Komiti Ārai Tūmatanui me Te Toko Raru Ohorere Civil Defence and Emergency Management Group Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Civil Defence and Emergency Management Group Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 28 August 2019 at 10.07am.

 

present

 

Chairperson

Cr Sharon Stewart, QSM

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Fa’anana Efeso Collins

 

 

Cr Sir John Walker, KNZM, CBE

 

 

IMBS Member G Wilcox

 

 

ABSENT

 

Members

Cr Josephine Bartley

 

 

 

Cr Ross Clow

 

 

 

Cr Greg Sayers

 

 

 

IMSB Member Hon Tau Henare

 

 

 

IMSB Member Dennis Kirkwood

 

 

 

Cr Paul Young

 

 

 

 

 

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

 

Deputy Mayor Cr Bill Cashmore

 

 

 

ALSO PRESENT

 

Coordinating Executive Group

Graham Ferguson

St John New Zealand

Deane Ingram

Fire and Emergency New Zealand

Glenn Gowthorpe

New Zealand Defence Force

Jocelyn Peach

Waitemata District Health Board

Jane Rollin

Ministry of Civil Defence & Emergency Management

 

 


Civil Defence and Emergency Management Group Committee

28 August 2019

 

 

 

1          Apologies

  

Resolution number CIV/2019/22

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson:  

That the Civil Defence and Emergency Management Group Committee:

a)         accept the apologies from Mayor P Goff for absence on council business and Cr G Sayers, Cr J Bartley, Cr P Young, IMSB members D Kirkwood and T Henare for absence.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number CIV/2019/23

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson:  

That the Civil Defence and Emergency Management Group Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 29 May 2019, as a true and correct record.

CARRIED

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 


 

 

8

Update from Acting General Manager, Auckland Emergency Management

 

A PowerPoint presentation was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2019/24

MOVED by Chairperson S Stewart, seconded by IMSB Member G Wilcox   

That the Civil Defence and Emergency Management Group Committee:

a)      receive the presentation from the Acting General Manager – Auckland Emergency Management.

CARRIED

 

Attachments

a     28 August 2019, Civil Defence and Emergency Management Group Committee: Item 8 - Update from the Acting General Manager – Auckland Emergency Management, Presentation

 

 

9

Report on Coordinating Executive Group Meeting of 5 August 2019

 

Resolution number CIV/2019/25

MOVED by Chairperson S Stewart, seconded by Cr E Collins:  

That the Civil Defence and Emergency Management Group Committee:

a)      receive the report from the Coordinating Executive Group meeting of 5 August 2019.

CARRIED

 

 

10

Natural Hazards Risk Management Action Plan (NHRMAP)

 

Deputy Chairperson J Watson left the meeting at 1.40pm.

 

Note: changes to the origianl motion, adding new clause c) was made with the agreement of the meeting.

 

A PowerPoint presentation was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2019/26

MOVED by Chairperson S Stewart, seconded by IMSB Member G Wilcox:  

That the Civil Defence and Emergency Management Group Committee:

a)      approve the Final Draft Natural Hazards Risk Management Action Plan for internal consultation and targeted engagement with identified groups and organisations

b)      endorse the next steps of expansion of the report across other hazard areas.

c)      request that further work be completed on the Natural Hazards and Risks Management Action plan which reflects partnership with Māori and engages with the IMSB Board secretariat.

CARRIED

 

Attachments

a     28 August 2019 Civil Defence and Emergency Management Group Committee: Item 10 - Natural Hazards Risk Management Action Plan (NHRMAP), Presentation

 


 

 

11

Pathways to Preparedness: A Planning Framework for Recovery

 

Deputy Chairperson J Watson returned to the meeting at 1.41pm.

 

Note:   changes to the original motion were incorporated with the agreement of the meeting.

 

Resolution number CIV/2019/27

MOVED by IMSB Member G Wilcox, seconded by Cr E Collins:  

That the Civil Defence and Emergency Management Group Committee:

a)      approve the Preparedness for Recovery document / Ara Whakariteritetanga.

CARRIED

 

 

12

Health Update: Measles

 

A PowerPoint presentation was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2019/28

MOVED by Chairperson S Stewart, seconded by Cr E Collins:  

That the Civil Defence and Emergency Management Group Committee:

a)      receive the health update on measles.

CARRIED

 

Attachments

a     28 August 2019 Civil Defence and Emergency Management Group Committee: Item 12 - Health Update:  Measles, Briefing

 

 

13

Situational Awareness Project

 

A PowerPoint presentation was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2019/29

MOVED by Chairperson S Stewart, seconded by Cr E Collins:  

That the Civil Defence and Emergency Management Group Committee:

a)      note this update on the development of the Situational Awareness project, and endorse the intent to scope a second stage of development.

CARRIED

 

Attachments

a     28 August 2019 Civil Defence and Emergency Management Group Committee: Item 13 - Situational Awareness Project, Presentation and Demonstration

 

 

14

Update on the Tsunami Pilot Project

 

Resolution number CIV/2019/30

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson:  

That the Civil Defence and Emergency Management Group Committee:

a)      note the progress made on the Tsunami Work Programme, including the update on the ‘Tsunami Siren Pilot Project’ at Orewa.

CARRIED

 

15

Auckland Emergency Management's submission on the Proposed Regulatory Framework for Dam Safety

 

Resolution number CIV/2019/31

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson:  

That the Civil Defence and Emergency Management Group Committee:

a)      endorse retrospectively the feedback to Ministry of Business, Innovation and Employment on the proposed dam safety regulatory framework which was submitted on 11 August 2019.

CARRIED

 

 

16

Feedback on Coordinated Incident Management System 3rd Edition Consultation

 

A PowerPoint presentation was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2019/32

MOVED by Chairperson S Stewart, seconded by IMSB Member G Wilcox:   

That the Civil Defence and Emergency Management Group Committee:

a)      approve the Auckland Civil Defence Emergency Management Group’s feedback on the consultation draft of the Coordinated Incident Management System 3rd Edition.

CARRIED

 

Attachments

a     28 August 2019 Civil Defence and Emergency Management Group Committee: Item 16 - Feedback on Coordinated Incident Management System 3rd Edition Consultation, Presentation

 

 

17

Bledisloe House Seismic Risk Report

 

A PowerPoint presentation was provided at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2019/33

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson:  

That the Civil Defence and Emergency Management Group Committee:

a)      receive the update on the Bledisloe House Seismic Risk Report.

CARRIED

 

Attachments

a     28 August 2019 Civil Defence and Emergency Management Group Committee: Item 17 - Bledisloe House Seismic Report, Presentation

 

 

18

Forward Work programme

 

Resolution number CIV/2019/34

MOVED by Chairperson S Stewart, seconded by IMSB Member G Wilcox:   

That the Civil Defence and Emergency Management Group Committee:

a)      receive the August 2019 update on the forward work programme.

CARRIED

  

 

19        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

 

 

12.42pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS TRUE AND CORRECT BY

THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 8.1.4 ON

 

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:..................................................

 

 

 

CHIEF EXECUTIVE OR NOMINEE:

 

 

 

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