I hereby give notice that an ordinary meeting of the Auckland Domain Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 29 August 2019

3.00pm

Room 1, Level 26
135 Albert Street
Auckland

 

Komiti o te Papa Rēhia o Pukekawa /

Auckland Domain Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cr Mike Lee

Deputy Chairperson

Pippa Coom, Waitematā Local Board Chair

Members

Shale Chambers, Waitematā Local Board Deputy Chair

 

Cr Linda Cooper, JP

 

Cr Desley Simpson, JP

 

Vernon Tava, Waitematā Local Board member

 

IMSB Member Renata Blair

 

IMSB Chair David Taipari

 

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

 

(Quorum 5 members)

 

 

 

Duncan Glasgow

Governance Advisor

 

23 August 2019

 

Contact Telephone: 09 890 2656

Email: duncan.glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



 

AUCKLAND DOMAIN COMMITTEE - Terms of Reference

 

Background

The Auckland Domain is an important regional park and also has areas within it managed by the Waitemata Local Board.  This committee is set up jointly by the Governing Body and Waitemata Local Board to co-ordinate decisions relating to the Domain.

 

 

 

Responsibilities

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitemata Local Board.

 

 

 

Powers

All powers of the Governing Body and Waitemata Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

 

 

 

Except:

(a)  powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)  where a matter is the responsibility of another committee or local board

(c)   the approval of expenditure that is not contained within approved budgets

(d)  the approval of expenditure of more than $2 million

(e)  the approval of final policy

(f)    deciding significant matters for which there is high public interest and which are controversial.

 


 

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

General principles

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation

·          


Auckland Domain Committee

29 August 2019

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                8

8          Auckland Domain Event Approvals and Schedule from 1 July 2019 to 30 June 2020 9

9          Accessibility Improvement Programme – parking removal and road closure     37

10        Auckland Domain General Update                                                                            47  

11        Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

3          Confirmation of Minutes

 

That the Auckland Domain Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 5 June 2019, as a true and correct record.

 

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Auckland Domain Committee

29 August 2019

 

Auckland Domain Event Approvals and Schedule from 1 July 2019 to 30 June 2020

File No.: CP2019/15603

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek landowner approval for requested event permits and to receive the schedule of permitted events at the Auckland Domain from 1 July 2019 to 30 June 2020.

Whakarāpopototanga matua

Executive summary

2.       Staff have received three event permit requests requiring Auckland Domain Committee approval.

3.       WhyWomenRun is a women’s running event with approximately 250 people participating. The event requires one day onsite for pack in, event delivery and pack out.

4.       The eighth Continent Marathon and Half Marathon event is a low scale, ticketed, alcohol free event. It is part of an international series, where competitors run a marathon a day on each of the eight continents, of which New Zealand is one of the chosen locations.

5.       Heineken Urban Polo is horse polo match event providing entertainment to ticket holders, with approximately 3,000 people attending. The event requires three days for pack in, one day for event delivery and one day for pack out and will likely require resource consent.

6.       As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee.

7.       As required under the Auckland Domain Event Operational Guidelines, staff have compiled a summary of events scheduled to take place on the Auckland Domain between 1 July 2019 and 1 June 2020.

 

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      approve landowner approval for the WhyWomenRun event to take place within the Auckland Domain on 13 October 2019 (Attachment A to the agenda report)

b)      approve landowner approval for the eighth Continent Marathon and Half Marathon event to take place on 21 January 2020 within the Auckland Domain (Attachment B to the agenda report)

c)      approve landowner approval for the Heineken Urban Polo event to take place within the Auckland Domain (Attachment C to the agenda report), conditional on the date of the event and administrative days being amended from 14 March 2020 to 7 March 2020

d)      receive the summary of events scheduled to take place on the Auckland Domain between 1 July 2019 and 1 June 2020 (Attachment D to the agenda report).

 

 

Horopaki

Context

8.       The Auckland Domain is a high demand site for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

9.       To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

10.     As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

·     are ticketed and/or;

·     take place over multiple days (more than 48 hours) including pack in and pack out and/or;

·     require an authorised road closure.

11.     Staff have received three event permit requests, which require Auckland Domain Committee approval.

12.     Auckland Council is charged with enabling more events within the community, and as such try to accept as many applications as possible. Each application is assessed on its merits in consultation with affected stakeholders.

Tātaritanga me ngā tohutohu

Analysis and advice

WhyWomenRun

13.     Staff have received an event permit request for the WhyWomenRun event, to be held at the Auckland Domain, including an outline of proposed operations for the event (Attachment A).

14.     The WhyWomenRun event is a low scale, ticketed, alcohol free event. The event encourages women of all ages, from all walks of life and of various abilities, to participate in the experience of completing a 5km or 10km race in a friendly and motivating community environment.   

15.     The event will include minimal infrastructure with a BBQ and approximately four tables set up onsite and will require one day onsite for pack in, event delivery and pack out.  Approximately 250 people will participate in the event.

16.     Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Land Owner Assessment Criteria’ of the Domain Events Operational Guidelines document.

Table 1: Impact assessment WhyWomenRun

Category

Impact Assessment

Public restrictions

Medium impact

·    Event is ticketed although no fencing infrastructure is in place.

Utilise zones / expanse of area occupied

Medium impact

·    Event will occur throughout the Auckland Domain. Where possible the participants will travel along footpaths however, the event may require a road closure which could disrupt vehicle access.

Duration and timing of event (including pack in and out time)

Minimal impact

·     The event requires one day onsite for pack in, event delivery and pack out.

Values of area occupied

Minimal impact

·    The event will utilize the hard surface in front of the grandstand, resulting in no sport displacement.

·    Area being utilised is near a significant cultural or historic heritage site or significant trees. Pukekaroa is not included within the event fence line.

Pedestrian flows

Minimal impact

·    The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.

Impact on public vehicle access

Medium impact

·    Vehicle access into and through the Domain will remain open however road closures of some internal roads may be required. 

Infrastructure involved

Minimal impact

·    The event requires minimal supporting infrastructure; one BBQ, approximately four tables. 

Hanging objects

No Impact

Event vehicle movements

Minimal impact

·    Vehicle access to grassed areas is not required. Some support vehicles will be present in the Auckland Domain during pack in and pack out.

Access to power and water

Low impact

·    Power has been requested from the Grandstand building to support a PA system and registration laptops.

Amplified noise

Minimal impact

·    Amplified sound will be in operation during the event 9am – 11.30am for announcements. Noise limits must be consistent with permitted activities set out in Auckland Unitary Plan. 

Use of water features

No impact

17.     Staff recommend approving the WhyWomenRun event to take place on the Auckland Domain as it presents a minor impact and does not displace scheduled sporting activity.

Eighth Continent Marathon and Half Marathon

18.     Staff have received an event permit request for the eighth Continent Marathon and Half Marathon event, to be held at the Auckland Domain, including an outline of proposed operations for the event (Attachment B).

19.     The eighth Continent Marathon and Half Marathon event is a low scale, ticketed, alcohol free event. It is part of an international series, where competitors run a marathon a day on each of the eight continents, of which New Zealand is one of the chosen locations.

20.     The event will include minimal infrastructure with one BBQ and requires one day onsite for pack in, event delivery and pack out. Approximately 50 people will participate in the event.

21.     Table 2 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Land Owner Assessment Criteria’ of the Domain Events Operational Guidelines document.

Table 2: Impact assessment Eighth Continent Marathon and Half Marathon

Category

Impact Assessment

Public restrictions

Medium impact

·    Event is ticketed although no fencing infrastructure is in place.

Utilise zones / expanse of area occupied

Minimal impact

·    Event will occur throughout the Auckland Domain. The participants will travel along footpaths.

Duration and timing of event (including pack in and out time)

Minimal impact

·     The event requires one day onsite for pack in, event delivery and pack out.

Values of area occupied

Minimal impact

·    The event will utilize the hard surface in front of the grandstand, resulting in no sport displacement.

Pedestrian flows

Minimal impact

·    The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.

Impact on public vehicle access

No impact

·    No road closures anticipated for the event. 

Infrastructure involved

Minimal impact

·    The event requires minimal supporting infrastructure; one BBQ. 

Hanging objects

No Impact

Event vehicle movements

Minimal impact

·    Vehicle access to grassed areas is not required. Some support vehicles will be present in the Auckland Domain during pack in and pack out.

Access to power and water

No impact

Amplified noise

No impact

Use of water features

No impact

22.     Staff recommend approving the eighth Continent Marathon and Half Marathon event to take place on the Auckland Domain as it presents a minor impact and does not displace scheduled sporting activity.

Heineken Urban Polo

23.     Staff have received an event permit request for the Heineken Urban Polo event, to be held at the Auckland Domain on 14 March 2020, including an outline of proposed operations for the event (Attachment C).

24.     The Heineken Urban Polo event is a new high scale, ticketed, alcohol event where attendees are spectators to horse polo matches.

 

25.     The Urban Polo is a fusion of sport and music event which is held in the the heart of cities around New Zealand. Urban Polo is a fastpaced, scaled-down version of polo with three players on each team. The traditional rules of polo have been simplified so that polo newcomers will be able to follow the action without any prior knowledge of the game. Urban Polo has been developed with the intention of modernising the sport of polo and increasing accessibility for a greater range of spectators. Music is also played simultaneously to create a party type atmosphere for attendees.

26.     The event will include corporate marquees, general admission space, food vendors and licenced bars and will require Resource Consent. The event requires three days for pack in, one day for event delivery and one day for pack out. Approximately 3,000 people will attend.

27.     Table 3 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Land Owner Assessment Criteria’ of the Domain Events Operational Guidelines document.

Table 3: Impact assessment Heineken Urban Polo

Category

Impact Assessment

Public restrictions

Significant impact

·    Event is ticketed with fencing.

Utilise zones / expanse of area occupied

Significant impact

·    Event will occupy Zone 1a and surrounding areas resulting in displacement of sporting activities for up to five days. The event requires a road closure which will disrupt vehicle access.

Duration and timing of event (including pack in and out time)

Significant impact

·    The event requires three days for pack in, one day for event delivery and one day for pack out.

·    The event is proposed to occur during the cricket season. 

Values of area occupied

Significant impact

·    The event will utilize the lower sports fields resulting in displacement of sport for up to five days.

·    Area being utilised is near a significant cultural or historic heritage site or significant trees. Pukekaroa is not included within the event fence line.

Pedestrian flows

Medium impact

·    The event footprint will cause some restrictions on pedestrian movements through the area however access around the event site will be possible.

Impact on public vehicle access

Medium impact

·    Vehicle access into and through the Domain will remain open however road closures of some internal roads will be required. 

Infrastructure involved

Significant impact

·    The event requires supporting infrastructure including marquees, a stage, 750m of fencing, food vendors and toilets on the sports fields. 

Hanging objects

No Impact

Event vehicle movements

Medium impact

·    Event vehicles require access through grassed areas away from trees during pack in and pack out only.

Access to power and water

Low impact

·    Generators to be onsite.

Amplified noise

Significant impact

·    Amplified music will be in operation for the duration of the event 12.30pm – 8.30pm. Noise limits must be consistent with permitted activities set out in Auckland Unitary Plan. 

Use of water features

No impact

28.     This would be the first time an event of this type has been held in the city centre. It is a unique opportunity to showcase polo, normally identified as a rural sport, to city residents.  While not confirmed, there is the opportunity to have a family-friendly event, the day after the main event. This will open the event for families to watch an exhibition game with international polo players. If it is a Saturday only event, the total time on site would be five days on site.  If family friendly day is added, the total time on site would increase to six days. There will also be a ticketing element to the day, however we are unable to confirm specifics about cost at this time.

29.     The requested Saturday 14 March event date for this event coincides with the Auckland Arts Festival Place Des Anges, which has been approved to be held on a different site at the Domain from 12 March to 15 March 2020 (ADC/2019/12). The Heineken Urban polo event would conclude at 9.00pm and the Auckland Arts Festival Place Des Anges performance is held 8.30pm to approximately 10.00pm.

30.     Both the Arts Festival and the Urban Polo events are large scale and delivering them at the same time will have a significant impact on public accessibility. Both events require displacement of sporting activity to occur and include amplified noise and lighting components. Due to the proximity to one another, noise and light bleed will likely occur. For these reasons, staff do not recommend that the Urban Polo event is approved for 14 March 2020.

31.     Staff have discussed the conflicting event schedules with the Urban Polo event organiser and have agreed that the event date could move to 7 March 2020. This date coincides with the pack in of Auckland Arts Festival Place Des Anges; however, staff assess that this will cause considerably less disruption than 14 March 2020. There is a cricket activity proposed for 7 March 2020 which will need to be rescheduled if the Urban Polo event proceeds on this date and staff will discuss this with the relevant sporting bodies.

32.     Table 4 provides a breakdown of the dates that the Auckland Arts Festival and proposed Heineken Urban Polo event for 7 and 14 March 2020 would occupy the Auckland Domain.

Table 4: Dates that the Auckland Arts Festival and proposed Heineken Urban Polo event would occupy the Auckland Domain

Date

Auckland Arts Festival Place Des Anges

Heineken Urban Polo

Event Date: 7 March

Heineken Urban Polo

Event date: 14 March

Wednesday 4 March

 

Pack in

 

Thursday 5 March

 

Pack in

 

Friday 6 March

Pack in

Pack in

 

Saturday 7 March

Pack in

Event Day

 

Sunday 8 March

Pack in

Possible community day / Pack out

 

Monday 9 March

Pack in

Pack out

 

Tuesday 10 March

Pack in

 

 

Wednesday 11 March

Pack in

 

Pack in

Thursday 12 March

Event Day - Show 1

 

Pack in

Friday 13 March

Event Day - Show 2

 

Pack in

Saturday 14 March

Event Day - Show 3

 

Event Day

Sunday 15 March

Event Day – Show 4

 

Possible community day / Pack out

Monday 16 March

Pack out

 

Pack out

Tuesday 17 March

Pack out

 

 

33.     Staff recommend approving the Urban Polo event on the condition that the event date is amended from 14 March 2020 to 7 March 2020, subject to set permit conditions, the event organiser be required to provide a bond prior to the event date, and to ensure reinstatement of the park post event, should any damage occur. Staff will monitor the event closely to ensure compliance to the conditions set and agreed in the permit.

Summary of Events scheduled to be held in the Auckland Domain over the 2018/2019 event season

34.     As required under the Auckland Domain Event Operational Guidelines, staff have compiled a summary of events scheduled to take place on the Auckland Domain between 1 July 2019 and 1 June 2020 (Attachment D).

35.     Thirteen event permits are scheduled to be issued by Arts, Community and Events Event Facilitation Team over the 2019/2020 event season to take place on the Auckland Domain

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36.     Event Facilitation will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the WhyWomenRun and eighth Continent Marathon and Half Marathon events if required.

37.     Consultation has occurred with Community Facilities regarding the Heineken Urban Polo event. Land Owner approval was assessed as possible, with stipulated conditions including the receipt of a bond.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     Events can cause disruption to local residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation with affected stakeholders.

39.     As part of the wider facilitation process, staff will seek feedback from the Waitematā Local Board on each specific event as more detailed information for each application becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

40.     The Auckland Domain is a significant site for many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

41.     Staff have not identified any significant impact for Māori in the event permit request for the Heineken Urban Polo or WhyWomenRun events.

42.     The event organiser will consult with mana whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

43.     The event facilitation process provides for Auckland Council to recover costs for remedial works that may be required following an event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     The event facilitation process is designed to mitigate the risk of having events in public open space.

45.     Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation will work with stakeholders to meet the requirements however if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

46.     If Urban Polo is approved for 7 March 2020, this will mean a clash with the pack in of the Auckland Arts Festival. This could present operational risks within the space that will need to closely monitored.

47.     Urban Polo event will require resource consent.  Although approval may be granted by the Committee a Resource Consent may not be granted for the activity. The resource consent process, if required, would commence post the committee decision.

48.     The event currently has tentative booking for this space from 4 to 9 March 2020.  No matches can be booked as a result. If approval is given for the event, cricket displacement would occur.

49.     Sports Parks bookings would need to work with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games.

Ngā koringa ā-muri

Next steps

50.     Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

51.     Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

·     Auckland Transport (Streetscapes, Special Events and Public Transport)

·     Auckland Council Community Facilities

·     Auckland Council Environmental Health (Noise)

·     Auckland Transport Harbour Master

·     Auckland Council Heritage

·     Auckland Council Resource Consents

·     Auckland Council Waste Solutions

·     Auckland Council Animal Management

·     Auckland Council Bylaws

·     Auckland Council Alcohol Licensing

·     Auckland Council Building Consents

·     Auckland Council Health & Safety

·     Auckland Council Street Trading 

·     Civil Aviation Authority

·     Civil Defense

·     NZ Police

·     Fire and Ambulance

·     Local Businesses and Residents.

52.     Following receipt of all relevant approvals required, Event Facilitation issue a permit for the event.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Event Proposal WhyWomenRun

19

b

Event Proposal Eighth Continent Marathon and Half Marathon

25

c

Event Proposal Urban Polo

29

d

Auckland Domain Quarterly Report Annual Calendar

35

      

Ngā kaihaina

Signatories

Author

Louella Pitt – Manager Event Facilitation, Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Mark Miller - Principal Parks Advisor

 


Auckland Domain Committee

29 August 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Auckland Domain Committee

29 August 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Auckland Domain Committee

29 August 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator



Auckland Domain Committee

29 August 2019

 

PDF Creator



Auckland Domain Committee

29 August 2019

 

Accessibility Improvement Programme – parking removal and road closure

File No.: CP2019/15703

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek support for parking removal in front of the Auckland Museum and the formal closure of Little George Street. 

Whakarāpopototanga matua

Executive summary

2.         The Auckland Domain Committee (the Committee) has supported the delivery of the Accessibility Improvement Programme (AIP) as part of the implementation of the Auckland Domain Master Plan.  An important component of this is to strategically remove parking areas and reduce vehicle movements in key areas of the Domain. 

3.       The Auckland Museum (the Museum) is asking that the removal of public parking along Cenotaph Road and the Museum Circuit be considered as part of the delivery of the Stage One AIP for two key reasons:

a)      most importantly for health and safety to keep the steadily increasing number of visitors to the Museum safe, and

b)      to protect the sightlines to Auckland’s most iconic heritage building.

4.       The Committee has previously supported the development of a new path connecting the Titoki Street car park with Football Road.  Following further investigation into the best alignment of this path it is proposed that a formal process to close Little George Street be undertaken.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      support the removal of parking in front of the museum, being approximately:

i)        27 parking spaces from Cenotaph Road

ii)       13 parking spaces from the Museum Circuit

b)      request Auckland Transport undertake a formal road closure of Little George Street to enable the restoration of the tuff ring as part of the new path development between the Titoki Street car park and Football Road

c)      recognise the process for implementing clauses a) and b) above is currently unfunded and that options for funding this are being explored.

Horopaki

Context

5.       The Committee adopted the Auckland Domain Master Plan (master plan) in 2016 and over the past few years has received several reports and memos on progressing implementation of the master plan.  Some of the key components of the masterplan have been packaged into the AIP.  This programme seeks to reduce vehicle dominance and improve pedestrian and cycling opportunities in the Domain.  The Committee supported the delivery of Stage One of this AIP at their November 2018 meeting.

6.       An important component of this is to strategically remove or manage some of the parking provision to provide safer pedestrian and cycling circuits and connections.  At the same time the Committee has supported the development of new path connections and finding solutions to managing the high demand for long-stay commuter parking. 

7.       At the Committee’s June 2019 meeting, David Gaimster from the Museum proposed the removal of parking in front of the Museum.  This includes parking on Cenotaph Road that runs in front of the Court of Honour and parking on the Museum Circuit as it comes up to the Museum from the Crescent.  Photographs of the parking areas concerned are available in Attachment A and the proposed parking removal is shown in Attachment B.  The removal of this parking was contemplated in the master plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Parking removals by the Auckland Museum

8.       The issues identified by the Museum about the current 27 car parks provided on Cenotaph Road and the 13 car parks on the west side of the Museum Circuit are:

a)      The cars parked on this road significantly compromise the viewscape and heritage value of the Memorial elevation of the Auckland Museum.

b)      As elsewhere on the Domain, long-stay commuters dominate the use of these car parks. The current 180-minute parking restrictions here provide the longest parking availability in the Domain.  These parks are therefore often at capacity from early in the morning, prior to the opening of the museum.  The Auckland Transport (AT) parking survey undertaken in December 2017 found the average peak occupancy of parking on these two roads was 96%.

c)      Anecdotal evidence suggests that Uber drivers monopolise the 5-minute parking areas in front of the Court of Honour.

d)      It is virtually impossible for Aucklanders and visitors to the city to take a photograph of this iconic heritage building without including parked vehicles.

9.       In addition to the visual impact, the 13 car parks provided on the west side of the Museum Circuit create congestion and safety issues.  Tourist and school buses and AT’s 781 bus service must negotiate these parked vehicles.  There is considerable physical abrasion created by the very tight turn around the corner, as shown in the photographs in Attachment A.  The removal of the parking here would provide more capacity in the turning circle.

10.     Of note, that while the removal of parking is being proposed in these two sections of road, this anticipates that there will still be car and bus movements through these roads.

11.     The Committee has already supported the removal of some parking areas at their November 2018 meeting.  This was part of the roll out of the Stage One AIP and included:

a)      removal of approximately 36 car parks on the Sri Chinmoy Circuit to make this circuit safer for pedestrians and cyclists.  These removals being on the:

-    field side of Grandstand Road South;

-    field side of Football Road near Little George Street; and

-    south side of the Crescent between Football Road and Kiosk Road (except for ongoing provision of a concessionaire space).

b)      removal of approximately 41 parking spaces from along Kiosk Rd and the two small parking areas located at the intersection of Domain Drive and Kiosk Road.  This was to improve safety around the new natural play area and will be offset by the development of a new carpark in Kiosk Road which will accommodate 29 parks.

c)      removal of 3-4 parking spaces from the section of Grafton Mews as part of development of the new path off Centennial Walkway that better connects pedestrians with the bush tracks off Lower Domain Drive.

12.     This parking removal will be off-set by measures that have been supported by the Committee to manage long-stay commuting parking which currently dominates the use of parking areas in the Domain.  The intention is to utilise temporary gates at the Titoki Street carpark and Carlton Gore entrances to restrict access in the early morning thereby opening up the parking for legitimate users of the park.

13.     As previously advised, the Auckland Domain Act 1987 specifies that all existing roadways within the Domain are declared to be roads for the purposes of the Transport Act 1962 and of the Local Government Act 1974.  Roadways within the Domain are therefore “legal” roads under the management and control of AT. 

14.     All changes to parking and traffic controls on legal roads must be approved by AT using their formal decision-making process.  AT bylaws allow the establishment of certain traffic and parking controls by resolutions under the bylaws and this power is delegated to the Traffic Control Committee.  A report is required that will document internal and external consultation and any other relevant information.  The subsequent resolutions legalise the parking restrictions and controls and ensure these can be enforced by AT and the NZ Police.

15.     Discussions are underway with AT to progress the formal decision-making process for the parking removals already supported by the Committee, and these additional removals will be added, if supported by the Committee.

16.     Once the formal process has been completed AT would manage the removal of parking signs and change the road markings to reflect this.

Closure of Little George St

17.     The Committee has previously supported at their November 2018 meeting the trial closure of Little George St as part of the Stage One AIP.  This was to be achieved using the existing bollards to address access for commuter parking and make this a more pedestrian friendly entrance to the park.  In addition, the development of the path connecting the Titoki Street car park and Football Road was supported at this meeting and has subsequently been funded by the Waitematā Local Board. 

18.     A memo to the Committee in June then advised that following further investigation on the route of this new path that it needed to not unduly impact the tuff ring.  The proposed alignment runs along the ridgeline and exits onto Little George Street which would be partially filled to restore the tuff ring in this area.  This effectively requires a closure of Little George Street that will need to go through a consultative process.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     As the roads in the Domain are legal roads council staff have been working with AT on the means to progress these proposals should they be supported by the Committee. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The improvement of accessibility in the Domain has been supported by the members of the Waitematā Local Board on the Committee.  Representatives of the local stakeholder groups were also involved in the working party set up to review the AIP programme.  They have also been supportive of measures to improve the safety of pedestrians and cyclists through the removal of parking, and to reduce the long-stay commuter parking and overall vehicle dominance in the Domain. 

Tauākī whakaaweawe Māori

Māori impact statement

21.     As part of the preparation of the masterplan, five hui were held with mana whenua to ensure their input into the draft content and to hear the public feedback on the plan. Mana whenua will continue to be engaged in partnership on the delivery of many components of the plan, including aspects of the Accessibility Improvement Programme. 

22.     The proposal to remove parking is associated with accessibility is largely about tactical improvements to the operation so it is not proposed to specifically engage mana whenua on this.  The road closure of Little George Street is being proposed to enable the restoration of the tuff ring and this is likely to be of interest to mana whenua, so their support for this will be sought.

Ngā ritenga ā-pūtea

Financial implications

23.     AT has advised to progress the removal or change in parking provision (impacting overall parking provision by 91 car parks) that a consultant would be required to prepare a report for the Traffic Control Committee.  Quotes are being sought on the cost to produce the report.

24.     Further funding will also be required to remove parking signage and change road markings.

25.     These proposals are currently unfunded and options for funding this are being explored.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no substantive risks identified at this point in time to the parking removal.  This will likely impact long-stay commuters. 

27.     Little George Street is a minor entrance to the Domain.  The closure of this will go through a process that will include wider consultation with those likely to be impacted by the road closure. 

Ngā koringa ā-muri

Next steps

28.     If the Committee supports these proposals, the next steps will be to:

a)      contract a traffic consultant to prepare the report for the Traffic Control Committee; and

b)      work with AT to determine the process for the road closure of Little George Street.

29.     The intention would be to report back to the Committee or replacement decision-making body, post-election, to advise on progress of the approvals.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Photographs of parking on Cenotaph Rd and Museum Circuit

41

b

Proposed parking removal map

45

Ngā kaihaina

Signatories

Author

Annette Campion - Policy Advisor

Authoriser

Mark Miller - Principal Parks Advisor

 


Auckland Domain Committee

29 August 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


Auckland Domain Committee

29 August 2019

 

PDF Creator


Auckland Domain Committee

29 August 2019

 

Auckland Domain General Update

File No.: CP2019/15564

 

  

Te take mō te pūrongo

Purpose of the report

1.       To update the committee on recent activities in Auckland Domain.

Whakarāpopototanga matua

Executive summary

2.       Since the 5 June 2019 meeting of the Auckland Domain Committee (the committee), a range of activities have been occurring on, or in association with, Auckland Domain. Of particular note were:

·     a request from the EU Consular Council to develop a 10-year partnership with Auckland Council

·     a review of the Coast to Coast Walkway which passes through Auckland Domain

·     ongoing investigation and progression of the Accessibility Improvement Plan.

 

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      thank the Auckland Consular Corps for their assistance to date and their offer of ongoing support both in terms of volunteering and future provision of appropriate park furniture

b)      support the development of a 10-year partnership with the Auckland Consular Corps, and direct David Stejskal, Senior Arboriculture Specialist, to work with the Corps on the details of a planting day for 2019.

Horopaki

Context

Auckland Consular Corps planting partnership proposal

3.       A letter of intent for a 10-year tree planting partnership at Auckland Domain has been received by the Mayor from the Dean of the Auckland Consular Corps (the Corps).

4.       This follows a successful planting on 17 November 2018 in the area at the southern end of Kari Street Commons adjacent to the hospital.  The November 2018 planting day was supported by committee members, the Mayor and members of the Corps.

5.       This planting day was initiated by consuls from the Visegrad Four group of countries to commemorate the end of WWI in Europe.

6.       The Corps has requested the opportunity to partner for an annual planting on Arbor Day, and associated weeding activities if required, for 10 years. Last year Auckland Council arranged the resource consent and provided the trees whilst volunteers from the Corps planted the trees.

7.       They have requested this continue and offered support for the installation of permanent infrastructure around the grove of trees such as picnic furniture and some directional information about the site and the shared development.

8.       They have also requested a partnering agreement between council and the Corps to ensure that it is able to be implemented irrespective of the usual change of personnel within the Auckland Council and the Corps.

9.       In general, this is considered a positive opportunity to help bring much needed attention to this area of Auckland Domain and develop it into a picnic area and place of respite as agreed through the Auckland Domain Master Plan 2016.  It is recommended that the proposal be formally supported by the committee.

10.     Regarding the request for signage associated with the shared development, it is recommended that this not be supported. The Auckland Domain Master Plan notes that the Auckland Domain’s popularity has seen it suffer from a proliferation of objects placed in the park in response to requests from various individuals and organisations.  A “less is more” approach is recorded in the masterplan along with a commitment to de-clutter and rationalize signage.  The masterplan also prioritises the need to tell the history of the site which remains largely untold, along with prioritising the need for improved wayfinding. 

11.     Sufficient acknowledgement of the partnership can occur through media, newsletters and other online platforms. 

Volunteer pest animal trapping

12.     The second period of pest animal trapping began in early August and will continue through to December, focussing on rodents and possums.

13.     Around 20 regular volunteers continue to monitor the pest animal traplines within Auckland Domain.

14.     This programme is a highly engaging and sustainable way to allow volunteers to contribute to the biodiversity outcomes of the site and has three outcomes:

·     reduce animal pests to a sufficiently low level to allow natural processes such as regeneration of native plant species and successful breeding of birds to occur

·     foster in volunteers a sense of stewardship towards their local park

·     enable people to help protect local park habitat for urban wildlife.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Pest animal trap lines in Auckland Domain

Coast to Coast Walkway

15.     A recent wayfinding audit was carried out by Parks Services graduates on the overall Coast to Coast walkway, including the signage within Auckland Domain.

16.     The Coast to Coast Walkway is an iconic and very popular attraction, promoted by Auckland Tourism and supported by online information. It crosses Auckland Council parkland, Auckland Transport road corridors, Maunga Authority land, as well as land administered by The Cornwall Park Trust.

17.     However, to date, no one department within the council family has seemed to provide oversight of this walk, resulting in some of the signage requiring renewal, relocation or updating.

18.     The initial findings and recommendations from the audit are being reviewed with a view to enabling any planned signage renewals in Auckland Domain to pick up this additional wayfinding within their content.

19.     The option of promoting the route through the AKL Paths web platform is also being explored.

Accessibility Improvement Programme

20.     Since the last update on the Stage 1 programme in June, progress is being made on the detailed design of the four tracks that have been funded by the Waitematā Local Board’s Transport Capital Fund.

21.     It is intended that the detailed design would be brought back to the committee (or its subsequent replacement post-election) prior to consents being sought and development progressing.

22.     Discussions are also underway with AT on progressing the final path improvements they are required to deliver as part of the Parnell train station connections into the Domain.  This includes:

·     completion of the connection from the new boardwalk to the Watercare Service Road

·     interim improvements to the informal path leading up to the woodchip yard

·     formalising the connection from Bledisloe Walk to the intersection of Lower Domain Drive and Domain Drive, currently a woodchipped path.

23.     Since gates have been installed at the entry to the Parnell train station from the new boardwalk, it has been determined that an alternative path is required in this area for those wanting to connect with Parnell but not have to carry a Hop card to pass. 

24.     Minor works will be undertaken on the well-used informal path that runs along the boundary of the Domain and connects the boardwalk with the underpass.  In addition, work is underway to progress the local board LDI-funded signs to be installed in this area.  This has included revision of the Domain map which can be used to reskin the plinths as part of the wider way-finding improvements supported during the 2019/20 Annual Plan deliberations.

25.     Approval was granted by the Waitematā Local Board on 18 June 2019 to utilise their Parking Fund to develop a new car park in Kiosk Road and for the installation of temporary gates in the Titoki Street car park and at the Carlton Gore Road entrance.  

26.     This funding was ratified by the Finance and Performance Committee on 21 August 2019.  The trial gate system is intended to address the high use of the Domain by long-stay commuters and open up carparks for visitors wanting to spend time in the Domain. 

27.     As this impacts access to Football Road and Grandstand Road South which are legal roads discussions are underway with AT on the process required to install a gate at the Carlton Gore Road entrance.


 

28.     Work is also progressing on managing the removal of parking spaces associated with the new paths, the Kiosk Road carpark and the wider pedestrian and cycling improvements on the Sri Chinmoy Circuit as well as the one-waying of Football Road, the east side of the Crescent and a section of Grafton Mews.

29.     As noted in this agenda’s report on parking removals in front of the Auckland Museum, a traffic consultant will need to prepare a report to AT’s Traffic Control Committee and quotes are being sought for this.

Tap n Go

30.     A site visit took place earlier this month to discuss the placement of the Tap n Go unit within the Winter Gardens.

31.     Depending on the final location, a few elements will ned to be considered:

·     if inside, a waterproof cover will be required to mitigate the effects of regular watering

·     if outside, a secure housing with power supply will be needed.

32.     Council’s Heritage Team are being consulted during the discussions on location

33.     The device has been received, so once the above is resolved installation can proceed quickly.

General maintenance

34.     The Valkyries fountain pond remains closed while it awaits replacement of the pond membrane that keeps the pond watertight.

35.     ‘Desire paths’ that lead to the Bledisloe and Lower Domain walking tracks have been mulched to ensure they are non-slip and the mud reduced.

36.     Bike racks have been installed outside of the Winter Gardens

New bike racks outside the Winter Gardens

37.     The first plants grown in the new depot greenhouses have been displayed in the temperate house. The plants are twice the size and significantly more vigorous than the plants grown in previous years.

 

Polyanthus ready earlier than usual

 

Anthuriums ready two months ahead of schedule

 

Anthuriums on display two months early

 

Brassicas ready for display

Duck Pond and Pump Maintenance

38.     The pump fountains continue to operate, with weekly maintenance required to ensure they are not clogged by silt or debris.

39.     An incident occurred where a child ran out onto the pond, thinking it was firm ground due to the covering of weed. The child was immediately rescued by a nearby adult.

40.     The area was re-planted to create a natural barrier between the sealed pavement and the pond.

41.     The pond weed has been completely removed.

Winter Gardens Glasshouses

42.       Works to replace the window joinery and framing in the temperate house has been completed. The same works in the tropical house is progressing and the final completion date is mid-August.

43.     The start date for seismic upgrades and glass replacement has been delayed while a renewed building consent is obtained.

Depot Glasshouses Project

44.       The new greenhouses are so efficient that they have thrown the current growing schedules out.

45.       Plants that were planted in preparation for the spring displays have grown twice as fast and have become ready one to two months ahead of the proposed display installation dates.

46.       While inconvenient in the short-term, it is a significant improvement that such healthy plants can be grown quicker than ever before.

47.       Operational staff have commented on the improved size and condition of plants.

48.     While the main construction works on the glasshouses has been completed and the buildings are fully operational, works to replace the driveways are still underway and set to be completed by the end of August.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49.     This report largely reflects ’business as usual’ operational activities and is considered to be in line with council group activities.

Tauākī whakaaweawe Māori

Māori impact statement

50.     This report largely reflects ‘business as usual’ operational activity and, in general, is not considered to have an impact on the significant values to mana whenua of Auckland Domain.

51.     Updates on larger projects within Auckland Domain will have been, or will be, the subject of specific reports to the committee previously or at a later date, where Māori impacts will be reported on.

52.     Given the significance of the site to mana whenua and Māori of Auckland, engagement on any new developments is essential and this has been, or will be, reported on a case by case basis.

Ngā ritenga ā-pūtea

Financial implications

53.     As noted above, there are a range of projects either occurring or proposed that require funding. All maintenance and renewal works are within approved budgets.

54.     New funding has been received, or is still being sought, for paths, car parking changes and wayfinding signage as discussed above.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55.     There are no substantive risks identified at this point in time.

56.     Current projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

57.     Over the next quarter, the following steps will occur in relation to the matters raised in this report:

Auckland Consular Corp planting partnership proposal

58.     Development of a 10-year partnership agreement between council and the Auckland Consular Corps.

59.     Further discussions with the Auckland Consular Corps on options for contributing to the installation appropriate park furniture.

60.     Arrangement of an Arbor Day (or similar) planting event in 2019.

Coast to Coast Walkway

61.     Further review of the audit and recommendations to identify which can be incorporated into existing work programmes.

62.     Exploring the possibility of using the AKL Paths web platform to promote the walk.

Accessibility Improvement Programme

63.     Resourcing to be confirmed for Grafton Mews carpark changes (from Auckland Transport and the Annual Plan), commissioning the traffic consultant’s report (from the Annual Plan) and wayfinding (from the Annual Plan).

64.     Detailed designs for the four new paths will be progressed.

65.     Detailed design for the redevelopment of the carpark at the intersection of Kiosk Road and Domain Drive will be progressed.

66.     New way-finding signs will be installed near the Parnell train station.

67.     Once funding is confirmed for the traffic consultant:

·     a report to the Auckland Transport Traffic Control Committee will be commissioned to support parking removals and one-waying of roads

·     a communications programme will be developed around the delivery of the Accessibility Improvement Programme including trial gates at Titoki St carpark, parking removals and one-waying of roads

·     work with the Auckland Museum over the operation of the trial gates at the Titoki St carpark.

68.     Work with Auckland Transport in respect to the process that will enable the installation of the trial temporary gates at the Carlton Gore entrance.

Tap n Go

69.     Once the final location for the unit has been determined in consultation with operational staff and council’s Heritage Team, installation can proceed.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Consular Corps - letter to Mayor re Domain planting

57

b

Mayoral letter of support - Auckland Consular Corps

59

     

Ngā kaihaina

Signatories

Author

Mark Miller - Principal Parks Advisor

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

29 August 2019

 

PDF Creator


Auckland Domain Committee

29 August 2019

 

PDF Creator