I hereby give notice that an ordinary meeting of the Heritage Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

27 August 2019

5.30pm

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Ngā Hui a te Rōpū Kaitohutohu Taonga Tuku Iho /

Heritage Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Cr Mike Lee

 

Deputy Chairperson

Sally Hughes

 

Members

Elizabeth  Aitken-Rose

 

 

Graeme Burgess

 

 

John Burns

 

 

Leyton Chan

 

 

Helen Geary

 

 

Rau Hoskins

 

 

Allan Matson

 

 

Claudia Page

 

 

Bill Rayner

 

 

Sherry Reynolds

 

 

David Veart

 

 

Lorraine Wilson

 

 

(Quorum 8 members)

 

 

 

Sonya Inger

Governance Advisor

20 August 2019

Contact Telephone: (09) 977 6050

Email: sonya.inger@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

 


Heritage Advisory Panel

27 August 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Sector panels - review and end of term reporting                                                     7

6          Watercare Heritage Survey                                                                                           9

7          Evaluation Methodology                                                                                             11

8          Heritage Manager's Update                                                                                        79

9          Summary of Heritage Advisory Panel correspondence and information - 27 August 2019                                                                                                                               83

10        Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Heritage Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 25 June 2019, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Heritage Advisory Panel

27 August 2019

 

 

Sector panels - review and end of term reporting

File No.: CP2019/14830

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on draft content for the end of term reporting and feedback received so far from panel members to inform future operations of the panel.

Ngā tūtohunga

Recommendation/s

That the Heritage Advisory Panel:

a)      receive the initial findings of the survey

b)      provide additional feedback to confirm the panel’s overall recommendations.

Horopaki

Context

2.       The council’s sector and demographic advisory panels are a mayoral appointment and their term therefore ends one month before the council elections. The purpose of the Heritage Advisory Panel has been to provide advice to the governing body and council staff within the remit of built and cultural heritage issues addressed in the Auckland Plan on the following areas:

·   council policies, plans and strategies

·   regional and strategic matters

·   any matter of particular interest or concern to heritage communities.

3.      A survey has been distributed to panel members by email to capture views on the key achievements of the Heritage Advisory Panel over the 2016-2019 term as well as feedback on what improvements could be made to the way the panel operates. This feedback will be used to develop an end of term report to the current council and recommendations to the incoming mayor to inform future arrangements.

4.       Initial feedback from the survey will be shared at the meeting.

Ngā koringa ā-muri

Next steps

5.       A report will be presented to the governing body that incorporates panel members’ views on key achievements of the panel during the 2016-2019 term.

6.       Recommendations for changes to the Heritage Advisory Panel will be developed in response to survey feedback and will be presented to the incoming mayor later this year.

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Carol Hayward - Principal Advisor Panels

Authoriser

Noel Reardon - Manager Heritage

 


Heritage Advisory Panel

27 August 2019

 

 

Watercare Heritage Survey

File No.: CP2019/10647

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the panel on progress with the Watercare Heritage Study findings.

Whakarāpopototanga matua

Executive summary

2.       In conjunction with Watercare staff, a survey has been undertaken of potential heritage assets.

3.      Staff will present the findings of the survey.

Ngā tūtohunga

Recommendation

That the Heritage Advisory Panel:

a)      receive the presentation.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Noel Reardon - Manager Heritage

Authoriser

John Duguid - General Manager - Plans and Places

 


Heritage Advisory Panel

27 August 2019

 

 

Evaluation Methodology

File No.: CP2019/15112

 

  

Te take mō te pūrongo

Purpose of the report

1.       To report back on the completion of updates to the methodology and guidance document for evaluating historic heritage and historic heritage evaluation template.

Whakarāpopototanga matua

Executive summary

2.       The evaluation methodology and template were originally developed as supporting documentation for the historic heritage scheduling framework in the Proposed Auckland Unitary Plan in 2012-2013.

3.       The panel were advised in November 2017 of a review commencing to the existing methodology and evaluation documents. Two members of the panel were nominated to sit on the project reference group (Allan Matson and John Burns).

4.       Refinements have now been made throughout the methodology guidance document, in particular the new or expanded content on:

·    the evaluation process

·    physical description

·    undertaking a comparative analysis

·    integrity and rarity

·    guidance sections for a number of criterion indicators

·    preparing a statement of significance

·    identifying geographic thresholds

·    defining extent of place and

·    trees, gardens plantings and other features of the setting.

5.       Moving forward, appendices will be developed over time to include supporting content such as, examples of places meeting specific criteria and examples of well-crafted statements of significance.

6.      Cara Francesco from the Heritage Unit will be present at the meeting to discuss the item.

Ngā tūtohunga

Recommendation

That the Heritage Advisory Panel:

a)      receive the updated methodology and evaluation template documentation.

 


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Methodology Review

13

b

Evaluation Template

57

     

Ngā kaihaina

Signatories

Author

Noel Reardon - Manager Heritage

Authoriser

John Duguid - General Manager - Plans and Places

 


Heritage Advisory Panel

27 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Heritage Advisory Panel

27 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Heritage Advisory Panel

27 August 2019

 

 

Heritage Manager's Update

File No.: CP2019/14957

 

  

Te take mō te pūrongo

Purpose of the report

1.       To update Heritage Advisory Panel members on heritage items of interest.

Whakarāpopototanga matua

Executive summary

2.       At the Planning Committee of 6 August 2019, the following items related to heritage were approved:

·      Publicly notify a proposed plan change to add six historic heritage places including one historic heritage area (Remuera shops)

·      Make operative Plan Change 7 that added 41 historic heritage places to the Unitary Plan (apart from two appeals)

·      Publicly notify a change to include a special character statement for the Howick Business Area.

Heritage Grants

3.       At the Environment and Community Committee it was resolved to:

a)      approve, in principle, an increase in the Regional Historic Heritage Fund from $84,000 to an amount up to $500,000, subject to reallocation of funding and revenue linked to historic heritage incentives.

b)      request staff report back on how this reallocation will be achieved through the Annual Plan.

c)      request staff to work with the Independent Māori Statutory Board to develop a tikanga/ protocol that supports greater Māori uptake of the Fund.

4.       This action by the committee is consistent with the Heritage Advisory Panel’s recommendation to the Annual Plan and LTP.

5.       Officers are currently working through a resolution to determine how much and when the additional funds become available. Once this is completed it may be necessary to determine a new process including the frequency of the grants process.

6.       Officers are also engaging with IMSB to progress condition c).

7.       Panel members have raised the following items they wish to discuss:

Allan Matson

·         the Civic Admin Building

·         the current situation at Ihumātao

·         75-77 Wakefield Street, site of the former Fitzroy Hotel, Scheduled Cat A and Listed Cat 1.

·         Heritage grants - which is addressed above

·         The Heritage Advisory Panel - which is covered in a separate agenda item.

Allan Matson/ Graeme Burgess

·         Dangerous Buildings/ St James Church Hall.


 

Elizabeth Aitken Rose

·         Education and the achievements of the HAP in this respect.

Claudia Page

·          Requesting an update on old Takapuna Library.

City Centre Master Plan

8.       Following staff engagement with the Heritage Advisory Panel at the end of April 2019, the content of the City Centre Master Plan has been revised and updated.

9.       As noted at the April meeting, the majority of content has been retained but there has been revision of wording and some adjustments to the Outcomes and Transformational Moves.

10.     Staff presented proposed content and consultation approach to the Planning Committee on 2 July 2019. Following this approval, a public consultation process will run for six weeks between 19 August and 30 September 2019.

11.    Panel members can provide feedback directly via CityCentreMasterplan@aucklandcouncil.govt.nz

Heritage 2019/2020 Budget

12.    The heritage budget for the 2019/2020 year is available. There is very little change in the budget. The total budget is $4,384,000 compared to an actual spend from last year of $3,725,000. The difference is largely made up from increased revenue from resource consents.

Heritage Advisory Panel 2019 resolutions

13.    Attached for the panel’s information are the resolutions that have been passed in this year’s meetings. I have made a comment on the action(s) that followed.

Ngā tūtohunga

Recommendation

That the Heritage Advisory Panel:

a)      receive the Heritage Manager’s report.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Panels 2019 Resolutions

81

Ngā kaihaina

Signatories

Author

Noel Reardon - Manager Heritage

Authoriser

John Duguid - General Manager - Plans and Places

 


Heritage Advisory Panel

27 August 2019

 

 


 


Heritage Advisory Panel

27 August 2019

 

 

Summary of Heritage Advisory Panel correspondence and information - 27 August 2019

File No.: CP2019/13655

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a public record of correspondence for the panel’s information.

2.       To receive a summary and provide a public record of information distributed to Heritage Advisory Panel members.

Whakarāpopototanga matua

Executive summary

3.       This is a regular information-only report which aims to provide greater visibility of information or correspondence circulated to or on behalf of, the Heritage Advisory Panel.

4.      The following correspondence is attached:

Date

Subject

19/02/2019

Oruarangi Special Housing area – PowerPoint

21/02/2019

Letter to Hon Eugenie Sage from Mayor Goff re background to Oruarangi Special Housing Area

15/05/2019

Letter to Cr Lee from Mayor Goff regarding Ihumatao

28/6/2019

Email to General Manager Plans & Place re: Plan Change 26

23/7/2019

Letter of support to the Auckland Electric Tramways Trust

5.      Note staff will not be present to answer questions about the items referred to in this summary. Panel members should direct any questions to the authors.

Ngā tūtohunga

Recommendation

That the Heritage Advisory Panel:

a)      receive the Summary of Heritage Advisory Panel correspondence and information – 27 August 2019.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Oruarangi SHA

85

b

Letter to Eugenie Sage from Mayor Goff

93

c

Letter to Cr Lee regarding Ihumatao

95

d

Email to GM Plans & Places - Plan Change 26

97

e

Letter of support to the Auckland Electric Tramways Trust

99

     

Ngā kaihaina

Signatories

Author

Sonya Inger - Governance Advisor

Authoriser

Noel Reardon - Manager Heritage

 


Heritage Advisory Panel

27 August 2019

 

 


 


 


 


 


 


 


Heritage Advisory Panel

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Heritage Advisory Panel

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Heritage Advisory Panel

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Heritage Advisory Panel

27 August 2019