Ōrākei Local Board

OPEN MINUTES

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 18 July 2019 at 3.00pm.

present

Deputy Chairman	Carmel Claridge, Presiding
Members	Troy Churton
	Colin Davis, JP
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong, JP

ABSENT

Chairperson

Kit Parkinson

ALSO PRESENT

Governing Body Member

Desley Simpson

Ōrākei Local Board 18 July 2019

1          Welcome

The Deputy Chairman opened the meeting and welcomed those present.

2          Apologies

Resolution number OR/2019/122

MOVED by Member C Davis, seconded by Deputy Chairman C Claridge:

That the Ōrākei Local Board accept the apology from Chairperson K Parkinson for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OR/2019/123

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:

That the minutes of the Ōrākei Local Board meeting held on Thursday, 20 June 2019, be confirmed as true and correct.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Ward Governing Body Member's report
	Ward Governing Body Member, Desley Simpson, was in attendance to address the meeting on the Community Safety Fund decision-making process. This item was not on the agenda as the request was received after the seven clear working days before the date of the meeting notice period (Standing Orders clause 15.1.3).  However, the presiding Chairman considered the matter was urgent because the item relating to the Community Safety Fund is on this meeting agenda and a decision must be made at this meeting, so waived the notice period requirement (Standing Orders clause 15.4 (c)).
	Resolution number OR/2019/124 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: That the Ōrākei Local Board thank Governing Body Member Desley Simpson for her attendance and that her verbal presentation be considered with item 16. CARRIED

9          Public Forum

9.1	Public Forum - Kali Haenga - C3 Christmas Event
	This item was withdrawn.

9.2	Public Forum - Kate Anderson - Citizens Advice Bureau Auckland City
	Michael Krausse and Kate Anderson from the Citizens Advice Bureau Auckland City Inc were in attendance to address the meeting regarding item 14 - 4 Victoria Avenue, Remuera Lessee Relocation.
	Resolution number OR/2019/125 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: That the Ōrākei Local Board thank Michael Krausse and Kate Anderson for their attendance and that their verbal presentation be considered with item 14. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 30 March 2019
	Judy Lawley, Manager, Local Board Engagement was in attendance to speak to this report.
	Resolution number OR/2019/126 MOVED by Deputy Chairman C Claridge, seconded by Member T Churton: That the Ōrākei Local Board receive the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 30 March 2019. CARRIED

12	Adopt the Ōrākei Local Paths (Greenways) Programme Plan
	Hayley Dauben, Parks and Places Specialist was in attendance to speak to this report.
	Resolution number OR/2019/127 MOVED by Deputy Chairman C Claridge, seconded by Member T Millar: That the Ōrākei Local Board: a) adopt the Ōrākei Local Paths (Greenways) Programme Plan 2019. b) agree that Chairperson K Parkinson be delegated authority to make any minor amendments or edits to the Ōrākei Local Paths (Greenways) Programme Plan. CARRIED

13	Ōrākei Open Space Network Plan - Key Moves
	Richard Mann, Principal Policy Analyst was in attendance to speak to this report. A document was tabled in support of this item.  A copy has been placed on the official minutes and is available on the Auckland Council website.
	Resolution number OR/2019/128 MOVED by Deputy Chairman C Claridge, seconded by Member T Churton: That the Ōrākei Local Board: a) approve the following key moves to guide the development of the Ōrākei Local Board Open Space Network Plan: i) protecting and enhancing our/the natural environment ii) recognising our culture and heritage iii) encouraging activation iv) improving connectivity v) retaining and acquiring open space in response to growth. CARRIED
	Attachments a     18 July 2019 - Ōrākei Local Board - Item 13 - Ōrākei Open Space Network Plan - Key Moves, Tabled Document

14	4 Victoria Avenue, Remuera Lessee Relocation
	Nicola Terry, Service and Asset Planning Specialist, and Peter Loud, Senior Advisor were in attendance to speak to this report.
	Resolution number OR/2019/129 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: That the Ōrākei Local Board: a) approve the relocation of the Remuera Citizens Advice Bureau from 4 Victoria Avenue, Remuera to Ōrākei Community Centre. b) approve modifications to Ōrākei Community Centre as shown in Ground Floor Plan – Option 4 dated 16 April 2019, as approved by Citizens Advice Bureau representatives on 18 July 2019, at an estimated cost of up to $215,000, subject to written agreement from Remuera Citizens Advice Bureau confirming its acceptance of the move to Ōrākei Community Centre. c) noting the negotiations between Council staff and the Royal New Zealand Plunket Trust to agree to a lease variation to early terminate the Royal New Zealand Plunket Trust’s current lease at 4 Victoria Ave, Remuera, Auckland, therefore approve the: i) Deed of Variation of Lease for 4 Victoria Avenue, Remuera, Auckland between Auckland Council and Royal New Zealand Plunket Trust to allow for three months’ notice to be given to vacate 4 Victoria Avenue, Remuera. ii) lease to Royal New Zealand Plunket Trust being terminated in accordance with the three months’ notice to vacate in the Deed of Variation of Lease for 4 Victoria Avenue, Remuera, Auckland between Auckland Council and Royal New Zealand Plunket Trust. d) delegate to the Head of Stakeholder and Land Advisory to sign the Deed of Variation of Lease and to also sign and serve the termination notice to terminate the lease to Royal New Zealand Plunket Trust in accordance with the right granted in the Deed of Variation of Lease upon being requested by Panuku Development Auckland Limited. CARRIED

15	Pathways to Preparedness: A Planning Framework for Recovery
	Resolution number OR/2019/130 MOVED by Deputy Chairman C Claridge, seconded by Member T Millar: That the Ōrākei Local Board note the draft Pathways to Preparedness: A Planning Framework for Recovery report pursuant to the Civil Defence Emergency Management Act 2002. CARRIED

16

Auckland Transport July 2019 reports to the Ōrākei Local Board

Bruce Thomas, Elected Member Relationship Manager was in attendance to speak to this report.

MOVED by Deputy Chairman C Claridge, seconded by Member T Millar:

That the Ōrākei Local Board:

a) receive the Auckland Transport July 2019 update report.

b) agree the following prioritised list to utilise the Community Safety Fund allocated to the Ōrākei Local Board area:

Project	Description	Rough Order of Cost
Waiatarua Reserve/Abbotts Way crossing and path	Establish a crossing facility on Abbotts Way and complete a small section of footpath.	$50,000
Mt Carmel School	Establish a safe crossing point on Temple Street and other appropriate safety measures to support students accessing Mt Carmel School through Lucia Glade.	$300,000
Kohimarama School	Change the existing kea crossing on Rawhitiroa Road to a raised zebra and consider the use of colour/texture to highlight the crossing.	$260,000
Roberta Reserve playground crossing	A crossing to be established near the T intersection of Riddell Road and Roberta Avenue. This would service the school/kindergarten/rest home and the reserve area.	$260,000
Ōrākei School	A new crossing is requested as the school has closed its back entrance on Coates Avenue. The desire line for pedestrians has now altered and a new crossing point needs to be established.	$280,000
Churchill Park School	Warning signage and gateway treatment on Riddell Road requested to alert drivers of children entering and exiting from the back entrance of the school.	$50,000
Rangitoto Ave/Ranui Road intersection, Remuera	Concerns over speeding and careless driving in this area. Treatment suggested is splitter islands on the side roads to improve vehicle tracking.	$80,000
Mcfarland/Grand Drive Intersection	Request for speed calming measures on Grand Drive and/or crossing points on Grand Drive and Mcfarland Street.	$300,000
Kepa Road Pedestrian Facility	Request for a crossing point at approximately 110 Kepa Road where the footpath runs out. This needs further investigation of the recommended treatment due to the topography.	$260,000
Combes Road, Remuera	Treatment requested to help prevent careless driving and speeding in this street. Estimate includes chevrons, cats-eyes and roadmarking.	$25,000

c) agree in principle to allocate the remainder of the Board’s Local Board Transport Capital Fund for the 2016-2019 term to cover any shortfall in the Community Safety Fund allocated to the Ōrākei Local Board area to complete delivery of its top six Community Safety Fund projects as follows:

i) Waiatarua Reserve/Abbotts Way crossing and path

ii) Mt Carmel School

iii) Kohimarama School

iv) Roberta Reserve playground crossing

v) Ōrākei School

vi) Churchill Park School.

Resolution number OR/2019/131

MOVED by Member C Davis, seconded by Member T Churton an amendment to clause b):

That the Ōrākei Local Board:

b) agree to the following list, compiled at a recent Board workshop based on the priorities identified by local communities and members' local knowledge and on advice from Auckland Transport safety consultants, as the priority projects for the Community Safety Fund in the Ōrākei Local Board Area.

The amendment was put and declared.

CARRIED

The substantive motion was put.

Resolution number OR/2019/132

That the Ōrākei Local Board:

a) receive the Auckland Transport July 2019 update report.

b) agree to the following list, compiled at a recent Board workshop based on the priorities identified by local communities and members' local knowledge and on advice from Auckland Transport safety consultants, as the priority projects for the Community Safety Fund in the Ōrākei Local Board Area:

Project	Description	Rough Order of Cost
Waiatarua Reserve/Abbotts Way crossing and path	Establish a crossing facility on Abbotts Way and complete a small section of footpath.	$50,000
Mt Carmel School	Establish a safe crossing point on Temple Street and other appropriate safety measures to support students accessing Mt Carmel School through Lucia Glade.	$300,000
Kohimarama School	Change the existing kea crossing on Rawhitiroa Road to a raised zebra and consider the use of colour/texture to highlight the crossing.	$260,000
Roberta Reserve playground crossing	A crossing to be established near the T intersection of Riddell Road and Roberta Avenue. This would service the school/kindergarten/rest home and the reserve area.	$260,000
Ōrākei School	A new crossing is requested as the school has closed its back entrance on Coates Avenue. The desire line for pedestrians has now altered and a new crossing point needs to be established.	$280,000
Churchill Park School	Warning signage and gateway treatment on Riddell Road requested to alert drivers of children entering and exiting from the back entrance of the school.	$50,000
Rangitoto Ave/Ranui Road intersection, Remuera	Concerns over speeding and careless driving in this area. Treatment suggested is splitter islands on the side roads to improve vehicle tracking.	$80,000
Mcfarland/Grand Drive Intersection	Request for speed calming measures on Grand Drive and/or crossing points on Grand Drive and Mcfarland Street.	$300,000
Kepa Road Pedestrian Facility	Request for a crossing point at approximately 110 Kepa Road where the footpath runs out. This needs further investigation of the recommended treatment due to the topography.	$260,000
Combes Road, Remuera	Treatment requested to help prevent careless driving and speeding in this street. Estimate includes chevrons, cats-eyes and roadmarking.	$25,000

c) in principle to allocate the remainder of the Board’s Local Board Transport Capital Fund for the 2016-2019 term to cover any shortfall in the Community Safety Fund allocated to the Ōrākei Local Board area to complete delivery of its top six Community Safety Fund projects as follows:

i) Waiatarua Reserve/Abbotts Way crossing and path

ii) Mt Carmel School

iii) Kohimarama School

iv) Roberta Reserve playground crossing

v) Ōrākei School

vi) Churchill Park School.

CARRIED

17

Devonport-Takapuna Local Board - Notice of Motion - Auckland Transport Delegations to Local Boards

Resolution number OR/2019/133 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: That the Ōrākei Local Board: a) endorse and support the Devonport-Takapuna Local Board’s Notice of Motion and resolutions from its 18 June 2019 business meeting in relation to Auckland Transport delegations to local boards. b) request resolution a) be forwarded to the Devonport-Takapuna Local Board for its information. CARRIED

18	Chairperson's Report
	Resolution number OR/2019/134 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: a)      That the report be received. b)      That the Ōrākei Local Board formally endorse its feedback on the review of the Walking Access Act 2008 (Attachment B of the report). CARRIED

19

Board Member Report - Carmel Claridge

The motion was taken in parts.

Resolution number OR/2019/135

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:

a) That the report be received.

CARRIED

MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle:

b) That the Ōrākei Local Board support Isaac Mercer’s request to Auckland Transport for his appointment to the Mission Bay and St Heliers Safety Improvement working groups as the Amplify Youth Representative for the Ōrākei Local Board area.

A division was called for, voting on which was as follows:

For Deputy Chairman C Claridge

Against Member T Churton Member C Davis Member T Millar Member R Rundle Member D Wong

The motion was declared lost by 1 vote to 5.

MOVED by Deputy Chairman C Claridge, seconded by Member T Millar:

c) That the Ōrākei Local Board request Community Facilities to remove all plastic bag dispensing units from all reserves in the Ōrākei Local Board area.

Resolution number OR/2019/136

MOVED by Member C Davis, seconded by Member T Churton an amendment to clause c):

c) That the Ōrākei Local Board request Community Facilities to report on the removal of all plastic bag dispensing units from all reserves in the Ōrākei Local Board area.

The amendment was put and declared.

CARRIED

The substantive motion was put.

Resolution number OR/2019/137

c) That the Ōrākei Local Board request Community Facilities to report on the removal of all plastic bag dispensing units from all reserves in the Ōrākei Local Board area.

CARRIED

20	Board Member Report - Troy Churton
	The Board’s feedback on the publicly notified plan change: PC 26: Clarifying the relationship between the Special Character Overlay and the underlying zone provisions was tabled.   A copy has been placed on the official minutes and is available on the Auckland Council website.
	Resolution number OR/2019/138 MOVED by Member T Churton, seconded by Deputy Chairman C Claridge: a) That the report be received. b) That the Ōrākei Local Board endorse the feedback on Kāinga Ora – Homes and Communities Bill (Attachment B of the report). c) That the Ōrākei Local Board’s tabled feedback on the publicly notified plan change: PC26: clarifying the relationship between the special character overlay and the underlying zone provisions be noted. d) That the Ōrākei Local Board: i) note that the Processing Planner and the Planning Commission, if used for the proposal at 1-3 Purewa Road, Meadowbank, may be limited in what they can take in to account given the wider stormwater and wastewater issues and other public projects and special circumstances in the Meadowbank area. ii) recommend to the Governing Body that it withdraw delegated decision-making from the Manager Resource Consents Central as to notification for the proposal at 1-3 Purewa Road, Meadowbank, and that the Governing Body makes that notification decision itself after hearing any further advocacy regarding the matter. iii) authorise Member T Churton to speak to this resolution at the appropriate Governing Body committee meeting. e) That the Ōrākei Local Board recommend to the Governing Body that submissions be made to the Minister for the Environment requesting that the Resource Management Act be reviewed to reintroduce greater powers for local councils to impose tree protection controls. CARRIED
	Attachments a     18 July 2019 - Ōrākei Local Board - Item 20 - Board Member Report - Troy Churton, Tabled Document

21

Board Member Report - Colin Davis

Resolution number OR/2019/139 MOVED by Member C Davis, seconded by Member D Wong: a)      That the report be received. b)      That the local reserve Sec 740 Ōrākei Town at Whakatakataka Bay, 5 Ngapipi Road, Ōrākei, be named Whakatakataka Reserve in accordance with the Board’s Parks and Reserves, Parks Features and Parks Facilities Naming Policy and Guidelines, and that signage be erected accordingly. CARRIED

22	Board Member Report – Toni Millar
	Resolution number OR/2019/140 MOVED by Member T Millar, seconded by Member R Rundle: That the report be received. CARRIED

23

Board Member Report – Ros Rundle

Resolution number OR/2019/141 MOVED by Member R Rundle, seconded by Member C Davis: a)      That the report be received. b)      That the Ōrākei Local Board request Auckland Transport to provide via its Road Works and Disruptions Schedule which is published on a weekly basis to include all road works, specifically referring to service contractor work e.g. Vector, Chorus, Gas works, Watercare etc. CARRIED

24	Board Member Report – David Wong
	Resolution number OR/2019/142 MOVED by Member D Wong, seconded by Member T Churton: a)      That the report is received. b)      That the Ōrākei Local Board note the feedback provided to Council planners on the following developments: i)       18 Allum Street ii)      14 Keith Avenue iii)     Kohimarama Yacht Club – boat storage and ramp. CARRIED

25	Governance Forward Work Calendar
	Resolution number OR/2019/143 MOVED by Deputy Chairman C Claridge, seconded by Member T Millar: That the Ōrākei Local Board note the draft governance forward work calendar as at July 2019. CARRIED

26	Ōrākei Local Board Workshop Proceedings
	Resolution number OR/2019/144 MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle: That the Ōrākei Local Board records for the workshops held on 6, 13 and 27 June 2019 be noted. CARRIED

27	Resolutions Pending Action
	Resolution number OR/2019/145 MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle: That the Ōrākei Local Board resolutions pending action report be noted. CARRIED

28        Consideration of Extraordinary Items

There were no extraordinary items.

4.18 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................