Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 18 July 2019 at 9.32am

 

present

 

Chairperson

Margaret Miles, QSM, JP

By electronic attendance until 9.33am [Item 3] returning at 11.03am [Item 19]

Deputy Chairperson

Lisa Whyte

Presiding

Members

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 

 


Upper Harbour Local Board

18 July 2019

 

 

 

1          Welcome

 

The deputy chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

Resolution number UH/2019/79

MOVED by Chairperson M Miles, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)         approve the request for electronic attendance from Chairperson M Miles to accommodate the member being at a place that makes their physical presence at the meeting impossible or impracticable.

CARRIED

Note:      Pursuant to Standing Order 3.3.1, members of the local board or its committees have the right to attend meetings by means of an electronic link, provided conditions of the standing orders are met.

Chairperson M Miles left the meeting at 9.33am.

Note:      As the electronic link failed after approving Chairperson M Miles’ electronic attendance, under standing order 3.3.8, she was no longer deemed to be participating in the meeting until the link quality improved at Item 19 Board members’ reports – July 2019.

 

3          Declaration of Interest

 

As Member N Mayne attends a group at the Hobsonville Church, he declared an interest in Item 13 - Dual naming of Headquarters and Sunderland Lounge and 2019/2020 budgets, and took no part in the discussion or voting on resolutions d) to l).

 

4          Confirmation of Minutes

 

Resolution number UH/2019/80

MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 June 2019, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 20 June 2019

 

Note:       that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 20 June 2019, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

12

Approval of deed for additional land: North Harbour Softball Association Incorporated, Rosedale Park, Albany

 

The Community Lease Specialist was in attendance via Skype to support the item.

 

Resolution number UH/2019/81

MOVED by Member J McLean, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      grant a deed of lease for additional land to North Harbour Softball Association Incorporated for 224m² (more or less) on part of Rosedale Park, Albany, described as part allotment 653 parish of Paremoremo (refer to Attachment A to the agenda report).

b)      note that the commencement date of the deed of lease to North Harbour Softball Association Incorporated on part of Rosedale Park for additional land is scheduled to be 18 July 2019.

c)      note that all other existing terms and conditions of the current lease commencing 1 March 2012 and subsequent renewals, remain in effect and will apply to the deed of lease for additional premises.

CARRIED

 

 

13

Dual naming of Headquarters and Sunderland Lounge and 2019/2020 budgets

 

The Manager Community Places and the Lead Financial Advisor were in attendance to support the item.

 

Resolution number UH/2019/82

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve the name ‘Te Mahere’ (meaning to plan, map, chart, which supports the historical theme of travel) for the dual-naming with the existing Headquarters at 214 Buckley Avenue, Hobsonville Point.

b)      approve the name ‘Te Rere’ (meaning to move, flow, go into action) for the dual-naming with the existing Sunderland Lounge at 5 Marine Parade, Hobsonville Point.

c)      request that the signage for both facilities presents the current name before the Māori name and includes the Upper Harbour Local Board’s logo.

CARRIED

 

Note:       As per standing order 1.9.7, Member N Mayne requested that his dissenting vote to resolution c) be recorded.

Member N Mayne left the meeting at 9.50am.

 

Resolution number UH/2019/83

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson: 

That the Upper Harbour Local Board:

d)      approve 2019/2020 work programme activity line 1093 – Activation of Community Places, which includes an asset-based services operational budget of $164,000 for the community delivery of the Hobsonville Point Headquarters building and Sunderland Lounge.

e)      note that, on the advice of the Manager Community Places, paragraph 16 of the agenda report includes an error and the figure of $191,802 should read $181,802.

f)       note the explanation included within the agenda report at paragraph 16 that explains the reasons as to why the figure that was reported as part of the ACE work programme at the board’s June 2019 business meeting as the operational budget available for the community delivery of the Hobsonville Point Headquarters building and Sunderland Lounge.

g)      request that any difference in operational funding included in the Long-term Plan 2018-2028 for the management of these facilities beyond $164,000 (being up to $17,802 based on information provided at the meeting by the Manager Community Places) not be allocated to Hobsonville Community Trust (HCT) without the express authorisation of the board, as:

i)       the board does not support the allocation of any operational funding to HCT beyond the $164,000 already resolved upon (resolution number UH/2019/58) by the local board when it made its decision to enter into a service agreement with HCT to operate the facilities

h)      request that future quarterly work programme update reports from Arts, Community and Events regarding project line 1093 – ‘Activation of Community Places’ clearly indicate that the quantum of asset-based services operational funding available for the management of the Hobsonville Point Headquarters building and Sunderland Lounge is limited to the $164,000 as per the board’s resolution number UH/2019/58.

i)       agree to hold the remaining $17,802 within a new project line of the Arts, Community and Events work programme as a contingency against those facilities in the Upper Harbour Local Board area that fall under the operational remit of council’s Community Places team (specifically Meadowood House and Albany Community House) in the event that additional funding is required for the management of these facilities during the 2019/2020 financial year, noting that staff will report against this new project line as part of future quarterly reports.

j)       approve 2019/2020 work programme project line 159 ‘Placemaking: fund Hobsonville Community Trust to deliver placemaking activities to meet the needs of local residents and promote community participation and wellbeing’ with a budget of $45,000, split into two six-monthly payments of $22,500, the second of which will be released on receipt of a six-monthly report to the board, to fund Hobsonville Community Trust to deliver placemaking activities to meet the needs of local residents and promote community participation and wellbeing.

k)      note that the following activities will be undertaken over the life of the service agreement to ensure robust monitoring and accountability on behalf of both council and Hobsonville Community Trust (HCT) through the following mechanisms:

i)       monthly activity updates

ii)      quarterly activity updates

iii)     six monthly updates

iv)     regular meetings between staff and HCT representatives to address any issues that may arise in a timely manner

v)      a review of HCT activity and anticipated reduction of budget allocation for placemaking.

l)       allocate $5000 in locally driven initiatives (operational) funding to project line number 161 ‘Placemaking in Whenuapai’, which will allow additional funding in order to provide greater reach into this fast-growing community.

CARRIED

 

Note:       Member N Mayne left the meeting at 9.50am and did not participate in voting on resolutions d) to l).

Member N Mayne returned to the meeting at 10.24am.

 

 

14

Auckland Transport monthly report - July 2019

 

Resolution number UH/2019/84

MOVED by Member B Neeson, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      receive the monthly update report from Auckland Transport for July 2019.

CARRIED

 

 

15

Pathways to Preparedness: A Planning Framework for Recovery

 

The Relationship Manager was in attendance to support the item.

 

Resolution number UH/2019/85

MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)       support the community values and priorities as identified within ‘Pathways to Preparedness: A Framework for Recovery’ as listed on page 4 of the document attached to the agenda report, and endorse the following themes that have been identified as part of consultation and discussion to date:

i)          the importance of retaining heritage (natural, built and cultural heritage) as part of recovery efforts following an emergency

ii)         the importance of ensuring that multiple avenues for communication and connection are restored and maintained, and that traditional and digital media formats and mechanisms are leveraged, which is particularly important to connect with diverse or ‘difficult to reach’ communities

iii)       the importance of getting key infrastructure, such as hospitals, utilities and community infrastructure, up and running quickly after an emergency

iv)       the importance of restoring and ensuring the safety of people and property as part of recovery efforts.

b)       support the recovery vision included within ‘Pathways to Preparedness: A Framework for Recovery’ as listed on page 5 of the document attached to the agenda report, being ‘Auckland’s people, communities, businesses and infrastructure are well-placed to recovery from disaster.’

c)       support the definition within the planning framework of ‘well-placed’ meaning ‘well-prepared’, however:

v)         the framework contains limited information or detail as to how council and its partners will specifically work towards achieving this vision, and more importantly, what role local communities and local boards will have in that process.

d)       support in principle the partnership approach outlined within ‘Pathways to Preparedness: A Framework for Recovery’, but note the following issues and concerns:

i)          the planning framework contains a lack of detail as to how Auckland Emergency Management and the Civil Defence and Emergency Management Group will actively use this framework to work with partners and community to support community action as part of pre-event planning or recovery

ii)         the planning framework mentions a 26-member Auckland Welfare Coordination Group as a key stakeholder, yet no detail is provided as to which organisations or entities comprise this group, and how this framework will engender improved communication and coordination of activities across the group, both in terms of pre-event planning or recovery

iii)       the planning framework mentions engagement with local boards as part of pre-event planning and recovery; however to date, local boards have had limited direct engagement or involvement in civil defence and emergency management planning or activities in their areas.

e)       request that  ‘Pathways to Preparedness: A Framework for Recovery’ be amended to contain further clarity and detail as to the specific role expected of local boards as part of pre-event planning and recovery, given the leadership role local boards play within their communities.

f)            note that, although ‘Pathways to Preparedness: A Framework for Recovery’ hinges on identified community values and priorities, those actions listed within the ‘Actions to build momentum’ section of the planning framework contain little detail or specifics as to how local communities (and in turn local boards) will be able to contribute to the actions identified, as many of the actions are high level, provide no indication as to how such actions are to be achieved, and appear to be focused on Auckland Emergency Management or Civil Defence Emergency Management Group activities.

CARRIED

 

 

 

 

16

Replacement names for two roads within the Te Uru subdivision at 60-73 Hobsonville Point Road, Hobsonville

 

Resolution number UH/2019/86

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      rescind part of resolution UH/2019/65, in order to remove approval of the road names ‘Taranui Road’ (public road 4) and ‘Paihere Lane’ (jointly owned access lot 8), as Land Information New Zealand has advised that these names are not available for use as they are too similar to existing road names.

b)      approve the following names for public road 4 and jointly owned access lot 8, created by way of subdivision at 60-73 Hobsonville Point Road, Hobsonville, for the Te Uru village development:

Road reference

Approved name

Replaces

Road 4

(superblock 3)

Tarakoi Road

Replaces Taranui Road

Jointly owned access lot 8 (TU4, superblock 2)

Rangitāmiro Place

Replaces Paihere Lane

 

CARRIED

 

 

17

Governance forward work calendar - August 2019 to July 2020

 

Resolution number UH/2019/87

MOVED by Member J McLean, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period August 2019 to July 2020, as set out in Attachment A to this agenda report.

CARRIED

 

 

18

Record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 June, and 4 July 2019

 

Resolution number UH/2019/88

MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 June, and 4 July 2019 (refer to Attachments A, B and C to the agenda report).

CARRIED

 


 

19

Board members' reports - July 2019

 

A written report was provided by Member J McLean. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Chairperson M Miles returned to the meeting at 11.03am.

 

Resolution number UH/2019/89

MOVED by Deputy Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

b)      receive the written board member’s report from Member J McLean.

CARRIED

 

Attachments

a     18 July 2019 Upper Harbour Local Board - Item 19 Board members' reports - July 2019 - Written report from Member J McLean

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

11.05am                                             The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................