Agenda of Whau Local Board

Whau Local Board

24 July 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 6

6 Acknowledgements 6

7 Petitions 6

8 Deputations 6

8.1 Deputation - rollout of 5G wireless, Janine Johnson 6

9 Public Forum 6

10 Extraordinary Business 6

11 Whau Local Board Member vacancy 9

12 Auckland Transport Update Report for Whau Local Board – July 2019 13

13 Allocation of Whau Local Board - Auckland Transport Community Safety Fund 19

14 Te Tohu o Te Auaunga (Oakley Creek) Implementation Strategy - Whau 23

15 Pathways to Preparedness: A Planning Framework for Recovery 45

16 Local Board feedback on the Productivity Commission inquiry into local government funding and financing 69

17 Confirmation of workshop records - June 2019 109

18 Governance Forward Work Calendar – July 2019 113

19 Consideration of Extraordinary Items

1 Welcome

Chairperson T Mulholland will open the meeting and welcome those present.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation – Member · Grey Power - Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival Village Coordinators Trust ATEED - Chairperson · Aspire Events – Director
David Whitley	· REINZ - Member · Lopdell House - Trustee · Amalgamated Hardware Merchants (AHM) Apprenticeship Trust – Trustee · Rotary New Lynn – Head director of Public Relations New Lynn

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes, including the confidential section of its meeting, held on Wednesday, 3 July 2019 26 June 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8.1 Deputation - rollout of 5G wireless, Janine Johnson

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Janine Johnson on the rollout of 5G Wireless.

Whakarāpopototanga matua

Executive summary

2. Janine Johnson, on behalf of Concerned Citizens for 5G FREE West Auckland, will be in attendance to present on the proposed rollout in Auckland 2020 of 5B Wireless and concerns that the 5G electromagnetic frequencies pose a threat to health of the community and environment.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) receive the presentation on the rollout of 5G wireless and thank Janine Johnson, on behalf of Concerned Citizens for 5G Free West Auckland, for her attendance.

Attachments

a 5G Free Deputation...................................................................................... 119

b 5G Deputation Presentation......................................................................... 125

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Whau Local Board

24 July 2019

Whau Local Board Member vacancy

File No.: CP2019/13002

Te take mō te pūrongo

Purpose of the report

1. For the Whau Local Board to respond to the vacancy of a local board member.

Whakarāpopototanga matua

Executive summary

2. On 9 July 2019 Whau Local Board Member Duncan Macdonald provided the Chief Executive of Auckland Council with his resignation from the Whau Local Board which took immediate effect. As a result, a vacancy on the Whau Local Board now exists.

3. According to Section 117(3) of the Local Electoral Act 2001, on receiving notice under subsection (2) the local board must, at its next meeting (other than an extraordinary meeting) or, if that is not practicable, at its next subsequent meeting (other than an extraordinary meeting), determine by resolution that either (a) that the vacancy will be filled by the appointment by the local board of a person named in the resolution who is qualified to be elected as a member; or (b) that the vacancy is not to be filled.

4. The Whau Local Board must therefore decide at this business meeting to resolve to appoint someone to the position or determine to leave the position vacant.

5. A person is eligible to be nominated if they are over 18 years of age, a New Zealand citizen, and on the electoral roll. The board may take other criteria into consideration.

6. If, under section 117 (3) (b) the board resolves at this business meeting not to fill the vacancy, it must immediately give public notice of its decision.

7. If under section 117(3) the board resolves to appoint to the vacancy it must immediately give public notice of its decision and its selection process. The board confirms the appointment at its next business meeting on 28 August 2019 and the appointed member will make their statutory declaration.

8. The staff recommendation is that the Whau Local Board resolve not to fill the vacancy due to the proximity of the 2019 Local Government Elections in October 2019.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) resolve to not fill the vacancy created on the Whau Local Board by Member Macdonald’s resignation from the board on 9 July 2019, pursuant to section 117 (3) of the Local Electoral Act.

b) resolve to appoint <<person nominated>> to fill the vacancy until the next triennial election, which takes place on 12 October 2019, pursuant to section 117 (3) of the Local Electoral Act, and that <<person nominated>> be sworn in as a Member at the local board’s business meeting on 28 August 2019.

c) note that the board have selected <<person appointed>> because of <<criteria met>>.

d) resolve that the outcome of the appointment be publicly advertised after the report and resolutions have been restated.

Horopaki

Context

9. On 9 July 2019, Whau Local Board Member Duncan Macdonald provided the Chief Executive of Auckland Council with a letter of resignation from the Whau Local Board, which took immediate effect.

8. As the resignation has taken place within the 12-month period prior to the next local body election, which is on 12 October 2019, the local board has discretion about what it will do. The two options available to the board are:

i) Not to fill the vacancy and run one member short until the next election in October 2019.

ii) Appoint an eligible person to fill the vacancy. There is no requirement or convention that indicates the board must appoint the highest polling, or any candidate from a previous election.

Tātaritanga me ngā tohutohu

Analysis and advice

9. According to Section 117(3) of the Local Electoral Act 2001, on receiving notice under subsection (2) the local board must, at its next meeting (other than an extraordinary meeting) or, if that is not practicable, at its next subsequent meeting (other than an extraordinary meeting), determine by resolution (a) that the vacancy will be filled by the appointment by the local board of a person named in the resolution who is qualified to be elected as a member; or (b) that the vacancy is not to be filled.

10. Following the formal notification of the vacancy to the Chief Executive to the Whau Local Board on 9 July 2019, section 117 (3) of the Local Electoral Act applies. The Whau Local Board must at the next meeting (other than an extraordinary meeting), or next subsequent meeting, determines by resolution either:

(a) that the vacancy is filled by an appointment by the local board of a person named in the resolution who is qualified to be elected, or

(b) that the vacancy is not to be filled.

11. The process commences at the time the board decides on the preferred option.

12. It is recommended that the vacancy is not to be filled. This advice is based upon the consideration of timing of the vacancy in the electoral cycle. Within two days of the business meeting receiving this report (Friday 19 July) nominations will open for the 12 October 2019 triennium elections, furthermore there are only two more business meetings for the current electoral term, and no significant decisions are scheduled.

13. If it is agreed not to fill the vacancy the only action required is to pass a resolution to this effect.

14. If the Whau Local Board decides to appoint an eligible person, then criteria apply.

15. The criteria for eligibility for serving as an elected representative on a local board are provided in legislation and are:

i) Applicants must be:

a. Over eighteen years of age

b. A New Zealand citizen

c. On the electoral roll.

ii) Additionally, no member of the governing body may also be a member of a local board. If a person is an un-discharged bankrupt they must disclose this fact to the Chief Executive (Auckland Council’s Code of Conduct).

16. The board may wish to consider other criteria, for example:

· Experience of community leadership within the Whau Local Board area

· An empathy with the cultural diversity of the Whau Local Board area

· Has operated in a governance role

· Experience or knowledge of local government

· Is an excellent communicator

· Has an ability to evaluate and interpret information.

17. Proposed timeline:

24 July 2019 Board meets at scheduled ordinary meeting to make a decision. Resolution made to appoint or leave vacant, under section 117(3) of Local Electoral Act.

24 July 2019 If appointment is made, candidate(s) informed of the board’s decision by nominated elected representative.

25 July 2019 If no appointment is made, the resolution will also be publicised.

If appointment made provide public notice via the next available publication of local newspapers and minutes, providing the resolution and the process and/or criteria by which the person named in the resolution was selected for appointment.

28 August 2019 If appointment made confirm appointment at the next scheduled business meeting; new member to make their Statutory Declaration. Section 118 (2) of the Local Electoral Act provides that the person appointed is for all purposes to be treated as having been elected to fill the vacancy on the date at which the appointment is confirmed. Term of office does not start until there has been a resolution confirming the appointment

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The short-term change to one elected member’s position would not significantly impact on the status quo of the Whau Local Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The recommendations contained within this report fall within the local boards legislative responsibilities to respond to an elected member vacancy on the local board.

Tauākī whakaaweawe Māori

Māori impact statement

20. As of Friday 19 July, nominations open for the 12 October 2019 triennium elections, which are open to all.

Ngā ritenga ā-pūtea

Financial implications

21. There are no financial implications of this decision as it falls within existing operational and governance budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The local board would be at risk of not meeting its legislative obligations if it fails to make a decision on this matter.

Ngā koringa ā-muri

Next steps

23. Subsequent to the decision Local Board Services will operationalise and manage next steps.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Mark Macfarlane - Democracy Advisor - Whau
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 July 2019

Auckland Transport Update Report for Whau Local Board – July 2019

File No.: CP2019/13160

Te take mō te pūrongo

Purpose of the report

1. To respond to requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and provide transport related information on matters of specific application and interest to the Whau Local Board and its community.

Whakarāpopototanga matua

Executive summary

2. In particular, this report:

· Provides updates on the Local Board Transport Fund projects in the Whau Local Board Area.

· Notes consultation information sent to the Board for feedback and, details decisions of the Traffic Control Committee as they affect the Board area.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) receive Auckland Transport’s update for July 2019.

Horopaki

Context

3. This report updates the board on Auckland Transport (AT) projects and operations in the local board area, it updates the board on their advocacy and consultations, and includes information on the status of the Local Board Transport Capital Fund.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities

Tātaritanga me ngā tohutohu

Analysis and advice

5. The Local Board Transport Capital Fund (LBTCF) is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. The Whau Local Board has allocated all their funding available.

Whau Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$5,160,346
Amount committed to date on projects approved for design and/or construction	$5,160,346
Remaining Budget left	$0

Avondale Streetscape Project Update

7. An external project manager has recently been engaged to manage this project on behalf of Auckland Transport

8. The current phase of work involves project familiarisation, meeting with the various project partners and developing a Project Plan (including timeframes) for discussion with the Local Board in August or beginning of September through a workshop.

Community Safety Fund Update

9. Auckland Transport has prepared a separate report for the Local Board to consider what project(s) they would like to allocate their funds to.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Parking Around Avondale Station

10. Next year (2020) Auckland Transport (AT) is scheduled to undertake a comprehensive parking study in Avondale town centre. AT will make a note of this request and proper consideration will be given to this area as part of town centre study.

11. AT is also aware of projects that Panuku is undertaking in Avondale. AT will endeavor to work closely with Panuku and where possible to review parking around these projects and recommend any appropriate changes as part of these projects.

Saltaire Street Request For Pedestrian Crossing/Traffic Lights

12. Auckland Transport is currently undertaking a number of projects on arterial roads such as Great North Road, which will look at ways to improve the movement of public transport as well as increasing safety for active modes of travel such as cycling and walking. These changes will also impact the intersections with these arterial roads, such as the Saltaire Street intersection.

13. It is anticipated that consultation with Local Boards, residents, and businesses will form part of the design process. This will enable these projects to deliver an improved road safety environment, which meets the needs of local residents and visitors. As these projects are currently in the early stages, AT have no detailed timescales on when consultation will be available, nor when any changes will occur.

14. Auckland Transport will keep the board updated on progress.

Consultation documents on proposed improvements

15. Consultation documents for the following proposals have been provided to the Whau Local Board for its feedback and are summarised here for information purposes only.

16. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on or amend the proposal if changes are considered necessary:

· Portage Road Car Park Consultation

· Proposal to improve road safety in Vanguard Rd, Kelston

· Proposal to improve accessibility in Ambrico Place, New Lynn

· Rathlin Street / Exminster Street roundabout - Blockhouse Bay

17. The Whau Local Board were in support of the above consultation.

Auckland Transport’s Traffic Control Committee (TCC) report

18. Decisions of the TCC during the month of April 2019 affecting the Whau Local Board area are listed below:

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-April-19

Maui Pomare Street, Whitney Street, Blockhouse Bay

Permanent Traffic and Parking changes Combined

No Stopping At All Times

CARRIED

1-May-19

Blockhouse Bay Road, Donovan Street, White Swan Road, Gill Crescent, Gilfillan Street, Lewis Street, Marshall Laing Avenue, Haycock Avenue, Ellis Avenue, Pascoe Street,

Rathlin Street, Mt Roskill

Permanent Traffic and Parking changes Combined

Lane Arrow Markings, No Stopping At All Times, Clearway, Bus Stop, Bus Shelter, Traffic Island, Pedestrian Crossing, School Crossing Point, School Patrol, Flush Median, Traffic Island, Stop Control, Give-Way Control, Traffic Signal Control, Edge Lines

CARRIED

New Lynn to Avondale Shared Use Path Timeline Update

19. Tendering and Award milestones

· 05 April 2019: Tender released for construction of all stages

· 15 May April 2019: Tender close

· June 2019: Tender awarded

20. Consents milestones

· 15 March 2019 lodged Resource Consents for Stage 3;

· 05 May 2019: Planned lodgement of Resource Consents for Stage 1

· TBC: Planned lodgement Resource Consents for Stages 2a and 2b;

Wolverton Street Culvert Project Update

21. The Wolverton Street culvert project is now expected to begin in 4-6 weeks. The project team is reviewing construction methodologies to ensure the least impact on the road network.

22. The current proposed construction plan is::

Culvert 1- September 2019- March 2021

· The new culvert is a top down bridge construction consisting of bored piles and concrete slab. This will be constructed in stages, with a partial closures of the road. Works will be completed over a 12 month period, at which point the road will be back in operation, before moving to complete the stream works.

23. Culvert 2- July 2019- September 2020

· A new triple barrel 3m diameter pipe culvert is to be constructed off line to the existing culvert. A tunnel boring machine will be used to bore and thrust the new pipe culverts beneath the road over a 12 month period, before moving to complete the stream works.

24. Traffic management plan:

· The road will be widened at Culvert 1 to accommodate a 3 lane temporary tidal flow traffic setup

· Tidal flow arrangement - starts mid-August 2019 for 12 months

· The tidal flow system will see two lanes used for peak traffic flows and a single in the opposite direction. The tidal flow refers to the AM and PM changeover to always have 2 lanes of traffic flowing in the peak direction.

25. More information about the project and how the tidal flow traffic setup will work will be provided before the commencement of work.

Tauākī whakaaweawe Māori

Māori impact statement

26. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

27. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The proposed decision of receiving the report has no financial implications.

Ngā koringa ā-muri

Next steps

29. The forward works programme in the Whau Local Board area could change from the advice provided here if circumstances change.

30. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Owena Schuster, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Members Relationship Unit

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 July 2019

Allocation of Whau Local Board - Auckland Transport Community Safety Fund

File No.: CP2019/13155

Te take mō te pūrongo

Purpose of the report

1. The purpose of the report is for the Board to consider how to allocate its share of the Auckland Transport Community Safety Fund to road safety projects in its area and to decide on a prioritised list of projects to fully utilise the Whau Local Board area’s allocation of the fund.

Whakarāpopototanga matua

Executive summary

2. The Board has put forward two projects after consideration in a briefing with the Chairperson and one other member. The projects put forward have been assessed, scoped and an estimated cost developed by Auckland Transport. The scope and costs were considered at a further briefing with the Chairperson prior to the meeting.

3. It is recommended that the Board prioritise both the projects even though funds allocated to the Whau Local Board will only be sufficient to upgrade the roundabout, given the current estimate, however, should the roundabout project were to be completed for less than the estimate, there would be a scoped project ready to be subsequently progressed.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) endorse the following projects in priority order to utilise the Auckland Transport Community Safety Fund allocated to the Whau Local Board area:

i) Blockhouse Bay Roundabout Safety Upgrade

ii) Veronica Street pedestrian crossing

b) allocate sufficient budget from it’s upcoming 2020-23 Local Board Transport Capital Fund to top up the Community Safety Fund and allow both the above projects to be completed.

Horopaki

Context

4. The 2018 Regional Land Transport Plan allocated $20 million for Financial Year 2019/2020 and Financial Year 2020/2021 for local initiatives in road safety. ($5 million in Financial Year 2019/2020 and $15 million in Financial Year 2020/2021). In order to promote safety at the local community level, the fund is apportioned to each local board area based on a formula that focuses on the numbers of Deaths and Serious Injuries (DSI) in that area.

5. The objective is to accelerate local community-initiated safety projects, around identified high-risk locations and local schools. Local Boards were invited to submit proposals for projects addressing safety issues their communities have identified and also worked with Auckland Transport’s Community Transport Team to identify projects using the new toolbox developed for the Safe School Streets pilot.

6. The Whau Local Board share of the Community Safety Fund is $800,168 over the two years.

7. Criteria for the fund includes physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards which expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm. Individual project cost is to be no greater than $1 million. Projects must consist of best practice components, conform to AT standards and comply with New Zealand law.

8. The fund does not cover the following:

· Projects that are funded by existing AT road safety or other capital works programmes including, but not limited to setting speed limits, seal extensions, maintenance, renewals and planned footpath upgrades (but can be used to augment these projects).

· Projects not within the street, including parks, rail corridor, beaches and property not owned or controlled by AT.

· Projects that have unacceptable effects on network efficiency or introduce unacceptable secondary hazards or effects.

· Projects with an unacceptably high maintenance cost.

· Projects that clash with other planned public projects.

· Complex projects that may take greater than 2 years to deliver including but not limited to projects requiring significant engineered structures, complex resource consents and complex traffic modelling.

· Projects containing unconventional or unproven components including new trials or pilot projects.

· Projects or components of projects that have no demonstrable safety benefit unless they are integral with a safety project.

9. That list of projects has now been costed by AT. If this costing is more than the budget allocated to the particular local board under this funding, then it has the option of using any of it’s available Local Board Transport Capital Fund to top up the project budget.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The list of projects put forward for assessment and costing by the Board is below:

Community Safety Project Proposals – Whau Local Board July 2019
Project Name	Description	Status	Comment	Budget	ID
Blockhouse Bay Roundabout Safety Upgrade	Lower speeds, less driver confusion, improved amenity, improved perceptions of safety and encouragement of active modes.	PASS	Best option to address the identified hazard: Consultation plan attached Includes: · Raising existing zebras · New raised zebra · Kerb buildouts · High friction surfacing	$800,000	CSFWH1.1
Community Safety Project Proposals – Whau Local Board July 2019
Project Name	Description	Status	Comment	Budget	ID
Veronica Street pedestrian crossing	This is a very busy area for pedestrian traffic with shoppers walking to and from Lynn Mall and the train station. There is currently nowhere to safely cross leading to risk-taking behaviour by pedestrians and near misses.	PASS	Best option to address the hazard is a pedestrian crossing with a raised table (raised zebra)	$260,000	CSFWH1.2

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The impact of information (or decisions) in this report is/are confined to AT and do/does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. The projects allocated funding in this report will improve the road safety environment in the communities within the Whau Local Board area

Tauākī whakaaweawe Māori

Māori impact statement

13. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

14. The Whau Local Board area’s allocation of the Community Safety Fund is fully utilised.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

16. Design and construction of approved list of projects.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Owena Schuster, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Members Relationship Unit

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 July 2019

Te Tohu o Te Auaunga (Oakley Creek) Implementation Strategy - Whau

File No.: CP2019/07426

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of Te Tohu o Te Auaunga Implementation Strategy for Whau dated March 2019 (Attachment A, Appendix C).

Whakarāpopototanga matua

Executive summary

1. The Te Auaunga (Oakley Creek) Vision and Restoration Strategy for the Upper Catchment was published by the Puketāpapa Local Board in 2016 and identified community recognition and engagement as key to the successful restoration of of the awa.

2. This vision was also shared by the Albert-Eden and Whau local boards, with sister strategies adopted for the lower catchments of Te Auaunga.

3. To help raise community awareness and give the awa a sense of place, the Puketāpapa Local Board funded the development of a Tohu to represent the whole of Te Auaunga (Oakley Creek).

4. Following its adoption, the Whau, Puketāpapa, and Albert-Eden local boards funded the production of a design guide for the Tohu. This was subsequently adopted in October 2018.

5. A partnership between three local boards, nine mana whenua groups and other stakeholders (including Friends of Oakley Creek), contributed to the production of Implementation Strategies for each local board. The resulting documents set out the initial strategy for implementation of the Tohu.

6. Adoption of the Implementation Strategy by each of the three local boards will support an integrated approach for use of the Tohu across the entire catchment, and demonstrate commitment to raising the profile of this awa.

7. This report specifically seeks the adoption of the Te Tohu o Te Auaunga Implementation Strategy dated March 2019 for Whau (Attachment A, Appendix C).

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) adopt the Te Tohu o Te Auaunga Implementation Strategy for Whau dated March 2019.

Horopaki

Context

8. Te Auaunga is the longest urban stream in Auckland, flowing over fifteen kilometers from its headwaters in Puketāpapa through the Whau and Albert-Eden local board areas with its mouth at the Waitemata Harbour.

9. Sections of the catchment have been extensively modified and are polluted. This negatively impacts the health of the awa and the harbour.

10. The Te Auaunga Vision and Restoration Strategy for the Upper Catchment, was published by the Puketāpapa Local Board in 2016, and identified a number of high level objectives for restoration of the lower catchment.

11. This vision was also shared by the Albert-Eden and Whau local boards, with sister strategies adopted for the lower catchments of Te Auaunga.

12. The Tohu design was adopted in 2017, and Tohu design guide in 2018, by all three local boards.

13. Following this, the Te Tohu o Te Auaunga Implementation Strategy for Whau was developed collaboratively between council staff, three local boards, nine mana whenua groups and other stakeholders, including the Friends of Oakley Creek.

14. The Implementation Strategy outlines which elements from the design guide will be prioritised for delivery over the next 3-5 years.

15. It also indicates locations where the Tohu could be installed.

16. The plan embraces six key elements (Attachment A, Appendix C)

· Mauri Stone

· Interpretive Signage

· Art Installation

· Milestone Markers

· Pou Whenua

· Riparian Planting.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The Whau, Puketāpapa and Albert-Eden local boards worked collaboratively with mana whenua and other stakeholders to provide input into the Implementation Strategy.

18. The strategy was workshopped with the board 22 November 2018 and the awa-wide strategy was the topic of a governance hui 26 February 2019. Feedback from these hui was incorporated into the final document.

19. Adoption of Te Tohu o Te Auaunga Implementation Strategy will result in increased community engagement and awareness of the importance of the awa.

20. Adoption of the Implementation Strategy responds to a key outcome identified in the Whau Local Board Plan 2014 around the development of great communities across the Whau.

21. In addition, the Whau Open Space Network Plan 2017 indicates that “provision of signage that names the Whau’s streams will raise awareness of the waterways and contribute to how they are valued”.

22. Adoption of this strategy also reflects the desire of Auckland Council to deliver the vision of the world’s most liveable city, including a Māori identity that is Auckland’s point of difference in the world.

Tauākī whakaaweawe Māori

Māori impact statement

23. Mana whenua were engaged as a partner throughout the development of the Tohu and design guide. Representatives from Te Akitai Waiohua, Ngāti Tamaoho, Ngāti Whātua Orākei, Te Kawerau a Maki, Ngāi Tai ki Tāmaki, and Ngāti Whanaunga helped to provide advice to guide development of the design guide at multiple hui and on a site walkover.

24. Possible future projects related to the tohu are the development of carvings or art installations along Te Auaunga. Should these projects be funded and initiated, Mana Whenua would be engaged further to provide input.

25. Te Auaunga is of cultural significance to Māori. Its waters weave together a cultural landscape of diverse cultural sites including mahinga kai, pā taua, papakāinga , wāhi nohoanga and wāhi tapu.

26. Design of the Tohu itself represents the cultural significance of the awa and symbolises the importance of mana whenua as kaitiaki (guardians) of the catchment.

Ngā ritenga ā-pūtea

Financial implications

27. Additional funding will be sought in the future through the Community Facilities work programme to progress further implementation of the Tohu.

28. Future asset renewals within the catchment may also look to prioritise elements from the design guide.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. The exact locations for the Tohu are yet to be determined, and due to unforeseen circumstances or site constraints there is a risk not all elements will be able to be delivered. Any variations will be raised for discussion with all stakeholders and partners.

Ngā koringa ā-muri

Next steps

30. Next steps are detailed investigation and design, as funding becomes available.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Te Tohu o Te Auaunga Implemetation Strategy dated March 2019	25

Ngā kaihaina

Signatories

Author

Netty Richards - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 July 2019

Pathways to Preparedness: A Planning Framework for Recovery

File No.: CP2019/12255

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery.

Whakarāpopototanga matua

Executive summary

2. The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster.

3. The planning framework set out in the document:

· Identifies community values and priorities

· Sets a vision for recovery

· Focuses on the consequences to be addressed in recovery

· Focuses on building capacity and capability and addressing barriers

· Identifies actions to build momentum.

4. It has been developed with local board engagement over 2018 and local board feedback is now sought particularly on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) endorse and provide any further feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery document.

Horopaki

Context

5. Following the Christchurch and Kaikoura earthquakes the Civil Defence Emergency Management Act 2002 was amended, and new guidelines were issued requiring better preparation for, and implementation of, recovery from a disaster.

6. Auckland Emergency Management began development of the Resilient Recovery Strategy to ensure Auckland is better prepared. This included:

· workshops on recovery with local boards between 24 May and 12 July 2018

· reporting back on the workshops in September 2018

· presentations to Local Board Cluster Meetings in March and November 2018

· updating local boards on the development of the Resilient Recovery Strategy in November 2018 and advising that a draft would go the Civil Defence Emergency Management Group Committee in February 2019.

7. At the beginning of this year the Resilient Recovery Strategy was renamed ‘Pathways to Preparedness: A Planning Framework to Recovery’ (refer Attachment A) as it better described the document’s intent and contents.

8. The Civil Defence Emergency Management Group Committee approved the draft Pathways document for targeted engagement in February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The development of Pathways to Preparedness: A Planning Framework for Recovery followed the Ministry of Civil Defence and Emergency Management’s ‘Strategic Planning for Recovery’ guidelines [DGL 20/17].

10. The Pathways document is structured around this process as illustrated in the components of Figure 1 in the Pathways document (page 3):

i) Identifying community values and priorities

The planning framework set out in the Pathways document is described as community centric. Community values and priorities guide us in our preparations enabling recovery to be set up and implemented in a way that helps to meet community needs and aspirations.

An initial set of community values and priorities was derived from workshops with local boards and advisory panels. They will be refined through community engagement as a part of actions to build a better understanding of recovery.

ii) Setting the recovery vision

The Pathways document sets the vision whereby “Auckland’s people, communities, businesses and infrastructure are well-placed to recover from a disaster.”

Being well placed means being well-prepared.

iii) Anticipation of consequences and opportunities of Auckland hazards and risks

Anticipating potential consequences and opportunities from the impacts of Auckland’s hazards and risks provides insight into what might be required of a recovery. Auckland’s hazards and risks are identified in our Group Plan and some are the focus of the Natural Hazards Risk Management Action Plan. Building on previous work is part of the work programme resulting from the planning framework under the Pathways document.

iv) Building capacity and capability, addressing barriers to recovery

Another way in which the planning framework is community centric is in the way we will work in a recovery. Taking a collaborative, partnership approach means structuring and implementing recovery in a way that maintains its focus on community outcomes.

A significant recovery will require ‘big government’ structures and processes to effectively mobilise resources and coordinate large scale effort. Such approaches can seem remote from local communities. Effort is required to ensure good communication and community engagement are effectively maintained.

v) Identifying actions to build momentum

Another significant focus is the work we need to do to be better prepared. There are 43 actions identified under 5 focus areas: Recovery is communicated, Recovery is understood, Capacity and Capability is available, Collaboration is supported, and progress is monitored and evaluated.

The actions will form a work programme to be implemented in the lead up to the review of the Auckland Civil Defence Emergency Management Group Plan which is due by October 2021 unless delayed by events.

11. Against this background comments and views on the Pathways to Preparation: A Planning Framework for Recovery strategy is particularly required on:

· community values

· community priorities

· the vision

· the way we will work in recovery

· the work to be done to be better prepared for recovery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Many parts of the Auckland Council group potentially become involved in responding to a disaster and subsequent recovery. The planning framework in the Pathway’s document seeks to provide clarity about what will be required to support effective collaboration across the Council group in recovery.

13. Views from across the Council group are being sought during targeted engagement through June and July 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland’s hazards and risks may give rise to events with local, sub-regional or region-wide impacts. Their consequences will be influenced by the circumstances of the time and place in which the event took place.

15. Local board views on their community’s values and priorities are important in determining the way we will work together collaboratively in recovering from a disaster.

Tauākī whakaaweawe Māori

Māori impact statement

16. Recovery addresses the consequences of an emergency and their impacts across the natural, social, built and economic environments. The goals, objectives and execution of recovery holds implications for iwi, environmental guardianship, Māori communities (iwi, hapu and mataawaka), marae, assets and the Māori economy.

17. Building relationships amongst Auckland’s Māori communities to develop a deeper understanding of our potential collaboration across reduction, readiness, response, resilience and recovery is a goal of Auckland Emergency Management. It is also part of the workplan arising from the planning framework set out in the Pathways document.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications arising out of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Pathways to Preparedness: A Planning Framework for Recovery and the work programme it will establish are intended to address the risk of Auckland being unprepared to recover from a disaster.

20. Recovering from a disaster is complex, lengthy and costly. An absence or lack of preparation can:

· delay commencement of recovery efforts and lengthen the time taken to complete recovery

· inhibit multiagency collaboration

· lead to increased costs, disruption and distress for affected communities and individuals.

Ngā koringa ā-muri

Next steps

21. Local board feedback will be collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporation into the final iteration of the Pathways document.

22. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Pathway to Preparedness - A Planning Framework for Recovery	47

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 July 2019

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

File No.: CP2019/13166

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for local boards to formally provide feedback on the Productivity Commission’s (the commission) inquiry into local government funding and financing.

Whakarāpopototanga matua

Executive summary

2. On 4 July 2019, the Productivity Commission released its draft report relating to its local government funding and financing inquiry.

3. The inquiry’s key aim is establishing whether the existing funding and financing arrangements are suitable for enabling local authorities to meet current and future cost pressures.

4. The commission’s draft report:

· raises eight questions

· highlights 67 findings

· makes 30 recommendations.

5. Local boards are advised that their views and feedback for staff to consider when drafting the submission, need to be received by Monday, 29 July 2019.

6. Auckland Council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019. Submissions on the inquiry close on 29 August 2019.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) provide any formal feedback on the Productivity Commission inquiry into local government funding and financing.

Horopaki

Context

7. Central Government asked the Commission to conduct an inquiry into local government funding and financing in July 2018. The inquiry’s terms of reference require the commission to examine the adequacy and efficiency of the current local government funding and financing framework and, where shortcomings in the current system are identified, examine options and approaches for improving the system.

8. The inquiry’s terms of reference do not call for an assessment of, or changes to the current scope and responsibilities of local government.

9. The Commission’s issues paper was released on 6 November 2018. The council made a submission on the issues paper which was approved by the Finance and Performance Committee. The council’s submission to the issues paper can be found as Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The draft report is available on the commission’s website.

11. The commission’s ‘At a glance’ document can be found as Attachment B and its ‘A3 overview’ is at Attachment C.

12. The draft report states that:

· the current funding and financing framework is broadly sound but that councils need new tools to help them deal with some specific cost pressures

· if councils struggle to deal with rising costs, or are not incentivised to improve their performance, communities are unlikely to reach their potential

· the funding and financing framework for local government must incentivise good performance and enable local authorities to deliver quality amenities and services that reflect the preferences and aspirations of their communities.

13. The commission has found that the existing funding model is insufficient to address cost pressures in the following four areas and that new tools are required:

· supplying enough infrastructure to support rapid urban growth

· adapting to the impacts of climate change

· coping with the growth of tourism

· the accumulation of responsibilities placed on local government by central government.

14. The commission also considers the three-waters sector an important area for investigation.

15. The inquiry’s terms of reference have also been amended to require the commission to consider whether a tax on vacant land would be a useful mechanism to improve the supply of available housing. The addition is a result of the Tax Working Group’s final report to the government.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The council group’s impact and views will be developed and presented for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are advised that their views and feedback for staff to consider when drafting the submission, need to be received by Monday, 29 July 2019.

18. Any formal feedback received after 29 July and before 19 August 2019 will be provided to the Finance and Performance Committee to seek their endorsement to incorporate in the council’s submission.

Tauākī whakaaweawe Māori

Māori impact statement

19. Staff will also seek input from the Independent Māori Statutory Board.

Ngā ritenga ā-pūtea

Financial implications

20. There are no financial implications in deciding to make a submission. However, there may be positive or negative financial implications if the government decides to implement any of the recommendations made by the Productivity Commission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. If the local board does not contribute to the submission, then there is a risk that the Auckland Council family’s position on this inquiry will not reflect issues that are important to the local community.

Ngā koringa ā-muri

Next steps

22. The council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

23. A workshop to discuss the draft council submission with the Finance and Performance Committee has been scheduled for 15 August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Council submission on the issues paper - approved by the Finance and Performance Committee on 6 November 2018	71
b ⇩	'At a glance' - Local government funding and financing	101
c ⇩	'At a glance' - A3 briefing	105