Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay, on Wednesday, 17 July 2019 at 4.30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Janet Fitzgerald, JP

 

Members

Chris Bettany

 

 

David Cooper

 

 

Gary Holmes

 

 

Caitlin Watson

 

 

Vicki Watson

 

 

Mike Williamson

From 5.30pm Item 16

 

 

ALSO PRESENT

 

Councillors

Wayne Walker

From 5.34 pm Item 16

 

 

John Watson

From 5.30 pm Item 16

 

 

 

 

 

 


Hibiscus and Bays Local Board

17 July 2019

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

  

Resolution number HB/2019/112

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from member M Williamson for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2019/113

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 19 June 2019,  as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

Note:   From this point forward, agenda items were taken in the following order:

            Item

10      Extraordinary Business

11      Landowner approval – Orewa Beach Carnival 2020

12      Landowner approval for the use of the car park within Orewa Library Grounds for remedial work to Nautilus Building

13      Browns Bay skatepark, Freyberg Park basketball half court and Beachwood play space report

14      Hibiscus and Bays Open Space Network Plan

15      Pathways to preparedness: A Planning Framework for Recovery

17      Governance Forward Work Calendar

18      Record of Workshop Meetings            

19      Consideration of Extraordinary Items

20      Local Board feedback on the Productivity Commission Inquiry into local government funding and financing

16      Ward Councillors Update

8        Public Forum

9        Deputations

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Landowner approval - Orewa Beach Carnival 2020

 

This item is deferred until the August business meeting 

 

 

12

Landowner approval for the use of the car park within Orewa Library Grounds for remedial work to Nautilus Building

 

Raewyn Sendles, Senior Land Use Advisor and Lucy Oliver, Commercial Property Manager, Panuku Development Auckland, were in attendance.

Note:   that the contractor is to be reminded that sufficient off site parking be continued to be provided for construction staff at the remedial works at the Nautilus

 

Resolution number HB/2019/114

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve the landowner application for the continued use of the carpark within Orewa Library Grounds, legally described as Lot 25 DP 18948 by Nautilus Body Corporate and its contractors up to 16 December 2019 subject to the following conditions:

i)       Nautilus Body Corporate remain obligated to perform all terms and conditions as set out in the licence agreement

ii)      the licence fee to be increased for the extended period of 12 November 2018 to 16 December 2019 to reflect market rates for the use of the area

iii)     if the remedial works are not completed by 16 December 2019, the licence will continue on a month to month agreement (until ended by either party) but the licence fee will be increased by 10 per cent to reflect inconvenience to Orewa Library.

CARRIED

 


 

 

13

Browns Bay skatepark, Freyberg Park basketball half court and Beachwood play space report

 

Sarah Jones, Principal Project Manager, Parks Amenities and Cheri Veza, Stakeholder Advisor, Community Facilities, were in attendance.

 

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)      approve the Browns Bay skate park developed design as shown in the Browns Bay Skate Park Rev 3 dated October 2018 (attachment A to the agenda report)

b)      approve the Browns Bay basketball half court location at Freyberg Park as shown in Freyberg Park 3 x 3 Basketball Court dated March 2018 (Attachment D to the agenda report)

c)      approve the Beachwood Drive concept design as shown in Beachwood Play Concept FINAL June 2019 (Attachment E to the agenda report)

 

 

Resolution number HB/2019/115

MOVED by Member C Watson, seconded by Member G Holmes   by way of addition:

That the Hibiscus and Bays Local Board:

d)      request that the local supplier Air Time Hoops install the hoops, as community feedback supports the installation of equipment as a cost effective option on the Browns Bay basketball half court at Freyberg Park

CARRIED

 

Resolution number HB/2019/116

MOVED by Member C Watson, seconded by Member G Holmes   by way of addition

That the Hibiscus and Bays Local Board:

e)      request that staff investigate the feasibility for future potential to expand the half court to a full court at Freyberg Park, Browns Bay.

CARRIED

 

The substantive motion was put

 

Resolution number HB/2019/117

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)      approve the Browns Bay skate park developed design as shown in the Browns Bay Skate Park Rev 3 dated October 2018 (attachment A to the agenda report)

b)      approve the Browns Bay basketball half court location at Freyberg Park as shown in Freyberg Park 3 x 3 Basketball Court dated March 2018 (Attachment D to the agenda report)

c)      approve the Beachwood Drive concept design as shown in Beachwood Play Concept FINAL June 2019 (Attachment E to the agenda report)

d)      request that the local supplier Air Time Hoops install the hoops, as community feedback supports the installation of equipment as a cost effective option on the Browns Bay basketball half court at Freyberg Park

e)      request that staff investigate the feasibility for future potential to expand the half court to a full court at Freyberg Park, Browns Bay.

CARRIED

 

 

14

Hibiscus and Bays Open Space Network Plan

 

This item is deferred due to a number of changes required to the final document.  The item will be brought to the August business meeting.

 

 

15

Pathways to Preparedness: A Planning Framework for Recovery

 

Resolution number HB/2019/118

MOVED by Chairperson J Parfitt, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)        provide the following feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery:

General

i)          support the intention to prepare a Framework with an objective to improve our preparedness to recover from a disaster

ii)      seek that the Pathways to Preparedness: A Planning Framework for Recovery (the Framework) includes a section to define the audience of the document is as this is unclear

iii)       acknowledge that the Hibiscus and Bays area has individual community groups with their own values relating to disaster recovery and  individual  group values are not well expressed or considered in the Framework.

iv)     seek that local communities are involved in the value setting for the Framework to create a document that has more meaning to local communities

v)        consider that community groups consulted as part of the consultation around the draft Framework are not representative of the wider Hibiscus and Bays community and seek that additional consultation be undertaken as part of the further development of the Framework

vi)     requests that a more thorough Introduction be written for the Framework to clearly define the purpose of the document and how it will be used, and by whom

vi)       seek that the Framework be updated to remove references to confusing terms such as ‘disaster’, ‘emergency’, ‘hazard’, and ‘risk’ and that all are replaced with the single term ‘disaster’

viii)   seek that the document be written and aligned with the Council style guide and “Our Voice” to improve its readability for the general public

Vision

ix)     consider that recovery is not rapid and any comments about infrastructure needing to be regenerated within a short period of time is inaccurate. Repairs may be needed to re-establish connections in infrastructure in the early stages of recovery, however regeneration can take significantly  longer

x)      consider that the definition of recovery in the Framework needs to be amended to exclude immediate emergency response efforts and that the Framework should only focus on longer term community recovery after emergency response is complete

 

xi)     seek that the community recovery priorities are developed further with Hibiscus and Bays communities to develop meaningful priorities and acknowledge that community recovery priorities will change depending on the type and scale of disaster, and which community groups are most affected by the disaster 

xii)    seek further detail in the Framework outlining communication pathways, challenges and objectives as communication will be a major component of a successful recovery however there is little detail regarding communication and how this will be managed effectively 

xiii)   request that early recovery should be removed from the Framework as the community does not need to understand emergency response as these tasks are managed by Auckland Council Civil Defence and Emergency Management

xiv)   seek that the term ‘super diversity’ be amended to a term that is more readily understandable to the general public

xv)    seek an amendment to the section Partnership Approach so that there is a clear separation from the restoration of infrastructure and key facilities from community facilities as these have different recovery priorities

Partnerships

xvi)   seek that the Framework clarify how it sits alongside Auckland Council Civil Defence and Emergency Management and their 5 R’s, one of which is ‘recovery’

xvii)  seek that an explanation be provided in the Framework for how collaborations across formal and informal partnerships were used in the development of the Framework

xviii) seek that the Effective Recovery section be expanded to include items that would directly affect or include local boards and their work programmes, and how officers prioritise assets operations and renewals during recovery

Actions

xix)   seek that the Framework be updated under Actions to Build Momentum section to include local board work programmes and how local boards can support Auckland Emergency Management

xx)    seek that Opportunities outlined in the Framework are succinct and exclude narratives

xxi)   seek that Actions outlined in the Framework detail specific desired outputs or outcomes and go further than high level statements

xxii)  seek that the Actions are prioritised as referred to at the beginning of the Framework.

 

CARRIED

 

 


 

 

17

Governance Forward Work Calendar

 

Resolution number HB/2019/119

MOVED by Deputy Chairperson J Fitzgerald, seconded by Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar report.

CARRIED

 

 

18

Record of Workshop Meetings

 

Resolution number HB/2019/120

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      endorse the record of the workshop meeting held on 13 June 2019.

CARRIED

 

 

19        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

20

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

 

Resolution number HB/2019/121

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      delegate to the chairperson and member Bettany authority to confirm any feedback  on the Productivity Commission inquiry into local government funding and financing before Monday, 29 July 2019.

CARRIED

 

 

Member  M Williamson present at 5.30pm

 

Councillor J Watson present at 5.30pm

 

Councillor W Walker present at 5.34pm

 

 

16

Ward Councillors Update

 

Councillors Wayne Walker and John Watson were in attendance.

 

Resolution number HB/2019/122

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

CARRIED

 

Dinner adjournment 5.53pm – 6.30pm

 

8          Deputations

 

8.1

Hibiscus and Bays Pest Free Group

 

This item is deferred to the September business meeting of the local board.

 

 

8.2

Silverdale United Rugby and Sports Club Incorporated

 

Mr Chris Carter, Chairman, Silverdale United Rugby and Sports Club Incorporated was in attendance  to provide an update on the Club.  Mr Carter thanked the local board for the grant funding the club had received.  Mr Carter also advised that the club is interested in working in a partnership for the development of the old Silverdale Bowling Club site.

 

Resolution number HB/2019/123

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Carter for his presentation on behalf of the Silverdale United Rugby and Sports Club Incorporated.

CARRIED

 

 

8.3

Tornado Table Tennis New Zealand

 

Ms Christine Liu from Tornado Table Tennis New Zealand was in attendance to make a presentation on the organisation.

A copy of the powerpoint presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2019/124

MOVED by Chairperson J Parfitt, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)      thank Christine Liu for her presentation on Tornado Table Tennis New Zealand.

CARRIED

 

 

8.4

Pedestrian Crossing - Beach Road, Campbells Bay

 

Ms Stephanie Dashwood was in attendance to discuss the pedestrian crossing on Beach Road, Campbells Bay near the intersection with Park Rise.

A copy of the powerpoint presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2019/125

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:   

That the Hibiscus and Bays Local Board:

a)      thank Ms Dashwood for her presentation on the need for a pedestrian crossing on Beach Road, Campbells Bay.

CARRIED

 

Attachments

a     17 July 2019 - Hibiscus and Bays Local Board, Item 8 - Pedestrian Crossing - Beach Road, Campbells Bay - presentation

 

9          Public Forum

 

9.1

Traffic speeds in Nigel Road, Browns Bay

 

Mrs Barbara Morley was in attendance to discuss the extension of the Olive Tree Motel and the parking and speeding problems in vicinity of 4 and 6 Nigel Road, Browns Bay.

 

Resolution number HB/2019/126

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      thank Mrs Mosley for her presentation on traffic speeds in Nigel Road, Browns Bay.

CARRIED

 

 

9.2

Presentation of a certificate of appreciation

 

Representatives from the World Mission Society Church of God were in attendance to receive a certificate of appreciation for the volunteer planting they carried out at the Weiti.

 

Resolution number HB/2019/127

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)        thank the World Mission Society Church of God for their presentation.

CARRIED

 

 

7.34 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................