Agenda of Māngere-ŌtāhuhuLocal Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 19 June 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - New Zealand Police

Te take mō te pūrongo / Purpose of the report

1. Representatives from the New Zealand Police wish to update the board on events that are happening in the local board area.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank representatives from the New Zealand Police for their presentation and attendance.

8.2 Deputation - Life Education Trust Counties Manukau

Te take mō te pūrongo / Purpose of the report

1. Lincoln Jefferson, Chief Executive from Life Education Trust Counties Manukau would like to update the board on the work they have been doing.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Lincoln Jefferson, Chief Executive from Life Education Trust Counties Manukau for his presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

17 July 2019

Local Board Leads and Appointments Report

File No.: CP2019/01963

Te take mō te pūrongo

Purpose of the report

1. This item allows the local board members an opportunity to present verbal and written updates on their lead rolls, such as relevant actions, appointments and meetings.

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nick Bakulich	Tafafuna’i Tasi Lauese
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich (appointed 15 March 2017)
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Government New Zealand Zone One Committee	Carrol Elliott (appointed 21 March 2018)
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua
The Southern Initiative Joint Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (appointed 17 May 2017)
Liquor Licence Hearings – Delegation to represent	Tauanu’u Nick Bakulich (appointed 17 May 2017)
Manukau Harbour Forum	Carrol Elliott (appointed 19 April 2017)	Togiatolu Water Togiamua (appointed 19 April 2017)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Māngere-Ōtāhuhu Local Board

17 July 2019

Auckland Transport July 2019 update report

File No.: CP2019/12833

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Māngere-Ōtāhuhu Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. This report does not require a decision it contains information about the following:

· The wider ‘context’ involving a summary of the strategic projects or issues effecting the Māngere-Ōtāhuhu Local Board area.

· An update on the Local Board Transport Capital Fund (LBTCF)

· Progress on local board advocacy initiatives.

· A summary of consultation about future Auckland Transport activities is included as an attachment.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Auckland Transport July 2019 update report.

Horopaki

3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

4. Auckland Transport continues to deliver a number of strategic projects in Māngere-Ōtāhuhu Local Board discussed below.

Road Safety and Speed Management

5. Since 2018 the New Zealand Government and Auckland Transport are committed to improving road safety and are working together to deliver a new road safety strategy. Starting with a commitment to road safety and including a ‘Vision Zero’ approach, in the Government Policy Statement central government has made safety a priority. Auckland Transport is committed to supporting this approach and is delivering a considerable safety work programme.

6. Although road safety is an issue across New Zealand, it is an increasing problem in Auckland (including in Māngere-Ōtāhuhu) and over the last five years got worse. This is why Auckland Council and Auckland Transport are taking action to address the problem.

7. A large amount of safety work is budgeted for and is being delivered around the region. However, engineering takes time, so the first project is implementing a new Speed Bylaw consolidating speed limit changes into a set of local speed restrictions slowing traffic down in high-risk areas. The effect in Māngere-Ōtāhuhu is unlikely to be significant, at this stage, only three roads have speed controls proposed but it is important that the board is involved and informed about the project.

8. Auckland Transport consulted the community about the proposed changes in early 2019. The response was very large Auckland Transport receiving more than 11,000 submissions. The Māngere-Ōtāhuhu Local Board made a written submission.

9. Auckland Transport is still considering the information gathered during the consultation. Processing the large amount of data has taken longer expected and a formal report with recommendations which was planned in June 2019 is still being worked on. When the report is completed, the next step is the Auckland Transport’s board considering the proposals and the submissions made before confirming the final plan.

Airport to Botany Rapid Transport Network (RTN)

10. Strategically, Auckland Council and Auckland Transport are working to create a strategic Rapid Transport Network. The Central Rail Link, AMETI-Eastern Busway, Airport to Botany and electrification to Pukekohe all finish at roughly the same time creating a ‘skeleton’ of the Rapid Transit Network (RTN) in the South, able to move people north/south and east/west.

11. From Māngere-Ōtāhuhu’s perspective, key projects are the AMETI-Eastern Busway and the Airport to Botany Rapid Transport Network (RTN). This ‘corridor’ is shown in the map below (Figure 1) with a transparent semi-circle. This project will help deliver Auckland Transport’s public transport strategy by providing an east-west RTN linking Auckland Airport with Botany via Manukau.

Figure 1: Potential Future Regional Transport Network – Auckland Transport Alignment Project (ATAP) – Māngere-Ōtāhuhu Local Board Connectivity Highlighted

12. New Zealand Transport Agency, Auckland Airport and Auckland Transport are working together to plan and build the new RTN route that will be a bus or light rail link between Auckland Airport and Botany.

13. The project team aims to discuss the project with Auckland Transport Board soon, providing them with information from the consultation process and from the design process to consider and so they can confirm the project direction. When this is finished the project team will return to the affected local boards and provide more information including confirmation of preferred routes.

14. Work on Puhinui Station continues and construction work is about to start with a site blessing scheduled for 8 July 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Responding to Resolutions

15. At the 19 June Māngere-Ōtāhuhu Local Board meeting, the members passed a series of resolutions. Auckland Transport’s responses to these resolutions are recorded below. The resolution in bold font and the answer in normal font. A number of the resolutions may require an update in the future.

Resolution Number MO/2019/83

b) Māngere-Ōtāhuhu Local Board request Auckland Transport officers to refer to the list provided (Resolution no MO/2019/59 ) and separate the maintenance and improvements of bus stops and shelters from the Local Board’s requests for new bus shelters.

c) Māngere-Ōtāhuhu Local Board note that the Local Board Capital Transport Fund is to deliver the new bus shelters and not routine maintenance; and requests Auckland Transport to update the board with a rough order of cost for the work.

16. The board provided direction on about the proposed programme Resolution MO/2019/59 in May 2019 and added further clarification through its resolution (Māngere-Ōtāhuhu/2019/83) in June. This provides better direction about the board’s intent with its previous.

17. Auckland Transport will start to action this request by separating the projects list into two lists, investigate the shelters that require maintenance and also provide a cost estimate for the ones that the local board wants shelters or seats built at.

18. This work will take a little time but Auckland Transport will try to get the cost estimate completed as quickly as possible, and will provide regular reports

Local Board Transport Capital Fund

19. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

20. The fund allows local boards to build transport focused local improvements in their areas. Mangere-Otahuhu Local Board’s total funding in this term is approx. $2.6 million (including new money allocated during Council budget process and shown in the ‘Financial Summary’). The following table provides an overall summary of the current LBTCF position.

Table 1: Local Board Transport Capital Fund Summary

21. It is late in the electoral term and Auckland Transport is aiming to ‘close off’ the various projects discussed with local boards; either to stop ones that can’t be started by the end of the term or to make sure ones that can be delivered are started before the pre-electoral period starts.

22. Last month the Māngere-Ōtāhuhu Local Board authorised the building project delivery of Ashgrove Reserve walking and cycling pathway through Ashgrove Reserve path. This pathway will be well lit, safe and links a large residential area with Māngere Town Centre. The cost is approximately $800,000. but provides a safe, off-road link through the park that will allow the Ashgrove community to access the Māngere Town Centre.

23. Below in Table 2 is a summary project status.

Table 2: Local Board Transport Capital Fund Projects

General Overview
Projects	Current Status	Status
Upgrading the footpaths in and around the Mangere East Town Centre.		Upgrading footpaths and pedestrian facilities in Mangere East.
Bader Drive Roundabout		Building a two lane roundabout at the intersection of Bader Drive and Idlewild Road
Widening Bader Drive in front of the Cosmopolitan Club		Completed
Ashgrove Reserve walking and cycling path		A walking and cycling path through the Ashgrove Reserve.
Bus shelter improvement project		Local board members are putting together the list of stops.
Boggust Park		Improve the parking and pathways in or around Boggust Park.
Detailed Project Progress Report
*Upgrading the footpaths in and around the Māngere East Town Centre* In May 2019 the local board committed $338,000 to this project and the board authorised Auckland Transport to construct: · A better footpath on Yates Road estimated at $225,000 · A pathway around the north –east corner of Walter Massey Park estimated at $125,000 · A new section of footpath 2m wide footpath costing approx. $38,000 from Yates Road to Massey Auckland Transport has received the board’s authorization and is completing project planning. Final planning has started.
*Bader Drive Roundabout* This project slowed down so Auckland Transport recently reviewed the plan and has confirmed a predicted timeline. The tender has been issued and the next steps are: · Tender period finishes - 8 July 2019 · Tender evaluation – No later than 15 July 2019 · Award tender – 15 July 2019 · Contractor mobilisation on site no later than 31 July 2019 The build time is likely to be a month to six weeks. The project will be built by September 2019.
*Widening Bader Drive in front of the Cosmopolitan Club* Completed.
*Ashgrove Reserve Walking and Cycling Pathway* Construction of this project was authorized by the local board last month and Auckland Transport is conducting the work required in June 2019 at an approximate cost of $800,000. The team are completing planning and plan to start this project in the build during summer building season. The reason it cannot start immediately is. This is so that in winter the ground is soft in the reserve and would be easily damaged by heavy trucks and diggers, vehicles and equipment. When confirmed dates are available they will be reported to the local board. The total cost is estimated at $800,000
*Bus shelter improvement project* The Māngere-Ōtāhuhu Local Board local board provided a list of the sites in June 2019 and Auckland Transport will work through this list and report back to the board as soon as possible with the following information: · Bus shelters requiring maintenance (i.e. that cannot be funded by the LBTCF) · Bus stops that can be upgraded using the LBTCF to provide shelters or seats as requested by the board. · The estimated cost of upgrades that the LBTCF could be used to fund. This information will be provided as soon as possible.
*Boggust Park Walking and Cycling Path* In June 2019 the local board authorized transfer of $126,651 from the LBTCF to Auckland Council to deliver this project in May 2019.

Local board advocacy

24. This section provides a regular report about how Auckland Transport is supporting the Māngere-Ōtāhuhu Local Board Advocacy Initiatives. The board’s Advocacy Initiatives are recorded in its Local Board Plan. In this month’s report, the board’s Advocacy Initiatives from the 2016-19 term have been recorded in the table below.

Table 3: Advocacy Initiative Status

A well-connected area, part of a great, affordable public transport network that makes it easy for all to move around.	Deliver projects with the governing body and Auckland Transport including: Improving street connections between the Ōtāhuhu bus/train station and town centre Upgrading the street environment around Māngere East shopping area and community facilities Completing the Māngere town centre bus station upgrade Support walking and cycling connections around popular parks like Walter Massey and Māngere Town Centre	Auckland Transport has a range of projects underway supporting this initiative including: · Working with Mangere-Otahuhu Local Board to enhance the ‘Future Streets’ project by building a safe, well-lit off-roadlight pathway through the Ashgrove Reserve funded by the LBTCF. · Supporting Māngere-Ōtāhuhu Local Board to deliver $ 388,000 of footpath in the Māngere East Town Centre funded by the LBTCF. · Continuing to develop the plan for the Māngere Bridge Safer Community. Communitues project that will make this town centre safer and easier to walk and cycle around.
Attractive, accessible and safe cycle ways and walkways.	Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling.	An advocacy issue that Auckland Transport can help support but cannot lead.
	Implement Norana path walkway and fund priority Local Paths projects	An advocacy issue that Auckland Transport can help support but cannot lead.
	Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways	Auckland Transport continues to organise events and support activation activities to promote use of the ‘Te Ara Mua-Future Streets area.
	Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.	A local board project.
Safe, attractive and well-maintained streets for all.	Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idlewild Road intersection and road widening near Māngere town centre.	Auckland Transport has delivered the project to widen Bader Road and is about to start the Bader Drive Roundabout.

Community Safety Fund

25. The Community Safety Fund is a budget of $ 20 million provided across all local boards so that they can deliver local road safety initiatives. The fund is split between local board areas based on the number of death and serious injury crashes in that area. Māngere-Ōtāhuhu Local Board received $1,108,085.

26. The local board identified a number of projects and then asked that Auckland Transport investigate the following projects:

· Safety improvements near rest homes – Reviewing and improving pedestrian safety outside four rest homes Bridge Court, Court Town Court, Lambie Court and Topping Court.

· Māngere Bridge - Building a range of pedestrian crossings in Mangere Bridge.

· Walmsley Road / Donnell Ave intersection improvement – Re-modelling the intersection to make it safer

· Prince’s Street roundabout and GSR safety – Re-modelling the roundabout and Great South Road to make the area safer.

27. Auckland Transport recently finished assessing these projects and can provide advice to the local board. This needs to done at a workshop and one is being scheduled. If a workshop can be completed in time, Auckland Transport may (with the board’s consent) table a memo at their July meeting providing information and allowing the Mangere-Otahuhu Local Board to make a decision.

28. If a workshop cannot be scheduled before the July meeting then a decision will need to be made in August 2019. The process planned for decision-making will be:

· Auckland Transport responds with estimated costs and whether (or not) a project can be funded from the Community Safety Fund.

· The Māngere-Ōtāhuhu Local Board decides which projects it wishes to use the Community Safety Fund to deliver at either the July or August 2019 business meeting.

Future Streets activation activities

29. Auckland Transport continues to work hard with the Māngere-Ōtāhuhu Local Board to support the Future Streets project by promoting use of the area for walking and cycling.

30. On 14 July 2019 a Matariki Ride is being organised by the Triple T Trust supported by Auckland Transport. A picture of the flyer is shown in Figure 2 below. Soon after this event is World Carfree Day, which is scheduled for 22 September 2019. This will be a large community event at the Mangere Town Centre.

31. Into the future Auckland Transport is keen to develop strong funding arrangements with local service providers like the Time To Thrive to Stay Alive Charitable Trust. The aim is for Auckland Transport to fund a number of events and rides, which will be delivered by local suppliers. By building local capacity Auckland Transport aims to create a strong local community capability for promoting walking and cycling.

Figure 2 - Matariki Cycle Event Flyer

Māngere Bridge ‘Safer Community’

32. Auckland Transport is delivering a new road safety initiative known as ‘Safer Communities’, concentrating road safety funding in certain areas. The ‘Safer Communities’ initiative originates from a wider Auckland-wide increase in the number of a people injured or killed on the road. Part of Auckland Transport’s plan to address this trend is to prioritise high risk areas and deliver larger more effective safety projects. Māngere Bridge is an area in which money has been invested. The history of the Safer Communities project in Māngere Bridge is summarised as follows:

· In 2017, Auckland Transport stared to highlight safety concerns in the wider Māngere area to the local board.

· In early 2017 Auckland Transport ran the ‘Love Being a Local Campaign’ that focussed particularly on Māngere East and Māngere Bridge.

· Later in 2017, Auckland Transport conducted investigations into community reports of speeding and dangerous driving in Māngere Bridge particularly.

· Late in 2017 Auckland Transport decided to introduce the ‘Safer Communities’ model for road safety programmes and surveyed areas that needed attention. Māngere Bridge identified as an area that would benefit from a sensible, structured approach was chosen for the programme.

· In October 2017, it was reported to the local board that Māngere Bridge was selected and that consultation would be undertaken with the local community.

· On 29 November 2017, Auckland Transport met with the local board discussed the results of the consultation and asked for feedback from the local board. Feedback was positive so work continued.

· Through the year 2018, Auckland Transport has kept the local board up-dated on progress.

· In June/July 2018 Auckland Transport conducted a second round of local consultation and reported bask to the board on 11 July 2018.

33. This month the results of the third (and final round) of consultation have now been considered and were reported too and discussed with the local board on 3 July 2019.

34. More information about the Safer Communities programme is available at this link -https://at.govt.nz/driving-parking/road-safety/safer-communities-programme/mangere-bridge/

35. The next step is development of a business case to confirm New Zealand Transport Agency funding for construction.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. This is not a decision report and there are no significant impacts on other Council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

37. Over the last reporting period, Auckland Transport requested feedback about two projects and details are included in Attachment A.

Traffic Control Committee resolutions

38. Normally, this section records Traffic Control Committee (TCC) decisions. In this reporting period, the TCC did not pass resolutions in Māngere-Ōtāhuhu Local Board area.

Tauākī whakaaweawe Māori

Māori impact statement

39. In this reporting period no projects required iwi liaison

Ngā ritenga ā-pūtea

Financial implications

40. This month there are no financial implications for the Māngere-Ōtāhuhu Local Board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. At this time, there is no significant risks that can be identified for the Māngere-Ōtāhuhu Local Board.

Ngā koringa ā-muri

Next steps

42. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of consultation	25

Ngā kaihaina

Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 July 2019

Approval for the extension of an existing name for a new road at 34 Hall Avenue, Mangere

File No.: CP2019/10297

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to extend an existing name along a new public road created by way of a subdivision development at 34 Hall Avenue, Mangere.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Terra Consultants, has proposed the following names for consideration by the Local Board:

Umu Place (Existing name to be extended)

4. The proposed road name option would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approve the name ‘Umu Place’ for the new public road to be extended at 34 Hall Avenue, Mangere in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60082252 (MC_49119) & SUB60336472).

Horopaki

Context

5. Resource consent BUN60082252 (MC_49119) & SUB60336472 was issued December 2016 for the construction of 24 residential dwellings and one public road.

6. The new public road will be an extension to Umu Place, creating an extended open-ended roadway, linking back to Hall Avenue.

7. The road name ‘Umu Place’ is proposed to be retained out of respect for the existing residents, and to avoid any confusion of addressing along the continuous roadway.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

11. The Applicant’s proposed name and description is set out in the table below:

Proposed Name	Description
Umu Place	As this new publicly vested Road will appear as an extension of an existing road, it is requested to retain the name ‘Umu Place’ along the new public road.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

14. The review sought from the Māngere-Ōtāhuhu Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

15. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

17. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	31
b ⇩	Attachment B - Location Plan	33

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 July 2019

Approval for a new road name at 16-18 Bader Drive and 3-11 Ventura street, Mangere

File No.: CP2019/12270

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 16-18 Bader Drive and 3-11 Ventura Street, Mangere (Stage 1).

Whakarāpopototanga matua

Executive summary

3. The Applicant, Housing New Zealand (HNZ), has proposed the following names for consideration by the Local Board:

COAL Proposed Road Names:

Taramoa Lane (Applicant Preferred)

Pākura Lane (Alternative 1)

Waoriki Lane (Alternative 2)

The applicant has also supplied a pool of alternative names which can be used for the COAL if the above proposed names are not acceptable to the Māngere-Ōtāhuhu Local Board.

Pool of Alternatives:· Patete Lane

· Tuhuhi Lane

· Kuta Lane

4. Any of the proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana Whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approve the name (local board to insert chosen name) for the new private road created by way of subdivision at 16-18 Bader Drive and 3-11 Ventura Street, Mangere (Stage 1), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60322099 & SUB60322131).

Horopaki

Context

5. Resource consent BUN60322099 and SUB60322131 was issued September 2018 for the construction of 15 dwellings and one commonly owned access lot (COAL), as part of the Mangere West Stage 1B (Super Lot 42) development project.

6. The applicant advises that this site is within the Mangere Development precinct, but is a state house build.

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

11. Theme: Names proposed are all suggested by Te Akitai and are endemic species to the housing area being built on which was largely swamp and marshland plains.

12. The Applicant’s proposed names and meanings are set out in the table below:

Table 1: COAL Preferred and first alternative Names and Meaning

Proposed Names & Preferences

Meaning (as described by applicant)

Taramoa Lane

(preferred name)

Native swamp plant with hand-shaped, toothed leaves and white, heavily scented flowers. Fruit is yellowish-red, shaped like a small blackberry.

Pākura Lane

(alternative 1)

Another name for pūkeko, purple swamp hen. Porphyrio porphyrio - a deep blue-coloured bird with a black head and upperparts, a white undertail and a scarlet bill that inhabits wetlands, estuaries and damp pasture areas.

Waoriki Lane

(alternative 2)

Swamp buttercup. Endemic aquatic herb to the North and northern South Islands. Found on coastal to lowland areas in raupō (Typha orientalis) dominated wetlands where it grows in still moderately deep to deep water.

13. The Applicant has also provided a pool of names that can be use as alternatives for the COAL.

Table 2: COAL Pool of Alternative Names
Pool of alternatives	Meaning (as described by applicant)
Patete Lane	A small native forest tree which has hand-shaped leaves with fine teeth and three to nine 'fingers'. A soft wood used in making fire.
Tuhuhi Lane	Swamp maire, a tree of swampy forests with a smooth-barked trunk, red berries and elliptic-oblong leaves tapering at each end and in pairs.
Kuta Lane	A rush growing to about 1m which spreads from a creeping rhizome and has thick hollow stems of bright green. Found throughout in swamps. The soft, flattened, hollow stalks (culms) of kuta are a popular resource for weavers. The long culms are harvested, placed under matting for about 3 days to flatten, and then woven into soft hats, mats, and kete.

14. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

15. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

16. Road type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

17. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Te Kawerau a Maki and Ngati Whatua o Orakei both deferred to Te Akitai, who in turn was not in support of the applicants original three names. HNZ’s subsidiary, HLC, who have an existing relationship with Te Akitai and meet at regular Hui, invited Te Akitai to suggest some of their own names. The applicant has included all the names suggested by Te Akitai in this application for the local board’s consideration.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. The review sought from the Māngere-Ōtāhuhu Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	39
b ⇩	Attachment B - Location Plan	41

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 July 2019

Reviewing the Māngere-Ōtāhuhu Area Plan for a part of the Māngere area

File No.: CP2019/10245

Te take mō te pūrongo

Purpose of the report

1. Inform the Māngere-Ōtāhuhu Local Board (the Local Board) of the intention of the Plans and Places Department of Auckland Council to review, and if needed update the Māngere-Ōtāhuhu Area Plan (the Area Plan) for a part of the Māngere area.

2. Outline the proposed process to be taken for reviewing the Area Plan for a part of the Māngere area.

3. Seeks the nomination of four local board members (to join the ward councillors) to an Area Plan Working Party to support the review of the Plan.

Whakarāpopototanga matua

Executive summary

4. Over the next 10 to 15 years, the Urban Development Group (UDG), formerly Homes Land Community proposes to replace approximately 2,800 state houses with up to 10,000 new homes within the Māngere redevelopment area (refer Attachment A).

5. The UDG is developing a draft spatial delivery strategy (SDS) for a part of Māngere to support the increase in housing, alongside investments in infrastructure and community services to assist in delivering strong and resilient communities.

6. In response to the transformational changes proposed by the draft SDS for Māngere, the Plans and Places Department intends to review, and if needed update the Area Plan for a part of Māngere.

7. An area plan working party comprising a ward councillor and nominated local board members is to be set up to support the review of the Plan. This group will be mandated through a resolution of the Local Board.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) supports the process for reviewing, and if needed updating the Māngere-Ōtāhuhu Area Plan for part of Māngere as set out in the report.

b) endorses the nomination of four members of the local board to the Area Plan Working Party to support the review of the Māngere-Ōtāhuhu Area Plan for part of Māngere.

Horopaki

Context

8. The Māngere redevelopment area as defined by UDG has been identified by the Government as a development area because it has significant state housing holdings, the need to renew the state housing assets, good transport links, and community facilities.

9. The UDG is preparing a draft SDS for a part of Māngere to support the Auckland Housing Programme, and to identify supporting actions for infrastructure and community services required to ensure their broader objective of providing quality homes and resilient communities.

10. The draft SDS is an aspirational document but is founded on previous Council documents, staff advice, and key technical reports.

11. Central to the draft SDS is consideration of the broader environment and the context in which the UDG’s redevelopment area sits including:

· transport links, open spaces and community facilities

· the character and function of neighbourhood and town centres

· natural landscapes and heritage features

· biodiversity, ecology and water quality.

12. The UDG’s mandate to provide more homes and create greater places to live has led the draft SDS to identify potential future plan changes to rezone land to support better integrated land use and transport outcomes. These may be undertaken at the same time as the review of the Area Plan, if agreed.

13. To date, the UDG has engaged with the council, mana whenua, infrastructure providers (e.g. Auckland Transport and Watercare Services), and crown agencies (e.g. Ministry of Education) on its draft SDS. Further, the UDG is actively progressing detailed neighbourhood masterplanning in part of the wider precinct area covered by the draft SDS.

14. The process to review the Area Plan will provide a number of opportunities for the community, mana whenua and stakeholders to share their thoughts and ideas on the UDG’s draft SDS, and the future of their area. Community feedback will help inform the review of the Area Plan for a part of the Māngere area.

Process for reviewing, and if needed updating the Area Plan

15. The process to review, and if needed update the Area Plan is proposed to occur over a 15-month time frame from August 2019 to December 2020, and is outlined below:

Phases	Indicative dates
Review existing relevant information	August 2019 to January 2020
First community consultation period	February 2020
Review of feedback, and if needed prepare update of the draft Area Plan for part of Māngere	March to May 2020
Second community consultation period on the approved draft of the Area Plan for part of Māngere	June to August 2020
Review of feedback received and plan amendments	September to October 2020
Preparation and adoption of the final update of the Area Plan for part of Māngere	November to December 2020

16. The review of the Area Plan could identify different land use opportunities, improvements to business centres, key infrastructure needs, and opportunities to enhance landscape and heritage features. However, the Area Plan is a non-statutory planning document and cannot set rules for controlling development or directly approve the funding of projects.

17. This approach anticipates regular inputs and integration from other council departments (e.g. urban design, open space, heritage, community, cultural and environmental teams and economic development), Council Controlled Organisations including Auckland Transport and key external infrastructure providers and other government organisations.

Tātaritanga me ngā tohutohu

Analysis and advice

18. There is a need to review the Area Plan for a part of Māngere where the UDG’s draft SDS has identified key proposals and actions, including potential future plan changes to rezone land in Māngere to achieve better land use and transport outcomes, and to support a quality compact urban form.

19. The review will ensure that the key proposals in the UDG’s draft SDS are consistent with the Area Plan’s key moves and actions.

20. The review of the Area Plan provides the opportunity for the Māngere-Ōtāhuhu Local Board, council, UDG, and the community to work collaboratively together to capitalise on the transformational actions and projects in the draft SDS for the benefit of the Māngere area.

21. The exact boundary for part of the Māngere area, that will be subject to review and a detailed work programme will be presented at a workshop with the local board in August 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The review of the Area Plan will involve relevant council departments, and agencies including Auckland Transport and Watercare Services.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The UDG draft SDS for Māngere includes parts of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Board areas, with most relevance to the Māngere-Ōtāhuhu Local Board.

24. Partnering with the Māngere-Ōtāhuhu Local Board will be an integral part of reviewing, and if needed updating the Area Plan for a part of Māngere. There will also be opportunities for the neighbouring Ōtara-Papatoetoe Local Board to provide comments to inform the review of the Plan.

25. Staff recommend that an area plan working party be established to provide input and direction on:

· the review, and if needed update of the Area Plan, and its content

· engagement with the community and key stakeholders

· consideration of community feedback and recommending to the local board an any amendments to the draft update of the Area Plan.

Tauākī whakaaweawe Māori

Māori impact statement

26. Consultation on reviewing the Area Plan by council has not yet occurred with mana whenua or other māori. However, the UDG have worked actively with mana whenua for over a year on the preparation of the draft SDS.

27. If the recommendations of this report are adopted, the review of the Plan will include engagement with all mana whenua groups with an interest and kaitiakitanga obligations in this area, and other māori. Early and ongoing engagement will help grow relationships with mana whenua and other māori, and identify key issues and matters to be considered during the review of the Area Plan.

Ngā ritenga ā-pūtea

Financial implications

28. The review of the Area Plan will be funded from existing Plans and Places Departmental budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are risks that the review of the Area Plan may raise expectations that the council will contribute resources to fund new actions and projects. Funding to support the actions and projects may be sought from the:

· Annual Plan

· Long-term Plan

· Council Controlled Organisations

· Central Government

· Local Board Plan

· Community groups

30. There is a reputational risk if the actions and projects in the reviewed Area Plan do not progress, the council may be criticised for raising community expectations. Staff will develop an implementation and monitoring programme for the Plan to provide guidance to key council stakeholders, the local board, and delivery partners.

31. It is also possible that the key moves and actions in the reviewed Area Plan will differ from the key proposals and actions in the UDG’s draft SDS. During the review of the Area Plan, there will be opportunities to discuss these matters with the UDG.

Ngā koringa ā-muri

Next steps

32. The next steps for reviewing the Area Plan are matters for the Māngere-Ōtāhuhu Local Board to consider. This report seeks the support of the Local Board for the process to review the Plan. A report on the review of the Area Plan will also be prepared for the council’s Planning Committee in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere Redevelopment Area identified by the Urban Development Group	49

Ngā kaihaina

Signatories

Authors

David Wong - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12277

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3. The planning framework set out in the document:

· Identifies community values and priorities

· Sets a vision for recovery

· Focuses on the consequences to be addressed in recovery

· Focuses on building capacity and capability and addressing barriers

· Identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to Local Board Cluster Meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10. The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

i) Identifying community values and priorities

The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii) Setting the recovery vision

The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

Being well placed means being well-prepared.

iii) Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

iv) Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v) Identifying actions to build momentum

Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under 5 focus areas: Recovery is communicated, Recovery is understood, Capacity and Capability is available, Collaboration is supported, and progress is monitored and evaluated.

The actions will form a work programme to be implementated in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021 unless delayed by events.

11. Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13. Views from across the Council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multiagency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Pathways to Preparedness: A Planning Framework for Recovery	55

Ngā kaihaina

Signatories

Authors

Wayne Brown - Principal Recovery Advisor

Authorisers

Jennifer Rose - Response and Recovery Manager

Sarah Sinclair - General Manager, Auckland Emergency Management

Louise Mason - General Manager, Local Board Services

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 July 2019

New community lease to Royal New Zealand Plunket Trust at Māngere Domain, 11R Taylor Road, Māngere Bridge

File No.: CP2019/12831

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Royal New Zealand Plunket Trust at Māngere Domain, 11R Taylor Road, Māngere Bridge.

Whakarāpopototanga matua

Executive summary

2. Royal New Zealand Plunket Trust holds an operative community lease for the group-owned building located at Māngere Domain, 11R Taylor Road, Māngere Bridge.

3. The lease commenced on 1 April 1986 and reached final expiry 31 March 2019. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. Plunket is a national not-for-profit organisation and is the leading provider of well-child and family health services. Plunket provides a caring, professional” Well-child” and whānau service. It is committed to providing access to support services for the development, health and well-being of children under five years old.

5. After assessing Plunket’s new lease application, staff are satisfied that the requirements under the Auckland Council Community Occupancy Guidelines 2012 have been met.

6. This report recommends that the Māngere-Ōtāhuhu Local Board grant a new community lease to Royal New Zealand Plunket Trust in accordance with the terms and conditions of the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) grant a new community lease to Royal New Zealand Plunket Trust for the group-owned building comprising 521 square meters (more or less) located at Māngere Domain, 11R Taylor Road, Māngere Bridge (outlined in red on Attachment A) on the land described as Part Allotment 206 Parish of Manurewa subject to the following terms:

i) term - 10 years commencing 1 April 2019, with one 10 year right of renewal

ii) final expiry - 31 March 2039

iii) rent - $1.00 plus GST per annum if demanded

iv) all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

b) approve the Royal New Zealand Plunket Trust Community Outcomes Plan for inclusion as the Third Schedule of the lease (attached to this report as Attachment B).

Horopaki

Context

7. This report considers the new community lease to Royal New Zealand Plunket Trust for its building located at Māngere Domain, 11R Taylor Road, Māngere Bridge.

8. The Māngere-Ōtāhuhu Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Building and Lease

9. Plunket holds an operative community lease over its building at Māngere Domain, Māngere Bridge, described as Part Allotment 206 Parish of Manurewa comprising 2870 square metres, held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve and subject to the Reserves Act 1977.

10. The Plunket-owned building and its activities are contemplated for in the Māngere Mountain Reserve Management Plan adopted in 1994. The proposed lease does not depart from the approved land use.

11. The area proposed to be leased to Plunket consists of approximately 521 square meters and is outlined in red on Attachment A.

Royal New Zealand Plunket Trust

12. Plunket has submitted a comprehensive application in support of a new community lease.

13. Plunket’s programmes are designed to support families with young children by offering a range of activities including clinical health services, support groups and initiatives, educational courses and health promotion.

14. The programmes provide practical help, inform and support, and where necessary links families to more specialised help within the community. These programmes also include free home and clinic visits.

15. The clinics also inform families on other Plunket services provided such as car seats, play groups, toy libraries, parents groups and family centres.

16. Plunket is committed to providing universal access to services for all children and families regardless of ethnicity, location or financial means.

Tātaritanga me ngā tohutohu

Analysis and advice

17. Plunket’s new lease application was assessed against the criteria contained in the Community Occupancy Guidelines 2012 and the priorities set by the Māngere-Ōtāhuhu Local Board Plan 2017.

18. Under the guidelines, groups that own their own buildings have an automatic right to re-apply for a new lease at the end of their occupancy term, a right which Plunket is exercising. It is recommended that a new lease be granted to Plunket for a term of 10 years with one right of renewal for a further term of 10 years, in accordance with the guidelines.

19. Local boards have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012.

20. Staff have determined that the Royal New Zealand Plunket Trust meets the requirements under the guidelines to qualify for a new community lease as evidenced below:

i. Plunket’s is a registered legal entity

ii. It has complied with the terms of the operative lease

iii. Plunket has a history of delivering quality services to the local community

v. Plunket is financially viable and audited accounts show proper accounting records have been kept.

21. The building is owned by Plunket who are responsible for all maintenance within the leased area. A site visit undertaken in March 2019 indicated that the building is reasonably maintained.

22. Plunket has a scheduled maintenance programme in place and has recently completed repairs to the building and garage rooftops, repairs to the cladding and replacement of the lights.

23. A community outcomes plan has been negotiated with Plunket that identifies the benefits Plunket will provide to the community. This will be attached as a schedule to the lease document.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Staff have obtained input from colleagues in the Community Empowerment Unit. No concerns were raised regarding the new lease to Royal New Zealand Plunket Trust.

25. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The assessment of the application was discussed at a workshop with the Māngere-Ōtāhuhu Local Board on 22 May 2019.

27. The recommendations in this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

28. The recommendations within this report support the Māngere-Ōtāhuhu Local Board Plan 2017 outcome of:

· facilities to meet diverse needs (Outcome 5).

29. The proposed lease will benefit the local community in driving initiatives to support families with young children by offering a range of activities including clinical health services, support groups and initiatives, educational courses and health promotion.

Tauākī whakaaweawe Māori

Māori impact statement

30. Plunket aims to enhance Te Reo Māori through using it in Plunket resources for whānau. Furthermore, Plunket has several projects that focus on te reo such as parenting through te reo, CDs and the translation of an NZQA education in schools parenting course module for secondary schools.

31. All Plunket-enrolled children are entitled to “Well Child/Tamariki Ora” services. They connect with Māori whānau through Plunket nurse visits, community karitāne visits, toy library, playgroups, family centres, coffee groups, parenting education programme (PEPE) parenting groups, education courses in schools, antenatal classes, volunteer groups and Plunket mobile bus clinics.

32. Plunket actively support Māori whānau to achieve and maintain their maximum health and wellbeing. Plunket do this by providing a quality health service, and by working closely with others in the health sector.

33. Plunket will promote participation of Māori through local programmes as part of their community outcomes plan commitments.

Ngā ritenga ā-pūtea

Financial implications

34. All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. Should the Māngere-Ōtāhuhu Local Board resolve not grant a new community lease to Royal New Zealand Plunket Trust, it will inhibit Plunket’s ability to undertake its core activities which will have a negative impact on the local board outcomes. Additionally, there is risk in relation to the building passing with the land under the Property Law Act 2007 and council may be liable for an asset where no current budget is neither allocated nor identified in the Long-Term Plan.

36. The new lease affords Plunket security of tenure, enabling them to attend to the scheduled maintenance of its facility. If the lease is not granted, Plunket’s ability to maintain its building will be severely impacted.

37. Plunket is identified in the reserve management plan and is specifically suited to activate Māngere Domain. A departure from the contemplated plan is likely to reduce the activation and outcomes sought from the space.

Ngā koringa ā-muri

Next steps

38. Subject to the local board’s approval, staff will work with Royal New Zealand Plunket Trust to finalise the lease documentation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for Royal New Zealand Plunket Trust	79
b ⇩	Community Outcomes Plan	81

Ngā kaihaina

Signatories

Authors

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien

No.	Title	Page
a ⇩	5th June workshop notes	101
b ⇩	12th June workshop notes	103
c ⇩	26 June workshop notes	105