Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Chamber Room, Mount Eden War Memorial Hall, 489 Dominion Road, Mount Eden, on Wednesday, 28 August 2019 at 4.07pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

 

 


Albert-Eden Local Board

28 August 2019

 

 

 

1          Welcome

 

            Chairperson Haynes opened the meeting and welcomed the members of the public in attendance.

 

2          Apologies

  

Resolution number AE/2019/144

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         note the apologies from Governing Body Members Cathy Casey and Christine Fletcher for absence.

CARRIED

 

 

3          Declaration of Interest

 

Member Watson declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application MB1920-170 and exited the meeting room and did not participate in the discussion and voting on the application.

 

Member Langton declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application LG2001-124 and left the meeting table and did not participate in the discussion and voting on the application.

 

4          Confirmation of Minutes

 

Resolution number AE/2019/145

MOVED by Chairperson P Haynes, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 24 July 2019, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Matt Southerden, National Facilities Manager - New Zealand Golf

 

Matt Southerden, National Facilities Manager – New Zealand Golf, and Carl Fenton – Sector Relationship Manager, New Zealand Golf, were in attendance to deliver a Public Forum presentation outlining the group’s position on the redevelopment of Chamberlain Park.

 

Resolution number AE/2019/146

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      thank Matt Southerden, National Facilities Manager – New Zealand Golf, and Carl Fenton, Sector Relationship Manager - New Zealand Golf, for their attendance and Public Forum presentation.

CARRIED

 

 

9.2

Central United Football Club

 

Mitch Herceg - Board Member, Central United Football Club, and Ivan Vuksich – Chairperson, Central United Football Club, were in attendance to deliver a Public Forum presentation outlining the group’s position on the redevelopment of Chamberlain Park.

 

Resolution number AE/2019/147

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)       thank Mitch Herceg - Board Member, Central United Football Club, and Ivan Vuksich – Chairperson, Central United Football Club, for their attendance and Public Forum presentation.

CARRIED

 

Note:   Item 10 was heard at this point.

 

9.3

Public Forum – Reverend Solomena

 

Reverend Solomena was in attendance to deliver a Public Forum presentation outlining his views on the redevelopment of Chamberlain Park.

 

Resolution number AE/2019/148

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         thank Reverend Solomena for his attendance and Public Forum presentation.

CARRIED

 

 

9.4

Public Forum – Alexandra Bonham – PhD student

 

Alexandra Bonham – PhD Student, was in attendance to deliver a Public Forum presentation advocating for safe play spaces for children in the local board area.

 

Resolution number AE/2019/149

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         thank Alexandra Bonham – PhD Student, for her attendance and Public Forum presentation.

CARRIED

 

 

10        Extraordinary Business

 

10.1

Consideration of extraordinary item of business – Notice of Motion – Chairperson Haynes – Freedom Camping Bylaw Feedback

 

Pursuant to Standing Order 2.4.5 the board received an item of extraordinary business during Item 22 of the 28 August 2019 meeting to discuss the Notice of Motion from Chairperson Haynes regarding the local board’s feedback to the Freedom Camping Bylaw.

The matter was considered urgent because of the need for the local board to provide its feedback on the matter of the Freedom Camping Bylaw review and following the Governing Body’s own resolutions during its meeting on the 22 August 2019. The local board’s last business meeting for the current electoral term is scheduled on Wednesday, 25 September 2019, however the local board’s feedback will need to be made during this month’s meeting to enable sufficient time for staff to adequately respond.

 

Resolution number AE/2019/150

MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)         agree to consider an item of extraordinary business during Item 22 of the 28 August 2019 meeting agenda.

CARRIED

 

 

11

Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations

 

Resolution number AE/2019/151

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      approve the following applications under the Albert-Eden Local Grants Round One 2019/2020 grants fund:   

Applicant and Application ID

Project

Amount allocated

Decision

Garden to Table Trust

 

LG2001-103

Towards the programme coordinator’s salary and transport cost (mileage) to deliver a food education programme to Mt Albert School, Owairaka District School, Edendale School, Balmoral School, St Francis Catholic School (Pt Chevalier), and Maungawhau School.

$1,500

Approved towards transport cost.

Mountains To Sea Conservation Trust

 

LG2001-113

Towards the project costs for four "Motu Manawa Kayak Day" events.

$7,500

Approved towards the project costs for "Motu Manawa Kayak Day" events.

 

On The Bright Side

 

LG2001-117

Towards materials and labour costs.

$8,150

Approved towards materials and labour costs.

Problem Gambling Foundation of New Zealand - Asian Family Services

 

LG2001-126

Towards stage decoration, sound, promotion, costumes (from China), catering, candy floss and popcorn machine hire and photography costs for the "Explore the Asian Culture" event to be held on 26 October 2019.

$3,200

Approved towards stage décor, sound equipment hire, photography and promotion.

Youthline Auckland Charitable Trust

 

LG2001-130

Towards the costs of training volunteer counsellors and telecommunications from 1 September 2019 to 31 March 2020.

$1,500

Approved towards telecommunication costs.

Dance Therapy New Zealand

 

LG2001-131

Towards venue hire, marketing, facilitation, equipment, coordination and administration costs for the "STARS" Mt Albert programme from 19 February 2020 to 24 June 2020.

$2,000

Approved towards venue hire, marketing, facilitation, equipment and supervision.

Pt Chevalier Bowling Club

 

LG2001-132

Towards the annual rates bill.

$2,000

Approved towards the annual rates bill.

In future one group needs to apply for the whole property and distribute funding.

Morningside Urban Market Garden

 

LG2001-138

Towards the cost of four workshops, one community harvest event, project coordination, signage, tools, and equipment for the "Growing Together" programme from 16 September 2019 to 26 April 2020.

$4,000

Approved subject to complying with all Land Owner Approval (LOA) requirements, in particular soil volume and support letter from Auckland Regional Migrant Services (ARMS), as the organisation has no formal legal structure.

Action Education Incorporated

 

LG2001-140

Towards the facilitator fees, administration and resources to deliver 20 spoken word poetry workshops at schools in the local board area from 1 September 2019 to 30 September 2020.

$1,500

Approved towards use in public schools only.

The Scout Association of New Zealand

 

LG2001-101

Towards a replanting project.

$203.87

Approved under Quick Response Round

Approved towards replanting in the area where the tree was cut down.

New Zealand AIDS Foundation

 

LG2001-120

Towards waste management, sound and public-address systems at the "2019 Ending HIV Big Gay Out" to be held on 9 February 2020.

$5,000

Approved towards waste management costs.

Auckland Softball Association

 

LG2001-144

Towards grandstand seating, port-a-loos, waste management, and fencing for a four day 2020 national under 18 girls softball tournament to be held at Phyllis Street Reserve, Mt Albert from 16 January 2020 to 19 January 2020.

$8,030.39

Approved towards grandstand seating, port-a-loos, waste management, and fencing.

Auckland Table Tennis Association Incorporated

 

LG2001-135

Towards the cost of stadium light replacement.

$5,000

Approved towards the cost of stadium light replacement.

Total

 

$49,584.26

 

 

b)      decline the following applications received during the Albert-Eden Local Grants Round One 2019/2020:

Applicant and Application ID

Project

Amount requested

Decision

Interacting

 

LG2001-136

Towards tutor fees for the weekly drama, hip hop and film classes from 18 October 2019 to 10 April 2020.

$1,600

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

Kids Safe with Dogs Charitable Trust

 

LG2001-104

Towards instructor wages, administration, and printing of activity booklets to deliver the "Kids Safe with Dogs" programme to local schools.

$8,775

Declined noting salaries and wages is considered a lower priority in the local board grants programme.

Auckland Regional Migrant Services Charitable Trust

 

LG2001-108

Towards project materials, phone bills, professional development, wages, a contribution for skills sharing, and travel reimbursement for the "WISE" project scheduled to run from 2 September 2019 to 30 June 2020.

$10,000

Declined noting lack of strategic alignment with Migrant Women Enterprise Programme, Community Empowerment Unit.

Asthma New Zealand Incorporated

 

LG2001-109

Towards the salary of an asthma nurse educator and a health promotions specialist.

$10,000

Declined noting salaries and wages is considered a lower priority in the local board grants programme.

Morningside Playcentre

 

LG2001-118

Towards the purchase and installation of a rainwater tank.

$7,280

Declined noting low priority application in an oversubscribed grant round and suggest the Strategic Broker works with the applicant to connect them with relevant sources of funding and support.

Migrant Action Trust

 

LG2001-119

Towards the qualified driving instructor fees, Puketapapa Community Driving School instructor fees and project managers salary to deliver 13 subsidised driving lessons to 10 women and 20 young people from the Albert-Eden area.

$10,000

Declined noting insufficient benefit to the local board, suggest the Strategic Broker works with the applicant to connect to related projects in the area, that includes social cohesion.

Parenting Place Charitable Trust

 

LG2001-123

Towards the workshop presenter’s wages to deliver mental health and life skills presentations to schools in the Albert-Eden local board area.

$5,280

Declined noting salaries and wages is considered a lower priority in the local board grants programme.

The Scout Association of New Zealand

 

LG2001-128

Towards the salary of the general manager to oversee scout groups in the Albert-Eden area.

$5,000

Declined noting salaries is considered a lower priority in the local board grants programme.

Jacqui O'Connor

 

LG2001-129

Towards facilitator fees, advertising, art materials, food and drink, printing and administration costs for the "BeYOUtiful Young Women" school holiday programme from 30 September 2019 to 7 October 2019.

$6,310

Declined noting limited wider community benefit and low priority application in an oversubscribed grant round.

Bhartiya Samaj Charitable Trust

 

LG2001-137

Towards the community social worker's salary for the period of 2 September 2019 to 31 July 2020.

$10,000

Declined noting salaries and wages is considered a lower priority in the local board grants programme.

Anaya (Pranshi) Group Limited

 

LG2001-105

Towards the venue hire, and marketing for the traditional Indian religious event "Garba".

$3,000

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

New Zealand Nepal Society Incorporated

 

LG2001-134

Towards the 2020 Nepali Festival, specifically the cost of audiovisual hire and lighting.

$10,000

Declined noting that activity takes place outside the local board area is considered a lower priority in the local board grants programme.

Auckland Basketball Services Limited

 

LG2001-122

Towards office rent from 1 December 2019 to 30 April 2020.

$6,500

Declined noting low priority application in an oversubscribed grant round and encouraged to reapply for Accommodation grant in 2020.

Total

 

$93,745

 

 

c)         approve the following applications under the Albert-Eden Multiboard Round One 2019/2020 grants fund:

Application ID

Project

Amount allocated

Decision

Age Concern Auckland Incorporated

 

MB1920-126

Towards the provision of an accredited visitor service and field social support services across west and central Auckland.

$1,500

Approved towards advertising, printing, and training and supervision costs.

 

Deaf Action New Zealand

 

MB1920-136

Towards venue hire, the New Zealand Sign Language interpreter fee, and purchase of technical equipment to deliver forums from October 2019 to September 2020.

$1,427.17

Approved under Quick Response Round.

Approved towards venue hire, the New Zealand Sign Language interpreter fee, and purchase of technical equipment.

Japanese Society of Auckland Incorporated

 

MB1920-174

Towards the venue hire cost of “ASB Showgrounds” to host Japan Day 2020.

$3,000

Approved towards the venue hire cost of “ASB Showgrounds”.

Total

 

$5,927.17

 

 

d)        decline the following applications received during the Albert-Eden Multiboard Round One 2019/2020:

Application ID

Project

Amount requested

Decision

Mika Haka Foundation Charitable Trust

 

MB1920-152

Towards the cost of running the "YES Creative Hub" from 10 October 2019 to 10 October 2020, specifically the costs of rent (studio and office), public liability, utilities, safety officer's salary, and administration.

$4,897

Declined noting limited wider community benefit.

Pegasus Flying Trust Air Training Corps

 

MB1920-113

Towards the installation of an electrical connection to the trust hangar based in Whenuapai.

$2,500

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

CNSST Foundation

 

MB1920-117

Towards venue hire and purchase of a tablet to deliver a cultural cohesion programme "A Brighter Future For You" from 19 October 2019 to 30 June 2020.

$4,798.80

Declined noting that activity takes place outside the local board area is considered a lower priority in the local board grants programme.

Royal New Zealand Foundation Of The Blind Incorporated

 

MB1920-141

Towards the purchase of digital talking books for the Blind Foundation library.

$3,200

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

Roopa Aur Aap Charitable Trust

 

MB1920-146

Towards the cost of providing family violence victim support, including the cost of office rent, administration staff, counsellors and social worker salaries from 2 September 2019 to 28 August 2020.

$10,000

Declined noting salaries is considered a lower priority in the local board grants programme.

YMCA North Incorporated

 

MB1920-147

Towards the costs of delivering the "Family Camp" at YMCA Adair which includes staff costs, accommodation, outdoor instruction, equipment and catering in November 2019 and February 2020.

$4,000

Declined due to insufficient evidence of specific benefits to the wider community.

PHAB Association (Auckland) Incorporated

 

MB1920-157

Towards the cost of the"Youth With Disabilities Disco" event on 28 September 2019 at the Mt Albert War Memorial Hall, specifically venue hire, dance floor and photobooth hire, decorations, materials, prizes, catering, staffing, event coordination, and management costs.

$2,500

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

Basava Samithi of Australasia (New Zealand Chapter) Incorporated

 

MB1920-171

Towards the costs of delivering "Ageing Gracefully" workshop and seminars from 1 November 2019 to 31 July 2020.

$3,000

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

Body Positive - New Zealand Incorporated

 

MB1920-173

Towards the peer navigator’s salary for Body Positive.

$4,000

Declined noting salaries and wages is considered a lower priority in the local board grants programme.

The Korean Society of Auckland Incorporated

 

MB1920-110

Towards the annual event costs for the Korean Day event on 14 March 2020.

$600

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

5Tunz Communications Limited

 

MB1920-145

Towards the delivery of “Holi - Festival of Colours 2020” on 14 March 2020, including the cost of the generator, stage lighting and decorations, sound, port-a-loos, waste management, security, advertising, and marquees.

$2,500

Declined noting ineligibility due to the amount requested being below the minimum for local grants

United North Piha Lifeguard Service Incorporated

 

MB1920-159

Towards the costs of structural engineering, detailed design, project management and consent fees for the North Piha Lifeguard facility replacement project.

$3,500

Declined noting ineligibility due to the amount requested being below the minimum for local grants.

Total

 

$45,495.80

 

 

e)         approve the following applications under the Albert-Eden Quick Response Round One 2019/2020 grants fund:

Application ID

Project

Amount allocated

Decision

The Mt Eden Methodist Church Charitable Trust

 

QR2001-107

Towards advertising (corflute signs), children's workshops and activities, food for volunteers, wecompost bins and event management costs for the "Little Day Out" at Mt Eden Village Centre on 7 March 2020.

$2,500

Approved towards advertising (corflute signs), children's workshops and activities, food for volunteers, wecompost bins and event management costs.

Communicare-Civilian Maimed Association (Auckland) Incorporated

 

QR2001-111

Towards the weekly venue hire cost for the Mt Eden Friendship Centre for one year from 2 December 2019 to 30 November 2020.

$1,390

Approved towards the weekly venue hire cost for the Mt Eden Friendship Centre for one year from 2 December 2019 to 30 November 2020.

Recreate NZ

 

QR2001-125

Towards the cost of venue hire, stage and sound hire, entertainer fees, food truck vendor fees, outdoor lighting, and electrical requirements for the "Illuminate Night Market" to be held on 23 November 2019 at Ferndale House.

$2,000

Approved towards the cost of venue hire, stage and sound hire, entertainer fees, food truck vendor fees, outdoor lighting, and electrical requirements for the "Illuminate Night Market" to be held on 23 November 2019 at Ferndale House.

Monkey Hill Neighbourhood Group

 

QR2001-127

Towards the signage, build and installation of a free little community library (box) on 10 George Street.

$500

Approved towards the signage, build and installation of a free little community library (box) on 10 George Street.

Migrant Action Trust

 

QR2001-128

Towards the cost of event banners, posters, flyers, marketing and communication, the coordinator's salary, a contribution for the volunteers for the photo and video documentation and for the event set up and pack up, and catering for the three community hui.

$500

Approved towards advertising and promotion costs.

Transition Town Point Chevalier, Dignan Street Community Garden
under the umbrella of Grow Sandringham

 

QR2001-105

Towards garden equipment and artist materials for the “Cosy Greenhouse” and “Inspirational Murals” projects.

$1,513

Approved towards garden equipment and artist materials for the “Cosy Greenhouse” and “Inspirational Murals” projects.

Good Shepherd School Parents, Teachers and Friends Association (PTFA)

 

QR2001-122

Towards pasture painting resources and materials for the community food stall.

$1,000

Approved towards pasture painting resources and materials for the community food stall.

Epsom and Eden District Historical Society Incorporated

 

QR2001-119

Towards the purchase of 12 copies of 'The History of Mount Eden'

$780

Approved towards the purchase of 12 copies of 'The History of Mount Eden'.

Subject to accountability being provided for grant in 2014/2015.

Epsom/Remuera Croquet Club Incorporated

 

QR2001-106

Towards the purchase of a leaf sweeper and a barbecue.

$1,190

Approved towards the purchase of a leaf sweeper and a barbecue.

Metro Mount Albert Softball Club

 

QR2001-110

Towards the cost of purchasing softball uniform shirts for junior softball players.

$840

Approved towards the cost of purchasing softball uniform shirts for junior softball players.

The Pinc and Steel Cancer Rehabilitation Trust

 

QR2001-114

Towards the cost of running a 10 week "Next Steps Exercise Classes" for up to 10 women who have had a cancer diagnosis, from 2 September 2019 to 18 November 2019.

$1,304.35

Approved towards the cost of running a 10 week "Next Steps Exercise Classes" for up to 10 women who have had a cancer diagnosis, from 2 September 2019 to 18 November 2019.

Pop Up Sports Limited

 

QR2001-109

Towards marketing materials, staff wages, venue hire, uniforms, and sports equipment for the "Pop Up sports" programme from 2 September 2019 to 4 November 2019.

$1,500

Approved towards marketing materials, staff wages, venue hire, uniforms, and sports equipment for the "Pop Up sports" programme from 2 September 2019 to 4 November 2019.

Total

 

$15,017

 

 

f)          decline the following applications received during the Albert-Eden Quick Response Round One 2019/2020:

Application ID

Project

Amount requested

Decision

Mt Albert Presbyterian Church

 

QR2001-104

Towards the purchase of wireless microphones.

$2,000

Declined noting limited wider community benefit.

The Scout Association of New Zealand - St George's Epsom Scout Group

 

QR2001-113

Towards the promotion and badges for the visiting participants of the 60 anniversary of the St George's Epsom Scout Group to be held on 19 October 2019 at 13 Griffin Avenue, Epsom.

$500

Declined noting limited wider community benefit.

Ellerslie Toy Library Incorporated

 

QR2001-121

Towards the purchase of new toys for the "Ellerslie Toy Library".

$2,474.21

Declined noting that activity takes place outside the local board area is considered a lower priority in the local board grants programme.

Wilhelmina Ricamunda

 

QR2001-123

Towards the cost of promotion and the “Youth-prenuer $100 Mini Business Plan Grant” for the "PBC Christmas Bazaar and Youth-preneur" event to be held on 23 November 2019.

$1,000

Declined noting regional focus with limited benefit to the Albert-Eden local board area.

Youthline Auckland Charitable Trust

 

QR2001-124

Towards the purchase of two laptop computers for youth workers.

$2,485

Declined noting low priority application.

Puni Palelei

 

QR2001-117

Towards the costs of running basketball skills training at Potters Park from 14 September 2019 to 26 October 2019, specifically the cost of water bottles, basketball, cones, and t-shirts.

$1,000

Declined noting limited wider community benefit.

Total

 

$9,459.21

 

 

g)        agree to defer the following application to the next local board meeting scheduled on Wednesday, 26 September 2019 and following further advice from staff:

Application ID

Project

Amount requested

Circability Trust

 

LG2001-111

Towards the overall costs to run ten “circus in the park” events to be held at Potters Park from 1 January 2020 to 31 March 2020.

$9,533

 

CARRIED

 

 

 

Resolution number AE/2019/152

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:  

That the Albert-Eden Local Board:

h)        approve the following application under the Albert-Eden Local Grants Round One 2019/2020 grants fund:

Application ID

Project

Amount allocated

Decision

Brothers In Arms Charitable Trust Board

 

LG2001-124

Towards the costs of delivering two community volunteer mentoring celebration events, specifically the cost of venue hire, catering, clip and climb tickets, gifts and party hire.

$1,170

Approved towards the clip and climb event ticket costs.

 

CARRIED

 

Note:   Member Langton declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application LG2001-124 and left the meeting table and did not participate in the discussion and voting on the application.

 

 

 

Resolution number AE/2019/153

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:  

That the Albert-Eden Local Board:

i)          decline the following application received during the Albert-Eden Multiboard Round One 2019/2020:

Application ID

Project

Amount requested

Decision

Environmental Education for Resource Sustainability Trust

 

MB1920-170

Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for schools and preschools in the local board area.

$6,988.42

Declined noting low priority application in an oversubscribed grant round.

 

CARRIED

 

Note:   Member Watson declared an interest in Item 11 - Albert-Eden Local Grants Round One 2019/2020 and Albert-Eden Quick Response Round One 2019/2020 grant allocations, regarding application MB1920-170 and exited the meeting room and did not participate in the discussion and voting on the application.

 

 

12

Local Board Annual Report 2018/2019

 

Audrey Gan – Lead Financial Advisor, was in attendance to speak to this report.

 

Resolution number AE/2019/154

MOVED by Chairperson P Haynes, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      adopt the 2018/2019 Albert-Eden Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Albert-Eden Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

d)      thank Audrey Gan – Lead Financial Advisor, for her attendance.

CARRIED

 

 

13

Auckland Council's Year End and Quarterly Performance Report: Albert-Eden Local Board for quarter four 2018/2019

 

Resolution number AE/2019/155

MOVED by Member B Lee, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the New Zealand stock exchange which are expected to be made public by 30 September 2019.

CARRIED

 

 

Note:   Item 15 was heard at this point.

 

 

14

Auckland Transport Reports - August 2019

 

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2019/156

MOVED by Member J Rose, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive the Auckland Transport August 2019 update and the Allocation of Local Board Transport Capital Fund reports.

b)      agree to return $500,000, of the $700,000 currently allocated to developing a shared path in Chamberlain Park (Project 543), to the local board transport capital fund, due to the project being delayed, so it can be utilised for other projects while the business case for Chamberlain Park is being developed

c)      agree to allocate $715,000 from the local board transport capital fund to the short-term traffic calming option in Mt Albert, southern segment (B) between Mt Albert, New North and St Lukes Roads.

d)      agree to allocate $111,000 from the local board transport capital fund for the provision of a safe crossing point on Woodward Road to provide a pedestrian connection from Phyllis Reserve / Harbutt Reserve / Waterview Shared Path to the Mt Albert shops and train station.

e)      agree to allocate $390,000 from the local board transport capital fund for a signalised mid-block crossing for Great North Road at Western Springs.

f)       agree to allocate $390,000 from the local board transport capital fund for a signalised mid-block crossing on Great North Road, Waterview between Blockhouse Bay Road and Fir Street.

g)      agree to allocate $390,000 from the local board transport capital fund for a signalised mid-block crossing on New North Road, Sandringham in the vicinity of Wolseley Street.

h)      agree to allocate $15,000 from the local board transport capital fund for sharrow markings, gateway and wayfinding signage at Sutherland Road, Point Chevalier.

i)       agree to allocate $200 from the local board transport capital fund for the purchase and installation of a poppy logo road name blade in Howlett Street, Waterview, to acknowledge Gunner Wilfred Henry Howlett who died while on active service as a Prisoner of War in 1945, as part of the New Zealand Poppy Places Trust ‘Places of Remembrance’ Project.

j)       note that the Mountainview Road project has reduced speeds on the lower road, but that speeds remain an issue on the upper section of the road, and request Auckland Transport to investigate speeds on the upper section and provide a Rough Order of Cost (ROC) for additional traffic calming as appropriate should the investigation reveal excess speeding.

k)      extend its thanks to the Auckland Transport for the funding and completion of the North Western Cycleway and Waterview Shared Path Signage projects.

l)       thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

Note:   Members Easte and Watson voted against resolution i) and requested that their  dissenting votes be recorded.

 

 

15

Auckland Film Protocol consultation feedback and recommended changes

 

Coreen Adamson – Policy Specialist, and Marie Jenkins – Screen Facilitation Manager, were in attendance to speak to this report.

 

Resolution number AE/2019/157

MOVED by Member M Watson, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol.

b)      provide the following feedback on the recommended changes to the draft Auckland Film Protocol:

          i.             support the objectives of the Auckland Film Protocol 2019.

          ii.            support strengthening the rules for protecting the environment and native species, and managing filming close to Kauri.

          iii.           support promoting the use of local businesses to filmmakers.

          iv.           request the protocols specify that all local policies and bylaws must be                adhered to.

          v.            request the exemption to the Signage Bylaw 2015 be removed from film                permit conditions, which allows the use of direction arrows.

          vi.           request Governing Body ensure resources are provided to adequately                enforce the conditions of a filming licence.

          vii.          request Governing Body to strengthen the bylaw permitting drone use in residential areas and sensitive ecological areas.

          viii.         request that film permit fees continue to be provided to local boards for                funding projects in parks.

          ix.           request that road closures are communicated via a flyer and letterbox drop to those affected by them.

          x.            request that both local businesses and business associations (where relevant) are informed of filing in retail areas outside of the city centre (section 3.1.1 Hours and days of filming).

          xi.           request the following wording changes be made in section 3.1.1 Hours and days of filming - In high use parks and reserves, “…as agreed with the parks department and Community Facilities department in consultation with the relevant local board(s)”.

          xii.          request that the timing in section 3.1.1 Hours and days of filming – In residential areas and places of accommodation businesses, is corrected to match the noise and vibration rules in the Unitary Plan, that is on weekdays arrival is permitted from 6.00am, but noise can only occur from 7.00am.

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

d)      thank Coreen Adamson – Policy Specialist, and Marie Jenkins – Screen Facilitation Manager, for their attendance.

CARRIED

 

 

 

16

Auckland Tourism, Events and Economic Development’s (ATEED) six-monthly report to the Albert-Eden Local Board

 

Resolution number AE/2019/158

MOVED by Chairperson P Haynes, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      receive Auckland Tourism, Events and Economic Development’s (ATEED) update to the Albert-Eden Local Board – August 2019.

CARRIED

 

 

 

17

Governing Body Member's Update

 

Note:  This item was withdrawn.

 

 

18

Board Member's Reports

 

Resolution number AE/2019/159

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      receive Member Fryer, Easte, Watson, Corrick, Langton, Lee and Rose’s verbal Board Reports for August 2019.

CARRIED

 

 

19

Chairperson's Report

 

Resolution number AE/2019/160

MOVED by Member B Lee, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      receive Chairperson Haynes’ verbal report.

CARRIED

 

 

20

Governance Forward Work Calendar

 

Resolution number AE/2019/161

MOVED by Member B Lee, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      note the August 2019 edition of the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

21

Albert-Eden Local Board Workshop Records

 

Resolution number AE/2019/162

MOVED by Member B Lee, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 31 July 2019 and 7 and 14 August 2019.

CARRIED

 

 

22        Consideration of Extraordinary Items

 

22.1

Notice of Motion – Chairperson Haynes – Freedom Camping Bylaw Feedback

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2019/163

MOVED by Chairperson P Haynes, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)         confirm to the Chief Executive of Auckland Council, pursuant to Resolution GB/2019/82, that the following sites be included in the new Statement of Proposal for prohibition in a new bylaw made under the Freedom Camping Act 2011:

            i.          Those sites recommended for prohibition or restricted freedom             camping in the Hearings Panel Report, namely: Coyle Park, Eric             Armishaw Reserve, Fowlds Park, Heron Park, Nixon Park,             Raymond Reserve, Western Springs Garden Reserve;

            ii.         Those sites on which submissions for prohibition of freedom             camping were made to the Hearings Panel, namely: Ferndale             Park, Gribblehirst Park, Griffin Reserve, Harbutt Reserve,             Kukuwai Park, Murray Halberg Park, Ōwairaka Park, Phyllis             Reserve, School Reserve, Waterview Reserve, Windmill Road             Courts Entrance and Windmill Green (Mount Eden), and Mount             Albert War Memorial Reserve.

            iii.        135 Dominion Road, Mount Eden, 487-489 Dominion Road,             Mount Eden, Pollard Park, Chamberlain Park, Essex Road             carpark, Huia Road carpark, Epsom Library, Mount Albert             Library, Aberfoyle Reserve, Epsom, 990 Great North Road,             Western Springs, Rawalpindi Reserve, and Pt Chevalier and             Epsom Community Centre carparks.

b)         note that the Albert-Eden Local Board may recommend further sites for inclusion in the new Statement of Proposal.

c)         consult widely with Albert-Eden residents and organisations to identify any further sites for recommendation for inclusion in the new Statement of Proposal.

d)         note its support for a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw.

e)         request that the Governing Body direct officers to investigate alternative ways in which other territorial authorities in New Zealand enforce freedom camping bylaws without impacting on homeless people.

f)          note that a number of local boards have raised concerns to the Hearings Panel about the inadequacy of enforcement planned for the new bylaw and that experience elsewhere and in those areas in Auckland where freedom camping is currently allowed suggests that significant enforcement will be required should a large number of sites be opened to freedom camping.

g)         request the Governing Body to direct officers to report on the additional resources required to ensure a level of compliance with a new freedom camping bylaw that protects the amenity of council’s reserves and other sites where freedom camping may take place.

h)         urge the Governing Body to work with central government to amend the permissive nature of the Freedom Camping Act 2011 to identify better arrangements for addressing the legitimate needs of freedom campers.

CARRIED

 

Attachments

a     20190828 Albert-Eden Local Board - Item 22.1: Notice of Motion - Chairperson Haynes - Freedom Camping Bylaw Feedback

  

 

 

 

 

 

6.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................