Agenda of Henderson-Massey Local Board

I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 16 July 2019

4.00pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

Henderson-Massey Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP

(Quorum 4 members)

Busola Martins

Local Board Democracy Advisor (West)

10 July 2019

Contact Telephone: (09) 892 4455

Email: busola.martins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Glenn Boyd

Relationship Manager (West Local Boards)

1 Welcome

2 Apologies

An apology for absence has been received from Member Paula Bold-Wilson.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

BOARD MEMBER

ORGANISATION

POSITION

Updated

Shane Henderson (Chairman)

Waitakere Licensing Trust

Waitakere Badminton

Colwill School

Elected Member

Patron

Trustee

21 August 2018

4 Dec 2018

Peter Chan, JP

(Deputy Chairman)

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Association
NZ-China Business Association
Auckland Chinese Environment Protection Association (ACEPA)

Whau Coastal Walkway Trust

Member
Member
Member
Member
Advisor

Trustee

21 Feb 2017

5 June 2018

Brenda Brady, JP

Safer West Community Trust

Trustee

17 April 2018

Matt Grey

West Auckland Youth Development Trust

Billy Graham Youth Foundation

Director and Board Member

Affiliate

17 July 2018

16 October 2018

Paula Bold-Wilson

Community Waitakere

Unitec Institute of Technology

Board member

Employee

17 April 2018

Vanessa Neeson, JP

Village Green Quilters

Ranui Advisory Group

Member

Chairperson

17 April 2018

Warren Flaunty, QSM

NorSGA Properties
The Trusts Community Foundation Ltd

Life North West Pharmacy

Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Association

Henderson Rotary

Director
Director
Director

Elected Member
Elected Member
Member
Member

Member

17 April 2018

5 June 2018

18 Sep 2018

Will Flavell

Te Atatū Tennis Club

Asia New Zealand Leadership Network

Rutherford College

Waitākere Literacy Board

Board Member

Member

Employee

Board Member

15 Nov 2016

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 June 2019, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Laurie Ross - Dangers of 5G electromagnetic frequencies on health and safety

Te take mō te pūrongo

Purpose of the report

1. 5G wireless radiation technologies are proposed for roll out in Auckland in 2020 without public consent or consultation on dangers.

2. Laurie Ross is seeking to outline her health and safety concerns with regards to the technology and to request the Henderson-Massey Local Board to invoke the precautionary principle to prevent roll-out of 5G wireless technology in west Auckland.

Whakarāpopototanga matua

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Laurie Ross with regards to her health and safety concerns in regards to 5G wireless radiation technologies.

Attachments

a Supporting material: Danger of 5G........... 73

8.2 Deputation: Scout hall relocation from Riverpark Reserve to Blomfield Reserve.

Te take mō te pūrongo

Purpose of the report

1. To respectfully request that the Henderson-Massey Local Board grant an extension of time to Motutara-Waimauku Scout Group to February 2020 to uplift the scout hall.

Whakarāpopototanga matua

Executive summary

2. The Scout Association of New Zealand owns the scout hall on Riverpark Reserve. In late 2014, the Swanson-Lincoln Scout Group who occupied the hall merged with the Kereru-Massey Scout Group and vacated the premises. In 2016, The Scout Association of New Zealand offered the Motutara-Waimauku Scout Group the hall for relocation to a new site.

3. Since being offered the hall, the Motutara-Waimauku Scout Group has been working tirelessly to obtain all necessary consents involved in relocating the hall including; landowner approval, agreement to lease with community lease, plus the necessary regulatory building and resource consents.

4. The Scout Group are requesting an extension of time beyond what was originally proposed.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive deputation from Vanessa Belton and Brian Belton representing the Motutara-Waimauku Scout Group.

Attachments

a Presentation: Motutara-Waimauku Scout Group........................................................ 75

8.3 Deputations: Elsa Vujnovich and John Newick, Henderson 175 Community Dinner proposal

Te take mō te pūrongo

Purpose of the report

1. A presentation will be made by Elsa Vujnovich and John Newick from Henderson Community Celebration Trust with regards to celebrating the 175^th anniversary of the founding of Henderson through holding a community dinner.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Elsa Vujnovich and John Newick from Henderson Community Celebration Trust.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

16 July 2019

Auckland Transport Update Report for the Henderson-Massey Local Board – July 2019

File No.: CP2019/11990

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to respond to requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and, provide transport related information on matters of specific application and interest to the Henderson-Massey Local Board and its community.

Whakarāpopototanga matua

Executive summary

2. In particular, this report:

· Provides updates on the Local Board Transport Fund projects in the Henderson/Massey Local Board Area.

· Notes consultation information sent to the Board for feedback and details decisions of the Traffic Control Committee as they affect the Board area.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the report entitled Auckland Transport Update to the Henderson-Massey Local Board – July 2019.

Horopaki

Context

3. This report updates the board on Auckland Transport (AT) projects and operations in the local board area, it updates the board on their advocacy and consultations, and includes information on the status of the Local Board Transport Capital Fund.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. The Henderson-Massey Local Board’s funding allocation under the LBTCF was $4,623,969 for the current political term. In addition, there is a sum of $1,253,083 which has been approved by Council and is available from 1 July 2018.

Henderson Massey Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$5,877,052
Amount committed to date on projects approved for design and/or construction	$5,021,103
Remaining Budget left	$855,949

Henderson North Zone proposed Residential Speed Management project update – 24 June 2019

7. The Henderson-Massey Local Board resolved at its December meeting, approving the allocation of up to $1.1 million to the Henderson North Zone proposed Residential Speed Management project. Auckland Transport has awarded the contract to a consultant to carry out the investigation component of this project.

8. Consultation closed on the 25 June. AT will be looking through submissions and aiming to send out responses by mid-July. AT will be booking a workshop with the Local Board towards the end of July to go through the outcome of the consultation, scheme design and rough order of cost for the Local Board to consider.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Birdwood and Chamberlain Roads Maintenance Requests

10. Auckland Transport received a request regarding multiple maintenance issues on Birdwood and Chamberlain Roads, Massey. Auckland Transport has actioned the repairs and safety improvements have been made. The vegetation issue has been referred to AC Parks for action.

Rebuilt Pedestrian Crossing on Edmonton Road near School Road Issues

11. Auckland Transport received a request from the Local Board to relook at the design and signage of a new raised crossing.

12. In general terms the intent of these raised crossings, (hey are more aggressive than many of the other humps that have been built around the network in the past), is to to bring vehicle speeds down to no more than 30km/h (survivable speeds for a pedestrian being hit). This is in comparison to what was done in the past, where crossings were only designed to encourage compliance with 50kph in urban areas.

13. Auckland Transport has visited the site and noticed vehicles slowing down quite a bit, which in AT’s opinion is very good. There is a bit more work to be done to this area in terms of the signage and markings but the table profile has been built to AT specifications.

Waitakere Lane, Henderson - Between The Library And Unitec Safety Issues

14. A request has come in from the Local Board for Auckland Transport to investigate the safety concerns coming from Trading Place up to the pedestrian crossing between the Library and Unitec.

15. Auckland Transport has investigated the safety issues and are looking at installing a speed hump sign on the uphill approach to this zebra crossing. AT will also have the zebra markings refreshed as they are somewhat worn. Photos are in attachment A of this report.

40km School Speed Sign at Roundabout of Don Buck, Redhill’s Roads

17. A request has come through from the Local Board for Auckland Transport to look at the 40km school speed signage at the ending on Red Hills Road.

18. Auckland Transport has identified that the “school zone ends” sign has been rotated (possibly clipped by a truck or similar) and now faces the wrong direction. AT will have this fixed as soon as possible. Photos are in attachment A of this report.

Te Pai Traffic Management Issues

19. A request has come through from the Local Board about the cones and signs outside Douglas Pharmaceuticals on Te Pai Place, stating there is “no right turn” which is confusing drivers as the signs are not in the right place.

20. Auckland Transport has given approval for the traffic management signs until the end of July. Contractor (Dempsey Wood) has been asked by Auckland Transport to review the signage, to lessen the confusion for the traffic approaching Central Park Drive from Te Pai Place.

Local Board Issues Being Investigated

21. The Local board have requested the following issues be investigated. These are still under investigation:

· Anastasis Coffee Shop on McLeod - parking issues.

· Walking and Cycling on Don Buck Road – Lack of connections to Ranui and Swanson

· Royal Road School - safety issues during drop off and pick up times

· Waimanu Bay Reserve, Te Atatu Peninsula - speeding and antisocial behaviour issues

Consultation documents on proposed improvements

22. Consultation documents for the following proposals have been provided to the Henderson-Massey Local Board for its feedback and are summarised below for information purposes only.

23. After consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on or proceed with an amended proposal if changes are considered necessary.

· Proposed changes on the new roundabout at the intersection of School Road and Vodanovich Road in Te Atatu South

· Proposal to improve Emergency Services' Access in Covil Avenue, Te Atatu South

· Proposal to improve road safety in Central Park Drive, Te Atatu South

Auckland Transport’s Traffic Control Committee (TCC) report

24. Decisions of the TCC during the month of May 2019 affecting the Henderson-Massey Local Board area are listed below.

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-May-19

Maki Street, Westgate Drive, Westgate

Permanent Traffic and Parking changes combined

Lane Arrow Markings, No Stopping At All Times, Angle Parking, Loading Zone, P30, Mobility Parking, Traffic Island, Road Hump, Pedestrian Crossing, Give-Way Control, Roundabout Controlled By Give-Way, Flush Median

CARRIED

Tauākī whakaaweawe Māori

Māori impact statement

25. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

26. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

28. Auckland Transport provides the Henderson-Massey Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Owena Schuster - Elected Members Relationship Manager (Western Boards)

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 July 2019

Proposed Central Park Henderson Business Association Inc Business Improvment District (BID) Programme Establishment Map.

File No.: CP2019/09133

Te take mō te pūrongo

Purpose of the report

1. To approve the proposed Central Park Henderson Business Association Inc Business Improvement District (BID) Programme boundary establishment map.

2. To approve a funding grant of $55,000 to assist with the costs of the Business Improvement District (BID) establishment costs including the BID ballot.

Whakarāpopototanga matua

Executive summary

3. The BID programme provides sustainable funding to business associations. These funds are raised by applying a targeted rate to commercial properties within a defined geographic area.

4. The Auckland Council Business Improvement District Policy 2016 (BID Policy 2016) requires the local board to approve any new BID Programme boundary, and recommend to the Governing Body the striking of the targeted rates.

5. The Central Park Henderson Business Association Inc (CPHBA) operates as a voluntary business association. The CPHBA came together in late 2016 as a combination/amalgamation of the two separate business associations Henderson Lincoln Metro and Central Park Business Association which were operating within the business community.

6. In March 2017 the combined business associations worked together on the 2017 BID establishment ballot. The 2017 ballot result did not meet the required voting mandate and was deemed unsuccessful.

7. Following the unsuccessful BID ballot the two associations continued to work together, attracting membership and developing a robust business and communication plan. In 2018 the two associations formally amalgamated to become the CPHBA registering as an incorporated society with the Companies Office.

8. The CPHBA has continued to focus and work towards a BID establishment project, which looks to include the geographic area of Central Park Drive, Lincoln Rd and Henderson business communities.

9. The Central Park Henderson BID Programme will be located within the Henderson Massey Local Board boundary and will involve a postal ballot of business ratepayers and business owners to determine the level of support for the proposed new BID programme.

10. If the ballot is successful, the Central Park Henderson BID programme will represent approximately 2,500 business ratepayers and business owners, with a proposed BID targeted rate of $500,000, as of 1 July 2020.

11. At the CPHBA 2019 special general meeting (SGM) held on 11 April 2019 the proposed BID establishment map (Attachment A) was presented and approved by the CPHBA membership.

12. The CPHBA is seeking a local board grant of $55,000 to assist with the cost of the BID establishment project which includes developing a register of all eligible voters and the cost to undertake the BID postal ballot.

13. In accordance with the council’s BID Policy, the Henderson Massey Local Board must approve the proposed BID establishment map that will identify the new Central Park Henderson BID programme prior to CPHBA undertaking the postal ballot stage of the establishment project.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the Central Park Henderson Business Association Inc proposed Business Improvement District (BID) boundary establishment to include properties identified in a map of the proposed BID boundary as per Attachment A.

b) approve the funding request of $55,000, as a discretionary grant from its Community Response Fund, to assist with the cost of the BID establishment project including the BID ballot.

Horopaki

Context

14. Central Park Henderson Business Association Inc (CPHBA) has been a registered incorporated business association with the Companies Office since 2018. CPHBA is a combination of the previous Central Park and Henderson Metro Business Associations who came together in late 2016 in support of the 2017 BID establishment project.

15. After the unsuccessful 2016 BID ballot the combined associations undertook a review of the 2016/2017 BID establishment project. A number of learnings were identified in the review and noted for any future BID establishment project.

16. Between March 2017 and 2018 the combined business associations pooled their resources and worked on developing a comprehensive and robust business and communication plan. During this time a vigorous business engagement programme was undertaken to tell the CPHBA story, identify areas of opportunity and build interest in a new business association.

17. In 2018 the new CPHBA Inc was launched and registered with the Companies Office.

18. CPHBA has been focused on building business association membership, developing and implementing their communication plan including the launch and distribution of their new business magazine We St, printing 3000+ copies bi-monthly. As a result, there are now over 200 members of the CPHBA, and this number is continuing to grow.

19. In mid-2018 the CPHBA Board met with the council’s BID Team to discuss revisiting a new BID establishment project taking into account the past learnings. From this discussion the CPHBA focused on identifying business leaders keen to carry the new BID establishment message and strengthening the CPHBA board to ensure there was a strong foundation to lead the new BID project.

20. The CPHBA board met with the BID Team again in February 2019 to work up a BID establishment project plan and establishment project budget (Attachment B) with the aim of implementing a BID ballot in March 2020.

21. The BID Team presented the BID establishment project plan and project budget to the Henderson Massey Local Board workshop meeting on the 26 March 2019 supported by the CPHBA Chair Kelvin Armstrong.

22. CPHBA have worked with the BID Team to identify the proposed Central Park Henderson BID establishment map, signalling and approving the proposed new BID programme boundary map (Attachment A) and BID establishment project at the CPHBA special general meeting (SGM) held on 11 April 2019.

Council decision making

23. Council approves new BID programmes and accompanying BID targeted rate through the annual budget report process.

24. BID targeted rates appear in the local board budget report and these funds are paid, in the form of a BID grant, to the business association for the operation and implementation of their BID Programme.

25. The BID Policy (2016) and Operating Standards states there are two areas of a BID establishment project that require approval by the local board.

26. Under the BID Policy, Local boards (as a whole) have allocated governance and decision-making to:

· approve BID programme boundary maps

· approve BID programme boundary establishments

27. According to the BID Policy, the local board must pass a resolution approving the proposed new BID programme map and support for the project.

28. The Local Board must also approve the new BID programme and boundary, and recommend to the Governing Body to strike the BID programme targeted rate.

29. All BID establishment projects require further local board approval after the completion of the BID establishment project, voter engagement and ballot have been completed. This is to ensure the local board has the opportunity to view the final outcome of the completed BID establishment project, review the ballot results, and consider whether the business association has met the criteria for a BID establishment set out in the BID Policy (2016) and Operating Standards.

30. Council staff are seeking the approval from the Henderson Massey Local Board to approve the map (Attachment A) and accompanying funding request (Attachment B) for the Central Park Henderson BID programme establishment project, so that the CPHBA has local board support to proceed with the BID establishment project.

Tātaritanga me ngā tohutohu

Analysis and advice

31. The establishment for the Central Park Henderson BID programme is contained within the Henderson Massey Local Board area (Attachment A).

32. The proposal will mean all business rated properties located within this BID establishment area will be subjected to the Central Park Henderson BID targeted rate.

33. If the BID establishment project is successful GPHBA will have approx. 2,500 BID members. The proposed BID targeted rate will be $500,000 as of 1 July 2020.

34. Council staff are supportive of this BID establishment project and recommend the Henderson Massey Local Board approves the proposed Central Park Henderson BID programme establishment map (Attachment A). There is no reason under the BID Policy (2016) not to support the proposed Central Park Henderson BID establishment map.

BID establishment campaign, consultation and voter engagement

35. The CPHBA will implement a professional and detailed communication plan to all eligible voters starting in mid-2019 and will continue through to the last voting date in March 2020. This is to ensure that all eligible voters have received one-on-one visit or contact, are provided with detailed information on the proposed boundary expansion and given the opportunity to enquire more about the BID programme and ballot process.

36. The Auckland Council BID Policy requires CPHBA to host a minimum of 3 public meetings, inviting eligible voters to an information briefing and question and answer session. This policy requirement will be completed during the BID establishment campaign process.

37. Election Services Ltd has been commissioned to provide an independent polling service for the Central Park Henderson BID establishment ballot. In early 2020 CPHBA will be preparing the ballot pack documents and finalising the business database of eligible voters. This information will be forwarded to Election Services Ltd along with the eligible business ratepayer database prepared by Auckland Council staff.

38. Ballot packs will be lodged with NZ Post. The ballot period must be no less than four weeks and conclude by the end of March 2020. The ballot must achieve a return of voters of 25% or more and 51% of those returned need to be in support of the BID boundary expansion for the ballot to be successful.

39. From late 2019 the CPHBA will begin an extensive voter campaign to ensure voters vote and return their ballots by the due date.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The results of the Central Park Henderson Business Association Inc. BID establishment ballot will determine if there is a sufficient level of support for this BID establishment and associated BID targeted rate.

41. Henderson Massey Local Board has supported the Business Improvement District (BID) approach in the past, as it brings together local businesses collectively to invest in improvements that enhance the local business environment such as delivering better security for business centres. A BID also has the ability to advocate and collaborate with the council on behalf of local businesses.

Tauākī whakaaweawe Māori

Māori impact statement

42. Māori businesses located within the Central Park Henderson BID establishment boundary area will be included in the ballot process under the same policy regulations as non-Māori businesses. The BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Ngā ritenga ā-pūtea

Financial implications

43. A funding request to the Henderson Massey Local Board is included as part of this project and report. A request for a grant of $55,000 is being sought to cover the cost of the BID establishment project and BID ballot costs. A budget for the expenditure of these funds is attached (Attachment B).

44. The funding of the Central Park Henderson BID programme and BID targeted rate amount of $500,000 will be gained through a BID targeted rate levied on business zoned property owners. Therefore, this will be cost neutral to Auckland Council and the Henderson Massey Local Board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. There are no foreseen risks relating to the request.

Ngā koringa ā-muri

Next steps

46. Below is a table showing the reporting path for a BID establishment project and indicates where the project is at within the BID establishment process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed Central Park Henderson BID establishment map	21
b ⇩	Central Park Henderson BID establishment project budget	23

Ngā kaihaina

Signatories

Author

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 July 2019

Re-naming of Kelston Community Centre

File No.: CP2019/12839

Te take mō te pūrongo

Purpose of the report

1. To approve the names gifted by mana whenua for the re-naming of Kelston Community Centre and its community rooms, located at 126 Awaroa Road, Sunnyvale.

Whakarāpopototanga matua

Executive summary

2. In July 2018, the local board endorsed the Te Kete Rukuruku programme, which provides a best practice framework for naming in partnership with mana whenua.

3. In November 2018, the local board invited mana whenua to gift a Māori name and narrative for the existing community place currently referred to as Kelston Community Centre, and its community rooms.

4. Staff have engaged with mana whenua from Te Kawerau a Maki to progress the gifting of names.

5. Te Kawerau a Maki have gifted a suite of names, which reflect landmarks and lines of sight from the rooms.

6. The local board discussed the gifted names at a workshop in March 2019.

7. Staff recommend that the local board approved the gifted names to replace the existing names for the community buildings and rooms because they celebrate stories, support te reo Māori to be visible and reduce ambiguity around the existing name.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve ‘Te Pae o Kura’ for the re-naming of the community place located at 126 Awaroa Road, Sunnyvale currently referred to as Kelston Community Centre.

b) approve the following names for the four community rooms located at 126 Awaroa Road, Sunnyvale:

i) Room 1: Huia

ii) Room 2: Hikurangi

iii) Room 3: Waitematā

iv) Room 4: Tāmaki.

Horopaki

Context

8. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its obligations to Māori are informed in the key strategic planning documents Whiria Te Muka Tangata - The Māori Responsiveness Framework, and Māori Language Policy.

9. In July 2018, the local board endorsed the Te Kete Rukuruku programme, which provides a best practice framework for naming in partnership with mana whenua. It involves the collection and telling of the unique stories of Tāmaki Makaurau and represents a partnership between council and mana whenua.

10. In November 2018, the local board invited mana whenua to gift a Māori name and narrative for the existing community place currently referred to as Kelston Community Centre, and its community rooms (HM/2018/176).

Tātaritanga me ngā tohutohu

Analysis and advice

11. Staff have engaged with mana whenua from Te Kawerau a Maki to progress the gifting of a name for Kelston Community Centre, which has included site visits.

12. The process of re-naming council buildings with names that are gifted by mana whenua supports the local board to celebrate stories of places and support te reo Māori to be visible, spoken and learnt.

13. Te Kawerau a Maki have gifted a suite of names, which reflect landmarks and lines of sight from the rooms.

14. Table 1 outlines the names and narratives gifted by Te Kawerau a Maki for the renaming of Kelston Community Centre and its rooms.

Table 1: Names and narratives gifted by Te Kawerau a Maki

Existing name	Name gifted by Te Kawerau a Maki	Te Kawerau a Maki narrative
Kelston Community Centre	Te Pae o Kura	‘Pae’ means region, direction, vicinity, area and horizon. ‘Kura’ relates to Auckland being called ‘Te Ipu Kura a Maki’ before it was named Tāmaki Makaurau. Therefore, ‘Te Pae o Kura’ refers to the amazing view of Auckland that can be seen from the top of the hill where the community place is located.
Room 1 Activity Room	Huia	Te Kawerau a Maki occupied many areas throughout Hikurangi. At Huia, there is still evidence of one of the Pā built by Kowhatukiteuru, who took over the tribe after Te Kawerau a Maki.
Room 2 Activity 1	Hikurangi	Room 2 looks out towards a park and Waitākere. Te Kawerau a Maki have not traditionally used the name Waitākere for the west because the traditional name for the wider West Auckland area is Hikurangi.
Room 3 Committee Room	Waitematā	Room 3 looks out towards the Waitematā Harbour. The name refers to the ‘sparkling waters’ of the harbour. The Waitematā was an important waterway for Te Kawerau a Maki to travel, a source of kaimoana and a location for temporary villages along its banks.
Room 4 Main Hall	Tāmaki	Room 4 looks out towards Auckland Central. Tāmaki is short for Tāmaki Makaurau, which is the current name for the wider Auckland area. The name Tāmaki Makaurau refers to the many battles over possession of the area, which Te Kawerau a Maki, and other Māori tribes, participated in.

15. Figure 1 shows the layout of the existing rooms, and gifted names.

Figure 1 - Floor plan of 126 Awaroa Road, Sunnyvale

16. The local board commissioned a community consultation report, which noted that Kelston Community Centre is a well-used venue for hire, however there is confusion over which community it serves because it is also located near to Glendene and Sunnyvale.

17. Staff recommend that the local board approve the gifted names to replace the existing names for the community building and rooms, which will reduce ambiguity around the existing geographic reference to Kelston, and support its approach to te reo naming of community places under the Te Kete Rukuruku programme.

18. Staff advise that the signage implementation can proceed independently of any future works at Kelston Community Centre.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The new signage will be implemented by Community Facilities.

20. The Te Kete Rukuruku Programme was developed by Parks, Sports and Recreation and has been endorsed by the local board to be used by Community Places to manage the naming process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. In November 2018, the local board invited mana whenua to gift a Māori name and narrative for the community building and rooms at 126 Awaroa Road, Sunnyvale (HM/2018/176).

22. The renaming of the community building and rooms at 126 Awaroa Road, Sunnyvale supports the delivery of local board plan outcome “community facilities are vibrant and welcoming places at the heart of our communities”.

23. The local board discuss the gifted names at a workshop in March 2019.

Tauākī whakaaweawe Māori

Māori impact statement

24. The local board invited mana whenua to gift names as part of the Te Kete Rukuruku programme, which promotes the increase of Māori language and stories and enables Māori to see and hear their culture and language being used in their community.

Ngā ritenga ā-pūtea

Financial implications

25. Existing operational budget will be used to fund internal and external signage associated with the naming of the building and rooms.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There is a risk that renaming an existing community facility may cause confusion with users and hirers, which could result in a reduction in community usage, and identity. This will be mitigated with a communications plan to inform customers of the change and to support creating connection to the new names.

Ngā koringa ā-muri

Next steps

27. Staff will work with Community Facilities to progress the signage implementation.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sharon McGinity - Project Manager Community Places

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12247

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3. The planning framework set out in the document:

· Identifies community values and priorities

· Sets a vision for recovery

· Focuses on the consequences to be addressed in recovery

· Focuses on building capacity and capability and addressing barriers

· Identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) Review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to Local Board Cluster Meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10. The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

i) Identifying community values and priorities

The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii) Setting the recovery vision

The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

Being well placed means being well-prepared.

iii) Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

iv) Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v) Identifying actions to build momentum

Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under 5 focus areas: Recovery is communicated, Recovery is understood, Capacity and Capability is available, Collaboration is supported, and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021 unless delayed by events.

11. Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13. Views from across the Council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Planning Framework for and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multiagency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments