Agenda of Manurewa Local Board

Manurewa Local Board

18 July 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Debbie Munroe and Christine Sica 5

9 Public Forum 6

10 Extraordinary Business 6

11 Manurewa Youth Council - July Update 7

12 Deputy Mayor Update 9

13 Manurewa Ward Councillors Update 11

14 Members' Update 13

15 Chairperson's Update 15

16 Auckland Transport update to the Manurewa Local Board - July 2019 17

17 David Nathan Park and Homestead Conservation Plan 2019 23

18 Nathan Homestead Café Lease Agreement 27

19 Classification of portion of Maich Park occupied by the Auckland Teaching Gardens Trust 53

20 Approval for 3 new road names at 194 Mahia Road, Manurewa 59

21 Pathways to Preparedness: A Planning Framework for Recovery 69

22 Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 March 2019 93

23 Manurewa Local Board feedback on Kāinga Ora - Homes and Communities Bill submission 103

24 For Information: Reports referred to the Manurewa Local Board 107

25 Manurewa Local Board Achievements Register 2016-2019 Political Term 109

26 Manurewa Local Board Governance Forward Work Calendar - July 2019 125

27 Manurewa Local Board Workshop Records 131

28 Consideration of Extraordinary Items

1 Welcome

A board member will lead the meeting in a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 20 June 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Debbie Munroe and Christine Sica

Te take mō te pūrongo

Purpose of the report

1. Debbie Munroe and Christine Sica will speak to the board about the trespassing of homeless people in Manurewa and Manukau. They would also like to discuss a suitable location for the Orange Sky van with the board.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Debbie Munroe and Christine Sica for their attendance and presentation.

Attachments

a July 2019, Manurewa Local Board - Item 8.1, Deputation Debbie Munroe and Christine Sica - Supporting Material........................................ 143

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Manurewa Local Board

18 July 2019

Auckland Transport update to the Manurewa Local Board - July 2019

File No.: CP2019/12485

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Manurewa Local Board on transport-related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes an update on the Community Safety Fund.

3. There are also updates on a range of local transport projects and activities.

4. Progress on the board’s LBTCF projects is included in the report. There is $299,802 remaining of the fund to allocate in this term.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the Auckland Transport update to the Manurewa Local Board for July 2019.

Horopaki

Context

5. This report addresses transport-related matters in the local board area and includes information on the status of the LBTCF and LBTCF projects.

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT) Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

7. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

8. AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Regional projects and activities

Community Safety Fund (CSF)

9. The 2018 RLTP allocated $20m for local initiatives in road safety: $5m in FY19/20 and $15m in FY20/21. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

10. The Manurewa Local Board has been allocated $1,015,221 over the two years.

11. Projects may be supplemented with the board’s remaining LBTCF but all CSF funding must be spent, with no carryover possible.

12. The board discussed its proposed projects at its transport workshop on 6 June 2019 and agreed a set of eight projects in total.

13. Assessment of the board’s proposed projects took place with five site visits on 10 June 2019, with the aim of having the assessments and costings available for discussion and prioritisation at the July transport workshop.

14. In addition to the five projects which had site visits on 10 June, a further three projects have been submitted for assessment.

15. Staff will present the findings of investigations to date and seek further direction from the board at its workshop on 11 July. All projects under the CSF are subject to further regional prioritisation by AT.

Local projects and activities

Te Mahia station upgrade

16. AT has completed the majority of works at Te Mahia Station.

17. Improvements include platform drainage improvements; a new station shelter; lighting, a public announcement system, passenger information and CCTV improvements, and perimeter fencing and upgrades to the pedestrian level crossing.

18. Additional signage remains to be installed and AT advises that the Manurewa Town Centre Steering Group could contract its own agency for this project, with the proviso that all signage must adhere to AT’s design standards.

19. Discussions are underway to introduce some service offerings at the site for commuters, such as a coffee cart.

Audits

20. The Decluttering Audit has been completed and was circulated to the Manurewa Town Centre Steering Group for discussion at its June monthly meeting.

21. AT met with the Business Association on 27 June 2019 to discuss the issues raised in this audit, along with Accessibility Audit. The Association has logged the 64 issues with both AT and council for a decision and resolution. When all issues have been issued with case numbers, the Association will document these and pass them to the AT relationship manager who will track their progress through the respective AT departments.

22. The Accessibility Audit has been received from Te Roopu Waiora via Barrier Free NZ and was circulated to the Manurewa Town Centre Steering Group for discussion at its June monthly meeting.

23. AT met with the Business Association on 27 June 2019 to discuss the Audit. The AT relationship manager will determine who has ownership of mobility/accessibility improvements within AT, and agree next steps with the Business Association and the Town Centre Group.

Manurewa Gateway signage

24. The board has approved up to $50,000 for a Gateway signage project for three plinths to be erected around the town centre.

25. The project has been forwarded to AT’s LBTCF Project Management team to appoint a project manager who will then work with AT’s Design Office to prepare draft designs and an installation plan.

Manurewa Wayfinding

26. AT has received a proposal from an agency to undertake a full project investigation which has been forwarded to the Town Centre Steering Group. The Group has decided to postpone further action on this project at present.

Hill Road/Charles Prevost Drive intersection in The Gardens

27. AT is proposing changes to the intersection to improve traffic flow and walking amenities on Hill Road. Currently, this intersection experiences congestion and delays in the eastbound direction during afternoon peaks. There are also opportunities for improving pedestrian provisions in relation to the redevelopment of Elmwood Retirement Village.

28. Consultation closed on 19 April 2019. AT was pleased with the generally positive response to the proposals. After the project team reviewed the public feedback, the project is in the next stage of detailed planning, based on the design that went to consultation, with construction planned for 2020.

Alfriston Rd/Magic Way intersection traffic flow improvements

29. Work is in progress for the next stage of design on proposed traffic flow and safety improvements at this intersection, with the aim of beginning public consultation in August.

Local Board Transport Capital Fund (LBTCF) update

30. The board’s transport capital fund is summarised in the table below. The surplus is lower than reported in June due to non-reporting at that time of some completed projects:

Total Funds Available in current political term (includes 2019/20 FY)	$4,010,293
Te Mahia station upgrade project spend, as at end June 2019 (out of capped contribution of $2,000,000)	$1,661,303
All other completed projects, as at end June 2019	$ 551,556
Agreed contribution to Residential Speed Management (three projects)	$1,366,622
Amount approved for bus shelters at: Stop 2457 – 99 Shifnal Drive: $44,000 Stop 6796 – Wattle Farm Road (opp Ranger Place): $37,000	$ 81,000
Provision for Gateway signage project	$ 50,000
Total committed to date:	$3,790,491
Remaining budget left available to allocate by the end of the current political term):	$ 299,802

31. The board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost)

ID#	Project name and description	Budget and spend to date	Current status
546	Te Mahia station upgrade: · On 16 November 2017, the board considered and endorsed a package of works to be funded by the LBTCF, and approved a maximum allocation of $2 million · On 19 April 2018, the board passed a resolution indicating its wish to include mana whenua signage at the station as part of its $2m package of works · Settlement for the purchase of 286 Great South Road occurred on 29 June 2018. The Manurewa Town Centre Steering Group is looking at options to develop the site	· Capped allocation of $2m · Spend to date: $1,744,000 (vs April reported spend of $1,606,102, due to AT receiving late costs of $138,000)	· Manurewa Town Centre Steering Group representatives and AT staff continue to have ongoing discussions on the station’s current and future requirements · AC owns the land but it is managed by AT · A project for a billboard is being discussed to inform the public about future plans for the site. AT has provided a link to its online design manual to the Business Association. · AT suggests that a local agency be contracted for the work but should also submit their draft designs to AT to ensure they meet AT’s design standards. · A possible next project is installing a bollard at the Gt South Rd entrance to the walkway as this is now wide enough for cars.
639	‘Wordsworth quadrant’ Package 1 · A project to reduce speed and improve pedestrian safety in the quadrant bounded by Browns, Roscommon, Weymouth and Russell Roads · At its business meeting in October 2018, the board approved construction for ‘Package 1’ comprising four solar-powered driver feedback signs on Wordsworth Road and a raised speed table at the zebra crossing on Rowandale Avenue outside Rowandale School.	ROC estimate of $219,328	· Project update presentation to the board on 7 March 2019. · Public consultation extended to 10 May 2019. · The project team will report to the board at the July transport workshop. · Due to a fatality last year, AT proposes prioritising the raising of the pedestrian crossing outside Rowandale School, with work beginning in July 2019. · The school has indicated its support for this and the board has been sent information on the proposal, with feedback requested by 13 June 2019. · Work will begin on the raised crossing in July.
640	‘Wordsworth quadrant’ Package 2: · A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant. · In October 2018, the board requested detailed design on ‘Package 2’ comprising five raised tables/pedestrian crossings at 157 Wordsworth Road and on all legs of the Wordsworth/Rowandale roundabout.	ROC estimate of $647,294	· A project update was presented to the board on 7 March 2019. · Public consultation was extended to 10 May 2019. · The project team will report to the board at the July transport workshop.
641	‘Wordsworth quadrant’ Package 3: · A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant. · In October 2018, the board requested detailed design on ‘Package 3’ being a residential speed management project for the Wordsworth quadrant.	ROC estimate of $500,000	· A project update was presented to the board on 7 March 2019. · Public consultation was extended to 10 May 2019. · The project team will report to the board at the July transport workshop.
643	Bus shelters: · In October 2018, the board requested rough orders of costs for the installation of bus shelters at the following bus stops: 1. Stop 2125 – 123 Weymouth Road: $35,000 2. Stop 2276 – 2 Riverton Drive: $35,000 3. Stop 6796 – Wattle Farm Road (opp Ranger Place): $37,000 4. Stop 2314 – 4 Turnberry Drive: $35,000 5. Stop 2273 – 59 Browns Road: $37,000 6. Stop 2178 – 96 Browns Road: $51,000 7. Stop 2171 – opposite 98 Browns Road: $40,000 8. Stop 6383 – 41 Redoubt Road: $41,000 9. Stop 2457 – 99 Shifnal Drive: $44,000 Total: $355,000	· At its transport workshop, on 4 April 2019, the board priortised stops 9 and 3. Following the board resolution of April 2019, $81,000 has been allocated to erect the two shelters.	· All shelters have shelter pad, shelter and related minor improvements (from $35-41k). Shelters 6 and 9 have more work to remove the road indent, hence the additional costs. If an FEC is sought, this will update the cost. For these shelters, AT’s Assets department recommends installing new cantilever shelters, the design for which is currently going through AT’s approval processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport Consultations

33. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

34. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

35. Consultation documents for the following proposals have been provided to the Manurewa Local Board for its feedback:

Rowandale School pedestrian crossing

· Although the raising of the pedestrian crossing outside Rowandale School has only just been consulted on, AT proposes prioritising this project, with work to begin in July 2019.

· The school has indicated its support for this and the board was also sent information on the proposal.

Traffic Control Committee (TCC) report

36. The June 2019 TCC report has not yet been received and so June decisions affecting the Manurewa Local Board area will be reported in August.

Tauākī whakaaweawe Māori

Māori impact statement

37. The proposed decision of receiving the report has no impacts or opportunities for Māori.

Ngā ritenga ā-pūtea

Financial implications

38. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. No significant risks have been identified.

Ngā koringa ā-muri

Next steps

40. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area. Auckland Transport will provide another update report to the board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Peter Wilson - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 July 2019

David Nathan Park and Homestead Conservation Plan 2019

File No.: CP2019/10202

Te take mō te pūrongo

Purpose of the report

1. To approve the David Nathan Park and Homestead Manurewa Conservation Plan.

Whakarāpopototanga matua

Executive summary

2. David Nathan Park is a locally and regionally significant site showcasing the unique ecological and heritage features of Nathan Homestead, the gardens and native bush areas.

3. The Manurewa Local Board’s long-term vison for this park is to provide a place where communities enjoy a sense of respite and tranquillity in a historic setting, while also offering events and activities that allow the community to recreate and connect.

4. The update of the David Nathan Park and Homestead Manurewa Conservation Plan has been undertaken to guide future improvements at the park while protecting the site’s significant heritage values.

5. The update delivers on a recommendation in the David Nathan Park Reserve Management Plan and provides the Manurewa Local Board with professional heritage advice that will help inform future investment decisions linked to development of the park.

6. Changes requested by the local board have been made to the latest draft version of the plan which is now ready for approval.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the David Nathan Park and Homestead Manurewa Conservation Plan as provided in Attachment A.

Horopaki

Context

7. In March 2018 the Manurewa Local Board (MRLB) approved the David Nathan Park Reserve Management Plan.

8. A key outcome of the management plan set out in Objective 2 is:

To preserve and restore the historical significance of this park.

9. This is supported by policy 2.1 in the management plan, which identifies the need to:

Update the conservation plan to address the whole of the park, recognising the principles of adaptive reuse and the community and ecological values of the park.

10. A draft conservation plan was completed in late 2018 and prepared for review by the local board.

11. A workshop was held with the local board to review the draft plan in February 2019. Several points of clarification were requested by the board and staff were asked to continue to refine and adjust the draft plan working with the parks portfolio lead and prepare the conservation plan for final approval by the board.

12. The changes and refinements requested by the parks portfolio lead have been incorporated in the draft conservation plan in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

13. There are three key park values endorsed by the board and set out in the David Nathan Park Reserve Management Plan March 2018:

- Heritage forms the backbone of the park’s uniqueness and appeal.

- The bush areas have significant ecological values and provide important connections with other remnant bush areas within Manurewa.

- Community values that include a place of recreation, well-being and connection.

14. A key outcome of the 2018 management plan to support the long-term vison of the park was to update the existing conservation plan to address the whole park.

15. The draft conservation plan has now been reviewed and focuses on the following key areas:

- Architecture

- Landscape

- Cultural Heritage.

16. The conservation plan provides policies for conservation and ongoing use of the house and landscape in a way that retains the overall heritage significance of the place. It will be used to inform development of the park, the maintenance and renewal of assets in the park.

17. The conservation plan will be used as the guiding document for creating a concept plan for the park based on and understanding of heritage values of the site. Attachment B provides supporting information to the conservation plan.

18. Staff recommend that the board approve the David Nathan Park and Homestead Conservation Plan 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The David Nathan Park Reserve Management Plan is a statutory document that sets out the vison for the park and the pathway to achieving that vision. A key outcome of the management plan is to review the existing conservation plan to specifically focus on the whole of park.

20. Council departments will use both documents to ensure that future development and renewals reflect the objectives and policies as set out in the management plan and conservation plan. This will ensure the heritage and cultural values of all assets are managed appropriately now and into the future.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The local board has committed to ensuring that David Nathan Park and Homestead is managed and developed appropriately as set out in the approved reserve management plan.

22. The development of the conservation plan is a key objective of the reserve management plan and provides the board with the key guiding document that will assist decisions related to ensuring historical and cultural integrity is maintained within the whole of David Nathan Park.

23. Changes to the draft plan requested by the local board have been integrated into the current draft version as attached.

Tauākī whakaaweawe Māori

Māori impact statement

24. Te Ākitai Waiohua and Ngāti Te Ata are mana whenua who have worked with the local board through the reserve management plan process to shape policies reflected in the plan. Mana whenua are key partners with the board and will continue to be engaged through future management and development decisions related to the park.

Ngā ritenga ā-pūtea

Financial implications

25. The objectives and policies of the reserve management plan have implications for financial benefits and cost. A key outcome of the management plan has been the review and development of a whole of park conservation plan which has been funded by the board.

26. With the conservation plan now being completed, the follow-on objective within the reserve management plan is to create a concept plan for the development of the park.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no specific risks linked to the development of the reserve management plan and the completion of the David Nathan Park and Homestead Conservation Plan. Both documents will assist in reducing ad-hoc development that may otherwise undermine the historic, cultural and ecological values of this very important board asset.

28. Not having an approved plan in place presents a risk that future development will impact negatively on the heritage and ecological values of the site.

Ngā koringa ā-muri

Next steps

29. The next steps by the board will be to consider the funding of a concept plan for the park which would be delivered through the Community Facilities work programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	David Nathan Park and Homestead Manurewa Conservation Plan (Under Separate Cover)
b ⇨	David Nathan Park and Homestead Manurewa Supporting Information (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Greg Lowe - Parks and Places Specialist (Parks Services)

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 July 2019

Nathan Homestead Café Lease Agreement

File No.: CP2019/11114

Te take mō te pūrongo

Purpose of the report

1. To approve the lease for a two-year period from 1 August 2019, for the café at Nathan Homestead.

Whakarāpopototanga matua

Executive summary

2. Nathan Homestead, situated in David Nathan Park, is owned and operated by council.

3. In 2016, the local board adopted the David Nathan Park and Homestead Strategic Business Plan 2016 – 2026 as provided in Attachment A. The plan highlighted the community interest in establishing a ‘high-quality café’ at Nathan Homestead.

4. Renovations in the homestead have improved the functionality of the service and environment of the café, and a new operator has been sought through a robust expression of interest process.

5. The operator has had a successful trial period of six months from January 2019 to June 2019 and has established a customer base, increased services and visitor satisfaction to Nathan Homestead.

6. A lease now needs to be approved to ensure the new operator of ‘Butler’s Pantry’ can continue to operate their café business and services to the community at Nathan Homestead.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the lease for the café at Nathan Homestead to Butler’s Pantry from 1 August 2019 to 31 July 2021 with right for renewal for two years.

Horopaki

Context

7. Nathan Homestead, situated in David Nathan Park, was acquired by the Manurewa Borough Council in 1964. Nathan Homestead was used as a council administration building from 1965 to 1976.

8. In 1978, restoration work was carried out on the building and Nathan Homestead became a community and cultural centre.

9. Nathan Homestead and its ancillary buildings are owned and operated by council and includes the following:

· arts and culture spaces used for pottery, exhibitions, visual arts classes and jewellery making

· community and event space.

· a childcare facility

· general rooms and spaces for hire

· a café

· a performing arts space.

10. Nathan Homestead is identified within Appendix 9 – Schedule of Significant Historic Heritage Places in the Auckland Unitary Plan as a Category A: Significant Historic Heritage Place. The homestead sits within a historic heritage overlay known as a Historic Heritage Extent of Place. Land, buildings and certain vegetation are subject to regulatory controls. This means that certain physical works and modifications to the buildings and surrounding land require resource consent.

11. In 2016 the local board adopted the David Nathan Park and Homestead Strategic Business Plan 2016 – 2026 (MR/2016/40) and the local board invested $570,000 in capital renewals for the homestead to ensure the facility is fit-for-purpose.

12. The vision of the strategic business plan is that David Nathan Park and Homestead is an iconic and treasured community place in Manurewa where people create, celebrate and connect while surrounded by nature and history.

13. The renewals work prioritised returning the café operating area to the original heritage architecture, lifting the ceiling to expose the original corbled ceiling and expanding the potential serviceable areas to include a bookable space on the ground floor for overflow seating.

14. An expression of interest process (EoI) to identify an operator for the cafe began in September 2016 and in late 2017. A preferred candidate, Butler’s Pantry, was selected and a licence was administered in August 2018 as provided in Attachment B.

15. Renewals work of the café and kitchen were completed in late 2018 and a trial period began with Butler’s Pantry, in January 2019.

16. A lease is required for Butler’s Pantry to continue operating the café at Nathan Homestead. The local board is the decision maker for lease approval under the Reserves Act.

Tātaritanga me ngā tohutohu

Analysis and advice

17. Butler’s Pantry was the preferred operator for the café at Nathan Homestead because of their focus on fresh, locally sourced ingredients, ability to support potential programming partnerships, established business success with another café in South Auckland and their connection to the place as residents of Manurewa.

18. Butler’s Pantry has proven to be successful following the new café design and fit out and repurposing of services within Nathan Homestead. Café patronage has increased month on month with positive feedback received from local and regional visitors. The café also provides a catering service, which has increased.

19. The café service is delivering on the agreed outcomes of increased patronage for Nathan Homestead, local interest in the services of the facility and supporting Business Plan priorities including:

· creating an inviting, inclusive and enjoyable place for local people of all ages

· promoting Nathan Homestead as a place for local people and an outstanding destination in south Auckland

· promoting the buildings and grounds as an attractive venue for hire and for community use

· conserving the heritage building and heritage and cultural site features, and start telling the story of the site and its people

· providing a high-quality café experience connected to the gardens and outdoor environment

· operating efficiently, effectively, and in a sustainable manner.

20. Staff recommend approving the lease for the café at Nathan Homestead to Butler’s Pantry from 1 August 2019 to 31 July 2021, with right of renewal for two years.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Council’s legal team has provided advice on the conditions of the lease.

22. The Community Facilities department are responsible for ongoing maintenance and security for the café and kitchen area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. At a workshop on 6 June 2019, the local board discussed the proposed lease and provided feedback.

24. The continuation of the café at Nathan Homestead will provide an opportunity for people in Manurewa to come together and connect in the park and homestead and will support new innovative business opportunities for local people.

25. This will contribute to the local board achieving the following outcomes in the 2017 Local Board plan:

· People in Manurewa are actively connecting everywhere, every day.

· A prosperous local economy supporting local people.

Tauākī whakaaweawe Māori

Māori impact statement

26. Iwi were consulted on the recent Reserve Management Plan for David Nathan Park Reserve, which included a café in the footprint of the Homestead. Feedback received was that iwi support a café in Nathan Homestead.

Ngā ritenga ā-pūtea

Financial implications

27. The community lease is valued at $3,650 per annum plus outgoings.

28. There are additional opportunities to increase revenue through catering and events.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that if the lease is not approved then the café will need to close for operating, which would impact on the visitor numbers and customer experience of Nathan Homestead. Staff recommend approving the lease.

30. There is a risk that the café will not be commercially successful in the future. This was mitigated through a robust EoI process to find an appropriate operator with a proven success of running a café. This was reflected in the six-month trial of the café at Nathan Homestead, which has brought in increasing customer numbers during this time.

Ngā koringa ā-muri

Next steps

31. Staff will administer the lease agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	David Nathan Park Homestead Strategic Business Plan (Under Separate Cover)
b ⇩	Nathan Homestead Cafe Licence	31

Ngā kaihaina

Signatories

Author

Echo Janman - Manager Service Improvement, Community Places

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 July 2019

Classification of portion of Maich Park occupied by the Auckland Teaching Gardens Trust

File No.: CP2019/11984

Te take mō te pūrongo

Purpose of the report

1. To recommend the classification of a portion of Maich Park as local purpose (community gardens) reserve.

Whakarāpopototanga matua

Executive summary

2. The Auckland Teaching Gardens Trust (ATGT) currently occupy a portion of Maich Park and staff propose that a lease is established to formalise the ATGT’s occupancy.

3. The establishment of a lease for the trust at Maich Park requires the classification of Lot 1 DP90151 (highlighted in Attachment A) as local purpose (community gardens) reserve to comply with the Reserves Act 1977.

4. The garden occupies the whole of Lot 1 DP90151 which is the eastern portion of the park and with Lot 1 covering an area of 3035m2.

5. Lot 1 is currently held in fee simple by Auckland Council under the Reserves Act 1977 as unclassified local purpose reserve.

6. Staff have consulted with iwi regarding the intent to classify the relevant portion of the site and have received no objections.

7. Local boards hold delegated authority under the Reserves Act to approve the classification and reclassification of all parks and reserves owned or managed by council. Staff now advise that the Manurewa Local Board approve this classification.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) pursuant to Section 16 (2A) of the Reserves Act approve the classification of Lot 1 DP90151 of Maich Park as local purpose (community gardens) reserve.

Horopaki

Context

8. Maich Park is a small neighbourhood park located at 95R Maich Road. The park is 5856m2 in area, with a small playground at the front and with the garden, covering 3035m2 of the park, located at the back of the site.

9. The ATGT garden at Maich Park has been operational since 2010 and is the only one managed by the trust in the Manurewa Local Board area. ATGT manages an additional five gardens in two other local board areas.

10. ATGT operate gardens:

a) to deliver teaching to ‘grow fruit & vegetable’ programmes for local communities

b) to promote ‘healthy eating’

c) on a rotational basis so that plots are not exclusively used over the long term

d) by applying principles of sustainability.

11. ATGT’s occupancy has not been formalised at any council sites, creating difficulties regarding the management of the gardens for both council and the trust.

12. The formalisation of the trust’s tenure by lease and local board funding agreements will put in more structure and security for the ongoing operation of the garden at Maich Park.

13. The garden is fenced for protection from vandalism, but public access is allowed when the garden is staffed.

14. Before any lease can be granted over Lot 1, the parcel must be classified.

15. As the garden occupies the entire area of Lot 1 surveying was not required.

16. A workshop was held on April 12, 2018 to consult with the local board regarding the granting of a lease for ATGT and discuss the classification of Lot 1 as local purpose (community gardens) reserve.

17. A presentation was also given at the Central-South mana whenua forum on June 27, 2018. No objection to the proposed lease or classification was received from mana whenua.

Tātaritanga me ngā tohutohu

Analysis and advice

18. The approval of the classification will allow a lease to be established providing more structure and security of tenure for ATGT.

19. As well as the social benefits provided by then ATGT gardens articulated in paragraph 10 above, parks specific benefits include:

a) site activation of previously poorly used open space

b) displacing antisocial behavior

c) engaging the local community in the active management of reserve space.

20. The negative impacts on open space include:

a) exclusive occupation of public open space

b) displacement of passive recreation activities and inability to realise multipurpose outcomes

c) poor connections (both physically and aesthetically) between the gardens and wider open space.

21. Some passive recreation opportunities are reduced because of the teaching garden being sited at Maich Park, but these are not considered significant and the social and park benefits are considered to outweigh the negative implications associated with exclusive use.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Community Facilities are supportive of classifying the relevant portion of this park as local purpose (community gardens) reserve.

23. The community lease team are to provide a report to the local board regarding the granting of a lease for the ATGT garden sited at Maich Park once the classification process is complete.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Manurewa Local Board has previously indicated its support for the classification of the park as local purpose (community gardens) reserve to enable the establishment of the lease for the ATGT garden at Maich Park.

Tauākī whakaaweawe Māori

Māori impact statement

25. Section 4 of the Conservation Act 1987 requires consultation with iwi regarding reserve classification changes. Iwi were given 20 working days to provide feedback.

26. Of a total of ten iwi approached, only Ngāti Te Ata responded by asking for more information regarding the historical background of the site and when it came into council ownership. They also outlined the decision-making process for (re)classifications and asked if there was any indigenous flora/fauna or any mana whenua sites of significance in the park.

27. Ngāti Te Ata were provided with the information they sought. There was no indigenous flora/fauna in the reserve nor were there any mana whenua sites of significance. There has been no further response from Ngāti Te Ata.

Ngā ritenga ā-pūtea

Financial implications

28. There are no significant financial implications associated with the classification of this park.

29. Under the intended lease conditions, ATGT will be responsible for maintenance of its lease footprint but with Auckland Council being responsible for the maintenance and renewal of the boundary fence that secures the site as highlighted in red in Attachment A. The sections of boundary fence shared with private property, highlighted in blue in Attachment A, will be managed as per the conditions of the Fencing Act, whereby council is obliged to give a contribution to neighbours who wish to renew or replace their fence.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The risks of having no formal lease agreement in place with ATGT include:

· a lack of clarity about asset ownership and responsibility

· modifications to the site being made on an ad hoc basis

· ATGT having no security of tenure which impacts on their ability to fund raise

· continued breaches of the Reserves Act.

Ngā koringa ā-muri

Next steps

31. Once the classification is complete, a lease agreement for the relevant section of the park will be drafted and presented to the Manurewa Local Board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Area to be classified at Maich Park	57

Ngā kaihaina

Signatories

Author

David Barker - Parks & Places Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 July 2019

Approval for 3 new road names at 194 Mahia Road, Manurewa

File No.: CP2019/12610

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to name one new public road and two private roads, all created by way of a subdivision development at 194 Mahia Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. The applicant, Candor³, has proposed the following names for consideration by the local board:

Table 1: 194 Mahia Road Preferred and Alternative Road Names
	OPTION 1		OPTION 2		OPTION 3
REF	APPLICANT PREFERRED NAME	TYPE	ALTERNATIVE NAME	TYPE	ALTERNATIVE NAME	TYPE
PUBLIC ROAD 1	Matāwhanga	Drive	Tauwhiro	Drive	Paetai	Drive
COAL 1	Tokatoka	Lane	Horse	Lane	Waikure	Lane
COAL 2	Jean Alma	Lane	Kōeaea	Lane	Katatai	Lane

4. Any of the proposed road name options is acceptable for the local board to approve for use in this location. They have all been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana Whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve 4 names for the following new roads at 194 Mahia Road, Manurewa, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60327177, SUB60327179):

i) Public Road 1: (local board to insert chosen name)

ii) COAL 1: (local board to insert chosen name)

iii) COAL 2: (local board to insert chosen name)

Horopaki

Context

5. Resource consent BUN60327177, SUB60327179 was issued December 2018 for the construction of 112 dwellings, as well as one public road and two private roads. Both of the private roads are commonly owned access lots.

6. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COALs require a road name because they serve more than 5 lots.

7. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. The applicant has proposed road names (‘Paetai’ and ‘Waikure’) where LINZ has accepted it for use, but has also noted its similarity to another road name in the Auckland Region. As referenced in the Auckland Council Road Naming Policy and Guidelines, a new road name should not be similar in spelling and in sound of an existing road name. It is therefore recommended that the names ‘Paetai Drive’ and ‘Waikure Lane’ not be approved.

11. The applicant’s proposed names and meanings are set out in the table below:

Table 2: 194 Mahia Road Development Preferred Road Names & Meanings
Road reference	Preferred Name	Meaning (as described by applicant)
PUBLIC ROAD 1	Matāwhanga Drive (Applicant Preferred)	Maori word meaning: (noun) for seaside littoral, foreshore, shore, seashore, coast.
	Tauwhiro Drive (Alternative 1)	Maori word meaning: (verb) to tend, care for. Also meaning: (noun) social worker.
	Paetai Drive (Alternative 2)	Native mudflat plant similar to Mangrove
COAL 1	Tokatoka Lane (Applicant Preferred)	Maori word meaning: (verb) to be rock hard
	Horse Lane (Alternative 1)	This relates to the horse skeleton that was found near the front of the site that was probably in relation to the early farming that went on in the area.
	Waikure Lane (Alternative 2)	(noun) mangrove (Avicennia marina). Native coastal tree
COAL 2	Jean Alma Lane (Applicant Preferred)	Developer’s wife’s grandmother, Jean Alma Scott (nee Adams), grew up on a farm beside the sea at Weymouth around 100 years ago. Jean Alma passed away in 2012. The applicant has provided excerpts (refer to Attachment C) from a family book that was published to celebrate her 90th birthday in 2007.
	Kōeaea Lane (Alternative 1)	Maori word meaning: (noun) young of whitebait. Also meaning: (noun) weaving pattern; Also meaning: (noun) greenbone butterfish, Odax pullus
	Katatai Lane (Alternative 2)	(noun) Banded rail (Gallirallus philippensis assimilis). Bird that lives within the salt marshes

12. The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

13. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

14. ‘Drive’ and ‘Lane’ are acceptable road types, suiting the form and layout of the new roads, as per the Auckland Council Road Naming Guidelines.

15. All relevant local iwi were written to through email and invited to comment. Ngāti Te Ata responded in support of the names, while Ngāi Tai ki Tāmaki responded in support for the Te Reo names only. No responses from any other iwi were received.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The report seeks the local board’s decision. The decision will not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. The decision sought from the Manurewa Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to support Auckland’s Maori identity.

Ngā ritenga ā-pūtea

Financial implications

19. The applicant has responsibility for ensuring that appropriate signage is installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21. Approved road names are notified to Land Information New Zealand and recorded on the New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	63
b ⇩	Location Plan	65
c ⇩	Jean Alma Scott	67

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12474

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster, and is provided in Attachment A.

3. The planning framework set out in the document:

· identifies community values and priorities

· sets a vision for recovery

· focuses on the consequences to be addressed in recovery

· focuses on building capacity and capability and addressing barriers

· identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to Local Board Cluster Meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (provided in Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10. The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

i) Identifying community values and priorities

The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii) Setting the recovery vision

The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

Being well placed means being well-prepared.

iii) Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

iv) Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v) Identifying actions to build momentum

Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under five focus areas: recovery is communicated, recovery is understood, capacity and capability is available, collaboration is supported, and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021, unless delayed by events.

11. Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13. Views from across the council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multiagency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Pathways to Preparedness: A Planning Framework for Recovery	73

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 July 2019

Manurewa Local Board Governance Forward Work Calendar - July 2019

File No.: CP2019/12493

Te take mō te pūrongo

Purpose of the report

1. To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Governance Forward Work Calendar as at 4 July 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide a Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Forward Work Calendar as at 4 July 2018	129

Ngā kaihaina

Signatories

Author	Rohin Patel - Democracy Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Angela Dalton
Deputy Chairperson	Stella Cattle
Members	Joseph Allan
	Sarah Colcord
	Angela Cunningham-Marino
	Rangi McLean
	Ken Penney
	Dave Pizzini

Author	Robert Boswell - Local Board Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura