I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 August 2019

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Jeff Cleave

 

 

Susan Daly

 

 

Shirley Johnson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

9 August 2019

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                6

11        Environmental agency and community group reports                                             7

12        End-of-year accountability reports of Great Barrier Island community groups  25

13        Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2018/2019                                                       83

14        Local Board Annual Report 2018/2019                                                                    103

15        Auckland Film Protocol consultation feedback and recommended changes   107

16        Aotea/Great Barrier Local Board's formal feedback on various central government policy                                                                                                                           131

17        Local Board feedback on the Productivity Commission inquiry into local government funding and financing                                                                         143

18        Auckland Transport August 2019 update to the Aotea/Great Barrier Local Board 189

19        ATEED six-monthly report to the Great Barrier Local Board                               193

20        Aotea/Great Barrier Governance Forward Work Calendar                                   199

21        Aotea/Great Barrier Local Board Workshop Proceedings                                    205  

22        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

23        Procedural Motion to Exclude the Public                                                               213

13        Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2018/2019

b.      Aotea/Great Barrier Local Board Quarterly Performance Report June 2019 - Financial Appendix performance financial summary                                  213

14        Local Board Annual Report 2018/2019

a.      Draft 2018/2019 Aotea/Great Barrier Local Board Annual Report              213  

 


1          Welcome

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

 

2          Apologies

An apology from Member J Cleave had been received.

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 July 2019 as true and correct.

 

5          Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

 


 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

20 August 2019

 

 

Environmental agency and community group reports

File No.: CP2019/13928

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Environment Committee of the Aotea Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea Great Barrier Local Board Chairperson in discussion with the Aotea Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Te tūtohunga

Recommendation

That the Aotea/ Great Barrier Local Board:

a)      note the following reports:

i)        Great Barrier Island Biosecurity Report June – July 2019

ii)       Department of Conservation operations report – August 2019

iii)      Great Barrier Island Environmental Trust report – August 2019

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Great Barrier Island Biosecurity Report June - July 2019

9

b

Department of Conservation operations report - August 2019

21

c

Great Barrier Island Environmental Trust report - August 2019

23

      

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager – Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

End-of-year accountability reports of Great Barrier Island community groups

File No.: CP2019/13651

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the end-of-year accountability reports of five Aotea Great Barrier community groups funded by the Aotea / Great Barrier Local Board (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board supports the following five key community groups to undertake work in the community:

·    Aotea Family Support Group

·    Great Barrier Island Community Health Trust (Community Worker project)

·    Destination Great Barrier Island

·    Aotea Education Trust

·    Great Barrier Island Community Heritage and Arts Village Trust.

3.       Funding is provided to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan and the Aotea / Great Barrier Local Board Agreement.

4.       The five community groups’ funding agreements stipulate that they must submit accountability reports at the end of the funding period.

5.       This report presents the annual accountability reports of the groups.

6.       This report also presents a letter from the Aotea Education Trust (Attachment B), which outlines an underspend in three areas of the Trust’s 2018-19 work programme and requests the Board’s approval for use of those funds in 2019-20.

 

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      receive the end-of-year accountability reports (Attachment A to the agenda report) from:

i)    Aotea Family Support Group

ii)   Great Barrier Community Health Trust

iii)   Destination Great Barrier Island

iv)  Aotea Education Trust

v)   Great Barrier Island Community Heritage and Arts Village Trust.

b)      receive the Aotea Education Trust’s letter of request for the use of unspent funds totalling $5268.32 from its 2018/9 work programme (Attachment B to the agenda report) and approve or decline the request.

 

Horopaki

Context

7.       The 2018/2019 local board work programme includes funding five community groups to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan and the Aotea / Great Barrier Local Board Agreement. The group, purpose and funding amount are outlined in table 1.

Table 1 Community groups funding table:

Community Group

Purpose of funding

Amount of funding

Aotea Family Support Group

Support the Aotea Family Support Group to develop a range of services that meet the needs of the community.

$30,000

Great Barrier Island Community Health Trust – Community Worker

Support the community worker to achieve successful community development outcomes, with a focus on community health and social services, safety, and marae capacity building.

$42,000

Destination Great Barrier Island

Support Destination Great Barrier Island to manage the Claris visitor site, advance Great Barrier Island as a destination, and provide marketing, promotion and economic development outcomes.

$29,000

Aotea Education Trust

To govern the Aotea Lifelong Learning Strategy and Action Plan (which aims to improve education outcomes among all age groups on the island – from Under 5s to adult learners) and to contribute to the running of the Aotea Learning Hub.

$30,000

Great Barrier Island Heritage and Arts Village Trust

To operate the Arts Village and provide community arts programmes and opportunities that reflect the cultural diversity of the local Great Barrier Island community.

$10,000

Total

$141,000

8.       The five community groups’ funding agreements stipulate that they must provide an accountability report to the local board at the end of the financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The following local board funded community groups have provided accountability reports for 2018/2019 (Attachment A):

·    Aotea Family Support Group

·    Great Barrier Island Community Health Trust (Community Worker project)

·    Destination Great Barrier Island

·    Aotea Education Trust

·    Great Barrier Island Community Heritage and Arts Village Trust.

 

10.     The groups’ work includes core social service provision, education and family support, management of Aotea’s tourism sector and running the Arts Village in Claris.

11.     A growing demand for the services provided by the community groups and a growing competency in the groups’ delivery of these services are key themes in the reports.

12.     The reports identify challenges and successes experienced by the service providers.

Aotea Family Support Group

13.     A key success for the group has been firmly establishing their services, and the satisfaction of clients.

14.     A challenge has been engagement of older youth in their youth work.

Great Barrier Island Community Health Trust

15.     A key success for the Trust is its management of the Ministry of Health scheme for island residents needing to travel to town for specialist medical appointments.

16.     Key challenges noted are housing pressures for residents and a growing demand for crisis support needs such as food vouchers and car repairs.

Destination Great Barrier Island

17.     A significant development for Destination Great Barrier Island has been the appointment of a Tourism Coordinator, which has allowed them to progress several significant initiatives, and which they describe as “a game-changer”.

18.     A key challenge for the group is securing sufficient funding to properly staff and manage the Visitor Information Centre.

Great Barrier Island Community Heritage and Arts Village Trust

19.     A key success for the trust is progress on the new museum in Claris.

20.     Key challenges are the recruitment of volunteers and the juggling of finances to cover unforeseen operational costs such as ageing solar power batteries and the loss of half of their water storage.

Aotea Education Trust

21.     A key success for the group is the growing rate of attendance at the Hub and the success of the Trust’s Adult Learning series.

22.     Key challenges continue to be lack of early childhood education on the island and the need for a permanent home for the island’s Learning Hub.

23.     The Trust reports an underspend in several areas of its 2018-19 work programme. 

24.     The Trust underspent in the following areas:

·    $3000.00 from the Youth Leadership Programme

·    $1268.89 from Small Business Workshops

·    $999.43 from Adult Education

25.     The Trust gives the following reasons for the underspends: a misunderstanding and miscommunication with Aotea Family Support Group over the 2019 Youth Leadership Programme (which will be delivered in 2020 as part of its current work programme); the cost of the small business workshops came in at less than expected; and the “Origin and History of The Moon” (adult education series) also came in under budget.


 

 

26.     It is the request of the Aotea Education Trust that it be allowed to roll over the total $5268.32 underspend from its 2018-19 work programme into its 2019-20 budget, and to invest the total into its work to establish an ECE drop-off service on Aotea/ Great Barrier. Specifically, it wishes to put the funds towards the cost of the licensing process for the service, and for investigation into future potential funders. It hopes to employ The Good Seed Trust, an organisation with ample experience in establishing ECE services, to do this work.

27.     The proposal from the Trust aligns with its decision to prioritise early childhood education in 2019/2020.

28.     Staff recommend that the local board approves the reallocation of the 2018/2019 unspent funds to Aotea Education Trust to put towards its ECE work, for the following reasons: a) progress in early childhood education aligns with Local Board priorities b) there is a well-established demand for such a service in the community c) the costs associated with setting up such a service are high and additional funds are welcome d) it is advisable to engage experienced professionals in the centre-licensing process, and e) the Trust has proven itself well in the delivery of the Aotea Learning Hub project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     There are no significant council group impacts associated with this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     Funding is provided to the five community groups to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan and the Aotea / Great Barrier Local Board Agreement.

31.     The work of the community groups aligns with two priority areas in the Aotea / Great Barrier Local Board Plan 2017:

·        our people thrive, and life is good

·        our economy is sustainable and prosperous.

Tauākī whakaaweawe Māori

Māori impact statement

32.     All five community groups work with mana whenua when appropriate and seek to incorporate iwi concerns, aspirations and heritage into their work programmes.

33.     It is anticipated that once an iwi liaison person is appointed, that person will work actively with all five groups.

Ngā ritenga ā-pūtea

Financial implications

34.     The local board allocated a total of $141,000 across the five community groups in 2018/2019.

35.     The Aotea Education Trust has requested local board approval to use $5268.32 of unspent funds from 2019-20 for its ECE implementation work in 2019-20. The local board is being asked to accept or decline this request.

36.     If the local board declines the roll-over of $5268.32 from 2018-19 to 2019-20, the Aotea Education Trust will need to refund the money to the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     If the local board chooses to decline the roll-over of $5268.32 from 2018-19 to 2019-20, the Aotea Education Trust will be required to refund the money to the local board. This carries a risk that the Trust won’t have the resources to fully commit to its early childhood education goals.

38.     There are no other risks associated with the local board receiving these reports

Ngā koringa ā-muri

Next steps

39.     The local board is being asked to approve or decline the request of the Aotea Education Trust to channel unspent funds from its 2018/2019 programme into ECE implementation in 2019/2020.

40.     Implementation plans for the groups’ 2019/2020 work programmes will be finalised in coming weeks (in some cases following workshops with the local board), and the annual grants paid out.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

End of year accountability reports

31

b

Aotea Education Trust unspent funds request

81

     

Ngā kaihaina

Signatories

Author

Kathy Cumming – Strategic Broker, Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2018/2019

File No.: CP2019/14934

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2019, and the overall performance for the financial year, against the agreed 2018/2019 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Aotea / Great Barrier Local Board and includes financial performance and delivery against work programmes for the 2018/2019 financial year.

3.       Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

4.       Of the local board’s 44 work programme activities: 31 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Two activities were cancelled, and 11 projects/activities have not progressed as expected during 2018/2019.

5.       Key highlights for quarter four include:

·    The heritage survey is now finalised and available to the public on the local board website.

·    An investigation on two identified northern cemetery sites was completed.

·    Successful delivery of the month-long Lights Out Aotea / Great Barrier Island festival.

·    A community planting day with 30 residents and Mulberry Grove students helping to plant 600 native trees at Blackwell Stream.

6.       Key activity achievements from the 2018/2019 work programme include:

·    Installation of solar panels, battery storage, and electric vehicle car charging station at the service centre and board office.

·    Aotea Learning Hub firmly establishing itself within the community securing high levels of attendance, high student achievement and Ministry of Education (MoE) support.

·    The Ecology Vision facilitator supporting and enabling community members to implement initiatives arising from the ecology vision including the development of the Medlands eco-vision initiative.

7.       Key activities not delivered / not progressed as expected include:

·    The local board cancelled the Windy Canyon lookout project on 21 May 2019 due to the significantly higher than expected project cost estimate.

·    Provision of emergency water supply project has been delayed while staff seek input and advice from the interim Ngāti Rehua – Ngātiwai ki Aotea Trust. This project will be regionally funded going forward.

·          Iwi responsiveness project is on hold until Ngāti Rehua - Ngātiwai ki Aotea Trust is ready to appoint a representative to the coordinator role.

8.       The 2018/2019 financial performance report is attached but under confidential cover. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – expected to be made public 30 September 2019.

 

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019.

 

 

Horopaki

Context

9.       The Aotea / Great Barrier Local Board has an approved 2018/2019 work programme for the following operating departments:

·    Community Services (Arts, Community and Events; Libraries and Information; Parks, Sport and Recreation; and Service Strategy and Integration) approved on 19 June 2018, GBI/2018/68

·    Community Facilities: Build Maintain Renew and Community Leases, approved on 24 July 2018, GBI/2018/81

·    Infrastructure and Environmental Services, approved on 19 June 2018, GBI/2018/67

·    Local Economic Development, approved on 19 June 2018, GBI/2018/69

·    Plans and Places, approved on 24 July 2018, GBI/2018/83

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Aotea / Great Barrier work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

Key highlights for quarter four

11.     The key achievements to report from the quarter four period include:

·    The heritage survey was completed and received at the May business meeting. The survey focussed on settler history and is intended to provide the foundations for on-going study and heritage management. The remaining unspent budget of $8,000 was allocated to a historic heritage evaluation of Ox Park. 

·    Two potential cemetery sites in the north of the island have been identified. Both sites are on Department of Conservation land.  An investigation was completed, and a report was presented to the local board at a workshop.

·    The Dark Sky Sanctuary Advisory Group (DAG) assists the local board in its governance of the International Dark Sky Sanctuary. Alongside managing day-to-day issues, this quarter saw DAG successfully deliver the month-long Lights Out Aotea / Great Barrier Island festival supported by Destination Great Barrier Island and ATEED.

·    The Blackwell Stream community planting day was part of the comprehensive freshwater management programme. It was held on 11 May 2019. Thirty residents and Mulberry Grove students helped to plant 600 native trees. The event received donations of materials including bark chip to mulch the new plants.

Overall performance against the Aotea / Great Barrier Local Board 2018/2019 work programme

12.     The work programme activities have two statuses; RAG status (red, amber, green and grey) which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

13.     The graph below identifies work programme activity by RAG status. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Aotea / Great Barrier Work Programme by RAG status for period 1 April – 30 June 2019

14.     The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Aotea / Great Barrier work programme activity by activity status and department for period 1 April – 30 June 2019

15.     The table below shows the overall performance of work programme activities (RAG status and activity status by work programme).

Table 1: End of year Aotea / Great Barrier Local Board Work Programme Status

RAG Status

Activity Status

ACE

PSR

Libraries

SS&I

CF

Leases

I&ES

P&P

ATEED

Green

Completed

9

1

1

-

6

2

7

1

2

In progress

-

-

-

1

1

-

-

-

-

Amber

In progress

-

1

-

-

5

-

-

1

-

Red

In progress

1

1

-

-

1

-

1

-

-

 

Cancelled

-

-

-

-

1

-

1

-

-

Key activity achievements from the 2018/2019 work programme

16.     The key achievements in the delivery of the local board work programmes for 2018/2019 include:

·    The local board’s vision is for Aotea to be a world leader in alternative renewable technology and to celebrate living off the grid. Installation of the new solar system and electric vehicle car charging station at the service centre and board office is a step closer to that vision. The solar system will also power the morgue, dentist and provide backup power for the health centre. The project was completed and launched at a public ribbon cutting ceremony on 5 April 2019.

 

·    Aotea Learning Hub has firmly established itself within the community securing high levels of attendance, high student achievement and MoE support. The hub will be moving to a newly leased building in Claris while they work with MoE to find a permanent building.  

·    The Ecology Vision facilitator has continued to support the community’s Ecology Vision by holding monthly community meetings, three open days, and has supported and enabled community members to implement initiatives arising from the ecology vision including the development of the Medlands eco-vision initiative.

Overview of work programme performance by department

Arts, Community and Events work programme

17.     In the Arts, Community and Events work programme, there is a total of 10 activities: nine activities were completed by the end of the year (green) and one activity is significantly delayed (red). Activities that are significantly delayed are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

Iwi responsiveness

Red

In progress

There is a delay to this project due to iwi undergoing the processes of an Annual General Meeting and treaty settlements. The local board remain committed to this project and, once iwi are ready, will look to pick up discussions for an iwi liaison.

Parks, Sport and Recreation work programme

18.     In the Parks, Sport and Recreation work programme, there is a total of three activities:  one activity was completed by the end of the year (green), one activity is in progress but delayed (amber), and one activity is significantly delayed (red). Activities that are delayed (amber or red) are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

Accessway and linkages plan

Red

In progress

A final report outlined 25 opportunities. These were refined to eight potential routes for community consultation. It was agreed that consultation would be carried out over summer in 2019/20 and detailed maps of the routes will be produced.

Visitor maps/orientation

Amber

In progress

There has been some delay in the development of the online content platform for the trial. Delivery is scheduled for Q1 2019/20.

Libraries and Information work programme

19.     In the Libraries and Information work programme, there was one activity completed by the end of the year (green).

Service Strategy and Integration work programme

20.     In the Service Strategy and Integration work programme, there was one activity completed by the end of July 2019 (green).


 

 

Community Facilities: Build Maintain Renew work programme

21.     In the Community Facilities: Build Maintain Renew work programme, there is a total of 14 activities: seven activities were completed by the end of the year or will be by end of July 2019 (green), five activities are in progress but delayed (amber), one activity that is not delivered (red) and one activity that has been cancelled in quarter four (grey). Activities that are delayed or not delivered are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

LDI minor capex fund 2018/19

Red

In progress

No proposed works were identified. The current budget will be carried forward to financial year 2019/20

Tryphena coastal trail directional signage

Amber

In progress

A graphics and signage specialist is progressing the project in conjunction with the interpretation signage project. Activity/project will be completed by the end of Q1 2019/20.

Interpretive signage – stage two

Amber

In progress

A graphics and signage specialist was engaged in Q3 and good progress has been made since then. Activity/project will be completed by the end of Q1 2019/20.

Claris playground shade sail

Amber

In progress

There was a delay in the resource consent which has recently been granted. Activity/project will be completed by the end of Q1 2019/20.

Claris cemetery

Amber

In progress

The resource consent and change in land designation are nearing completion. There was a significantly higher than expected project cost estimate and staff have been investigating further design options.

Okiwi pump track

Amber

In progress

The project was recently approved in May 2019 and the activity/project will be completed by the end of Q1 2019/20.

Windy canyon lookout

Grey

Cancelled

Project cancelled due to the significantly higher than expected project cost estimate.

Community Leases work programme

22.     In the Community Leases work programme, there are two activities that were completed by the end of the year (green).

Infrastructure and Environment Services work programme

23.     In the Infrastructure and Environment Services work programme, there is a total of nine activities: seven activities were completed by the end of the year (green), one activity is significantly delayed (red) and one activity has been cancelled in quarter four (grey). Activities that are delayed or cancelled are discussed below:


 

 

Activity name

RAG status

Activity status

Explanation and mitigation

Freshwater management programme

Red

In progress

As part of the Blackwell Stream restoration activities, a riparian fencing project has been deferred for delivery in the next financial year. As a result, $15,000 of the board’s project funding will be carried forward for allocation in the 2019/2020 financial year.

Emergency water supply

Grey

Cancelled

This project was delayed while staff sought input and advice from the Ngāti Rehua – Ngātiwai ki Aotea Interim Trust. Moving forward this project will be regionally funded and so removed from the local work programme.

Local Economic Development work programme

24.     In the Local Economic Development work programme, there are two activities that were completed by the end of the year (green).

Plans and Places work programme

25.     In the Plans and Places work programme, there is a total of two activities: one activity was completed by the end of the year (green) and one activity is in progress but delayed (amber). Activities that are delayed are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

Area Plan

Amber

In progress

Workshopping key issues continued through the quarter with more complex issues requiring several workshops. The extended workshopping process will delay the preparation of a draft area plan for public consultation for early 2020.

Deferred activities

26.     As part of the local board funding policy, activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2018/2019 will be deferred into 2019/2020 work programmes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     This report informs the Aotea / Great Barrier Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2018/2019 financial year.

 

Tauākī whakaaweawe Māori

Māori impact statement

29.     The local board intend to engage with Ngāti Rehua - Ngātiwai ki Aotea Interim Trust and discuss Maori aspirations for the area and how they can be progressed. There is a delay to setting a hui date due to local iwi undergoing the processes of an Annual General Meeting and Treaty Settlements. The local board remain committed to the work programme activity of support for iwi responsiveness, and once iwi is ready, will look to pick up discussions for an iwi liaison.

Ngā ritenga ā-pūtea

Financial implications

30.     This report is provided to enable the Aotea / Great Barrier Local Board to monitor the organisation’s progress and performance in delivering the 2018/2019 work programmes and to report this to the public. This report is for information only and therefore there are no financial implications associated with this report.

Financial performance

31.     Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX expect to be made public on 30 September.

32.     Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

34.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

35.     Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work programme 2018/2019 Quarter 4 update report

93

b

Aotea/Great Barrier Local Board Quarterly Performance Report June 2019 - Financial Appendix performance financial summary (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Jacqui Fyers – Senior Local Board Advisor, Aotea / Great Barrier

Authoriser

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 



Aotea / Great Barrier Local Board

20 August 2019

 

 


Great Barrier Local Board

20 August 2019

 

 


Aotea / Great Barrier Local Board

20 August 2019

 

 


Great Barrier Local Board

20 August 2019

 

 


Aotea / Great Barrier Local Board

20 August 2019

 

 


Great Barrier Local Board

20 August 2019

 

 


Aotea / Great Barrier Local Board

20 August 2019

 

 


Great Barrier Local Board

20 August 2019

 

 


Aotea / Great Barrier Local Board

20 August 2019

 

 



Aotea / Great Barrier Local Board

20 August 2019

 

 

Local Board Annual Report 2018/2019

File No.: CP2019/14564

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2018/2019 Annual Report for the Aotea/Great Barrier Local Board, prior to it being adopted by the Governing Body on 26 September 2019.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2018/2019 is being prepared and needs to be adopted by the Governing Body by 26 September 2019. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendations

That the Aotea/Great Barrier Local Board:

a)      adopt the 2018/2019 Aotea/Great Barrier Local Board Annual Report as set out in Attachment A of the agenda report.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Aotea/Great Barrier Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

 

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its 2018/2019 Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.


 

 

6.       Auckland Council currently has a series of bonds quoted on the NZX Debt Market (quoted bonds) maintained by NZX Limited. As a result, the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules (listing rules) and the Financial Markets Conduct Act 2013 (FMCA). Under these obligations, local boards may not release annual financial results in any form, including publishing their agenda/minutes containing their results, until council group results are released to the NZX on 27 September 2019.  Therefore, the attached annual report is being presented as confidential.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

 

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2018/2019 Annual Report for the local board are:

·        Audit NZ review during August and September 2019

·        report to the Governing Body for adoption on 26 September 2019

·        release to stock exchanges and publication online on 27 September 2018

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2018/2019 Aotea/Great Barrier Local Board Annual Report (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Victoria Villaraza – Acting General Manger Local Board Services

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

Auckland Film Protocol consultation feedback and recommended changes

File No.: CP2019/14556

 

  

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary of consultation feedback on the draft Auckland Film Protocol, and to provide feedback on the recommended changes to the document.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is currently reviewing the Auckland Film Protocol.  The Auckland Film Protocol sets out:

·        the commitment of the council group to supporting filming in Auckland;

·        expectations and rules that filmmakers must abide by when filming in Auckland; and

·        provides guidance for filmmakers on the process for approval to film in Auckland.

3.       The purpose of the review was to ensure that the Auckland Film Protocol is up-to-date and identify emerging trends, issues or opportunities that should be addressed.  Content of the Auckland Film Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Auckland Film Protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol. 

4.       A revised draft of the Auckland Film Protocol was reported to the Environment and Community Committee in June 2019 for consideration and was approved for public consultation (resolution number ENV/2019/73). 

5.       The following is a summary of the key changes made to the Auckland Film Protocol before public consultation was undertaken:

·        Native species: new content added stating that Auckland Council may place additional conditions on film permits to protect native species

·        Kauri dieback: new content added providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

·        Drones: new content added stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

·        Historic heritage: new content added stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

·        Health and safety: new content added to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site-specific health and safety plan.

·        Content of the Auckland Film Protocol was updated to reflect current policy, plans and bylaws of Auckland Council.  Some structural and editorial amendments were also made to improve the logic, flow and readability of the document.

6.       Public consultation was undertaken over a three-week period between 21 June and 12 July 2019.

7.       A total of 74 submissions were received during the public consultation period.  Aotea/Great Barrier Local Board residents provided a total of zero submissions on the draft Auckland Film Protocol.  Staff are proposing some changes to the draft Auckland Film Protocol to address submitter concerns; the proposed changes to the draft Auckland Film protocol are shown in track changes in Attachment B.

8.       This report provides a summary of public feedback and of proposed changes to the draft Auckland Film Protocol to address feedback.  The following is a high‑level summary of the key changes proposed to the Auckland Film Protocol in response to public consultation:

·        Natural environment: include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

·        Native species: include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

·        Kauri dieback: amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

·        Drones: include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

·        Impact on access to public open space: include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

·        Compliance and enforcement: include stronger messages around the requirement for filmmakers to comply with the Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

9.       Submission themes and proposed changes are summarised in Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Aotea/Great Barrier Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol

b)      provide feedback on the recommended changes to the draft Auckland Film Protocol

c)      note that local board feedback will be included in a report to the Environment and Community Committee in August 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

 

Horopaki

Context

10.     The first version of the Auckland Film Protocol (the Protocol) was adopted by the Regional Development and Operations Committee (resolution number RDO/2013/27) on 14 March 2013.  A review of fees for filming in the Auckland Region was undertaken in 2014 and a new set of region‑wide charges was recommended; providing a simplified and harmonised range of charges.  The Governing Body adopted a region‑wide schedule of film fees and revised Auckland Film Protocol on 28 May 2015 (resolution number GB/2015/36).

 

11.     Since the Protocol was adopted in 2015 there have been a number of changes to legislation and to Auckland Council’s policy and planning framework. The purpose of the review of the Protocol was to:

·        ensure that the Protocol is up-to-date; and

·        identify emerging trends, issues or opportunities to be addressed in the Protocol.

12.     Content of the Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.

13.     Workshops were held in September and October 2018 to engage with local boards that experience a high volume of filming.

14.     Engagement to inform the preparation of the revised draft Protocol was also undertaken with:

·        mana whenua: mana whenua interests are represented by 19 iwi (tribal) authorities in Tāmaki Makaurau, Auckland.  The 19 iwi authorities were invited, in writing, to inform the review of the Protocol.

·        staff of the Tūpuna Maunga o Tāmaki Makaurau Authority to inform the review.

·        screen sector: the screen sector was invited to participate in a survey in April 2019 to inform the review.  The survey asked a series of general questions about the Protocol and experiences of filming in public open space in Auckland. 

·        public: the People’s Panel in September 2018; a total of 4,762 responses were received.  The survey asked a series of questions on views on and experiences of filming in Auckland. 

A high-level summary of feedback (including local board feedback) is provided in Attachment C.

15.     The review recommended that a range of changes be made to the Auckland Film Protocol, the following is a summary of the key changes proposed to the Environment and Community Committee:

·        Native species: include new content stating that Auckland Council may place additional conditions on film permits to protect native species

·        Kauri dieback: include new content providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

·        Drones: include new content stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

·        Historic heritage: include new content stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

·        Health and safety: include new content to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site-specific health and safety plan.

·        Filming on Tūpuna Maunga: update content to reflect that applications to film on Tūpuna Maunga are assessed by the Tūpuna Maunga o Tāmaki Makaurau Authority.

·        Updates to content: update content to reflect current policy (e.g. smokefree policy), plans (Auckland Unitary Plan) and bylaws of Auckland Council.

·        Structural and editorial: amend some parts of the document to improve the logic, flow and readability of the document.

16.     The revised draft of the Auckland Film Protocol was approved by the Environment and Community Committee for public consultation in June 2019 (resolution number ENV/2019/73).

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Consultation on the revised draft of the Auckland Film Protocol took place from 21 June to 12 July 2019.  A total of 74 submissions were received; this represents a substantial increase on the 21 submission which were received in response to the 2015 review of the Auckland Film Protocol.  Of the submissions received, 72 were submitted using the online form and 2 non‑form hardcopy submissions were received. 

18.     Submitters were asked to identify if they worked in the screen sector or not, with:

·        29 submissions (39%) received from individuals or organisations that identified themselves as working in the screen sector

·        45 submissions (61%) received from individuals or organisations that do not work in the screen sector.

The questions included in the online form varied depending on whether the submitter identified themselves as working in the screen industry or not.

19.     A breakdown of all submissions received by local board area is shown in Table 1 below.  The small number of responses from individual local board areas means that an analysis of views by local board area was not possible for all local board areas.

Table 1: Breakdown of submissions made by local board area.

Local Board Area

Number of respondents

Percentage of respondents

Waitākere Ranges

17

23.0%

Albert-Eden

9

12.2%

Waitematā

8

10.8%

Rodney

6

8.1%

Upper Harbour

5

6.8%

Ōrākei

5

6.8%

Maungakiekie-Tāmaki

4

5.4%

Devonport-Takapuna

4

5.4%

Henderson-Massey

3

4.1%

Kaipātiki

3

4.1%

Howick

2

2.7%

Whau

2

2.7%

Māngere-Ōtahuhu

1

1.4%

Puketapapa

1

1.4%

Hibiscus and Bays

1

1.4%

Papakura

1

1.4%

Franklin

0

0%

Great Barrier

0

0%

Ōtara‑Papatoetoe

0

0%

Manurewa

0

0%

Waiheke

0

0%

Don't Know

1

1.4%

Outside Auckland

1

1.4%

Total

74

 

20.     A series of closed questions were asked of non‑screen sector individuals and organisations; a summary of the responses to these questions is shown in Table 2 below.  Table 2 shows that:

·        most respondents are supportive of Auckland Council’s film‑friendly approach and that;

·        most respondents think that the Auckland Film Protocol does enough to manage the impact that filming has on residents and businesses, on public open space and historic and cultural heritage.

Table 2: Feedback on the Auckland Film Protocols management of the impacts of filming

Question

Response

Percentage of regional submissions

(number of respondents is shown in brackets)

Do you support Auckland Council's film‑friendly approach?

Yes

75% (33)

Partially

20% (9)

No

5% (2)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on residents and businesses?

Yes

56% (18)

Partially

19% (6)

No

25% (8)

Do you think the Auckland Film Protocol does enough to manage the impact that filming has on our public open space and environment?

Yes

53% (23)

Partially

33% (14)

No

14% (6)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on our historic and cultural heritage?

Yes

62% (26)

Partially

29% (12)

No

10% (4)

21.     The main reasons given by those who supported Auckland Council’s film‑friendly approach are shown in Table 3.

Table 3: Summary of key reasons for supporting Auckland Council’s film‑friendly approach

Theme

Summary of key submission points

Economic

·      generates employment and economic growth;

·      benefits communities and local businesses;

·      benefits a broad range of trades and industries;

·      attracts investment and businesses to Auckland.

 

 

Cultural and creative

·      has cultural benefits allowing and supporting the telling of stories visually;

·      supports the creative economy and enables people to find a future in the creative industries;

·      It’s fun and exciting to see Auckland on the screen.

Promotion and tourism

·      promotes and showcases Auckland to the world;

·      creates a positive image of Auckland.

 

22.     Table 4 shows the key reasons that respondents gave for partially supporting Auckland Council’s film‑friendly approach.

Table 4: Summary of key reasons given for partially supporting Auckland Council’s film‑friendly approach.

Theme

Summary of key submission points

Access

·      the impacts on resident, including parking restrictions, road closures and ability to use public open space while filming is taking place need to be considered and managed;

·      need to ensure that film‑makers are respectful of other users of public open space.

Notification

·      there needs to be sufficient notification to ensure that residents and businesses are aware of open space being used for filming and are not inconvenienced.

Balance

·      need to consider and manage the impact that filming has on the environment and impacted residents;

·      need to balance the cumulative impacts of filming.

Equity

·      need to ensure that fees for commercial use of public places are fair.

 

23.     The key reasons given for not supporting Auckland Council’s film‑friendly approach were:

·        the cost to ratepayers of enabling filming;

·        that there is not enough protection for individuals, businesses and residents affected by filming being carried out on private property.

24.     A series of open‑ended questions were also included to elicit further information about responses to these questions and about a range of other topics.  Staff have worked through submissions to determine any changes to be recommended for the final revised Auckland Film Protocol.  Attachment A identifies key themes and submission points along with proposed staff responses.  

A summary of the most common submission themes and the proposed staff responses are shown in table 5.

Table 5: Summary of key submission themes and proposed staff responses.

Key themes

Summary of proposed responses

Use of drones for filming

Include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

Impact on natural environment

Include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Kauri dieback

Amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

Impact on native species

Include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Impact on access to public open space

Include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

Compliance and enforcement

Include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

Health and safety

Amend to enable production companies to arrange alternative timeframes for the submission of a site-specific health and safety plan by agreement with Screen Auckland.

Notification

Screen Auckland to consider operational approaches to achieving wider public notification.

Impact on business

No change to the Auckland Film Protocol.  The protocol is intended to provide a framework that enables decisions to be made on a case‑by‑case basis.

Equity

No change to the Auckland Film Protocol.  Fees for commercial use of public open space are set under the Auckland Council Trading and Events in Public Places Bylaw 2015 and amended through the long-term plan and annual plan.

25.     This report seeks formal feedback from the board at its August 2019 business meeting on the recommended changes to the revised draft Auckland Film Protocol in response to consultation feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.  This included engagement with Auckland Transport, Panuku Development Auckland, and with Auckland Council community facilities, region‑wide planning, social policy and bylaws, visitor experience and heritage

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Role of local boards in film permitting

27.     Landowner approval is required to film on any public open space in the Auckland region.  Local boards are responsible for landowner approvals for local parks and reserves.  Engagement with local boards that experience a high volume of applications for film permits was undertaken in September and October 2018 to inform the review of the Auckland Film Protocol.  A summary of the key engagement themes is included in Attachment C and was reported to the Environment and Community Committee in July 2019.


 

 

28.     A key theme from local board engagement was that the film permit timeframes mean that landowner approval timeframes are very tight, particularly when considering complex or contentious applications.  It was also noted that the current timeframes do not allow sufficient time to consider applications at full board meetings or to consult key stakeholders.  Given this, the following options on film permit timeframes were presented to the Environment and Community Committee at a workshop in May 2019 and at the June 2019 meeting.

Option one: Status Quo

Option two: amend the permit timeframes

·        Option 2(a) the permit time frame is amended to be “up to five working days”.

·        Option 2(b) the permit time frame is increased to 5‑7 working days.

29.     Following direction from the Environment and Community Committee, that increasing timeframes could act as a disincentive making Auckland internationally uncompetitive, the status quo option was retained in the draft Auckland Film Protocol.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Auckland Tourism, Events and Economic Development (ATEED) has an ongoing relationship with several mana whenua and mataawaka groups, across its whole portfolio of activity.  To inform the review of the Protocol the 19 iwi authorities were invited, in writing, to inform the review.  In relation to film permit applications Māori views and input may be obtained in several ways where there is a potential impact on particular land or sites. This is usually coordinated either by the film facilitator, or through the relevant parks manager.

31.     Specific processes are in place for the tūpuna maunga, with all commercial filming on the maunga requiring the approval of the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority).  Screen Auckland facilitates all requests for approval to film on the tūpuna maunga.  Approval to film will be subject to conditions and restrictions set by the Tūpuna Maunga Authority.  Meetings were held with staff of the Tūpuna Maunga Authority to inform the review and ensure that proposed amendments are consistent with the policy of the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

32.     The proposed amendments to the Protocol do not impact on existing levels of service and will not impact on operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no significant risks arising from the local board giving feedback on the proposed changes to the revised draft Auckland Film Protocol at this time.

34.     If adoption of the revised Auckland Film Protocol is delayed this would impact on council’s ability to implement the proposed changes.

Ngā koringa ā-muri

Next steps

35.     Public feedback and proposed amendments to the Auckland Film Protocol will be presented to the Environment and Community Committee for approval.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Key submission themes and responses

117

b

Draft 2019 Auckland Film Protocol (Under Separate Cover)

 

c

Summary of pre-consultation engagement

127

     

Ngā kaihaina

Signatories

Author

Marie Jenkins, Screen Facilitation Manager, ATEED

Authorisers

Victoria Villaraza - Acting General Manager, Local Board Services

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

Aotea/Great Barrier Local Board's formal feedback on various central government policy

File No.: CP2019/13934

 

  

Te take mō te pūrongo

Purpose of the report

1.       To retrospectively adopt its formal feedback to the following Auckland Council’s submissions:

a)   Central Governments Clean Car Standard and Clean Car Discount proposals

b)   Pathways to Preparedness: A Planning Framework for Recovery

c)   Climate Change Response (Zero Carbon) Amendment Bill

d)   Walking Access Act 2008 Review

Whakarāpopototanga matua

Executive summary

2.       The Aotea/Great Barrier Local Board has provided its formal feedback on the following Auckland Council submissions:

Central Governments Clean Car Standard and Clean Car Discount proposals

3.       The Government has produced a discussion document designed to seek feedback on proposals to reduce emissions in the light vehicle fleet (cars, SUVs, utes, vans, light trucks). The Government is focused first on light vehicles as they account for almost two-thirds of transport emissions. Light vehicles have an average life of 19 years which means that the vehicles imported into New Zealand over the next five years will lock in emissions out to 2043.

4.       The Government seeks meaningful change to reduce vehicle emissions by introducing a Clean Car Standard and Clean Car Discount, which would apply to all new and used light vehicles first registered in New Zealand after 2021.

5.       Auckland Council prepared a draft feedback and was circulated to all local boards for comment on Friday 26 July 2019. The draft suggested the following likely themes:

·   How the proposals align with the Auckland Climate Action Framework targets (likely to not assist enough in meeting our ACAF targets)

·   How the proposals align with previous submissions related to these matters

·   General support for encouraging EV’s

·   Exploring the possibility of the scheme being extended to buses and bikes

6.       The Aotea/Great Barrier Local Board submitted its feedback (Attachment A) on Thursday 8 August 2019. Feedback from all local boards were captured as part of Auckland Council’s draft submission which closed on Thursday 8 August.

7.       Auckland Council’s draft submission which will be reported to the 13 August Environment & Community Committee.

Pathways to Preparedness: A Planning Framework for Recovery

8.       Auckland Council sought local board feedback on the draft Pathways to Preparedness: A Planning Framework for Recovery at its business meeting on Tuesday 16 July 2019.

 

9.       The draft Pathways to Preparedness: A Planning Framework for Recovery has been developed to ensure Auckland is better prepared to recover from a disaster. The planning framework set out in the document:

·   Identifies community values and priorities

·   Sets a vision for recovery

·   Focuses on the consequences to be addressed in recovery

·   Focuses on building capacity and capability and addressing barriers

·   Identifies actions to build momentum.

10.     Aotea/Great Barrier Local Board submitted its feedback (Attachment B) on Wednesday 31 July 2019.

11.     Local board feedback was collated and considered for reporting to the Civil Defence Emergency Management Committee and incorporated into the final iteration of the Pathways document. The Civil Defence Emergency Management Group Committee will receive the final iteration of Pathways to Preparedness: A Planning Framework for Recovery for approval in August 2019.

Climate Change Response (Zero Carbon) Amendment Bill

12.     Auckland Council prepared a draft submission to the Ministry of Environment’s Climate Change Response (Zero Carbon) Amendment Bill and was circulated to all local boards for comment on Friday 14 June 2019.

13.     The Climate Change Response (Zero Carbon) Amendment Bill is made up of four main elements:

·   the establishment of a Climate Change Commission

·   updated emissions reduction targets

·   specific emissions budgets, and

·   the inclusion of a national adaptation plan.

14.     Aotea/Great Barrier Local Board submitted its feedback (Attachment C) on Wednesday 10 July 2019. Feedback from all local boards were captured as part of Auckland Council’s submission which closed on Tuesday 16 July.

Walking Access Act 2008 Review

15.     The Ministry of Primary Industries is reviewing the Walking Access Act 2008 (the Act). This legislation governs the work of the New Zealand Walking Access Commission - Ara Hīkoi Aotearoa. As part of this review, public feedback is sought on the current Act and the Walking Access Commission.

16.     Auckland Council prepared a draft feedback and was circulated to all local boards for comment on Tuesday 25 June 2019. The draft suggested the following likely themes:

·   Support for increasing of public access to the outdoors for recreational purposes and the role of the Walking Access Commission in overseeing this

·   Support for the role that public access plays in environmental and economic initiatives

·   Ensuring the Walking Access Act provides mechanisms that enable local community groups (particularly in urban fringe, rural and Gulf Islands areas) to promote and develop more public walking, cycling and equestrian access

·   Support for the Walking Access easements, and extending this opportunity over unformed legal roads

·   Extend funding opportunities available to community-based trail groups – for example through the New Zealand Cycle Trail.

17.     The Aotea/Great Barrier Local Board submitted its feedback (Attachment D) on Monday 1 July. Feedback from all local boards were captured as part of Auckland Council’s submission which closed on Tuesday 2 July

18.     If the report on the findings of the review contains any recommendations for changing the Walking Access Act 2008, there will be a subsequent formal consultation after September 2019.

 

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      retrospectively adopt the formal feedback submitted on the following:

i)        Central Governments Clean Car Standard and Clean Car Discount proposals

ii)       Pathways to Preparedness: A Planning Framework for Recovery

iii)      Climate Change Response (Zero Carbon) Amendment Bill

iv)      Walking Access Act 2008 Review

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea/Great Barrier Local Board feedback on Central Governments Clean Car Standard and Clean Car Discount proposals

135

b

Aotea/Great Barrier Local Board feedback on Pathways to Preparedness: A Planning Framework for Recovery

137

c

Aotea/Great Barrier Local Board feedback on Climate Change Response (Zero Carbon) Amendment Bill

139

d

Aotea/Great Barrier Local Board feedback on Walking Access Act 2008 Review

141

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

File No.: CP2019/14050

 

  

Te take mō te pūrongo

Purpose of the report

1.       To retrospectively adopt the Aotea/Great Barrier Local Board’s formal feedback on the Productivity Commission’s (the commission) inquiry into local government funding and financing.

Whakarāpopototanga matua

Executive summary

2.       On 4 July 2019, the Productivity Commission released its draft report relating to its local government funding and financing inquiry.

3.       The inquiry’s key aim is establishing whether the existing funding and financing arrangements are suitable for enabling local authorities to meet current and future cost pressures.

4.       The commission’s draft report:

·        raises eight questions

·        highlights 67 findings

·        makes 30 recommendations.

5.       Local boards are advised that their views and feedback for staff to consider when drafting the submission, need to be received by Monday, 29 July 2019.

6.       Auckland Council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019. Submissions on the inquiry close on 29 August 2019.

 

Ngā tūtohunga

Recommendation

That the Aotea/Great Barrier Local Board:

a)      retrospectively adopt its formal feedback on the Productivity Commission inquiry into local government funding and financing submitted on Monday 29 July as Attachment D of the report.

 

 

Horopaki

Context

7.       Central Government asked the Commission to conduct an inquiry into local government funding and financing in July 2018. The inquiry’s terms of reference require the commission to examine the adequacy and efficiency of the current local government funding and financing framework and, where shortcomings in the current system are identified, examine options and approaches for improving the system.

8.       The inquiry’s terms of reference do not call for an assessment of, or changes to the current scope and responsibilities of local government.

9.       The Commission’s issues paper was released on 6 November 2018. The council made a submission on the issues paper which was approved by the Finance and Performance Committee. The council’s submission to the issues paper can be found as Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The draft report is available on the commission’s website

11.     The commission’s ‘At a glance’ document can be found as Attachment B and its ‘A3 overview’ is at Attachment C.

12.     The draft report states that:

·        the current funding and financing framework is broadly sound but that councils need new tools to help them deal with some specific cost pressures

·        if councils struggle to deal with rising costs, or are not incentivised to improve their performance, communities are unlikely to reach their potential

·        the funding and financing framework for local government must incentivise good performance and enable local authorities to deliver quality amenities and services that reflect the preferences and aspirations of their communities.

13.     The commission has found that the existing funding model is insufficient to address cost pressures in the following four areas and that new tools are required:

·        supplying enough infrastructure to support rapid urban growth

·        adapting to the impacts of climate change

·        coping with the growth of tourism

·        the accumulation of responsibilities placed on local government by central government.

14.     The commission also considers the three-waters sector an important area for investigation.

15.     The inquiry’s terms of reference have also been amended to require the commission to consider whether a tax on vacant land would be a useful mechanism to improve the supply of available housing. The addition is a result of the Tax Working Group’s final report to the government.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The council group’s impact and views will be developed and presented for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are advised that their views and feedback for staff to consider when drafting the submission, need to be received by Monday, 29 July 2019.

18.     Any formal feedback received after 29 July and before 19 August 2019 will be provided to the Finance and Performance Committee to seek their endorsement to incorporate in the council’s submission. 

Tauākī whakaaweawe Māori

Māori impact statement

19.     Staff will also seek input from the Independent Māori Statutory Board.

Ngā ritenga ā-pūtea

Financial implications

20.     There are no financial implications in deciding to make a submission. However, there may be positive or negative financial implications if the government decides to implement any of the recommendations made by the Productivity Commission. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     If the local board does not contribute to the submission, then there is a risk that the Auckland Council family’s position on this inquiry will not reflect issues that are important to the local community.  

Ngā koringa ā-muri

Next steps

22.     The council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

23.     A workshop to discuss the draft council submission with the Finance and Performance Committee has been scheduled for 15 August 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Council submission on the issues paper - approved by the Finance and Performance Committee on 6 November 2018

147

b

'At a glance' - Local government funding and financing

177

c

'At a glance' - A3 briefing

181

d

Aotea/Great Barrier Local Board feedback on the Productivity Commission inquiry into local government funding and financing

183

     

Ngā kaihaina

Signatories

Author

Andrew Duncan, Manager Financial Policy

Authorisers

Ross Tucker, General Manager Financial Strategy and Planning

Louise Mason, General Manager Local Board Services

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

Auckland Transport August 2019 update to the Aotea/Great Barrier Local Board

File No.: CP2019/13929

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Aotea/Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and to seek direction on projects which might be funded by the local board’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2.       This report covers:

a)      general summary of operational projects and activities of interest to the board

b)      update on the board’s Transport Capital Fund and Community Safety Fund

c)      other Auckland Transport news of interest to the board.

 

Te tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport August 2019 update report.

b)      approve the allocation of $252,758 from their Community Safety Fund and $35,242 from their Local Board Transport Capital Fund to complete the remaining section of the Hector Sanderson walkway from My Fat Puku to the Cross Roads.

 

 

Horopaki

Context

3.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan.

4.       This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5.       This report updates the Aotea Great Barrier Local Board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.

6.       The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

7.       The Community Safety Fund is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Report on Auckland Transport projects and activities:

8.       Please see below for information on Auckland Transport’s activities:

Activity

Update

Progress

Airfields

Claris – Helipad lighting replacement. New LED navigation lights ordered ex Australia. NOTAM in place to advise emergency services. Auckland Rescue and Northland Rescue advised directly.

Claris – strobe approach lights faulty (seaward end of main runway). New lights and light stands to be ordered August.

Claris – Two CCTV cameras and Network Video Recorder (NVR) recording system replaced. (System is used for CAA request only).

Underway

 

 

 

Investigation underway

 

Complete

Wharves

Nothing to report this month.

 

Cowshed Bridge

Auckland Transport’s Structures Asset Management Team met with AT consultants to initiate investigations into long term options for replacement.

A Bailey Bridge was installed primarily to provide for crushing plant to be moved in October. The bailey bridge has been retained to allow safe access underneath the original bridge.

Drilling investigations to commence in August to establish form of replacement.

Hydrological study to follow to determine bridge dimensions.

Investigation work is underway

Karaka Bay Road

Renewals and Maintenance Team reviewing designs to confirm if existing designs are suitable to progress project.

Investigation

Slips on Puriri Bay Road

Discussions regarding consents have been held with Auckland Council.  Proposed options currently been put forward for community and Iwi consultation.  The results of liaison will then be incorporated into the consent application.

Draft retrospective resource consent prepared with comments requested.

Consents workstream progressing

Slips on Aotea Road

Consenting requirements prepared and documentation commencing. A programme of geotechnical investigations is currently being programmed for the larger slips.

Consents workstream progressing

Subsidence on Shoal Bay Road at Pah Beach

Holding remedial works are being priced by contractor. AT officers are following up with the contractor for this quote.

Procurement

 

Local Board Transport Capital Fund

9.       As of the new electoral term Aotea Great Barrier Local Board had $328,104 in their Local Board Transport Capital Fund (LBTCF).

10.     Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the board has increased by $189,732 and is now $517,836.

11.     From this the board has committed:

·     $68,000 for a dust seal on Sandhills Road.

·     $20,000 for remediation of fish passages in the culverts on the island.

·     $350,196 for road sealing on Kaiaraara Road

This leaves $79,640 unallocated.

12.     Auckland Transport has completed investigations into rough orders of costs for the following projects:

·     To provide a walkway on Whangaparapara Road from the Cross Road to the Hot Pool access, for a cost of $63,000

·     To complete the remaining sections of the Hector Sanderson from Claris Café to the Cross Roads for $287,624

·     Sealing of Puriri Bay Road for $409,450

·     Sealing of Whangaparapara Road for $852,425

13.     The board asked if Auckland Transport would be able to contribute to any of the costs for these sealing projects and unfortunately at this point there is not the funding available to do so.

14.     Auckland Transport has also been requested to investigate a rough order of cost for:

·     Traffic calmers at Claris settlement

Community Safety Fund

15.     Aotea/Great Barrier Local Board’s allocation is $252,758.

16.     Auckland Transport has investigated the first priority on the board’s list for consideration for the Community Safety Fund: “Complete the remaining section of the Hector Sanderson walkway from My Fat Puku to the Cross Roads.”

17.     The rough order of cost for this section is $288,000.

18.     Given this costing exceeds the value of the local board’s Community Safety Fund to proceed with this the board will also need to allocate $35,242 from their Local Board Transport Capital fund. This will leave $44,398 uncommitted in the LBTCF.

Fish Passage remediation on Aotea Great Barrier

19.     Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritized short list of the top three priority sites for fish passage remediation has been developed.

20.     A more comprehensive report is being developed and is fairly well progressed.

21.     The advice as a result of this visit, is it will be necessary to replace key locations, identified according to the above, with oversize box culverts.

22.     The local board could contribute funding to this and Auckland Transport will also consider ways that this could be funded under the existing programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the council group. Any engagement with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

25.     Auckland Transport attended a workshop on the 10 July 2019 with the local board.

Traffic Control Committee resolutions

26.     There were no Traffic Control Committee resolutions pertaining to this local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

28.     This report has a resolution for the allocation of funds from the Community Safety Fund and Local Board Transport Capital Funds.

29.     The board has only two remaining meetings, including August, where they can approve the allocation of funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

31.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Team Leader, Elected Member Relationship Management Team Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

ATEED six-monthly report to the Great Barrier Local Board

File No.: CP2019/14997

 

  

Te take mō te pūrongo

Purpose of the report

1.       This report provides the Aotea / Great Barrier Local Board with highlights of Auckland Tourism, Events & Economic Development (ATEED) activities in the Aotea / Great Barrier Local Board area as well as ATEED’s regional activities for the six months 1 January to 30 June 2019.

2.       This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 4 report to the Auckland Council CCO Finance and Performance Committee (available 17 September). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact.

Whakarāpopototanga matua

Executive summary

3.       This report provides the Aotea / Great Barrier Local Board with relevant information on the following ATEED activities:

·     Locally driven initiatives: Great Barrier visitor strategy implementation and the Dark Sky sanctuary leverage

·     Regional activities: Filming activity, Young Enterprise Scheme, youth employment pathways, youth connections, offshore talent attraction, delivered, funded and facilitated events

·     Local and regional destination management and marketing

4.       Further detail on these activities is listed under Analysis and advice.

 

Te tūtohunga

Recommendation

That the Great Barrier Local Board:

a)      receive ATEED’s update to the Aotea / Great Barrier Local Board – August 2019.

 

 

Horopaki

Context

5.       ATEED has two areas of focus:

Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

6.       These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7.       ATEED works with local boards, Council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8.       In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services[1] such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9.       ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10.     Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed

Tātaritanga me ngā tohutohu

Analysis and advice

11.     As at 30 June[2], 3303 businesses had been through an ATEED intervention or programme. Of these, 33 businesses were in the Aotea / Great Barrier Local Board area – 28 businesses went through Destination-related programmes and five businesses went through Economic Development-related programmes.

Economic Development

Locally Driven Initiatives:

12.     Great Barrier visitor strategy implementation: A funding agreement with Destination Great Barrier Island (DGBI) was prepared to use the $25,000 to extend the contract period of the new Tourism Co-ordinator role and producing at least one ‘local stories’ promotional video in 2019. The grant payment to DGBI was processed in May 2019. During the period, the co-ordinator made website improvements, a visitors' pledge, a promotional video to help visitors understand and better engage in island life and has also provided support for hospitality providers.

13.     Dark Sky sanctuary leverage: During the period, the Dark Sky Advisory Group (DAG) continued to manage the day-to-day issues arising from the Sanctuary status, dealt with long-term regulatory and strategic planning questions, outreach programme development, local signage and general matters. The month-long Lights out Aotea / Great Barrier Island festival supported by ATEED, DAG and the Aotea / Great Barrier Local Board was successfully delivered during Q4.

Supporting Local Business Growth

14.     This area is serviced by the Business and Enterprise team. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

 

15.     Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

·     Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

·     Callaghan Innovation subsidised innovation programmes (https://www.callaghaninnovation.govt.nz/innovation-skills)

·     RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

·     NZTE services such as Export Essentials https://workshop.exportessentials.nz/register/)

·     Referrals to NZ Business Mentors via The Chamber of Commerce.

Filming activity in the Auckland area

16.     ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

17.     Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. There were no permits issued in the Aotea / Great Barrier Local Board area during the period. On average, 37 crew work on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

18.     Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

Young Enterprise Scheme (YES)

19.     The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. During the period, there were 58 schools participating in the Auckland YES programme, representing 1376 students completing the programme. There are currently no schools from the Aotea / Great Barrier Local Board area participating in the YES programme.

Youth employment pathways

20.     The Go with Tourism campaign was successfully launched on 5 April, attracting 170 employers and more than 700 youth by year-end. The campaign is designed to shift perceptions many young people have about careers in tourism and address the skills gap in the industry.  


 

 

 

21.     ATEED delivered the Future Ready Summit on 26 June at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon.  The research insights aim to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

Local Jobs and Skills Hubs

22.     ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June, 377 people had been placed into employment via the ATEED-facilitated CBD hub, 1,914 training outcomes were delivered, and 11 apprenticeships were facilitated. About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.

Offshore talent attraction

23.     The Auckland. We’re Hiring campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Local destination management and marketing activity

24.     The Tourism team worked with Great Barrier to ensure the island was part of a working group to inform key sustainability issues.

25.     ATEED presented at a digital workshop on Great Barrier to build capability with local tourism operators on the tourism industry and digital tools that are available. A follow-up visit will be made during the next period.

26.     Travel Writer, Kylie Hall was commissioned to run a piece on Great Barrier Island on '48 hours on Great Barrier Island', which included stargazing, long hiking track, Aotea track and new adventures on the island for individual Australian audiences.

27.     ATEED arranged tours for the Managing Director and General Manager of Grand Pacific Tours. These tours are essential in building the profile of the island. 

28.     Stars of Aotea is a new start-up tourism business, working to develop a cultural stargazing experience led by their local marae, Motairehe Marae. ATEED provided a business capability grant to provide six months of tourism business mentoring with a consultant from TBA and to build relevant Māori astronomy knowledge with rangatahi and potential guides. Stars of Aotea is set to launch in June 2020.


 

 

Regional destination management and marketing activity

29.     The Elemental AKL winter festival website went live on 29 April. The festival ran from 1-31 July and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture, including local event ‘Lights Out On Great Barrier Island’. Elemental Feast went live on 4 June, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements. 

30.     The Short Break campaign, aimed at leisure travellers on Australia’s eastern seaboard, ran during Q3 and Q4. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland featuring different parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1m followers. Lifestyle.com.au has a reach of 1.2m unique viewers and will produce two dedicated online features.

Delivered, funded and facilitated events

31.     During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

32.     Given the need to prioritise police resourcing following the events in Christchurch on 15 March, the 2019 Pasifika festival, which was due to run on 23 and 24 March, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that Police must prioritise resourcing to ensure the safety of communities across the city.

33.     During the period, residents of the Aotea / Great Barrier Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

34.     A full schedule of major events is available on ATEED’s website, aucklandnz.com

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35.     ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

38.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

40.     ATEED will provide the next six-monthly report to the Local Board in February 2020 and will cover the period 1 July to 31 December 2019.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

Aotea/Great Barrier Governance Forward Work Calendar

File No.: CP2019/13930

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea/Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Aotea/Great Barrier Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Te tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      note the governance forward work calendar as at August 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - August 2019

201

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

PDF Creator


 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

Aotea/Great Barrier Local Board Workshop Proceedings

File No.: CP2019/13931

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the Aotea/Great Barrier Local Board proceedings taken at the workshop held on Tuesday 2 July, Wednesday 10 July and Tuesday 30 July 2019.

Whakarāpopototanga matua

Executive summary

2.       Under the current Standing Orders of the Aotea/Great Barrier Local Board 12.1, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  No resolutions are passed, or decisions reached but are solely for the provision of information and discussion. This report attaches the workshop record for the period stated above.

 

Te tūtohunga

Recommendation

That the Aotea/Great Barrier Local Board:

a)      note the record of proceedings for the workshop held on Tuesday 2 July, Wednesday 10 July and Tuesday 30 July 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea/Great Barrier Local Board Workshop Record - 2 July 2019

207

b

Aotea/Great Barrier Local Board Workshop Record - 10 July 2019

209

c

Aotea/Great Barrier Local Board Workshop Record - 30 July 2019

211

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener - Relationship Manager - Aotea / Great Barrier and Waiheke

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

PDF Creator


Aotea / Great Barrier Local Board

20 August 2019

 

 

PDF Creator


 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

PDF Creator


 

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Aotea / Great Barrier Local Board

20 August 2019

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Aotea / Great Barrier Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

13        Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2018/2019 - Attachment b - Aotea/Great Barrier Local Board Quarterly Performance Report June 2019 - Financial Appendix performance financial summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

14        Local Board Annual Report 2018/2019 - Attachment a - Draft 2018/2019 Aotea/Great Barrier Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 



[1] This activity is subject to local boards prioritising local economic development, and subsequently allocating funding to local economic development through their local board agreements.

[2] FY 2018/19 result for ATEED’s SOI KPI2