Agenda of Great Barrier Local Board

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

An apology from Member J Cleave had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 June 2019 as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Great Barrier Local Board

16 July 2019

Environmental agency and community group reports

File No.: CP2019/12341

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2. The Environment Committee of the Aotea Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3. Inclusion of items on the agenda is at the discretion of the Aotea Great Barrier Local Board Chairperson in discussion with the Aotea Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

Te tūtohunga

Recommendation

That the Aotea Great Barrier Local Board:

a) note the following reports:

i) Senior biosecurity advisor general update May – June 2019

ii) Biosecurity advisor report May – June 2019

iii) KAKA Comments – Motu Kaikoura Trust supporters’ newsletter issue no 27 June 2019

iv) Department of Conservation operations report – July 2019

v) Wastewise Aotea report – July 2019

vi) Great Barrier Island Environmental Trust report – July 2019

vii) July 2019 - Progress Report Aotea Community Native Plant Nursery

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Senior biosecurity advisor general update May - June 2019	9
b ⇩	Biosecurity advisor report May - June 2019	15
c ⇩	KAKA Comments – Motu Kaikoura Trust supporters’ newsletter issue no 27 June 2019	19
d ⇩	Department of Conservation operations report - July 2019	31
e ⇩	Wastewise on Aotea report – July 2019	33
f ⇩	Great Barrier Island Environmental Trust report – July 2019	35
g ⇩	Progress Report Aotea Community Native Plant Nursery, July 2019	37

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Helgard Wagener - Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

16 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12334

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3. The planning framework set out in the document:

· Identifies community values and priorities

· Sets a vision for recovery

· Focuses on the consequences to be addressed in recovery

· Focuses on building capacity and capability and addressing barriers

· Identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery

Te tūtohunga

Recommendation

That the Great Barrier Local Board:

a) review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to Local Board Cluster Meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10. The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

a) Identifying community values and priorities

The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

b) Setting the recovery vision

The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

Being well placed means being well-prepared.

c) Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

d) Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

e) Identifying actions to build momentum

Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under five focus areas: recovery is communicated, recovery is understood, capacity and capability is available, collaboration is supported, and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021 unless delayed by events.

11. Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13. Views from across the council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multiagency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Pathways to Preparedness: A Planning Framework for Recovery - February 2019	47

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jennifer Rose – Response and Recovery Manager

Sarah Sinclair – General manager, Auckland Emergency Management

Louise Mason – General Manager, Local Board Services

Helgard Wagener - Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

16 July 2019

Auckland Transport July 2019 update to the Great Barrier Local Board

File No.: CP2019/12664

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Aotea Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and to seek direction on projects which might be funded by the local board’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. This report covers:

a) general summary of operational projects and activities of interest to the board

b) update on the board’s transport capital fund

c) other Auckland Transport news of interest to the board.

Te tūtohunga

Recommendation

That the Great Barrier Local Board:

a) receive the Auckland Transport July 2019 update report.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan.

4. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5. This report updates the Aotea Great Barrier Local Board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.

6. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

7. The Community Safety Fund is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Report on Auckland Transport projects and activities:

8. Please see below for information on Auckland Transport’s activities:

Activity	Update	Progress
Airfields	Claris - perimeter drain cleaning during May & June. Claris drain clearing on Reserve land as per DOC management agreement. Jet A-1 aviation fuel – 600L supplied to Claris Airfield for use by emergency services helicopters (Westpac, Police, Search & Rescue).	Complete Complete
Wharves	Shoal Bay – new mooring pile (4.5m in depth), associated new fender piles, and ladder installed for the Coastguard. Whangaparapara – assessment of current pontoon location and dredging options undertaken by Tonkin & Taylor in May. Shoal Bay Wharf carpark – abandoned boat (newish inflatable with engine, radio, etc.) and trailer uplifted on half of AT Parking by Envirokiwi with removal authority CAS-1090493. The boat was left at wharf for approx. past 4 weeks, trailer is unregistered, H&S hazard in high winds, prone to vandalism, damage, theft. Attempts to find owner not successful. Both Whangapara and Tryphena now have a Public Access Defibrillator installed.	Complete Complete Storage Complete
Cowshed Bridge	Auckland Transport’s Structures Asset Management Team met with AT consultants to initiate investigations into long term options for replacement. A Bailey Bridge was installed primarily to provide for crushing plant to be moved in October. The bailey bridge has been retained to allow safe access underneath the original bridge. Contractors will determine if the original assessment of damage and proposed repairs is still valid. If the damage is greater than originally determined it may be necessary for further investigation.	Long term replacement options investigation work initiated.
Karaka Bay Road	Elected Member Relationship Manager is meeting with Auckland Transport’s Road Safety Team and Traffic Engineering Team to get this project back on track.

Activity	Update	Progress
Slips on Puriri Bay Road	4 Puriri Bay Road – works substantially complete and retrospective consent being progressed. Consents being progressed. Pre-application meeting held 28 June 19. In addition, the projects listed below require consents and pre-application meetings are being scheduled. Designs in progress and will be confirmed during consenting phase. · 24 Puriri Bay Road · 86 Puriri Bay Road (site is opposite driveway) · 36 Puriri Bay Road (Tipi & Bobs)	Consents workstream progressing
Slips on Aotea Road	No update this month, previous update: Aotea Rd (Okiwi Culvert) Slip – Design has been completed by contractor. Consents required due to impact on stream. Aotea Rd (Awana) Slip – Design has been completed by contractor. Aotea Rd (Fitzroy) Slip – Contractor has produced a recommendation which is being evaluated for approval by AT.
Subsidence on Shoal Bay Road at Pah Beach	Holding remedial works are being priced by contractor. Long term coastal erosion engineers have investigated and advised Auckland Transport that “retreat” is required, which will involve removing the historic stone wall where koiwi have been exposed in the past. It needs to be monitored/measured to establish just how much it is moving and if it’s going to affect the road. Proposed to monitor to quantify extent of movement and whether it is going to affect the road. Downer have been requested to provide a plan for consideration by AT Planners.

Local Board Transport Capital Fund

9. As of the new electoral term Aotea Great Barrier Local Board had $328,104 in their Local Board Transport Capital Fund (LBTCF).

10. Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the board has increased by $189,732 and is now $517,836.

11. From this the board has committed:

· $68,000 for a dust seal on Sandhills Road.

· $20,000 for remediation of fish passages in the culverts on the island.

· $350,196 for road sealing on Kaiaraara Road

This leaves $79,640 unallocated.

12. Auckland Transport has completed investigations into rough orders of costs for the following projects:

· To provide a walkway on Whangaparapara Road from the Cross Road to the Hot Pool access, for a cost of $63,000

· To complete the remaining sections of the Hector Sanderson from Claris Café to the Cross Roads for $287,624

· Sealing of Puriri Bay Road for $409,450

· Sealing of Whangaparapara Road for $852,425

The board asked if Auckland Transport would be able to contribute to any of the costs for these sealing projects and unfortunately at this point there is not the funding available to do so.

13. Auckland Transport has also been requested to investigate a rough order of cost for:

· Traffic calmers at Claris settlement

Community Safety Fund

14. Aotea Great Barrier Local Board’s allocation is $252,758.

15. The local board has proved the following priority list for consideration for the Community Safety Fund:

Ranking	Project	Cost
A	Complete the remaining section of the Hector Sanderson walkway from My Fat Puku to the Cross Roads	$287,624
C	Make the shared road safer for pedestrians and cyclists between Mulberry Grove to Shoal Bay	to be scoped
D	Make the shared road safer for pedestrians and cyclists between Medlands to Tryphena	to be scoped

Fish Passage remediation on Aotea Great Barrier

16. Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritised list of sites for fish passage remediation is being developed.

17. This list will consider the number and type of species, amount of habitat being blocked and likely cost of remediation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the council group. Any engagement with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

20. Auckland Transport attended a workshop on the 11 June 2019 with the local board.

Traffic Control Committee resolutions

21. There were no Traffic Control Committee resolutions pertaining to this local board area.

Tauākī whakaaweawe Māori

Māori impact statement

22. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

23. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

25. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.