Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 17 July 2019 at 4.05pm.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Kay McIntyre, QSM

 

 

Anne-Elise Smithson

 

 

ABSENT

 

Members

Adrian Tyler

 

 

 

Lindsay Waugh

 

 

 

ALSO PRESENT

 

Councillor

Chris Darby

From item 13, 4.24pm

 

Councillor

Richard Hills

From item 13, 4.29pm

 

 


Kaipātiki Local Board

17 July 2019

 

 

 

1          Welcome

 

 

2          Apologies

  

Resolution number KT/2019/124

MOVED by Member K McIntyre, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         accept the apology from Member Lindsay Waugh and Member Adrian Tyler for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2019/125

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 19 June 2019, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Sonia Nerheny

 

Item deferred to Community Forum on Wednesday 24 July 2019.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum


 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Beach Haven (Hilders Park) Wharf Remedial Works

 

Peter Bilton, Senior Project Manager, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/126

MOVED by Member P Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)        approve the Beach Haven (Hilders Park) Wharf concept design option two A (refer Attachment A to the agenda report) proceeding to consenting and construction, noting that the works to be undertaken include:

i)       replacing the loading platforms and stairs with a floating pontoon,

ii)     replacing decayed piles,

iii)    replacing the under-capacity load bearing handrails,

iv)    strengthening of the deck.

b)        note that physical works is expected to begin before the end of 2019 and be completed by the end of March 2020.

CARRIED

 

 

12

Land owner approval for stormwater upgrade works within Normanton Reserve

 

Resolution number KT/2019/127

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         approve the application from Auckland Council’s Healthy Waters department to undertake a stormwater pipe upgrade within Normanton Reserve.

b)        note the Normanton Reserve Draft Concept Plan April 2018 as presented in Attachment A to the agenda report.

c)         approve the daylighting project proceeding to consenting and construction based on the General Arrangement Plan for the Normanton Reserve stormwater upgrade as presented in Attachment C to the agenda report, noting that the works include a bike track, bike racks, planting, play hut, fencing and reinstatement of the existing loop path and fitness equipment.

d)        note the physical works is expected to begin in October 2019 and be completed by the end of June 2020.

e)         request Healthy Waters install interpretive signage to inform and educate the community about the environmental aspects of this project.

CARRIED


 

13

Proposal for a Glenfield Centre Plan

 

David Sanders, Team Leader – Planning, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/128

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         approve the commencement of a Glenfield Centre Plan, as outlined in the agenda report.

b)        note the allocation of $45,000 from the Kaipātiki Local Board’s 2019/20 Plans & Places Work Programme for the preparation of a Glenfield Centre Plan.

c)         approve Local Board representatives, including the Chair and Deputy Chair, to participate in a working party to oversee the development of the Glenfield Centre Plan.

d)        delegate authority to the working party to approve the boundaries of the Glenfield Centre Plan.

CARRIED

 

 

14

Auckland Transport Monthly Update

 

Marilyn Nicholls, Elected Member Relationship Manager – Auckland Transport, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/129

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the Auckland Transport Monthly Update Kaipātiki Local Board July 2019.

b)        allocate $130,000 from  the Local Board Transport Capital Fund to install SLOW markings (noting the information and costings for these installations is included in the ‘Allocation of Kaipātiki Local Board Community Safety Fund’ report),  at the following pedestrian crossings outside schools in the Kaipātiki Local Board area (allocated at up to $10,000 per crossing):

i)          Bayview Primary - pedestrian crossing outside 65 Bayview Road

ii)         Beach Haven School - pedestrian crossing outside 41a Tramway Road

iii)       Birkdale Intermediate School - pedestrian crossing outside 153 Birkdale Road

iv)       Birkdale North School - pedestrian crossing outside 215 Birkdale Road

v)         Birkdale Primary School - pedestrian crossing outside 120 Birkdale Road

vi)       Birkdale Primary School - pedestrian crossing outside 11 Salisbury Road

vii)      Birkenhead School - pedestrian crossing outside 84 Mokoia Road

viii)     Chelsea School - pedestrian crossing outside 51 Onetaunga Road

ix)       Chelsea School - pedestrian crossing outside 125 Chelsea View Drive

x)         Northcote Intermediate School - pedestrian crossing outside 188 Lake Road

xi)       Northcote Intermediate School - pedestrian crossing outside Greenslade Reserve, Lake Road

xii)      Target Road School - pedestrian crossing outside 97 Target Road

xiii)     Windy Ridge School - pedestrian crossing outside 59 Seaview Road.

CARRIED

 

 

15

Allocation of Kaipātiki Local Board Community Safety Fund

 

Marilyn Nicholls, Elected Member Relationship Manager – Auckland Transport, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/130

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        approve the following four projects to utilise the Community Safety Fund allocated to the Kaipātiki Local Board area:

i)       CSFK 1.11 Eskdale Road Vehicle Speeds - $40,000

ii)     CSFK 1.12 Rangatira Road – Kauri Park School Crossing - $260,000

iii)    CSFK 1.14 Upgrade Coronation Road and Archers Road Intersection - $450,000

iv)    CSFK 1.17 Rangatira Road Entrance to Beach Haven Primary School - $10,000.

b)        request that should extra funding become available then project CSFK 1.9 Birkdale Road Pedestrian Safety Measures be implemented.

CARRIED

 

 

16

New community lease to Fernglen Native Plant Gardens Educational Charitable Trust at 36 Kauri Road, Birkenhead

 

Resolution number KT/2019/131

MOVED by Member A Hartley, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)        grant a new community lease to Fernglen Native Plant Gardens Educational Charitable Trust at 36 Kauri Road, Birkenhead, comprising approximately 380m2, delineated in red and marked A on Attachment A on the land described as Part Lot 1 DP 138961 on the following terms and conditions:

i)       term - 10 (ten) years commencing 1 August 2019 plus one right of renewal for 10 (ten) years with a final expiry of 31 July 2039

ii)     rent - $1.00 plus GST per annum if demanded

iii)    all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guideline 2012.

b)        approve Fernglen Native Plant Gardens Educational Charitable Trust’s Community Outcomes Plan which will be appended to the lease and is attached to this agenda report as Attachment B.

CARRIED


 

Precedence of Business

Resolution number KT/2019/132

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         agree that item 18: Service property optimisation – Bartley Street Toilets be accorded precedence at this time.

CARRIED

 

 

18

Service property optimisation - Bartley Street Toilets

 

Carlos Rahman, Senior Engagement Advisor – Panuku Development Auckland, Rochelle Killey Portfolio Specialist – Panuku Development Auckland and Gulina Monroe, Specialist Technical Statutory Advisor, were in attendance to address the board in support of this item.

 

Documents titled ‘Bartley Street and Rosie Bolt Reserve’ , ‘Land in Bartley Street’ and ‘Bartley Street toilets and land – opposition’ were tabled. A copy of the tabled documents have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2019/133

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)         receive the attached correspondence from Ian Bogue, Chair of Northcote Residents Association, Graham Hughes, Chair of Northcote Point Heritage Preservation Society, and Dinah Holman, resident of Northcote Point and former heritage planner.

b)        do not support the optimisation of the land at 3 Bartley Street, Northcote Point, due to the heritage nature of the land and strong views from the community on retaining the land as per the tabled documents.

c)         signal its intention to request that staff investigate the steps to declare and classify 3 Bartley Street as a reserve under item 17 Kaipātiki Local parks Land Classification Programme.

CARRIED

 

Secretarial note: Under Standing Order 1.9.7 Member K McIntyre and Member A Hartley requested that their dissenting vote be recorded.

 

 

Attachments

a     17 July 2019 - Kaipātiki Local Board Business Meeting - Correspondence from Graham Hughes, Chair of Northcote Point Heritage Preservation Society regarding Bartley Street and Rosie Bolt Reserve

b     17 July 2019 - Kaipātiki Local Board Business Meeting - Correspondence from Dinah Holman, resident of Northcote Point and former heritage planner regarding land in Bartley Street

c    17 July 2019 - Kaipātiki Local Board Business Meeting - Correspondence from Ian Bogue, Chair of Northcote Residents Association regarding  Bartley Street toilets and land - opposition


 

17

Kaipātiki local parks land classification programme

 

Tania Utley, Service and Asset Planning Specialist, Elaine Lee, Service and Asset Planner and Meredith Webb, Senior Solicitor, were in attendance to address the board in support of this item.

 

 

The Chairperson put the motion in parts.

 

Resolution number KT/2019/134

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         approve the 28 parcels of land or portion of land and listed within Attachment B of this agenda report to be declared as reserves and classified according to their primary purpose as described in Attachment B, pursuant to section 14(1) of the Reserves Act 1977.

b)        approve iwi consultation and public notification of the intention to declare and classify Lot 2 DP 77223 being 472m2 of land at Rosie Bolt Reserve as Local Purpose (Community Use) reserve, pursuant to section 14(1) of the Reserves Act 1977, for the following reasons:

i)       the Kaipātiki Local Board consider Rosie Bolt Reserve to be of significant heritage value to the area (resolution number KT/2017/151);

ii)     the site has been in public ownership since the 1920s and recreational open space since the 1980s, when it was retained for the use of children due to the efforts of local resident Mrs Rosie Bolt, for whom the site was later named by North Shore City Council; and

iii)    the Kaipātiki Local Board also consider the site to be ideal for local community use, such as seating, gardens, gathering spot, site of contemplation, and a local placemaking opportunity (resolution number KT/2018/57).

c)         approve the full local board as a hearing panel in preparation for any requests to speak to objections or submissions on the proposed intention to declare and classify Lot 2 DP 77223 being 472m2 of land at Rosie Bolt Reserve,.  The role of the hearings panel will be to hear submissions and make a decision on the declaration and classification of that land.

CARRIED

 

Resolution number KT/2019/135

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

d)        request that staff investigate the steps to declare and classify Part Lot 1 DP 1151, being 81m2 of land at 3 Bartley Street, Northcote Point as a Local Purpose (Community Use) reserve under the Reserves Act 1977, for the following reasons:

i)       the Kaipātiki Local Board consider 3 Bartley Street to be a significant site of heritage for Northcote Point, having been continuously used public land since the 1920s;

ii)      it is in ideal proximity to the local business hub, heritage points of interest and the Northcote Safe Cycle route to be able to support community use, such as seating, garden (resolution number KT/2017/129), artwork, bicycle repair station, heritage information panels, or be the focus of a local placemaking opportunity (resolution number KT/2018/56); and

iii)    the local board notes the letters received from members of the public in support of declaring this site as a reserve.

CARRIED

 

Secretarial note: Under Standing Order 1.9.7 Member K McIntyre and Member A Hartley requested that their dissenting vote be recorded.

 

Resolution number KT/2019/136

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

e)         approve the 36 parcels of land held under Local Government Act 2002 and listed within Attachment C of this agenda report to be declared as reserves and classified according to their primary purpose as described in the Option B, pursuant to section 14(1) of the Reserves Act 1977, with the following changes and exceptions:

i)       Lot 306 DP 45111 being 849m2 at Lindisfarne to be declared and classified as Local Purpose (Community Use) Reserve

ii)      Lot 312 DP 47708 being 500m2 at Lindisfarne to be declared and classified as Local Purpose (Community Use) Reserve

iii)    The portion of Part Allot 57 Parish of Takapuna at Le Roys Bush Reserve described in Attachment C of this agenda report will continue to be held under the Local Government Act 2002 – being the portion of parcel within the Business – Town Centre zone, including a commercial café, as identified in Attachment F.

iv)    Lot 151 DP 49752 being 675m2 at Marlborough Park will continue to be held under the Local Government Act 2002.

f)         approve the proposed classification of those parcels of land listed within Attachment D of this agenda report pursuant to sections 16(1) and 16(2A) of the Reserves Act 1977.

g)        approve public notification of the proposals to reclassify those parcels of reserve land described in Attachment E of this agenda report pursuant to section 24(2)(b) of the Reserves Act 1977.

CARRIED

 

Secretarial note: Item 18 was taken before item 17.


 

 

 

19

Pathways to Preparedness: A Planning Framework for Recovery

 

Eric Perry, Relationship Manager, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/137

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        request that ‘Pathways to Preparedness: A Framework for Recovery’ be amended to contain further clarity and detail as to the specific role expected of local boards as part of pre-event planning and recovery, given the leadership role local boards play within their communities.

b)        note that, although ‘Pathways to Preparedness: A Framework for Recovery’ hinges on identified community values and priorities, those actions listed within the ‘Actions to build momentum’ section of the planning framework contain little detail or specifics as to how local communities (and in turn local boards) will be able to contribute to the actions identified, as many of the actions are high level, provide no indication as to such actions are to be achieved, and appear to be focused on Auckland Emergency Management or CDEM Group activities.

c)        support the community values and priorities as identified within ‘Pathways to Preparedness: A Framework for Recovery’ as listed on p.4 of the document attached to the agenda report, and endorses the following themes that have been identified as part of consultation and discussion to date:

i)       the importance of retaining heritage (natural, built and cultural heritage) as part of recovery efforts following an emergency;

ii)     the importance of ensuring that multiple avenues for communication and connection are restored and maintained, and that traditional and digital media formats and mechanisms are leveraged, which is particularly important to connect with diverse or ‘difficult to reach’ communities;

iii)    the importance of getting key infrastructure, such as hospitals, utilities and community infrastructure, up and running quickly after an emergency; and

iv)    the importance of restoring and ensuring the safety of people and property as part of recovery efforts.

d)        support the recovery vision included within ‘Pathways to Preparedness: A Framework for Recovery’ as listed on p. 5 of the document attached to the agenda report, being ‘Auckland’s people, communities, businesses and infrastructure are well-placed to recovery from disaster.’

e)         support the definition of within the planning framework of ‘well-placed’ meaning ‘well-prepared’; however:

i)       the framework contains limited information or detail as to how council and its partners will specifically work towards achieving this vision, and more importantly, what role local communities and local boards will have in that process.

f)         support in principle the partnership approach outlined within ‘Pathways to Preparedness: A Framework for Recovery’, but notes the following issues and concerns:

i)       the planning framework contains a lack of detail as to how Auckland Emergency Management and the Civil Defence and Emergency Management Group (CDEM Group) will actively use this framework to work with partners and community to support community action as part of pre-event planning or recovery;

ii)     the planning framework mentions a 26-member Auckland Welfare Coordination Group as a key stakeholder, yet no detail is provided as to which organisations or entities comprise this group, and how this framework will engender improved communication and coordination of activities across the group, both in terms of pre-event planning or recovery; and

iii)    the planning framework mentions engagement with local boards as part of pre-event planning and recovery, however to date local boards have had limited direct engagement or involvement in civil defence and emergency management planning or activities in their areas.

CARRIED

 

 

 

20

Kaipātiki Local Board Chairperson's Report

 

There was no Chairperson’s report at this time.

 

 

 

21

Members' Reports

 

21.1

Member Report - Anne-Elise Smithson

 

Resolution number KT/2019/138

MOVED by Member A Smithson, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         note the written report from Member Anne-Elise Smithson.

CARRIED

 

 

21.2

Member Report - Danielle Grant

 

Resolution number KT/2019/139

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         note the verbal update from Deputy Chairperson Danielle Grant on the Local Government New Zealand (LGNZ) conference.

CARRIED

 


 

22

Governing Body and Independent Maori Statutory Board Members' Update

 

Resolution number KT/2019/140

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        note Councillor Richard Hills verbal update.

CARRIED

 

23

Workshop Records - Kaipātiki Local Board - June 2019

 

Resolution number KT/2019/141

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)        note the record for the Kaipātiki Local Board workshop held on Wednesday 5 June, Wednesday 12 June and Wednesday 26 June. 

CARRIED

 

 

24

Governance Forward Work Calendar

 

Resolution number KT/2019/142

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)        note the Kaipātiki Local Board August - September 2019 governance forward work calendar and July – August 2019 workshop forward work plan.

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

5.48 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................