Albert-Eden Local Board
OPEN MINUTES
|
Minutes of a meeting of the Albert-Eden Local Board held in the Chamber Room, Mount Eden War Memorial Hall, 489 Dominion Road, Mount Eden, on Wednesday, 28 August 2019 at 4.07pm.
Chairperson |
Peter Haynes |
|
Deputy Chairperson |
Glenda Fryer |
|
Members |
Lee Corrick |
|
|
Graeme Easte |
|
|
Rachel Langton |
|
|
Ben Lee |
|
|
Jessica Rose |
|
|
Margi Watson |
|
Albert-Eden Local Board 28 August 2019 |
|
Chairperson Haynes opened the meeting and welcomed the members of the public in attendance.
Resolution number AE/2019/144 MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton: That the Albert-Eden Local Board: a) note the apologies from Governing Body Members Cathy Casey and Christine Fletcher for absence. |
Member Watson declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application MB1920-170 and exited the meeting room and did not participate in the discussion and voting on the application.
Member Langton declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application LG2001-124 and left the meeting table and did not participate in the discussion and voting on the application.
Resolution number AE/2019/145 MOVED by Chairperson P Haynes, seconded by Member L Corrick: That the Albert-Eden Local Board: a) confirm the minutes of its ordinary meeting, held on Wednesday, 24 July 2019, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
9.1 |
Public Forum - Matt Southerden, National Facilities Manager - New Zealand Golf |
|
Matt Southerden, National Facilities Manager – New Zealand Golf, and Carl Fenton – Sector Relationship Manager, New Zealand Golf, were in attendance to deliver a Public Forum presentation outlining the group’s position on the redevelopment of Chamberlain Park. |
|
Resolution number AE/2019/146 MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton: That the Albert-Eden Local Board: a) thank Matt Southerden, National Facilities Manager – New Zealand Golf, and Carl Fenton, Sector Relationship Manager - New Zealand Golf, for their attendance and Public Forum presentation. |
9.2 |
|
|
Mitch Herceg - Board Member, Central United Football Club, and Ivan Vuksich – Chairperson, Central United Football Club, were in attendance to deliver a Public Forum presentation outlining the group’s position on the redevelopment of Chamberlain Park. |
|
Resolution number AE/2019/147 MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton: That the Albert-Eden Local Board: a) thank Mitch Herceg - Board Member, Central United Football Club, and Ivan Vuksich – Chairperson, Central United Football Club, for their attendance and Public Forum presentation. |
Note: Item 10 was heard at this point.
9.3 |
|
|
Reverend Solomena was in attendance to deliver a Public Forum presentation outlining his views on the redevelopment of Chamberlain Park. |
|
Resolution number AE/2019/148 MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick: That the Albert-Eden Local Board: a) thank Reverend Solomena for his attendance and Public Forum presentation. |
9.4 |
|
|
Alexandra Bonham – PhD Student, was in attendance to deliver a Public Forum presentation advocating for safe play spaces for children in the local board area. |
|
Resolution number AE/2019/149 MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick: That the Albert-Eden Local Board: a) thank Alexandra Bonham – PhD Student, for her attendance and Public Forum presentation. |
10.1 |
Consideration of extraordinary item of business – Notice of Motion – Chairperson Haynes – Freedom Camping Bylaw Feedback |
|
Pursuant to Standing Order 2.4.5 the board received an item of extraordinary business during Item 22 of the 28 August 2019 meeting to discuss the Notice of Motion from Chairperson Haynes regarding the local board’s feedback to the Freedom Camping Bylaw. The matter was considered urgent because of the need for the local board to provide its feedback on the matter of the Freedom Camping Bylaw review and following the Governing Body’s own resolutions during its meeting on the 22 August 2019. The local board’s last business meeting for the current electoral term is scheduled on Wednesday, 25 September 2019, however the local board’s feedback will need to be made during this month’s meeting to enable sufficient time for staff to adequately respond. |
|
Resolution number AE/2019/150 MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: a) agree to consider an item of extraordinary business during Item 22 of the 28 August 2019 meeting agenda. |
11 |
Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number AE/2019/151 MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee: That the Albert-Eden Local Board: a) approve the following applications under the Albert-Eden Local Grants Round One 2019/2020 grants fund:
b) decline the following applications received during the Albert-Eden Local Grants Round One 2019/2020:
c) approve the following applications under the Albert-Eden Multiboard Round One 2019/2020 grants fund:
d) decline the following applications received during the Albert-Eden Multiboard Round One 2019/2020:
e) approve the following applications under the Albert-Eden Quick Response Round One 2019/2020 grants fund:
f) decline the following applications received during the Albert-Eden Quick Response Round One 2019/2020:
g) agree to defer the following application to the next local board meeting scheduled on Wednesday, 26 September 2019 and following further advice from staff:
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number AE/2019/152 MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee: That the Albert-Eden Local Board: h) approve the following application under the Albert-Eden Local Grants Round One 2019/2020 grants fund:
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Note: Member Langton declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application LG2001-124 and left the meeting table and did not participate in the discussion and voting on the application. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number AE/2019/153 MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee: That the Albert-Eden Local Board: i) decline the following application received during the Albert-Eden Multiboard Round One 2019/2020:
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Note: Member Watson declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application MB1920-170 and exited the meeting room and did not participate in the discussion and voting on the application. |
12 |
|
|
Audrey Gan – Lead Financial Advisor, was in attendance to speak to this report. |
|
Resolution number AE/2019/154 MOVED by Chairperson P Haynes, seconded by Member B Lee: That the Albert-Eden Local Board: a) adopt the 2018/2019 Albert-Eden Local Board Annual Report as set out in Attachment A. b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019. d) thank Audrey Gan – Lead Financial Advisor, for her attendance. |
13 |
Auckland Council's Year End and Quarterly Performance Report: Albert-Eden Local Board for quarter four 2018/2019 |
|
Resolution number AE/2019/155 MOVED by Member B Lee, seconded by Member L Corrick: That the Albert-Eden Local Board: a) receive the performance report for the financial quarter and year ending 30 June 2019. b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the New Zealand stock exchange which are expected to be made public by 30 September 2019. |
Note: Item 15 was heard at this point.
14 |
|
|
Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report. |
|
Resolution number AE/2019/156 MOVED by Member J Rose, seconded by Member B Lee: That the Albert-Eden Local Board: a) receive the Auckland Transport August 2019 update and the Allocation of Local Board Transport Capital Fund reports. b) agree to return $500,000, of the $700,000 currently allocated to developing a shared path in Chamberlain Park (Project 543), to the local board transport capital fund, due to the project being delayed, so it can be utilised for other projects while the business case for Chamberlain Park is being developed c) agree to allocate $715,000 from the local board transport capital fund to the short-term traffic calming option in Mt Albert, southern segment (B) between Mt Albert, New North and St Lukes Roads. d) agree to allocate $111,000 from the local board transport capital fund for the provision of a safe crossing point on Woodward Road to provide a pedestrian connection from Phyllis Reserve / Harbutt Reserve / Waterview Shared Path to the Mt Albert shops and train station. e) agree to allocate $390,000 from the local board transport capital fund for a signalised mid-block crossing for Great North Road at Western Springs. f) agree to allocate $390,000 from the local board transport capital fund for a signalised mid-block crossing on Great North Road, Waterview between Blockhouse Bay Road and Fir Street. g) agree to allocate $390,000 from the local board transport capital fund for a signalised mid-block crossing on New North Road, Sandringham in the vicinity of Wolseley Street. h) agree to allocate $15,000 from the local board transport capital fund for sharrow markings, gateway and wayfinding signage at Sutherland Road, Point Chevalier. i) agree to allocate $200 from the local board transport capital fund for the purchase and installation of a poppy logo road name blade in Howlett Street, Waterview, to acknowledge Gunner Wilfred Henry Howlett who died while on active service as a Prisoner of War in 1945, as part of the New Zealand Poppy Places Trust ‘Places of Remembrance’ Project. j) note that the Mountainview Road project has reduced speeds on the lower road, but that speeds remain an issue on the upper section of the road, and request Auckland Transport to investigate speeds on the upper section and provide a Rough Order of Cost (ROC) for additional traffic calming as appropriate should the investigation reveal excess speeding. k) extend its thanks to the Auckland Transport for the funding and completion of the North Western Cycleway and Waterview Shared Path Signage projects. l) thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance. |
|
Note: Members Easte and Watson voted against resolution i) and requested that their dissenting votes be recorded. |
15 |
Auckland Film Protocol consultation feedback and recommended changes |
|
Coreen Adamson – Policy Specialist, and Marie Jenkins – Screen Facilitation Manager, were in attendance to speak to this report. |
|
Resolution number AE/2019/157 MOVED by Member M Watson, seconded by Member B Lee: That the Albert-Eden Local Board: a) receive a summary of consultation feedback on the draft Auckland Film Protocol. b) provide the following feedback on the recommended changes to the draft Auckland Film Protocol: i. support the objectives of the Auckland Film Protocol 2019. ii. support strengthening the rules for protecting the environment and native species, and managing filming close to Kauri. iii. support promoting the use of local businesses to filmmakers. iv. request the protocols specify that all local policies and bylaws must be adhered to. v. request the exemption to the Signage Bylaw 2015 be removed from film permit conditions, which allows the use of direction arrows. vi. request Governing Body ensure resources are provided to adequately enforce the conditions of a filming licence. vii. request Governing Body to strengthen the bylaw permitting drone use in residential areas and sensitive ecological areas. viii. request that film permit fees continue to be provided to local boards for funding projects in parks. ix. request that road closures are communicated via a flyer and letterbox drop to those affected by them. x. request that both local businesses and business associations (where relevant) are informed of filing in retail areas outside of the city centre (section 3.1.1 Hours and days of filming). xi. request the following wording changes be made in section 3.1.1 Hours and days of filming - In high use parks and reserves, “…as agreed with the parks department and Community Facilities department in consultation with the relevant local board(s)”. xii. request that the timing in section 3.1.1 Hours and days of filming – In residential areas and places of accommodation businesses, is corrected to match the noise and vibration rules in the Unitary Plan, that is on weekdays arrival is permitted from 6.00am, but noise can only occur from 7.00am. c) note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol. d) thank Coreen Adamson – Policy Specialist, and Marie Jenkins – Screen Facilitation Manager, for their attendance. |
16 |
Auckland Tourism, Events and Economic Development’s (ATEED) six-monthly report to the Albert-Eden Local Board |
|
Resolution number AE/2019/158 MOVED by Chairperson P Haynes, seconded by Member L Corrick: That the Albert-Eden Local Board: a) receive Auckland Tourism, Events and Economic Development’s (ATEED) update to the Albert-Eden Local Board – August 2019. |
17 |
|
|
18 |
|
|
Resolution number AE/2019/159 MOVED by Chairperson P Haynes, seconded by Member J Rose: That the Albert-Eden Local Board: a) receive Member Fryer, Easte, Watson, Corrick, Langton, Lee and Rose’s verbal Board Reports for August 2019. |
19 |
|
|
Resolution number AE/2019/160 MOVED by Member B Lee, seconded by Member J Rose: That the Albert-Eden Local Board: a) receive Chairperson Haynes’ verbal report. |
20 |
|
|
Resolution number AE/2019/161 MOVED by Member B Lee, seconded by Member L Corrick: That the Albert-Eden Local Board: a) note the August 2019 edition of the Albert-Eden Local Board Governance Forward Work Calendar. |
21 |
|
|
Resolution number AE/2019/162 MOVED by Member B Lee, seconded by Member M Watson: That the Albert-Eden Local Board: a) receive the Albert-Eden Local Board Workshop Records for the workshops held on 31 July 2019 and 7 and 14 August 2019. |
22 Consideration of Extraordinary Items
22.1 |
Notice of Motion – Chairperson Haynes – Freedom Camping Bylaw Feedback |
|
A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number AE/2019/163 MOVED by Chairperson P Haynes, seconded by Member M Watson: That the Albert-Eden Local Board: a) confirm to the Chief Executive of Auckland Council, pursuant to Resolution GB/2019/82, that the following sites be included in the new Statement of Proposal for prohibition in a new bylaw made under the Freedom Camping Act 2011: i. Those sites recommended for prohibition or restricted freedom camping in the Hearings Panel Report, namely: Coyle Park, Eric Armishaw Reserve, Fowlds Park, Heron Park, Nixon Park, Raymond Reserve, Western Springs Garden Reserve; ii. Those sites on which submissions for prohibition of freedom camping were made to the Hearings Panel, namely: Ferndale Park, Gribblehirst Park, Griffin Reserve, Harbutt Reserve, Kukuwai Park, Murray Halberg Park, Ōwairaka Park, Phyllis Reserve, School Reserve, Waterview Reserve, Windmill Road Courts Entrance and Windmill Green (Mount Eden), and Mount Albert War Memorial Reserve. iii. 135 Dominion Road, Mount Eden, 487-489 Dominion Road, Mount Eden, Pollard Park, Chamberlain Park, Essex Road carpark, Huia Road carpark, Epsom Library, Mount Albert Library, Aberfoyle Reserve, Epsom, 990 Great North Road, Western Springs, Rawalpindi Reserve, and Pt Chevalier and Epsom Community Centre carparks. b) note that the Albert-Eden Local Board may recommend further sites for inclusion in the new Statement of Proposal. c) consult widely with Albert-Eden residents and organisations to identify any further sites for recommendation for inclusion in the new Statement of Proposal. d) note its support for a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw. e) request that the Governing Body direct officers to investigate alternative ways in which other territorial authorities in New Zealand enforce freedom camping bylaws without impacting on homeless people. f) note that a number of local boards have raised concerns to the Hearings Panel about the inadequacy of enforcement planned for the new bylaw and that experience elsewhere and in those areas in Auckland where freedom camping is currently allowed suggests that significant enforcement will be required should a large number of sites be opened to freedom camping. g) request the Governing Body to direct officers to report on the additional resources required to ensure a level of compliance with a new freedom camping bylaw that protects the amenity of council’s reserves and other sites where freedom camping may take place. h) urge the Governing Body to work with central government to amend the permissive nature of the Freedom Camping Act 2011 to identify better arrangements for addressing the legitimate needs of freedom campers. |
|
a 20190828 Albert-Eden Local Board - Item 22.1: Notice of Motion - Chairperson Haynes - Freedom Camping Bylaw Feedback |
6.35 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................