Komiti Tohu me te Arotake Tūranga Mahi, me te Rite o te Whiwhi ki Tā Tērā i Utu Ai /
Appointments, Performance Review and Value for Money Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments, Performance Review and Value for Money Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Thursday, 1 August 2019 at 9.32am.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Hon Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

From 9.34am, Item 8

 

Cr Chris Darby

 

 

Cr Richard Hills

 

 

Cr Penny Hulse

From 9.37am, Item 10

 

 

 

Ex-officio

Deputy Mayor Cr B Cashmore

 

 

IMSB Member Glenn Wilcox (alt)

 

 

 

ABSENT

 

Members

Cr Desley Simpson

 

 

Cr Ross Clow

 

 

IMSB Chair D Taipari

 

 

 


Appointments, Performance Review and Value for Money Committee

01 August 2019

 

 

 

 

1          Apologies

  

Resolution number APP/2019/54

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments, Performance Review and Value for Money Committee:

a)         accept the apologies from Cr D Simpson for absence on council business; and Cr R Clow and IMSB Chair D Taipari for absence.

CARRIED

 

 

 

2          Declaration of Interest

 

Cr C Fletcher advised that she had a close personal relationship with one of the candidates for the Highbrook Park Trust.

 

 

 

3          Confirmation of Minutes

 

Resolution number APP/2019/55

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Appointments, Performance Review and Value for Money Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 4 July 2019, including the confidential section, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Update report: appointing directors to Auckland's council-controlled organisations

 

Cr J Bartley joined the meeting at 9.34am.

 

Resolution number APP/2019/56

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments, Performance Review and Value for Money Committee:

a)      make decisions on

i)          appointing directors to Auckland Tourism Events and Economic Development Limited

ii)         shortlisting candidates for the Auckland Transport chair

iii)        appointing trustees to Highbrook Park Trust and Māngere Mountain Education Trust boards.

b)      note that the reports are confidential due to the personal information contained in them and the final appointment decisions will be made publicly available at the conclusion of the appointment process.

CARRIED

 

 

 


9

Summary of Confidential Decisions and related information released into Open

 

Resolution number APP/2019/57

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments, Performance Review and Value for Money Committee:

a)      note the confidential decisions and related information that are now publicly available.

CARRIED

 

 

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

Cr P Hulse joined the meeting at 9.37am.

 

 


 

 

11        Procedural motion to exclude the public

Resolution number APP/2019/58

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments, Performance Review and Value for Money Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Peter Kerridge, Partner - Claire Dennison, Partner; Jane Atherton, Consultant; and Renisa Maki, Consultant – Kerridge and Partners be permitted to remain for Confidential Item C2 – CONFIDENTIAL - Appointments of directors to council-controlled organisations and C3 – CONFIDENTIAL - Shortlisting candidates for Auckland Transport Chair vacancy after the public has been excluded, because of their knowledge of the item, which will help the Appointments, Performance Review and Value for Money Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Board appointments to the Māngere Mountain Education Trust and Highbrook Park Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates who have applied for the voluntary trustee position on the Māngere Mountain Education Trust

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Appointment of directors to council-controlled organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates who have applied for director vacancies on Auckland's council-controlled organisations

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3       CONFIDENTIAL: Shortlisting candidates for Auckland Transport Chair vacancy

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates who have applied for the chair vacancy on the Auckland Transport board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

9.40am            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.23am          The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Board appointments to the Māngere Mountain Education Trust and Highbrook Park Trust

 

Resolution number APP/2019/59

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments, Performance Review and Value for Money Committee:

e)      agree that the report and attachments will remain confidential due to the private information relating to individuals contained in the report

f)       note that at the conclusion of the appointment process the decisions will be made publicly available. 

 

 


 

 

 

C2

CONFIDENTIAL: Appointment of directors to council-controlled organisations

 

Resolution number APP/2019/60

MOVED by Mayor P Goff, seconded by Cr R Hills:  

That the Appointments, Performance Review and Value for Money Committee:

d)      agree that the report and attachments will remain confidential due to the private information relating to individuals contained in the report

e)      note that at the conclusion of the appointment process the decisions will be made publicly available. 

 

 

 

C3

CONFIDENTIAL: Shortlisting candidates for Auckland Transport Chair vacancy

 

Resolution number APP/2019/61

MOVED by Mayor P Goff, seconded by Cr P Hulse:  

That the Appointments, Performance Review and Value for Money Committee:

b)      agree that the report and attachments will always remain confidential due to the private information relating to individuals contained in the report

c)      note that at the conclusion of the appointment process the decision regarding who was appointed will be made publicly available. 

  

 

 

10.23am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments, Performance Review and Value for Money Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................