Waitematā Local Board

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 16 July 2019 at 2:00pm.

present

Chair	Pippa Coom
Members	Adriana Avendaño Christie
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas

ABSENT

Deputy Chair	Shale Chambers
Member	Denise Roche

Waitematā Local Board 16 July 2019

1          Welcome

The Chair opened the meeting and welcomed all those present.

2          Apologies

Resolution number WTM/2019/132

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) accept the apology from Deputy Chair S Chambers for absence

b) accept the apology from Member D Roche for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number WTM/2019/133

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting held on Tuesday, 18 June 2019, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1

Proposal for an interactive sculpture pavilion in Heard Park, Parnell.

Resolution number WTM/2019/134 MOVED by Member R Northey, seconded by Chairperson P Coom: That the Waitematā Local Board: a) thank Cheryl Adamson of Parnell Business Association and Hiraani Himona of Te Tuhi, for the presentation and their attendance at the business meeting b)      refer this item to Council’s Arts Community and Events Department, Parks, Sport and Recreation Department and Community Facilities Department for information and advice c)      note that the local board work programme for 2019/2020 has allocated $15,000 to review the concept plan for Heard Park and $150,000 to renew the community building on Heard Park. CARRIED

8.2	That's The Story in-school's initiative
	This item was not heard as there was no-one present to speak to it.

8.3

The rugby network - recent milestones with community rugby facility planning.

Resolution number WTM/2019/135 MOVED by Member R Thomas, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      thank Steve Kidd, Senior Advisor, Spaces & Places/Sector Development at Auckland Sports & Recreation and Brett Young, Facilities & Community Liaison Manager at Auckland Rugby for the presentation and attendance at the business meeting b)      refer the presentation to RFA and request a report back on any plan for installing lights and sand carpeting at Western Springs outer fields. CARRIED

9          Public Forum

9.1	Gael Baldock - Parks Management
	This item was not heard as there was no-one present to speak to it.

9.2	Wendy Grey and Sam Parsons - Western Springs
	Resolution number WTM/2019/136 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) thank Wendy Grey and Sam Parsons for the presentation and attendance at the business meeting. b) CARRIED
	A video was shown and is available to view at https://youtu.be/yw1sDUPsRko

9.3	Chris Yoxall - Stop feeding the birds at Western Springs
	Resolution number WTM/2019/137 MOVED by Member A Avendano Christie, seconded by Member R Thomas: That the Waitematā Local Board: a) thank Chris Yoxall of Duck Rescue Auckland for the presentation and attendance at the business meeting b) refer the presentation to the Parks, Sport and Recreation and the Community Facilities departments for consideration and report back to the local board on advice on feeding birds, for inclusion in Western Springs Lakeside Park Te Wai Ōrea Development Plan. CARRIED
	Attachments a     20190716 Waitemata Local Board Item 9.3 Chris Yoxall "Don't feed the birds at Western Springs" reading notes

9.4	Vaughan Clutterbuck and Steve Abel – Western Springs Forest Protection Society
	Resolution number WTM/2019/138 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) thank Vaughan Clutterbuck and Steve Abel for the presentation and attendance at the business meeting. CARRIED

9.5	Boopsie Maran - Proposal for a market on Mackelvie Street
	Resolution number WTM/2019/139 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) thank Boopsie Maran for the presentation and attendance at the business meeting. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Councillor's report
	Ngā tūtohunga / Recommendation/s There was no update from the Waitematā and Gulf Ward Councillor, Mike Lee.

Member R Thomas left the meeting at 3.18 pm.

12	Auckland Transport July 2019 Update
	Resolution number WTM/2019/140 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a)      receive the Auckland Transport July 2019 report. CARRIED

Member R Thomas returned to the meeting at 3.23 p

13	Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 31 March 2019.
	Resolution number WTM/2019/141 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a)      receive the Regional Facilities Auckland 2018/2019 Third Quarter Report. CARRIED
	Attachments a     20190716 Waitemata Local Board Item 13 - RFA responses to queries arising from Quarter Three Report

14	Waitemata Open Space Network Plan
	Resolution number WTM/2019/142 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a)      defer the draft Waitematā Open Space Network Plan to September 2019 meeting to ensure the Plan aligns with the outcomes from the Waitematā Play Network Assessment and Gap Analysis output and responds appropriately to all areas including the central city. CARRIED

The meeting adjourned at 4pm

The meeting reconvenet at 4.15pm

15

Waitematā Local Events Development Fund allocation 2019/2020

Resolution number WTM/2019/143

MOVED by Member R Northey, seconded by Chairperson P Coom:

That the Waitematā Local Board:

a)     approve the allocation of $21,813.69 from the Local Events Development Fund to the following applicants:

Event Name	Organisation	Requested amount	Recommended amount
Opening Night Franklin Road Christmas Lights	Franklin Road Christmas Lights	$8,813.09	$1,813.69
Auckland International Buskers Festival	Crackerjack Events	$25,000.00	$15,000.00
The Farmers Santa Parade	The Auckland Children’s Christmas Parade Trust	$40,000.00	$5,000.00
Total		$73,813.09	$21,813.69

b)     note that the Franklin Road Christmas Lights event receives $7,000 in non-contestable funding from a separate line item in the Waitematā Local Board work programme

c)      decline the requests for funds from the Local Events Development Fund to the following applicants:

Event Name	Organisation	Requested amount	Recommended amount
New Zealand Eid Day – Eid al Adha	New Zealand Eid Day Trust	$50,000	$0.00
Screenies Children’s International Film Festival Aotearoa	Screenies (Pipikids International Film and Medial Festival Trust)	$25,000	$0.00
NZ Taiwan Day 2019	The Preparatory Committee of New Zealand Taiwan Day Trust	$5,000	$0.00
Kelmarna Gardens Harvest Festival 2020	Kelmarna Community Garden Trust	$13,931	$0.00
Auckland Intermediate School’s Art Exhibition	AMSAA (Auckland Middle Schools Art Association)	$5,300	$0.00
Maatuutuu – Addiction Recovery Walk	Drug and Alcohol Practitioners Association Aotearoa New Zealand (dapaanz)	$7,000	$0.00
Total		$106,231	$0

d) reallocate $18,186.31 from the Local Event Development Fund to the Community Grants fund (line item 351)

e) approve the allocation of $6,000 from the 2019/2020 Community Grants fund (line item 351) to the following applicants:

Event Name	Organisation	Requested amount	Amount approved
Kelmarna Gardens Harvest Festival 2020	Kelmarna Community Garden Trust	$13,931	$2,000
Auckland Intermediate School’s Art Exhibition	Auckland Middle Schools Art Association (AMSAA)	$5,300	$2,000
Maatuutuu Addiction Recovery Walk	Drug and Alcohol Practitioners Association Aotearoa New Zealand (Dapaanz)	$7,000	$2,000
Total		$26,231	$6,000

CARRIED

16

Myers Park stage two - Mayoral Drive underpass

Resolution number WTM/2019/144 MOVED by Member R Thomas, seconded by Chairperson P Coom: That the Waitematā Local Board: a)      endorse Option A, the preferred concept design for stage two of the Myers Park project – Mayoral Drive underpass, which maintains above ground storage of stormwater, to progress to the developed design phase b)      support in principle the proposal to allocate $1.85 million additional funding from the city centre targeted rate to the Myers Park stage two project. CARRIED

17

Pathways to Preparedness: A Planning Framework for Recovery

Resolution number WTM/2019/145 MOVED by Member R Northey, seconded by Member R Thomas: That the Waitematā Local Board: a)      receive the draft Pathways to Preparedness: A Planning Framework for Recovery b)      support the commitment in this document to planning for recovery in advance of possible events c)      strongly support the emphasis given to community involvement and resilience in the Plan Framework, including to local knowledge, leadership, partnership and voice d)      supports utilising multiple avenues for communication, acknowledging and responding to diversity, prioritising vulnerable and hard to reach communities, and on getting services and physical, social and community infrastructure up and running quickly e)      express disappointment that local boards and the useful roles they can play in planning and in recovery have been omitted from this document f)       urge that the Planning framework be amended to provide appropriate roles for local boards such as in task force membership, co-ordination, local knowledge and communication g)      delegate authority to the Environment and Infrastructure portfolio lead and co-portfolio holder to provide any further feedback on behalf of the local board in relation to the draft Pathways to Preparedness: A Planning Framework for Recovery, by 31 July 2019. CARRIED

18	Waipāruru Stream restoration plan funded as part of the Waitematā Local Board 2018/2019 local environment work programme
	Resolution number WTM/2019/146 MOVED by Member R Thomas, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      receive the Waipāruru Stream restoration plan. CARRIED

19	Feedback on Statement of Proposal for changes to the Auckland Council Policy on Dogs 2012 and Dog Management Bylaw 2012
	Resolution number WTM/2019/147 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      receive the final feedback on the Statement of Proposal for changes to the Auckland Council Policy on Dogs 2012 and Dog Management Bylaw 2012 as set out in Attachment B of the agenda report. CARRIED

20	Waitematā Local Board formal feedback on Statement of Proposal for changes to the Trade Waste Bylaw 2013
	Resolution number WTM/2019/148 MOVED by Member R Thomas, seconded by Chairperson P Coom: That the Waitematā Local Board: a)      receive the Waitematā Local Board formal feedback on the Statement of Proposal for changes to the Trade Waste Bylaw 2013. CARRIED

21	Chair's Report
	Resolution number WTM/2019/149 MOVED by Member R Northey, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      receive the Chair’s report for the period July 2019. CARRIED

22	Board member reports
	Resolution number WTM/2019/150 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a)      receive the written reports from member R Northey and member V Tava and the verbal board member reports for July 2019. CARRIED

23	Governance Forward Work Calendar
	Resolution number WTM/2019/151 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      receive the governance forward work calendar July 2019 attached to the agenda. CARRIED

24	Waitematā Local Board Workshop Records
	Resolution number WTM/2019/152 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) receive the workshop proceeding records for the meetings held on 25 June 2019 and 2 July 2019. CARRIED

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.20pm                                               The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................