Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

16 July 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Pursuit of Excellence - Papatoetoe Rugby Under 10 Saints Team 5

8.2 Deputation - Life Education Trust 5

8.3 Deputation - Manukau PIC church - 80 Wyllie Road, Papatoetoe 6

9 Public Forum 6

10 Extraordinary Business 6

11 Governing Body Member Update 9

12 Board Members' Report 11

13 Chairperson's Announcements 13

14 Auckland Transport July 2019 report to the Ōtara-Papatoetoe Local Board 15

15 Allocation of Ōtara-Papatoetoe Local Board Auckland Transport - Community Safety Fund 23

16 Approval for a new private road name at 50-52 Woolfield Road, Papatoetoe 27

17 New road and private way names in the subdivision at 32 & 34 Pah Road, Papatoetoe, by Dealer Direct Wholesale Ltd 35

18 Play Network Gap Analysis 43

19 Community lease renewals and variation - Manukau Performing Arts Incorporated and Ngāti Ōtara Marae Society Incorporated 109

20 Pathways to Preparedness: A Planning Framework for Recovery 115

21 Otara-Papatoetoe Local Board Achievements Report 2017-2019 139

22 Local board resolution responses and information report 167

23 Governance Forward Work Calendar 179

24 Ōtara-Papatoetoe Local Board Workshop Notes 185

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 June 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Pursuit of Excellence - Papatoetoe Rugby Under 10 Saints Team

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Papatoetoe Rugby Under 10 Saints Team for their attendance and presentation.

8.2 Deputation - Life Education Trust

Te take mō te pūrongo / Purpose of the report

Lincoln Jefferson from the Life Education Trust Counties Manukau will be in attendance to present to the board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Lincoln Jefferson from the Life Education Trust for his attendance and presentation.

8.3 Deputation - Manukau PIC church - 80 Wyllie Road, Papatoetoe

Te take mō te pūrongo / Purpose of the report

Mary Autagavaia from the Manukau PIC church will be in attendance to present to the Board on options for developing their Property at 80 Wylie Road, Papatoetoe.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Mary Autagavaia from the Manukau PIC church for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

16 July 2019

Auckland Transport July 2019 report to the Ōtara-Papatoetoe Local Board

File No.: CP2019/12863

Te take mō te pūrongo

Purpose of the report

1. To update the Ōtara-Papatoetoe Local Board about transport related matters in its area including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes information on:

· Milton Path shared path update

· Update on Road Safety programme - Bairds Road

· Update of relocation of short term car parking on Shirley Road, Papatoetoe.

3. This report also provides an update on Local Board Transport Capital Fund (LBTCF) projects.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the report entitled ‘Auckland Transport July 2019 report to the Ōtara-Papatoetoe Local Board’.

Horopaki

Context

4. This report addresses transport related matters in the local board area and includes information on the progress of the LBTCF projects.

5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

6. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council (AC) and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

7. Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

8. The allocation for the Ōtara-Papatoetoe Local Board has also increased, with the updated figures for the remainder of this electoral term reflected in table 1 below.

Table 1: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,815,162
Amount committed to date on projects approved for design and/or construction	$2,528,127
Remaining Budget left	$287,035

9. Table 2 below shows the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Footpath link from Belinda Ave to Rongomai Park footpath	Construct a new footpath link from Belinda Ave to existing footpath on Rongomai Park behind Tangaroa College	Project set up complete, currently in design phase with construction expected to be completed in the 2019 summer construction period.	No	$176,000
Pedestrian Safety upgrades on East Tamaki Road	Upgrades to pedestrian crossing facilities to improve disability access crossing East Tamaki Road	Project is currently being delivered. Expected to be completed in July 2019.	Yes	$100,000
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Plans have been updated and documentation is currently being prepared for procurement later this month. Project is scheduled to start in September 2019 with construction starting in October.	No	$1,025,000
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Delivery by Auckland Council’s Community Facilities department. Design complete. Transpower refused to permit path under lines due to proposed works. The local board resolved at their April 2019 meeting to progress alternate route for footpath to car park at a cost of $80,000. This section will be completed at the same time as the Footpath link from Belinda Ave to Rongomai Park footpath.	No	$80,000
Canopy for Ōtara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Project delivered by Auckland Council’s Community Facilities department. New option for canopy presented to the local board at workshop on 28 May 2019. Ōtara-Papatoetoe Local Board have asked that the option presented is revised as per local board’s brief. Community Facilities will present an updated design in July.	Yes	$262,000
Welcome to Ōtara signage	Place-making signage	At the time of writing of this report, the signage was being installed and activated.	No	$55,000
Footpath upgrade at Ōtara Town Centre	Upgrade of the footpath at the Ōtara Town Centre (along the southern side of town centre including 15-17 Fair Mall)	Design plan prepared. Undergoing consultation with shop owners. Consultation completed and work has been tendered. No bids received. Project will be retendered in the FY19/20 financial year.	No	$203,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	Completed	Yes	$112,000
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	This project is being delivered by Community Facilities. Funding agreement signed by AC. Public consultation to take place prior to design starting.	No	$480,000
Projects from Previous term	N/A	N/A	No	$35,127

Milton Park pathway to linking Papatoetoe North School

10. A 2.5m shared path was completed in June 2019 which was funded through the local boards Transport Capital Fund.

11. Safety issues due to congestion at the school’s other entrances on Graeme Avenue and Milton Road were presented by school representatives to the local board in early 2018.

12. A plan was developed in consultation with the school to open an alternative access through Milton Park, which adjoins the school, by constructing a 2.5m wide footpath/ cycleway to the north of the school.

13. The local board approved funding for delivery of this project in July 2018.

Local projects and activities

Road safety programme - Bairds Road

14. This project is currently underway with construction being undertaken on the northern sections of Bairds Road, specifically at intersections with Wymondley and Hellabys Road.

15. The Otara Road intersection is scheduled to start construction in July as well as the concrete platform outside the bus stop at 64 Bairds road which was requested by the local board during the early consultation phase of this project.

16. The Otara Town Centre section of the project is scheduled to begin in October 2019 which will include a roundabout and pedestrian facilities designed to improve pedestrian safety in the town centre.

Improvements to the Station/ Shirley roads and Gray Avenue intersection

17. The Station/Shirley/Gray Avenue roundabout upgrade is a safety project to improve safety at this intersection which historically had a number of accidents due to the road layout.

18. The proposed improvements include pedestrian and cycling facilities, and a roundabout to make it safer for users entering and exiting Gray Avenue and reduce congestion.

19. The contract has been awarded and construction is scheduled to start in September, with construction in October 2019.

Puhinui Station Interchange

20. A workshop on 25 June was held to update the local board on the progress of the development of Puhinui Station and the wider programme of works – Southwest Gateway Programme.

21. The workshop included updates on the proposed priority lanes, new and upgraded intersections and cycling and walking improvements.

22. Construction is scheduled to start late 2019.

Relocation of short-term parking on Shirley Road for Papatoetoe Station

23. The closure of the level crossing at Papatoetoe Station resulted in the short-term parking that was originally located adjacent the entrance, now being located approximately 190m from the Shirley Road ramp to the station.

24. The local board requested that this short-term parking be relocated closer to the ramp on Shirley Road to improve accessibility for pick and drop off.

25. This has been scheduled for delivery in this financial year – FY 19/20. An update will provided to the local board.

New Community Safety Fund

26. The 2018 Regional Land Transport Plan allocated $20m for local initiatives in road safety: $5m in financial year 2019/2020 and $15m in financial year 2020/2021. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

27. The fund has been named the Community Safety Fund (CSF) and the Otara-Papatoetoe Local Board has been allocated $1,191,174 over the two years, with decisions on projects initially due by 30 June 2019. This has been extended due to the number of projects currently being investigated.

28. Projects may be supplemented with the board’s transport capital fund surplus (if there is one) but all CSF funding must be spent, with no carryover possible.

29. Criteria includes physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards. These hazards expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm.

30. The board workshopped a list of projects and these have now being assessed and costed. A separate report to finalise the list of projects for delivery under the community safety fund is on this agenda.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The impact of information (or decisions) in this report is/are confined to AT and do/does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Advocacy

32. This section provides a regular report about how AT is supporting the Ōtara-Papatoetoe Local Board advocacy initiatives in the Local Board Plan, as outlined in the table below.

Table 3: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	AT is currently in the process of planning for the Airport to Botany project which will better connect Southern and Eastern suburbs of Auckland to the Airport through improved public transport links. Manukau is a key link in that public transport networks, particularly from the East. As part of wider public transport improvements, AT has currently adopted peak-time bus lane along Manukau Wiri Station Road, to improve bus scheduling as part of a wider programme of public transport improvements. AT completed the $50m Manukau Bus Station in early April 2018. The bus station has been successfully operating for nearly a year. The Intercity buses are now operating from the bus station, also improving the station’s ability to serve commuters. Putney Way streetscape upgrades have been completed and are now operating successfully. This links Manukau Mall, Manukau Square, Hayman Park, and the bus and train stations.
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	AT is currently delivering, through the LBTCF, footpath upgrades in Ōtara Town Centre and streetscape upgrades in Hunters Corner, Papatoetoe, which will improve both town centres amenity. AT is in the process of delivering a series of road safety upgrades along Bairds road, including Ōtara Town Centre, significantly impact on pedestrian road safety, through speed reduction and increased pedestrian facilities.
	Redesigning the entrances to Ōtara Library and Ōtara Music and Arts Centre, including the courtyard between the Council buildings in Ōtara Mall.	A new canopy linking the Western car park to the courtyard between the Council buildings in Ōtara Mall is currently being programmed for delivery and funded through the LBTCF.
	Advocate to AT to realign Station Road / Portage Road / Gray Avenue intersection.	AT is in the process of upgrading the Portage Road and Station Road intersection by installing a roundabout to improve vehicle and pedestrian safety at this junction.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Ōtara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the Ōtara-Papatoetoe Local Board Greenways Plan from East Tamaki Road to Lovegrove Crescent in Ōtara via its LBTCF. Footpath links in Rongomai Park are also under development, which links Te Irirangi Drive to Preston Road.

Auckland Transport consultations

Local Board consultations

33. AT provides local boards with the opportunity to comment on transport projects being delivered in the Ōtara-Papatoetoe Local Board area.

34. In the reporting period for June 2019, no projects were put forward for comment by the Ōtara-Papatoetoe Local Board.

Traffic Control Committee resolutions

35. Traffic Control Committee (TCC) decisions within the Ōtara-Papatoetoe local board area are reported on a monthly basis.

36. At the time of writing this report, decisions within the local board area for the period of July 2019 were not available. This information will be provided in the August report to the local board.

Regional Activities

“On Track” with Scott McLaughlin – Young Drivers campaign

37. Road crashes are the leading cause of death for New Zealanders aged 16 to 24 years. Young drivers are more vulnerable to crashes because they are still developing, both physically and mentally, and it takes time and practice to develop safe driving skills. Auckland Transport works with schools and the local community to help reduce deaths and serious injuries.

38. Auckland Transport is coordinating an exclusive Young drivers event in conjunction with Kart Racing Auckland, 4D & Rotary and ATEED. This includes limited places to attend an interactive brunch and Q&A session on Thursday 1st August with current Supercars Champion and AT Road Safety Ambassador, Scott McLaughlin. Entry to the promotion is specifically for our target audience but who must also hold current Learners or Restricted licences.

39. Winners who attend also receive a free signed copy of Scott’s new book “Road to Redemption. A Championship Journey” and there will be an opportunity to win spot prizes including VIP passes to the ITM Auckland Supersprints at Pukekohe in September.

Tauākī whakaaweawe Māori

Māori impact statement

40. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

41. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

43. AT will provide another update report to the board at the next monthly meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Ōtara-Papatoetoe Local Board

16 July 2019

Allocation of Ōtara-Papatoetoe Local Board Auckland Transport - Community Safety Fund

File No.: CP2019/12745

Te take mō te pūrongo

Purpose of the report

1. The purpose of the report is for the Otara-Papatoetoe local board to consider how to allocate its share of the Community Safety Fund of $1,191,174.00 to road safety projects in its area and to decide on a prioritised list of projects to fully utilise the Ōtara-Papatoetoe Local Board area’s allocation of the fund.

Whakarāpopototanga matua

Executive summary

2. The Board has put forward a number of potential projects to be delivered with its Community Safety Fund. These projects are currently being assessed, scoped and an estimated cost developed.

3. The scoped and costed list of projects is scheduled to be discussed in a workshop with the local board on the 16 July 2019 and a prioritised list developed.

4. The prioritised list will then be tabled at this meeting to confirm the local boards decision.

5. Note that in order to maximise the utilisation of the Community Safety Fund any shortfall in funding for the final project to be implemented may need be topped up with the Local Board Transport Captial Fund.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) prioritise the tabled list of projects to utilise the Community Safety Fund allocated to the Ōtara-Papatoetoe Local Board area.

b) maximise the use of the Community Safety Fund by authorising a top-up from the board’s Local Board Transport Capital Fund to meet any shortfall in funding for the final project to be implemented.

Horopaki

Context

6. The 2018 Regional Land Transport Plan allocated $20 million for Financial Year 2019/2020 and Financial Year 2020/2021 for local initiatives in road safety. ($5 million in Financial Year 2019/2020 and $15 million in Financial Year 2020/2021). In order to promote safety at the local community level, the fund is apportioned to each local board area based on a formula that focuses on the numbers of Deaths and Serious Injuries (DSI) in that area.

7. The objective is to accelerate local community-initiated safety projects, around identified high-risk locations and local schools. Local Boards were invited to submit proposals for projects addressing safety issues their communities have identified and also worked with Auckland Transport’s Community Transport Team to identify projects using the new toolbox developed for the Safe School Streets pilot.

8. The Ōtara-Papatoetoe Local Board’s share of the Community Safety Fund is $1,191,174 over the two years.

9. Criteria for the fund includes physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards which expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm. Individual project cost is to be no greater than $1 million. Projects must consist of best practice components, conform to AT standards and comply with New Zealand law.

10. The fund does not cover the following:

· Projects with an unacceptably high maintenance cost.

· Projects that clash with other planned public projects.

· Complex projects that may take greater than 2 years to deliver including but not limited to projects requiring significant engineered structures, complex resource consents and complex traffic modelling.

· Projects containing unconventional or unproven components including new trials or pilot projects.

· Projects or components of projects that have no demonstratable safety benefit unless they are integral with a safety project.

· The Ōtara-Papatoetoe Local Board developed a list of projects from workshops in May and June 2019.

· That list of projects is currently being assessed and costed by AT. If this costing is more than the budget allocated to the particular local board under this funding, then it has the option of using any of it’s available Local Board Transport Capital Fund to top up the project budget.

· The Board is expected to prioritise its list of projects at its 16 July workshop and resolve on this list at its July business meeting on the same day in order to allow time for design and implementation of the projects in the following two years.

· The prioritised list will tabled at the July business meeting.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The projects that were put forward for assessment and costing listed in the table below:

Project Name	Description
27 Claude Avenue	To provide a safe crossing place for pedestrians and cyclists to access Aorere College and to change between bus stops.
198 Preston Road	To provide a safer crossing place where motorists are required to reduce their speed for pedestrians, particularly children at East Tamaki Primary School.
168 St. George Street (intersection with Carruth Road)	To reduce the risk of pedestrians, including children, being struck by cars driving through the roundabout at speed (Holy Cross School).
25 Graeme Avenue	To improve safety for pedestrians and cyclists exiting Papatoetoe North School.
78 Pah Road	Residents have requested measures to reduce speed of motorists and crashes and improve safety in this location.
Ashton Avenue outside Saint John The Evangelist School	Residents have requested that the measures to make a safer pedestrian environment for pedestrians crossing Ashton Avenue.
30 Wallace Road	To provide a safer pedestrian crossing on Wallace road for users crossing from Papatoetoe Library and RSA to the main town square.

12. The results of the assessment and costings will be provided to the local board prior to their workshop on the 16 July for their consideration.

13. The local board is expected to prioritise this list at the July 16 workshop.

14. The prioritised list will then be tabled at the 16 July business meeting with assessment and costings information provided, for the local board to formally confirm their prioritisation decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The impact of information (or decisions) in this report is/are confined to AT and do/does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The projects allocated funding in this report will improve the road safety environment in the communities within the Ōtara-Papatoetoe Local Board area.

Tauākī whakaaweawe Māori

Māori impact statement

17. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

18. The Ōtara-Papatoetoe Local Board area’s allocation of the Community Safety Fund is fully utilised.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

20. Design and construction of approved list of projects.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Ōtara-Papatoetoe Local Board

16 July 2019

Approval for a new private road name at 50-52 Woolfield Road, Papatoetoe

File No.: CP2019/11517

Oi0Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Ōtara-Papatoetoe Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 50-52 Woolfield Road, Papatoetoe

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Stewart Surveying, has proposed the following names for consideration by the Local Board:

· Dewan Lane (Applicant Preferred)

· Prem Lane (Alternative 1)

· Yogesh Lane (Alternative 2)

4. The proposed road names have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana Whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Approve the name (local board to insert approved name) for the new private road created by way of subdivision at 50-52 Woolfield Road, Papatoetoe in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60312535, SUB60312536).

Horopaki

Context

5. Resource consent BUN60312535, SUB60312536 was issued April 2018 to demolish the existing buildings on site and construct nine (9) new residential dwellings and one commonly owned access lot (COAL).

6. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

7. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Dewan Lane

(Applicant preferred)

‘Dewan’ at various points in Islamic and Indian history, designated a powerful government official, minister or ruler.

The Diwan-i-Khas, or Hall of Private Audiences, in the Red Fort of Delhi was the place where the Mughal emperor received courtiers and state guests. It was also known as the Shah Mahal. Dewan is an alternative spelling of Diwan.

The name is proposed to commemorate Dewan Mokham Chand, who was a military general of King Ranjit Singh of the Sikh Empire in 1808. Dewan Mokham Chand is also a forefather of the developer.

The developer commented: “We are proposing Dewan name just to be part of Aotearoa and we come all the way from India to be part of this beautiful country. More importantly New Zealand welcomes all the cultures and beliefs, and we like to be part of it.”

Prem Lane

(alternative 1)

Hindi word meaning: Love.

The developer commented: “Mother is most important person in our life and I believe where we are today is from the efforts of our parents. To spread mother’s love we are proposing her name. This is just small thanks to our mother and whole Aotearoa for accepting us.”

Yogesh Lane

(alternative 2)

Yogesh is an Indian masculine given name. The Sanskrit word yogeśa is a compound of the words yoga and īśa and has the meaning "master of yoga" and has also been used as an epithet of Shiva.

Yogesh is also the name of the developer’s father who is a farmer in India.

The developer commented: “He done too much for us to bring us up to this level and to appreciate his hard work and his love with land as farmer. Since he come to NZ he is playing important role as part of Indian wardens and helping the community on a day to day basis.”

11. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

12. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

13. Road type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

14. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Only Te Ahiwaru – Waiohua responded, commenting that they were not in support of the applicants proposed names. The applicant invited Te Ahiwaru – Waiohua to suggest some names, however no further responses were received.

No responses from other iwi groups were received.

15. Community consultation: The applicant contacted the Indian Association (Manukau), the Director of the Rotary Club of Papatoetoe, and Hunters Town Centre, for comment on the proposed road names. All three groups responded in support for all three names. Woolfield Road residents were also contacted, however no responses were received.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. The review sought from the Ōtara-Papatoetoe Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	31
b ⇩	Attachment B - Location Plan	33

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Ōtara-Papatoetoe Local Board

16 July 2019

New road and private way names in the subdivision at 32 & 34 Pah Road, Papatoetoe, by Dealer Direct Wholesale Ltd

File No.: CP2019/12735

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Otara-Papatoetoe Local Board for road name for a new private way in the subdivision at 32 & 34 Pah Road, Papatoetoe by Dealer Direct Wholesale Ltd.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for the proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant has submitted the following names (these names was put forward by the local iwi) for consideration for the new private road and private way at 32 & 34 Pah Road, Papatoetoe.

· Orona Way or Lane

· Erina Way or Lane

· Kawe Marie Way or Lane

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Approve the new name ‘Orona Way’ for the new private way in the subdivision at 32 & 34 Pah Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. A 11 lot residential of 32 & 34 Pah Road, Papatoetoe was granted on 26 June 2017, referenced 52718 SP12800. Lot 11 will be the private way serving Lots 1 to Lot 9 (inclusive).

Tātaritanga me ngā tohutohu

Analysis and advice

5. Auckland Council’s road naming criteria typically require that road names reflect:

• A historical or ancestral linkage to an area;

• A particular landscape, environment or biodiversity theme or feature; or

• An existing (or introduced) thematic identity in the area.

6. The Applicant has proposed the following names for consideration for the new road at 32 & 34 Pah Road, Papatoetoe

Preference	Proposed New Road Name (Road 2)	Meaning
Preferred Name	Orona Way or Lane	Te Aakitai Settlement – This name was proposed by the local iwi Te Aakitai Waiohua
First Alternative	Erina Way or Lane	Sisters of Te Wirihana Takaanini – This name was also proposed by the local iwi Te Aakitai Waiohua.
Second Alternative	Kawe Marie Way or Lane	Te Aakitai Settlement – This name was also proposed by the local iwi Te Aakitai Waiohua

7. The proposed suffixes of ‘Lane’ and ‘Way’ are deemed acceptable as they accurately describe the characteristics of the roads.

8. The names proposed by the Applicant are names that were proposed by the local iwi, Te Aakitai Waiohua and they are willing to work with the local iwi and submit their proposed names. The proposed names are generally deemed to meet the road naming guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the Council.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community

Tauākī whakaaweawe Māori

Māori impact statement

11. The Applicant has consulted with local iwi, and a response was received from Te Aakitai Waiohua with three names. As the Applicant want to work together with the local iwi, they have submitted the names proposed by the local iwi, Te Akitai Waiohua as the names for the proposed new private way.

Ngā ritenga ā-pūtea

Financial implications

12. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

14. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Locality Plan	39
b ⇩	Attachment B - Scheme Plan	41

Ngā kaihaina

Signatories

Authors

Toa Akoteu - Senior Subdivision Advisor, Resource Consents

Authorisers

David Snowdon - Team Leader Subdivision

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Ōtara-Papatoetoe Local Board

16 July 2019

Play Network Gap Analysis

File No.: CP2019/11024

Te take mō te pūrongo

Purpose of the report

1. To adopt the local board funded Play Network Gap Analysis report.

Whakarāpopototanga matua

Executive summary

2. In FY19 the Ōtara-Papatoetoe Local Board funded preparation of a Play Network Gap Analysis to help prioritise investment in play provision and create a network of play that delivers fun, excitement and challenge for all ages and abilities.

3. The Play Network Gap Analysis identified the local board’s current play provision, geographical network gaps and under-provision for specific age-groups.

4. Findings revealed low provision for youth and pre-school age groups and accessible play provision. Low provision of nature play and imaginative play was also identified.

5. Play Network Analysis findings were discussed at a May workshop and the local board prioritised the following playgrounds for development:

· Kohuora Park - Station Road

· Ōtara Town Centre

· Aorere Park

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) adopt the Play Network Gap Analysis document report.

Horopaki

Context

6. Play is essential for the development and well-being of individuals. Play develops creativity and imagination whilst building physical, cognitive and emotional strength.

7. To better understand the current play network the Ōtara-Papatoetoe Local Board provided $20,000 Locally Driven Initiative (LDI) opex budget to fund the preparation of a Play Network Gap Analysis in FY19.

8. The purpose of the analysis is to help the local board prioritise investment in play provision to develop a diverse network of play for all ages and abilities.

9. The analysis was developed through an assessment of the local board’s current play provision based on a range of inputs including:

· Age group provision

· Play experience provision

· Specialised play experience provision

· Accessibility

· Supporting infrastructure

10. Findings revealed the local board’s forty-one playgrounds provide similar play experiences with an over-reliance on standard modular play equipment.

11. Specifically, the network has low provision for youth, pre-school age groups and accessible play provision. There are also limited play experiences that incorporate nature play and imaginative play.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Play Network Gap Analysis findings were discussed at a workshop in May 2019 where the local board provided feedback and identified the following playgrounds for priority development:

· Kohuora Park - Station Road

· Ōtara Town Centre

· Aorere Park

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Community Facilities will prepare concept plans for the three priority playgrounds as part of the next stage of playground development planning.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The 2017 Ōtara-Papatoetoe Local Board Plan identifies the importance of parks and their associated facilities in helping build a sense of identity and belonging, boosting participation in community activities and promoting healthy lifestyles.

15. The local board provided direction on the scope of the Play Network Gap Analysis project in July 2018. The board provided feedback on the analysis findings at a May 2019 workshop prioritizing three playgrounds for development.

16. To date, no local board funding has been allocated towards concept plan preparation.

Tauākī whakaaweawe Māori

Māori impact statement

17. Developing a network of playgrounds that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision.

18. Mana whenua consultation shall occur as part of the consultation design process.

Ngā ritenga ā-pūtea

Financial implications

19. None of the priority playgrounds identified feature in the adopted Community Facilities three-year renewals programme and to date no funds have been committed to prepare concept plans.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. Adoption of the Play Network Gap Analysis and priority playgrounds will set community expectations that the local board will fund redevelopment of the three priority playgrounds.

21. Preparation of concept plans for Kohuora Park, Ōtara Town Centre and Aorere Park playgrounds presents an opportunity to increase access to play provision for the local community, fill gaps in play provision identified in the Play Network Gap Analysis and deliver on Local Board Plan 2017 outcomes.

Ngā koringa ā-muri

Next steps

22. It is recommended that the local board provides LDI opex for Community Facilities to prepare concept plans for each of the priority playgrounds in FY20.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Play Network Gap Analysis	47

Ngā kaihaina

Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Ōtara-Papatoetoe Local Board

16 July 2019

Community lease renewals and variation - Manukau Performing Arts Incorporated and Ngāti Ōtara Marae Society Incorporated

File No.: CP2019/12711

Te take mō te pūrongo

Purpose of the report

1. To renew the community lease for Manukau Performing Arts Incorporated for the occupation of part of the Allan Brewster Centre, Tavern Lane, Papatoetoe.

2. To renew and vary the community lease for Ngāti Ōtara Marae Society Incorporated for the occupation of part of Ngāti Ōtara Park, 100R Ōtara Road, Ōtara.

Whakarāpopototanga matua

Executive summary

3. Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

4. A process has been undertaken for the two lease renewals that includes:

· a review of the tenants’ performance to ensure that all lease conditions are being met

· a review to determine there is sufficient need for the required use of the premises, or any part of the premises, and that it is not required for any other purpose

· that the organisations hold sufficient funds to meet their financial liabilities and are financially sustainable

· that the services and programmes offered align with the objectives in the Ōtara-Papatoetoe Local Board Plan 2017.

5. Manuaku Performing Arts Incorporated entered into a lease with the former Manukau City Council on 1 November 2007 for the council-owned Allan Brewster Centre building at Stadium Reserve, Tavern Lane, Papatoetoe. The lease term is for 10 years with one 10 year right of renewal. The lease renewal will be effective from 1 November 2017 and reach final expiry on 31 October 2027.

6. Ngāti Ōtara Marae Society Incorporated entered into a lease with the former Manukau City Council in March 1985 for the group-owned buildings on Ngāti Ōtara Park at 100R Ōtara Road, Ōtara. The lease term is for 33 years with one 33 year right of renewal. The lease renewal will be effective from 1 March 2018 and will finally expire on 28 February 2051. Staff recommend that an additional clause be added to the renewal agreement that acknowledges the ownership of the land by the Crown. As such, and in the event of a successful claim under the Treaty of Waitangi Act 1975, the control of the land may be returned to the Crown and used as redress under that Act.

7. Staff are satisfied that both groups meet the standards specified above and recommends the leases be renewed under the existing terms of the agreement for Manukau Performing Arts, and with variations to the existing agreements for Ngāti Ōtara Marae.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the renewal of the community lease to Manukau Performing Arts Incorporated for the land and building at the Allan Brewster Centre, Stadium Reserve, Tavern Lane, Papatoetoe subject to the terms and conditions of the existing lease dated 31 August 2008.

b) approve the renewal of the community lease to Ngāti Ōtara Marae Society Incorporated for the land at Ngāti Ōtara Park, 100R Ōtara Road, Ōtara subject to the terms and conditions of the existing lease dated 25 April 1985, with the addition of the following clause:

i Statutory Administering Body: Where, pursuant to the Classification of the Land, the Landlord has granted this Lease in its capacity as the statutory administering body of the Land, acting on behalf of the Crown, under the Reserves Act 1977, then the Crown reserves the right to resume control and administration of the Land in the event of a successful claim being made for the Land to be used as redress pursuant to the Treaty of Waitangi Act 1975. The contractual rights contained in this Lease will not be affected by any change in ownership of the Land.

Horopaki

Context

Manukau Performing Arts Incorporated

8. Manukau Performing Arts Incorporated first became incorporated as the Papatoetoe Light Opera Club in February 1967. The cub had been operating in Papatoetoe since its inception as the Papatoetoe Music Club in 1954. The first show was performed in the Papatoetoe High School hall in 1960. In 1971 the group moved to Stadium Reserve, initially with two double garages that were lined and fitted out with a kitchen, toilet facilities and wardrobe space. In 1974, an old library hut was added to hold the growing wardrobe.

9. With the construction of the Allan Brewster Recreation and a convention centre in the late 1980s, the theatre club was allocated space in the centre and Spotlight Theatre was born. The first show in the new theatre was in August 1990. In March 1997, the group became the Manukau Performing Arts Incorporated. A major renovation and expansion of the theatre took place in 2009 that included a new foyer, sound and lighting area, changing rooms, a dedicated set building area, a bar, increased storage for props and wardrobe, and an addition to the auditorium to seat an extra 60 people. The group continues to prepare three shows each year and their mission remains (since 1954) “to provide enjoyable, quality, live theatre to the local and wider community”.

10. The current lease at Stadium Reserve, Tavern Lane, Papatoetoe (see Attachment A) is for land described as Part Lot 29 Deposited Plan 7551. The land is held in fee simple by the Auckland Council under the Local Government Act 2002.

Spotlight Theatre, Stadium Reserve, Allan Brewster Centre, Tavern Lane Papatoetoe

Ngāti Ōtara Marae Society Incorporated

11. Ngāti Ōtara Marae Society Incorporated was first incorporated in June 1982; although they have been active in Ōtara since the suburb was established in the 1960s. Land for the marae was set aside on the land now known as Ngāti Ōtara Park. The first stage of the marae was opened in April 1972 following the relocation of an ex-government building from Ōtāhuhu; this building is now the wharekai. The current lease for the marae was signed with Manukau City Council in 1985. A new wharenui and ablution block were built and was opened in February 1991. A kōhanga reo was built in 1993 on the corner of Gilbert and Ōtara roads.

12. Members of the marae have been active in the development of the community of Ōtara from its outset. These include Te Puke Ōtara, Kokiri Te Rahuitanga, Māori Women’s Welfare League branches (Te Rongo Pai and Te Rau Aroha), Māori Wardens (including Turehou, Ōtara and Tongan wardens), Whaiora Marae, Ōtara Health, Ōtara Community Networks, Ōtara Resource Network, Nga Kōhanga Reo, Ōtara Music Arts Centre and the Ōtara Rugby League Football Club (Scorpions).

13. The marae committee is currently part of a joint project with the Scorpions rugby league club and council to build new facilities for both groups. The wharenui and wharekai will move to a new building on the reserve once funding is secured and the building completed. The kōhanga reo will continue to operate from its current location.

14. The current lease at Ngāti Ōtara Reserve, 100R Ōtara Road, Ōtara (see Attachment B) is for land described as Part Lot 162 Deposited Plan 49685 shown "A" on SO 56819 (262 square meters) Part NA41D/932, Part Allotment 520 Manuwera Parish shown "B" on SO 568219 and Part Lot 180 Deposited Plan 49685 shown "C" on SO 56819 (9155 square meters) - No title. The land is held by the Crown through the Department of Conservation as a classified local purpose (marae/community) reserve and vested in Auckland Council, in trust, for that purpose. As Crown land, it may be returned to Crown control and used as redress for any successful claim for the land made under the Treaty of Waitangi Act 1975. The contractual rights in the lease are not be affected by any change in ownership of the land. A clause to this effect will be added to the lease renewal agreement.

Te Kōhanga Reo o Ngāti Ōtara Marae left to right ablution block, wharenui, wharekai,

Ngāti Ōtara Marae, 100R Ōtara Road, Ōtara

Tātaritanga me ngā tohutohu

Analysis and advice

15. The two groups have each submitted a comprehensive lease renewal application, including financial statements.

16. Under the terms of each of the leases, the renewals can be approved if council is satisfied that the groups have not breached any terms, there is sufficient need for the activities undertaken and the property is not required for any other purpose.

17. The groups are not in breach of their leases and the financial accounts reflect that they have sufficient reserves to meet their liabilities and all appear to be well managed.

18. Site visits were undertaken to all three properties in February and March 2019.

19. The Allan Brewster Centre, occupied by Manuaku Performing Arts Incorporated, is well maintained. The group-owned buildings occupied by Ngāti Ōtara Marae Society Incorporated are typical of buildings constructed of that era and consequently, are old and require additional maintenance. However, the buildings are due to be replaced with a purpose-built building as part of the broader Ngāti Ōtara Reserve rebuild project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The proposed lease renewals have been discussed with the parks and places specialist and community empowerment unit, who have no objections to the renewals. There are no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The recommendations within this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

22. The renewals were discussed with the local board at the monthly Mahi Tahi workshop on 26 March 2019.

23. The recommendation supports the Ōtara-Papatoetoe Local Board 2017 Plan outcomes empowered, inclusive and prosperous communities; and parks and facilities that meet people’s needs.

Tauākī whakaaweawe Māori

Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

25. The two lease renewals were presented at the south/central mana whenua forum meeting of 29 May 2019. No objections were raised by the forum members present.

Ngā ritenga ā-pūtea

Financial implications

26. There are no financial implications associated with the renewal of the community leases.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The provision for the renewal of community leases is provided for in the lease agreements granted to the groups.

28. Council has a contractual responsibility to agree to the lease renewal if the conditions stipulated in the leases have been met.

29. Should the renewals not be granted, it will affect the groups’ operations and their ability to undertake their activities and support of the local Papatoetoe and Ōtara communities.

Ngā koringa ā-muri

Next steps

30. Subject to the local board approval of the renewal of these community leases, staff will prepare the renewal and respective variation agreements for each group to sign.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Ōtara-Papatoetoe Local Board

16 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12259

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3. The planning framework set out in the document:

· Identifies community values and priorities

· Sets a vision for recovery

· Focuses on the consequences to be addressed in recovery

· Focuses on building capacity and capability and addressing barriers

· Identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to Local Board Cluster Meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10. The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

i) Identifying community values and priorities

The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii) Setting the recovery vision

The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

Being well placed means being well-prepared.

iii) Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

iv) Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v) Identifying actions to build momentum

Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under 5 focus areas: Recovery is communicated, Recovery is understood, Capacity and Capability is available, Collaboration is supported, and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021 unless delayed by events.

11. Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13. Views from across the Council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multiagency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Pathways to Preparedness: A Planning Framework for Recovery	119

Ngā kaihaina

Signatories

Authors

Wayne Brown - Principal Recovery Advisor

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Authors	Carol McGarry - Democracy Advisor Otara-Papatoetoe
Authorisers

Authors	Albert Scott - Local Board Advisor
Authorisers	Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe