Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 27 August 2019 at 9.38am.

 

present

 

Chairperson

Angela Fulljames

 

Deputy Chairperson

Andrew Baker

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Amanda Hopkins

 

 

Murray Kay

 

 

 

 

 

ABSENT

 

Elected Member

Niko Kloeten

Absent

 

 


Franklin Local Board

27 August 2019

 

 

 

1          Welcome

The Chair opened the meeting and welcomed everyone present.

 

 

2          Apologies

  

Resolution number FR/2019/110

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)         accept the apology from Niko Kloeten for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number FR/2019/111

MOVED by Member A Cole, seconded by Member M Kay:   

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 July 2019 as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation: Counties Manukau Rugby and AKTIVE regarding community rugby facility planning

 

Annette Tossell from Counties Manukau Rugby and Steve Kidd from Aktive were in attendance.

A powerpoint presentation  was provided. A copy has been placed on the official minutes and is available on the Auckland Council website.

 

Resolution number FR/2019/112

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)      thank Annette Tossell, Club Development Officer, Counties Manukau Rugby; and Steve Kidd, Senior Advisor from Aktive Auckland Sport and Recreation, for their presentation and attendance.

CARRIED

 

Attachments

a     27 August 2019 Franklin Local Board - Aktive and Counties Manukau presentation

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Auckland Transport - monthly report to the Franklin Local Board - August 2019

 

Kenneth Tuai, Elected Member Relationship Manager, Alan Wallace and Mark Lambert from the AT Executive Leadership team, were in attendance for this item.

 

 

Resolution number FR/2019/113

MOVED by Chairperson A Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

a)       receive the report entitled ‘Auckland Transport update to the Franklin Local Board August 2019’.

CARRIED

 

 

12

Auckland Transport - 2019/2020 Road Renewals Programme

 

Kenneth Tuai, Elected Member Relationship Manager, Mark Lambert and Allan Wallace  from the AT Executive Leadership Team, and Tek Chin, Principal Project Manager Rural South, were in attendance to speak to this item

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number FR/2019/114

MOVED by Deputy Chairperson A Baker, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)       receive the report entitled “Auckland Transport 2019-20 Road Renewals Programme August 2019”.

 

b)        thank AT for bringing information on the road renewals programme to the local board and endorse the commitment to providing three-monthly updates to the board in future.

 

c)        note that response to storm damage in the Franklin Local Board area in 2018/19 accounted for $4,159,000 of the total $19,409,879 road maintenance and renewal budget allocated to the Franklin Local Board area, or approximately 21 per cent. 

 

d)        note that the Franklin Local Board area will have an ongoing susceptibility to storm damage due to its exposure on both east and west coasts and volume of surface drainage (1654km) on rural roads that are prone to erosion and scour during high rainfall.

 

e)        suggest that AT establish a separate contingency budget to address storm damage caused by significant weather events, to enable road maintenance and renewals budget to progress improvements to the Franklin Local Board area roading network.

CARRIED

 

Attachments

a     27 August 2019 Franklin Local Board - AT Road Renewals Programme presentation

 

 

13

Auckland Film Protocol consultation feedback and recommended changes

 

Resolution number FR/2019/115

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:   

That the Franklin Local Board:

a)    receive a summary of consultation feedback on the draft Auckland Film Protocol

b)    endorse the recommended changes to the draft Auckland Film Protocol

c)    note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

d)    request that ATEED brief the Franklin Local Board on opportunities to encourage  screen production activity in the Franklin Local Board area on the basis that screen production has the potential to generate local economic development activity.

CARRIED

 

 

14

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

 

Resolution number FR/2019/116

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)         provide the following feedback on the Productivity Commission inquiry into local government funding and financing:

i.        emphasises the importance of seeking opportunities for the New Zealand Government and Local Government to work together, noting that in Auckland, this would include working with local boards on matters that address local issues or opportunities

ii.       endorses the notion of shared returns from local government investment i.e. from increased income tax and GST revenues, noting that return from rate-payer investment is rarely realised in communities distant from the investment area e.g. America’s Cup.

CARRIED

 

 

 

15

Grant of new community leases in the Franklin Local Board area 2019

 

Resolution number FR/2019/117

MOVED by Member A Cole, seconded by Member M Bell:  

That the Franklin Local Board:

a)      grant a new community lease to Bombay Rugby Football Club Incorporated at Bombay War Memorial Hall, Paparata Road, Bombay (Attachment A) for 10 years commencing 1 October 2019 with one 10 year right of renewal, rent of $1.00 plus GST per annum if requested and a maintenance fee for the council owned portion of the building of $500.00 plus GST per annum

b)      grant a new community lease to Clarks Beach Bowling Club Incorporated for a portion of 40A Torkar Road, Clarks Beach (Attachment B) for 10 years commencing 1 October 2019 with one 10 year right of renewal, rent of $1.00 plus GST per annum if requested

i)       provide approval for Clarks Beach Bowling Club Incorporated to grant a sublease to Clarks Beach Playgroup for use of one of the group-owned buildings for a term not exceeding the term of the community lease

c)      grant a new community lease to Clevedon Lawn Tennis Club Incorporated for a portion of Clevedon Showgrounds Reserve, 73R Monument Road, Clevedon (Attachment C) for 10 years commencing 1 October 2019 with one 10 year right of renewal and rent of $1.00 plus GST per annum if requested

i)       approve the classification of the Clevedon Showgrounds Reserve, 73R Monument Road, Clevedon as a recreation reserve

d)      grant a new community lease to Grahams Beach Bowling Club Incorporated at Grahams Beach Domain Recreation Reserve, Grahams Beach Road, Awhitu (Attachment D) for 10 years commencing 1 October 2019 with one 10 year right of renewal, rent of $1.00 plus GST per annum if requested and a maintenance fee for a council owned building on the site of $250.00 plus GST per annum

e)      grant a new community lease to Rescare Auckland Incorporated at 180R and 181 Maraetai Coast Road, Maraetai (Attachment E) for 10 years commencing 1 August 2019 with one 10 year right of renewal and rent of $1.00 plus GST per annum if requested

i)       approve the classification of 180R Maraetai Coast Road, Maraetai as a local purpose (community buildings) reserve

f)       grant a new community lease to The Scout Association of New Zealand for Clevedon Scouts for a portion of Clevedon Scenic Reserve, 30R Thorps Quarry Road, Clevedon (Attachment F) for 10 years commencing 1 August 2018 with one 10 year right of renewal and rent of $1.00 plus GST per annum if requested

i)     approve the classification of the Clevedon Scenic Reserve, 30R Thorps Quarry Road, Clevedon as a recreation reserve

ii)    endorse pursuant to section 44(1) of the Reserves Act 1977, that overnight accommodation at Clevedon Scenic Reserve can be a provision of the lease

g)      grant a new community lease to The Scout Association of New Zealand for Te Puru Sea Scouts for a portion of Te Puru Park, 954R Whitford Maraetai Road, Maraetai (Attachment G) for 10 years commencing 1 October 2019 with one 10 year right of renewal and rent of $1.00 plus GST per annum if requested

i)       approve the inclusion of a clause that the landlord may give 12 months’ notice if plans for the park proceed during the lease term and affect the leased area

h)      approve all other terms and conditions to be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977 or Local Government Act 2002 depending on the status of the land

i)       approve Community Outcomes Plans for each lease (Attachments H, I, J, K, L, M and N) to be attached as a schedule to the agreements

j)       approve the grant of leases subject to public notification and iwi consultation where required by legislation and appoint a hearings panel of its members to consider and decide on any objections received.

CARRIED

 

 

16

Approval for two new road names at 18 & 21 Sai Ridge Close, Pukekohe 

 

Resolution number FR/2019/118

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)      approve two names for the following new roads at 18 & 21 Sai Ridge Close, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60332854 and SUB60332855):

·   COAL 1: Paddock Lane

·   COAL 2: Roto Lane

CARRIED

 

 

17

Franklin Local Board Governance Forward Work Calendar

 

Resolution number FR/2019/119

MOVED by Chairperson A Fulljames, seconded by Member M Kay:  

That the Franklin Local Board:

a)      note the August 2019 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

CARRIED

 


 

 

18

Franklin Local Board workshop records

 

Resolution number FR/2019/120

MOVED by Member A Cole, seconded by Chairperson A Fulljames:  

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 16, 23 and 30 July, and 6 and 13 August 2019

 

CARRIED

 

19

Franklin Local Board term achievements 2016-2019

 

Resolution number FR/2019/121

MOVED by Member A Cole, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)         receive the Franklin Local Board term achievements 2016-2019 report (see attachment A).

 

b)     note that the board considers that the completion of a roundabout and intersection upgrade at the intersection of Attewell Road, Waiuku Road and Patumahoe Road as an outcome of strong Franklin Local Board advocacy for public safety is a key highlight of the 2016-2019 term.

CARRIED

 

10.38 am         The public was excluded.

 

23

Procedural motion to exclude the public

 

 

 

Resolution number FR/2019/122

MOVED by Chairperson A Fulljames, seconded by Member M Kay:  

That the Franklin Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

20        Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for quarter four 2018/201 - Attachment b - Franklin Local Board Quarter Four Financial Report 2018/2019

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains financial information that is not due to be released until the Auckland Council Group results are released to NZX on approximately 30 September 2019 .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

21        Local Board Annual Report 2018/2019 - Attachment a - 2018/2019 Franklin Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains information that needs to remain confidential until after the Auckland Council group results for 2018/2019 are released to the NZ Stock Exchange, which is expected to be by 30 September 2019..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Confidential: Proposed approach for the acquisition of land in Drury South for stormwater management purposes

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information relating to land acquisition that could prejudice council's position in discussions with landowners and stormwater suppliers.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information relating to land acquisition that could prejudice council's position in discussions with landowners and stormwater suppliers.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains information relating to land acquisition that could prejudice council's position in discussions with landowners and stormwater suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.48 am         The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

20

Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for quarter four 2018/2019

 

Faithe Smith LFA was in attendance to speak to this item.

 

 

Resolution number FR/2019/123

MOVED by Member A Cole, seconded by Member M Kay:  

That the Franklin Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note that the financial performance report in Attachment B of the report will          remain confidential until after the Auckland Council Group results for 2018/19          are released to the NZX, which are expected to be made public 30 September          2019.

 

CARRIED

 

 

21

Local Board Annual Report 2018/2019

 

Faithe Smith, LFA, was in attendance to speak to this item.

 

 

Resolution number FR/2019/124

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:  

That the Franklin Local Board:

a)      adopt the 2018/2019 Franklin Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Franklin Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

 

CARRIED

 

 

C1

Confidential: Proposed approach for the acquisition of land in Drury South for stormwater management purposes

 

Resolution number FR/2019/125

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board

 

a)         confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

 

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

  

 

10.49 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................