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Whau Local
Board
03 July 2019
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Extraordinary
Business 5
7 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
8 Procedural
Motion to Exclude the Public 7
C1 Recommendations of the Conduct
Review Independent Panel under the Auckland Council Code of Conduct 7
Chairperson T
Mulholland opened the meeting and welcomed those present.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
Specifically members are asked to
identify any new interests they have not previously disclosed, an interest that
might be considered as a conflict of interest with a matter on the agenda.
The following
are declared interests of the Whau Local Board:
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Board Member
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Organisation
/ Position
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Tracy Mulholland
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·
New Lynn Business Association – Business
Associate/Contractor
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Susan Zhu
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Chinese Oral History Foundation – Committee
member
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The Chinese Garden Steering Committee of
Auckland – Board Member
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Derek Battersby
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·
New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Deputy Chairman
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New Lynn Bowling Club - Patron
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New Lynn RSA - Member
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Catherine Farmer
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Avondale-Waterview Historical Society – Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls – Patron
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Forest and Bird organisation – Member
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Grey Power - Member
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Duncan Macdonald
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Avondale Community Society – Chairman
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Avondale-Waterview Historical Society - Member
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Avondale Jockey Club – Member
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Avondale Business Association – Treasurer
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Te’eva Matafai
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Pacific Events and Entertainment Trust - Co-Founder
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Miss Samoa NZ - Director
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Malu Measina Samoan Dance Group - Director/Founder
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Pasifika Festival Village Coordinators Trust
ATEED - Chairperson
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Aspire Events – Director
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David Whitley
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REINZ - Member
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Lopdell House - Trustee
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Amalgamated Hardware Merchants (AHM)
Apprenticeship Trust – Trustee
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Rotary New Lynn – Head director of
Public Relations New Lynn
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4 Confirmation
of Minutes
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That the Whau Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 26 June 2019, as true and correct.
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6 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
7 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Whau Local
Board
03 July 2019
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Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Whau
Local Board
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Recommendations
of the Conduct Review Independent Panel under the Auckland Council Code of
Conduct
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
In
particular, the report contains sensitive material around the conduct of an
elected member of the Whau Local Board. The Whau Local Board will consider
whether to make the information public after the local board meeting.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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