Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 20 August 2019 at 1.00pm.

 

present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Shirley Johnson

 

 

 

 

 

ABSENT

 

Member

Jeff Cleave

 

 

 

IN ATTENDANCE

 

 

Kathy Cumming

Barrier Bulletin

 


Aotea / Great Barrier Local Board

20 August 2019

 

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone present.

 

 

 

2          Apologies

 

Resolution number GBI/2019/82

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)           accept the apology from Member J Cleave for absence.

 

CARRIED

 

 

 

3          Declaration of Interest

 

Deputy Chair L Coles declared an interest in respect of Aotea Education Trust at item 12 – End-of-year accountability reports of Great Barrier Island community groups report.

Member S Johnson declared an interest in respect of Aotea Education Trust at item 12 – End-of-year accountability reports of Great Barrier Island community groups report.

 

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2019/83

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Aotea / Great Barrier Local Board:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 16 July 2019, as true and correct.

 

CARRIED

 

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

 


 

6          Acknowledgements

 

6.1

Eloise Blackwell – New Zealand Black Ferns

 

The Aotea / Great Barrier Local Board acknowledged Eloise Blackwell of the New Zealand Black Ferns.

 

Resolution number GBI/2019/84

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         acknowledge and congratulate Eloise Blackwell, a member of our community for her long-standing commitment and involvement with the New Zealand Black Ferns.

CARRIED

 

 

6.2

Mitchell Brown – 2023 Special Olympics

 

The Aotea / Great Barrier Local Board acknowledged Mitchell Brown for being accepted into the 2023 Special Olympics golf training.

 

Resolution number GBI/2019/85

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Aotea / Great Barrier Local Board:

a)             congratulate local lad Mitchell Brown for being accepted into the New Zealand golf training team towards the 2023 Special Olympics to be held in Berlin, Germany.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Richard Somerville-Ryan - Aotea/Great Barrier International Dark Sky Sanctuary Advisory Group (DAG)

 

Resolution number GBI/2019/86

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)        note the Public Forum presentation.

b)        thank Richard Somerville-Ryan, chairperson of DAG for his presentation and attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Environmental agency and community group reports

 

Resolution number GBI/2019/87

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea/ Great Barrier Local Board:

a)      note the following reports:

i)       Great Barrier Island Biosecurity Report June – July 2019

ii)      Department of Conservation operations report – August 2019

iii)     Great Barrier Island Environmental Trust report – August 2019

CARRIED

 

 

12

End-of-year accountability reports of Great Barrier Island community groups

 

Kathy Cumming – Strategic Advisor was in attendance to speak to this report.

Rendt Gorter, Lisa Eves and Kelly Cleave from Aotea Family Support Group were in attendance to speak to their accountability report.

Leonie Howie and Gael Johnson from Great Barrier Community Health Trust were in attendance to speak to their accountability report.

Gendie Somerville-Ryan from Destination Great Barrier Island was in attendance to speak to their accountability report.

 

 

 

Note:   changes to original recommendation clause a) were made and new clause b) and clause c) were added with the agreement of the meeting.

 

The recommendation was taken in parts.

 

Resolution number GBI/2019/88

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Aotea / Great Barrier Local Board:

a)      receive the end-of-year accountability reports (Attachment A to the agenda report) from:

i)       Aotea Family Support Group

ii)      Great Barrier Community Health Trust

iii)     Destination Great Barrier Island

iv)     Great Barrier Island Community Heritage and Arts Village Trust.

b)      acknowledge and thank Gael Johnson, community worker for her commitment and 15 years of service to the Aotea / Great Barrier Island community.

c)      thank Rendt Gorter, Lisa Eves, Kelly Cleave, Leonie Howie, Gael Johnson and Gendie Somerville-Ryan for their attendance and presentations.

 

CARRIED

 

 

 

Deputy Chair L Coles declared an interest in this item and took no part in the discussion or voting on matters related to Aotea Education Trust.

Member S Johnson declared an interest in this item and took no part in the discussion or voting on matters related to Aotea Education Trust.

 

Note:   changes to original recommendation clause b) by rewording and renumbering to new clause d), and new clause e) were added with the agreement of the meeting.

 

Resolution number GBI/2019/90

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

d)          agree to receive the end-of-year accountability report for Aotea Education Trust and letter of request for the use of unspent funds totalling $5268.32 from its 2018-19 work programme (Attachment B to the agenda report) be deferred until the next meeting of the Aotea / Great Barrier Local Board scheduled to be held Tuesday 17 September 2019 at 1.00pm.

e)           request Aotea Education Trust provide a copy of relevant minutes of the Trust meeting requesting the re-allocation of the Trust unspent funds.

 

CARRIED

 

 

13

Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2018/2019

 

Resolution number GBI/2019/91

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019.

CARRIED

 

 

14

Local Board Annual Report 2018/2019

 

Jestine Joseph – Financial Advisor was in attendance to support this item.

 

Resolution number GBI/2019/92

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      adopt the 2018/2019 Aotea /Great Barrier Local Board Annual Report as set out in Attachment A.

b)      note that any proposed minor edit changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Aotea / Great Barrier Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

d)      thank Jestine Joseph for all his work on the Local Board Annual Report 2018/2019.

 

CARRIED

 

 

15

Auckland Film Protocol consultation feedback and recommended changes

 

Note:   changes to the original recommendation were made with the agreement of the meeting.

 

Resolution number GBI/2019/93

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol

b)      delegate the chairperson in consultation with the board to provide feedback on the recommended changes to the draft Auckland Film Protocol by 30 August 2019

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

 

CARRIED

 

 

16

Aotea/Great Barrier Local Board's formal feedback on various central government policy

 

Resolution number GBI/2019/94

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Aotea / Great Barrier Local Board:

a)      retrospectively adopt the formal feedback submitted on the following:

i)       Central Governments Clean Car Standard and Clean Car Discount proposals

ii)      Pathways to Preparedness: A Planning Framework for Recovery

iii)     Climate Change Response (Zero Carbon) Amendment Bill

iv)     Walking Access Act 2008 Review

 

CARRIED

 


 

 

17

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

 

Resolution number GBI/2019/95

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      retrospectively adopt its formal feedback on the Productivity Commission inquiry into local government funding and financing submitted on Monday 29 July as Attachment D of the report.

CARRIED

 

 

18

Auckland Transport August 2019 update to the Aotea/Great Barrier Local Board

 

Note:   changes to the original recommendation clause b) and adding new clause c) and clause d) were made with the agreement of the meeting.

 

Resolution number GBI/2019/96

MOVED by Member S Johnson, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport August 2019 update report.

b)      approve the allocation of $252,758 from their Community Safety Fund and $35,242 from their Local Board Transport Capital Fund to complete the remaining section of the Hector Sanderson walkway from My Fat Puku Café to the Cross Roads, noting that the work must align with the proposed traffic calming project in the same location.

c)      request Auckland Transport to note the issue of the long storage of vehicles is worsening at Claris Airfield carpark.

d)      request Auckland Transport to investigate if better on-island options are available to allow enforcement and create availability for airport users in consultation with the local board.

 

CARRIED

 

 

19

ATEED six-monthly report to the Great Barrier Local Board

 

Resolution number GBI/2019/97

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)       receive ATEED’s update to the Aotea / Great Barrier Local Board – August 2019.

 

CARRIED

 


 

 

20

Aotea/Great Barrier Governance Forward Work Calendar

 

Resolution number GBI/2019/98

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Aotea / Great Barrier Local Board:

a)       note the governance forward work calendar as at August 2019.

 

CARRIED

 

 

21

Aotea/Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2019/99

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea/Great Barrier Local Board:

a)       note the record of proceedings for the workshop held on Tuesday 2 July, Wednesday 10 July and Tuesday 30 July 2019.

 

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

23        Procedural motion to exclude the public

Note:   The matters listed under public excluded had been dealt with in the open part of the meeting and therefore Item 23 – Procedural motion to exclude the public, was no longer required.

 

 

 

 

1.57 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................