I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday 17 July 2019

4.30pm

Local Board Office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Janet Fitzgerald, JP

 

Members

Chris Bettany

 

 

David Cooper

 

 

Gary Holmes

 

 

Caitlin Watson

 

 

Vicki Watson

 

 

Mike Williamson

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

10 July 2019

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


DELEGATIONS HIBISCUS AND BAYS LOCAL BOARD 2016-2019

 

 

Portfolio

Description

Resolution

Local Board Members

Minor landowner approvals and landlord approvals including events

To confirm if the matter is minor for staff to exercise their delegation for landowner approvals

To approve minor landlord approvals

HB/2016/190

Julia Parfitt -Chairperson

Janet Fitzgerald - Deputy Chairperson  

Gary Holmes - Alternate

Transport Information Group

Discuss transport issues/projects

HB/2016/190

Julia Parfitt -Chairperson

Janet Fitzgerald - Deputy Chairperson  

David Cooper - Alternate

Resource consent applications 

Input into notification decisions for resource consent applications 

HB/2016/190

Gary Holmes 

Janet Fitzgerald  - Deputy Chairperson

David Cooper - Alternate

Notified Resource Consents

Notified Plan Changes

Notices of Requirement

To prepare and submit local board views and speak to those local board views at any hearings

HB/2018/55

Gary Holmes or

Julia Parfitt –Chairperson or

Janet Fitzgerald - Deputy Chairperson  

 

Urgent Decision Making

To make decisions on matters that cannot wait until the next ordinary meeting of the local board

HB/2016/195

Julia Parfitt – Chairperson

Janet Fitzgerald-Deputy Chairperson

Christina Bettany - Alternates

Infrastructure and Environmental Services

To approve minor changes to 2018/2019 work programme

HB/2018/96

Chris Bettany

Julia Parfitt – Chairperson

Janet Fitzgerald - Deputy Chairperson

Arts, Community and Events

To approve minor changes to 2018/2019 work programme

HB/2018/99

Chris Bettany

Caitlin Watson

Mike Williamson - Alternates

Parks, Sport and Recreation

To approve minor changes to 2018/2019 work programme

HB/2018/99

David Cooper

Mike Williamson

Caitlin Watson - Alternate-

Service, Strategy and Information

To approve minor changes to 2018/2019 work programme

HB/2018/99

Gary Holmes

Julia Parfitt – Chairperson

Vicki Watson - Alternate

Economic Development

To approve minor changes to 2018/2019 work programme

HB/2018/100

Janet Fitzgerald – Deputy Chairperson

Gary Holmes

Vicki Watson - Alternate

Community Facilities and CF: Leases

To approve minor changes to 2018/2019 work programme/s

HB/2018/122

Julia Parfitt – Chairperson

Janet Fitzgerald-Deputy Chairperson

Caitlin Watson - Alternates

Silverdale Led Heritage Character Design Guidelines

To approve any minor changes

 

Janet Fitzgerald – Deputy Chairperson

Caitlin Watson

Hibiscus and Bays Local Board Annual Report 2017/2018

To approve any minor changes

 

Janet Fitzgerald – Deputy Chairperson

 

 

Appointments to outside organisations

 

Organisation

Local Board Member

Vaughan Homestead (Torbay Historical Society)

Julia Parfitt - Chairperson

Chris Bettany - Alternate

Victor Eaves Management Committee

Mike Williamson

Local Government New Zealand Zone One (Auckland and Northland)

Janet Fitzgerald  - Deputy Chairperson

 

Business Improvement Districts (BIDS)

 

Destination Orewa Beach

Vicki Watson

David Cooper - Alternate

Torbay

Chris Bettany

Julia Parfitt - Chairperson- Alternate

Browns Bay

Chris Bettany

Gary Holmes - Alternate

Mairangi Bay

David Cooper

Julia Parfitt - Chairperson- Alternate

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Hibiscus and Bays Pest Free Group                                                                  5

8.2     Silverdale United Rugby and Sports Club Incorporated                                 6

8.3     Tornado Table Tennis New Zealand                                                                  6

9          Public Forum                                                                                                                  6

9.1     Traffic speeds in Nigel Road, Browns Bay                                                       6

10        Extraordinary Business                                                                                                7

11        Landowner approval - Orewa Beach Carnival 2020                                                  9

12        Landowner approval for the use of the car park within Orewa Library Grounds for remedial work to Nautilus Building                                                                           39

13        Browns Bay skatepark, Freyberg Park basketball half court and Beachwood play space report                                                                                                                             51

14        Hibiscus and Bays Open Space Network Plan                                                        93

15        Pathways to Preparedness: A Planning Framework for Recovery                     163

16        Ward Councillors Update                                                                                         187

17        Governance Forward Work Calendar                                                                     189

18        Record of Workshop Meetings                                                                                195  

19        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday 19 June 2019, as a true and correct record.

 

 

5          Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Hibiscus and Bays Pest Free Group

Te take mō te pūrongo

Purpose of the report guidance

1.         Ms Sally Cargill from the Hibiscus and Bays Pest Free group has requested a deputation to provide an update to the local board on the work of the group.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Ms Cargill for her update on the Hibiscus and Bays Pest Free Group.

 

 

8.2       Silverdale United Rugby and Sports Club Incorporated

Te take mō te pūrongo

Purpose of the report

1.       Mr Chris Carter has requested a deputation to provide the local board with an update on the progress  of the Silverdale United Rugby and Sports Club Incorporated.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mr Carter for his presentation on behalf of the Silverdale United Rugby and Sports Club Incorporated.

 

 

 

 

8.3       Tornado Table Tennis New Zealand

Te take mō te pūrongo

Purpose of the report

1.       Christine Liu has requested a deputation to make a presentation on the Tornado Table Tennis New Zealand organisation.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Christine Liu for her presentation on the Tornado Table Tennis New Zealand.

 

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per item is allowed, following which there may be questions from members.

 

9.1       Traffic speeds in Nigel Road, Browns Bay

Te take mō te pūrongo

Purpose of the report

1.       Ms Barbara Mosley will be in attendance to discuss traffic speeds in Nigel Road, Browns Bay.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Thank Ms Mosley for her presentation on traffic speeds in Nigel Road, Browns Bay.

 

 

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 

Landowner approval - Orewa Beach Carnival 2020

File No.: CP2019/12990

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek a decision from the Hibiscus and Bays Local Board on land use application for a proposed event at Orewa Beach and Reserve, Arundel Reserve, Kinloch Reserve, Moana Reserve, Moenui Avenue Reserve, Orewa Marine Parade Reserve and Remembrance Reserve, from 3 March to 10 March 2020

Whakarāpopototanga matua

Executive summary

2.       Staff have received an event permit application for the Orewa Beach Carnival 2020: Orewa Beach Carnival Trust, to be held at the Orewa Beach and Reserve, including Arundel Reserve, Kinloch Reserve, Moana Reserve, Moenui Avenue Reserve, Orewa Marine Parade Reserve and Remembrance Reserve, Victor Eaves Park, Western Reserve, Metro Park West, Metro Park East and Silverdale War Memorial Park.

3.       Orewa Beach Carnival is a two day ticketed event starting at 5:30 am and finishing at 8:00 pm daily and it is anticipated that approximately 30,000 people will attend per day. All patrons must be a paying ticket holder, or staff of the event, to access the event site.

4.       The event proposes to incorporate a Māori dawn service, on water speed boat racing, air racing and aircraft aerobatics displays, on beach blokart races, static displays, exhibitors, inflatable bouncy castles, food vendors, and an afternoon music concert on the reserve.

5.       A decision on whether to grant landowner consent for events is delegated to the Chief Executive, and relevant council officers, by the local board. The Local Board’s Delegation Protocols require that officers seek feedback from a designated local board member before determining whether to exercise thedelegation. Local Board’s  have also reserved the right   to refer the decision back to the local board.

6.       Due to the size, scale, and effects on the reserve and beach, it is considered that the staff delegation cannot be exercised and the decision to grant or decline the land use application is referred back to the Hibiscus and Bays Local Board

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      decline the landowner approval request for the Orewa Beach Carnival 2020 by Orewa Beach Carnival Trust based on staff’s assessment that the proposed conditions would not adequately mitigate, avoid, or remove the risks associated with this activity.

 

 

Horopaki

Context

7.       The Orewa Reserve, and additional access reserves to Orewa Beach are high demand sites for a range of events particularly during the summer season.

 

8.       As per the Auckland Council Events Policy, an event permit requires landowner approval from the delegated landowner, Hibiscus and Bays Local Board, if they:

·     are ticketed and/or;

·     take place over multiple days (more than 48 hours) including pack in and pack out and/or;

·     require an authorised road closure.

·     patron numbers exceed 500.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       Orewa Beach Carnival proposes to pack in from Tuesday 3 March 2020 at 8:00 am with the closure of Orewa Reserve. The closure of Orewa Reserve, from Riverside Road to Beach Road, will continue until 5:00 pm Monday 9 March 2020. Proposed infrastructure includes a concert stage, 2 grandstands, a marquee, 150 ezi ups, historical vehicles, four shipping containers, portaloos, food vendors, signage and fencing. Orewa Reserve will re-open from 5:00pm Monday 9 March 2020 with full pack out proposed to be completed by 5:00 pm Tuesday 10 March 2020.

10.     Orewa Beach Carnival proposes to pack in on Thursday 5 March 2020 at 7:00 am at Arundel Reserve, Kinloch Reserve, Moana Reserve, Moenui Avenue Reserve, Orewa Marine Parade Reserve and Remembrance Reserve, with delivery of temporary fencing. Pack in continues with errection of fencing on Friday 6 March 2020 to restrict public access to Orewa Beach from 7:00 am until 4:00 pm. Additional infrastructure such as food vendors, waste bins, portaloos, and ticket boxes are proposed to be delivered to these reserves on Friday in preparation for the main event. Restricted public access is proposed on Saturday 7 and Sunday 8 March 2020 from 7:00 am to 4:00 pm. Pack out is proposed to be completed by 5:00 pm Monday 9 March 2020.

11.     Orewa Beach access via Puriri Avenue, Noel Avenue Kohu Avenue and Marine View, from the junction of Hibiscus Coast Highway is proposed to be restricted from Friday 6 March 2020 at 7:00 am to 4:00 pm with the erection of fencing. Private residents will have access their dwellings only. Infrastructure such as food vendors, waste bins, portaloos, and ticket boxes are proposed to be positioned within these locations. Restricted public access is proposed on Saturday 7 and Sunday 8 March 2020 from 7:00 am to 4:00 pm. Pack out is proposed to be completed by 5:00 pm Monday 9 March 2020.

12.     Orewa Beach Carnival proposes to utilise Victor Eaves Park, Western Reserve, Metro Park West, Butler Metro Park East, and Silverdale War Memorial Park, for car parking purposes from 5:00 am Saturday 7 March to 10:00 pm Sunday 8 March 2020.

13.     The event will require a resource consent, building consent, alcohol license, and building consent. Work will be required to be undertaken by the event organiser to gain the above consents and license.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The information provided is not sufficient to determine that all reserves included in the Orewa Beach Carnival event proposal commencing from Tuesday 3 March to Tuesday 10 March 2020 will be managed appropriately to protect the assets within the reserves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Events can cause disruption to local residents, businesses, and traffic flow. The Orewa Beach Carnival will restrict access for all local residents and businesses during the specified closure times above.

 

Tauākī whakaaweawe Māori

Māori impact statement

16.     The event organiser will consult with local Iwi through the resource consent process as required. Consultation will be conducted as part of the resource consent including the utilisation of Sites of Significance

Ngā ritenga ā-pūtea

Financial implications

17.     Specific conditions are given as part of the Event Permit to ensure costs for remedial works that may be required following an event are charged to the event organiser.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     Table one shows the impact assessment and mitigation as carried out by staff. 

Table one: Impact assessment and suggested mitigation

Impacts

Suggested mitigation

Damage to grounds

Any damage to the reserve will be required to be reinstated at the cost to the event. These will be identified at the pre and post handover meeting.

Duration of the event

A resource consent will be required for this event. The event will impact on the use of the reserve for local residents over the two day period, due to a large area being fenced off.

Rubbish generation

All bins will be handed over to the event organiser to empty and manage  during the event. This will take place at 07:00 on the 7/3/20 until 07:00 on the 9/3/20

Grandstands and structures

Two grandstands are proposed, these are large structures that will require a building consent. These grandstands at the size proposed will not fit in the locations identified. Better location and scale maps are required before these structures can be approved on the reserve. There are several large trees and an sand volleyball court that are currently in the location of the grandstands.

More detailed scale maps are also required to show the location of the 50 6x10 and the 100 3x3 ezi ups.

One large marquee is proposed that will also require building consent. A location of this marquee is also required to acertain any conflicts with assets within the reserve.

Toilet usage

Toilet cleaning, supply of consumables will be managed by the event during the event. Toilets will be handed to the event to manage at at 07:00 on the 7/3/20 until 07:00 on the 9/3/20

Additional portaloos will be required during the event. These will be located within the reserve that can easily be accessible by the public and service vehicles.

Rain Date

No rain date will be provided for this event.

Alcohol

This site has previously been used. An individual LOA will be required for this and will be managed by the Alcohol Licensing Team.

Noise

Dba levels need to be managed to Auckland Unitary Plan levels.

Car Parking

The use of Victor Eaves Park, Western Reserve, Metro Park East, Metro Park West and Silverdale War Memorial has several concerns This will interfere with local booked sports events. Potential damage to sports fields surfaces and infrastructure. There are some areas in these reserves that could be used for parking with less mitigation required. At this stage the event organiser has not included or suggested any mitigation for parking on these sports fields.

Partial reserve closures

Arundel Reserve, Kinloch Reserve, Moana Reserve, Moenui Avenue reserve, Orewa Marine Parade Reserve and Remembrance Reserve are proposed for closures to the public between 07:00 and 16:00 on each day. These will be fenced off for the duration of the event. No other infrastructure is proposed.

Boat Ramps

The boat ramps at Orewa Reserve, Marine Parade Reseve and Western Reserve will have to be closed during the event as no vessels will be allowed in the event area.

Sand Dune Protection

Several of the reserve mentioned have sand dunes. These will need to be protected during the event by monitoring patrons movements.

Orewa Holiday Park

More information is required regarding the southern end of the Orewa Reserve, in relationship to fencing, beach closure and path closure directly bordering the Orewa Holiday Park.

 

Ngā koringa ā-muri

Next steps

19.     Event organiser to be informed of the land owner approval decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Initial event proposal

13

b

Parks and Reserves landowner approval

35

      

Ngā kaihaina

Signatories

Author

Cherie Veza – Stakeholder Advisor, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

17 July 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hibiscus and Bays Local Board

17 July 2019

 

 


 


 


Hibiscus and Bays Local Board

17 July 2019

 

 

Landowner approval for the use of the car park within Orewa Library Grounds for remedial work to Nautilus Building

File No.: CP2019/12261

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To request landowner approval to an extension of the existing licence term between Auckland Council and Nautilus Body Corporate to enable continued use of part of the Orewa Library grounds car park so the remedial works to the Nautilus building can be completed.

Whakarāpopototanga matua

Executive summary

2.       Orewa Library grounds car park is situated at 12 Moana Avenue, Orewa 0931 and is legally described as Lot 25 DP 18948. Orewa Library grounds is held in fee simple by Auckland Council under the Local Government Act 2002.

3.       In July 2016, the council presented a report to Hibiscus and Bays Local Board requesting landowner approval for use of part of the carpark, in favour of Nautilus Body Corporate. The consent was subject to a number of conditions to protect the library users and staff.

4.       Hibiscus and Bays Local Board resolved “that a formal licence be issued for use of part of the Orewa Library car park for the duration of the project estimated at 24 months from the approval date of the building consent and incorporating these conditions” as indicated in Attachment A to this report - resolution HB/2016/127.

5.       At the council’s request, Panuku Development Auckland organised a licence for a period of two years that incorporated all the conditions set out in the Hibiscus and Bays Local Board’s resolution. The licence allowed for continued monthly occupation beyond the expiry date until such time that either party served notice to terminate.

6.       The licence term expired 11 November 2018. Prendos, the project managers for Nautilus Body Corporate, notified the council that significant delays to the remedial works had resulted in the construction program being extended. 

7.       Panuku Development Auckland advised Nautilus Body Corporate that as the licence term had expired, their continued use of the carpark would be a month to month “holdover” and requested confirmation as to when the works would finish. Prendos has subsequently advised that the works won’t be completed until December 2019.

8.       Nautilus Body Corporate requires assurance that it will have continued use of the carparks until completion of the remedial works. This request necessitates a variation of the licence term to amend the final expiry date to 16 December 2019. 

9.       To action an extension of the existing licence term for use of part of the Orewa Library grounds carpark, landowner approval is required. 

10.     The council has completed its review of the existing licence obligations and the implications of the extended use. Staff recommend the extension of the licence term and amendment of the expiry date to 16 December 2019.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the landowner application for the continued use of the carpark within Orewa Library Grounds, legally described as Lot 25 DP 18948 by Nautilus Body Corporate and its contractors up to 16 December 2019 subject to the following conditions:

i)        Nautilus Body Corporate remain obligated to perform all terms and conditions as set out in the licence agreement

ii)       the licence fee to be increased for the extended period of 12 November 2018 to 16 December 2019 to reflect market rates for the use of the area

iii)      if the remedial works are not completed by 16 December 2019, the licence will continue a month to month agreement until ended by either party) but the licence fee will be increased by 10 per cent to reflect inconvenience to Orewa Library.

 

 

Horopaki

Context

11.     Hibiscus and Bays Local Board is aware of the history for the licence to occupy having previously considered this matter in July 2016.

12.     The local board resolution did not define the term of the licence to be granted. Advice received at the time from Prendos New Zealand Limited estimated a timeframe for construction of 24 months.

13.     The council subsequently entered into a Licence to Occupy for a period of two years to expire 11 November 2018. Attachment B to the agenda report indicates the extent of licenced area outlined yellow.

14.     The agreement provided a monthly holdover should the project be delayed. The area used equates to 16 formed carparks and an associated turning space being approximately 330 square metres.

15.     Prendos has advised that the construction program has encountered significant delays due to availability of materials, additional repairs resulting in variations to the contract and weather conditions. This has also resulted in increased costs and disruption to the body corporate owners. 

16.     Nautilus Body Corporate (Nautilus) has continued to use the carpark under the month to month “holdover” provided in the licence agreement. This does not provide Nautilus with any certainty of continued use as the council could serve notice to terminate the agreement at any time.

17.     Whilst Prendos considers that the local board resolution granted rights of use of the carpark for “the duration of the project”, Nautilus requires assurance that it has rights to continued access until completion of the works.

18.     Prendos advises that (weather permitting) the final cladding works will be completed by the end of July 2019 and the scaffold removed. Works to repair the leaking podium are then expected to take three months. The site office and construction lift will need to remain on site until the end of the project, which is now scheduled for the end of November 2019.

19.     Nautilus Body Corporate is therefore seeking an extension to the licence term to expire 16 December 2019. All licensee obligations under the licence agreement will continue.

20.     Landowner approval is required for a decision on the extended term and use of this council asset. The council representatives have met to review the conditions of the original resolution and consider the implications of the requested extension period.

21.     Council representativessupport the ongoing use of the library carpark to enable Nautilus to complete the remedial works.

Tātaritanga me ngā tohutohu

Analysis and advice

22.     The options for the local board are to approve or decline the landowner request for an extension of the licence term to Nautilus Body Corporate to provide their consultants and contractors continued use of part of the Orewa Library carpark until 16 December 2019.

23.     The library building and carpark are an Auckland Council asset. The library is operated by Auckland Libraries and is maintained by Community Facilities. Panuku Development Auckland administers the licence to occupy over part of the carpark.

24.     Staff recommend that the Hibiscus and Bays Local Board approves the extension of the licence term and amendment of the expiry date to 16 December 2019 due to the following reasons:

a)     Auckland Libraries confirm that there has been limited impact on the customers and staff due to the loss of the carparks. The customer carparks remain available for use, no complaints have been reported and visitor numbers have not declined

b)     There have been no reported incidents relating to the relocated staff carparks

c)     Auckland Libraries confirm that delivery of construction materials are undertaken within the required periods and access to the library and carpark has not been impeded during these times

d)     The council and Prendos discussed whether it would be possible to provide a staged hand back of the site. It was agreed that this would not be practical for the project and could create further health and safety hazards for both buildings

e)     Staff recommend that as the staff parking provided for at the Nautilus building has proved adequate and as it has not impacted on library operations it is best to remain where it is until full completion of the works.

25.     If the Hibiscus and Bays Local Board declines the extension of time remedial works will halt on the Nautilus building resulting in significant delays and increased costs to the Nautilus owners. Prendos will be required to find an alternative solution for the delivery and movement of site materials and access. This will require additional consultation with the council, Auckland Transport and the Hibiscus and Bays Local Board. 

26.     The local board has been allocated the decision-making authority to agree the term of any lease or licence arrangement over the land.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     Representatives from the council have reviewed the matter and all staff support the continued use until the end of the construction as requested by Prendos. Considerations include: 

a)      Maintenance obligations - Community Facilities confirms that the licensee has performed their maintenance obligations as per the licence agreement

b)      Power – The project site office (situated in the carpark) is being supplied from the Nautilus building and there is no impact on supply or cost to the library

c)      Health and Safety – The council receives updates from the project’s health and safety meetings and confirms that the health and safety requirements for delivery and use are being met 

d)      Carpark condition – A report was undertaken prior to the licence commencing and on final expiry of the agreement. Nautilus will be obliged to return the carpark to the same condition as at commencement date.

e)      Bond – A bond is held by the council and maybe applied in either part of entirety towards the licence fee or any other money payable to the council (e.g. should the maintenance or reinstatement obligations not be met). The bond will be released to Nautilus once the licence has expired and carpark has been reinstated in accordance with the lease and the condition report. The bond amount has been reviewed and considered sufficient to meet the licensee’s obligations if called upon.

f)       Annual licence fee – The council confirms that the annual fee has been allocated for improvements to Orewa Library, above and beyond business as usual. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     This report provides an opportunity for the local board to make a decision on the request from Nautilus to provide their consultants and contractors continued use of part of the Orewa Library car park until 16 December 2019.

29.     Local businesses may have benefitted from additional spending by construction workers in the area due to the project delay.

30.     The merits of granting landowner consent to facilitate site access to the Nautilus building was discussed in the previous local board report of July 2016. The report supported the use of the library as this would have the least impact on the local retailers and wider Orewa community. This view is still supported by the council.

31.     The local board has raised concerns that the availability of parking has diminished for those shopping locally or using the library, as a result of the construction workers parking all day in the surrounding streets. The council considers there is sufficient parking in the surrounding streets with customer parking still available at the library and restricted on street parking allowing spaces to be available throughout the day. 

Tauākī whakaaweawe Māori

Māori impact statement

32.     There are no particular impacts on Māori which are different from general users of the Orewa Library car park.

Ngā ritenga ā-pūtea

Financial implications

33.     The extended term will result in additional funding towards the improvements to Orewa Library. Auckland Libraries and Community Facilities are yet to establish how the licence fee will be utilised.

34.     The council would normally undertake an annual building wash. The requirement for Nautilus to undertake this on a six-monthly basis has resulted in cost savings to council.

35.     Nautilus are not obligated to undertake the line marking in the carpark at the end of the project but have agreed to do this for the entire site, resulting in a saving to council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     There are minimal risks to the local board in agreeing the extension of term. There is sufficient restricted parking in the vicinity to allow ongoing availability of parks for the community and visitors to Orewa. There is no disruption to library access and the library has continued to provide its full services to the community accordingly. 

Ngā koringa ā-muri

Next steps

37.     Should the Hibiscus and Bays Local Board approve an extension of the licence term to 16 December 2019 on the terms outlined as part of the recommendation a letter of variation will be issued to Prendos outlining the amended expiry date of 16 December 2019.

38.     Should the Hibiscus and Bays Local Board decline the extension and request that Panuku Development Auckland serves a notice to terminate the licence, Nautilus will be required to immediately remove all materials and reinstate the site accordingly within one month.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aerial view of the site

45

b

Hibiscus and Bays Loca Board resolution 2016

47

     

Ngā kaihaina

Signatories

Authors

Carlos Rahman - Senior Engagement Advisor

Lucy Oliver - Commercial Property Manager

Raewyn  Sendles - Land Use Advisor

Authorisers

Ian Wheeler - Director Portfolio Management, Panuku Development Auckland

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


 


 


 


Hibiscus and Bays Local Board

17 July 2019

 

 

Browns Bay skatepark, Freyberg Park basketball half court and Beachwood play space report

File No.: CP2019/12692

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To summarise the progress of the design and consultation stages of the projects and to gain formal approval of the design for Browns Bay skate park, the location for Browns Bay basketball half court and the design for Beachwood Drive play space from the Hibiscus and Bays Local Board.

Whakarāpopototanga matua

Executive summary

Browns Bay skatepark

2.       The Browns Bay skatepark was identified as in need of renewal in 2016 and work commenced on its future design. The consultation and design phases of the project are now complete. The draft design was presented to the local board at a workshop in September 2018 for feedback. Staff seek formal approval of the developed design to allow tendering and construction to be completed.

Browns Bay basketball half court

3.       The need for a basketball half court to be constructed in Browns Bay was identified within the 2018/2019 work programme, and feedback from the local board indicated that the community should be asked to provide feedback on a preferred location.  Consultation indicated that most respondents preferred the Freyberg Park site, next to the Bowling Club car park, as their preferred location. Staff seek approval from the local board on the location of a new basketball half court within Freyberg Park, Browns Bay.

Beachwood Drive, Hatfields Beach, play space

4.       A new play space was identified to be designed and constructed in the new Beachwood Drive Reserve, Hatfields Beach.  The concept design was developed and went out for consultation in May 2019. and the local board provided feedback on their preferred design at a workshop in June 2019. Staff seek approval from the local board for the developed design to allow consenting, tendering and construction to be completed.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the Browns Bay skate park developed design, to allow construction to take place

b)      approve the Browns Bay basketball half court location at Freyberg Park, to allow detailed design and construction to take place

c)      approve the Beachwood Drive concept design, to allow consenting, tendering and construction to take place.

 

 


 

 

Horopaki

Context

Background Browns Bay Skate Park

5.       The skate park at Browns Bay needs renewal work to the surface of the half pipe and drainage. Over-crowding occurs, which leads to an increased risk of accidents. There is anti-social and unsafe behaviour happening in the area between the skate park and the Marine Centre building. The project has been approved in the 2019/2020 work programme. Consultation with stakeholders has been undertaken.

Options assessment

6.       Three options were investigated and reviewed:

i)        Do nothing.

ii)       Repair the cracks in the half pipe surface.

iii)      Renew to today’s standards.

7.       Option 3: Renew to today’s standards was identified as the preferred option.

Progress

8.       Early conversations were undertaken with skaters, BMX riders, community members, local police, marine centre members, a local school group and operations staff. Signs were installed in the park and a survey was undertaken. All feedback was analysed.

9.       As a result, three options for additional skate elements were presented to the community, including a group of young teenagers. They overwhelmingly voted for the quarter pipe extension. See Browns Bay Skate Park Rev 3 (Attachment A to the agenda report) and, Browns Bay Skate Park Additional Site Works Layout Rev 3 (Attachment B to the agenda report) for details of the design.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     From the feedback, staff and skate experts concluded that only minor works were required to the existing skate facility. It is successful and has significant local history. The addition of a quarter pipe and a change to the landscaping, in the area between the skate park and the Marine Centre, have been designed to improve the safety of pedestrians and park users in that area (Browns Bay SP - Additional Site Works Layout Plan Rev 3 - Attachment B to the agenda report).

11.     A Safety in Design review is underway, with the designers to consider the distance of the quarter pipe from the toilet building, and to see if a more substantial barrier should be installed between the quarter pipe and the parking area.

12.     Staff recommend that the plan be approved and that the local board be updated with the results of the Safety in Design review before construction starts.

Horopaki

Context

Background Browns Bay Basketball Half Court

13.     The basketball half court construction is part of a Hibiscus and Bays playground improvements project. The location of a proposed half court has been discussed with the community. The following sites have previously been investigated and rejected; Browns Bay beachfront, both near the skate park and near the petanque court, Browns Bay Village Green, Freyberg Park on the site of the East Coast Bays Rugby League Club, Oaktree Palliser Corner Reserve.

Options assessment

14.     Three options were investigated and reviewed:

i)     Do nothing.

ii)    Locate the half court in Sherwood Reserve, near the bird’s nest climbing tower.

iii)    Locate the half court in Freyberg Park, in the unused grass area near the Bowling Club, off Glencoe Road.

15.     Option 3: Locate the half court in Freyberg Park, near the Bowling Club, was identified and was the most popular option during consultation.

Progress

16.     Initial consultation was done with the community as part of the skate park renewal project consultation. The outcome was a very divided reaction to the beachfront sites in particular. The other sites were investigated and Freyberg Park, near the Bowling Club and Sherwood Reserve, near the bird’s nest climbing tower were found to be suitable for additional consultation.

17.     Fifty seven people responded to the online Have Your Say survey. Twenty four per cent voted for Sherwood Reserve and 76 per cent for Freyberg Park. Browns Bay half court survey summary May (Attachment C to the agenda report), shows a summary of the results including the location plans. Freyberg Basketball proposal (Attachment D to the agenda report) shows the proposed layout.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     A clear majority of the people who completed the survey preferred the Freyberg Park location. This site is the suitable in terms of construction. Staff therefor recommend this location.

Horopaki

Context

Background Beachwood Drive Playspace

19.     The Hibiscus and Bays play network plan identifies a site in Hatfields Beach as a good option to fill the present gap in play provision. An initial meeting was held with a local community focus group, and an online survey was undertaken.

20.     Feedback was used to conduct a community open day design session onsite, to get an overview of the adult’s and children’s thoughts on design, equipment and layout. The resulting concept design was circulated, and equipment options were voted on.

Options assessment

21.     Three options were investigated and reviewed:

i)          Do nothing.

ii)         Design and build a playground at a different reserve in Hatfields Beach.

iii)        Design and build a new playground in Beachwood Drive.

22.     Option 3: Design and build a new playground in Beachwood Drive was preferred. The site is positively identified in the play network plan and other reserves in the area are deemed unsuitable.

 

Progress

23.     The concept design has been circulated to the community focus group and the wider community. Two options each for the junior slide module, the rope climber and the spinners were shown and voted on. Beachwood Drive play concept FINAL June 2019 (Attachment E to the agenda report), shows the final layout, equipment choice and shade option.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The concept plan has been produced based on the community consultation and the site constraints. Staff are of the opinion that this concept is the best mix of play and social items, given the site constraints and budget.

25.     The plan gives a good mix of play items for different age groups and abilities, has lots of play value, has a social area, scooter path and shade.

26.     The play safety surfacing is a mix of accessible rubber surface and bark chip.

27.     There will be some Māori elements adding to the identity of the play space. The shade options are being worked through and will be finalised once costs have been received. A water fountain has not been included as it is likely to cost $20,000 for installation and growth infrastructure charges.

28.     To rationalise these types of costs to ratepayers, it is now recommended that water fountains are only installed at destination playgrounds and sports fields.

29.     Staff recommend that the concept plan be approved to allow the consenting, equipment ordering, tender and construction to take place.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Browns Bay skate park

30.     The Operational Management and Maintenance Team supports the renewal as it will improve the quality of the park and reduce the cost of maintenance. Other units across council are not affected by the project.

Freyberg Park basketball half court

31.     The Operational Management and Maintenance and Sport and Recreation teams have had input into the location discussion and will be consulted during the detailed design process. There are unlikely to be objections as it is a standard construction.

Beachwood Drive play space

32.     The Operational Management and Maintenance Team have had input into the location discussion and will be consulted during the detailed design process. There are unlikely to be objections as it is a standard construction.

33.     The design team is awaiting a response from Auckland Transport as minor parts of the play area are in the road reserve. Vector have been consulted and have provided minimum clearance requirements for the transformer.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Browns Bay skate park

34.     Most of the local community who expressed an opinion are supportive of improving the facility. Two residents are not supportive.

35.     Hibiscus and Bays Local Board members have been kept informed through discussions at workshops and at the community consultation event.

Freyberg Park basketball half court

36.     Most of the local community who expressed an opinion are supportive of building the new court at Freyberg Park. No one recorded an objection.

37.     Hibiscus and Bays Local Board members have been kept informed through discussions at workshops.

Beachwood Drive play space

38.     Most of the local community who expressed an opinion are supportive of improving the facility. Two residents are not supportive.

39.     Hibiscus and Bays Local Board members have been kept informed through discussions at workshops and at the community consultation event

Tauākī whakaaweawe Māori

Māori impact statement

40.     As the Browns Bay skate park project is only making minor changes to the existing facility, no iwi consultation has been undertaken.

41.     If a consent is required at Freyberg Park for the basketball half court, iwi will be given an opportunity to comment.

42.     Iwi were invited to be part of the design and consultation process for the Beachwood Drive play space. Ngāti Manuhiri are working with the designer to add some traditional patterning to the ground surfaces, and possibly for screening of the Vector transformer box.

Ngā ritenga ā-pūtea

Financial implications

43.     The engineer’s estimate indicates that the allocated budget is enough to complete the Browns Bays skate park renewal project. There were no submissions for the original construction tender. A repeat tender has been completed and the submissions are being evaluated.

44.     Building the basketball court at the Freyberg Park location should be straight forward, meaning the allocated budget is adequate.

45.     The engineer’s estimate for Beachwood Drive play space is currently about the same as the budget. The site works tender submission will confirm if this is correct. Additional funds may be available from Vector for the work on the transformer. This will be investigated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Browns Bay skate park

46.     Community and skaters’ expectations – good consultation has been undertaken and feedback has been incorporated into the design. Most users should therefore be supportive of the project.

47.     Users dissatisfaction that the skate park will be unusable during construction - the construction has been planned before the busy summer period, to reduce disruption.

48.     Cost escalations/budget restraints – the engineer’s estimate indicates that adequate budget appears to be available. Tendering for construction is underway.

49.     Weather conditions during construction – weather delay days will be included in the construction programme.

 Freyberg Park basketball half court

50.     Community and park users’ expectations – additional communication with Freyberg Park stakeholders will be undertaken in August 2019 to ensure the majority understand the project. There are only a few neighbouring residents and they will also be contacted.

51.     Loss of the green space – the grass area appears under-utilised and there is a much larger green space in nearby Sherwood Reserve, so there should be little objection.

52.     Crime Prevention Through Environmental Design – the site is located near to Glencoe Road, so will have adequate passive surveillance. It will not impact on the existing facilities in the park.

53.     Weather events – construction is planned for late spring/early summer to reduce weather delays.

Beachwood Drive play space

54.     Community and park users’ expectations – good consultation has been undertaken and feedback has been incorporated into the design. Most users should therefore be content with the project. Two neighbours objected to the project. A third neighbour has planted a screening hedge.

55.     Loss of the green space – the grass area appears under-utilised and there will be a portion left as open grass, so there should be little objection.

56.     Weather events – construction is now planned for late spring/early summer to reduce weather delays.

Ngā koringa ā-muri

Next steps

57.     Review the latest round of construction tender submissions to choose the best contractor and ascertain if the budget is adequate. Construction is planned to start as soon as possibl

58.     Contact Freyberg Park stakeholders, complete detailed design and tender documents. Seek tenders for the project and start construction.

59.     Finalise consenting and equipment ordering, tender the site works and start the construction.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Browns Bay Skate Park Rev 3

59

b

Browns Bay Skate Park Additonal Site Works Layout Rev 3

77

c

Browns Bay half court survey summary May

79

d

Freyberg Park Basketball proposal y

89

e

Beachwood Play Concept FINAL June

91

     

Ngā kaihaina

Signatories

Author

Sarah Jones - Principal  Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 



Hibiscus and Bays Local Board

17 July 2019

 

 


 


 


 


 


 


 


 


 



Hibiscus and Bays Local Board

17 July 2019

 

 



Hibiscus and Bays Local Board

17 July 2019

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 

Hibiscus and Bays Open Space Network Plan

File No.: CP2019/11887

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Hibiscus and Bays Open Space Network Plan.

Whakarāpopototanga matua

Executive summary

2.       Adoption of the open space network plan will assist local board decision-making and provide a framework for the development of open space over the next 10 years.

3.       The purpose of the open space network plan is to set out actions to deliver a sustainable, quality open space network that can respond to and accommodate anticipated population growth.

4.       The open space network plan will provide the community with access to a range of recreational, social, cultural and environmental experiences.

5.       The open space network plan includes:

·     the current state of the network and its challenges

·     five key moves that provide the framework to deliver a sustainable quality open space network

·     prioritised actions that will deliver the key outcomes.

6.       The open space network plan has been developed concurrently with the Hibiscus and Bays Local Parks Management Plan to ensure a coherent approach to the management and development of the open space network.

7.       There is no additional funding to implement projects in the open space network plan beyond renewal of existing assets and planned capital expenditure.

8.       The lack of funding to implement all identified actions could create a reputational risk. The local board can use the open space network plan to advocate for increased funding as part of Annual and Long-term Plan processes, or to help inform prioritisation of its locally driven initiative capital budgets.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      adopt the Hibiscus and Bays Open Space Network Plan (Attachment A to the agenda report)

b)      delegate approval of any minor amendments to the Chairperson of the Hibiscus and Bays Local Board.

 

 

Horopaki

Context

9.       An open space network plan (the plan) has been prepared for the Hibiscus and Bays Local Board area.

 

 

10.     This plan outlines the local board’s aspirations and priorities for the future development of local parks and open spaces.

11.     The plan responds to growth and increasing diversity anticipated in the Hibiscus and Bays area, including changes in demographics and patterns of usage.

12.     A statutory Hibiscus and Bays Local Parks Management Plan is being developed concurrently with the plan (due for completion early 2020). This is an omnibus management plan for all parks within the local board area and will replace existing reserve management plans. This plan will guide how individual parks are managed.

13.     The plan will help guide the development of the local parks management plan with both plans sharing the same key moves.

14.     Aligning both plans will ensure that the local board takes a coherent and consistent approach to the development, utilisation and management of parks and open spaces across the Hibiscus and Bays Local Board area.

15.     The plan was prepared in consultation with the local board, partners and key stakeholders. It is informed by any Hibiscus and Bays parks research that has been conducted in the last five years.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The plan analyses the current state of the Hibiscus and Bays open space network and sets out five key moves. The moves provide the framework for actions covering future development and management of the open space network over the next 10 years.

17.     The plan is strategically aligned to three Auckland Plan focus areas:

Belonging and Participation - Focus area 1

Create safe opportunities for people to meet, connect, participate in and enjoy community and civic life.

Belonging and Participation - Focus area 7                                                            Recognise the value of arts, culture, sport and recreation to quality of life.

Homes and Places - Focus area 5                                                                                 Create urban places for the future.

Hibiscus and Bays Open Space Network Plan

Current state

18.     The main strengths of the existing open space network include:

·     high satisfaction rating by parks users

·     a good network of coastal walkways

·     a community that treasures the environment and works to protect and enhance the waterways

·     good coastal access to boat ramps, beaches, and the foreshore for recreation.

19.     The main challenges relating to existing open space include:

·     limited opportunities for diverse play to cater to all ages and abilities

·     a large number of coastal parks that are threatened by the impact of sea level rise, coastal inundation and erosion

·     significant population growth that will place pressure on the open space network

·     shortfalls in the provision of neighbourhood parks and sports fields

·     changing sport and recreation trends and preferences.

 Key moves

20.     Five key moves respond to the issues and opportunities identified through the current state analysis and help formulate actions to develop Hibiscus and Bays’ open space network:

·     Quality parks and open space network.

·     Protecting and enhancing the environment.

·     Inclusive local communities.

·     Creating healthy lifestyles and wellbeing.

·     Connecting our communities.

21.     The long-term goal is to provide a sustainable, quality parks and open space network.

Principles, advocacy, decision-making and actions

22.     The primary purpose of the plan is to prioritise actions to improve the open space network.

23.     Prioritisation principles provide direction for planning and implementing park development. The following list of principles assist in prioritising the actions:

·     existing capital works programmes and contractual commitments

·     areas zoned for high growth (metropolitan centre, town centres, local centres, mixed use, terrace housing and apartments) and where there is an identified gap in provision

·     areas of deficiency and/or underutilised open space prioritised over areas of good provision and/or well-used open space

·     cost benefit of individual actions

·     planning and funding cycles and other influences such as land acquisitions, large infrastructure projects, integrated planning with neighbouring local boards and other stakeholders, such as Environmental Services and Healthy Waters

·     changes and trends in sport and recreation.

24.     Focus areas and actions have been prioritised according to the principles.

25.     The following actions relate to projects that are across Hibiscus and Bays Local Board area:

Table1: Overview of key moves and focus areas for prioritised actions

Key moves

           Focus areas

Quality parks and open space network

 

·      provide and promote a range of open space experiences for the community to play in and enjoy

·      optimise existing open space including coastal and beach locations

·      cater for growth

·      develop distinctive parks.

Protecting and enhancing the environment

·      ensure sustainable management of open space

·      manage and improve water quality

·      improve biodiversity.

Inclusive local communities

·      reflect Māori identity, culture and heritage

·      celebrate the community’s diversity and identity

·      respond to the needs of the community equitably.

Create healthy lifestyles and wellbeing

·      support the community to “get active” and develop healthy lifestyles

·      improve awareness of open space

·      encourage appropriate use of parks and open space.

Connecting our communities

·      improve connectivity between communities, places and recreation opportunities

·      connect people to nature and enhance ecological corridors

·      improve awareness of connections.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The plan has been developed in consultation with relevant council departments. Their views are reflected in this plan. 

27.     Customer and Community Services, Auckland Transport and Environmental Services will implement the network plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     Local communities will benefit from the actions in this plan. These include increased sport and recreation participation opportunities, leading to improved health and wellbeing.

29.     Staff engaged with the Hibiscus and Bays Local Board in the preparation of the plan through a series of workshops:

Milestone

Date

Local board workshop 1

·       Introduce the open space network plan and process.

15 February 2018

Local board workshop 2

·       Results of open space network community engagement survey.

5 April 2018

Local Board workshop 3

·       Discuss the open space network and identify key moves and focus areas.

7 June 2018

Report to adopt key moves and focus areas.

17 October 2018

Local board workshop 4

·       Identify prioritisation principles and decision-making tools.

28 March 2019

Local board workshop 5

·       Review of final draft open space network plan.

23 May 2019

 

Tauākī whakaaweawe Māori

Māori impact statement

30.     Māori identity and well-being are an important outcome in the Auckland Plan. The implementation of the plan responds to and supports the following focus areas:

Māori identity and well-being - Focus Area 1

Meet the needs and support the aspirations of tamariki and their whanau.

 

Māori identity and well-being - Focus area 7

Reflect mana whenua mātauranga and Māori design principles throughout Auckland.

31.     Quality parks and open spaces help to facilitate Māori participation in sport and recreation.

32.     Staff engaged with mana whenua on 4 April 2018 to seek their views and values in relation to the open space network in Hibiscus and Bays.

33.     The key issues raised by iwi are outlined below:

·        mana whenua support the local board’s interest to work closely together on open space and they have suggested two approaches:

i)       scheduling an ongoing engagement process with mana whenua

ii)       sharing best practice management, conservation, promotion and preservation methodologies from a cultural perspective to support Māori heritage in the area

·        Te Aranga design principles in all park design and development

·        Māori naming, wayfinding, cultural narratives.

34.     These views have been incorporated into the key moves and prioritised actions of the plan.

35.     The final open space network plan includes project opportunities for working closely with mana whenua.

Ngā ritenga ā-pūtea

Financial implications

36.     Actions identified within the plan will need to be accommodated within existing budgets. No additional funds have been allocated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     The lack of funding to implement all identified actions could create a reputational risk. The local board can use the plan to advocate for increased funding as part of Annual and Long-term Plan processes.

Ngā koringa ā-muri

Next steps

38.     It is anticipated that the plan will be implemented over the next 10 years as budgets allow.

39.     It is anticipated that the delivery of specific projects will draw on a wide range of potential partners who can contribute advice, assistance, funding and support.

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Open Space Network Plan

99

     

Ngā kaihaina

Signatories

Author

Paul Clark - Principal Policy Analyst

Authorisers

Andrew Wood - Parks & Rec Policy - Kakariki Team Leader

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

17 July 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hibiscus and Bays Local Board

17 July 2019

 

 

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12208

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2.       The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3.       The planning framework set out in the document:

·             identifies community values and priorities

·             sets a vision for recovery

·             focuses on the consequences to be addressed in recovery

·             focuses on building capacity and capability and addressing barriers

·             identifies actions to build momentum.

4.       It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

·             community values

·             community priorities

·             the vision

·             the way we will work in recovery

·             the work to be done to be better prepared for recovery

 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

 

 

Horopaki

Context

5.       Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.


 

 

6.       Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

·        workshops on recovery with local boards between 24 May and 12 July 2018

·        reporting back on the workshops in September 2018

·        presentations to Local Board Cluster Meetings in March and November 2018

·        updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7.       At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8.       The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10.     The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

i)        Identifying community values and priorities

          The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

          An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii)       Setting the recovery vision

          The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

          Being well placed means being well-prepared.

iii)      Anticipation of consequences and opportunities of Auckland hazards and risks

          Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

iv)      Building capacity and capability, addressing barriers to recovery

          Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

 

 

          A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v)      Identifying actions to build momentum

          Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under five focus areas: recovery is communicated, recovery is understood, capacity and capability is available, collaboration is supported, and progress is monitored and evaluated.

          The actions will form a work programme to be implemented in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021 unless delayed by events.    

11.     Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

·        community values

·        community priorities

·        the vision

·        the way we will work in recovery

·        the work to be done to be better prepared for recovery

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13.     Views from across the council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15.     Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16.     Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17.     Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20.     Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

·        delay commencement of recovery efforts and lengthen the time taken to complete recovery

·        inhibit multiagency collaboration

·        lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21.     Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22.     The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Pathways to Preparedness: A Planning Framework for Recovery

167

     

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jennifer Rose - Head of Recovery

Sarah Sinclair - Chief Engineer

Louise Mason - GM Local Board Services

 


Hibiscus and Bays Local Board

17 July 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hibiscus and Bays Local Board

17 July 2019

 

 

Ward Councillors Update

File No.: CP2019/11888

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Councillor Wayne Walker and Councillor John Watson, to update them on the activities of the Governing Body.

 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Vivienne Sullivan - Local Board Democracy Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

17 July 2019

 

 

Governance Forward Work Calendar

File No.: CP2019/11889

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the local board with a Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the Governance Forward Work Calendar: a schedule of items that will come before the local board at business meetings and workshops over the next 12 months.

3.       The calendar aims to support local boards’ governance role by:

·     ensuring advice on agendas and workshop material is driven by local board priorities

·     clarifying what advice is required

·     clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings.  It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar July - September 2019

191

     

Ngā kaihaina

Signatories

Author

Vivienne Sullivan - Local Board Democracy Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

17 July 2019

 

 


 


 


Hibiscus and Bays Local Board

17 July 2019

 

 

Record of Workshop Meetings

File No.: CP2019/11890

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Hibiscus and Bays Local Board held workshop meeting on 13 June 2019

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      endorse the record of the workshop meeting held on 13 June 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Record Workshop Meeting 13 June 2019

197

     

Ngā kaihaina

Signatories

Author

Vivienne Sullivan - Local Board Democracy Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

17 July 2019