I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:




Meeting Room:



Monday, 1 July 2019


Council Chamber, Ground Floor,

Auckland Town Hall

301-305 Queen Street



Ngā Hui a te Rōpū Kaitohutohu Take Hapori Iwi Takatāpui / Rainbow Communities Advisory Panel








Julie Radford-Poupard



John Kingi



Moira Clunie



Mark Fisher



Dave Hati



Audrey Hutcheson



Bruce Kilmister



Lexie Matheson



Diana Rands



Julie Watson





Chief Liaison Councillor

Dr Cathy Casey


Liaison Councillor

Richard Hills



(Quorum 6 members)




Duncan Glasgow

Governance Advisor


26 June 2019


Contact Telephone: 09 890 2656

Email: duncan.glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




(Excerpt – full terms of reference available as a separate document)


The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory




As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.



The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.


Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse


The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.



The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.



The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.


Rainbow Communities Advisory Panel

01 July 2019



ITEM   TABLE OF CONTENTS                                                                                         PAGE

Welcome/Opening Karakia

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Additional Items                                                                                                             5

5          Stand up and strengthen Auckland's diversity - an invitation to learn about local governance opportunities                                                                                            7 

6          Consideration of Additional Items

Closing remarks/Closing Karakia




1          Apologies


At the close of the agenda no apologies had been received.



2          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.



3          Confirmation of Minutes


That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 1 April 2019, as a true and correct record.



4          Additional Items


At the close of the agenda no additional items had been notified.



Rainbow Communities Advisory Panel

01 July 2019



Stand up and strengthen Auckland's diversity - an invitation to learn about local governance opportunities

File No.: CP2019/11193




Te take mō te pūrongo

Purpose of the report

1.       To present the agenda for the Rainbow Communities Advisory Panel’s public meeting: ‘Stand up and Strengthen Auckland’s Diversity’.

Purpose of meeting

2.       Hosted by the Rainbow Communities Advisory Panel, this public meeting aims to raise awareness, amongst Auckland’s Rainbow communities, about a number of opportunities to become involved in Auckland’s governance structures.

3.       These opportunities range from standing for council through to seeking an appointment to the board of a Council Controlled Organisation (CCO).

Details for the evening

4.       The public meeting will be facilitated by Andrew Whiteside, media presenter, interviewer, director, and producer.

5.       An informal and interactive session is planned, including brief presentations, questions and answers.

6.       The agenda for the evening is summarised below and the promotional flyer and invitation can be found in Attachment A.

Agenda Overview


Purpose of the meeting.

Brief questions of the audience

What aspects of local body politics interests you?

Why democratic participation locally is important

How does local democracy impact our daily lives?

Getting involved and getting elected

What local body governance opportunities exist?

Being a candidate

What do you need to know to get involved?

Rainbow Communities Advisory Panel

Getting involved in advisory panels – especially the Rainbow Communities panel.

General discussion

Questions, clarifications and observations from the audience.

Closing and wrap-up



Ngā tūtohunga


That the Rainbow Communities Advisory Panel:

a)      thank Andrew Whiteside for facilitating the evening and all in attendance.



Ngā tāpirihanga






Rainbow Communities Advisory Panel - Public Meeting Flyer



Ngā kaihaina



Duncan Glasgow – Governance Advisor


Judith Webster – Lead Officer Support


Rainbow Communities Advisory Panel

01 July 2019



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