I hereby give notice that an ordinary
meeting of the Community Development and Safety Committee will be held on:
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Date:
Time:
Venue:
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Thursday, 15
August 2019
9.30am
Rainbow Youth
10 Abbey
Street, Newton
Auckland
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Ngā Hui a te Komiti Whanake Hapori
me ōna Kaupapa Āhuru /
Community Development and Safety
Committee
OPEN AGENDA
Theme: Belonging and Participation
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MEMBERSHIP
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Chairperson
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Cr Dr Cathy Casey
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Deputy Chairperson
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Cr Fa’anana Efeso Collins
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Members
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Cr Josephine Bartley
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Cr Alf Filipaina
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Cr Richard Hills
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IMSB Member Tony Kake
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IMSB Member Dennis Kirkwood
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Cr Daniel Newman, JP
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Cr Greg Sayers
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Cr Sir John Walker, KNZM, CBE
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Cr Wayne Walker
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Cr John Watson
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Cr Paul Young
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Ex-officio
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Mayor Hon Phil Goff, CNZM, JP
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Deputy Mayor Cr Bill Cashmore
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(Quorum 7 members)
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Sonya Inger, Governance Advisor
9 August 2019
Contact Telephone: (09) 977 6050
Email: sonya.inger@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference (Delegations)
Parent committee: Environment
and Community Committee
Responsibilities and key projects
The committee is responsible for regional
community development and safety, including:
·
grants for regional events, arts and cultural organisations
·
arts, culture and heritage
·
alcohol harm reduction strategy (recommendation to Environment
and Community Committee)
·
homelessness plan (recommendation to Environment and Community
Committee)
·
work with the six demographic advisory panels to give visibility
to the issues important to their communities and help effect change
Powers
All powers necessary to perform the
committee’s responsibilities.
Except:
(a)
powers that the Governing Body cannot delegate or has retained to itself
(section 2)
(b)
where the committee’s responsibility is limited to making a
recommendation only
(c)
where a matter is the responsibility of another committee
(d)
the approval of expenditure that is not contained within approved
budgets
(e)
the approval of expenditure of more than $2 million
(f)
the approval of final policy
(g)
deciding significant matters for which there is high public interest,
and which are controversial
(h)
the commissioning of reports on new policy where that policy programme
of work has not been approved by the Environment and Community Committee
(i)
the power to establish sub – committees
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Community Development and Safety Committee
15 August 2019
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Petitions 5
5 Public Input 5
6 Local Board
Input 5
7 Extraordinary
Business 6
8 Belonging and
participation 7
9 A sense of
belonging 9
10 New Zealand Police update
- Diversity Liaison Officers 13
11 Libraries’
inclusiveness of Auckland’s Rainbow communities 15
12 Arts, Community and Events
supporting Rainbow communities 17
13 Regional Event Fund Grants
Allocation 2019/2020 – Round One 19
14 Forward Work Programme 105
15 Consideration of
Extraordinary Items
Apologies were
received from Cr J Bartley and Mayor P Goff on council business.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Community Development and Safety Committee:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 9 July 2019, as a true and correct
record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Community
Development and Safety Committee
15-Aug-19
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Belonging
and participation
File No.: CP2019/13963
Te take mō te
pūrongo
Purpose of the report
1. To
support the Rainbow Communities Advisory Panel hosted item on the 15 August
2019 Community Development and Safety Committee meeting agenda on belonging and
participation and to inform the committee on this matter.
Whakarāpopototanga matua
Executive summary
2. The
Community Development and Safety Committee is hosting a series of themed
individual meetings throughout 2019 with advisory panels to hear about their
work. It has been agreed that the respective panel will co-host the item
and suggest the theme, speakers and venue for consideration by
the committee chair.
3. The
Rainbow Communities Advisory Panel is the final session and in discussion with
the panel and committee chair the theme for this session has been agreed as
belonging and participation.
4. The
Rainbow Communities Advisory Panel chose belonging and participation as the
theme for this meeting because Rainbow communities are more likely than others
to face mental distress, homelessness, and social isolation because of
discrimination and stigma.
5. The
panel wanted to share with the committee the ways their communities have a
sense of belonging and feel included. The panel believes that Rainbow
people are also resilient, more likely to volunteer than their peers (other
young people), and if people have a strong sense of identity this can be a
source of wellbeing.
6. The
panel has asked their guests to share their stories to relate what belonging
means to them and where in Auckland they have a sense of belonging, what gets
in the way of belonging and what enhances belonging for Rainbow communities.
They have also been invited to share what advice they would like to give to
Auckland Council to promote belonging and participation.
Presentations
7. Moira
Clunie has been a member of the Auckland Council Rainbow Communities Advisory
Panel since its inception. Her work focuses on improving the mental health and
wellbeing of New Zealand’s diverse Rainbow population. Moira leads the
youth sector initiative Te Ngākau Kahukura, chairs OUTLine’s
board, and is working towards a Master of Social and Community Leadership with
a focus on Rainbow community leadership in suicide prevention.
8. Moira
will introduce and contextualise belonging and participation as the
panel’s chosen theme and will outline community research findings from
the Rainbow Panel 3 Questions Report and why these findings are important.
9. Greyson
Alejandro Ramos Taghoy identifies as trans-non-binary, queer, and deaf/hard of
hearing young person. He describes himself as a deeply compassionate and
passionate creative, who loves to help others, take care of the world, and give
back whenever he can. He loves to spend time reading, sky-watching, and
bothering his friends (especially his partner) with cat memes.
10. Amanda Aarons set
up Holding Our Own (HOO) years ago when her son came out and she realised there
was no support available for families in Auckland at the time. Members include
parents, children, brothers, sisters, aunts and uncles, grandparents and
friends of the LGBTQ+ (Lesbian, Gay, Bisexual, Transgender, Queer) community.
The members are supported to accept their diverse children, straight, gay,
lesbian, bisexual, gender fluid, transgender and queer. HOO believes that
LGBTQ+ children should not have to fight discrimination, nor should they have
to fight for equality alone. HOO does that together.
Topic
11. A staff
report outlining work towards Rainbow communities, belonging and participation
is included separately on this agenda.
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Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) thank
the Rainbow Communities Advisory Panel and presenters for their work in
putting together this session and assisting the committee in understanding
the subject.
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Ngā
tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Duncan Glasgow – Governance Advisor
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Authoriser
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Ian Maxwell - Director Community Services
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Community
Development and Safety Committee
15-Aug-19
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A sense of belonging
File No.: CP2019/14681
Te take mō te
pūrongo
Purpose of the report
1. To
provide the committee with an overview of the work Auckland Council is doing to
understand the needs of Rainbow communities and to foster an inclusive Auckland
where everyone belongs.
Whakarāpopototanga matua
Executive summary
2. A
literature review has helped to build an understanding within the council of
the challenges that Rainbow communities in Auckland face. Three broad themes
emerged: the challenges of visibility, discrimination and health impacts.
3. This
report informed the development of the Auckland Plan which celebrates our
diversity and includes a key focus area of ‘an inclusive Auckland where
everyone belongs’.
4. The
Diversity and Inclusion team are developing a Rainbow Plan to engender a sense
of belonging both within the council and through council facilities and actions.
5. A
staff presentation will provide a brief summary of these areas of work. This
presentation complements the separate item at this committee meeting
facilitated by the Rainbow Communities Advisory Panel on belonging and
participation.
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Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) receive
this report and the accompanying high-level presentation from staff in
relation to work being carried out within the council to build understanding
of Rainbow communities and to engender a sense of belonging both within the
council and through council facilities and actions.
b) note
that this information assists the committee in understanding the issues important to Rainbow communities living and working in Tamaki
Makaurau.
|
Horopaki
Context
Auckland’s rainbow communities: challenges and
opportunities
6. A
report produced in 2017 by the council’s policy team in partnership with
the research and evaluation team on Auckland’s vibrant and diverse
rainbow communities to outline key challenges that rainbow
communities in Auckland face, on an individual and collective level.
7. ‘Rainbow
communities’ is a broad umbrella term that covers a diversity of sexual
orientations, as well as gender and sex identities. The report deliberately
refers to this term throughout, to provide a standardised approach to
terminology and to honour the space that this umbrella term allows for
acknowledging difference and diversity.
8. Three
broad themes emerged in the literature review, namely the challenges of
visibility; discrimination; and health impacts. It is acknowledged that these
challenges overlap and intersect with each other to a large degree.
9. This
report informed the development of the Auckland Plan 2050.
The Auckland Plan 2050
10. The
Auckland Plan 2050’s ‘Belonging and Participation’ outcome
envisages a future where “all Aucklanders will be part of and contribute
to society, access opportunities and have the chance to develop to their full
potential”.
11. Key
focus areas are ‘foster an inclusive Auckland where everyone
belongs’ and ‘recognise, value and celebrate Aucklanders’
differences as a strength’.
12. Based
on feedback from rainbow communities, “gender, gender identity and sexual
orientation” were included in the council's definition of diversity
within the plan.
13. We
value and celebrate our diversity and cultural richness and our city is
stronger for it.
14. New
Zealand legislation incorporates the principles of inclusion,
anti-discrimination and human rights. However, discriminatory practices and
prejudicial attitudes towards people continue to play out in every-day life and
impact on emotional and mental health.
15. We
need to be proactive to ensure a sense of belonging and positive life
experiences for all Aucklanders. We need to be open to learning about and
valuing differences, and to understanding our shared and different histories.
16. This
will lead to living together with greater acceptance, trust and mutual respect,
and people working together to create a shared future.
Capturing data on sexual identity and gender diversity
17. In 2018,
the council made a submission to Statistics New Zealand on developing a
statistical standard for sexual identity.
18. This was
followed by the collection of wellbeing data for people of different sexual
identities for the first time as part of the 2018 General Social Survey (GSS).
19. Statistics
New Zealand also announced in June 2019 that the gender diversity of New
Zealanders will be better reflected in future statistics with new information
collected in household surveys.
The Rainbow Plan
Rainbow Staff Network
20. Since
starting our Diversity and Inclusion work programme two years ago, our staff
networks have grown in strength. Council’s Rainbow Staff Network
(previously known as GiLBerT) has revitalised and is now a very active and
visible network at Council. The Rainbow Staff Network actively supports
council’s commitment to diversity and inclusion and its leadership has
helped to embed rainbow inclusion into our workplace.
21. Rainbow
Staff Network members, supported by our Diversity and Inclusion and
Communication teams, led council’s strong presence in the 2018 Pride
Parade – we had 300 people on our float, a massive increase from 12
people in 2016.
22. In 2019,
the Rainbow Staff Network played a key role in helping council to navigate
through our response to the challenges that the Auckland Pride Parade was
facing. The Rainbow Staff Network, with our Community Events and Diversity
& Inclusion team, and advice from our Rainbow Communities Advisory Panel,
guided council’s response to the issues raised in a careful and
considered way, supporting our staff through this challenging time.
23. Rainbow
Staff Network members have worked hard to ensure that our internal celebrations
for Pride are growing each year. This year, led by Network members, all of our
corporate buildings and many of our libraries proudly flew Rainbow, Trans and
Bi Pride Flags and provided information about the Pride Festival and resources
focused on Rainbow communities. We have stories on our intranet and ‘Our
Auckland’ during Pride and Rainbow Staff network members have been
visible in these stories.
Proud centres
24. Council’s
community centres play a unique and important role in our city, as they give us
the opportunity to support people to come together, connect, learn, share and
participate in almost endless different ways. Looking at creative way to
leverage these spaces is as core part of the Community Places team’s
approach to operating them.
25. As the
Pride Board navigated through the challenges of the 2019 Pride Parade,
council’s Community Places team, with guidance from our Rainbow
Communities Advisory Panel, felt strongly that the Pride festival had to be
something that Aucklanders could experience, participate in and access all
across Auckland, not just in the inner city.
26. Encouraged
by the clear direction in our local board plans, the Proud centres brought life
to council’s strategic objective of engaging all of Auckland’s
communities by creating new ways to entice people into community spaces. It
allowed maximum participation by Rainbow community members and broadened the
reach of the Pride festival by activations that occurred throughout Auckland.
27. The
result was 30 free community-led activities across eight council owned
community facilities in Waitematā, Henderson-Massey,
Ōtara-Papatoetoe, Puketāpapa, Whau, Maungakiekie-Tāmaki and
Manurewa local board areas. Proud centre events included films, talks, sporting
events, markets, exhibitions and workshops, culminating in the Queen of the
South drag competition. Over 1000 people attended the events which were
flamboyant, fun, a little edgy, visually and socially unmissable and free.
Rainbow Tick
28. Auckland
Council is the first local government organisation in New Zealand to receive
the Rainbow Tick. Because we are a large and complex organisation, we
participated in the Rainbow Tick process division by division, ensuring that
all parts of council had the chance to participate. This has led to a very high
awareness of Rainbow Tick across council.
29. We are
now moving forward with implementing Rainbow Tick’s recommendations and
also connecting with other stakeholders including the Rainbow Communities
Advisory Panel and Rainbow Staff Network to strengthen the response.
All Gender Bathrooms
30. We have
introduced ‘all gender’ toilets in our corporate buildings. The all
gender toilets provide a safe space for people who are transgender or gender
diverse and don’t feel able to safely or easily use toilets labelled with
a male or female sign.
Government Rainbow Conference
31. In 2018,
council was a financial sponsor of the inaugural Government Rainbow Conference.
Rainbow Staff Network members attended the conference and co-presented with our
Rainbow Communities Advisory Panel. The conference was very well attended by
government and non-government Rainbow identified employees.
Ngā koringa ā-muri
Next steps
32. An end of term
report outlining the work and achievements of the Rainbow Communities Advisory
Panel will be presented to the Environment and Community Committee at their
September meeting.
33. This will
be followed by a report from the council’s Research and Evaluation team
that reflects an evaluation into the demographic advisory panels and
recommendations for the incoming mayor and governing body.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
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Authoriser
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Ian Maxwell - Director Community Services
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Community
Development and Safety Committee
15-Aug-19
|
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New Zealand Police update - Diversity
Liaison officers
File No.: CP2019/13314
Te take mō te pūrongo
Purpose of the report
1. To
provide an update on the training and participation of the police Diversity
Liaison officers at a district level.
2. To
discuss the planned restructure of the Diversity Liaison officers at a national
level.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) receive
the update and thank the New Zealand Police representative/s for their
attendance.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Sonya Inger - Governance Advisor
|
|
Authoriser
|
Ian Maxwell - Director Community Services
|
|
Community
Development and Safety Committee
15-Aug-19
|
|
Libraries’ inclusiveness of
Auckland’s Rainbow communities
File No.: CP2019/07913
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update from the Central City Library Queer Communities Outreach
project including:
· New staff inductions
· Learnings from recent co-design sessions
· Collection Refresh at Central City Library
· Adult literacy: name and gender change project
· Event: Speed dating for queer friendships
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Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) receive
the report and thank library staff for their update.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Sonya Inger - Governance Advisor
|
|
Authoriser
|
Ian Maxwell - Director Community Services
|
|
Community
Development and Safety Committee
15-Aug-19
|
|
Arts, Community and Events supporting
Rainbow communities
File No.: CP2019/14090
Te take mō te pūrongo
Purpose of the report
1. To provide a verbal update about Arts, Community and Events activity
supporting Rainbow communities.
Whakarāpopototanga matua
Executive summary
2. Arts, Community and Events staff will provide an overview of
projects that support Rainbow communities including:
· Community Places Proud centres
· Community
Empowerment response to Rainbow youth homelessness
· Regional
community grants support for Big Gay Out and Pride Festival
· Arts and Culture initiatives supporting Rainbow communities.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) receive
the verbal update about Arts, Community and Events activities
supporting Rainbow communities.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Amanda Kelly - Principal Advisor, arts, Community and
Events
|
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Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Ian Maxwell - Director Community Services
|
|
Community Development
and Safety Committee
15-Aug-19
|
|
Regional Event Fund Grants Allocation
2019/2020 – Round One
File No.: CP2019/14489
Te take mō te
pūrongo
Purpose of the report
1. To approve grant applications for the 2019/2020 Regional Event Fund
round one.
Whakarāpopototanga matua
Executive summary
2. The
Regional Event Fund 2019/2020 has a total budget of $600,000.
3. Staff received 29 applications for the first-round totaling
$2,064,223, which includes an application for Orewa Beach Carnival requesting
$1.3 million.
4. Staff have assessed the applications and recommend 24 events for
one-off funding totaling $345,500 based on their alignment to the Events Policy
funding criteria. This includes an application from Coca-Cola Christmas in the
Park for $40,000, which staff recommended is approved as a multi-year funding
agreement until 2021/2022.
5. In 2018/2019, the Community Development and Safety Committee
approved $55,000 per annum multi-year regional event funding for ASB Polyfest
until 2020/2021 (COM/2018/22), which includes an allocation from this funding
round for 2019/2020 as part of the funding agreement.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) approve
the following funding allocations from the 2019/2020 Regional Event Fund,
listed below by application number:
|
Event
|
Recommended
funding type
|
Recommended
funding allocation
|
|
Show
Jumping Waitemata World Cup Festival
|
One-off
|
10,000
|
|
Chica
Gilmer Trophy Tier 3 Girls Tournament (Hockey)
|
One-off
|
3,000
|
|
The
Auckland Highland Games and Gathering
|
One-off
|
15,000
|
|
The New
Zealand Ukulele Festival
|
One-off
|
12,500
|
|
The Farmers
Santa Parade
|
One-off
|
15,000
|
|
2020
Korean Day
|
One-off
|
10,000
|
|
Auckland
International Buskers Festival
|
One-off
|
33,000
|
|
New
Zealand Taiwan Day 2019
|
One-off
|
10,000
|
|
The
Coastal Challenge - coastal adventure run/walk
|
One-off
|
7,500
|
|
Puhinui
International Horse Trials
|
One-off
|
17,500
|
|
Tempo
Dance Festival 2019
|
One-off
|
20,000
|
|
King of
the Bays
|
One-off
|
6,000
|
|
Walk the
Line 2020
|
One-off
|
4,000
|
|
Auckland
Anniversary Day Regatta
|
One-off
|
15,000
|
|
Auckland
Pride Festival
|
One-off
|
25,000
|
|
2020 Sir
Graeme Douglas International Track Challenge
|
One-off
|
7,500
|
|
New
Zealand Community Football Cup (NZCFC) 2019
|
One-off
|
17,500
|
|
The
Partners Life DUAL
|
One-off
|
15,000
|
|
Ending HIV
Big Gay Out 2020
|
One-off
|
15,000
|
|
2019
Aotearoa Māori Sports Awards
|
One-off
|
8,000
|
|
Mahurangi Regatta
|
One-off
|
4,000
|
|
Japan Day
2020
|
One-off
|
10,000
|
|
Te Ahurea
Tino Rangatiratanga Kapahaka Secondary competition 2019
|
One-off
|
25,000
|
|
ASB
Polyfest (year two of three-year agreement)
|
Multi-year
2018/2019 to 2020/2021
|
55,000
|
|
Coca-Cola
Christmas in the Park
|
Multi-year
2019/2020 to 2021/2022
|
$40,000
|
|
Total
|
|
$400,500
|
|
Horopaki
Context
6. The
2018-2028 Long-term Plan established a Regional Event Fund budget of $600,000
for 2019/2020, to fund externally organised regional events through a
contestable grants scheme.
7. Staff received 29 applications (Attachment A) for the first-round
totaling $2,064,223, which includes an application for Orewa Beach Carnival
requesting $1.3 million. This compares with 30 applications for the first round
in 2018/2019 totaling $674,183.
8. In 2018/2019, the Community Development and Safety Committee
approved $55,000 per annum multi-year regional event funding for ASB Polyfest
until 2020/2021 (COM/2018/22), which includes an allocation from this funding
round for 2019/2020 as part of the funding agreement.
Tātaritanga me ngā tohutohu
Analysis and advice
Application assessment
9. Staff
assessed each application against regional event funding criteria outlined in
the policy (Attachment B).
10. Each
application has been assigned an overall score as an initial guide to establish
where funding might be prioritised (Attachment C).
11. Scores
reflect how well the events align with the following criteria, with percentages
indicating the weighting applied to each area:
· Supports key
priorities - 12 per cent.
· Delivers desired
impacts - 12 per cent.
· Expands the variety
or range of events on offer - 12 per cent.
· Level of positive
community benefits generated - 10 per cent.
· Amount of community support,
involvement and/or active partnerships - 12 per cent.
· How effectively the
event was run in the past or how well planned - 12 per cent.
· Other considerations
as outlined in the policy - 12 per cent.
· Alignment with
Māori priority - eight per cent.
· Alignment with youth
priority - eight per cent.
12. Staff
also considered the event budget, plans, organiser experience, accessibility,
previous event outcomes, and whether the event connected with key Auckland
occasions such as Matariki, or Auckland Anniversary weekend and whether the
applicant had received significant other funding from council for the same
event.
13. The
events recommended for funding include a balance in regional location and in
representation of sporting, arts and cultural themes.
14. Of
the 23 events recommended for funding, eight are sports related and 16 relate
to arts and culture.
15. The
geographic spread of applications recommended for funding is shown below:
16. The
recommended funding allocations are based on the scores from assessment against
policy criteria, consideration of the additional factors and comments from the
review panel.
Applications recommended for funding
17. Staff
recommend 24 events to be approved for funding and five to be declined.
18. Some
applications align with priorities for event funding as well as other council
grant funds such as arts and culture and sport and recreation.
19. Staff
considered overlaps to ensure a coordinated approach is taken to the overall
provision of council funding to these events. In some situations, grants will
be provided from one grant fund, and in others the total funding may be shared
between two or more grant funds.
20. The
application of The Farmers Santa Parade for $65,000 includes $50,000 which has
already been established as a non-contestable dedicated budget. The
balance of $15,000 represents the level of contestable funding that was
provided in the 2018/2019 year and has been recommended for funding again this
year. Consideration will be given to consolidating these budgets into one
amount in future years to ensure consistency and transparency of decision
making.
21. Table
1 outlines the events that are recommended to be approved, including funding
amount and their alignment with key priorities as outlined in the funding
criteria.
Table 1: Events recommended for funding
and strategic alignment
|
Event
|
Alignment
with key priorities
|
Requested
funding
|
Recommended
funding
|
|
Show Jumping
Waitematā World Cup Festival
|
Sport,
celebration of
excellence
|
20,000
|
10,000
|
|
Chica Gilmer
Trophy Tier 3 Girls Tournament (Hockey)
|
Sport,
celebration of
excellence
|
4,000
|
3,000
|
|
The Auckland
Highland Games and Gathering
|
Cultural festival
|
40,000
|
15,000
|
|
The New
Zealand Ukulele Festival
|
Children and youth
|
20,000
|
12,500
|
|
The Farmers Santa
Parade
|
Christmas,
families and children
|
65,000
|
15,000
|
|
2020 Korean
Day
|
Cultural festival
|
20,000
|
10,000
|
|
Auckland
International Buskers Festival
|
Anniversary weekend
|
40,000
|
33,000
|
|
New Zealand
Taiwan Day 2019
|
Cultural festival
|
20,000
|
10,000
|
|
The Coastal
Challenge - coastal adventure run/walk
|
Sport, distinctive event
|
20,000
|
7,500
|
|
Puhinui
International Horse Trials
|
Sport,
celebration of
excellence
|
40,000
|
17,500
|
|
Tempo Dance
Festival 2019
|
Arts, free
events
|
25,000
|
20,000
|
|
King of the
Bays
|
Sport, distinctive event
|
30,000
|
6,000
|
|
Walk the
Line 2020
|
Youth,
celebration of
excellence
|
15,000
|
4,000
|
|
Auckland
Anniversary Day Regatta
|
Anniversary weekend
|
20,000
|
15,000
|
|
Coca Cola
Christmas in the Park
|
Christmas,
families and children
|
45,000
|
40,000
|
|
Auckland Pride
Festival
|
Diverse Communities
|
30,000
|
25,000
|
|
2020 Sir
Graeme Douglas International Track Challenge
|
Sport,
celebration of
excellence
|
20,000
|
7,500
|
|
New Zealand
Community Football Cup (NZCFC) 2019
|
Diverse Communities
|
45,520
|
17,500
|
|
The Partners
Life DUAL
|
Sport, distinctive event
|
30,000
|
15,000
|
|
Ending HIV
Big Gay Out 2020
|
Diverse Communities
|
30,000
|
15,000
|
|
2019
Aotearoa Māori Sports Awards
|
Maori,
Sport, celebration of excellence
|
10,000
|
8,000
|
|
Mahurangi
Regatta
|
Anniversary weekend
|
6,000
|
4,000
|
|
Japan Day 2020
|
Cultural festival
|
20,000
|
10,000
|
|
Te Ahurea
Tino Rangatiratanga Kapahaka Secondary competition 2019
|
Maori,
youth,
celebration
of
excellence
|
25,000
|
25,000
|
|
Total
|
|
$640,520
|
$345,500
|
22. In
2016/2017, $40,000 per annum multi-year funding to Coca-Cola Christmas in the
Park was approved until 2018/2019 (ART/2016/27). Staff recommend approving the
Coca-Cola Christmas in the Park application for the 2019/2020 Regional Event
Fund round one, as per Table 1, and renewing the multi-year funding agreement
from 2019/2020 to 2021/2022 as this event is well established and scores highly
in alignment with strategic funding priorities.
Applications recommended for decline
23. Five
applications are recommended to be declined for funding for the following
reasons:
· Low participant and/or audience numbers, in most cases less than
500, relative to the amount of funding requested.
· More closely aligned with priorities for other council grant funds
and which did not have distinctive aspects supporting complementary event
funding.
· Primary focus is having participant development, training and
networking.
· Low alignment with the scope definition, priorities, or desired
outcomes for regional events, including events better classified as local
events.
24. Table
2 shows the events that staff recommend be declined.
Table 2 – Events recommended to
be declined
|
Event
|
Reason
for decline
|
|
Orewa Beach Carnival
|
The
scale of the event, and level of funding sought put this outside the scope of
regional funding. A major events funding application may be more appropriate.
|
|
Waitangi @ Waititi 2020
|
Support
for current Waitangi Day events is provided through a non-contestable funding
budget which forms part of a regional approach to celebrating the day that
also includes local board funding and a council delivered event.
It
is recommended that any additional funding requests for community delivered
events continue to be considered within this approach.
|
|
New Zealand Short Course Championships
(Swimming)
|
Event
currently runs with a funding surplus.
|
|
Islam Awareness week
|
Smaller
scale event which promotes understanding of a particular religion. Not a
regional event funding priority.
|
|
Rodders Beach Festival
|
Low
level of alignment with funding priorities.
|
Multi-year funding
25. In previous years, the Community Development and Safety Committee
approved multi-year regional event funding for:
· ASB Polyfest -
$55,000 per annum for three years, 2018/2019 – 2020/2021 (COM/2018/22)
· Coca-Cola Christmas
in the Park - $40,000 for three years, 2016/2017 – 2018/2019
(ART/2016/27)
26. $55,000
funding will be provided to ASB Polyfest for 2019/2020 as year two of three
under the current multi-year agreement.
27. The existing multi-year funding commitment for Coca-Cola Christmas
in the Park ended in 2018/2019. Staff recommend that a further multi-year
funding agreement for Coca-Cola Christmas in the Park be established for a term
of three years at $40,000 per annum. The event is a well-established regional
event and scores very highly in alignment with strategic funding priorities.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
28. Applications
may be for events that connect with other areas of council delivery. These may
include events taking place in council venues or on council land, or receive
council funding for other aspects of their work. In these cases, staff consult
relevant bodies that may have an interest in the projects and take this
information into account when presenting recommendations for funding.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
29. Local
boards were consulted on, and contributed to, the development of the Events policy.
The administrative process associated with the assessment and allocation of the
regional event fund applies principles and criteria outlined within the policy.
30. Regional event funding occurs in parallel with, and is complementary
to, local event funding rounds operated by local boards.
Tauākī whakaaweawe
Māori
Māori impact statement
31. The
policy recognises a responsibility to engage and build relationships with
Māori stakeholders in designing, planning and delivering regional events
of mutual interest.
32. The
events action plan in the policy also places a focus on support for Māori
events in the context of a diverse, balanced region-wide programme. This
priority is indicated in fund information and guides to encourage applications
for Māori events.
33. Table
3 provides comparative analysis of regional funding to events with a Māori
focus, including having significant Māori content, participation and/or
audience.
Table 3 – Regional funding
provided to events with a Māori focus
|
Funded
regional events with a Māori focus
|
2019/2020
Round 1
(proposed)
|
2018/2019
Round 2
|
2017/2018
Round 1
|
2017/2018
Round 2
|
2017/2018
Round 1
|
|
Number
|
3 out of 25
|
6 out of 17
|
3 out of 27
|
5 out of 14
|
3 out of 32
|
|
Total value
|
$88,000
|
$55,000
|
$88,000
|
$48,000
|
$82,500
|
|
Percentage of total round value
|
22%
|
29%
|
22%
|
33%
|
18%
|
34. The three
events that are recommended to be approved for funding in
2019/2020 round one, which have a Māori focus are:
· Te Ahurea Tino Rangatiratanga Kapahaka Secondary competition 2019
· 2019 Aotearoa Māori Sports Awards
· ASB Polyfest.
Ngā ritenga
ā-pūtea
Financial implications
35. Staff
recommend allocating $400,500 in round one, out of the total budget of
$600,000. This leaves a remaining budget of $199,500 which can be allocated in
a second funding round with decisions made in February 2020.
36. Grants
are allocated to events which support outcomes and align with funding
priorities and criteria outlined in the Events Policy. Realisation of funding
benefits will be associated with the successful delivery of events.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
37. There is
a risk that events will not be successfully delivered in accordance with event
plans submitted in grant applications. Staff mitigate this risk through the
evaluation process by considering the experience of event organisers and prior
experience of holding the event.
38. In many
cases council is one of several funders of an event and the ability of event
organisers to raise funding from multiple sources increases confidence based on
the independent assessment of other funders.
Ngā koringa ā-muri
Next steps
39. Following funding approval, staff will provide funding agreements
for recipients and the distribution of funding will commence once the
agreements have been signed by the applicants.
40. A second funding round for 2019/2020 will be open in November and
December 2019, with allocations to be approved at the February 2020 committee
meeting. This will be a general round open to all
applications and focused on the policy priority areas of Māori, youth and
winter events, as well as gaps in the events calendar.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Application Summaries
|
27
|
|
b⇩
|
Event Policy - Regional Event Fund Prioritisation
Criteria
|
101
|
|
c⇩ 
|
Regional Event Fund Grant Summary Schedule
|
103
|
Ngā kaihaina
Signatories
|
Author
|
David McIntosh - Senior Business Advisor
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Ian Maxwell - Director Community Services
|
|
Community
Development and Safety Committee
15-Aug-19
|
|
|
Community
Development and Safety Committee
15-Aug-19
|
|
|
Community
Development and Safety Committee
15-Aug-19
|
|
|
Community
Development and Safety Committee
15-Aug-19
|
|
Forward Work Programme
File No.: CP2019/13288
Te take mō te
pūrongo
Purpose of the report
1. To
note the progress on the forward work programme appended as Attachment A.
2. Note
that, unlike an agenda report, staff will not be present to answer questions
about the items referred to in this summary.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Forward work programme
|
107
|
Ngā kaihaina
Signatories
|
Author
|
Sonya Inger - Governance Advisor
|
|
Authoriser
|
Ian Maxwell - Director Community Services
|
|
Community
Development and Safety Committee
15-Aug-19
|
|
