Ōtara-Papatoetoe Local Board

OPEN Minutes

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 16 July 2019 at 5.00pm.

present

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Dawn Trenberth

ABSENT

Donna Lee

Ōtara-Papatoetoe Local Board 16 July 2019

1          Welcome

The Chair Lotu Fuli led the meeting in prayer.

2          Apologies

Resolution number OP/2019/89

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) accept the apology from Member Donna Lee for absence.

CARRIED

3          Declaration of Interest

Member Apulu Reece Autagavaia declared an interest in item 8.3: Deputation - Manukau PIC church - 80 Wyllie Road, Papatoetoe and took no part in the discussion and abstained from voting on this item.

4          Confirmation of Minutes

Resolution number OP/2019/90

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 June 2019, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1

Joanna Barkley nee Fuimaono

The Ōtara -Papatoetoe Local Board acknowledge Ōtara recently lost one of our Community Stalwarts, Joanna Fuimaono. Her service to our Community started with ‘Át Risk’ Youth and she later continued with voluntary advocacy and support in Social Services for her Samoan People.  Because of health reasons she was confined to her bed in 2008 and still continued to work for her people from there; with folders stacked all around her bed so she could access them easily. Māori loved this woman dearly especially because she had the ability to laugh and overcome any barrier put before her.  What we all admired the most was that her commitment to her people was total and now she has gone on a journey back to her home in Samoa, something that was impossible for her to do in life.  Aroha nui our dear Friend.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Pursuit of Excellence - Papatoetoe Rugby Under 10 Saints Team
	This deputation was withdrawn.

8.2	Deputation - Life Education Trust
	Lincoln Jefferson from the Life Education Trust was in attendance to present to the board on the Life Education Trust, Counties Manukau. A powerpoint presentation was given.  A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/91 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a)      thank Lincoln Jefferson from the Life Education Trust Counties Manukau for his attendance and presentation. CARRIED
	Attachments a     16 July 2019, Ōtara-Papatoetoe Local Board: Item 8.2 - Deputation - Life Education Trust - presentation.

8.3	Deputation - Manukau PIC church - 80 Wyllie Road, Papatoetoe
	Tuu’u Mary Autagavaia and Muliaga Savaiinaea from the Manukau PIC church were in attendance to present to the board on the property at 80 Wyllie Road, Papatoetoe. A powerpoint presentation was given.  A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Member Apulu Reece Autagavaia declared an interest in this item and took no part in the discussion and abstained from voting.
	Resolution number OP/2019/92 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a)      thank Tuu’u Mary Autagavaia and Muliaga Savaiinaea from the Manukau PIC church for their attendance and presentation. b)      refer the presentation to Council Officers and request they provide the board with advice on the heritage status of the property at 80 Wyllie Road, Papatoetoe and options for future use, including the constraints and limitations of the current owners. CARRIED
	Member Apulu Reece Autagavaia abstained from voting on this item.
	Attachments a     16 July 2019, Ōtara-Papatoetoe Local Board: Item 8.3 - Deputation - Manukau PIC church - 80 Wyllie Road, Papatoetoe - presentation

9          Public Forum

There was no public forum.

10        Extraordinary Business

10.1	Extraordinary Business - Local Board feedback on the Productivity Commission inquiry into local government funding and financing
	Resolution number OP/2019/93 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a)       agree to consider the Local Board feedback on the Productivity Commission inquiry into local government funding and financing report later on the agenda at item 25.1. CARRIED

11	Governing Body Member Update
	There was no Governing Body Member update.

12	Board Members' Report
	A copy of Deputy Chair Robertson’s and Member Trenberth’s board reports and Member Apulu Reece Autagavaia’s report on the Local Government conference were tabled at the meeting. A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/94 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board; a)      receive the board members’ written and oral reports. b)      receive the reports from Member Dawn Trenberth and Member Apulu Reece Autagavaia on the Local Government New Zealand Conference in Wellington on 7 to 9 July 2019. CARRIED
	Attachments a     16 July 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Deputy Chair Robertson's July report b     16 July 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Member Trenberth's July report c    16 July 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Member Apulu Reece Autagavaia report on the Local Government Conference

13	Chairperson's Announcements
	Resolution number OP/2019/95 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a)      receive the chairperson’s verbal update. CARRIED

14	Auckland Transport July 2019 report to the Ōtara-Papatoetoe Local Board
	Resolution number OP/2019/96 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      receive the report entitled ‘Auckland Transport July 2019 report to the Ōtara-Papatoetoe Local Board’. CARRIED

15	Allocation of Ōtara-Papatoetoe Local Board Auckland Transport - Community Safety Fund
	A copy of the prioritised Community Safety Project proposals was tabled at the meeting. A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/97 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) endorse the five projects prioritised on the tabled list to utilise the Community Safety Fund allocated to the Ōtara-Papatoetoe Local Board area. b) request Auckland Transport to provide further analysis and options for the project item CSFOP1.4: 8 Pah Road, as there are serious concerns for safety at this location;  and  ask that these options address short and medium term actions including for Auckland Transport to prioritise the ‘residential speed management’ programme with regional funding. c) request Auckland Transport to report back to the board early in 2020 on the results of the trial of options to provide safety outside schools for all road users, in particular students and their families, so that CSFOP1.5: Ashton Avenue outside Saint John The Evangelist School, may be addressed. d) maximise the use of the Community Safety Fund by authorising a top-up from the board’s Local Board Transport Capital Fund, if required, to meet any shortfall in funding for the final projects to be implemented; and that any top-up will be drawn based on prior discussion and resolution by the Ōtara-Papatoetoe Local Board. CARRIED
	Attachments a     16 July 2019, Ōtara-Papatoetoe Local Board: Item 15 - Allocation of Ōtara-Papatoetoe Local Board Auckland Transport - Community Safety Fund - prioritised proposals table

16

Approval for a new private road name at 50-52 Woolfield Road, Papatoetoe

Resolution number OP/2019/98 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the name ‘Dewan Lane’ for the new private road created by way of subdivision at 50-52 Woolfield Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60312535, SUB60312536). b)       strongly supports Principle 4 of the Road Naming Policy - “The use of Māori road names is actively encouraged”; and asks that council officers encourage developers/ builders to engage with mana whenua early in the process to avoid delays at the last stage of development. CARRIED

17	New road and private way names in the subdivision at 32 & 34 Pah Road, Papatoetoe, by Dealer Direct Wholesale Ltd
	Resolution number OP/2019/99 MOVED by Member M Gush, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a)      approve the new name ‘Orona Way’ for the new private way in the subdivision at 32 & 34 Pah Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974. CARRIED

18

Play Network Gap Analysis

Resolution number OP/2019/100 MOVED by Member D Trenberth, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board a)      endorse and use the Play Network Gap Analysis document report to inform future decision making and note the following prioritised playgrounds for development subject to budget availability. · Kohuora Park – Station Road · Ōtara Town Centre · Aorere Park. CARRIED

19	Community lease renewals and variation - Manukau Performing Arts Incorporated and Ngāti Ōtara Marae Society Incorporated
	Attachments A and B to this report showing the current lease areas were tabled at the meeting.  A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/101 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the renewal of the community lease to Manukau Performing Arts Incorporated for the land and building at the Allan Brewster Centre, Stadium Reserve, Tavern Lane, Papatoetoe subject to the following terms and conditions of the existing lease dated 31 August 2008: i. Term: Renewal of 10 years ii. Commencement Date: 1 November 2007 iii. Renewal Date: 1 November 2017 iv. Final Expiry Date: 31 October 2027 v. Annual Rent: Ten cents $0.10 vi. Minimum Public Risk Insurance Cover: two million dollars ($2,000,000). b)        defer the renewal of the community lease to Ngāti Ōtara Marae Society Incorporated for the land at Ngāti Ōtara Park, 100R Ōtara Road, Ōtara until the board has had a workshop on this proposal. CARRIED
	Attachments a     16 July 2019, Ōtara-Papatoetoe Local Board: Item 19 - Community lease renewals and variation - Manukau Performing Arts Incorporated and Ngati Ōtara Marae Society Incorporated - Manukau Performing Arts Incorporated current lease b     16 July 2019, Ōtara-Papatoetoe Local Board: Item 19 - Community lease renewals and variation - Manukau Performing Arts Incorporated and Ngati Ōtara Marae Society Incorporated - Ngāti Ōtara Marae Society Incorporated current lease

20

Pathways to Preparedness: A Planning Framework for Recovery

Resolution number OP/2019/102 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)         support the ‘Pathways to Preparedness: A planning framework for recovery’ in principle. b)         recommend the following areas be emphasised in the framework: i. that the framework, plans and practices be culturally responsive to the communities they serve. ii. ensure information is accessible in different languages. iii. use of ethnic media outlets to broadcast information. iv. that marae, churches, mosques, temples and other places of worship must be recognised as emergency hubs and need to be resourced accordingly. CARRIED

21

Otara-Papatoetoe Local Board Achievements Report 2017-2019

Resolution number OP/2019/103 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board a) receive the Ōtara-Papatoetoe Local Board Achievements Report 2017-2019 in attachment A and note that 92% of the local board plan has been achieved or is in progress. b)      thank our Local Board Services staff for their hard work in putting this report together. CARRIED

22	Local board resolution responses and information report
	Resolution number OP/2019/104 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a)      note the Regional Facilities Auckland Third Quarter Report 2018/19. b)      note the feedback to the ‘Review of the Walking Access Act 2008’ as part of Auckland Council’s submission to the Ministry of Primary Industries on the current Act. CARRIED

23	Governance Forward Work Calendar
	Resolution number OP/2019/105 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      note the Governance Forward Work Calendar. CARRIED

24	Ōtara-Papatoetoe Local Board Workshop Notes
	Resolution number OP/2019/106 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a)      note the workshop notes from the workshops held on Tuesday 11 and 25 June and 2 July 2019. CARRIED

25        Consideration of Extraordinary Items

25.1	Extraordinary Business - Local Board feedback on the Productivity Commission inquiry into local government funding and financing
	A report requiring feedback from the local board was tabled at the meeting to be considered under extraordinary business.  The feedback is required by 29 July 2019 to be included and considered in the draft submission which will be discussed at the Finance and Performance Committee 15 August workshop and approved at the 20 August meeting.  A copy of the report and attachments has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/107 MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)     delegate to the Chairperson to provide the Local Board feedback on the Productivity Commission inquiry into local government funding and financing to be formally adopted at the 20 August 2019 business meeting. CARRIED
	Attachments a     16 July 2019, Ōtara-Papatoetoe Local Board: Item 25.1 Extraordinary Business - Local Board feedback on the Productivity Commission inquiry into local government funding and financing - report and attachments

6.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................