I hereby give notice that an ordinary meeting of the Finance and Performance Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 August 2019

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Komiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Cr Ross Clow

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Josephine Bartley

Cr Penny Hulse

 

Cr Dr Cathy Casey

Cr Mike Lee

 

Deputy Mayor Cr Bill Cashmore

Cr Daniel Newman, JP

 

Cr Fa’anana Efeso Collins

Cr Greg Sayers

 

Cr Linda Cooper, JP

Cr Sharon Stewart, QSM

 

Cr Chris Darby

IMSB Chair David Taipari

 

Cr Alf Filipaina

Cr Sir John Walker, KNZM, CBE

 

Cr Hon Christine Fletcher, QSO

Cr Wayne Walker

 

Mayor Hon Phil Goff, CNZM, JP

Cr John Watson

 

Cr Richard Hills

Cr Paul Young

 

IMSB Member Terrence Hohneck

 

 

(Quorum 11 members)

 

 

 

Sandra Gordon

Senior Governance Advisor

 

14 August 2019

 

Contact Telephone: (09) 890 8150

Email: sandra.gordon@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Terms of Reference

 

Responsibilities

 

The purpose of the Committee is to:

(a)  control and review expenditure across the Auckland Council Group to improve value for money

(b)  monitor the overall financial management and performance of the council parent organisation and Auckland Council Group

(c)   make financial decisions required outside of the annual budgeting processes

 

Key responsibilities include:

 

·         Advising and supporting the mayor on the development of the Long Term Plan (LTP) and Annual Plan (AP) for consideration by the Governing Body including:

o   Local Board agreements

o   Financial policy related to the LTP and AP

o   Setting of rates

o   Preparation of the consultation documentation and supporting information, and the consultation process, for the LTP and AP

·          Monitoring the operational and capital expenditure of the council parent organisation and Auckland Council Group, and inquiring into any material discrepancies from planned expenditure

·         Monitoring the financial and non-financial performance targets, key performance indicators, and other measures of the council parent organisation and each Council Controlled Organisation (CCO)  to inform the Committee’s judgement about the performance of each organisation

·         Advising the mayor on the content of the annual Letters of Expectations (LoE) to CCOs

·         Exercising relevant powers under Schedule 8 of the Local Government Act 2002, which relate to the Statements of Intent of CCOs

·         Exercising Auckland Council’s powers as a shareholder or given under a trust deed, including but not limited to modification of constitutions and/or trust deeds, granting shareholder approval of major transactions where required, exempting CCOs, and approving policies relating to CCO and CO governance

·         Approving the financial policy of the Council parent organisation

·         Overseeing and making decisions relating to an ongoing programme of service delivery reviews, as  required under section17A of the Local Government Act 2002

·         Establishing and managing a structured approach to the approval of non-budgeted expenditure (including grants, loans or guarantees) that reinforces value for money and an expectation of tight expenditure control

·         Write-offs

·         Acquisition and disposal of property, in accordance with the long term plan

·         Recommending the Annual Report to the Governing Body

 

 

 

 

Powers

 

(a)  All powers necessary to perform the committee’s responsibilities, including:

a.    approval of a submission to an external body

b.    establishment of working parties or steering groups.

(b)  The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(c)   The committee does not have:

a.    the power to establish subcommittees

b.    powers that the Governing Body cannot delegate or has retained to itself (section 2).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·           Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·           Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·           Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·           In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·           The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·           However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·           All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·           Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·           Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·           All staff supporting the meeting (administrative, senior management) remain.

·           Other staff who need to because of their role may remain.

 

Local Board members

 

·           Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·           Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Finance and Performance Committee

20 August 2019

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                8

8          Disposal recommendations report - August 2019 (Covering report)                      9

9          Transfer of land to Watercare Services Limited - 2 Buckley Avenue, Hobsonville 11

10        Disposal of land at Manukau Memorial Gardens                                                     17

11        Shareholder comments on Ports of Auckland Limited's statement of corporate intent 2019-2022                                                                                                           35

12        Council Controlled Organisation Exemptions                                                         49

13        Submission to Productivity Commission Local government funding and financing inquiry: Draft report (Covering report)                                                                      55

14        Budget Update - August 2019                                                                                    57

15        Summary of Finance and Performance Committee information memorandum and briefings, including the Forward Work Programme - 20 August 2019                  77  

16        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

17        Procedural Motion to Exclude the Public                                                                 95

C1       Built Heritage Acquisition Fund                                                                                 95

C2       Reallocation of existing budget to acquire land for the extension of Manukau Memorial Gardens                                                                                                       95  

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

3          Confirmation of Minutes

 

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 July 2019, as a true and correct record.

 

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Finance and Performance Committee

20 August 2019

 

Disposal recommendations report - August 2019 (Covering report)

File No.: CP2019/15132

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To obtain approval to dispose of two council-owned properties that Panuku Development Auckland (Panuku) considers suitable for disposal. As one of the properties recommended for sale is an endowment property, this report also seeks approval for the allocation of the sales proceeds.

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 20 August 2019 Finance and Performance Committee meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.

 


Finance and Performance Committee

20 August 2019

 

Transfer of land to Watercare Services Limited - 2 Buckley Avenue, Hobsonville

File No.: CP2019/09778

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek the approval for the transfer under Section 50 of the Public Works Act 1981, of land at 2 Buckley Avenue, Hobsonville to Watercare Services Limited (Watercare) for the Northern Interceptor Project.

Whakarāpopototanga matua

Executive summary

2.       In an agreement dated 28 October 2010 between Waitākere City Council and the Hobsonville Land Company Limited, now known as HLC (2017) Limited (HLC), certain infrastructure was to be provided upon development of Hobsonville Point.

3.       A plan appended to the agreement as Schedule 2 indicated various parks that HLC was to vest in the council as its reserve contributions for the development.

4.       One of those parks is situated at 2 Buckley Avenue, Hobsonville. An existing sewage pump station is situated on the land immediately adjoining the property which is owned by Watercare.

5.       In 2016 and 2017, Watercare designated the Northern Interceptor Project which aims to divert wastewater from the Mangere Treatment Plant to the upgraded Rosedale Treatment Plant on the North Shore. Included in the designation is 2 Buckley Avenue for the purpose of expansion of the existing pump station on the adjoining property.

6.       Watercare therefore wishes to acquire the land at 2 Buckley Avenue from Auckland Council as soon as it has been vested in the council by HLC.

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      approve, subject to the satisfactory conclusion of any required statutory processes and due diligence, the disposal at market value under section 50 of the Public Works Act 1981, the land situated at 2 Buckley Avenue, Hobsonville being 6299 square metres more or less and described as Part Lot 2 DP330629 and Lot 3 DP211237 to Watercare Services Limited for the Northern Interceptor Project upon it being vested in Auckland Council by HLC 2017 Limited under a legacy agreement with Waitākere City Council.

 

Horopaki

Context

7.       Watercare requires specific land along the route of the Northern Interceptor (to be constructed, commencing in 2019).

8.       The Northern Interceptor Project for which the subject land is required by Watercare will provide additional wastewater capacity for housing development until 2070 based on existing growth statistics.

9.       2 Buckley Avenue, Hobsonville is currently owned by HLC and will vest in Auckland Council as a part of reserve requirements negotiated by Waitakere City Council. An existing sewage pump station is situated on the land immediately adjoining the property which is owned by Watercare. The land is undeveloped and not yet in service as parkland.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     In 2016 and 2017, Watercare designated the Northern Interceptor Project which aims to divert wastewater from the Mangere Treatment Plant to the upgraded Rosedale Treatment Plant on the North Shore. Included in the designation is 2 Buckley Avenue, Hobsonville for the purpose of expansion of the existing pump station on the adjoining property.

11.     Watercare therefore wishes to acquire the land at 2 Buckley Avenue, Hobsonville from Auckland Council as soon as it has been vested in the council by HLC.

12.     Section 50 of the Public Works Act permits land held for one public work to be transferred to another acquiring authority for an alternative public work.

13.     Section 57(1)(b) of the Local Government (Auckland Council) Act 2009 and the Asset Transfer Policy require that any acquisitions or disposals between council and Watercare are at market value.

14.     A joint valuation was obtained in March 2019 which indicated the value of the land as being $2.54 million.

15.     Watercare will cover the cost of valuation and council’s other costs associated with the transfer of the land.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Watercare designated the land as part of the Notice of Requirement for the Northern Interceptor Project. Therefore, no other views have been sought regarding the transfer of the land.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Disposal of this land will not create any gaps in open space, when assessed against the Open Space Provision Policy. The parks and open space acquired, in accordance with the infrastructure funding agreement between council and HLC, will meet the needs of the neighbouring community now and into the future. Hobsonville War Memorial Reserve, a
3.94 hectare suburb park, is located within 400 metres of 2 Buckley Avenue.

18.     At its meeting on 15 November 2018, the Upper Harbour Local Board considered the proposal to transfer the land to Watercare and supports the disposal, but considers that the funds generated from the sale should be reapplied in the same vicinity. The Board resolved as follows:

Resolution number UH/2018/143

MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean: 

That the Upper Harbour Local Board:

a)      support disposal of the land situated at 2 Buckley Avenue, Hobsonville, being 6299m2 (more or less) and described as Part Lot 2 DP330629 and Lot 3 DP211237, to Watercare Services Limited for the Northern Interceptor Project (refer to Attachments A and B to the agenda report).

b)      support the proceeds of disposal being reinvested in open space within the catchment.

CARRIED

19.     The reinvestment of proceeds in open space within the catchment would not be consistent with council policy. The land is not currently a service asset. Based on the minimal impact on open space provision, the proceeds from sale will therefore be considered as the sale of an asset to meet the council’s asset sales target to fund regional investment.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Iwi have not been consulted specifically on the proposed decision to dispose of the land once it is vested in Auckland Council but extensive consultation was carried out by Watercare for the designation of the Northern Interceptor.

Ngā ritenga ā-pūtea

Financial implications

21.     The sale of land between Auckland Council and Watercare will have no impact on the council group’s financial position as the transaction is between group entities.

22.     As noted above, the sale will be recorded at market value in accordance with section 57(1)(b) of the Local Government (Auckland Council) Act 2009 and the Asset Transfer Policy.

23.     The proceeds of the disposal support meeting the council’s asset sale target which funds regional investment and reduces the overall council borrowing requirement.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     No significant risks have been identified regarding the decision to dispose of the land.

Ngā koringa ā-muri

Next steps

25.     If the disposal is approved Watercare and Auckland Council staff will enter into an agreement under Section 50 of the Public Works Act 1981 for transfer of the land at current market value.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aerial 2 - 2 Buckley Avenue, Hobsonville

15

      

Ngā kaihaina

Signatories

Author

Allan Walton - Principal Property Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Ian Maxwell - Director Community Services

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

20 August 2019

 

PDF Creator


Finance and Performance Committee

20 August 2019

 

Disposal of land at Manukau Memorial Gardens

File No.: CP2019/14334

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the disposal of a strip of land along the Puhinui Road boundary from the Manukau Memorial Gardens cemetery by way of transfer under section 50 of the Public Works Act 1981 to the New Zealand Transport Agency.

2.       To delegate authority to negotiate a compensation agreement under the Public Works Act 1981 for temporary occupation, an easement for access, as well as for the loss of cemetery land at Manukau Memorial Gardens.

Whakarāpopototanga matua

Executive summary

3.       The New Zealand Transport Agency (NZTA) is proposing to undertake improvements to State Highway 20B (SH20B, also known and referred to as Puhinui Road) between the Waokauri Creek Bridge and the State Highway 20A intersection.

4.       The proposed improvements affecting the Manukau Memorial Gardens include widening the SH20B shoulder along the Puhinui Road frontage, new priority vehicle lanes, a new shared use path, upgraded stormwater treatment, and a new signalised intersection.

5.       NZTA has lodged an application for a minor alteration to the existing designation - SH20B (NZTA Designation 6717) to enable these works to proceed.

6.       NZTA wishes to commence the works as soon as possible to ensure they are completed in time for several major events occurring in Auckland, including the impending America’s Cup event and APEC 2021 meetings. NZTA’s preferred commencement date is September 2019.

7.       Approximately 1.1 hectares of the Manukau Memorial Gardens consisting of a narrow strip along the road boundary is required permanently by NZTA to facilitate these works. NZTA also requires an access easement (in favour of NZTA) to maintain a new stormwater wetland area over a further 2438 square metres, and temporary occupation during construction over an additional area of 2923 square metres.

8.       Approval is sought to transfer the required land to NZTA with terms and conditions to be recorded in an agreement which will include a lease for temporary occupation and council obtaining the appropriate compensation for the land and easement pursuant to the Public Works Act 1981.

9.       Council’s Land Advisory staff, in consultation with Cemeteries staff, have agreed protocols with NZTA for the temporary occupation during the works to ensure that a sensitive approach is maintained by contractors, and that visitors to the Manukau Memorial Gardens are not disturbed.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)       approve the transfer under section 50 of the Public Works Act 1981 of portions of the Manukau Memorial Gardens to the New Zealand Transport Agency for state highway improvements (for the implementation of the Southwest Gateway Programme (State Highway 20B Short Term Improvements), the land permanently required being legally described as and comprising:

i)        1071 square metres being Part of Lot 1 DP 199870, Record of Title NA128B/498;

ii)       5866 square metres being Part Lot 1 DP 201144, Record of Title NA 128C/326 (limited as to parcels);

iii)      4008 square metres being Part Lot 1 DP 96646, Record of Title NA52C/540;

iv)      0211 square metres being Part Section 2 SO Plan 69950, Record of Title NA128C/193;

v)      1.1156 hectares total; and,

all areas being subject to final design and survey, shown shaded in green on Land Requirement Plans 54330–0000–DRG–NN–1655A, 1656A, 1657A & 1658A (see Appendix 1 to the agenda report).

b)       approve the granting of an easement to the New Zealand Transport Agency under the Public Works Act 1981 for access over those portions of the Manukau Memorial Gardens being legally described as and comprising:

i)        0227 square metres (subject to survey) being Part Lot 1 DP 201144, Record of Title NA128C/326 (limited as to parcels);

ii)       2112 square metres (subject to survey) being Part Lot 1 DP 96646, Record of Title 52C/540;

iii)      0099 square metres (subject to survey) being Part Section 2 SO Plan 69950, Record of Title 128C/193;

iv)      2438 square metres total; and,

all areas being subject to final design and survey, shown shaded blue on Land Requirement Plan 504330 – 0000 – DRG – NN – 1656A, 1657A &1658A (see Appendix 1).

c)      approve the granting of a lease to the New Zealand Transport Agency under the Public Works Act 1981 for the duration of construction over those portions of the Manukau Memorial Gardens being legally described as and comprising:

i)        0830 square metres (subject to survey) being Part Lot 1 DP 201144, Record of Title NA128C/326 (limited) and as shown on Land Requirement Plan 504330 – 0000 – DRG – NN – 1656A;

ii)       2056 square metres (subject to survey) being Part Lot 1 DP 96646, Record of Title NA52C/540 and as shown on Land Requirement Plan 504330 – 0000 – NN – 1657A;

iii)      0037 square metres (subject to survey) being Part Section 2 SO Plan 69950, Record of Title 128C/193;

iv)      2923 square metres total; and,

all areas being subject to final design and survey, shown shaded pink on Land Requirement Plan 504330 – 0000 – DRG – NN – 1656A, 1657A &1658A (see Appendix 1). 

d)      delegate authority to the General Manager Community Facilities, to approve the final terms and conditions of a compensation agreement with the New Zealand Transport Agency under the Public Works Act 1981.

 

 

Horopaki

Context

10.     NZTA is proposing to undertake improvements to State Highway 20B (SH20B, also known and referred to as Puhinui Road) between the Waokauri Creek Bridge and the State Highway 20A intersection. These short-term improvements are part of the Southwest Gateway Programme, a joint initiative of Auckland Transport, NZTA and Auckland Airport. This will ultimately deliver airport to Botany rapid transit, provide state highway connections and Auckland Airport precinct improvements.

11.     Improvements will include widening the SH20B shoulder along the Puhinui Road frontage to include new priority vehicle lanes, a new shared use path, upgraded stormwater treatment, and new signalised intersections at Manukau Memorial Gardens, Campana Road and the proposed airport park and ride car park.

12.     NZTA has lodged an application for a minor alteration to the existing designation (SH20B (DES6717)) to facilitate these works.

13.     The NZTA project team is working closely with the cemeteries team to ensure that the improvements result in a positive outcome for the cemetery.

14.     Works proposed, as they relate to the cemetery will involve:

·        safety and capacity improvements to the existing Manukau Memorial Gardens intersection from SH20B which will be widened to form a full signal-controlled intersection;

·        provision of priority traffic lanes along SH20B for the use of buses and high occupancy vehicles either permanently or temporarily;

·        provision of a Shared Use Path (SUP) along SH20B providing a dedicated facility for pedestrian and cyclists to use, including access to the Manukau Memorial Gardens; and,

·        agreed ancillary works as they relate to the cemetery will include:

-    vegetation clearance and replanting;

-    earthworks including the infill of the gully to the east of the existing main entrance which currently conveys flows to an existing culvert;

-    a planted wetland swale for the treatment of stormwater runoff;

-    batter slopes, a retaining wall and boundary fencing; and,

-    an extension upstream and downstream of an existing culvert.

15.     Further details of the project elements are included in General Arrangement sheets 8 and 9 (see Attachment B).

16.     NZTA will require ongoing access to the new wetland swale area for maintenance and it is proposed that this will be formalised by way of an easement.

17.     Attachment C provides further information on the proposed design features; management of construction effects and indicative construction sequence and staging.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     The ultimate benefits from the Southern Gateway programme will;

·    enable more reliable and timely travel choices to and from the airport and surrounding area;

·    improve people’s access to jobs, education and social opportunities;

·    provide an enhanced and integrated bus/rail interchange at Puhinui that incorporates cultural values and reflects community identity; and,

·    be operational by early 2021.

19.     These short-term works will benefit the cemetery by providing a safer signalised entry and exit point and improved stormwater treatment and discharge areas. There is no loss of grave sites and the NZTA will through the Notice of Requirement (RMA) process continue to work closely with affected parties to ensure a final optimum design is achieved and continues to meet regularly with the cemetery team.

20.     Council’s Cemetery staff consider that the signalised intersection (traffic lights) at the entrance of the Manukau Memorial Gardens will be a vast improvement making access and egress from the site more orderly and much safer when large funerals are scheduled.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     The proposed decision has no identified impacts on other parts of the council group, although council staff are aware that NZTA has liaised directly with Watercare Services Limited. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     SH20B project presentations to the Ōtara-Papatoetoe Local Board took place on 6 November 2018 and 12 February 2019. While the Board does not have specific decision-making delegations (in respect to cemeteries which are regional facilities), NZTA will continue to update and consult the Board as the project progresses. 

Tauākī whakaaweawe Māori

Māori impact statement

23.     The following table advises of iwi consultation undertaken by NZTA to date:

Mana Whenua Engagement

Auckland Transport’s Southern Mana Whenua Forum

Iwi represented at the forum: Ngāi Tai Ki Tāmaki; Ngāti Maru; Ngāti Tamaoho; Ngāti Te Ata Waiohua; Ngāti Whanaunga; Te Ahiwaru Waiohua; Te Ākitai Waiohua; Te Patukirikiri

Specific SH20B project presentations have taken place at this forum on 29 November 2018 and 28 February 2019

Te Ākitai Waiohua Southern Gateway Programme hui

Te Ākitai Waiohua holds strong associations and relationships with the land of the Puhinui peninsula and surrounds, including the coastal marine area. The Southern Gateway Programme hui have taken place involving korero on the SH20B project.

Information discussed:

-     description of intersection upgrades with copies of General Arrangement plans and visuals tabled

-     confirmation of the extent of the project works at MMG including the need for gully infilling and vegetation removal

24.    Through the Notice of Requirement (RMA) process, NZTA continues to work closely with iwi; the agency will present evidence that iwi have provided feedback on environmental matters, enhancing biodiversity, the built environment, pedestrian and cycle connectivity, as well as, public transport initiatives.

Ngā ritenga ā-pūtea

Financial implications

25.     NZTA must financially compensate council for the loss of the land it requires for public works. The prescribed Public Works Act 1981 process bases compensation on current market value at a specified date. The amount of financial compensation is yet to be determined. The Act allows for the Land Valuation Tribunal to determine the value of the land and any injurious affection if it cannot be agreed between the parties.

26.     All costs incurred by Auckland Council to facilitate negotiation and sale of the land will be recovered from NZTA under the provisions of the Public Works Act 1981.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     Project risks will be managed and addressed by NZTA through the relevant consenting and construction processes. Also, given the sensitive nature of the property, the terms of the lease for temporary occupation will include protocols that contractors will need to adhere to when on site. 

Ngā koringa ā-muri

Next steps

28.     NZTA’s investigatory work commenced in October 2018 and substantive construction works are due to commence in September 2019.

29.     Independent valuations are underway to assess the compensation due for the permanent land take, the easement, as well as temporary occupation areas. While compensation values may be negotiated and agreed between Auckland Council and NZTA (pursuant to the Public Works Act) this financial year, the final settlement of compensation will not be known until well after the project has commenced, and final areas of land (which are currently subject to final design and survey) are known and legalised.

30.     To minimise risk and disruption to the project, NZTA is keen to enter into a compensation agreement for the temporary occupation, easement and permanent land acquisition as soon as possible.

31.     Given the length and complexity of the land transfer process under the Public Works Act together with the ongoing interdependencies with consenting matters, staff anticipate that it could take several months and possibly up to a year for the parties to settle and agree final compensation values. As a result, Auckland Council and NZTA have agreed to enter into an advance compensation agreement and a prescribed time-bound valuation process, to allow for the project to commence physical works whilst providing adequate time for the parties to assess and agree appropriate compensation levels.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Land Requirement Plans

23

b

General Arrangements Sheets 8 and 9

27

c

Design Features - Construction Effects

29

     

Ngā kaihaina

Signatories

Author

Allan Walton - Principal Property Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Ian Maxwell - Director Community Services

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

20 August 2019

 

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Finance and Performance Committee

20 August 2019

 

Shareholder comments on Ports of Auckland Limited's statement of corporate intent 2019-2022

File No.: CP2019/11325

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve shareholder comments on Ports of Auckland Limited (POAL)’s statement of corporate intent (SCI) 2019-2022.

Whakarāpopototanga matua

Executive summary

2.       Ports of Auckland Limited has provided the council with a draft SCI for the period 2019–2022.

3.       As the sole shareholder, the council has the opportunity to provide shareholder feedback on POAL’s draft SCI. Under the Port Companies Act 1988 the council must provide shareholder feedback no later than the end of August each year.

4.       Staff have reviewed the draft SCI and advise that shareholder feedback be provided to POAL as set out in this report.  The proposed shareholder comments focus on:

·    Investigating new solutions for handling car imports, and addressing supply chain constraints beyond the port gate for the container trade, and engaging with the council on both of these issues

·    keeping the council informed about the progress of the automation project

·    inclusion of interim Key Performance Indicators relating to POAL’s goal of being carbon neutral by 2025

·    maintaining a close working relationship with members of the council group on both a strategic and operational basis, including participating in group fora where required.

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      approve the shareholder feedback on the draft statement of corporate intent 2019-2022 for Ports of Auckland Limited

b)      delegate authority to the mayor to:

i)        finalise a letter to Ports of Auckland Limited setting out the shareholder feedback on the draft statement of corporate intent 2019-2022

ii)       approve any minor amendments to the shareholder feedback, if required

c)      delegate to any two of the mayor, deputy mayor and the chair of the Finance and Performance Committee, the authority to approve the final statement of corporate intent 2019-2022 for Ports of Auckland Limited, noting this delegation will expire on the day the term of office of current elected members ends.

 

Horopaki

Context

5.       Under the Port Companies Act 1988, POAL must provide a SCI to its shareholder by 31 July every year. POAL has provided a draft SCI to the council (Attachment A).

6.       As the sole shareholder, the council has the opportunity to provide shareholder feedback on POAL’s draft SCI. If the council wishes to provide comments to POAL on its draft SCI, it must do so by the end of August 2019. POAL must provide a revised SCI by 30 September 2019.

7.       Under the Local Government Act 2002, port companies are not council-controlled organisations and therefore do not undertake a statement of intent (SOI) process. Port companies are instead subject to the SCI process and the objectives set out under the Port Companies Act. In particular, it requires port companies to have the principal objective of operating as a successful business.   

8.       The SCI process has different legislative requirements and timeframes (as outlined above).  However, the council has the ability to modify POAL’s SCI over the course of the financial year, similar to that under the Local Government Act 2002 to modify council-controlled organisation SOIs if required.  Similar to council-controlled organisation SOIs, the Port Companies Act requires a port company to make its draft and final SCI publicly available.

Other relevant context

9.       The government’s Upper North Island Supply Chain Strategy Working Group (which is carrying out a review of freight and logistics in the upper North Island, including a feasibility study to explore moving the location of the Auckland port) was due to provide an interim progress report in June 2019, which has been delayed. The Working Group is due to provide a final report by the end of 2019. There is a likelihood that the Working Group will make recommendations which would impact on POAL and by extension, the council as its shareholder.

10.     The Ports Future Study, completed in 2016, concluded that the port would eventually become constrained at its current location. It recommended two alternative locations and that a set of relocation triggers be monitored.

11.     In 2018, POAL developed its 30-year Port Master Plan which states it “gives Auckland the time it needs to make a sound decision on where, when and how to move the port”. In April 2018, the Planning Committee considered the Port Master Plan and noted that it “aligns with the council’s City Centre Master Plan, Waterfront Plan and Central Wharves Strategy and is consistent with the Port Future Study”. It includes a substantial container terminal automation project on Ferguson Wharf, development of the other wharves including a car handling facility on Bledisloe Wharf and inland freight hubs.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     We recommend that the committee approves the following shareholder comments:

Efficient operations and commercial performance:

·   The current Port Master Plan contains initiatives to provide more capacity and reduce the impacts of car imports on Bledisloe and Captain Cook wharves. However, there may be scope for more improvements. POAL should further investigate new solutions for handling car imports to reduce both the impacts of cars on the wharves, as well as the congestion impacts of transporting cars off the wharves by road transport.

·   To ensure that the benefits of the capital expansion and automation project can be fully realised, it will also be important to address supply chain constraints for the container trade beyond the port gate.

·   POAL should engage with the council on both of these issues.

·   The letter accompanying the draft statement of corporate intent notes that it reflects a lower dividend to the shareholder than in previous years, because the company is in a ‘capital expansion’ period.

·   The projected returns will dip slightly in 2019/2020 before recovering in 2020/2021. The successful completion of the automation project is critical to returning to a more favourable financial position. Given how important this is to POAL’s future performance (which impacts on the group position), POAL needs to ensure that the council is kept appropriately informed of its progress during the critical implementation period, including the ongoing level of risk.

Proposed shareholder comment: POAL needs to include in the statement of corporate intent a commitment to investigating new solutions for handling car imports and addressing the supply chain constraints for the container trade beyond the port gate, and engage with the council about both of these issues. It should also keep the council informed about the progress of the automation project.

Environmental performance:

·   POAL needs to include interim Key Performance Indicators relating to its goal of being carbon neutral by 2025 in its statement of corporate intent so that the council can monitor its progress towards achieving this goal, and the likelihood of meeting its longer-term goal of zero emissions by 2040. 

Proposed shareholder comment: POAL needs to include interim Key Performance Indicators relating to its goal of being carbon neutral by 2025.

Corporate behaviour:

·   POAL needs to maintain a close working relationship with other members of the council group, principally the council, Auckland Transport and Panuku Development Auckland, on both a strategic (in particular, relating to planning for the waterfront and city centre) and operational basis, including participating in group fora where required.    

13.     The council would normally consider the POAL final SCI in October (POAL is required to provide the final SCI not later than 30 September). However, the local government elections present a timing issue, as all Governing Body and committee meetings will have ceased by the end of September 2019. The inaugural meeting of the Governing Body will not take place until 1 November 2019.

14.     To facilitate the timely consideration of the final SCI from POAL once it has been approved by the POAL board, we recommend the committee approves a delegation to any two of the Mayor, Deputy Mayor and the Chair of the Finance and Performance Committee to approve the final SCI for POAL, noting this delegation will expire on the day the term of office of current members ends. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     POAL’s activities have the potential to impact on other members of the council group. We have recommended that the council provides a shareholder comment concerning the need for it to maintain a close working relationship. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     The governance of POAL is a matter for the Finance and Performance Committee, and we have not consulted any local boards on the SCI.

17.     POAL’s activities have the potential to impact local boards. POAL’s current SCI has a key performance target to attend all relevant local board meetings where invited and seek to strengthen relationships with the Ōrākei, Waitematā and Devonport-Takapuna Local Boards in particular.

Tauākī whakaaweawe Māori

Māori impact statement

18.     POAL’s activities have the potential to impact Māori who have interests in the waterfront.

19.     POAL should continue to build closer relationships with mana whenua to deliver on the council’s broader obligations to Māori. POAL’s 2018-21 SCI included the preparation of a Māori responsiveness plan as a key performance target, which has been removed from the 2019-22 SCI. We understand the plan is nearing finalisation and would expect implementation of this plan to form part of POAL’s work programme for the coming year. Staff will discuss with POAL if aspects of the Māori Responsiveness Plan should be included in future SCIs.

Ngā ritenga ā-pūtea

Financial implications

20.     The financial projections in the SCI are consistent with those included in the 2019/2020 Annual Plan. There are no direct financial implications associated with the recommendations in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     There are no risks associated with approving the proposed shareholder comments.

Ngā koringa ā-muri

Next steps

22.     If the committee approves the feedback on POAL’s draft SCI, the mayor will send a letter to the chair of POAL by the end of August 2019. POAL must provide its revised SCI to the council by the end of September 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ports of Auckland Limited draft Statement of Corporate Intent 2019-2022

39

     

Ngā kaihaina

Signatories

Authors

Sarah Holdem - Principal Advisor

Sarah Johnstone-Smith - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

20 August 2019

 


 


 


 


 


 


 


 


 


Finance and Performance Committee

20 August 2019

 

Council Controlled Organisation Exemptions

File No.: CP2019/12269

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To consider exempting nine council-controlled organisations (CCOs) from the accountability requirements of the Local Government Act 2002, in particular the Statement of Intent (SOI) accountability requirements.

Whakarāpopototanga matua

Executive summary

2.       The Local Government Act 2002 (LGA) provides for local authorities to exempt a CCO from the accountability requirements of the LGA, following an assessment of:

·    the nature and scope of the CCO’s activities

·    the costs and benefits of exempting to the local authority, the CCO and the community.

3.       Ten CCOs were exempted in 2016, with a review of these exemptions required by September 2019 (CP2016/17172).

4.       A review of these CCOs and their exemptions has been undertaken by staff.

5.       An exemption is no longer required for Downtown Marinas Limited as this CCO was amalgamated into Panuku Development Auckland Limited (Panuku) on 30 April 2019.

6.       The Manukau Beautification Charitable Trust board have decided to re-commence the SOI reporting regime on the basis that it is good business practice and makes their achievements and activities more visible to council. The Trust’s chief executive is retiring after 15 years of service at the end of this calendar year. To allow the incoming chief executive time to develop a new Statement of Intent and to align it with the statutory accountability reporting for other CCOs, staff recommend granting an exemption for the Trust for the remainder of this financial year.

7.       Staff recommend the further exemption for these nine entities, on the basis that there would be little benefit, if any, from applying the SOI accountability requirements.

8.       Staff are also recommending that an exemption is granted to Māngere Mountain Education Trust.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      agree to grant council-controlled organisation exemptions under section 7(3) of the Local Government Act 2002 to the following organisations:

i)        Westhaven Marinas Limited

ii)       Westhaven (Existing Marina) Trust

iii)      Westhaven (Extension) Trust

iv)      Auckland City Water Limited

v)      Watercare Harbour Clean-up Trust

vi)      Mount Albert Grammar School Community Swimming Pool Trust

vii)     Arts Regional Trust

viii)    Highbrook Park Trust

ix)      Te Motu a Hiaroa (Puketutu Island) Governance Trust

x)      Māngere Mountain Education Trust

on the grounds that the costs associated with meeting the Statement of Intent accountability requirements of the Local Government Act for these organisations outweigh the benefits

b)      agree to review these exemptions by September 2022, noting that these exemptions can be revoked by the council at any time

c)         agree to grant the Manukau Beautification Trust an exemption under the Local Government Act 2002 until the end of the 2019/2020 financial year.

 

Horopaki

Context

9.       Section 7(3) of the LGA provides for local authorities to exempt a CCO from the accountability requirements associated with a CCO, following an assessment of the nature and scope of the CCO’s activities and the costs and benefits of exempting to the local authority, the CCO and the community.

10.     Under the LGA, the council can revoke an exemption at any time and must review it every three years. The council cannot exempt a council-controlled trading organisation (CCTO) which is a CCO that has the purpose of making a profit.

11.     The intention of section 7(3) of the LGA is to avoid unnecessary compliance costs for small CCOs with limited scope of activities. For such entities, requiring an SOI and regular reporting against the performance measures contained in the SOI would add reporting that is disproportionate to the size and/or scale of the entity.

12.     CCOs with an exemption must be reviewed within three years, and exemption must be reconsidered each time.

13.     Despite the exemptions from accountability requirements through the SOI, council maintains a governance relationship with these entities through its board appointment responsibilities and receipt of financial reports for the Auckland Council group financial report. Both these processes allow council to have oversight, and the opportunity to identify issues that could affect the exemption status. Some of the CCOs also receive funding from council and performance is monitored through a funding agreement, rather than a SOI.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Ten CCOs were exempted in 2016, with a review required to be undertaken by September 2019 (CP2016/17172). Staff have engaged with these CCOs and council departments to confirm that an exemption is still appropriate.

15.     An exemption is no longer required for Downtown Marinas Limited as this CCO was amalgamated into Panuku Development Auckland Limited on 30 April 2019.

16.     The Manukau Beautification Charitable Trust (MBCT) board have decided to re-commence the SOI reporting regime on the basis that it is good business practice and makes their achievements and activities more visible to council.  The Trust’s chief executive is retiring after 15 years of service at the end of this calendar year. To allow the incoming chief executive time to develop a new Statement of Intent and to align it with the statutory accountability reporting for other CCOs, the board have suggested that an exemption for the Trust is granted for the remainder of this financial year. MBCT will then work to provide council with a draft SOI for comment by 1 March 2020.

 

17.     Staff recommend the further exemptions of the nine entities, listed in the table below.

 

Name

Controlling entity

Last exempted

Review date

Westhaven Marinas Limited

Auckland Council

September 2016

August 2022

Westhaven (Existing Marina) Trust

Auckland Council

September 2016

Westhaven (Extension) Trust

Auckland Council

September 2016

Auckland City Water Limited

Watercare Services Limited

September 2016

Watercare Harbour Clean-Up Trust

Watercare Services Limited

September 2016

Mt Albert Grammar School Community Swimming Pool Trust

Auckland Council

September 2016

Arts Regional Trust

Auckland Council

September 2016

Highbrook Part Trust

Auckland Council

September 2016

Te Motu a Hiaroa (Puketutu Island) Governance Trust

Auckland Council

July 2017

18.    Staff also recommend an exemption is granted to Māngere Mountain Education Trust, which is not currently exempt.

Marina companies and trusts

19.     In June 2019, the shares in Westhaven Marina Limited were transferred to Auckland Council, with Panuku delegated management oversight of these subsidiaries.

20.     The Westhaven Marina Limited is the sole corporate trustee of two subsidiary trusts - Westhaven (Existing Marina) Trust and Westhaven (Marina Extension) Trust, which manage the Westhaven marina assets and occupation rights. The Westhaven Marina Limited appoints a manager to supervise, direct and control the management and operation of the two subsidiary marinas.

21.     Staff recommend a further exemption for Westhaven Marina Limited, Westhaven (Existing Marina) Trust and Westhaven (Marina Extension) Trust on the basis that the scale and scope of the activities is limited and Westhaven Marina Limited does not hold assets or incur liabilities.

22.     From a practical perspective, Panuku is responsible for the activity of these entities and the Panuku SOI and performance reports address these activities.

Auckland City Water Limited (ACWL)

23.     ACWL is a subsidiary of Watercare. It was originally established by Metrowater Limited for the sole purposes of name protection. It transferred to Watercare in November 2010, along with other Metrowater’s assets. It remains a non-active company, with one director – currently the chair of Watercare.

24.     This report recommends a further exemption for ACWL as there is no activity to monitor and therefore no benefit from introducing an SOI accountability regime.

Watercare Harbour Clean-up Trust (WHCUT)

25.     The WHCUT oversees the removal of litter from Auckland’s Waitemata Harbour and inner gulf islands and promotes the concept of rubbish-free waterways. The WHCUT was established in 2002 and is primarily funded by Watercare. Four out of five trustees are Watercare staff members or board members and therefore Watercare indirectly controls 50 per cent or more of the votes.

26.     Watercare monitors the performance of the trust and Watercare’s quarterly report often includes an update on WHCUT activities.

27.     This report recommends an exemption for the WHCUT based on the limited scope and scale of its activities. Formal reporting on SOI accountability requirements adds cost with little or no benefit.

Mt Albert Grammar School Community Swimming Pool Trust (MAGSCSPT)

28.     The MAGSCSPT was formed through a partnership between the Auckland City Council and the Mount Albert Grammar School. The MAGSCSPT have sub-licensed the entire facility to Auckland Council. As such, they are an asset owning trust, whose responsibilities are limited to maintaining and reporting financial accounts and receiving council reports related to the sub-lease agreement. On this basis, this report recommends an exemption for a further three years.

Arts Regional Trust (ART)

29.     Auckland and Manukau City Councils formed the ART in 2001 to manage and grow their combined share of funds ($6 million) provided through the disestablishment of the Auckland Regional Services Trust. After annual inflation, ART is charged with maintaining the capital sum and distributing its net income to Auckland’s art and cultural sectors.

30.     ART has sound governance practices and provides information to council when requested, particularly in relation to processes related to its board appointments. Requiring a SOI would be out of proportion to council’s interest and involvement in ART and impose significant costs on a small entity with an unpaid volunteer board.  On this basis, this report recommends a further exemption for ART.

Highbrook Park Trust (HPT)

31.     Staff recommend granting a further exemption to HPT. The HPT was established in August 2000 to acquire, establish, and maintain a park on the Waiouru Peninsula, adjacent to the Highbrook Business Park.

32.     In August 2015, Auckland Council extended the HPT agreement effectively for another 15 years with 5 yearly reviews. The HPT’s activities are focused and well-defined. Although the value of the asset is significant, it is not a built asset and so there is little risk with respect to depreciation, maintenance and renewals.

33.     There is little benefit to the council, community or trust from the SOI process and associated reporting, as the HPT is being monitored against its management agreement. In addition, the proximity to Highbrook Business Park, whose owners are also involved with the HPT, provides further reassurance that the asset is well managed.

Māngere Mountain Education Trust (MMET)

34.     MMET operates an education center on Te Pane o Mataoho/ Māngere Mountain. The Trust was established in the 1990s.  Trustees are appointed by Auckland Council (4) and Te Waiohua (2), and the Trust. MMET has a funding agreement in place and this is approved by the Māngere-Ōtāhuhu Local Board.

35.     MMET’s performance measures are reported to the Māngere-Ōtāhuhu Local Board and provided to the CCO Governance and External Partnerships team.

36.     Staff are working on a review of community CCOs and MMET is part of this review. It is intended that this review, which includes reviewing the governance arrangements, of MMET will be completed by mid-2020.

37.     This report recommends an exemption to MMET based on the limited scope and scale of its activities. Formal reporting on SOI accountability requirements adds cost with little or no benefit, particularly as performance against the funding agreement is undertaken by the Māngere-Ōtāhuhu Local Board.

Te Motu a Hiaroa (Puketutu Island) Governance Trust

38.     The Puketutu Island Rehabilitation Project is Watercare Services Limited’s long-term programme to deposit biosolids in an excavated site on Puketutu Island. As part of establishing this programme, long-term governance structures were put in place to manage the rehabilitation of the island and facilitate conversion into a regional park.

39.     Three iwi entities hold the freehold title to Puketutu Island through a land-owning trust, Te Motu a Hiaroa (Puketutu Island) Charitable Trust.

40.     In June 2011, the Governing Body resolved its intent to manage Puketutu Island as a regional park. This resolution was with respect to a suite of governance and lease arrangements proposed by Watercare Services Limited in the process of settling appeals to resource consent application for biosolids disposal (the Puketutu Settlement).

41.     As part of this settlement process, a separate trust, Te Motu a Hiaroa (Puketutu Island) Governance Trust, was established to hold a trust fund for the development, management, maintenance and operation of Puketutu Island as public open space.

42.     The Trust was last exempted in July 2017 until September 2019 in order to align with other existing council-controlled organisation exemptions. The current exemption was on the basis that the governance trust does not hold any assets other than its income, and the scope of its activity is limited. In lieu of Statement of Intent reporting, the development of the regional park is reported to the Environment and Community Committee (or its successor). The additional council-controlled organisation accountability requirements would only serve to add cost and be superfluous. Council retains control over its expenditure on regional parks through the Long-term Plan.

43.     This report recommends the exemption of the governance trust from accountability requirements because there would be little, if any, benefit for this entity or for the ratepayer, from applying the Statement of Intent accountability requirements of the Act. The recommendation also takes into account the compliance costs to both the entity itself and to council and potential forthcoming changes to the governance trust.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44.     Staff have engaged with the CCOs and relevant departments to determine whether an exemption is still desired and appropriate as part of developing this advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     Local board views were not sought as decision-making on the governance of CCOs is a responsibility of the governing body of Auckland Council. There are no implications for local boards associated with these exemptions, however staff will provide a verbal update regarding the Māngere-Ōtāhuhu Local Board’s views on the exemption for MMET at the meeting.

46.     These CCOs often operate at a local level and interact with local communities and local boards. However, this decision does not impact on these activities.

Tauākī whakaaweawe Māori

Māori impact statement

47.     Māori, as stakeholders in the council, are affected and have an interest in activities and governance of CCOs. The statement of intent exemption for these CCOs does not affect the delivery of activities or governance. As such, the exemptions have no particular benefit or adverse effect on Māori.

48.     There has been discussion about MMET working more closely with the Tūpuna Maunga o Tāmaki Makaurau Authority to ensure that the two entities are working together to safeguard and protect the maunga. Any review of MMET’s governance would be carried out in partnership with mana whenua. The current recommendation for exempting MMET will not impact on this opportunity.

Ngā ritenga ā-pūtea

Financial implications

49.     There are no financial implications arising from the proposed exemptions in this report.

50.     If no exemptions were granted there would be increased compliance costs imposed on the CCOs and council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51.     Where relevant mitigation measures are discussed for each CCO. These are considered to be minor and low risk.

Ngā koringa ā-muri

Next steps

52.     If approved, the Manager, CCO Governance and External Partnerships will write to each of the council-controlled organisations notifying them of their exemption to prepare a statement of intent, and of the proposed review period.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report. 

Ngā kaihaina

Signatories

Author

Claire Gomas - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson - Governance Director

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

20 August 2019

 

Submission to Productivity Commission Local government funding and financing inquiry: Draft report (Covering report)

File No.: CP2019/15003

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for the Auckland Council submission on the New Zealand Productivity Commission (2019) Local government funding and financing: Draft report.

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 20 August 2019 Finance and Performance Committee meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.

 


Finance and Performance Committee

20 August 2019

 

Budget Update - August 2019

File No.: CP2019/14164

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the allocation of funding from the existing 2019/2020 unallocated One Local Initiative funding budget.

2.       To approve budget changes relating to the utilisation of the Waitematā Local Board Parking Fund as resolved at their board meeting in June 2019.

3.       To approve the budget carry-forwards of $4.5 million for Regional Facilities Auckland and $6.5 million for Panuku Development Auckland Limited.

4.       To note the Auckland City Centre Advisory Board endorsed City Centre Targeted Rate portfolio budget for 2019/2020 as detailed in Attachment B.

Whakarāpopototanga matua

Executive summary

One Local Initiative funding

5.       Eight of the One Local initiative (OLI) projects were approved by the Environment and Community committee to progress to the detailed Business Case stage.

6.       Five of the eight projects require additional funding in 2019/2020 financial year to prepare detailed business cases. The funding will be allocated from the unallocated OLI funding budget approved in the Annual Plan 2019/2020 therefore this will have no impact on the Annual Plan budgets overall.

7.       A total capital allocation of $910,164 for 2019/2020 financial year is requested for Finance and Performance Committee approval. This leaves $3,571,836 capital budget unallocated for 2019/2020.

Auckland Domain – utilisation of the Local Board’s Parking Fund

8.       On 18 June 2019, the Auckland Domain Committee sought approval to utilise budget from the Waitematā Local Board Parking Fund to address accessibility improvements in the Auckland Domain.

9.       There are limited funds to implement the Auckland Domain Master Plan for improvements that relate to accessibility. As a result, members of the Waitematā Local Board that sit on the Auckland Domain Committee have proposed the parking fund may be utilised to provide better parking outcomes for the Auckland Domain.

10.     The local board resolved to utilise the Parnell portion of the Waitematā Local Board Parking Fund in the order of $489,225 to deliver the improvements in the Auckland Domain. The local board recommended that the Governing Body release the funds. Under the Finance and Performance Committee terms of reference, this committee holds appropriate delegation to release the required funds.

Budget carry-forwards

11.     During the 2019/2020 Annual Budget process, unspent operational and capital expenditure budgets related to 2018/2019 were carried forward to future years based on forecast under-delivery at year-end. This represented a change in process compared to previous years, where the carry-forwards were processed as budget revisions after the adoption of the Annual Budget.

12.     A number of projects that were forecast to be completed in 2018/2019 were not completed as planned and it is requested that budgets for these projects be carried forward to 2019/2020.

·        Regional Facilities Auckland (RFA) is requesting a carry-forward of $4.5 million to 2019/2020 for stadium renewals projects not completed in 2018/2019.

·        Panuku Development Auckland Limited (Panuku) is requesting a carry-forward of $6.5 million to 2019/2020 for waterfront works not completed in 2018/2019.

City Centre Targeted Rate budget portfolio

13.     In July 2019, the Auckland City Centre Advisory Board (ACCAB) endorsed the updated City Centre Targeted Rate funded programme of works and resolved to present the endorsed portfolio to the Finance and Performance Committee.  The full report (CP2019/13324) is at Attachment B. 

14.     The programme is funded from the City Centre Targeted Rate. The 2019/2020 Annual Plan portfolio budget includes capital expenditure of $24.0 million and operating expenditure of $3.2 million.

Acquisition of land for the extension of Manukau Memorial Gardens

15.     There is a separate confidential report related to the reallocation of existing budget to acquire land for the extension of Manukau Memorial Gardens.

16.     The report is confidential as it contains budgeting and valuation information which if made public would prejudice the council’s negotiations for the acquisition of land.

 

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      approve the allocation of $910,164 funding from the existing 2019/2020 unallocated One Local Initiative budget

b)      approve to release $489,225 from the Parnell portion of the Waitematā Local Board’s Parking Fund to the Auckland Domain Committee as recommended by the Waitematā Local Board

c)      approve the budget carry-forwards of $4.5 million for Regional Facilities Auckland and $6.5 million for Panuku Development Auckland Limited from the 2018/2019 financial year to the 2019/2020 financial year

d)      agree the City Centre Targeted Rate portfolio budget for 2019/2020 as endorsed by the Auckland City Centre Advisory Board.

 

Horopaki

Context

17.     By 30 June each year, the annual budget for the Auckland Council Group is adopted. Following this, there are some minor changes that may occur. This may include re-allocation within the overall agreed budget, or in some cases additional budget requests to address one-off unexpected circumstances.

18.     The Finance and Performance committee holds delegation for establishing and managing a structured approach to the approval of non-budgeted expenditure (including grants, loans or guarantees) that reinforces value for money and an expectation of tight expenditure control.

19.     This report supports the committee in exercising that delegation by presenting the proposed budget changes summarised below. Full details of these items have been collected from relevant business areas of the council.

Tātaritanga me ngā tohutohu

Analysis and advice

One Local Initiative

20.     A total allocation of $910,164 for 2019/2020 is required to progress five OLI projects to the detailed business case stage following Environment and Community committee resolutions, leaving $3,571,836 unallocated for 2019/2020:

·     Franklin - Karaka Sportsfield – allocate $171,856 responding to Resolution number ENV/2019/97

·     Manurewa - Manurewa War Memorial Park – allocate $225,637 responding to Resolution number ENV/2019/101

·     Rodney - Indoor courts Local – allocate $187,763 responding to Resolution number ENV/2019/104

·     Upper Harbour - Indoor courts sub-regional – allocate $171,856 responding to Resolution number ENV/2019/95

·     Waitemata - Ponsonby Park – allocate $153,052 responding to Resolution number ENV/2018/167.

 

Auckland Domain – utilisation of the Local Board’s Parking Fund

21.     At the Auckland Domain Committee 29 November 2018 meeting, the committee resolved to:

·     recommend that funds governed by the Waitematā Local Board be utilised to fund the trial installation of new gates at the entrance and exit to the Titoki Street carpark and at the Carlton Gore entrance from their Parking Fund.

·     recommend that funds governed by the Waitematā Local Board be utilised to fund the expanded Kiosk Road carpark from their Parking Fund.

22.     On 18 June 2019, the Waitematā Local Board resolved to support utilising $489,222 of the Parnell portion of the Waitematā Local Board Parking Fund to deliver the above two projects in the Auckland Domain.

23.     This committee’s approval is required so that the budget can be updated to reflect these resolutions.

 

Budget carry-forwards

24.     At the 22 May 2019 Finance and Performance Committee meeting (refer appendix A) adjustments to the 2019/2020 budget projections were approved and included forecast project timing changes, alongside other budget changes. The net impact of these timing changes was an increase in the 2019/2020 capital programme of $34.0 million and additional operating expenditure of $19.7 million in 2019/2020.

25.     A number of capital projects that were forecast to be completed in 2018/2019, were not completed as planned and it is requested that budgets for these projects be carried forward.

26.     The performance against the 2018/2019 budgets will be presented at the 17 September 2019 Finance and Performance Committee meeting.

Regional Facilities Auckland

27.     During the 2019/2020 Annual Budget process RFA carry-forwards of approximately
$24.3 million were approved. These mainly related to uncompleted work on the Aotea Centre refurbishment and the re-development at the Auckland Zoo.

28.     RFA is requesting a further carry-forward of $4.5 million for renewals projects related to stadiums to 2019/2020. Details of the projects are as follows:

 

Stand strengthening and renewals works at Mt Smart and North Harbour stadia

29.     RFA postponed stand renewals works amounting to $2.0 million across the two stadia previously planned for completion in quarter four of 2018/2019 while rescoping the works to take seismic strengthening into account. RFA is now requesting a carry-forward into 2019/2020. These projects include planned stand strengthening and reconfiguration works across both stadia, and the renewals works of the North Harbour Stadium stand roof which is approaching the end of its useful life.

Entry road, toilet and works facility renewals at Western Springs Stadium

30.     $2.5 million of works focussed on renewing roading, toilet and works facilities at the existing stadium were expected to be completed in 2018/2019. These works are already contracted and underway but have not yet been completed. Therefore a carry-forward of the budget into early 2019/2020 is requested.

Panuku Development Auckland

31.     During the 2019/2020 Annual Budget process Panuku carry-forwards of approximately
$11.7 million were approved. These mainly related to the Transform and Unlock programme and the programme of investment at the waterfront.

32.     Panuku is requesting a further carry-forward of $6.5 million to 2019/2020 for waterfront projects that were not completed in 2018/2019 and are either already underway or already contracted and to commence soon. These projects include:

Sealink site

33.     Construction in May and June 2019 did not progress as far as anticipated and work of approximately $3.6 million is yet to be completed.

Hotel promenade

34.     Work of approximately $1.5 million being undertaken is behind schedule and was not completed by the end of June 2019 as forecast. Work should now be completed by the end of November.

35.     The balance is made up of various other smaller waterfront projects.

City Centre Targeted Rate budget portfolio

36.     The City Centre Targeted Rate funded programme of work is regularly reviewed, updated and discussed with the Auckland City Centre Advisory Board to respond to any significant changes or new proposals.

37.     The Auckland City Centre Advisory Board endorsed the current City Centre Targeted Rate funded programme of work on 24 July 2019 (resolution CEN/2019/35). At this meeting, the board resolved to provide the City Centre Targeted Rate portfolio budget to the Finance and Performance Committee.

38.     The 2019/2020 Annual Plan City Centre Targeted Rate portfolio budget includes capital expenditure of $24.0 million and operating expenditure of $3.2 million.

39.     Key updates from the endorsed portfolio include:

·    High Street Streetscapes – this project has been retained and the capital expenditure budget brought forward to commence in financial year 2022/2023.

·    Cross Street and Beresford Square (items combined and changed to Karangahape Road Quarter Programme) – these projects have been brought together to facilitate a precinct-wide approach to development in the area that is responsive to developments of the City Rail Link and light rail.

·    New items have been added to the City Centre Targeted Rate portfolio budget in response to feedback provided by the Auckland City Centre Advisory Board prior to the board’s 26 June 2019 workshop. Key projects are detailed below:

Victoria Quarter Programme – a programme for improving amenity and pedestrian experience for this area will be developed through a business case process.

City Centre Business Case Development Programme – this budget allows for business case work to be completed earlier to minimise uncertainty and provide earlier direction on project opportunities. This includes funding for Access for Everyone concept development and trials.

Supporting documentation

40.     Attachment A includes all the referenced resolutions mentioned throughout this report.  Full details of the city centre targeted rate portfolio budget are detailed in the report CP2019/13324 (Attachment B). 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     The recommended budget carry-forwards have been requested by RFA and Panuku. Auckland Council staff have engaged with these CCOs to ensure these fall within the council’s carry-forward policy. If the carry-forwards are not approved, this would affect the CCO’s capital delivery for this financial year.

42.     The impacts on the council group for the remaining items were considered as part of the previous decision-making processes. There is no additional impact to council group than considered previously by approving these budget allocations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43.     The local board impacts and local board views for each of these items were considered as part of the previous decision-making processes. There is no additional impact on local boards than considered previously by approving these budget allocations.

Tauākī whakaaweawe Māori

Māori impact statement

44.     The impact to Māori for each of these items were considered as part of the previous decision-making processes. There is no additional impact to Māori than considered previously by approving these budget allocations.

Ngā ritenga ā-pūtea

Financial implications

One Local Initiative

45.     The $910,164 funding will be allocated from the unallocated OLI budget approved in the Annual Budget 2019/2020, therefore having no overall impact on the annual budget.

Auckland Domain – utilisation of the Local Board’s Parking Fund

46.     The Waitematā Local Board has a legacy parking fund that can be utilised for parking improvements.  The Parnell portion of this fund, which has a balance of $619,952, can be used in the Domain due to the location.

47.     The two projects in the Domain require funding of $489,225 which would be available within the Parnell portion of the Parking Fund. The approval of the Finance and Performance Committee is required to release these funds. 

Budget carry-forwards

48.     As the items to be carried forward have been funded previously, they can be funded through the associated underspends from 2018/2019 with no impact on rates and a favourable timing impact on debt.

City Centre Targeted Rate budget portfolio

49.     All changes to the portfolio can be achieved within the existing City Centre Targeted Rate portfolio budget to 2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50.     There is a risk that if the budget carry-forwards are not approved the CCOs will be unable to deliver their planned capital programmes.

51.     The risks for the remaining items were considered as part of the previous decision-making processes. There are no additional risks than considered previously by approving these budget allocations.

52.     The Auckland Domain Committee may seek further funding sources to deliver a permanent gate solution if the trial of the gates is effective.

Ngā koringa ā-muri

Next steps

Auckland Domain – utilisation of the Local Board’s Parking Fund

53.     The delivery of the gates would be undertaken following stakeholder engagement, including those currently parking in the Domain.  The carpark would proceed to detailed design and consent in the current financial year 2019/2020 and would likely be delivered in the 2020/2021 financial year.

Budget carry-forwards

54.     The Financial Strategy and Planning team are to engage with RFA and Panuku to update the capex programmes for the current year to incorporate the carry-forwards.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Resolution references

63

b

ACCAB Report CP2019/13324 July 2019

71

     

Ngā kaihaina

Signatories

Authors

Louis Ong - Financial Analyst

Tracy  Xu - Financial Analyst

Authorisers

Robert Irvine - Head of Group Financial Planning

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

20 August 2019

 


 


 


 


 


 


 


 


Finance and Performance Committee

20 August 2019

 

PDF Creator


 

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Finance and Performance Committee

20 August 2019

 

Summary of Finance and Performance Committee information memorandum and briefings, including the Forward Work Programme - 20 August 2019

File No.: CP2019/13511

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the progress on the forward work programme appended in Attachment A.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of information circulated to committee members via memo-briefing or other means, where no decisions are required.

3.       The following memos were circulated to members:

Date

Subject

2/8/2019

Memo from Rod Aitken, Head of Corporate Property regarding the North/West hub to be located in Albany – Attachment B

5/8/2019

Memo from Paul Marriott-Lloyd, Senior Policy Manager, Parks and Recreation Policy regarding the Puketāpapa Local Board One Local Initiative – Attachment C

4.      The following workshops/briefings have taken place:

Date

Workshop/Briefing

23/7/2019

One Local Initiatives – Attachment D

7/8/2019

Auckland Transport Alignment Project (ATAP) and Auckland Transport Capital Programme (confidential) – no attachment

5.      This document can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

at the top left of the page, select meeting/Te hui “Finance and Performance Committee” from the drop-down tab and click “View”;

under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

6.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Committee members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a)      note the progress on the forward work programme

b)      receive the Summary of Finance and Performance Committee information memorandum and briefings – 20 August 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Finance and Performance Committee - Forward Work Programme 2019/2020

79

b

Memo from Rod Aitken, Head of Corporate Property regarding the North/West hub to be located in Albany (Under Separate Cover)

 

c

Memo from Paul Marriott-Lloyd, Senior Policy Manager, Parks and Recreation Policy regarding the Puketāpapa Local Board One Local  (Under Separate Cover)

 

d

Finance and Performance Committee workshop, 23 July 2019 - One Local Initiatives (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sandra Gordon - Senior Governance Advisor

Authoriser

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

20 August 2019

 

 

Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2020

 

The purpose of the Committee is to control and review expenditure across the Group to improve value for money; to monitor the overall financial management and performance of Auckland Council parent and Auckland Council Group; to make financial decisions required outside the annual budgeting processes and to perform the responsibilities of another committee, where it is necessary.

 

Detailed decisions are reported at the end of this document 

Priorities for 2019/20 are:

1.         Planning and Funding

2.         Reporting and Performance

3.         Value for money

4.         Operational

The work of the committee will:

1.    approve the Annual Plan 2020/2021 including financial policy, the consultation document and supporting information for recommendation to the Governing Body

2.    monitor achievement of financial and other measures of performance and services levels and recommend the Annual Report to the Governing Body

3.    approve acquisition and disposal of property related to the Committee’s responsibilities.

4.    review and approve financial policy and non-budgeted expenditure.

 

Lead

Area of work

Reason for work

Finance and Performance Committee role - decision or direction

Expected timeframes

 

                 2019                        2020

 

Q1
Jul-Sept
23 July
20 Aug
11 Sept
17 Sept

Q2
Oct-Dec
Dates TBA


Q3
Jan-Mar

Dates TBA


Q4
Apr-June

Dates TBA


 

Planning and Funding

 

GM Financial Strategy & Planning

Annual Budget

Statutory process

Decision to agree to the Consultation items

Adopt Consultation Document to consult with Public Consultation runs

Hear feedback and deliberate budget scenarios

Decisions made for Annual Budget

Adopt final Annual Budget

 

Nov
Dec

 

 

 

GM Financial Strategy & Planning

Budget Update (as required).  This includes significant unbudgeted one-off expenditure.

 

Financial management

Decision to agree recommended budget changes outside of AP/LTP budgeting cycle

As required

 

GM Financial Strategy & Planning

Development contributions policy

Statutory requirement to have a DC policy

·         Review and update for adjustments to DC policy

·         Review for amendments to LGA regarding community wellbeing

The GB has Adopted the Development Contribution policy (13 December 2018)

 

 

 

 

 

GM Financial Strategy & Planning

Rating Policy and process

Rating

 

 

 

 

 

 

GM Financial Strategy & Planning

Infrastructure funding and financing work with Treasury

Financial Management

Discuss ongoing work with central government on Crown Infrastructure Partners and Special Purpose Vehicles for major infrastructure projects – timing for committee as required

 

 

 

 

 

 

GM Financial Strategy & Planning and Treasurer and GM Financial Transactions

Treasury and debt management

 

Briefing on council debt

 

Nov/Dec

 

 

 

GM Corporate Finance and Property

Weathertightness issues and provision

To provide an update on changes implemented to reduce the future risk of weathertightness claims as well as a summary of how the liability is calculated for accounting purposes

Review information (workshop held 6 March 2019 and now Completed

 

 

 

 

 

Auckland Investment Office

Colin Dale Park

Report on progress of the investigation and negotiations for Speedway (run by Springs Promotions Ltd) to move from Western Springs to Colin Dale Park.

Decisions relating to Colin Dale Park

Note – Venue Development Strategy is being considered at the Planning Committee.

Refer also to aspects of this matter being considered as part of the Annual Budget 2019/2020

 

 

TBA

 

 

 

Chief Financial Officer

Eden Park

Report on progress regarding the loan guarantee and grant funding

Review information and make decisions on the loan guarantee

Progress update memo in August 2019

 

Sept

 

 

 

 

Te Waka Anga Mua ki Uta

 

Māori Transformational Activity and Expenditure Report



Te Tiriti O Waitangi Audit Response Work Programme

To monitor progress on expenditure and delivery of Maori transformational activity (includes Te Toa Takitini) and on projects to deliver Māori outcomes.  This reporting will be carried out bi-annually

To monitor progress in responding to 3 yearly Te Tiriti O Waitangi audit

Receive generally no decisions

 

Nov/Dec

 

 

 

GM Corporate Finance and Property

Annual Report

·         Statutory requirement

·         NZX Announcement and release

·         Draft annual report and Summary on Performance - Sept

·         Interim audit report – Feb

Receive Annual report

Recommend to Governing Body for adoption

Note:  

·         NZX announcements are presented to the Audit and Risk Committee

·         There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

·         Formal adoption of annual report is by the Governing Body

17 Sept

 

 

 

 

Reporting and Performance

GM Corporate Finance and Property

Half-yearly report

·          NZX listing requirement

Receive Half-yearly report

Approve for release

Note:  

·         NZX announcements are presented to the Audit and Risk Committee

·         There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

·         Document will be sent to committee members once it has been reported to the NZX on 28 February 2019

 

 

Mar

 

CCO/External Partnerships

CCO Statements of Intent and POAL Statement of Corporate Intent

·         Shareholder feedback on draft SOIs –Aug

·         Letters of Expectation for 2019/2020 SOIs – Nov

·         Shareholder comments on draft 2019/2020 SOIs – Apr

·         POAL draft Statement of Corporate Intent - Aug

Agree 2019/2010 Letters of Expectation

Approve 2019/2020 CCO Statements of Intent and POAL Statement of Corporate Intent

 

 

July
Aug



Nov




 

 

Manager Corporate & Local Board Performance

Performance Reporting quarterly - parent

To monitor council parent financial and non-financial performance results

Receive generally no decisions

 

17 Sept

Nov/Dec

 

 

GM Financial Strategy & Planning

Performance Reporting quarterly – CCOs

To monitor CCO financial and non-financial performance results, including CRLL

Receive validate/challenge

 

17 Sept

Nov/Dec

 

 

GM Financial Strategy & Planning

Performance Reporting quarterly - group

To monitor Auckland Council group financial performance

Receive generally no decisions

 

17 Sept

Nov/Dec

 

 

Value for Money

GM Financial Strategy & Planning

 

Consideration and adoption of Group policy relating to Business Cases

 

Decision on whether to adopt a new policy

July

 

 

 

Operational

 

Panuku Development Auckland

Recommended disposals or acquisitions.  These reports are as required, but generally monthly.

·         Panuku is required through its SOI to identify and recommend to council properties that are surplus to requirements and can be considered for disposal.  These include general disposals to fund LTP projects.

·         Panuku recommends properties for acquisition and disposal to the committee for approval where they are located within a priority development location.

Decision to proceed with recommended disposals or acquisitions.

 

Aug

 

 

 

 

GM Corporate Finance and Property

Property portfolio

To provide an update on progress of the Corporate Property Portfolio roll out and where required seek approval for any property transactions

Regular reporting

 

 

 

 

 

Engineering & Technical Services / Treasury & Financial Transactions / Procurement

Consideration and adoption of Group policies for Performance Bonds

Mayoral Office request

Decide whether to amend current policy

 

 

 

 

 

CCO/External Partnerships

Funding and Levies (including Auckland Regional Amenities, MOTAT and Auckland War Memorial Museum)

Statutory process

·         RFA respond to draft levy for MOTAT and AWMM (on behalf of council)

·         December F&P - approve council submission to draft ARAFB Funding Plan

·         March F&P – approve annual funding levies for ARAFB, MOTAT, AWMM

·         March F&P – approve ARAFB draft

·         May and June 2019 - nine amenities present to F&P committee

Decision to approve submission on draft Funding Plan

Decision to approve levies

 

 

 

 

 

 

 

 

 

 

Parks, Sports and Recreation

Loan restructuring (committee dates as required)

Responding to proposals and recommendations

Decision to approve proposed restructuring

 

Nov/Dec

 

 

 

GM Financial Strategy & Planning

Local Government finance and funding

 

Approve submission to the Productivity Commission

Aug

 

 

 

 

 


 

 

Detailed decisions - Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019

 

 

Lead

Area of work

Finance and Performance Committee role - decision or direction

Detailed decisions

Planning and Funding

GM Financial Strategy & Planning

Annual Budget

Decision to agree to the Consultation items

Adopt Consultation Document to consult with Public Consultation runs

Hear feedback and deliberate budget scenarios

Decisions made for Annual Budget

Adopt final Annual Budget

For information on the previous long-term/annual plan processes, please refer to the table at the end of this document.

GM Financial Strategy & Planning

Budget Update (as required).  This includes significant unbudgeted one-off expenditure.

Decision to agree recommended budget changes outside of AP/LTP budgeting cycle

For information on previous decisions, please refer to the table at the end of this document.

GM Financial Strategy & Planning

Development contributions policy

Note that the Governing Body has agreed to consult on the proposed DC policy (18 October 2018).  The GB has consulted on draft Development Contribution policy (19 October 2018 – 15 November 2018).  The GB will adopt the Development Contribution policy (13 December 2018)

Reporting dates:

31/5/18 – Contributions Policy   FIN/2018/90 

Adopted by the Governing Body: 31/5/18  GB/2018/91

10/9/18 – Workshop on Development Contributions

GM Financial Strategy & Planning

Rating Policy and process

Workshop on approach to rating religious properties
(Potentially move into Annual Plan process)

23/10/18 – Workshop on the rating of religious use premises  Minutes

20/11/18 – Rating of religious use properties  FIN/2018/177

13/2/19 – Amendments to the Revenue and Financing Policy and Rates Remission and Postponement Policy   FIN/2019/4   Adopted by Governing Body  GB/2019/6

GM Financial Strategy & Planning

Carry forwards for 2017/2018

Approving budget carry forwards for 2017/2018

17/10/18 – 2017/2018 Budget Carry Forwards

GM Financial Strategy & Planning

Infrastructure funding and financing work with Treasury

Discuss ongoing work with central government on Crown Infrastructure Partners and Special Purpose Vehicles for major infrastructure projects – timing for committee as required

11/4/17 - Responsible investment policy and Diversified Financial Asset Portfolio review  Resolutions - FIN/2017/44, FIN/2017/45 and FIN/2017/46

20/06/17 - Review of the Diversified Financial Assets Portfolio  FIN/2017/88

19/9/17 – Approval of Group Policies  FIN/2017/121

11/12/17 – Approval of Treasury Management Policy   FIN/2017/161

27/2/18 – Council’s debt funding strategy  FIN/2018/10

GM Financial Strategy & Planning and Treasurer and GM Financial Transactions

Treasury and debt management

Briefing on council debt

21/11/18 – Workshop on Debt Management Strategy

Auckland Investment Office

Dividend reinvestment plan

Decision to agree required to approve Dividend Reinvestment Plan

 

GM Corporate Finance and Property

Weathertightness issues and provision

Review information

7/319 – Confidential workshop held

Executive Director, Auckland Investment Office

Colin Dale Park

Endorse the Heads of Agreement and

Approve to development costs.

20/11/18 – Update on Speedway Relocation   FIN/2018/184 and FIN/2018/185

16/5/19 – Memorandum on Venue Development Strategy, Western Springs Speedway and Colin Dale Park

Chief Financial Officer

Eden Park

Report on progress regarding the loan guarantee

13/2/19 – Confidential workshop held

19/3/19 – Eden Park Trust loan guarantee   FIN/2019/26 and 27

Chief Financial Officer

City Rail Link Limited

Update on financial matters relating to City Rail Link Limited

19/2/19 – Confidential briefing held

Te Waka Anga Mua ki Uta

 

Māori Transformational Activity and Expenditure Report

 

Te Tiriti O Waitangi Audit Response Work Programme

Receive generally no decisions

23/5/17 - 23/5/17 – Third Quarter of 2016/17

FIN/2017/63

13/12/17 - Te Toa Takitini - Quarter One Māori Responsiveness portfolio report   FIN/2016/159

15/08/17 – 2016/2017 Year-End Report   FIN/2017/112

12/12/17 – Quarter One Report for 2017/2018 financial year   FIN/2017/202

20/03/18 – Quarter Two Report for 2017/2018 financial year   FIN/20178/14

12/12/17 Report  FIN/2017/291

12/3/18 Response Report   FIN/2018/45

24/7/18 Te Tiriti o Waitangi Report 2018   FIN/2018/115

17/10/18 Update on the independent assessment of expenditure incurred by Auckland Council to deliver Māori outcomes   

17/10/18 Auckland Council group – programmes and projects that have delivered Māori outcomes in 2017/2018  

17/10/18 2018 Treaty Audit Response Programme  

20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018   FIN/2019/29

18/6/19 - Update on the independent assessment of expenditure incurred by Auckland Council to deliver Māori outcomes   FIN/2019/66

19/6/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019   FIN/2019/71 and 73

 

 


 

Lead

Area of work

Finance and Performance Committee role - decision or direction

Detailed decisions

Reporting and Performance

GM Corporate Finance and Property

Annual Report

Receive Annual report

Recommend to Governing Body for adoption

Note:  

·         NZX announcements are presented to the Audit and Risk Committee

·         There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

·         Formal adoption of annual report is by the Governing Body

13/12/2016 - Delegation for approval of releasing interim and full year group results to New Zealand Stock Exchange   FIN/2016/168

18/9/18 – Approval of and recommendation for adoption of the 2017/2018 Annual Report for Auckland Council and Group (confidential)

GM Corporate Finance and Property

Half-yearly report

Receive Half-yearly report

Approve for release

Note:  

·         NZX announcements are presented to the Audit and Risk Committee

There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018   FIN/2019/29

CCO/External Partnerships

Statements of Intent

Agree 2019/2010 Letters of Expectation

 

15/8/17 – Approval of 2017/2020 Statements of Intent  FIN/2017/111

19/9/17 – Approval of Watercare Services Limited Statement of Intent 2017-20  FIN/2017/122

12/12/17 - Letters of Expectation for Council-controlled Organisations, 2017-2018  FIN/2016/170

20/3/18 – Letters of Expectation for 2018-2021

17/4/18 – proposed shareholder comments on Draft Council-controlled organisation statements of intent   FIN/2018/64

21/8/18 – Council-controlled Organisations – Approval of 2018-2021 Statements of Intent   FIN/2018/118

21/8/18 – Ports of Auckland Limited – proposed shareholder feedback on the draft Statement of Corporate Intent   FIN/2018/119

23/10/18 – Shareholder approval of Ports of Auckland Limited’s final statement of Corporate Intent 2018-2021  FIN/2018/156

23/10/18 – Workshop on Council Controlled Organisations letters of expectation, statements of intent and quarterly reporting.

22/11/18 - 22/11/18 – Proposed priorities for the 2019 letters of expectation to substantive council-controlled organisations  FIN/2018/173

19/2/19 – Terms of Reference for Statement of Intent Review  FIN/2019/9

19/2/19 – Letters of expectation – Auckland Transport; Auckland Tourism, Events and Economic Development Limited; Panuku Developments Limited; Regional Facilities Auckland; Watercare Services Limited   FIN/2019/11

16/4/19 – Proposed Shareholder Comments on Draft Council-Controlled Organisation 2019-2022 Statements of Intent   FIN/2019/37 – FIN/2019/44

23/7/19 – Council-controlled Organisations - Approval of 2019-2022 Statements of Intent   FIN/2019/78

 

Manager Corporate & Local Board Performance

Performance Reporting quarterly – Auckland Council

Receive generally no decisions

 

13/12/16 - Auckland Council organisation report for the period 1 July 2016 to 30 September 2016   FIN/2016/160

21/2/17 - Auckland Council organisation performance report for the period 1 July 2016 to 31 December 2016  FIN/2017/9

26/5/17 - Auckland Council organisation performance report for the period 1 July 2016 to 31 March 2017   FIN/2017/68

21/09/17 - Organisation Performance 1 July 2016 – 30 June 2017  FIN/2017/133

24/11/17 - 1 July 2017 – 30 September 2017   FIN/2017/177

12/03/18 - 1 July 2017 – 31 December 2017    FIN/2018/34

6/6/18 – Auckland Council parent performance report for the period 1 January 2018 to 31 March 2018    FIN/2018/98

17/10/18 – Auckland Council parent performance report for the period 1 July 2017 to 30 June 2018   

14/11/18 – Auckland Council Group, the Council entity and CCO quarterly performance reports to 30 September 2018   FIN/2018/169

20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018   FIN/2019/29

19/6/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019   FIN/2019/71 and 73

 

GM Financial Strategy & Planning

Performance Reporting quarterly – CCOs

Receive validate/challenge

 

13/12/16 - Council-controlled organisations first quarter report for 30 September 2016   FIN/2016/158

11/4/17 – CCOs second quarter report for 31 December 2017

26/5/17 –  Council-controlled organisations third quarter report for 31 March 2017   FIN/2017/69

21/09/17 - Fourth quarter report for 30 June 2017 (public excluded)  FIN/2017/130

24/11/17 - First quarter report for 30 September 2017   FIN/2017/178

12/03/18 – Second quarter report ending 31 December 2017  FIN/2018/18

31/5/18 – Approval of council-controlled organisations accountability policy   FIN/2018/91

6/6/18 – Council-controlled organisation third quarter report ending 31 March 2018   FIN/2018/96 and FIN/2018/97

17/10/18 – Council-controlled organisation fourth quarter report ending 30 June 2018  

23/10/18 – Workshop on Council Controlled Organisations letters of expectation, statements of intent and quarterly reporting.

4/11/18 – Auckland Council Group, the Council entity and CCO quarterly performance reports to 30 September 2018   FIN/2018/169

20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018   FIN/2019/29

19/3/19 – Workshop related to Governance of community entities

19/6/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019   FIN/2019/71 and 73

 

GM Financial Strategy & Planning

Performance Reporting quarterly - group

Receive generally no decisions

 

13/12/16 - Auckland Council Group first quarter financial results to 30 September 2016   FIN/2016/161

21/3/17 - Auckland Council Group quarterly financial report and financial results to 31 December 2016  FIN/2017/28

26/5/17 - Auckland Council Group quarterly financial report and financial results to 31 March 2017   FIN/2017/70

21/09/17 – Report for adoption of the 2016/2017 Annual Report  FIN/2017/132

24/11/17 - Quarterly financial report and financial results to 30 September 2017   FIN/2017/176

12/03/2018 - Six monthly financial results to 31 December 2017   FIN/2018/32

6/6/18 – Auckland Council Group quarterly financial report and financial reports to 31 March 2018   FIN/2018/95

17/10/18 – Auckland Council and group financial performance for the year ended 30 June 2018  

20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018   FIN/2019/29

19/6/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019   FIN/2019/71 and 73

 

Value for Money

GM Financial Strategy & Planning

Consideration and adoption of Group policy relating to Business Cases

Decision on whether to adopt a new policy

 

19/9/17 – Approval of Group Policies  FIN/2017/121

23/7/19 – Group Business Case Policy   FIN/2019/79

 

Operational

Panuku Development Auckland

Recommended disposals or acquisitions.  These reports are as required, but generally monthly.

Decision to proceed with recommended disposals or acquisitions.

 

Note:   A full list of properties to be disposed or acquired is included at the end of this document.

GM Corporate Finance and Property

Property portfolio

Regular reporting

29/3/18 – Workshop on corporate property strategy

17/4/18 – Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy   FIN/2018/58

15/5/18 – Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy   FIN/2018/73

20/11/18 – Disposal of Corporate Accommodation, Corporate Property Portfolio Strategy   FIN/2018/188

7/3/19 – Corporate Property Portfolio Strategy Quarterly Update

30/4/19 – Memorandum relating to 35 Graham Street

6/7/19 – Memorandum relating to North/West hub EOI

18/6/19 – Memorandum relating to 35 Graham Street

 

Engineering & Technical Services / Treasury & Financial Transactions / Procurement

Consideration and adoption of Group policies for Performance Bonds

 

 

Decide whether to amend current policy

12/3/18 – Green Bond Framework Establishment and Potential Green Bond Issuance   FIN/2018/31

19/3/19 – Auckland Council Green Bond Activities and Green Bond Pledge  FIN/2019/17

CCO/External Partnerships

Auckland Regional Amenities Levy MOTAT and Auckland War Memorial Museum Levy

Decision to approve submission on draft Funding Plan

Decision to approve levies

21/2/17 – Presentations from amenities - New Zealand Opera, Auckland Theatre Company, Coastguard Northern Region, Watersafe Auckland and Surf Life Saving Northern Region  FIN/2017/4

21/2/17 - Auckland Regional Amenities draft funding plan 2017-2018, proposed Auckland Council submission   FIN/2017/5

21/3/17 – Presentations from amenities – Stardome Observatory and Planetarium; New Zealand Maritime Museum; Auckland Philharmonia Orchestra; Auckland Rescue Helicopter Trust; and Auckland Arts Festival  FIN/2017/18

21/3/17 - Approval of Auckland Regional Amenities Funding Act levy 2017/2018  FIN/2071/19

27/2/18 - Presentations from amenities – Auckland Festival Trust; Surf Life Saving Northern Region; Auckland Theatre Company; and Stardome Observatory and Coastguard Northern Region   FIN/2018/5

27/2/18 - Auckland Regional Amenities Draft Funding Plan 2018/2019 - proposed Auckland Council submission  FIN/2018/6

20/3/18 - Integration of NZ Maritime Museum to Regional Facilities Auckland  FIN/2018/37

20/3/18 - Presentations from amenities – NZ Opera: Auckland Philharmonia Orchestra; Auckland Rescue Helicopter; and Drowning Prevention Auckland/Watersafe Auckland Inc  FIN/2018/38

17/4/18 – approval of Auckland Regional Amenities Funding Act levy   FIN/2018/63

21/3/17 – AWMM – approval of 2017/2018 levy   FIN/2017/20

21/3/17 – MOTAT – approval of 2017/2018 levy  FIN/2017/21

23/5/18 – AWMM letter – approval of 2017/2018 levy

17/4/18 – MOTAT – approval of 2018/2019 levy   FIN/2018/61

17/4/18 - AWMM – approval of 2018/2019   FIN/2018/62

11/12/18 - Auckland Regional Amenities Funding Board: Delegate approval of Auckland Council's submission to the 2019/2020 Levy  FIN/2018/179

19/2/19 – Submission on ARAFA funding proposal      FIN/2019/11

19/3/19 – Approval of Auckland Regional Amenities Funding Act levy 2019-2020   FIN/2019/18

19/3/19 – Approval of the Museum of Transport and Technology levy 2019/2020   FIN/2019/19

19/3/19 – Approval of Auckland War Memorial Museum levy, 2019-2020   FIN/2019/20

21/5/19 – Presentations from the Auckland Regional Amenities Funding Board   FIN/2019/47

18/6/19 – Presentations from the Auckland Regional Amenities Funding Board   FIN/2019/59

 

Parks, Sports and Recreation

Loan restructuring (committee dates as required)

Decision to approve proposed restructuring

 

GM Financial Strategy & Planning

Local Government finance and funding

Approve submission to the Productivity Commission

19/2/19 – Submission to Productivity Commission on Local Government Funding and Financing    FIN/2019/10

20/5/19 – Memorandum regarding Local Government (Community Well-being) Amendment Act 2018

23/7/19 – Memorandum regarding the Productivity Commission inquiry into local government funding and financing: release of draft report and call for submissions.

 

 

 

 


 

 

Previous annual/long-term plan processes

Meeting Date

Subject

13/12/16

Annual Budget 2017/18 – Mayoral Proposal on items for Public Consultation  FIN/2016/173

1/6/17

Annual Budget 2017/2018 - Overview to decision-making   FIN/2017/73

Annual Budget 2017/2018 - Local Board budget update  FIN/2017/74

Annual Budget 2017/2018 – Local Board Feedback   FIN/2017/75

Final Annual Budget 2017/2018 – Mayoral Proposal   resolutions - FIN/2017/76, FIN/2017/81, FIN/2017/83, and FIN/2017/85

31/5/18

10-year Budget

31/5/18 – 10-year Budget – 2018-2018 Mayor’s final proposal   FIN/208/77-84

31/5/18 – Proposal for One Local Initiatives   FIN/2018/85

Rodney Local Board Targeted Rate: Rodney Local  Board Decision   FIN/2018/87

31/5/18 – Fees, charges and other rating matters   FIN/2018/89

31/5/18 – Adoption of the Rates Remission and Postponement Policy   FIN/2018/92

31/5/18 – Contributions Policy   FIN/2018/90

Adopted by the Governing Body: 31/5/18  GB/2018/91

Regional Fuel Tax   GB/2018/90

13/2/19

Annual Budget 2019/2020

13/2/19 – Transfer of legal ownership of properties within the council group   FIN/2019/2  Adopted by Governing Body GB/2019/1

13/2/19 – Adoption of Consultation Material: Annual Budget 2019/2020   FIN/2019/3  Adopted by Governing Body GB/2019/2-5

13/2/19 – Amendments to the Revenue and Financing Policy and Rates Remission and Postponement Policy   FIN/2019/4   Adopted by Governing Body GB/2019/6

13/2/19 – Annual Budget 2019/2020 and Water Strategy Discussion Document – Engagement Approach   FIN/2019/5   Adopted by Governing Body GB/2019/6

22/5/19 – Overview of decision making for the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028   FIN/2019/51
22/5/19 - Annual Budget 2019/2020 - local board feedback and advocacy   FIN/2019/52
22/5/19 - Annual Budget 2019/2020 - Mayor's final proposal   FIN/2019/53
22/5/19 – Land transfers within the council group   FIN/2019/54
22/5/19 – Rates and fee issues for Annual Budget 2019/2020   FIN/2019/55
22/5/19 - Adoption of the recommendations of the 22 May 2019 Finance and Performance Committee's Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028   GB/2019/40

20/6/19

Annual Budget 2019/2020 (Adoption by Governing Body)

20/6/19 – Adoption of the Annual Budget 2019/2020 and the amendment to the 10-year Budget 2018-2028   GB/2019/54-56

20/6/19 – Rates setting 2019/2020  GB/2019/57

 

 

 


 

Panuku disposals/service property optimisation/land exchanges and acquisitions resolutions:

 

Meeting Date

Property Address

Resolution

 

13/12/16

Report Units 1-28/150 Mt Wellington Highway, Mt Wellington; and 1/16 Sarona Avenue, Glen Eden

FIN/2016/157

 

21/2/17

Report 523a Ellerslie-Panmure Highway, Mt Wellington; and 525-529 Ellerslie-Panmure Highway, Mt Wellington

FIN/2017/3

 

21/2/17

Report  Land up to 9ha to NZTA for the Northern Corridor Improvements Project

FIN/2017/7

 

21/2/17

Report  Statutory land exchange process – Rosedale Park

FIN/2017/8

 

21/3/17

Report  Part of 770R Great South Road, Manukau

FIN/2017/25

 

11/4/17

Report  19 Anzac Road, Browns Bay (deferred); 6 Butler Avenue, Papatoetoe; part of 129R Bairds Road, Otara; 315A Glengarry Road, Glen Eden; Section 1 East Coast Road, Redvale; 78a Great South Road, Papakura; Section 1 493 State Highway 16, Kumeu; Allotment 137 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 138 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 139 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 140 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 141 Ahuroa Parish, Woodcocks Road, Woodcocks; and Allotment 147 Ahuroa Parish, Woodcocks Road, Woodcocks

Resolutions -

FIN/2017/49, FIN/2017/50

 

23/5/17

Report  3 Memorial Drive, New Lynn

FIN/2017/57

 

26/7/17

Report  55a Alnwick Street, Warkworth; 45 Oraha Road, Huapai; 32 Harbourview Road, Te Atatu’  145a West Tamaki Road, Glen Innes;  343 Swanson Road, Ranui;  24 Waipuna Road, Mt Wellington;  26 Waipuna Road, Mt Wellington; 27b Waipuna Road, Mt Wellington; 1/77 Waipuna Road, Mt Wellington; 93 Waipuna Road, Mt Wellington; 134a Waipuna Road, Mt Wellington; and 3/136b Waipuna Road, Mt Wellington

FIN/2017/97

 

17/4/18

Report – Unlock Panmure - 59 Mountain Road, Mount Wellington; 59a Mountain Road, Mount Wellington; 3 Mountwell Crescent, Mount Wellington; 7 Mountwell Crescent, Mount Wellington; 3 Kings Road, Panmure; 15 Forge Way, Mount Wellington; 7 and 9 Jellicoe Road, Mount Wellington; 30-34 Potaka Lane, Panmure; 486-492 Ellerslie-Panmure Highway, Mt Wellington; 516 Ellerslie-Panmure Highway, Mount Wellington; Former 528 Ellerslie-Panmure Highway, Mount Wellington; 530 Ellerslie-Panmure Highway, Mount Wellington; 532-534 Ellerslie-Panmure Highway, Mount Wellington; 535 Ellerslie-Panmure Highway, Mount Wellington; 536 Ellerslie-Panmure Highway, Mount Wellington; 7-11 Queens Road, Panmure; 39-41 Queens Road, Panmure; 11-13 Lagoon Drive, Panmure; 16 Lagoon Drive, Panmure; 20 Lagoon Drive, Panmure; 22 Lagoon Drive, Panmure; 26 Lagoon Drive, Panmure; 28 Lagoon Drive, Panmure; 30 Lagoon Drive, Panmure; 32-34 Lagoon Drive, Panmure; 1-19/10 Basin View Lane, Panmure; 23 Domain Road, Panmure; and 28-30 Pilkington Road, Mount Wellington.

FIN/2018/59

 

15/8/17

Report  187 Flat Bush School Road, Flat Bush;

FIN/2017/108

 

Report  Unlock Old Papatoetoe - 17 St George Street, Papatoetoe; part 27 St George Street, Papatoetoe; 104 St George Street, Papatoetoe; and 109 St George Street, Papatoetoe

FIN/2017/109

 

Report  31-35 Mill Road, Helensville

FIN/2017/110

 

24/10/17

Report  19 Anzac Avenue, Browns Bay; 10 Felton Matthew Avenue, St Johns; and part Bombay Road, Bombay

Resolutions - FIN/2017/144, FIN/2017/145

 

21/11/17

Report Unlock Avondale   Unlock Avondale – 93-99 Rosebank Road, Avondale

FIN/2017/168

 

12/12/17

Report  80 Vincent Street, Howick (motion lost); 41 Cheshire Street, Parnell; 108 Hepburn Street, Freemans Bay; 9 Matama Street, Glen Eden; and 58/7 Rowlands Road, Mt Wellington

FIN/2017/204

 

Report  Land exchange at Hillary Crescent, Belmont and Northboro Reserve – Recommendation from the Environment and Community Committee

FIN/2017/207

 

27/2/18

Report  61-117 Clark Road, Hobsonville; and

Report  37 New Windsor Road, Avondale (SPO)

FIN/2018/8

FIN/2018/11

 

20/3/18

Report  3.8ha of reserve land in Upper Harbour Local Board for New Zealand Transport Agency Northern Corridor Improvements

FIN/2018/18

 

17/4/18

Report – 156 Blockhouse Bay, Avondale; 2a Stokes Road, Mt Eden; 570 Great South Road, Papatoetoe; 139 Kolmar Road, Papatoetoe; and 66R Hallberry Road, Mangere East

FIN/2018/60

 

 

24/7/18

Report – 132 Green Lane East, Greenlane; 28 Lockwood Road, Papakura; Adjacent to 1/18 Edwin Freeman Place Ranui; and Adjacent 18 Parrs Cross Road, Henderson.

FIN/2018/113

 

18/9/18

Report – 30R Birmingham Road, Otara; and 8 Hiwi Crescent, Stanmore Bay

FIN/2018/136

 

20/11/18

Report – 34 Moore Street, Howick

FIN/2018/187

 

11/12/18

Report – 26-32 O’Shannessey Street, Papakura; 36 Coles Crescent, Papakura; 22 and 28A Waipuna Road, Mt Wellington; and 5Z Butler Avenue, Papatoetoe

FIN/2018/178

 

18/6/19

Report - Kia Puāwai/Unlock Pukekohe High Level Project Plan (Unlock Pukekohe)

FIN/2019/61

 

18/6/19

Report – 131 Clark Road, Hobsonville; 275 St Johns Road, St Johns and 303 Te Irirangi Drive, Clover Park

FIN/2019/63

 

18/6/19

Report – part of 2-4 and 6 Henderson Valley Road, Henderson

FIN/2019/64

 

 

Budget Update:

Date

Property address(es)

Resolution

13/12/16

Report  Additional OPEX budget of up to $104,000 to conduct a by-election for a Howick Local Board Member; and release of $2.7m from existing budget for Putney Way streetscape upgrade, ahead of the Transform Manukau business case

FIN/2016/164

21/3/17

Report  Additional CAPEX budget of $960,000 to complete Freyberg Place upgrade; new OPEX budget of $80,000 for Karangahape Road destination marketing; contribution of $300 to the city feature lighting project (led by Heart of the City) – both funded from the City Centre Targeted Rate reserve.

FIN/2017/29

20/6/17

Report  Conversion of $3.1m CAPEX budget for multi-purpose community facility in Takanini

FIN/2017/90

26/7/17

Report  Purchase of additional trains (rescinded 24/10/17 FIN/2017/189)

FIN/2017/98

19/9/2017

Report  Release and allocate Takapuna off-street car park reserve fund $4,269611 to the Gasometer public car park project; release $6.1m form existing Transform Manukau $2.6 CAPEX and $2m OPEX and Transform Onehunga $1.5 OPEX.

FIN/2017/123

24/10/17

Report  Approve procurement of 15 3-car electric multiple units of $133m; release of Franklin Parking Reserve Fund ($128,214) for upgrade of carpark at Kitchener Road, Waiuku; OPEX of $828,000 for two by-elections; OPEX budget of $115,400 for by-election for Waitemata Local Board.

FIN/2017/141

12/12/17

Report  Update on the purchase of additional trains for Metro Rail

FIN/2017/205

27/2/18

Report  Up to $3.2m CAPEX for fit-out for ATEED office and up to $0.8m OPEX for make good of current head office; $3.85m CAPEX for Rawene remedial works; updated city centre targeted rate-funded work programme; and property acquisitions at 155-167 Fanshawe Street and 100 Halsey Street, Auckland

Resolutions - FIN/2018/17, FIN/2018/18

17/4/18

Report  Up to $740,000 of additional expenditure ($655,000 OPEX and $85,000 CAPEX) to manage kauri dieback; two additional FTE employees and out-sourced contractors to manage the closures and noting additional expenditure to be prioritised for kauri dieback work such as track improvements, upgrades, landowner support, hygiene station upgrades and washdown facilities.

FIN/2018/65

11/12/18

Confidential Budget Update report

 

     

 


Finance and Performance Committee

20 August 2019

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Finance and Performance Committee

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Built Heritage Acquisition Fund

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains specific information on the condition and value of the property that would affect any offer of purchase.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Reallocation of existing budget to acquire land for the extension of Manukau Memorial Gardens

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains budgeting and valuation information which if made public would prejudice the Council's negotiations for the acquisition of land.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.