I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 24 July 2019

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

Deputy Chairperson

Felicity Auva'a

Members

Hon. George Hawkins, QSO

 

Bill McEntee

 

Michael Turner

 

Katrina Winn

 

(Quorum 3 members)

 

 

 

Paula Brooke

Democracy Advisor

 

18 July 2019

 

Contact Telephone: 021 715 279

Email: Paula.Brooke@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Papakura Local Board

24 July 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Southside Drama Group - Shona Rakete and Jocelyn Schache     5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Papakura Ward Councillors Update                                                                            7

12        Chairperson's Update                                                                                                   9

13        Auckland Transport update to the Papakura Local Board - July 2019                 11

14        New community leases – 2R Ron Keat Drive and 44R Beach Road, Papakura to Papakura Rugby Football Club Incorporated                                                           19

15        New Road Name Approval: Three New Roads within the Waiata Shores Subdivision at 1V Great South Road, Takanini                                                                              33

16        Keri Downs Park and Carisbrook Reserve Concept Plan                                       41

17        Pathways to Preparedness: A Planning Framework for Recovery                       47

18        Local Board feedback on the Productivity Commission inquiry into local government funding and financing                                                                           71

19        Papakura Local Board Feedback on Auckland Council's New Policy on Dogs and Dog Management Bylaw                                                                                           111

20        Papakura Local Board feedback on the Kāinga Ora – Homes and Communities Bill                                                                                                                                     119

21        Papakura Local Board feedback on the Ministry of Primary Industries review of the Walking Access Act 2008                                                                                         125

22        For Information: Reports referred to the Papakura Local Board                         129

23        Papakura Local Board Governance Forward Work Calendar - May 2019           131

24        Papakura Local Board Achievements Register 2016-2019 Political Term          137

25        Papakura Local Board Workshop Records                                                            171  

26        Consideration of Extraordinary Items 

 

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday 26 June 2019, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Southside Drama Group - Shona Rakete and Jocelyn Schache

Te take mō te pūrongo

Purpose of the report

1.       Shona Rakete and Jocelyn Schache, from the Southside Drama Group, will update the board on their workshops and drama production this year.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Shona Rakete and Jocelyn Schache from the Southside Drama Group, for speaking to their presentation.

 

Attachments

a          Papakura Local Board meeting 24 July 2019 - Deputation - Southside Drama Group...................................................................................................................... 183

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

24 July 2019

 

 

Papakura Ward Councillors Update

File No.: CP2019/09211

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of 10 minutes has been set aside for the Manurewa-Papakura ward councillors to update the Papakura Local Board on regional matters.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal reports from:

i)        Councillor Daniel Newman

ii)       Councillor Sir John Walker.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 

Chairperson's Update

File No.: CP2019/09212

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on issues he has been involved in over the past month.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

 

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 

Auckland Transport update to the Papakura Local Board - July 2019

File No.: CP2019/09213

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Papakura Local Board about transport related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2.       This month’s report includes information on the Community Safety Fund which enables local boards to support safety projects in their areas.

3.       There are also updates on a number of projects currently in progress in the local board area, including the Papakura station park & ride and bus expansion, the proposed new bus layover area and Papakura station electronic gating.

4.       Progress on the board’s LBTCF projects is included in the report. The board has allocated most of its fund for this term, with a current surplus of $346,606.

5.       Relevant consultations and decisions of Auckland Transport’s transport control committee are noted, as they affect the Papakura Local Board area.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the Auckland Transport July 2019 report.

 

 

Horopaki

Context

6.       This report addresses transport-related matters in the board’s area and includes information on the status of the LBTCF and the fund’s projects.

7.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

8.       Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

9.       AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

 

Tātaritanga me ngā tohutohu

Analysis and advice

Regional projects and activities

Community Safety Fund

10.     The 2018 RLTP allocated $20 million for local initiatives in road safety: $5 million in FY19/20 and $15 million in FY20/21. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

11.     The board has been allocated $746,404 over the two years. Projects may be supplemented with the board’s current TCF $346,606 surplus but all CSF funding must be spent, with no carryover possible.

12.     Criteria include physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards. These hazards expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm.

13.     The board has been allocated $746,404 over the two years. A prospective list of projects was agreed by the board on 8 May 2019, with the list sent to AT for rough orders of costs (ROCs).

14.     After rough orders of costs were provided by AT, the draft prioritised list was discussed at the board transport workshop on 3 July 2019. Members have been asked to provide feedback to AT on their priorities by 12 July 2019.

15.     The final, prioritised list of projects will be agreed at the board’s July monthly meeting. The list will then be sent to AT and will be subject to further regional prioritisation by AT.

Board area projects and activities

Takaanini Park & Ride

16.       AT is currently delivering an at-grade park and ride at Takaanini rail station.

17.       The park and ride will formalise the existing informal use of overflow parking by commuters using the station.

18.       Full works started on 25 February 2019 and are expected to be completed by 12 July 2019 and open to the public on 15 July.

Papakura Park & Ride and bus expansion

19.     This project is included in the Auckland Regional Land Transport Plan 2018-2028 (RLTP) as a funded project, with approximately $12 million allocated for the Park and Ride development in years 2018-2020. A further $4.6 million is identified for the bus station interchange, but this is currently unfunded.

20.     AT and Aurecon completed the Single Stage Business Case (SSBC) for Papakura Rail Station Access (including park and ride, bus, walking, cycling and on-demand services). Preliminary findings from the business case were presented to the local board at a workshop on the 21 November 2018, with a follow-up workshop on 13 February 2019 and the circulation of the draft SSBC to the local Board during the week beginning 25 February 2019.

21.     The SSBC highlights that soil conditions make a multi-storey park and ride facility in this location challenging and would result in a significant increase in the funding required. The SSBC concludes that a ground floor/first floor structure for park and ride at Papakura has a low benefit cost ratio.

22.     The SSBC recommends that a further 117 at grade car parks be developed, as this is the most cost-effective solution to deliver more parking. This is made up of 91 at grade carparks on KiwiRail land to the north-east of the station and a further 26 on KiwiRail land to the south-west of the station.

23.     On 26 March 2019, board members attended an AT Board meeting to present the local board’s case for the multi-storey carpark and the project has now been referred back to AT senior management for review, to be headed by the Executive General Manager of Stakeholder, Communities and Communications.

24.     The AT Board Chair recently responded to the local board’s presentation. He proposed that AT management team work with the board on a series of actions, over the next two months, rather than the one, single solution of delivering a multi-story park and ride on day one.

25.     AT and the board met on 22 May 2019 to discuss next steps in progressing the project. Beca has been asked to prepare a proposal to review the single-stage business case which AT drafted in February 2019.

26.     The AT project manager met with the board on 3 July 2019 to discuss the Beca proposal and answer any questions. The outcome was for AT to modify the proposal with Beca, based on the board’s feedback, and that revised proposal has been received by AT and forwarded to the board for comment.

Residential Speed Management - Rosehill, Papakura

27.     AT is undertaking a regional programme to deliver road safety improvements on local streets to create safer environments for all road users, including pedestrians and people on bikes.

28.     The Rosehill area, bounded by Chichester Drive, Park Estate Road, Rosehill Drive, and the side streets leading off Great South Road, has been identified as one of the top priority areas in the region.

29.     Improvements will include speed-calming measures such as speed humps, raised tables (some with zebra crossings), and raised intersections.

30.     Rosehill was prioritised for road safety improvements based on a number of reasons, such as safety concerns raised by local residents, local crash data, vehicle speeds on Rosehill streets and the location of community facilities, primarily schools.

31.     AT has also prioritised other locations in Papakura for pedestrian safety improvements in AT’s Safer Communities project, as set out below.

32.     The board was briefed on the current status of the project in a workshop on 20 February 2019. Work commenced on the programme in April.

33.     At its June monthly meeting, the board expressed its concern about a number of aspects of the programme. The RSM project team has been scheduled to discuss the issues with the board at its August workshop.

 

Safer Communities Project

34.     Papakura is one of three trial locations for the Safer Communities Project. This project is focused on improving road safety in local communities and promoting active modes of transport by improving pedestrian infrastructure.

35.     Initial community consultation was carried out in October 2017, with feedback used to develop a priority list of projects to improve the ‘walkability’ in and around Papakura, including the town centre as a focal point.

36.     It was initially expected that the programme would deliver some quick wins in the 2018/19 financial year, but with the complexities of the programme, including work currently underway on the Papakura Park and Ride/Papakura Station Access Project, this has had to be reconsidered.

37.     After a short hiatus, a new project manager has been appointed and he is reviewing the projects and their current prioritisation. This review should be completed this month and the project team will attend the board’s August workshop to update members on the programme.

Bus Lane/T2-3 Lane Great South Road, Takanini

38.     AT is in the process of planning and delivering improved multi-modal lanes throughout Auckland, and in the board’s area, on Great South Road, Takanini.

39.     Since the initial briefing to the board in October 2017, this project has been revised, in part, due to local board feedback.

40.     In August 2018, the board formally resolved their preference for a T2-3 lane Great South Road, Takanini, for the cycle lane to be removed from the road carriageway and for parking restrictions to be during peak hours only.

41.     This has been referred to the AT and currently has been included as part of the deliberations on AT’s Connected Communities Programme (formerly Integrated Corridors).

42.     Currently, consultation on the wider Connected Communities Programme is expected to take place early in 2020 and this will give the board an opportunity to provide detailed feedback on proposals.

 

Bus layovers on Opaheke Road and Chapel Street

43.     In mid-2018, bus layovers on Railway Street West and O’Shannessey Street were relocated to Chapel Street and Opaheke Road, to address concerns raised by local businesses and residents about safety and visual amenity within the Papakura town centre.

44.     The relocation of the bus layovers displaced a number of time-restricted car parking serving the community service providers located on the corner of Opaheke Road and Chapel Street.

45.     The board requested that AT resolve the parking issues. AT has been working with the community services operating out of the Central Park and AC’s Community Facilities staff to resolve the parking issues.

46.     Two local community service providers have asked for mobility parking and additional time restricted car parking spaces for their clients. This feedback has been included in a public consultation which has now been concluded.

47.     There was limited feedback in the public consultation and AT is now evaluating the next steps and the board will be advised shortly on those.

48.     The board has indicated its strong preference for another area to be used (the former bus depot near the cemetery).

49.     At its May 2019 monthly business meeting the board resolved that it: “continues to be seriously concerned about Auckland Transport’s proposal to use Opāheke Road for bus layovers and requests that Auckland Transport urgently conduct a feasibility study to construct a bus layover area in the current cemetery parking area (former bus depot area), between Great South and Settlement Roads so this location can be established as the permanent bus layover area before the start of the summer period 2019.” (Resolution number PPK/2019/66)

50.     The AT Metro infrastructure team has accepted the resolution concerning the feasibility study and begun work on the capital expenditure for the infrastructure works. It has also opened discussion with the bus service operator on the operational expenditure for the increased cost of bus services, which are then subject to variations in AT’s contract with the operator.

Papakura town centre parking study

51.     The board provided guidance to AT to draft a scope and methodology for a parking study of the town centre.

52.     In February 2019, the draft scope was circulated to board members and the Papakura Business Association for feedback. The study began on 28 February 2019 and a report is expected by late July 2019.

53.     The initial study results were presented by AT Parking to the Papakura Commercial Projects Group monthly meeting on 8 May 2019.

54.     The study team still continues to work through the detailed feedback it received. This is taking longer than planned and, with the internal signoffs required to the draft report, the team expects to present their draft report to the board at the September transport workshop instead of August.

Electronic gating at Papakura Train Station

55.     On 18 April, the AT manager for the electronic gates project met local board members and staff at the station to discuss the project. Draft designs are being finalised and work had hoped to be started at the station in July 2019 and be completed by the end of the year.

56.     Unfortunately, work was been halted on the installation on 8 July as part of a budget freeze by AT on the current gating programme (which also affects two other stations). The board will be updated as soon as there is any change.

 

Takanini Residents Actions Group (TRAG) concerns

57.     At the board meeting on 26 March 2019, the board requested that Auckland Transport to urgently provide a solution on the traffic safety issues raised by the Takanini Residents Action Group in the Takanini area.

58.     Along with the Chair and Deputy Chair, the AT Elected Member Relationship Manager and a traffic engineering departmental manager met with TRAG members on 5 April 2019 to explore the Manuroa Rd environs and understand TRAG’s concerns first hand.

59.     These have been set out in a detailed internal memo for discussion with AT’s traffic engineering, road safety and community transport departments.

60.     A meeting to discuss safety concerns was held at Takanini School on 17 May 2019, attended by the local board Chair, Councillor Newman, the school principal, TRAG and AT staff from the road safety and community transport departments.

61.     Following that meeting, AT is currently progressing the design to raise both the existing zebra crossing on Takanini School Rd and the kea crossing on Manuroa Road, with anticipated construction during the school summer holiday period, 2019-2020.

62.     AT is also conducting an investigation into the upgrade of the Takanini School Rd/Manuroa Rd intersection, aiming to provide elected members with an update in late September 2019 outlining the investigation outcomes and next steps. The investigation and analysis will consider any future land use changes and growth/change in traffic patterns in the area.  

63.     AT has formed a ‘Journey to School’ project team, consisting of representatives from Community Transport, road safety and traffic engineering. AT’s local Community Transport Coordinator has a map of where all pupils live in order to track the journeys to school that they make.

64.     The next step is a meeting at the school on 24 July with the coordinator to discuss the pupils’ current journeys to school. An update from the project team was sent on 11 July 2019 to the Board Chair, Councillor Newman, the school principal and the secretary of TRAG.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

65.     The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Transport Capital Fund (LBTCF)

66.     The LBTCF is a capital budget provided to all local boards by Auckland Council (AC) and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

·    be safe

·    not impede network efficiency

·    be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

67.     The allocation for the board and the remainder of this electoral term reflected in Table 1 below:

Table 1: Papakura Local Board Transport Capital Fund Financial Summary

Total Funds Available in the current political term

$2,082,843

Amount committed to date on projects approved for design and/or construction

$1,735,237

Remaining budget (including additional funding)

$   346,606

 

68.     Table 2 below shows the status of projects to which the LBTCF has been committed and which projects are still awaiting allocation of funds.

 

Table 2: Status update on current Local Board Transport Capital Fund projects

Project

Description

Funds allocated

Current status

Total TCF funding:

$2,082,843

 

Covered Walkway

Covered walkways on Railway St West

$156,237

Completed in this term.

Priority Projects 12 & 13; Papakura Greenways Plan - Elliot Street to Freelance Terrace.

Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1

$1,280,000- Note: as of 8 May, the project manager has indicated that additional funding may be needed for #13.

The designer has reviewed all the input and has begun preparing the draft concept options. This effort is being combined with the results of the site investigations which are underway.

Another month is needed to obtain more information on existing conditions. An ecological study was requested by residents and the results are needed before all options can be developed.

Central Park walkway & lighting

Install pathway and lights for commuters from King Edward Ave to Railway Street West through Central Park

$300,000

Community Facilities has provided a Rough Order of Cost (ROC) of $300,000. Concept drawings are underway, and an arborist has been on site to inspect the trees in the project area. The project will likely need resource consent as several ‘significant’ trees could be affected. An electrical consultant has been engaged to scope the lighting. The current plan is to build over the coming summer.

Total committed to date:

$1,735,237

 

Current surplus:

$346,606

 

Postponed project:

Footpath links for McLennan Park

Construct two shared paths in McLennan Park linking the new roads to the north of the park to Artillery Drive

This project is on hold due to a delay in the granting of the resource consent. Healthy Waters is currently re-modelling the retention pond and assessing its performance to determine the project’s potential impact on the environment (flooding etc). The outcome of this study is not expected this financial year (i.e. by 30 June 2019). The pathways may have to be redesigned as a result of the study.

Depending on the outcome from Healthy Waters, a decision will be made on whether to grant a resource consent. Next steps depend entirely on the advice from Healthy Waters: if the project is given the green light, the footpath design, timeline and firm estimate of costs can be progressed and finalised.

 

Auckland Transport consultations

69.     Auckland Transport provides the board with the opportunity to comment on transport projects being delivered in the board’s area.

70.     The board’s views on any proposed schemes are taken into account during consultation on those proposals.

71.     Consultation documents for the following proposals have been provided to the board for its feedback:

No consultation documents were forwarded to the board. However:

72.     The board was forwarded a letter from Supporting Growth announcing the public launch of the Indicative Strategic Transport Network plans.

Traffic Control Committee (TCC) resolutions

73.     The June 2019 TCC report has not yet been received and so June decisions affecting the Papakura Local Board area will be reported in August.

Tauākī whakaaweawe Māori

Māori impact statement

74.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

75.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

76.     The proposed decision of receiving the report has no risks. AT has risk management strategies in place for the transport projects undertaken in the Papakura local board area.

Ngā koringa ā-muri

Next steps

77.     AT will provide another update report to the board next month.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Peter Wilson Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 

New community leases – 2R Ron Keat Drive and 44R Beach Road, Papakura to Papakura Rugby Football Club Incorporated

File No.: CP2019/12348

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve two new community ground-leases to Papakura Rugby Football Club Incorporated for premises situated at Massey Park, 2R Ron Keat Drive and Southern Park, 44R Beach Road, Papakura.

2.       To approve the public notification of Auckland Council’s intention to grant a new ground lease for the land at Southern Park, 44R Beach Road, Papakura to Papakura Rugby Football Club Incorporated and grant the lease subject to this notification.

Whakarāpopototanga matua

Executive summary

3.       Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

4.       Staff have reviewed the tenant’s performance, ensuring that the organisation is sustainable, and the services and programmes offered are beneficial to the community.

5.       The Massey Park lease with the Papakura Rugby Football Club Incorporated was granted by Papakura District Council and commenced on 1 April 1999.  The lease was for a term of 20 years and expired on 31 March 2019.  The club has applied for a new ground-lease for its building on Massey Park as shown in Attachment A.

6.       The rugby club is allowed for in the Massey Park Reserve Management Plan adopted by Auckland Council in 2012 and, consequently, public notification and iwi consultation is not required for this lease.

7.       The Southern Park lease with Papakura Rugby Football Club Incorporated was issued by Papakura District Council and commenced on 1 November 1997.  The lease had a term of 19 years + 360 days and expired on 26 October 2017.  The club has applied for a new ground-lease for their portion of the building on Southern Park and wish to have the same commencement and expiry dates as the lease it holds for Massey Park.

8.       As the Southern Park lease is on land classified as a recreation reserve without an adopted management plan, the Reserves Act 1977 requires public notification and iwi engagement to be undertaken for this lease.

9.       A community outcomes plan as provided in attachment B has been agreed to by the club and will be attached to the new leases, subject to local board approval. The club will report annually against the target performance measures.  As the ground-lease for Southern Park is for the change rooms, only one community outcomes plan has been negotiated with the club.

10.     It is recommended that the board delegate to the chair the power to appoint a hearings panel to hear any submissions/objections received as a result of the public notification process for the Southern Park lease.

11.     Staff recommend that the new ground leases be granted for the two properties under the terms and conditions stated in the recommendations below, subject to the resolution of any objections raised against the Southern Park lease.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      grant a community ground lease to Papakura Rugby Club Incorporated under Section 54 (1) (b) of the Reserves Act 1977, for the land described as Part Allotment 208, Section 11, Village of Papakura at Massey Park, 2R Ron Keat Drive, Papakura (outlined in red in Attachment A) under the following terms and conditions:

i)        term – 10 years commencing 1 August 2019, with one 10-year right of renewal

ii)       rent - $1.00 (plus GST) per annum if demanded

iii)      community outcomes plan – as provided in Attachment B be attached to the lease document

iv)      permitted use – rugby clubrooms and ancillary use

v)      assignment and subleasing – a specific amendment to allow for sub-licensing of a portion of the building to Counties Manukau Rugby Football Union Incorporated

vi)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

b)      approve public notification of Auckland Council’s intention to grant a new community ground-lease to Papakura Rugby Football Club Incorporated for the land at Southern Park, 44R Beach Road, Papakura as identified in Attachment C of this report.

c)      delegate to the Papakura Local Board Chairperson, following public notification, the authority to appoint a hearings panel which will consider any objections received and  decide on the lease.

d)      grant a community ground-lease to Papakura Rugby Club Incorporated under Section 54 (1) (b) of the Reserves Act 1977, for the land described as Lot 13 Deposited Plan 41370 NA1543/38 (Cancelled), at 44R Beach Road, Papakura (outlined in red in Attachment C); subject to the successful settlement of any objections received, under the following terms:

i)        term – 10 years commencing 1 August 2019, with one 10-year right of renewal

ii)       rent - $1.00 (plus GST) per annum if demanded

iii)      community outcomes plan - (Attachment B) be attached to the lease document

iv)      permitted use – rugby clubrooms and ancillary use

v)      general terms – a specific amendment to allow for early termination of the lease by mutual agreement.

e)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

 

Horopaki

Context

12.     This report considers the proposed new leases for part of Massey Park and Southern Park by Papakura Rugby Club Incorporated.

13.     The Papakura Local Board is the delegated authority in matters relating to local, recreation, sport and community facilities, including community leasing matters.

Land

14.     Papakura Rugby Club owns and maintains two buildings in Papakura.

15.     The clubrooms are located at Massey Park, 2R Ron Keat Drive.  This land is described as Part Allotment 208, Section 11, Village of Papakura and is held by the Department of Conservation as a classified recreation reserve and vested in Auckland Council, in trust, for recreation purposes.

16.     This reserve has an operative management plan which was adopted by Auckland Council on 19 May 2011, and the current use by the rugby club is contemplated within the plan.  Therefore, under the terms of the Reserves Act 1977, public notification and iwi consultation is not required for this lease.

17.     This lease will be granted under Section 54 (1) (b) of the Reserves Act 1977 that allows for use of the reserve for both outdoor and indoor sports, games and other recreational activities.

18.     The second building is one-half of the change room/public toilet building located at Southern Park, 44R Beach Road, Papakura.  Council owns and maintains the northern end of the building and the rugby club built, owns and maintains the southern end of the building.  This land is described as Lot 13 Deposited Plan 41370 NA1543/38 (Cancelled) and is held in fee simple by Auckland Council as a classified recreation reserve.

19.     Southern Park does not have an operative management plan.  Therefore, under the provisions of the Reserves Act 1977, iwi engagement and public notification of council’s intention to lease must be undertaken prior to the grant of any lease agreement.

20.     This lease will be granted under Section 54 (1) (b) of the Reserves Act 1977 that allows for use of the reserve for both outdoor and indoor sports, games and other recreational activities.

Papakura Rugby Club

21.     The Papakura Town Board resolved on 13 May 1912 to grant Papakura Rugby Club the use of Massey Park (formerly the Railway Reserve/Pahurehure Domain) for the season for a fee of one pound.  The club has played almost continuously at the park since then.  Apart from the playing field, there were no facilities at the ground at that time.  The reserve was gazetted as Massey Park in 1979.

22.     The clubrooms were destroyed by fire in April 1973.  Lost in the fire were the club’s records and photographs.  Fundraising was undertaken to replace the building with a base for athletics, basketball, softball and cricket.  The club restored and reopened the building in 1974.  Fundraising culminated in new clubrooms being built in 1978 and the building was officially opened in April 1979.

23.     The club installed field lights at Massey Park which were turned on for the first time in March 1981 for a softball game, followed by a short athletics meeting and culminating in a rugby game against Ponsonby club, whose players included All Blacks Bryan Williams and Andy Haden.

24.     The club currently has around 500 members; half aged under 21 years old.  A recent addition is a women’s team, with women now making up 8% of the club’s members.  Europeans and Pacific Islanders each make up 20% of the club’s membership, with Maori being the remaining 60%.

25.     The club is looking to sub-licence the ground floor of the building to Counties Manukau Rugby Football Union (Incorporated) as a base (gymnasium and offices) for their high-performance unit.  The gymnasium will only be used by members of both rugby organisations.

Tātaritanga me ngā tohutohu

Analysis and advice

26.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for groups wishing to enter into a community occupancy agreement, the application process and the standard terms and conditions of community leases.  The standard terms and conditions form the basis of the recommendations in this report, with two specific amendments – one to allow for the sub-licensing of part of the Massey Park building to Counties Manukau Rugby Football Union (Incorporated) and one to the Southern Park lease to allow for the mutual early termination of the lease.  This would be initiated by the completion of Opaheke Sports Park.

27.     The local board may, at their discretion, choose to vary from the recommendations on a case-by-case basis as it deems appropriate.  Where the board wishes to vary the length of the term offered it may do so.  However, it is suggested that the varied terms align to one of the terms in the guidelines.

28.     Groups that own their buildings have an automatic right to re-apply at the end of their occupancy term without public notification.

29.     Staff have determined that the Papakura Rugby Football Club Incorporated meet the requirements under the guidelines to qualify for the two new community leases as evidenced below:

i. it is a registered incorporated society

ii.            it has now complied with the terms of the operative lease

iii.           it has a history of delivering quality services to the local community

iv.      the club is managed appropriately as evidenced by its longevity and extent of programmes offered

v.       the club has provided a copy of its financial accounts which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves.

30.     Staff completed a site visit to both sites on 11 January 2018.  The buildings appear to be well maintained and managed.  Over the past two years the club has undertaken routine maintenance of the building including renewal of the first-floor bathrooms.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     In compiling the recommendations contained in this report, staff obtained input from Parks, Sports and Recreation unit.  No concerns were raised, and new leases are supported, with the following specific clauses added to the standard terms and conditions:

i.          The Massey Park lease to enable the club to sub-licence the ground floor of the building to Counties Manukau Rugby Football Union Incorporated

ii.          The southern Park lease to enable early termination of the lease, by mutual agreement, upon the completion of Opaheke Sports Park.

32.     The proposed new leases have no identified impacts on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     The recommendations in this report fall under local boards’ delegated authority relating to local recreation, sports and community facilities.

34.     This is an approved item on the Community Facilities 2018/2019 Work Programme adopted on 27 June 2018 (resolution number PPK/2018/109).  The local board has expressed its support for the new leases through local board feedback at its workshops on 15 May and 19 June 2019.

35.     Additionally, the recommendations also support the Papakura Local Board Plan 2017 outcome of people in Papakura lead active, healthy and connected lives and the objective of services and facilities that meet the community’s needs now and into the future.

Tauākī whakaaweawe Māori

Māori impact statement

36.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.  Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework and outlined in the Auckland Plan, the Long-Term Plan 2015-2025, the Unitary Plan and the Papakura Local Board Plan 2017.

37.     Community leases support a wide range of activities and groups, and are awarded based on an understanding of local needs, interests and priorities.  Papakura Rugby Football Club has a current membership in excess of 500 members with 60% identifying as Māori.

38.     Engagement was undertaken with mana whenua identified as having an interest in land in the Papakura Local Board area about the proposed new community leases, with a presentation at the Central-South Mana Whenua Forum held at Manukau on 28 March 2018.  Attendees at the forum had no objections to the proposed leases.  Formal engagement will take place alongside the public notification process for the Southern Park lease.

Ngā ritenga ā-pūtea

Financial implications

39.     The cost associated with the public notification will be borne by Community Facilities.  Should a hearing be required, the cost of this will be borne by Local Board Services.  There are no other direct costs to council associated with the preparation of the new community lease agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     If the Papakura Local Board resolves not to grant the new lease to the Papakura Rugby Football Club Incorporated, the club’s ability to undertake its core activities will be materially affected, which in turn will have a negative impact on the desired local board outcomes.

41.     The new lease also affords the club security of tenure, enabling the club to attend to the planned maintenance of its facilities.  If the lease is not granted the club’s ability to maintain its building will be severely impacted.

42.     Additionally, the club’s Massey Park clubrooms are identified in the reserve management plan and is specifically suited to activate the recreational potential of the park in a sustainable manner.

43.     As there is no significant departure from the approved land use or change in activities there are no identified risks in granting the leases.

Ngā koringa ā-muri

Next steps

44.     Subject to the local board granting the new community leases, council’s community leasing staff will work with the club to execute the lease agreements.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Map - Papakura Rugby Football Club, Massey Park, 2R Ron Keat Drive, Papakura

25

b

Community Outcomes Plan -Papakura Rugby Club

27

c

Site Map - Papakura Rugby Football Club, Southern Park, 44R Beach Rd, Papakura

31

     

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


Papakura Local Board

24 July 2019

 

 


 


 


Papakura Local Board

24 July 2019

 

 


Papakura Local Board

24 July 2019

 

 

New Road Name Approval: Three New Roads within the Waiata Shores Subdivision at 1V Great South Road, Takanini

File No.: CP2019/12906

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to name three new roads within the Waiata Shores subdivision at 1V Great South Rd, Takanini, by Fletcher Residential Limited.

Whakarāpopototanga matua

Executive summary

2.       All roads within the Waiata Shores development have had their names approved and accepted by the Papakura Local Board, aside from road 5, road 6 and road 7, as shown on Attachment A of this report.

3.       The Māori names proposed for roads 5, 6 and 7 have been chosen in consultation with mana whenua Te Akitai Waiohua. These names, along with those previously approved within the development, have all come from a workshop held with members of Te Akitai in May 2016. After the workshop, a total of 39 names were provided by Nigel Denny - Kaitiaki Manager, Te Akitai Waiohua. The 39 names represent ancestors, settlements and traditional fishing grounds from around the area.

4.       The European names proposed, along with those previously approved within the development, are a mix of early settlers from the immediate area and the early patrons, president and champion golfers from the old Manukau Golf Club (all deceased).

5.       In accordance with the names already approved across the wider development, Māori names are preferred for the roads running north/south (roads 5 & 6), with European names preferred for the east/west roads (road 7).

6.       The proposed name options and meanings for roads 5, 6 and 7 are shown in the table below for consideration by the local board:

Road Ref.

Proposed Name

Preference

Meaning

 

Road 5

Kawe Marie Lane

Preferred

Te Akitai ancestor who occupied this area.

Pohorama Place

Alternative

Te Akitai ancestor who occupied this area.

Waitawhio Lane

Alternative

Te Akitai settlement of the area.

 

Road 6

Orona Place

Preferred

Te Akitai fishing ground in the Manukau Harbour.

Te Mura Place

Alternative

Te Akitai settlement of the area.

Papahinau Place

Alternative

Te Akitai settlement of the area.

7.  

8.   Road 7

George Cole Lane

Preferred

The Cole family was one the families who established the village of Papakura in the 1840’s. George Cole purchased 220 acres in 1845 and established a farm, hotel, and flour mill. In later years he became known as the ‘father of Papakura’.

 

Lady McKenzie Mews

Alternative

Lady Doris McKenzie and her husband, Sir Clutha McKenzie, purchased a 70-acre farm, called Wharematoro, in Manurewa in 1927. Lady McKenzie was an active member of the community, raising funds for the Manurewa Plunket rooms. The McKenzies travelled the world with UNESCO. When they retired in 1958 they moved back to the farm.

 

Samuel Evans Lane

Alternative

Papakura District was constituted a borough on 1st April 1938. Samuel Evans was elected first mayor.

 

Pool of alternatives - can be used for any of the above roads

Jocelyn Cox Lane

Jocelyn Cox joined the Manukau golf club in 1950. She was the ladies’ captain from 1994-1995, the ladies’ president from 1998-1999 and a club patron. She was made a life member in 2003

Duncan McLennan Place

Duncan McLennan was an early Papakura settler and established a large farm on the Papakura flats. Also, the first Presbyterian services in the Papakura area were held in Duncan and Ann Mclennan’s house.

Noel Hayden Lane

 

Noel Hayden was Manukau golf club’s first full time professional. He coached juniors and was secretary and president of the NZPGA. There is a Pro Am in his memory called the Noel Hayden Memorial Pro Am.

NOTE: cannot be used with road type ‘Place’ or ‘Street’

Ted Busing Lane

Mr Ted Busing was the mayor of Papakura from 1947 – 1953. He was also the Manukau golf club President from 1945-1949.

NOTE: there is a Busing Avenue in Papakura (within 5 km) - there is differentiation with the extra name and a different road type, but proximity is very close and may cause issues

Wardell Way

Charlie Wardell, Manukau Golf Club President Champion 1932-1934, and President in 1937. Made a life member in 1950.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the following road names for the three new roads within the Waiata Shores subdivision at 1V Great South Rd, Takanini, by Fletcher Residential Limited (resource consent references BUN60330877, BUN60339014 and R/JSL/2013/2042):

i)        road 5 – Kawe Marie Lane

ii)       road 6 - Orona Place

iii)      road 7 - George Cole Lane.

 

 

Horopaki

Context

9.       The Waiata Shores subdivision sits on the site of the old Manukau Golf Club. All roads within the development have had their names approved and accepted by the Papakura Local Board, aside from road 5, road 6 and road 7.

10.     A map and site plans of roads 5, 6 and 7, as well as the wider development, can be found in Attachment A to the report.

11.     Approved resource consent reference numbers for the development are: BUN60339014 (road 5), BUN60330877 (road 6), and R/JSL/2013/2042 (original consent creating underlying subdivision; applicant confirms that road 7 will be added / created via an imminent s127 application).

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The proposed road names have all been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Land Information New Zealand (LINZ) has also confirmed that all proposed names are acceptable for use in this location.

13.     Auckland Council’s Road Naming Guidelines typically require that road names reflect a local theme, with the use of Māori names being actively encouraged, such as:

·   a historical, cultural or ancestral linkage to an area, or

·   a particular landscape, environmental or biodiversity theme or feature.

14.     Te Akitai have provided proposed road names with a local cultural theme and a narrative that links to road names already approved across the wider Waiata Shores development, such as ancestors, settlements and traditional fishing grounds from around the area.

15.     The European names proposed also have a local theme that links to road names already approved across the wider development, which includes a mix of early settlers from the immediate area and the early patrons, president and champion golfers from the old Manukau Golf Club (all deceased).

16.     The applicant Fletcher Residential Limited confirms that all personal names are taken from persons deceased and that due diligence has been taken in researching these names and attempting to obtain permissions from any contactable relatives where possible.

17.     Fletcher Residential Limited’s research process for the names was as follows:

·   Researching online and at libraries people who were early settlers in the Wattle Downs, Conifer Grove, Manurewa and Takanini areas. Also looking through Manukau golf course records and speaking with alumni members to find members of the Manukau Golf Course whose names can be used.

·   Searching the white pages for people with the same last name as the people whose names can be used (a supporting document showing numbers called in relation to each potential road name was supplied to council staff, but is not attached to this report for privacy reasons).

·   Attempting to call each person at least two times to ascertain if they were related to the persons of interest. 

Only one relative was tracked down. A grandson of Ted Busing was contacted over the phone and was more than happy for a road to be named after his grandfather. However, there is already a ‘Busing Avenue’ in Papakura, within 5 km of the site. The proposed road name ‘Ted Busing Lane’ offers some level of differentiation with the extra name and a different road type, but the close proximity of the two roads may cause issues.

18.     In accordance with the names already approved across the wider development, Māori names are preferred for the roads running north/south (roads 5 and 6), with European names preferred for the east/west roads (road 7).

19.     It is recommended that the proposed road names are approved, as they generally meet the requirements of the Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming, demonstrate clear local and cultural themes, and all Māori names have been provided by mana whenua. The personal names are of persons deceased from the early history of the local area, and effort has been made to contact relatives (although it is noted that these efforts were generally unsuccessful).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The report seeks the decision of the local board. The decision is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

22.     Mana whenua consultation requirements have been met, with Te Akitai Waiohua having been closely involved in this development and providing the proposed names.

23.     The decision sought from the Papakura Local Board from this report is linked to the Auckland Plan outcome ‘a Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to support Auckland’s Māori identity.

Ngā ritenga ā-pūtea

Financial implications

24.     The applicant has responsibility for ensuring that appropriate signage is installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26.     Approved road names are notified to LINZ and recorded on its New Zealand-wide land information database for street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site Plan

39

     

Ngā kaihaina

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 



Papakura Local Board

24 July 2019

 

 

PDF Creator



Papakura Local Board

24 July 2019

 

 

Keri Downs Park and Carisbrook Reserve Concept Plan

File No.: CP2019/13025

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek adoption of the Keri Downs Park and Carisbrook Reserve concept plan.

Whakarāpopototanga matua

Executive summary

2.       Plans to develop Keri Downs Park and Carisbrook Reserve started in 2018. The Community Facilities FY 2018/2019 work programme identified park asset renewal projects.

3.       The Papakura Local Board considered it timely to look at developing a concept plan that ensures community use and that ongoing park sustainability is managed and maintained. The concept plan validates both renewal and development opportunities for both parks.

4.       Carisbrook Reserve is a neighbourhood park and Keri Downs Park is a sports park. Both are two large open space areas adjacent to each other, bisected by Settlement Road in Papakura East.

5.       Consultation and engagement events have been held at local venues with iwi and stakeholders, including local community groups and residents. Feedback from these events have helped to inform the concept plan.

6.       The concept plan identifies opportunities to increase park activation through the provision of social gathering spaces, education and volunteering opportunities.

7.       This report presents a design for both Keri Downs Park and Carisbrook Reserve that is responsive to the communities’ needs and desires, and considers the two reserves as one continuous area of open space.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the Keri Downs Park and Carisbrook Reserve concept plan.

 

 

Horopaki

Context

8.       Keri Downs Park and Carisbrook Reserve are two key areas of open space within the Papakura east area. 

9.       Keri Downs Park is approximately 7.5ha, significant for its community garden, and is zoned as Active Recreation Open Space. Keri Downs Park provides for both informal and formal community recreation.

10.     Keri Downs Park currently provides a skate bowl, changing block and a BMX track which is hidden from public view and has low levels of visitation.

11.     Carisbrook Reserve is approximately 1.7ha, includes an existing playground, wetland and stream.

12.     Papakura East has been an area of growth in recent years and both parks are connected to the residential community through pedestrian walkways throughout this community.

13.     Supporting park infrastructure investment has been minimal in recent years and park assets are nearing the end of their functional life. This combined with population growth in this area of Papakura has highlighted the need to review the park service provisions within both Carisbrook Reserve and Keri Downs Park.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Keri Downs Park and Carisbrook Reserve present numerous opportunities to enhance the ecological and cultural values of the site, and to significantly increase the amenity and recreational functions for the community.

19.     Both Keri Downs Park and Carisbrook Reserve are considered the key open space areas, supporting this residential area of Papakura East.

20.     The concept plan aims to increase utilisation of the parks by providing a range of both informal and formal recreational opportunities.

21.     The consultation process has been utilised to develop the concept design stage, and involved pre-concept engagement and consultation to gain a deeper understanding of the site and the concerns, needs and desires of mana whenua, council and the local community.

22.     Key stakeholders, including existing park users and the general public, were invited to provide feedback to ensure that their concerns and aspirations have been understood and considered. Stakeholder feedback was captured and incorporated into developing the design.

23.     The purpose of the pre-concept consultation was to ensure that key concerns and desires were expressed and shared prior to developing concept plan for the park and reserve. The pre-concept consultation involved several methods:

·    presentations and meetings which involved mana whenua, the Papakura Local Board and a range of council staff with different areas of expertise

·    a site walkover with mana whenua and council staff

·    visits with local community group programmes held every Thursday at the Redhill Community Centre

·    a public open day, held on the Saturday 6th October 2018 at the Redhill Community Centre

24.     The public open day was advertised through a letterbox drop to local residents, and existing Auckland Council and local board channels of social media such as “Have your Say” online engagement, visits to the Redhill Community Centre groups and via email and phone to known stakeholders. The event was attended by council staff and a design consultant to discuss both locations and the development plan process.

25.     Feedback from community consultation events revealed that the community are passionate about the development of these parks, and have a strong desire to:

·    maintain and enhance the ecological values and water quality of the reserve

·    improve the access to and circulation through the park and reserve

·    create a community space for families and events including BBQ’s and associated infrastructure and facilities

·    improve and implement playgrounds/play spaces suitable for all ages

·    integrate art and artistic expression through the park and reserve

·    improve safety and security

·    improve informal use of grassed areas by improving drainage and managing/removing Onehunga weed.

 

26.     The concept plan presents an overall ‘flexible plan’ for Keri Downs Park and Carisbrook Reserve which enables the site to be organized into discrete and manageable projects that can be implemented sequentially in any order and/or in parallel.

27.     Each project is themed and includes an overview of the design strategy and ‘action plan’ which outlines the scope and potential costs as outlined in the concept plan in Attachment A to this report. The key themes and actions are:  

 

Path Network

·    create a well-connected network of shared paths throughout Keri Downs Park and Carisbrook Reserve

·    upgrade of the existing paths

·    create a wide range of new paths

·    the surface treatment of the paths will determine the accessibility, safety, comfort and experience. It is also the key factor determining the durability, life expectancy and maintenance requirements of the path.

 

Planting Strategy

·    the planting strategy provides a general overview of the different plant communities. The plant communities are based on a combination of their ecological niche and desired amenity and functions

·    all of the proposed vegetation is intended to maintain and enhance the existing biodiversity of the site by creating habitat for native wildlife (insects, reptiles and birds); maintain and enhance the existing parkland function, character and amenity of the park and reserve and to support and enhance the existing community gardens.

 

Furniture - Kit of Parts

·    the ‘kit of parts’ includes all the furnishings and fixtures recommended for Keri Downs Park and Carisbrook Reserve.

·    the kit of parts for Keri Downs Park and Carisbrook Reserve is understated and durable to fit with the parkland character and environmental context of Keri Downs Park and Carisbrook Reserve. These include; seating, signage, bollards, bike racks, drinking fountains, BBQ, and lighting, and other dog park facilities.

 

Play Spaces

·    five types of play spaces are proposed for Keri Downs Park and Carisbrook Reserve:

•     Preschool Play Space

•     Child Play Space

•     Youth Space

•     Nature Play 

•     Open Sports Field

·    the current park playground at Carisbrook Reserve caters primarily for 7-12 year-olds

·    the Papakura BMX facility has been in a state of decline for several years and now requires redevelopment focus

·    renew the existing skate bowl.

 

Social gathering space to encourage large groups to utilise the park for extended periods

·   renew change block toilets

·   consider outdoor washing sinks for BBQ and picnic users.

 

 

Arts Integration

·    create opportunities for public art integration. There were three general approaches to integrating Public Art into Keri Downs Park and Carisbrook Reserve:

•     Artist-led

•     Design-led

•     Community co-creation.

 

28.     Outside of the renewal work programme there is currently no other approved budget provision for the physical works in the park and reserve. The local board may consider allocating Locally Driven Initiative (LDI) capex budget for physical works in future years.

29.     Further community consultation and iwi engagement is recommended for future development.

30.     Staff propose the immediate next steps are to continue the investigation and delivery of the renewal programme FY2019/2020 change block, skate park and BMX track.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     Council staff from Community Facilities and Community Services collaborated to provide advice for this report. Staff agree that investment to develop a wide range of recreation opportunities will improve overall utilisation and care for these key parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     The board provided feedback and advice at three workshops during the current financial year on the draft concept plan.

33.     Developing Carisbrook Reserve and Keri Downs Park to provide a range of recreational outcomes aligns with a Local Board Plan 2017 aspiration of we have great parks and places to play and do the things that we enjoy” and “we value our natural environment and heritage, protecting and nourishing it for future generations”.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Mana whenua were engaged during the concept plan development through Parks monthly forum and a site walkover which included Ngāti Te Ata, Ngāti Whanaunga and Ngāti Tamaoho.  

35.     During on-site conversations, Mana Whenua have identified multiple opportunities to apply Te Aranga Design Principles, most explicitly through the principles of Mana, Whakapapa, Tohu, Taiao, and Mauri Tū.   

36.     Iwi concerns and aspirations have been understood and considered in the decision-making process.

37.     After the October 2018 site walkover, Ngati te Ata provided a report with the following recommendations to support the concept plan.

·    from a cultural perspective, we are satisfied that this proposal can proceed although there is a low to medium possibility of affecting heritage in this area. We acknowledge that this site is set within the known cultural landscape of Pukekoiwiriki, important to our people. We seek to protect as much of the cultural Heritage and support restoration of its waterways

·    discovery Protocols are incorporated into this project to account for anything that may be uncovered below the surface of the land just to be sure there is a process in place

·    remove exotic and non-native species

·    support the planting of native plants to daylight the waterways to allow for long term asset maintenance, discourage dumping, improve water quality

·    there is already a good palate being used when implementing landscape design along te awa area on the far east area of the park, we prefer native plants to clothe Papatuanuku/mother earth with these developments. It encourages native birds/manu habitat, they in turn encourage regrowth of native flora and fauna. Natives like Oioi encourages bank stabilisation it eradicates blackberry, kikuyu, and only grows a half a metre so views are retained. Most of these natives have cultural and medicinal uses that can be used once they are established

·    the way we use land can have a major effect on the environment we must ensure that we are using sustainable management methods within the development to ensure the integrity of the land/whenua. Regulate and monitor any discharges to the land to ensure effluent, wastewater discharge and silt runoff does not enter our waterways.

·    silt fencing along the fence line nearest the community gardening areas

·    Ponds need a bay for maintenance of the asset over time and budget set aside for this purpose- to ensure longevity of the asset beyond 15 years with additional maintenance and upkeep intended to support these measures

·    recommend a letter drop from the council asking residents to refrain from planting out exotics in these areas, avoid trimming the natives already there, and refrain from dumping of refuse over their fences and onto the waterway areas immediately around their homes

·    signage and renaming of the Park to one name preferably Maori – Aparangi, to coincide with the work presently being undertaken on the Maunga, restoration, weed and pest management, walkway establishment and maintenance statement of works.

Ngā ritenga ā-pūtea

Financial implications

38.     There is currently no approved budget provision for the physical works in the reserve and park. The local board may consider allocating Locally Driven Initiative (LDI) capex budget to physical works in future years to come.

39.     The table below provides a breakdown of current renewal projects currently being investigated at Keri Downs Park.

 

Renewal Project

FY19

FY20

FY21

FY22

Keri Downs Renew changing block (completed June 2019)

$4,000

$45,000

 

Keri Downs Renew skatepark

$40,000

$90,000

 

 

Keri Downs Renew park assets

$51,070

$10,000

$10,000

$110,000

 

 

 

 Total

$95,070

$145,000

$10,000

$110,000

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     Keri Downs Park is susceptible to flooding and has poor drainage which limits the usability of the open space area.

41.     Development in this open space is required to increase activation and decrease anti-social behaviour.

42.     Failure to fund future items in the concept plan will result in a missed opportunity to provide improved recreation opportunities for the community and deliver on a Local Board Plan 2017 priority outcome.

Ngā koringa ā-muri

Next steps

43.     Papakura Local Board 2019/2020 Community Facilities Work Programme provides a tangible improvement initiative for certain park assets which enables the community to see a response to their approved aspirations for the future development of both these parks. 

44.     Staff will continue to investigate the renewal items for delivery as per the Papakura Local Board 2019/2020 Community Facilities Work Programme.

45.     Staff will update the outcome of this report to the local community via the council engagement channel “closing the loop”.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Keri Downs Park and Carisbrook Reserve_ Concept Report_Rev5_July_2019 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Jasmine Samuel - Community Led & LDI Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12554

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2.       The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3.       The planning framework:

·        identifies community values and priorities

·        sets out a vision for recovery

·        focuses on the consequences to be addressed in recovery

·        focuses on building capacity and capability and addressing barriers

·        identifies actions to build momentum.

4.       It was developed with local board engagement in 2018, and local board feedback is now sought, particularly on:

·        community values

·        community priorities

·        the vision

·        the way we will work in recovery

·        the work to be done to be better prepared for recovery.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      review and provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

 

 

Horopaki

Context

5.       Following the Christchurch and Kaikoura earthquakes, the Civil Defence Emergency Management Act 2002 was amended and issued with new guidelines requiring better preparation for, and implementation of, recovery from a disaster.

6.       Auckland Emergency Management commenced development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

·        workshops on recovery with local boards between 24 May and 12 July 2018

·        reporting back on the workshops in September 2018

·        presentations to local board cluster meetings in March and November 2018

·        updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7.       At the beginning of this year, the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A to this report) as it better described the document’s intent and contents.

8.       The Civil Defence Emergency Management Group Committee approved the draft pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [issued by the Ministry of Civil Defence Emergency Management, DGL 20/17].

10.     The pathways document is structured around the process, as illustrated in the components of Figure 1 on page 3 of the document:

i)       Identifying community values and priorities

The planning framework is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii)      Setting the recovery vision

The pathways document sets the vision whereby ‘Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.’

Being well placed means being well-prepared.

iii)     Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in the Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the pathways document.

iv)     Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v)     Identifying actions to build momentum

Another significant focus is the work to be done to be better prepared. There are 43 actions identified under five focus areas: Recovery is communicated; Recovery is understood; Capacity and Capability is available; Collaboration is supported; and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead-up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021, unless delayed by events.

11.     Against this background, comments and views on the pathways document strategy is particularly required on:

·        community values

·        community priorities

·        the vision

·        the way we will work in recovery

·        the work to be done to be better prepared for recovery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the council group in recovery.

13.     Views from across the council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15.     Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16.     Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17.     Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery, is a goal of Auckland Emergency Management. It is also part of the work plan arising from the planning framework set out in the pathways document.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20.     Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

·        delay commencement of recovery efforts and lengthen the time taken to complete recovery

·        inhibit multi-agency collaboration

·        lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21.     Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee, and incorporation into the final iteration of the pathways document.

22.     The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Pathways to Preparedness A Planning Framework for Recovery

51

     

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jennifer Rose - Head of Recovery

Sarah Sinclair - Chief Engineer

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Papakura Local Board

24 July 2019

 

 

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

File No.: CP2019/13201

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for local boards to formally provide feedback on the Productivity Commission’s inquiry into local government funding and financing.

Whakarāpopototanga matua

Executive summary

2.       On 4 July 2019, the Productivity Commission released its draft report relating to its local government funding and financing inquiry.

3.       The inquiry’s key aim is establishing whether the existing funding and financing arrangements are suitable for enabling local authorities to meet current and future cost pressures.

4.       The commission’s draft report:

·        raises eight questions

·        highlights 67 findings

·        makes 30 recommendations.

5.       Local boards are advised that their views and feedback for staff to consider when drafting council’s submission, need to be received by Monday, 29 July 2019.

6.       Auckland Council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019. Submissions on the inquiry close on 29 August 2019.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      provide formal feedback on the Productivity Commission inquiry into local government funding and financing.

 

 

Horopaki

Context

7.       Central Government asked the Commission to conduct an inquiry into local government funding and financing in July 2018. The inquiry’s terms of reference require the commission to examine the adequacy and efficiency of the current local government funding and financing framework and, where shortcomings in the current system are identified, examine options and approaches for improving the system.

8.       The inquiry’s terms of reference do not call for an assessment of, or changes to the current scope and responsibilities of local government.

9.       The Commission’s issues paper was released on 6 November 2018. The council made a submission on the issues paper which was approved by the Finance and Performance Committee. The council’s submission to the issues paper can be found as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The draft report is available on the commission’s website

11.     The commission’s ‘At a glance’ document can be found as Attachment B and its ‘A3 overview’ is at Attachment C to this report.

12.     The draft report states that:

·        the current funding and financing framework is broadly sound but that councils need new tools to help them deal with some specific cost pressures

·        if councils struggle to deal with rising costs, or are not incentivised to improve their performance, communities are unlikely to reach their potential

·        the funding and financing framework for local government must incentivise good performance and enable local authorities to deliver quality amenities and services that reflect the preferences and aspirations of their communities.

13.     The commission has found that the existing funding model is insufficient to address cost pressures in the following four areas and that new tools are required:

·        supplying enough infrastructure to support rapid urban growth

·        adapting to the impacts of climate change

·        coping with the growth of tourism

·        the accumulation of responsibilities placed on local government by central government.

14.     The commission also considers the three-waters sector an important area for investigation.

15.     The inquiry’s terms of reference have also been amended to require the commission to consider whether a tax on vacant land would be a useful mechanism to improve the supply of available housing. The addition is a result of the Tax Working Group’s final report to the government.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The council group’s impact and views will be developed and presented for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are advised that their views and feedback for staff to consider when drafting the submission, need to be received by Monday, 29 July 2019.

18.     Any formal feedback received after 29 July and before 19 August 2019 will be provided to the Finance and Performance Committee to seek their endorsement to incorporate in the council’s submission. 

Tauākī whakaaweawe Māori

Māori impact statement

19.     Staff will also seek input from the Independent Māori Statutory Board.

Ngā ritenga ā-pūtea

Financial implications

20.     There are no financial implications in deciding to make a submission. However, there may be positive or negative financial implications if the government decides to implement any of the recommendations made by the Productivity Commission. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     If the local board does not contribute to the submission, then there is a risk that the Auckland Council family’s position on this inquiry will not reflect issues that are important to local communities.  

Ngā koringa ā-muri

Next steps

22.     The council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

23.     A workshop to discuss the draft council submission with the Finance and Performance Committee has been scheduled for 15 August 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Council submission on the issues paper - approved by the Finance and Performance Committee on 6 November 2018

75

b

'At a glance' - Local government funding and financing

105

c

'At a glance' - A3 briefing

109

     

Ngā kaihaina

Signatories

Author

Andrew Duncan - Manager Financial Policy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 

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24 July 2019

 

 

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24 July 2019

 

 

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Papakura Local Board

24 July 2019

 

 

Papakura Local Board Feedback on Auckland Council's New Policy on Dogs and Dog Management Bylaw

File No.: CP2019/13418

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Papakura Local Board feedback on Auckland Council’s new policy on Dogs and Dog Management Bylaw.

Whakarāpopototanga matua

Executive summary

2.       Under the Dog Control Act 1996 (the Act), Auckland Council must adopt a policy on dogs. The Act lists several requirements that the council must include in its policy. The Act also enables the council to make a bylaw to implement aspects of the policy.

3.       Auckland Council last adopted its Auckland Policy on Dogs and Dog Management Bylaw in 2012. In November 2018, the Regulatory Committee completed its statutory review of the policy and bylaw and agreed that they should be amended.

4.       This review of the current policy and bylaw was not intended to change local dog access rules which determine where dogs are allowed under control on leash, off leash, prohibited areas and designated dog exercise areas. Local dog access rules are determined by local boards.

5.       The purpose of this bylaw is to:

·        regulate the public places where dogs may be taken by their owner

·        require owners of multiple dogs to obtain a license

·        require owners to pick up after their dog when it defecates in any public place or premises

·        prohibit the owner of any female dog in season to take that dog into any public place

·        require owners to neuter their dog if it has not been kept under control on more than one occasion

·        provide a review process for owners of dogs classified as menacing due to behavior.

6.       Local boards were asked to provide feedback on the new bylaw.  The Papakura Local Board also provided informal feedback at its 18 July 2018 workshop.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the Papakura Local Board feedback on the Auckland Council’s new policy on Dogs and Dog Management Bylaw as provided in attachment A.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board feedback on Auckland Council’s new policy on Dogs and Dog Management Bylaw

113

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


 


 


 


 


 


Papakura Local Board

24 July 2019

 

 

Papakura Local Board feedback on the Kāinga Ora – Homes and Communities Bill

File No.: CP2019/13422

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To formally adopt the Papakura Local Board’s feedback on the Kāinga Ora – Homes and Communities Bill.

Whakarāpopototanga matua

Executive summary

2.       In May 2017, the Papakura Local Board provided feedback on the Urban Development Authorities discussion document which signalled the Government’s intention to establish an urban development authority or authorities.

3.       The government progressed the establishment of Urban Development Authorities though the Kāinga Ora – Homes and Communities Bill.

4.       The Kāinga Ora – Homes and Communities Bill was introduced to Parliament on the 31 May 2019. The Bill establishes Kāinga Ora – Homes and Communities as a new Crown entity by:

·    disestablishing Housing New Zealand Corporate (HNZC) and Homes, Land and Community (HLC) entities

·    putting HNZC and HLC’s assets into Kāinga Ora- Homes and Communities

·    repealing the Housing Corporation Act 1974

·    putting some of the functions and assets related to KiwiBuild that currently sit in the Ministry for Housing and Urban Development into Kāinga Ora - Homes and Communities and setting up a new board of 6-8 members

5.       Submissions on the Bill closed on the 11 July 2019, and the attached feedback from the Papakura Local Board has already been sent. The legislation is expected to come into force on the 1 October 2019.

6.       The Bill is the first of two pieces of legislation applying to the new entity. A further Bill is expected in the third quarter of 2019, which will set out the powers of the Kāinga Ora-Homes and Communities Crown Entity.

7.       The board has an interest in the powers of the urban development authority and how they can be applied. It is noted that these matters will be dealt with in the second Bill.

8.       Local boards were asked to provide feedback to attach to the Auckland Council submission.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      formally adopt the Papakura Local Board feedback on the Kāinga Ora – Homes and Communities Bill as provided in Attachment A.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board feedback on the Kāinga Ora – Homes and Communities Bill

121

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


 


 


Papakura Local Board

24 July 2019

 

 

Papakura Local Board feedback on the Ministry of Primary Industries review of the Walking Access Act 2008

File No.: CP2019/13420

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Papakura Local Board’s feedback on the Ministry of Primary Industries review of the Walking Access Act 2008.

Whakarāpopototanga matua

Executive summary

2.       The Ministry of Primary Industries undertook a review the Walking Access Act 2008.

3.       The legislation governs the work of the New Zealand Walking Access Commission - Ara Hīkoi Aotearoa.

4.       The Walking Access Act 2008 set up the New Zealand Walking Access Commission, which:

·    provides information to the public about where public access is available across New Zealand

·    helps groups across the country develop free tracks, trails and areas. The work the Commission does to develop new access is generally done where opportunities arise – such as through an active local group wanting support, when a property is undergoing Overseas Investment Office consenting, or a landowner is wanting to offer access

·    works at a strategic level with councils and local stakeholders to develop landscape wide public access plans

·    negotiates when users and landowners disagree about access.

5.       Local boards were asked to provide feedback for incorporation into the Auckland Council feedback.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the Papakura Local Board feedback on the Ministry of Primary Industries review of the Walking Access Act 2008 provided in Attachment A. 

 

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board feedback on the Ministry of Primary Industries review of the Walking Access Act 2008

127

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


 


Papakura Local Board

24 July 2019

 

 

For Information: Reports referred to the Papakura Local Board

 

File No.: CP2019/11529

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.       The following information was circulated to the local board:

 

No

Report Title

Item no.

Meeting Date

Governing Body Committee

or Forum or Local Board

 

1

Indicative business case: Redevelopment of War Memorial Park, Manurewa

16

20 June 2019

Manurewa Local Board

2

Notice of Motion - Member Rose - Climate Emergency Declaration

12

26 June 2019

Albert-Eden Local Board

 

 

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a)      receive the information from the following Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

 

No

Report Title

Item no.

Meeting Date

Governing Body Committee

or Forum or Local Board

 

1

Indicative business case: Redevelopment of War Memorial Park, Manurewa

16

20 June 2019

Manurewa Local Board

2

Notice of Motion - Member Rose - Climate Emergency Declaration

12

26 June 2019

Albert-Eden Local Board

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 

Papakura Local Board Governance Forward Work Calendar - May 2019

File No.: CP2019/09216

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 17 July 2019.

 

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)   Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - July 2019

135

     

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


 


Papakura Local Board

24 July 2019

 

 

Papakura Local Board Achievements Register 2016-2019 Political Term

File No.: CP2019/09215

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record the achievements of the Papakura Local Board for the 2016 – 2019 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to note the achievements of the Papakura Local Board for the 2016 – 2019 political term.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      request any new achievements be added to the Papakura Local Board Achievements Register for the 2016 - 2019 political term.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register 2016-2019 Political Term

139

     

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Papakura Local Board

24 July 2019

 

 

Papakura Local Board Workshop Records

File No.: CP2019/09217

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 19 June, 3 and 10 July 2019.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 1.4.2 and 2.15 workshops convened by the local board shall be closed to the public. However, the proceedings of a workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board Workshop Records held on:

i)        19 June 2019

ii)       3 July 2019

iii)      10 July 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record 19 June 2019

173

b

Papakura Local Board Workshop Record 3 July 2019

177

c

Papakura Local Board Workshop Record 10 July 2019

179

     

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

24 July 2019

 

 


 


 


Papakura Local Board

24 July 2019

 

 


 


Papakura Local Board

24 July 2019

 

 


 

    

  


Papakura Local Board

24 July 2019

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Papakura Local Board meeting 24 July 2019 - Deputation - Southside Drama Group           Page 183


Papakura Local Board

24 July 2019