Agenda of Upper Harbour Local Board

Upper Harbour Local Board

18 July 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 6

11 Minutes of the Upper Harbour Local Board meeting held Thursday, 20 June 2019 7

12 Approval of deed for additional land: North Harbour Softball Association Incorporated, Rosedale Park, Albany 39

13 Dual-naming of Headquarters and Sunderland Lounge and 2019/2020 budgets 57

14 Auckland Transport monthly report - July 2019 61

15 Pathways to Preparedness: A Planning Framework for Recovery 67

16 Replacement names for two roads within the Te Uru subdivision at 60-73 Hobsonville Point Road, Hobsonville 91

17 Governance forward work calendar - August 2019 to July 2020 103

18 Record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 June, and 4 July 2019 107

19 Board members' reports - July 2019 115

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 20 June 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Upper Harbour Local Board open unconfirmed minutes - 20 June 2019	9
b ⇩	Upper Harbour Local Board minutes attachments - 20 June 2019	29

Upper Harbour Local Board

18 July 2019

Approval of deed for additional land: North Harbour Softball Association Incorporated, Rosedale Park, Albany

File No.: CP2019/12482

Te take mō te pūrongo

Purpose of the report

1. To approve a deed for additional land to North Harbour Softball Association Incorporated on part of Rosedale Park at 1 Jack Hinton Drive, Albany.

Whakarāpopototanga matua

Executive summary

2. North Harbour Softball Association Incorporated has a community lease with Auckland Council, commencing on 1 March 2012 for 10 years, to 28 February 2022. The lease has one further renewal term of 10 years and will finally expire 28 February 2032. There are no further renewal terms available. The building and improvements are owned by the softball association.

3. Auckland Council granted landowner approval on 1 March 2019 for the softball association to operate a kiosk between the two softball diamond pitches for the remainder of the 2018/2019 softball season.

4. The occupation of the area has not been formalised as the area is outside the approved lease area. This can be remedied with the provision of a deed of lease of additional land, which will extend the terms of the current lease to include the kiosk.

5. The property sited at 1 Jack Hinton Drive, Albany, is legally described as part allotment 653 parish of Paremoremo and held as a classified recreation reserve, subject to the Reserves Act 1977.

6. Additional future facilities at Rosedale Park are contemplated and supported in the reserve management plan for Rosedale Park dated, June 1996.

7. This report recommends that the Upper Harbour Local Board grant a deed of lease for additional land for the kiosk between the two softball diamond pitches on Rosedale Park.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) grant a deed of lease for additional land to North Harbour Softball Association Incorporated for 224m² (more or less) on part of Rosedale Park, Albany, described as part allotment 653 parish of Paremoremo (refer to Attachment A to the agenda report).

b) note that the commencement date of the deed of lease to North Harbour Softball Association Incorporated on part of Rosedale Park for additional land is scheduled to be 18 July 2019.

c) note that all other existing terms and conditions of the current lease commencing 1 March 2012 and subsequent renewals, remain in effect and will apply to the deed of lease for additional premises.

Horopaki

Context

8. This report considers authorising the occupation of additional land at Rosedale Park for a mobile kiosk. The terms and conditions of the lease for the additional land can be extended by way of a deed of lease for additional premises.

9. The Upper Harbour Local Board holds allocated decision-making authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Rosedale Park

10. The property sited at 1 Jack Hinton Drive, Albany, is legally described as part allotment 653 parish of Paremoremo and held as a classified recreation reserve, subject to the Reserves Act 1977.

11. Commercial activities are contemplated and permitted under the Reserves Act 1977, only in circumstances where trading is necessary or for the convenience of the public to enjoy the reserve.

12. The Rosedale Park Reserve Management Plan supports an additional playing area and a building in future years to meet the expanding demand for softball facilities.

North Harbour Softball Association Incorporated

13. The softball association has a community lease with Auckland Council commencing 1 March 2012 for 10 years, to 28 February 2022. The lease has one further renewal term of 10 years. The lease finally expires on 28 February 2032 and there are no further renewal terms available. The building and improvements are owned by the softball association.

14. The softball association applied for landowner approval on 27 August 2018 to operate a kiosk and occupy land in addition to the current leased premises at Rosedale Park. Land owner approval was granted on 1 March 2019 for the kiosk (refer to Attachment B).

15. The kiosk will be utilised during softball games to provide goods and services ancillary to the activities of softball, with the intention of improving the overall experience for softball participants and spectators.

16. Any revenue generated from sales through the kiosk will contribute to the costs and funds required to operate softball activities at Rosedale Park, with the intention of continuing to provide softball activities and to host tournaments.

17. The occupation of the additional area needs to be formally authorised. This can be done by way of a ‘deed of lease for additional land’ which extends the terms of the current lease and renewals to the additional area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Staff have obtained input from colleagues in Parks, Sport and Recreation and Operational Management and Maintenance.

19. The development of the additional area is supported by council staff as the design will improve safety and enjoyment of the park for players, visitors and spectators.

20. The deed of lease for additional land has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Upper Harbour Local Board holds allocated decision-making authority to approve the granting of a deed of lease for additional premises.

22. The Upper Harbour Local Board were consulted on the land owner approval proposal in February 2019. Staff responded to queries raised by the Upper Harbour Local Board concerning litter control, the kiosk’s location, maintenance and the proposed duration of trading. The Upper Harbour Local Board were satisfied with staff responses and land owner approval was supported and subsequently granted on 1 March 2019.

23. No public notification or iwi consultation is required as there is an approved reserve management plan that contemplates the proposal.

Tauākī whakaaweawe Māori

Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and local board plans.

Ngā ritenga ā-pūtea

Financial implications

25. There are no cost implications for Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a deed of lease for additional premises is not granted, this will inhibit the softball association’s ability to:

· provide services ancillary to the activities of softball

· generate revenue to contribute to the costs to operate softball activities at Rosedale Park.

Ngā koringa ā-muri

Next steps

27. Subject to the Upper Harbour Local Board granting a deed of lease for additional land, staff will work with key representatives of the softball association to finalise the lease documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Rosedale Park site map	43
b ⇩	Land owner approval to operate a kiosk and occupy additional land at Rosedale Park	45

Ngā kaihaina

Signatories

Author

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Upper Harbour Local Board

18 July 2019

Dual-naming of Headquarters and Sunderland Lounge and 2019/2020 budgets

File No.: CP2019/13012

Te take mō te pūrongo

Purpose of the report

1. To approve the names gifted by mana whenua for the dual-naming of Headquarters and Sunderland Lounge at Hobsonville Point.

2. To approve 2019/2020 work programme lines and associated budgets relating to Headquarters and Sunderland Lounge, in response to resolutions passed by the local board at its June 2019 business meeting.

Whakarāpopototanga matua

Executive summary

3. In July 2018, the local board requested that staff invite Te Kawerau a Maki, to gift Māori names for the dual naming of the Headquarters building located at 214 Buckley Avenue, Hobsonville Point, and the Sunderland Lounge located at 5 Marine Parade, Hobsonville Point (resolution number UH/2018/81).

4. The names will be used alongside the existing names of the facilities as a dual naming, with neither being a translation of the other.

5. Mana whenua from Te Kawerau a Maki have gifted ‘Te Mahere’ for dual naming with Headquarters and ‘Te Rere’ for dual naming with Sunderland Lounge.

6. In June 2019, the local board deferred consideration of the 2019/2020 work programme activity lD 1093 ‘Activation of Community Places’ because the reporting of the operational grant budget for delivery of the Hobsonville Point Headquarters building and Sunderland Lounge was incorrect.

7. The local board also deferred consideration of the 2019/2020 activity ID 159 ‘Fund Hobsonville Community Trust’ (HCT) with a budget of $50,000 to deliver placemaking, to enable further conversations with HCT prior to approval.

8. Staff recommend that the local board approve both 2019/2020 work programme activity lines because the operational budget allocation discrepancy has been rectified, and the local board have met with HCT and discussed the purpose of the funding and the importance of a robust monitoring and accountability process to support future decision-making.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the name ‘Te Mahere’ for the dual-naming with the existing Headquarters at 214 Buckley Avenue, Hobsonville Point.

b) approve the name ‘Te Rere’ for the dual-naming with the existing Sunderland Lounge at 5 Marine Parade, Hobsonville Point.

c) approve 2019/2020 work programme activity line 1093 – Activation of Community Places, including a budget of $164,000 for the community delivery of Hobsonville Point Headquarters and Sunderland Lounge.

d) approve 2019/2020 work programme activity line 159 with a budget of $50,000 to fund Hobsonville Community Trust (HCT) to deliver placemaking activities to meet the needs of local residents and promote community participation and wellbeing, noting that the following activities will be undertaken over the life of the service agreement to ensure robust monitoring and accountability on behalf of both council and HCT through the following mechanisms:

i) monthly activity updates

ii) quarterly activity updates

iii) six monthly updates

iv) regular meetings between staff and HCT representatives to address any issues that may arise in a timely manner

v) a review of HCT activity and anticipated reduction of budget allocation for placemaking.

Horopaki

Context

9. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its obligations to Māori are informed in the key strategic planning documents Whiria Te Muka Tangata - The Māori Responsiveness Framework, and Māori Language Policy.

10. In July 2018, the local board requested that staff work with Te Kawerau a Maki to identify a Māori name for the Headquarters building located at 214 Buckley Avenue, Hobsonville Point, and the Sunderland Lounge located at 5 Marine Parade, Hobsonville Point (resolution number UH/2018/81).

11. Staff have engaged with mana whenua from Te Kawerau a Maki to progress the naming process, including site visits to the Headquarters building and the Sunderland Lounge.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Mana whenua from Te Kawerau a Maki have gifted a name for the Headquarters building and a name for the Sunderland Lounge.

13. The names will be used alongside the existing names of the facilities as a dual naming, with neither being a translation of the other.

14. The proposed additional names and narrative behind them are outlined in the table below:

Proposed additional names and narratives

Existing name

Additional name

Te Kawerau a Maki narrative

Headquarters

Te Mahere

‘Te Mahere’ means to plan, to map, to chart and supports the historical theme of travel. Mahere can be used when talking about mapping a journey and when planning for something in the future.

Te Mahere suits the Headquarters building because it is a space where members of the community can come together, to meet, to learn and ‘plan for’ the future of the community.

Sunderland Lounge

Te Rere

‘Te Rere’ means to move, flow, go into action, which supports the notion of the Sunderland Lounge as a ‘doing’ space on a larger scale than that of the Headquarters building.

15. In May 2019, the local board approved HCT as the service provider for community centre management of the Headquarters building and the Sunderland Lounge at Hobsonville Point for a term of three years, for $164,000 per annum (resolution number UH/2019/1).

16. In June 2019, the local board deferred consideration of the operational grant to support this because the budget was presented as $191,802 in the 2019/2020 work programme report (resolution number UH/2019/78). Staff can confirm that the budget is $164,000 and this has been updated in the 2019/2020 activity ID 1093 ‘Activation of Community Places’. Staff can confirm that this activity line is now correct and recommend that it be approved by the local board.

17. During the long-term plan process, it was advised that $191,802 was the optimum amount required to operate this type of facility. By the time of opening the expression of interest process, however, it was recommended that $164,000 would be sufficient. Staff recommend that any remaining budget is retained within the service line, to be allocated as required in 2019/2020. This approach supports the establishment period of a community led operational model as unforeseen financial requirements can arise in the first months of operation and this budget can be made available to allocate to those requirements as and if required.

18. In June 2019, the local board deferred consideration of the 2019/2020 activity ID 159 ‘Fund HCT’ with a budget of $50,000 to deliver placemaking, to enable further conversations with HCT prior to approval (resolution number UH/2019/78).

19. The local board met with HCT on 3 July 2019 to discuss the funding allocation purpose and the importance of robust monitoring and accountability processes for 2019/2020. Staff will work with the trust and seek relevant information to update the local board through:

· monthly activity updates

· quarterly activity updates

· a six-month update

· regular meetings with staff to address issues in a timely manner

· review of HCT activity and anticipated reduction of budget allocation for placemaking.

20. Staff recommend that the local board approve the funding allocation of $50,000 in 2019/2020 activity ID 159 to enable placemaking activity to continue in Hobsonville while a review of HCT activity is progressed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The new signage for the Headquarters building and the Sunderland Lounge will be implemented by Community Facilities at no cost to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. In July 2018, the local board requested that staff work with Te Kawerau a Maki to identify a Māori name for the Headquarters building and the Sunderland Lounge buildings (resolution number UH/2018/81).

23. The dual naming of the Headquarters and Sunderland Lounge buildings supports the delivery of the Upper Harbour Local Board Plan outcome ‘Empowered, engaged and connected Upper Harbour communities’.

Tauākī whakaaweawe Māori

Māori impact statement

24. The proposed additional names have been gifted by Te Kawerau a Maki.

25. The increase in Māori language and stories through facility naming will enable Māori to see and hear their culture and language being used in their community and will play a role in supporting this.

Ngā ritenga ā-pūtea

Financial implications

26. Existing operational budget will be used to fund internal and external signage associated with naming of both buildings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There is a risk that renaming an existing community facility may cause confusion with users and hirers, which could result in a reduction in community usage and identity. This will be mitigated with a communications plan to inform customers of the change and to support creating connection to the new names.

Ngā koringa ā-muri

Next steps

28. Staff will work with Community Facilities to progress the signage implementation.

29. Staff will work with HCT to progress an activity review and update the local board.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sharon McGinity - Project Manager Community Places

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Eric Perry - Relationship Manager

Upper Harbour Local Board

18 July 2019

Auckland Transport monthly report - July 2019

File No.: CP2019/12361

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to provide:

· an update on the current status of the Local Board Transport Capital Fund (LBTCF)

· a summary of consultation material sent to the local board

· transport-related information on matters of specific application and interest to the Upper Harbour Local Board and its community.

Whakarāpopototanga matua

Executive summary

2. In particular, this report includes:

· updates on the Local Board Transport Capital Fund (LBTCF) in the Upper Harbour Local Board area

· consultation information sent to the local board for feedback

· decisions of the Traffic Control Committee (TCC) as they affect the local board area.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the monthly update report from Auckland Transport for July 2019.

Horopaki

Context

3. This report addresses transport-related matters in the Upper Harbour Local Board area.

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports monthly to local boards, as set out in local board engagement plans. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF) update

5. The Local Board Transport Capital Fund (LBTCF) is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor, although projects running through parks can be considered if there is a transport outcome.

6. The Upper Harbour Local Board’s LBTCF allocation was $1,835,080 for the current political term. In addition, there is a sum of $764,795 which was approved by the council and became available from 1 July 2018.

Upper Harbour Local Board Transport Capital Fund financial summary
Total funds available in current political term	$2,599,874
Amount committed to date on projects approved for design and/or construction	$2,560,814
Remaining budget	$39,060

7. The following table outlines the status of the LBTCF projects as at 27 June 2019:

Local Board Transport Capital Fund project status as at 27 June 2019
Rame Road project	The Rame Road project is still at the detailed design stage as per the option agreed in December 2018 (resolution number UH/2018/158) with some amendments from the local board. AT’s internal consultation process was completed on 27 May 2019. The stormwater and maintenance review was completed in the first week of June 2019. External consultation/public notification is to happen at the end of July / beginning of August 2019. A copy of the updated plan and engagement letter will be sent to the local board once approved. The tender process will commence once the outcome of consultation is known and confirmation from the local board to proceed is received.
Kyle Road footpath	Detailed design will be approximately eight weeks, with a targeted completion date of mid-September 2019. Tender evaluation and award will be approximately six weeks, with an intended completion date of October 2019. Construction will be approximately eight weeks, aiming for completing in mid-January 2020.
Upper Harbour Drive junction	AT has been researching previous works at the intersection and collating the data. A project manager has been appointed and is currently working to engage a consultant to investigate possible options and costings. Results can be expected late 2019.
Kingsway Road pedestrian access upgrade	The local board allocated $34,000 to carry out improvements to Kingsway Road. The works will commence in September 2019 and will include: · bush on both sides of Kingsway Road to be heavily trimmed · northern road edge of seal to be widened at pinch points on the Kauri Road side by excavating and compacting metal and then sealing with asphalt by hand · widening the Herald Island end – the bank at the transformer will be cut back and a low retaining wall, approximately 15m long, will be built to accommodate widening · reflective studs to be placed just outside the white line.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8. The impact of information in this report is confined to AT and does not impact on other parts of the council group. Any engagement with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Consultation documents on proposed improvements

9. Consultation documents for the following proposal have been provided to the Upper Harbour Local Board for feedback:

· Albany park and ride – signalised pedestrian crossing on Elliot Rose Avenue, Albany.

10. After consultation, AT considers the feedback received and determines whether to proceed further with the proposal as consulted on, or whether to proceed with an amended proposal if changes are considered necessary.

Major capital works in the Upper Harbour Local Board area

11. The following table outlines the status of major capital works in the Upper Harbour Local Board area as at 27 June 2019:

Major capital works as at 27 June 2019
Gills Road link project	The Dairy Flat Highway upgrade and Gills Road link projects have been strategically re-evaluated, taking a more holistic view of the issues and opportunities to determine the most appropriate improvements required.
Dairy Flat Highway/ The Avenue project	The Dairy Flat Highway upgrade and Gills Road link projects have been strategically re-evaluated, taking a more holistic view of the issues and opportunities to determine the most appropriate improvements required.
Medallion Drive link project	Design has been completed. Land negotiation and purchase is extended due to court proceedings. Hearing is expected in July 2019 and should be complete by January 2020. The construction phase will start in February 2020 and will take approximately 18 months.
Pedestrian signal on Oteha Valley Road	AT has completed internal consultation and revised the concept. AT is now undertaking external consultation and once completed, feedback will be sent to the local board.
Dairy Flat Highway safety improvements 2018/19	AT is currently in the procurement stage of the project and a start date for physical works has yet to be determined. The timing for construction of the individual upgrades is yet to be decided, although it is anticipated that this could take place in October/November 2019. This work also includes construction for the Coatesville-Riverhead/Dairy Flat Highway roundabout. A traffic management plan will be in place for all road construction, with some work potentially beginning as soon as July 2019. In August 2019, an additional presentation will be provided to the local board on the outcome of the investigation for the northbound passing lane.
Albany park and ride extension	The car park has been sealed and AT contractors are currently finishing the street lights and landscaping work. AT is aiming for the park and ride to be open to the public on Monday, 8 July 2019.

Issues investigated and responses

12. The local board has requested the following issue be considered, which is still currently under investigation:

· Hooton Reserve parking controls – meeting with Auckland Council parks department to discuss options for the board’s consideration.

Bush Road parking removal and afternoon/evening clearway

13. AT has undertaken queue length observations and conducted a parking occupancy survey. The survey results were supportive of a clearway, although AT has received some negative feedback from Bike Auckland on similar projects on the grounds that broken yellow lines and/or a clearway may worsen safety for cyclists. AT is undertaking internal consultation, with external consultation to follow and an update will be provided to the local board once consultation is completed.

Traffic control committee (TCC) decisions

14. Decisions of the TCC during the month of May 2019 affecting the Upper Harbour Local Board area are listed in the following table:

Street / suburb

Type of report

Nature of restriction

Decision

Elliot Rose Avenue, McClymonts Road – Albany

Permanent traffic and parking changes combined

Berm parking prohibition

CARRIED

Greenhithe Road, Tauhinu Road – Greenhithe

Permanent traffic and parking changes

No stopping at all times, traffic island, give-way control, flush median, edge line

CARRIED

Tauākī whakaaweawe Māori

Māori impact statement

15. Receipt of this monthly report presents no impacts on or opportunities for Māori. Any engagement with Māori or consideration of impacts and opportunities will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

16. There are no financial implications to the local board in receiving this monthly update.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. Receipt of this monthly report has no risks. AT has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

18. AT provides the Upper Harbour Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Owena Schuster – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Upper Harbour Local Board

18 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12241

Te take mō te pūrongo

Purpose of the report

1. To provide local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3. The planning framework sets out in the document:

· identifies community values and priorities

· sets a vision for recovery

· focuses on the consequences to be addressed in recovery

· focuses on building capacity and capability and addressing barriers

· identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) provide feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes, the Civil Defence Emergency Management Act 2002 was amended and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to local board cluster meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year, the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [issued by the Ministry of Civil Defence Emergency Management, DGL 20/17].

10. The pathways document is structured around this process, as illustrated in the components of Figure 1 on page 3 of the document:

i) Identifying community values and priorities:

The planning framework set out in the pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii) Setting the recovery vision:

The pathways document sets the vision whereby ‘Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.’

Being well placed means being well-prepared.

iii) Anticipation of consequences and opportunities of Auckland hazards and risks:

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in the Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the pathways document.

iv) Building capacity and capability, addressing barriers to recovery:

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v) Identifying actions to build momentum:

Another significant focus is the work to be done to be better prepared. There are 43 actions identified under five focus areas: Recovery is communicated; Recovery is understood; Capacity and Capability is available; Collaboration is supported; and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead-up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021, unless delayed by events.

11. Against this background, comments and views on the pathways document strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the council group in recovery.

13. Views from across the council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery, is a goal of Auckland Emergency Management. It is also part of the work plan arising from the planning framework set out in the pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multi-agency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback is required by 31 July 2019. All feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporated into the final iteration of the pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Pathways to Preparedness: A Planning Framework for Recovery	71

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Eric Perry - Relationship Manager

Upper Harbour Local Board

18 July 2019

Replacement names for two roads within the Te Uru subdivision at 60-73 Hobsonville Point Road, Hobsonville

File No.: CP2019/12373

Te take mō te pūrongo

Purpose of the report

1. To replace two recently approved road names in the Te Uru village subdivision at Hobsonville Point, due to a duplication error (resolution number UH/2019/65).

Whakarāpopototanga matua

Executive summary

2. At its June 2019 business meeting, the Upper Harbour Local Board approved eleven new road and jointly owned access lot (JOAL) names for the Te Uru development. Land Information New Zealand (LINZ) have since clarified that the names ‘Taranui’ and ‘Paihere’ are not available for use, as they are too similar to existing names. This was not discovered earlier due to an internal database error.

3. Replacement names for these two roads have been drawn from the previous unused options presented at the June 2019 business meeting. These names have also been developed by Ngati Whatua o Kaipara and follow the same narrative of raranga (weaving) the harakeke (flax). The names reflect parts of the harakeke or parts of the body that are involved in the weaving of the flax into objects. This narrative is used as a cohesive naming theme that ‘weaves together’ across the whole Te Uru development.

4. The proposed replacement road names all meet the requirements of the Auckland Council Road Naming Guidelines, demonstrate a clear local cultural theme, and have been provided by mana whenua. LINZ has also confirmed their availability for use.

5. The proposed replacement names and meanings are shown in the following table for the local board’s consideration:

Road	Name	Preference	Meaning / translation
*Road 4*	Taranui Road	To be replaced	Taranui translates to a threatened native plant
Road 4	Tarakoi Road	Preferred	Tarakoi also translates to a threatened native plant
Road 4	Neke Matau Street	Alternate	Neke Matau translates to ‘move right’, as the road it is naming is going to the right. The road type ‘Street’ is required to distinguish this from ‘Ringa Matau Road'
*6. JOAL 8*	Paihere Lane	To be replaced	Paihere means to bond, unite, unify; to unify the frayed ends of the harakeke together to strengthen it and make it stronger through weaving
JOAL 8	Rangitāmiro Place	Preferred	Rangitāmiro means to join, bind, twist; to twist the frayed end of the harakeke together to strengthen it and make it stronger through weaving

Alternates (to be used for either road)
Mikao Place	Fingers - using your fingers in the weaving of the harakeke (dexterity of fingers was crucial in the creation of woven treasures
Poho Place	Chest - relating to the heartbeat of the person weaving
Rauroa Place	To be long – relating to the long strand in the middle of the harakeke
Koro Matua Place	The use of the thumb for weaving – another meaning is ‘thumb width’ which is a traditional measurement

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) rescind part of resolution UH/2019/65, in order to remove approval of the road names ‘Taranui Road’ (public road 4) and ‘Paihere Lane’ (jointly owned access lot 8), as Land Information New Zealand has advised that these names are not available for use as they are too similar to existing road names.

b) approve the following names for public road 4 and jointly owned access lot 8, created by way of subdivision at 60-73 Hobsonville Point Road, Hobsonville, for the Te Uru village development:

Road reference

Proposed name

Replaces

Road 4

(superblock 3)

Tarakoi Road

Replaces Taranui Road

Jointly owned access lot 8 (TU4, superblock 2)

Rangitāmiro Place

Replaces Paihere Lane

Horopaki

Context

7. The Te Uru village subdivision sits within the wider Hobsonville Point special housing area. The development will provide approximately 200 new dwellings split across three main ‘superblock’ stages, each split into smaller blocks for reference and labelled TU3, TU4, and so on.

8. A map and site plans of the development can be found in Attachments A and B to the report.

9. The Upper Harbour Local Board has already approved the road names for superblocks 1 and some names for superblocks 2 and 3 of Te Uru, with all names following the themes of raranga and harakeke. The names already approved will ‘weave’ together with the new proposed names, to create a cohesive narrative for the whole development.

10. All names were developed by Ngati Whatua o Kaipara, who have been working closely with the developer, Fletcher Residential Limited, to create an overarching design narrative for the Te Uru development, demonstrating a clear local cultural theme.

11. The developer provides all new residents with a home user guide which gives background information and detail on the development. This will be updated so future versions will contain an explanation and story of the road names within the development.

12. The road names that were approved under resolution UH/2019/65 in June 2019, and which are to remain in place, are as follows:

Road	Approved name	Meaning / translation
Road 1	Waenganui Road	The centre, the middle, among, midst, amid, between, intervening space – in reference to the location of this road
Road 2	Ringa Matau Road	Right hand, emphasised through the weaving process
Road 3	Te Rito Road	Middle strand of the harakeke - considered the baby, surrounded by parents and grandparents in order to protect it; this lends itself to the term Pa Harakeke, also with reference to family
JOAL 1	Matimati Place	Fingers - using your fingers in the weaving of the harakeke (dexterity of fingers was crucial in the creation of woven treasures)
JOAL 2	Uma Grove	Chest - relating to the heartbeat of the person weaving
JOAL 3	Ringamaui Place	Left hand, as it is used during the weaving of harakeke
JOAL 4	Te Rau Place	Leaf, frond, plume, spray, feather (decoration for weaving)
JOAL 5	Ko Roa Lane	The long strand in the middle or the harakeke
JOAL 6	Ko Nui Lane	The use of the thumb for weaving – another meaning is ‘thumb width’ which is a traditional measurement
JOAL 7	Ko Tohu Place	To point out, show, indicate, point at.
JOAL 9	Hapori Whānui Lane	Means public / wider community.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The replacement road names have been re-assessed to ensure that they meet the Auckland Council Road Naming Guidelines and the national addressing standards for road naming. All standards are met.

14. LINZ has also confirmed that all proposed replacement names are acceptable for use.

15. The Auckland Council Road Naming Guidelines actively encourage the use of Māori names, and typically require that road names reflect a local theme such as:

· a historical, cultural or ancestral linkage to an area, or

· a particular landscape, environmental or biodiversity theme or feature.

16. Ngati Whatua o Kaipara have provided proposed road names with a local cultural theme and a narrative that links to road names already approved across the wider Te Uru development, being the raranga (weaving) of the harakeke (flax).

17. The korero of this theme is based on whanaungatanga; the role of the parents and grandparents (the outer leaves of the harakeke), protecting the children (the inner younger leaves of the harakeke), the future generations. The road names for the different superblock subdivisions within the Te Uru development ‘weave’ together under this narrative.

18. It is recommended that the proposed road names are approved, as they meet the requirements of the Auckland Council Road Naming Guidelines, demonstrate a clear local cultural theme, have been provided by mana whenua, and have been deemed acceptable for use by LINZ.

19. The full background to the proposed names is described by Ngati Whatua o Kaipara in the letter at Attachment C, with the name meanings set out in the tables at paragraph 5 of this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

22. Mana whenua consultation requirements have been met, with Ngati Whatua o Kaipara having been closely involved in this development and providing the proposed names.

23. The review sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan outcome, ‘a Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea

Financial implications

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to LINZ which are then recorded on its New Zealand-wide land information database for street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Road layout - Te Uru subdivision	97
b ⇩	Location and maps - Te Uru subdivision	99
c ⇩	Theme and narrative - Te Uru stage 2	101