Agenda of Puketāpapa Local Board

Puketāpapa Local Board

18 July 2019

Auckland Transport July 2019

File No.: CP2019/12188

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Puketāpapa Local Board (the Board) on transport-related matters in its area, an update on its local board transport capital fund (LBTCF) and relevant consultations and the decisions of Auckland Transport’s (AT) Traffic Control Committee that affect the Board area.

Whakarāpopototanga matua

Executive summary

2. The outcome of the tender process for Mt Roskill Streetscape upgrade is discussed in the report.

3. Information is given on the progress on the Board’s funded local board capital fund projects (LBTCF). The Board has allocated all of its LBTCF for this electoral term. If any savings are made on projects, they will be credited back to the fund.

4. Progress on the Community Safety Fund (CSF) allocation is noted.

5. The report provides an update to the Board on significant Auckland Transport (AT) projects in the Board area.

6. Relevant consultations and decisions of AT’s transport control committee are noted, as they affect the Puketāpapa Local Board area.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport July 2019 report.

Horopaki

Context

7. This report addresses transport related matters in the local board area.

8. AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

9. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Mt Roskill Streetscape Upgrade

10. AT is very pleased to advise that it has received three competitively priced tenders for the Mt Roskill streetscape upgrade project. The contract has just been awarded and based on the successful tenderer’s programme, the works will be completed by mid-November 2019.

11. Various upgrade work has been planned in the village over the past years, with all projects having to be delayed or reconfigured due to changing expectations around the Dominion Road light rail project.

12. To provide some much-needed enhancements, Puketāpapa Local Board re-allocated the budget to provide short-term improvements to be delivered in tandem with a footpath renewal planned by AT.

13. To accommodate passengers on the very busy Dominion Road bus route, AT introduced double decker buses at the end of 2018. The introduction of double deckers required some changes to the road layout in the Mt Roskill Village area.

14. AT regrets that the streetscape enhancements could not be implemented at the same time as the recent changes to accommodate double decker buses, as originally expected. However the planned and designed streetscape improvements were more extensive and complex in nature than at first thought.

15. The delay has given an opportunity to obtain a more competitive price from the busy construction industry and time to consider a better construction programme and methodology to minimise disruptions to the local businesses and communities.

16. AT will engage with the local business owners to ensure that they are fully aware of the work when it takes place and any disruption is kept to a minimum.

Update on Puketāpapa Local Board Transport Capital Funded Projects

17. The table below reflects the status of projects which have been supported by resolution and are progressing using the LBTCF.

Project	Description	Status	Projected Cost
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	This project is expected to be completed in May/June 2019. Noton Road to Arundel Street lighting will be operational once the pathway work is completed.	$350,000
Greenway Cycling Project – Route D (modified)	This route includes shared paths on Frost Road and then a combination of traffic calming measures, signs, markings along Britton and Dornwell Roads, shared paths through the laneways and then traffic calming on Hayr Road and Haughey Avenue through to, but not across Hillsborough Rd.	Material for public consultation has been prepared and public consultation has begun.	$600,000 (allocated)
Hillsborough Road Crossing (1)	The installation of a pedestrian refuge on Hillsborough Road, vicinity of Haughey Street/Delargey Avenue. This will support the greenway cycle route by aiding access to Monte Cecilia Park.	Resolved March 2019, project being set up. Funding stream now confirmed.	$90,000
Hillsborough Road (2) Signalised Pedestrian Crossing	The installation of a signalised crossing of Hillsborough Road in the vicinity of Goodall Street. Residents have reported that Hillsborough Road can be very difficult to cross as there is a considerable distance between pedestrian faciltiies.	Resolved March 2019, project being set up. Funding stream now confirmed.	$338,000
Dominion Road Bus stop 8345	Improvements at bus stop 8345 on Dominion Road, including extending the hard surface and area and the provision of a new seat.	Concrete pour is completed. New seat will be fitted as soon as it arrives in stock.	$14,400
Mt Roskill Village Upgrade	The Board approved a draft streetscape design on 16 August 2018. Some changes arose from Auckland Transport internal feedback, an independent road safety audit and a hui. Key design themes are retained. The aim is to create an improved environment for pedestrians, bus passengers, shoppers and the business community at Mt Roskill village. High-quality footpaths, seating and landscaping are proposed within the road corridor.	The tender has been awarded and the project is expected to be completed by mid-November 2019.	$244,787

Progress being made on significant investigations and projects in the Board area

Project	Details	Status
Safer Communities 2018-21	This programme focuses on walking improvements in the Mount Roskill community. It aims to create safer walking environments for local people to get to and from key destinations such as schools, public transport hubs, shops, community centres and more, on foot.	The proposals for Frost Road and Carr Road were discussed following the analysis of the consultation. The outcome of the consultation will be shared with the community once funding details are confirmed. Progress on Mt Albert Road/Hayr Rd area is on-going with discussions being held with Three Kings Plaza.
Dominion Road Double Decker Route	Changes are being made to the bus stops in the village area to accommodate double decker buses.	Line marking and signage is now completed. The LED luminaires and the new bus shelter will be installed as soon as they arrive. This is expected to be July.
Carlton Street	AT has reviewed the safety audit completed by consultants and provided responses to the matters raised at the May 2018 public meeting. AT has designed bus-friendly infrastructure designs that will ensure all vehicles travel slowly on Carlton Street.	The consultation results and report has now been sent out to submitters. Changes to Carlton Street are expected to take place later in 2019 to allow the 68 bus route to use the road.
Mt Eden Road Buslane Upgrade	Tender documents have been finalised and approval from the Traffic Control Committee has been obtained. The work in the Puketāpapa Board area between Mt Albert Road and Landscape Road is on hold. Mt Eden Road reseal in the same area will be confined to the traffic lanes and flush median.	The work in the Puketāpapa Local Board area is on hold. Reasons for this were discussed with the Board in March 2019.
Duke Street Traffic Calming	Speed calming devices will be constructed on Duke Street similar in design to the existing devices.	The project is almost complete. The location of the last hump is being finalised so it avoids a new driveway.
May Road pedestrian crossings	AT is developing a design for two new signalised crossings on May Road, in the vicinity of Glynn Street and Roma Road. A pedestrian refuge is proposed close to Denny Avenue.	Board and public consultation was completed in May 2019.

New Community Safety Fund

18. The 2018 Regional Land Transport Plan allocated $20m for local initiatives in road safety: $5m in financial year 2019/2020 and $15m in financial year 2020/2021. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

19. The fund has been named the Community Safety Fund (CSF) and Puketāpapa Local Board has been allocated $604,664 over the two years, with decisions on projects due by 30 June 2019.

20. The Board developed a list of projects which AT assessed and costed. These projects put into a priority order during a workshop in June and confirmed at the June 2019 business meeting.

21. The Board came up with more projects than it could fund through its community safety fund. Any savings that AT makes during the development of the funded local board capital fund projects will be credited back to the Board’s account and therefore available to re-allocate to any prioritised but unfunded projects.

22. The prioritised list is itemised below. The first two projects are now able to be constructed out out of the local board transport capital fund.

Location	Description	Funding Stream
65 Hillsborough Road	Pedestrian refuge	LBTCF
244 Hillsborough Road	Signalised crossing	LBTCF
383 Hillsborough Road	Signalised crossing	CSF
639 Richardson Road	Safety improvements to the existing crossing	CSF
Pah Road Crossing Awareness	Signage and road marking to highlight existing crossin	CSF
Wesley Primary School	Replace existing kea crossing on Potter Avenue with a raised table.	CSF
40 Stoddard Road	Improvements to the existing crossing	CSF
Melrose Rd Shops	Pedestrian Refuge	CSF
Hillsborough Rd/Mt Eden Rd Crossing	Safety Improvements for pedestrians at this busy intersection	CSF
Arundel Street/Rogan St	Safety improvements which may include a roundabout	CSF

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Infrastructure and Heritage Meeting – June 2019

24. A cluster meeting was held with the Board in June 2019. This provided an opportunity for the Board to prioritise is community safety projects.

25. AT’s team working with the Hobsonville Land Company (HLC) also discussed the re-development taking place in the Roskill area and how AT works with HLC to deliver the best possible outcomes.

Auckland Transport Consultations

26. AT provides the Puketāpapa Local Board with the opportunity to comment on transport projects being delivered in their area. The only consultation in this period was on the Board’s Greenway D project.

27. Copies of the brochure have been dropped into the local board office.

Traffic Control Committee resolutions

28. The report on the June decisions of AT’s Traffic Control Committee were not available at the time of writing so will be included in the report to the Board next month.

Tauākī whakaaweawe Māori

Māori impact statement

29. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

30. There are no financial implications that result from receiving this report.

Local Board Transport Capital Fund Summary

Puketāpapa Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,702,161
Amount committed to date on projects approved for design and/or construction	$2,702,161
Remaining Budget left	$0

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

32. At will provide a further update report next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Lorna Stewart - Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Member Unit

Trina Thompson - Relationship Manager

Puketāpapa Local Board

18 July 2019

New community lease to Lynfield Tennis Club Incorporated, Oriana Reserve, 18 The Avenue, Lynfield

File No.: CP2019/12500

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Lynfield Tennis Club Incorporated located on part of Oriana Reserve, 18 The Avenue, Lynfield.

Whakarāpopototanga matua

Executive summary

2. Lynfield Tennis Club Incorporated has a community lease with Auckland City Council commencing 1 January 2009 for five years to 31 December 2013. The lease has two further renewal terms of five years each. The lease finally expires 31 December 2023.

3. The property at 18 The Avenue, Lynfield is described as being located on Part DP 1467 and Part DP 2251, 7.4690 ha – NA14C/1115 (Part-Cancelled) and held in fee simple by the Auckland Council under the Local Government Act 2002.

4. Prior to any lease being granted, iwi engagement will be required in terms of section 4 of the Conservation Act 1987, together with the proposed community lease being publicly notified under Section 138 of the Local Government Act 2002.

5. Current rent is $250 plus GST per annum. The building and improvements are owned by the tennis club and the lease footprint is for the building and six tennis courts.

6. Auckland Council granted formal land owner approval to the tennis club on 27 June 2018 and 4 April 2019 to undertake repairs to extend its existing building, repair cladding and replace an old garage.

7. The current deed of lease signed and dated 1 March 2010 does not provide long term tenure to the tennis club and will expire in four years. The tennis club wish to apply for funding for the above works and wishes to surrender its current lease and enter into a new community lease for a longer term to satisfy funding requirements.

8. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own building have an automatic right to apply for a new community lease at the end of their occupancy term.

9. This report recommends Puketāpapa Local Board approve the surrender of the current lease and grant a new community lease to the tennis club for a term of ten years commencing 18 July 2019 with one ten year right of renewal as specified in the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) approves the surrender of the current Deed of Lease dated 1 March 2010 to Lynfield Tennis Club Incorporated effective upon the date of entering into a new community lease.

b) grant a new community lease to Lynfield Tennis Club Incorporated for 3,880 m² (more or less) on part of Oriana Reserve, 18 The Avenue, Lynfield, described as Part DP 1467 and Part DP 2251 (Attachment A), subject to iwi engagement and one months’ public notification, and with no objections, on the following terms and conditions:-

i) term: ten years commencing 18 July 2019 with one ten year right of renewal;

ii) rent: $1.00 plus GST per annum if requested;

iii) the Lynfield Tennis Club Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B);

iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki

Context

10. This report considers the new community lease to the tennis club located on Oriana Reserve, 18 The Avenue, Lynfield.

11. The Puketāpapa Local Board is the allocated authority relating to local, recreation, sport and community facilities including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Oriana Reserve

12. The property at 18 The Avenue, Lynfield is described as being located on Part DP 1467 and Part DP 2251, 7.4690 ha – NA14C/1115 (Part-Cancelled) and held in fee simple by the Auckland Council under the Local Government Act 2002.

13. Prior to any lease being granted, iwi engagement will be required in terms of section 4 of the Conservation Act 1987, together with the proposed community lease being publicly notified under Section 138 of the Local Government Act 2002.

Lynfield Tennis Club Incorporated

14. The tennis club has submitted a comprehensive application in support of a new community lease.

15. The tennis club is affiliated to Tennis Auckland and has been incorporated under the Incorporated Societies Act 1908 since 1 October 1975. Its objectives are:

· to promote, encourage and advance the game of tennis

· to provide, control and maintain suitable grounds and premises for this purpose

· to protect the interest of club members.

16. Fifteen full-time volunteers contribute 300 hours per week of support to club activities to ensure the facility meets community needs. Current membership is 126 and estimated numbers for each group are outlined below:

Children 0-4	0
Children 5-13	53
Youth 14-21	22
Adults	51+
Total Membership	126

17. The facility is available to its members seven days per week with 24-hour access to the courts via an access card. Coaching is provided to members during the tennis season.

18. Non-members have the ability to hire the courts or participate on a casual basis. Other clubs utilise the courts most weekends of the tennis season for interclub games and there are 10-15 hirers utilising the site.

19. A site visit undertaken on 10 December 2018 ascertained the leased area to be in a neat and tidy condition.

20. Land owner approval has been granted to the tennis club to address leaky building issues which are;

· re-cladding of the roof, the area around the proposed veranda extension and the area near the existing ramp;

· undertake repairs to and extension of the existing building;

· replacement of an existing old garage.

21. There will be minimal impact on the reserve and the users of the tennis club. The club has identified its intent to address these issues and will commit to these matters as a staged process when funding becomes available.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Staff obtained input from Parks, Sports and Recreation, Community Development and Operational Management and Maintenance staff in preparing this report.

23. Staff suggested that subject to membership numbers at the tennis club the new community lease should have the flexibility to allow other tennis clubs to use the courts.

24. While the Auckland Regional Tennis Facility Strategy stipulates that 45 members per court is considered the minimum level to ensure a sustainable club, utilisation of the courts at Oriana Reserve are also activated through:

· non-members hiring the courts or participating on a casual basis;

· other tennis clubs utilising the facilities most weekends of the tennis season for interclub games (junior and senior);

· private hirers using the facility.

25. No other concerns were raised regarding a new community lease to the tennis club.

26. The new community lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The Puketāpapa Local Board is the allocated authority to approve the granting of a new community lease.

28. The Puketāpapa Local Board expressed support for a new community lease at a workshop held 2 May 2019 and 6 June 2019.

29. The recommendations within this report support the Puketāpapa Local Board 2017 plan outcome of:

· Connected community with a sense of belonging;

· Improved wellbeing and safety.

Tauākī whakaaweawe Māori

Māori impact statement

30. Engagement was undertaken on 2 May 2019 with mana whenua who have a key interest in the site located on Oriana Reserve.

31. Engagement involved detailed written information on the proposed new community lease. No objections were raised by the iwi representatives who responded.

32. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

Ngā ritenga ā-pūtea

Financial implications

33. Provided there are no objections, the cost implications for Auckland Council for the public notification of the lease will be an initial cost estimated at $750.00. This cost is met from the Community Facilities budget.

34. If the Puketāpapa Local Board adopts the recommendation for the new lease at a rental of $1 per annum there will be a $249 per annum reduction in the revenue accruing to the boards account. While this shows in the local boards budget it is for accounting purposes only and does not affect the funds available to apply to activities and projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. If a new community lease is not granted this will not allow the tennis club to:

· provide recreational activities to the local and wider communities it supports;

· apply for funding to undertaken repairs to extend its existing building, repair cladding and replace the existing garage.

Ngā koringa ā-muri

Next steps

36. Subject to the Puketāpapa Local Board grant of a new community lease and there being no objections received following the public notification, council staff will work with key representatives of the tennis club to finalise the lease documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A	19
b ⇩	Attachment B	21

Ngā kaihaina

Signatories

Author

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Relationship Manager

Puketāpapa Local Board

18 July 2019

Puketāpapa Local Board Strategic Relationships Grant 2019/2020

File No.: CP2019/12186

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of funding for the Strategic Relationships Grant 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Puketāpapa Local Board provides an annual Strategic Relationships Grant to build community capacity and support community organisations to deliver on the local board’s priorities and outcomes.

3. The total budget to allocate through the Strategic Relationships Grant 2019/2020 is $120,000.

4. Applications for 2019/2020 opened on 18 February 2019 and closed on 12 April 2019. Twenty applications were received requesting a total of $372,952.30.

5. The applications were presented to the local board at a workshop on 9 May 2019 and on 23 May 2019.

6. Staff recommend allocating $120,000 across 11 applicants.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) approve the following Strategic Relationships Grant 2019/2020 funding allocations:

Applicant number	Applicant	Recommended grant type	Recommended allocation
PKTSRG 1920-03	English Language Partners	Multi-year (three years)	$10,000
PKTSRG 1920-07	Migrants Action Trust	Multi-year (three years)	$10,000
PKTSRG 1920-20	The UMMA Trust	Multi-year (three years)	$10,000
PKTSRG 1920-05	Te Karanga Trust	Multi-year (three years)	$12,500
PKTSRG 1920-04	Earth Action Trust	Multi-year (three years)	$12,500
PKTSRG 1920-06	Belong Aotearoa (Auckland Regional Migrant Services)	One-off	$10,000
PKTSRG 1920-18	Bhartiya Samaj	One-off	$10,000
PKTSRG 1920-16	Tread Lightly	One-off	$10,000
PKTSRG 1920-21	Roskill Together	One-off	$10,000
PKTSRG 1920-12	NZ Ethnic Women’s Trust	One-off	$12,500
PKTSRG 1920-08	Te Whangai Trust	One-off	$12,500
Total			$120,000

b) decline the following Strategic Relationships Grant 2019/2020 funding applicants:

Applicant number	Applicant	Funding type	Recommended amount
PKTSRG 1920-02	Auckland Basketball Services Ltd.	Multi-year funding	$0
PKTSRG 1920-09	YMCA North	Multi-year funding	$0
PKTSRG 1920-11	WIZKIDS Learning Ltd.	One-off funding	$0
PKTSRG 1920-13	Communicare CMA (AK) Inc.	One-off funding	$0
PKTSRG 1920-17	Dress for Success Auckland	One-off funding	$0
PKTSRG 1920-19	Earth Action Trust	One-off funding	$0
PKTSRG 192022	The Mika Haka Foundation	Multi-year funding	$0
PKTSRG 1920-23	WIZKIDS Learning Ltd.	Multi-year funding	$0
PKTSRG 1920-24	YMCA North	One-off funding	$0
Total			$0

Horopaki

Context

7. The Puketāpapa Local Board Strategic Relationships Grants scheme is one of four local grants programmes provided by the local board to fund community groups to deliver on local board priorities and outcomes.

8. All applications are assessed against their alignment with five key criteria in the terms of reference (Attachment A) and each application is given a score out of 15.

9. The terms of reference for the Strategic Relationships Grant were reviewed in 2018 and a new option was introduced where applicants can apply for either one-off funding and/or multi-year funding of up to three years.

10. Applications for 2019/2020 opened on 18 February 2019 and closed on 12 April 2019. Twenty applications, submitted by 17 community organisations, were received requesting a total of $372,952.30 (Attachment B).

11. The applications were presented to the local board at a workshop on 9 May 2019 and on 23 May 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the Puketāpapa Strategic Relationships Grant is to build relationships with community groups that are delivering projects and activities which align with the outcomes identified in the local board plan.

13. The applicants are assessed on the strength of their current strategic relationship with the local board and allocated to one of the following relationship categories:

· Maintaining relationship – the local board had made previous investments into the groups

· Strong relationship – the local board is keen to invest more into building group capacity

· Some relationship – the groups have received funding through other local board grants

· No relationship – the local board encourages these groups to apply through other local board grants before applying for the Strategic Relationships Grant.

14. Eleven applications show high alignment to the grants criteria and local board priority outcomes. Seven of these applications are in the ‘maintaining relationships’ category, and four in the ‘strong relationships’ category.

15. Twelve of the applications are requesting multi-year funding and eight for one-off funding, which includes three applications for both.

16. The following applicants applied for multi-year funding, which staff recommend for approval because a significant need for their services has been identified in the community:

· English Language Partners

· Migrants Action Trust

· The UMMA Trust

· Te Karanga Trust

· Earth Action Trust.

17. The five recipients recommended for three-year multi-year funding make up a total of $55,000, which will be committed out of the total budget in 2020/2021 and 2021/2022.

18. The following applicants applied for multi-year funding, however, staff recommend approving a one-off grant because they are regional organisations that qualify for regional funds and are likely to have more available resources than smaller groups:

· Belong Aotearoa

· Te Whangai Trust

· Bhartiya Samaj.

19. The following applicants applied for one-off funding, which staff recommend for approval to build their capacity:

· Tread Lightly

· Roskill Together

· NZ Ethnic Women’s Trust.

20. Funding these organisations will enable the local board to strengthen its strategic relationships with more groups and provide a wider spread of themes and activities across the local board area. The grants will support the recipient organisations to maximise their impact in the community.

21. Table 1 shows a summary of the applications recommended to be approved for funding.

Table 1: Summary of applications recommended to be approved for funding

Applicant	Requested funding type	What the grant is used for	Relationship with the local board	Requested amount	Recommended amount
English Language Partners	Multi-year	Teaching English to refugees and migrants	Maintaining relationship	$17,627.60	$10,000
Auckland Regional Migrant Services	Multi-year	Outreach work and improving internal systems	Maintaining relationship	$20,000	$10,000
Migrants Action Trust	Multi-year	Driving school coordinator	Maintaining relationship	$20,000	$10,000
Tread Lightly	One-off funding	Environment educational programmes for schools	Maintain relationship	$18,704.70	$10,000
Bhartiya Samaj	Multi-year funding	Resources for social services programmes	Maintaining relationship	$20,000	$10,000
The UMMA Trust	Multi-year funding	Refugee Muslim women’s settlement	Maintaining relationship	$20,000	$10,000
Roskill Together	One-off funding	Resources for children, seniors and Nga Herenga Waka	Maintaining relationship	$12,000	$10,000
Earth Action Trust	Multi-year funding	Operations and programmes	Strong relationship	$20,000	$12,500
Te Karanga Trust	Multi-year funding	Professional development for staff and youth leaders	Strong relationship	$20,000	$12,500
Te Whangai Trust	Multi-year funding	Support recovery from alcohol and drug addiction	Strong relationship	$20,000	$12,500
NZ Ethnic Women’s Trust	Multi-year funding	Wellbeing for vulnerable migrants and refugee women	Maintaining relationship	$19,760	$12,500
Total				$208,092.30	$120,000

22. Table 2 shows a summary of the applications received that are recommended to be declined because they show low alignment to the grants criteria and local board priority outcomes or have a low to medium existing relationship with the local board.

Table 2: Summary of applications recommended to be declined

Applicant	Requested funding type	What the grant is used for	Relationship with the local board	Requested amount	Recommended amount
Auckland Basketball Services Ltd.	Multi-year funding	Basketball coaching, development and tournaments	No relationship	$20,000	$0
YMCA North	Multi-year funding	Programme Coordinator for youth activities	Some relationship	$20,000	$0
WIZKIDS Learning Ltd.	One-off funding	Technology and digital devices learning	Some relationship	$20,000	$0
Communicare CMA (AK) Inc.	One-off funding	Friendship Centers for Seniors	No relationship	$14,860	$0
Dress for Success Auckland	One-off funding	Services for women to gain confidence and employment	No relationship	$20,000	$0
Earth Action Trust	One-off funding	Hui to discuss climate change	Strong relationship	$20,000	$0
The Mika Haka Foundation	Multi-year funding	Safe space to support youth learning	Strong relationship	$15,000	$0
WIZKIDS Learning Ltd.	Multi-year funding	Technological access to digital devices	Some relationship	$20,000	$0
YMCA North	One-off funding	Raise up youth festival	Some relationship	$15,000	$0
Total				$164,860	$0

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The applications are received through the Grants team and with the Digital and Transformation team, they also support advertising the grant round on the council and local board websites.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The local board is responsible for the decision-making and allocation of the local board Strategic Relationships Grant 20109/2020.

25. The applications were presented to the local board at a workshop on 9 May 2019 and on 23 May 2019.

26. The grants enable the local board to strengthen its strategic relationships with community groups in the local board area and support the groups to achieve community and local board outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

27. Māori make up six per cent of the local board population. The majority of programmes recommended to be funded are accessible by all members of the local community, including Māori.

28. The assessment criteria aligns to the priorities and outcomes of the local board, which contain some measures specific to Māori outcomes.

29. One of the key objectives under the Puketāpapa Local Board 2017 Plan’s outcome of “connected communities with a sense of belonging” is that Māori are recognised and affirmed as mana whenua.

30. Groups such as Te Whangai Trust, Te Karanga Trust and Earth Action Trust have activities that respond to Māori aspirations and promoting tikanga Māori.

Ngā ritenga ā-pūtea

Financial implications

31. The total budget to allocate through the Strategic Relationships Grant 2019/2020 is $120,000.

32. Staff recommend allocating $120,000 across 11 applicants, including five multi-year funding agreements and six one-off funding agreements.

33. The five recipients recommended for three-year multi-year funding make up a total of $55,000, which will be committed out of the total budget in 2020/2021 and 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board’s Strategic Relationships Grant Terms of Reference. The assessment process has identified a low risk associated with funding the applications.

35. Successful applicants are required to complete an accountability report to ensure the grants are used in accordance with the grant criteria.

Ngā koringa ā-muri

Next steps

36. Staff will confirm key performance indicators with the successful applicants and administer the funding agreements.

37. Staff will provide feedback to unsuccessful recipients about how to improve their applications.

38. Funding recipients will provide an accountability presentation to the local board at a workshop in quarter three 2019/2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Strategic Relationship Grant 2019/2020 Terms of Reference	31
b ⇩	Strategic relationship grant applications (Under Separate Cover) - Confidential

Ngā kaihaina

Signatories

Author

Rosetta Fuimaono Specialist Advisor – Community Empowerment

Matt Appleyard – Specialist Advisor – Research, Innovation & Best Practice

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Trina Thompson - Relationship Manager

Puketāpapa Local Board

18 July 2019

Shade/Shelter Provision Puketāpapa Parks

File No.: CP2019/09373

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Puketāpapa Shade/Shelter Provision Assessment 2019 (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Puketāpapa Local Board commissioned an assessment of both existing and potential future provision of shade and shelter throughout the local board area (Attachment A).

3. This assessment responds directly to outcomes and recommendations in the Diversity in Parks Study and Accessibility Investigations (2018), and will support the delivery of a well-planned network of shelter/shade facilities throughout Puketāpapa.

4. It will also support the prioritisation of future renewals and LDI CAPEX budgets.

5. The investigation involved the mapping and analysis of current provision and opportunities for future investment. It considered provision principles (why to invest) and network opportunities (how/where to invest) as well as design principles.

6. From a service provision perspective, three categories emerged – shade for play spaces, shade for other recreational facilities and significant shelters.

7. Options provided are a starting point for discussion, and a suggested prioritisation of investment across the network with the local board and community. These are high-level and will require further feasibility studies to fully understand individual site opportunities and constraints.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

8. adopt the Puketāpapa Shade/Shelter Provision Assessment, 2019 (Attachment A).

Horopaki

Context

9. The Puketāpapa Local Board commissioned an assessment of both existing and potential future provision of shade and shelter throughout the local board area.

10. The provision assessment (Attachment A) is a network assessment which considers provision principles (why to invest) and network opportunities (how/where to invest) as well as design principles.

11. The key service provision principles fundamental to the assessment are aligned to three categories (below items).

1. Shade for play spaces

· Encourage personal/parental responsibility for protection from UVR

· Consider natural shade solutions

· Prioritisation of shade provision for passive play areas

· Use of temporary shade structures in destination play spaces

· Provision of permanent or demountable shade in destination play spaces

2. Shade for other recreational facilities

· Encourage personal/parental responsibility for protection from UVR

· Natural shade solutions

· Prioritising shade provision for informal recreation areas that are used continuously

· Provision of temporary shade structures for community events

· Provision of permanent or demountable shade where there is a high level of use by children and adolescents (most at risk from UVR exposure).

3. Significant shelters

· Consider trialling a temporary shelter to determine the level of use and appropriateness of location prior to investing in a permanent structure

· In order to maximise use of any built shelter, ensure formal programming/booking by Council and/or a community group

· As budget allows consider smaller permanent structures for areas with a high level of use. An average duration of use of one hour or greater. Places where the provision of shelter from sun and rain would significantly enhance recreational use

· Work with local schools that have weatherproof covered outdoor recreation area to facilitate shared use outside of school hours

Tātaritanga me ngā tohutohu

Analysis and advice

12. None of the playgrounds in the Puketapapa Local Board have permanent or temporary shade structures.

13. However, the majority of play spaces within Puketāpapa parks have sufficient natural shade provision from trees, although additional planting is recommended in some locations.

14. There are a number of shade or shade/shelter structures within parks in adjacent local board areas. Most of these comprise shade sails over play areas or seating/picnic/BBQ areas. There are also permanent shade/shelter structures for other activities at Olympic Park and Te Kotuitanga Park in Whau, Waterview Park and Potters Park in Albert/Eden, and at Cornwall Park (not under Auckland Council ownership).

15. Large shade structures or waterproof shelters over basketball courts or other outdoor learning environments are present in some schools within the Puketāpapa area and adjacent areas. These include Three Kings School, Cornwall Park School, Gladstone Primary School, Western Springs College and Maungawhau School.

16. Where built shade is provided, it should be targeted to facilities or areas that have a high level of use by children and adolescents, used continuously - for more than one hour, and where provision of built shade would enhance recreational use.

17. Temporary or demountable built shade should be considered for new destination play spaces, particularly for passive play areas and caregiver seating.

18. Any significant permanent built shelters should be co-located in suburb parks with other existing facilities, should accommodate multiple uses, and should ideally be programmed to maximise their use.

19. Natural shade for play equipment or caregiver seating/picnic tables is significantly lacking at the new Harold Long/Fearon Park play space, at the Taylors Bay Reserve play space, at the two play spaces within Keith Hay Park, and at the Molley Green Reserve play space.

20. Potential locations for a larger permanent shelter sufficient for up to 30 people have been identified at Keith Hay Park, Margaret Griffen Park and War Memorial Park.

21. Provision of shade and protection from UVR exposure should prioritise personal/parental responsibility first, including use of sunblock and protective clothing, and provision of natural shade from trees where feasible.

22. Subject to local board approval, the recommendations outlined in the assessment are recommendations that will be investigated further by the Community Facilities Investigation and Design Team, as funding becomes available.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Community Facilities are aware of the assessment it is on their list for prioritisation.

24. If recommended outcomes are agreed, staff will work together and with the local board to identify possible opportunities for funding as part of any future Community Facilities work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/LocalImpactsAndLocalBoardViews.aspx

25. The recommendations will help to meet outcome one, two and six of the Puketāpapa Local Board Plan 2017, “our cultural diversity is valued and communities feel recognised and included”, “improved wellbeing and safety” and “vibrant and popular parks and facilities” through the provision of services supporting healthy and active lifestyles.

26. In February 2019 an initial Puketāpapa Local Board Workshop of provision principles was held.

27. The draft document was further workshopped in early April with the Puketāpapa Local Board. Feedback from the workshop has been incorporated into the final document.

Tauākī whakaaweawe Māori

Māori impact statement

28. It is not anticipated that this project will impact Māori disproportionately than people of other cultures within Auckland.

29. Mana whenua will be engaged to provide input in the design and planning stages of all future development or renewal projects.

Ngā ritenga ā-pūtea

Financial implications https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/FinancialImplications.aspx

30. The assessments will inform future Community Facilities work programmes, as funding becomes available. There is no funding currently allocated for investigation and design or delivery.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The investigation and design phase of project delivery may identify issues that require the feasibility of the project to be reassessed. This would be managed by the Community Facilities Investigation and Design Growth Team in discussion with the Puketapapa Local Board.

Ngā koringa ā-muri

Next steps

32. If recommended outcomes are agreed, staff will work with the local board to identify possible opportunities for funding as part of future Community Facilities work programmes.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Shade/Shelter Provision Assessment 2019	41

Ngā kaihaina

Signatories

Author

Netty Richards - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Relationship Manager

Puketāpapa Local Board

18 July 2019

Developing an Integrated Area Plan for part of the Albert-Eden and Puketāpapa Local Board areas

File No.: CP2019/10949

Te take mō te pūrongo

Purpose of the report

1. Informs the Puketāpapa Local Board (the Local Board) of the intention of the Plans and Places Department of Auckland Council to develop an Integrated Area Plan for a part of the Albert-Eden and Puketāpapa Local Board areas.

2. Outlines the proposed approach to be taken for developing the Integrated Area Plan for a part of the Albert-Eden and Puketāpapa Local Board areas.

3. Seeks the nomination of four local board members to an Integrated Area Plan Working Party to support the development of the Plan. The nomination of ward councillors to the working party will be sought at the Planning Committee meeting in August 2019.

Whakarāpopototanga matua

Executive summary

4. Over the next 10 to 15 years, the Urban Development Group (UDG), formerly Homes Land Community proposes to replace approximately 2,500 state houses with up to 10,000 new homes within the Mt Roskill redevelopment area (refer Attachment A).

5. The UDG is developing a draft spatial delivery strategy (SDS) for a part of Mt Roskill to support the increase in housing, alongside investments in infrastructure and community services.

6. In response to the transformational changes proposed by the draft SDS for Mt Roskill, the Plans and Places Department intends to develop an Integrated Area Plan for part of the Albert-Eden and Puketāpapa Local Board areas.

7. An integrated area plan working party comprising ward councillors and nominated local board members is proposed to be set up in order to support the development of the Plan.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) supports the process for developing an Integrated Area Plan for a part of the Albert-Eden and Puketāpapa Local Board areas as set out in this report.

b) endorses the nomination of four members of the local board to the Integrated Area Plan Working Party to oversee the development of the Integrated Area Plan for part of the Albert-Eden and Puketāpapa Local Board areas.

Horopaki

Context

8. The Mt Roskill redevelopment area as defined by UDG has been identified by the Government as a development area because it has significant state housing holdings, the need to renew the state housing assets, good transport links, and community facilities.

9. The UDG is preparing a draft SDS for a part of Mt Roskill to support the Auckland Housing Programme, and to identify supporting actions for infrastructure and community services required to ensure their broader objective of providing quality homes and resilient communities.

10. The draft SDS is an aspirational document but is founded on previous Council documents, staff advice, and key technical reports.

11. Central to the draft SDS is consideration of the broader environment and the context in which the UDG’s redevelopment area sits including:

· transport links, open spaces and community facilities

· the character and function of neighbourhood and town centres

· natural landscapes and heritage features

· biodiversity, ecology and water quality.

12. The UDG’s mandate to provide more homes and create greater places to live has led the draft SDS to identify potential future plan changes to rezone land to support better land use and transport outcomes. These may be undertaken at the same time as the development of the Integrated Area Plan.

13. To date, the UDG has engaged with the council, mana whenua, infrastructure providers (e.g. Auckland Transport and Watercare Services), and crown agencies (e.g. Ministry of Education) on its draft SDS. Further, the UDG is actively progressing detailed neighbourhood masterplanning in part of the wider precinct area covered by the draft SDS.

14. The process to develop an Integrated Area Plan will provide a number of opportunities for the community, mana whenua and stakeholders to share their thoughts and ideas on the UDG’s draft SDS, and the future of their area. Community feedback will help inform the development of the Plan for a part of the Albert-Eden and Puketāpapa Local Board areas.

Process for preparing the Integrated Spatial Plan

15. Development of the Integrated Area Plan is proposed to occur over a 15-month time frame from August 2019 to December 2020. The process to prepare the Plan is outlined below:

Phases	Indicative dates
Review existing relevant information	August 2019 to January 2020
First community consultation period	February 2020
Review of feedback and preparation of the draft Integrated Area Plan for part of the Albert-Eden and Puketāpapa Local Board areas	March to May 2020
Second community consultation period on the approved draft Integrated Area Plan for part of the Albert-Eden and Puketāpapa Local Board areas	June to August 2020
Review of feedback received and plan amendments	September to October 2020
Preparation and adoption of the final Integrated Area Plan for part of the Albert-Eden and Puketāpapa Local Board areas	November to December 2020

16. The development of the Integrated Area Plan could identify different land use opportunities, improvements to business centres, key infrastructure needs, and opportunities to enhance landscape and heritage features. However, the Integrated Area Plan is a non-statutory planning document and cannot set rules for controlling development or directly approve the funding of projects.

17. This approach anticipates regular inputs and integration from other council departments (e.g. urban design, open space, heritage, community, cultural and environmental teams and economic development), Council Controlled Organisations including Auckland Transport and key external infrastructure providers and other government organisations.

Tātaritanga me ngā tohutohu

Analysis and advice

18. There is a need to prepare an Integrated Area Plan for a part of the Albert-Eden and Puketāpapa Local Board areas, where UDG’s draft SDS has identified key proposals and actions, including potential future plan changes to rezone land in Mt Roskill to achieve better land use and transport outcomes, and to support a quality compact urban form.

19. The development of the Integrated Area Plan provides the opportunity for the Albert-Eden and Puketāpapa Local Boards, council, UDG, and the community to work collaboratively together to capitalise on the transformational actions and projects proposed in the UDG’s draft SDS for the benefit of the Albert-Eden and Puketāpapa Local Board areas.

20. The exact boundary for part of the Albert-Eden and Puketāpapa Local Board areas, that will be subject to review and a detailed work programme will be presented at a workshop with the local board in August 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The development of the Integrated Area Plan will involve relevant council departments, and agencies including Auckland Transport and Watercare Services.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The UDG’s draft SDS for Mt Roskill includes parts of the Albert-Eden, Puketāpapa, and Whau Local Board areas; with most relevance to the Albert-Eden and Puketāpapa Local Boards.

23. Partnering with the Albert-Eden and Puketāpapa Local Boards will be an integral part of developing an Integrated Area Plan for part of these local board areas. There will also be opportunities for the neighbouring Whau Local Board to provide comments to inform the development of the Plan.

24. Staff recommend that an integrated area plan working party comprising ward councillors and members from the Albert-Eden and Puketāpapa Local Boards be established to provide input and direction on:

· the development of the Integrated Area Plan, and its content

· engagement with the community and key stakeholders

· consideration of community feedback, and recommending to the local board and Governing Body on any amendments to the draft Plan.

Tauākī whakaaweawe Māori

Māori impact statement

25. Consultation on developing the Integrated Area Plan by council has not yet occurred with mana whenua or mataawaka. However, the UDG have worked actively with mana whenua for over a year on the preparation of the draft SDS.

26. If the recommendations of this report are adopted, the preparation of the Plan will include engagement with all mana whenua groups with an interest and kaitiakitanga obligations in this area, and mataawaka. Early and ongoing engagement will help grow relationships with mana whenua and mataawaka, and establish key issues and matters to be considered during the development of the Plan.

Ngā ritenga ā-pūtea

Financial implications

27. The preparation of the Integrated Area Plan will be funded from existing Plans and Places Departmental budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are risks that the Integrated Area Plan may raise expectations that the council will contribute resources to fund new actions and projects. Funding to support the actions and projects may be sought from the:

· Annual Plan

· Long-term Plan

· Council Controlled Organisations

· Central Government

· Local Board Plan

· Community groups.

29. There is a reputational risk if the actions and projects in the Integrated Area Plan do not progress, and council may be criticised for raising community expectations. Staff will develop an implementation and monitoring programme for the Plan to provide guidance to key council stakeholders, the local board, and delivery partners.

30. It is also possible that the key moves and actions in the Integrated Area Plan will differ from the key proposals and actions in the UDG’s draft SDS. During the preparation of the Plan, there will be opportunities to discuss these matters with the UDG.

Ngā koringa ā-muri

Next steps

31. The next steps for developing the Integrated Area Plan are matters for the Puketāpapa Local Board to consider. This report seeks the support of the local board for the process to develop the Plan. A report on developing the Plan will also be prepared for the council’s Planning Committee in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Mt Roskill Redevelopment Area identified by the Urban Development Group	89

Ngā kaihaina

Signatories

Author

David Wong - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Trina Thompson - Relationship Manager

Puketāpapa Local Board

18 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12920

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3. The planning framework set out in the document:

· identifies community values and priorities

· sets a vision for recovery

· focuses on the consequences to be addressed in recovery

· focuses on building capacity and capability and addressing barriers

· identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought, particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to Local Board Cluster Meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10. The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

i) Identifying community values and priorities

The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii) Setting the recovery vision

The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

Being well placed means being well-prepared.

iii) Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

iv) Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v) Identifying actions to build momentum

Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under 5 focus areas: Recovery is communicated, Recovery is understood, Capacity and Capability is available, Collaboration is supported, and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021 unless delayed by events.

11. Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13. Views from across the Council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multiagency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Pathways to Preparedness: A Planning Framework for Recovery	95

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jennifer Rose – Response and Recovery Manager

Sarach Sinclair – General Manager – Auckland Emergency Management

Louise Mason – General Manager – Local Board Services

Trina Thompson - Relationship Manager

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP

No.	Title	Page
a ⇩	Anne-Marie Coury's Report 01 June - 30 June 2019	123
b ⇩	Julie Fairey's Report, 06 June - 04 July 2019	125
c ⇩	David Holm's Report, 01 June - 30 June 2019	129
d ⇩	Shail Kaushal's Report, 03 May - 04 July 2019	131
e ⇩	Ella Kumar's Report, 01 April to 30 April 2019 and 01 June - 30 June 2019	135

No.	Title	Page
a ⇩	Puketāpapa Local Board Workshop Record, 06 June 2019	145
b ⇩	Puketāpapa Local Board Workshop Record, 13 June 2019	149
c ⇩	Puketāpapa Local Board Workshop Record, 27 June 2019	153

Author	Selina Powell - Democracy Advisor - Puketapapa
Authoriser	Trina Thompson - Relationship Manager