I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 19 August 2019

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Katrina Bungard

 

Members

Garry Boles

 

 

Jim Donald

 

 

John Spiller

 

 

Mike Turinsky

 

 

Adele White

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Vanessa Phillips

Democracy Advisor

 

13 August 2019

 

Contact Telephone: 021 891 378

Email: vanessa.phillips@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Howick Local Board

19 August 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                           6

12        Notice of Motion - Chairperson Collings - Lighting in Tarnica Park                        7

13        Chairperson's report                                                                                                   11

14        Councillor update                                                                                                        13

15        Auckland Transport August 2019 update to the Howick Local Board                  15

16        Howick Local Board Achievements Report 2016 - 2019                                         25

17        Auckland Council's Year End and Quarter Four Performance Report: Howick Local Board 2018/2019                                                                                                          41

18        Local Board Annual Report 2018/2019                                                                      51

19        Further investigation of community service needs in Howick and implications for 34 Moore St                                                                                                                        55

20        Reimbursement to Howick Radio Trust of expenses incurred upgrading premises                                                                                                                                       57

21        Local Board feedback on the Productivity Commission inquiry into local government funding and financing                                                                           59

22        Panuku Development Auckland Howick Local Board six monthly update 1 January - 30 June 2019                                                                                                                 69

23        Auckland Film Protocol consultation feedback and recommended changes     77

24        Urgent Decision - New road and private way names in the subdivision at 235 Pakuranga Road, Pakuranga by K & L Project Development Limited                101

25        Governance Forward Work Calendar                                                                      103

26        Workshop Records                                                                                                    107  

27        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

28        Procedural Motion to Exclude the Public                                                               119

17        Auckland Council's Year End and Quarter Four Performance Report: Howick Local Board 2018/2019

b.      Howick Local Board Financial Report                                                           119

18        Local Board Annual Report 2018/2019

a.      Draft 2018/2019 Howick Board Annual Report                                             119

24        Urgent Decision - New road and private way names in the subdivision at 235 Pakuranga Road, Pakuranga by K & L Project Development Limited

a.      Authorisation Memo                                                                                        120

b.      Urgent Decision of the Howick Local Board                                                 120  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 15 July 2019, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion has been received from Chairperson Collings for consideration under item 12.

 


Howick Local Board

19 August 2019

 

 

Notice of Motion - Chairperson Collings - Lighting in Tarnica Park

File No.: CP2019/14885

 

  

 

Whakarāpopototanga matua

Executive summary https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/ExecutiveSummary.aspx

1.       Chairperson Collings has given notice of a motion that they wish to propose.

2.       The notice, signed by Chairperson Collings and Member Wichman as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

 

Motion

That the Howick Local Board:

a)      request staff urgently progress an investigation into installing a single solar powered sensor light over the playground in Tarnica Park and to report back their findings to the Howick Local Board meeting on 16 September 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - Chairperson Collings - Lighting in Tarnica Park

9

      

Ngā kaihaina

Signatories

Author

Vanessa Phillips - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 


Howick Local Board

19 August 2019

 

 

Chairperson's report

File No.: CP2019/13618

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the Chairperson an opportunity to update the Board on any announcements and note the Chairperson’s written report.

Whakarāpopototanga matua

Executive summary

2.       Providing the Chairperson with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the Chairperson’s verbal update and written report.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Vanessa Phillips - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Councillor update

File No.: CP2019/13619

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity for the Ward Councilor’s to update the local board on regional matters of interest.

2.       A period of time (10 minutes) has been set aside for the Howick Ward Councillor’s to update the local board on regional matters.

Whakarāpopototanga matua

Executive summary

3.       Providing the Howick Ward Councillor’s with an opportunity to update the local board on regional matters of interest since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the verbal and written report from Councillor Sharon Stewart and Councillor Paul Young.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Vanessa Phillips - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Auckland Transport August 2019 update to the Howick Local Board

File No.: CP2019/13623

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Howick Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF) and the Community Safety Fund (CSF).

Whakarāpopototanga matua

Executive summary

2.       A decision is not required this month, but the report contains information about the following:

·   The wider ‘context’ involving a summary of the strategic projects or issues effecting the Howick Local Board area

·   An update on the Local Board Transport Capital Fund (LBTCF) 

·   An update on the Community Safety Fund (CSF)

·   Progress on local board advocacy initiatives

·   A summary of consultation about future Auckland Transport activities (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      receive the Auckland Transport August 2019 monthly report.

 

 

Horopaki

Context

3.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports monthly to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

4.       Auckland Transport continues to deliver several strategic projects in Howick, discussed below.

Road Safety and Speed Management

5.       Road safety is an issue across New Zealand and is an increasing problem in Auckland (including in Howick) and over the last five years has worsened. This is why Auckland Council and Auckland Transport are taking action to address the problem and since 2018 have committed to improving road safety and working together to deliver a new road safety strategy.

6.       A ‘Vision Zero’ approach, in the Government Policy Statement made central government’s priority safety. Auckland Transport is also committed to supporting this approach and is delivering a considerable safety work programme including reducing speed limits in dangerous areas.

7.       In December 2018, the Auckland Transport Board gave approval to publicly consult on the Proposed Speed By-law. Auckland Transport consulted on the proposed by-law using the special consultative procedure and invited feedback from 28 February 2019 to 31 March 2019.

8.       Public engagement and interest in the topic of speed limits in Auckland has been high. This is evident in the 11,719 submissions received. The submissions included 51 submissions from stakeholders and 10 submissions from local boards including the Howick Local Board.

9.       Due to the high public interest, the volume of submissions and the detail in some of the submissions, more time is now required to fully analyse and consider the feedback received against the proposed speed limit changes in the proposed bylaw.

10.     Auckland Transport’s board is still considering the information gathered during the consultation and further developments are not expected before September 2019.

Airport to Botany Rapid Transport Network (RTN)

11.     Auckland Council and Auckland Transport are working to create a Rapid Transport Network linking the Airport and Botany. The strategic plan is that the Central Rail Link, AMETI-Eastern Busway, Airport to Botany and electrification to Pukekohe all finish at roughly the same time creating a ‘skeleton’ of the Rapid Transit Networks able to move people efficiently north/south and east/west.

12.     From the Howick Local Board area’s perspective, key projects are the AMETI-Eastern Busway and the Airport to Botany Rapid Transport Network. 

13.     Next month Puhinui Station will close so work can start on its re-development as a central east/west hub and transfer point.  This is a large project and is key to the Airport to Botany Rapid Transport Network.

14.     The Airport to Botany project team aim to discuss the project with the Auckland Transport Board this month providing them with information from the consultation and design process to consider and so they can confirm the project direction (i.e. confirming preferred routes). Within the Howick Local Board area, this is reasonably well understood and likely to be Ti Irirangi Drive. In other areas more work and decisions are required. When this is finished the project team will return to the impacted boards and provide more information including confirmation of preferred routes.

AMETI - Eastern Busway

15.     AMETI – Eastern Busway is a $1.4 billion project to build New Zealand’s first urban busway that will provide congestion free ‘bus only’ lanes for commuters from Panmure to Botany. Auckland Transport contractors have started working on Stage 1 and work continues planning the second, third and fourth stages that in time will:

·   Complete a flyover for commuter traffic linking Reeves Road to the South Eastern Arterial

·   Build a Rapid Transit Network from Pakuranga to Botany

·   Build a large transport hub at Botany that the Airport to Botany project will terminate at.

16.     The main area of public interest is the Transit 2 (T2) lanes that support the Pakuranga Road express bus service. The lanes have been operational for just over a month opening on 1 July 2019.

17.     Early monitoring suggests that the lanes are working, letting buses and cars with passengers travel quicker with minimal impact on general traffic. The current data shows that travelling on Pakuranga Road between Glenmore Road and Pakuranga Road / Ti Rakau Drive intersection during rush hour is a little slower (on average approximately an extra 44 seconds) but traffic is still flowing well and many of the concerns raised by the public have not been apparent to date. 

18.     Auckland Transport has responded to two requests for information about incidents that the public believed were related to the T2 lanes:

·   On 5 July 2019 congested traffic flows on Gossamer Drive were reported and Auckland Transport investigated. The issue was caused by a faulty sensor at the traffic lights on the intersection of Gossamer Drive and Pakuranga Road. The sensor was fixed and traffic returned to normal.

·   On 22 July 2019, the day that school holidays finished and normal traffic flow resumed, congestion was reported on Pakuranga Road. An investigation revealed that the congestion was caused by an accident on the Waipuna Bridge rather than by the T2 lanes.

19.     The general observations are that travel times are a little slower, but that traffic is flowing. Auckland Transport’s social media pages report minimal negative comments and occasional positive comments. An additional update will be provided at the Howick Local Board workshop on 6 August 2019.

20.     Auckland Transport expects the Park and Ride at Lloyd Elsmore Park will open on 12 August 2019. This will have space for 300 vehicles and will directly connect to the 728 and 729 express bus services.

21.     Supporting the use of public transport Auckland Transport staff ‘door knocked’ in Pakuranga and Howick to get a better understanding of people’s travel through the area and are helping by developing personal journey plans for people including providing incentives (Hopcards, prizes etc). This has been a successful programme with more than 500 participants signing up for the service in the first six weeks.

22.     Auckland Transport is also offering further encouragement by providing free travel on the express 728 and 729 services for four weeks from 19 September 2019. This is both to thank local communities for their patience during construction and to encourage people to use the new services.

23.     Construction activity between Panmure and Pakuranga continues to progress with all work zones now open between the Panmure roundabout and Pakuranga Plaza.

24.     The project will take another step forward soon with the launch of a vessel onto the Tamaki Estuary designed to let work crews start construction of the new busway bridge. The latest bridge design will be released within the next six to eight weeks.

Tātaritanga me ngā tohutohu

Analysis and advice

Community Safety Fund (CSF)

25.     The CSF started in 2018 and delivers a total of $20 million over two years distributed across all 21 local boards. It is strictly for road safety initiatives. It is designed to deliver safety projects identified by the local board. A local board’s share of the fund is based on a formula that assesses the number of deaths and serious injuries in that area. The Howick Local Board’s share of the CSF is $985,896. 

26.     Howick Local Board has confirmed that it supports two projects:

·   Botany Downs Secondary College Crossing Point – Improving the crossing facilities for Botany Downs Secondary College students who need to cross Chapel Road

·   Flatbush School Road Temporary Pedestrian Bridge – Building a temporary bridge over the Flat Bush Culvert (on Flatbush School Road) allowing pedestrians to cross the culvert more safely.

27.     Auckland Transport is currently developing a work programme to deliver all the CSF projects. The programme is not confirmed, but it is likely that design work will be completed in the 2019/20 Financial Year, with some construction undertaken and the main work delivered in the 2020/21 Financial Year.

Local Board Transport Capital Fund

28.     The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·   Be safe

·   Not impede network efficiency

·   Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

29.     The fund is designed to allow local boards to build transport focused local improvements in their areas.

30.     The following table provides an overall summary of the current LBTCF position, including the increased LBTCF approved by council and applying from 1 March 2018. This summary now shows the $2 million the local board ‘ring-fenced’ or requested is held in reserve. This action is an internal administrative measure and money in this state is not yet allocated. The table also includes the money recently allocated to projects giving a remainder of approximately $1.3 million unallocated.  

Table 1: Howick LBTCF Financial Summary

31.     The projects that the board are working on are summarised in the table below:

Table 2: Local Board Transport Capital Fund Projects

General Overview

 

Project

Current

Status

Discussion

Half Moon Bay Ferry Pier and Bus Turnaround

 

Completed

 

 

Howick Village Centre Plan

 

Supporting the Howick Village Centre Plan

 

Cascades Walkway

 

Building a footpath on Cascades Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream

 

Pakuranga Road Safety Fence

 

Completed

 

Barry Curtis Park Footpath

 

Being delivered by Auckland Council Parks

 

Notes: A ‘traffic light’ code is used to summarise the status of projects. The colours are used as follows:

Green – Project progressing ‘on time’ and on budget.

Orange – An issue has been identified that may need to be resolved.

Red - A major issue has been identified that needs to be resolved

 

Detailed Project Progress Report

 

Half Moon Bay Ferry Terminal

Completed. 

 

Howick Village Centre Plan

This project is being led by Auckland Council. A team of council appointed project managers are working on this project.

Although the project has $400,000 allocated to finance technical design work, no funds have been used yet. 

 

Cascades Walkway

This project is progressing according to plan. It is likely to be finished in late August or September depending on the weather.

 

Pakuranaga Road Safety Fence

Completed. 

 

Barry Curtis Park Footpath

In June 2019, the Howick Local Board decided to use the LBTCF to deliver this project identified by Auckland Council Parks. 

 

 

Local board advocacy

32.     The following table is a summary of the Howick Local Boards Advocacy Initiatives and progress on them.

Table 3: Howick Advocacy Initiative Summary

Advocacy Initiative

Key Initiative

Status

A well-integrated efficient public transportation system

Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including improving safety at congestion hot spots

 

Since the last report Auckland Transport has supported this ‘Key Initiative’ by:

·      The express bus service between Panmure and Howick supporting AMETI is operational

·      T2 lanes for bus services on Pakuranga Road are operational and appear to be working with minimal disruption to traffic

·      The ‘park and ride’ at Lloyd Elsmore Park is planned to be in service soon

Well designed and quality development in Howick

 

Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub

Auckland Transport is monitoring ferry services and has not recently had complaints about integration with bus services

Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces

Auckland Transport continues to support the Howick Village Centre project

Parks and open spaces allow for a wide variety of recreational activities

Continue to extend existing walkways and cycle ways, including informative signage

Auckland Transport is ready to help support the next local board to use its transport funding to support this project

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     No impacts form this month’s report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

34.     Over the last reporting period, Auckland Transport invited the local board to provide feedback on two proposals. More detailed information is available in Attachment A. 

Traffic Control Committee resolutions

35.     Traffic Control Committee (TCC) decisions in June’s reporting period are recorded below in Table 4. July’s decisions were not available at the time this report was written and will be reported next month.

Table 4: Traffic Control Committee Decisions

Road

Area

Activity

Decision

Crooks Road / Harris Road

East Tamaki

No Stopping At All Times, Lane Arrow Markings, Flush Median, Give-Way control

Declined insufficient consultation

Donegal Park Road / Ksenia Drive / Castlebane Drive / Hikuawa Road / Carrick Dawson Drive / Road 15 / Road 16 / Road 17 / Road 18 / Road 19

Flat Bush

No Stopping At All Times, Shared Path, Give-Way control, Edge Line, Traffic Island, Flush Median

 

Approved

(in principle)

Pakuranga Road / The Link

 

Howick

Lane Arrow Markings, No Stopping At All Times, Bus Stop, Bus Shelter, Removal of Bus Shelter, Edge Line, Traffic Island, Give-Way Control, Flush Median

 

 

Tauākī whakaaweawe Māori

Māori impact statement

36.     In this reporting period no projects required iwi liaison.

Ngā ritenga ā-pūtea

Financial implications

37.     This report does not have any financial implications that have not already been reported.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all of its projects.

Ngā koringa ā-muri

Next steps

39.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of consultation about future Auckland Transport activities

23

     

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 


 


Howick Local Board

19 August 2019

 

 

Howick Local Board Achievements Report 2016 - 2019

File No.: CP2019/13859

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the achievements report provided to the Howick Local Board for their term 2016 - 2019.

Whakarāpopototanga matua

Executive summary

2.       The Howick Local Board Achievements Report 2016 - 2019 (Attachment A) provides an overview of the achievements under the board’s governance which are aligned to outcomes specified in the Howick Local Board Plan 2017.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)   adopt the Howick Local Board Achievements Report 2016 -2019.

 

 

Horopaki

Context

3.       The attached achievements report provides a summary of achievements that the Howick Local Board has made during its 2016 – 2019 term.

4.       The Local Government (Auckland Council) Act 2009 requires local boards to produce and adopt a local board plan every three years. They are strategic documents that set the direction for local boards during their term and guide how the board makes decisions on local projects, activities and initiatives. They are developed in consultation with the community.

5.       The Howick Local Board Plan 2017 (the plan) was adopted by the board in October 2017.

6.       This achievements report is intended as a summary of key achievements the board has achieved over the three-year electoral term aligned to the plan. The board receives quarterly performance reports, adopted at business meetings, that provide a more detailed and a wider record of projects and programmes. This information is available through the Howick Local Board meeting agendas on the Auckland Council website.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

7.       The report provides the summary of how outcomes in the plan have been achieved to date.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Achievements Report

27

     

Ngā kaihaina

Signatories

Author

Phoebe Peguero - Local Board Advisor - Howick

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Howick Local Board

19 August 2019

 

 

Auckland Council's Year End and Quarter Four Performance Report: Howick Local Board 2018/2019

File No.: CP2019/14281

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Howick Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2019, and the overall performance for the financial year, against the agreed 2018/2019 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Howick Local Board and includes financial performance and delivery against work programmes for the 2018/2019 financial year.

3.       The agreed work programmes for the 2018/2019 financial year consists of 162 activities. The work programme 2018/2019 quarter four performance report is included as Attachment A. Of these activities:

·   94 were delivered by the end of the financial year (green)

·   48 were in progress and will be completed by end of July 2019 or are multi-year projects that have progressed as expected (green)

·   13 were in progress with issues that are being managed (amber)

·   Seven were undelivered, cancelled, put on hold or deferred (red or grey).

4.       Key highlights for quarter four include:

·   The ANZAC Day Services in Howick (ID 123)

·   The Howick Celebrated Citizens event held on 25 May 2019 (ID 125)

·   Expanded delivery of the ActivAsian programme (ID 1220)

·   Reactivation of the implementation of both the Howick Village Centre Plan and Howick Heritage Plan (ID 1561 & ID 1564). 

5.       Key activity achievements from the 2018/2019 work programme include:

·   The delivery of an extensive programme of events (ID 117, ID 1221 and ID 121)

·   The delivery of an extensive programme of Community Grants (ID 321)

·   The renewal and upgrade of aspects of the Lloyd Elsmore Leisure Centre and enhancement of the existing Splashpad (ID 2339 & ID 3253)

·   The continued delivery of projects at Barry Curtis Park (ID 2742 & ID 2757)

·   The continued delivery of the walking and cycling network (ID 2350, ID 2983 & ID 3005)

·   The delivery of Pest Free Howick programme (ID 6).

6.       Key activities not delivered / not progressed as expected include:

·   The delivery of the Ti Rakau Park renew playground (ID 2351)

·   Progressing the Flat Bush Multi-Purpose Facility & Ormiston Aquatic Centre (ID 2751, ID 2858 and ID 1401)

·   The construction of a carpark on Culture Lawn Chapel Road in Barry Curtis Park (ID 2758)

·   Progressing public access to the closed Greenmount Landfill (ID 2773).

7.       The 2018/2019 financial performance report is included as Attachment B but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2019.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019.

 

Horopaki

Context

8.       The Howick Local Board has an approved 2018/2019 work programme for the following operating departments:

·   Community Services (Arts, Community and Events; Libraries and Information; Parks, Sport and Recreation; and Service Strategy and Integration) approved on 18 June 2018

·   Community Facilities: Build Maintain Renew and Community Leases, approved on 19 July 2018

·   Infrastructure and Environmental Services, approved on 18 June 2018

·   Local Economic Development, approved on 19 July 2018

·   Plans and Places, approved on 18 June 2018.

9.       Graph 1 shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

Key highlights for quarter four

10.     The key achievements to report from the quarter four period include:

·   The ANZAC Dawn and Civic Services which were held at Stockade Hill, in Howick. Approximately, 2,000 people attended the Dawn Service, and approximately 3,000 attended the morning Civic Service (ID 123)

·   The Howick Celebrated Citizens event which was held on 25 May 2019, at the Howick Club.  Approximately, 70 people attended and several influential people in the community were recognised (ID 125)

·   The delivery of the ActivAsian programme by Sport Auckland has been expanded with a focus on the Ormiston / Flat Bush Area (ID 1220)

·   The implementation of both the Howick Village Centre Plan and Howick Heritage Plan has recommenced after a period of inactivity.  The steering group has been reformed and is now meeting monthly and the approved projects are progressing (ID 1561 & ID 1564).

Overall performance against the Howick Local Board 2018/2019 work programme

11.     Graph 2 identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that:

·   Have been delivered as expected (completed by the end of July 2019) or multi-year activities which have progressed as planned (green)

·   Are in progress but with some risk or issues that are being managed (amber)

·   Are undelivered or have significant issues (red)

·   Have been cancelled/deferred/merged (grey).

 

Graph 2: Work Programme by RAG status

 

 

 

 

12.     Graph 3 shows the activity status of activities in each department work programme. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

13.     Table 1 shows the overall performance of work programme activities (RAG status and activity status by work programme).

Table 1: End of year Local Board Work Programmes Status

RAG Status

Activity Status

ACE

PSR

Libraries

SS&I

CF

Leases

I&ES

P&P

ATEED

Green

Completed

31

10

7

-

25

15

3

-

3

In progress

-

1

-

1

39

-

1

6

-

Amber

In progress

3

3

-

-

6

1

-

-

-

Red

In progress

-

-

-

-

-

2

-

-

-

On Hold

-

-

-

-

3

1

-

-

-

Not delivered

-

-

-

-

-

-

-

-

-

Grey

Deferred

-

-

-

-

-

-

-

-

-

Cancelled

1

-

-

-

-

-

-

-

-

 

Key activity achievements from the 2018/2019 work programme

14.     The key achievements in the delivery of the local board work programmes for 2018/2019 include:

·   A significant programme of events, which included events that were funded for the Events Partnership Fund, events that were directly funded such as the Howick Moon Festival and the delivery of the Events in Parks programme (ID 117, ID1221 and ID121)

·   Over $400,000 that was allocated to the community through the delivery of an extensive programme of Community Grants.  Community Grants were made for a number of varied activities, including events, the purchase of equipment and venue hire (ID 321)

·   The upgrade of the Lloyd Elsmore Leisure Centre including the Splashpad.  This work included the upgrade of air conditioning in the fitness studio, upgrading poolside changing rooms, replacing the gym carpets and upgrading the Splashpad (ID 2339 & ID 3253)

·   A number of significant projects in Barry Curtis Park.  These projects included the John Walker Promenade, toilets and changing rooms adjacent to Flat Bush School Road and the installation of lighting for sports fields and lighting for Park Road (ID 2742 & ID 2757)

·   The continued delivery of the walking and cycling network.  Highlights for this year included continued development of the Tamaki Estuary Walkway, the continued development of walkways in the Flat Bush area and completion of the Panmure Bridge to Highbrook Walkway (ID 2350, ID 2983 & ID 3005)

·   The delivery of Pest Free Howick programme which included weed and pest control in various areas of ecological and public interest (ID 6).

Overview of work programme performance by department

Arts, Community and Events work programme

15.     In the Arts, Community and Events work programme, at 30 June 2019:

·   31 activities were complete (green)

·   three activities were in progress but were delayed (amber)

·   no activities were significantly delayed, on hold or not delivered (red)

·   one activity was cancelled or deferred (grey).

16.     Activities that were delayed, on hold, not delivered or cancelled are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

858 – Healthy Howick

Amber

In progress

The safety app project, along with place-making initiatives and activations in the Ormiston area did not proceed as planned and are now planned for early in 2019/2020.

The proposed carry-forward of approximately $28,000 will support the delivery of these initiatives in 2020.

861 – Capacity Building: supporting Healthy Howick Goals

Amber

In progress

Staff were not able to conclude negotiations with a community organisation to deliver local workshops. Staff are planning to work with community organisation (LEAD) to deliver capacity building workshops for social enterprises and community organisations in 2019/2020. The proposed carry-forward of $5,500 will support the delivery of this project in 2019/2020.

864 – Youth participation and development

Amber

In progress

Unity House completed the design phase of the youth space project in collaboration with the Youth Council. The prototyping phase is planned to follow and will potentially involve the trial of a temporary youth space for the period of six to 12 months close to the Botany Town Centre.

The proposed carry-forward of $30,000 will support the delivery of this aspect of this initiative in 2019/2020.

1418 – Howick Ward Day

Grey

Cancelled

This project has been cancelled as agreed by the board.

Parks, Sport and Recreation work programme

17.     In the Parks, Sport and Recreation work programme, at 30 June 2019:

·   ten activities were complete (green)

·   one activity, that is a multi-year project, was progressing as expected (green)

·   three activities were in progress but were delayed (amber)

·   no activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled or deferred (grey).

18.     Activities that are delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

476 – HW: specific implementation plan for Auckland’s Urban Forest (Ngahere Strategy)

Amber

In progress

The draft Ngahere local assessment report is complete and will presented to the local board at a workshop in July 2019. Local board feedback will be incorporated into the final report for approval at a Quarter One business meeting. 

Once approved this will complete the Knowing phase. The local board has allocated funding for the Growing phase in 2019/2020. 

1223 – HW: Community and cultural gardens service assessment

Amber

In progress

The assessment has been completed. The findings will be workshopped with the board in August 2019. 

Any feedback from the board workshop will then be included in the final report. 

2850 – HW: Facility Partnership Fund

Amber

In progress

A request to carry forward this budget has been made.

Staff are not currently in a position to make a recommendation for the allocation of this funding, until the Lloyd Elsmore Park Multi-sport business case review has been workshopped with the board (July 2019) and the Howick Leisure Centre rebuild/new build has been determined.

 

Libraries and Information work programme

19.     In the Libraries and Information work programme, at 30 June 2019:

·   seven activities were complete (green)

·   no activities were in progress but were delayed (amber)

·   no activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled or deferred (grey).

Service Strategy and Integration work programme

20.     In the Service Strategy and Integration work programme, at 30 June 2019:

·   one activity, that is a multi-year project, was progressing as expected (green)

·   no activities were in progress but were delayed (amber)

·   no activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled and deferred (grey).

Community Facilities: Build Maintain Renew work programme

21.     In the Community Facilities: Build Maintain Renew work programme, at 30 June 2019:

·   25 activities were complete (green)

·   39 activities were in progress and will be completed by the end of July 2019, or are multi-year projects that were progressing as expected (green)

·   six activities were in progress but were delayed (amber)

·   three activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled and deferred (grey).

 

 

22.     Activities that are delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

2326 - 90R Wellington Street, Howick - Howick Domain Building - renew condition 4 and 5 assets

Amber

In progress

This project is delayed.

The project requires a further strategic assessment from Community Services and advice from the leasing team regarding the future use of the facility.

2341 - Ostrich Farm - sand slits, drainage and irrigation - design and consent

Amber

In progress

This project may be delayed due to the timing of works relating to surrounding developments.

Current status: The (3) draft concept options have been presented to the board at a workshop on 21 May 2019. These designs are now being advanced to the public engagement phase.

Next steps: The draft concept options will be consulted on with iwi, internal stakeholders, and external stakeholders. This feedback will be used to refine the options and advance a recommended option.

2751 - (OLI) Flat Bush - develop multi-purpose facility

Amber

In progress

This project may be delayed while a review of the location options is progressed.

Current status: The draft report on location options has been received and has been reviewed internally.

The report on the location options will be presented to a workshop and reported to the business meeting in August 2019.

2773 - Greenmount Development - develop public access

Amber

In progress

This project is delayed due to a delay in the landfill operator's completion of site works to meet their resource consent prior to handover to Community Facilities for development.

Current status: The landfill closure plan is being negotiated between the landfill operator and Council's Closed Landfill team, with the land expected to be vested in 2020. No work is able to be commenced prior to this handover.

2939 - Marine Parade Esp - renew structure and furniture

Amber

In progress

This project has been delayed due to consenting issues.

The project is now expected to be completed in November 2019.

3083 - Howick - renew park structures 2017-18 and 2018-19

Amber

In progress

Staff changes have delayed this project.

The scope for this renewals programme is currently under development and will be presented to the board for prioritisation as soon as it is available.

2351 – Ti Rakau Park renew playground

Red

On hold

This project on hold until Community Services and Auckland Transport agree on best options for the playground renewal, taking into consideration the AMETI Stage 2.

2758 – Barry Curtis Park – develop existing Culture Lawn Chapel Road metal carpark

Red

On hold

This project is on hold and construction is now planned for financial year 2024.

 

3004 – Bucklands Beach - develop walkway

Red

On hold

This project is on hold following Auckland Transport's one-way system feasibility study. Discussion is required with the local board on how they wish to proceed with development of the walkway.

The next step is to workshop the project with board.

 

 

 

 

Community Leases work programme

23.     In the Community Leases work programme, at 30 June 2019:

·   15 activities were complete (green)

·   one activity was in progress but was delayed (amber)

·   three activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled and deferred (grey).

24.     Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

1308 - 32R Morrow Ave, Bucklands Beach: Lease to The Scout Association of New Zealand (Bucklands Beach Sea Scouts)

Amber

In progress

The business report for approval of this lease will be submitted to a board business meeting in quarter one of 2019/2020.

This lease will be completed by the end of quarter one of 2019/2020.

 

1326 - Cockle Bay Domain, 17R Pah Road, Cockle Bay: Lease to Tamaki Playcentre Association (Cockle Bay)

Red

In progress

This lease is deferred from 2018/2019.

It is progressing as expected but completing it within 2018/2019 was not possible. The group submitted a late application and the standard lease process with no contentious issues can take up to nine months.

2480 - Glenhouse Reserve, 6R Glenside Drive: Lease to Glen House Society Incorporated

Red

In progress

Progress on this lease was deferred by the board.

The board has requested staff call for expressions of interest for the upstairs portion of the building. Staff have advised the Glen House committee of the decision. Council expect to receive expressions of interest in July 2019. .

2483 - Howick Beach, 4R Granger Road: Lease to Howick Sailing Club Incorporated

Red

On hold

This lease is on hold until concerns with the building’s condition are addressed, especially in a significant storm event.

 

 

Infrastructure and Environment Services work programme

25.     In the Infrastructure and Environment Services work programme, at 30 June 2019:

·   three activities were complete (green)

·   one activity, that is a multi-year project, was progressing as expected (green).

·   no activities were in progress but were delayed (amber)

·   no activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled and deferred (grey).

 Local Economic Development work programme

26.     In the Local Economic Development work programme, at 30 June 2019:

·   three activities were complete (green)

·   no activities were in progress but were delayed (amber)

·   no activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled and deferred (grey).

 

Plans and Places work programme

27.     In the Plans and Places work programme, at 30 June 2019:

·   six activities, that are multi-year projects, were progressing as expected (green).

·   no activities were in progress but were delayed (amber)

·   no activities were significantly delayed, on hold or not delivered (red)

·   no activities were cancelled and deferred (grey).

Deferred activities

28.     As part of the local board funding policy, activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2018/2019 will be deferred into 2019/2020 work programmes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     This report informs the Howick Local Board of the performance for the quarter ending 30 June 2019 and the performance for the 2018/2019 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

31.     These activities had a direct Maori outcome focus:

·   Local libraries (ID 1116) commenced Matariki 2019 celebrations in June, featuring displays, story times, special guest speakers including Miriama Kamo, and a host of other activities. These gave children an opportunity to learn more about Te Ao Māori.

·   The Uxbridge Centre (ID 210) ran te reo classes and Māori bone carving workshops for the community in quarter four.

·   Te Tahawai Marae (ID 859) presented their strategic plan in quarter 3 three.  The plan had a focus on strengthening its infrastructure and building greater community engagement. In quarter four staff completed a funding agreement for the Marae to build capacity as they work on the implementation of their strategic plan.   

Ngā ritenga ā-pūtea

Financial implications

32.     This report is provided to enable the Howick Local Board to monitor the organisation’s progress and performance in delivering the 2018/2019 work programmes and to report this to the public. This report is for information only and therefore there are no financial implications associated with this report.

Financial performance

33.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2019.  Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

35.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri

Next steps

36.     Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work programme 2018/2019 quarter 4 performance report (Under Separate Cover)

 

b

Howick Local Board Financial Report - Confidential

 

     

Ngā kaihaina

Signatories

Author

Stephen Hunt – Senior Local Board Advisor  - Howick

Authorisers

Louise Mason – General Manager, Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Local Board Annual Report 2018/2019

File No.: CP2019/14318

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the 2018/2019 Annual Report for the Howick Local Board, prior to it being adopted by the Governing Body on 26 September 2019.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2018/2019 is being prepared and needs to be adopted by the Governing Body by 26 September 2019. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report (Attachment A) is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      adopt the 2018/2019 Howick Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Howick Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

 

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its 2018/2019 Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6.       Auckland Council currently has a series of bonds quoted on the NZX Debt Market (quoted bonds) maintained by NZX Limited. As a result, the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules (listing rules) and the Financial Markets Conduct Act 2013 (FMCA). Under these obligations, local boards may not release annual financial results in any form, including publishing their agenda/minutes containing their results, until council group results are released to the NZX on 27 September 2019.  Therefore, the attached annual report is being presented as confidential.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2018/2019 Annual Report for the local board are:

·   Audit NZ review during August and September 2019

·   report to the Governing Body for adoption on 26 September 2019

·   release to stock exchanges and publication online on 27 September 2018

·   physical copies provided to local board offices, council service centres and libraries by the end of October 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2018/2019 Howick Board Annual Report - Confidential

 

     

Ngā kaihaina

Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager, Corporate Finance and Property

Victoria Villaraza – Acting General Manager, Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Further investigation of community service needs in Howick and implications for 34 Moore St

File No.: CP2019/14331

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To include further investigating community service needs in Howick in the Service Strategy and Integration 2019/2020 work programme, and to allocate LDI opex to support this work.

Whakarāpopototanga matua

Executive summary

1.       34 Moore Street is a non-service property, currently managed by Panuku Development Auckland, which has been vacant since 2016.

2.       Panuku recommended to the Finance and Performance Committee in November 2018 to dispose of the property and progress development on the site. The Howick Local Board did not support the recommendation, wanting to better understand the potential for 34 Moore Street to respond to community needs before a decision is made on its future.

3.       The Finance and Performance Committee agreed to retain the property for a period of 12 months, and requested the board undertake work relating to both the future service provided and the condition of the property itself (FIN/2018/187). The board require the support of council staff to assist them with meeting their obligations to the committee. 

4.       To transfer a property to service requires identification of service need, options for service delivery, assessment of investment requirements and potential funding sources (initial capital and ongoing operational funding). As part of this investigation 34 Moore Street will be considered for suitability in meeting an identified community service need. The building has been assessed as earthquake prone and has existing water tightness issues.

5.       Staff recommend progressing both stages of the investigation at the same time, understanding community service needs in Howick and the structural work required to make 34 Moore Street fit for purpose. LDI opex funding of $65,000 is sought from the board to progress both lines of inquiry, as outlined below:

Community service needs investigation

·   Social researcher to investigate community service needs in Howick $15,000

Building investigations

·   Detailed Seismic Assessment $30,000

·   Invasive Inspection $10,000

·   Quantity surveying services $10,000.

6.       Staff from Service, Strategy and Integration discussed this approach with the board at a workshop on 4 July 2019. The board were supportive and underlined the importance of progressing this work.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)       approve the inclusion of further investigation of community service needs in Howick in the 2019/2020 Service, Strategy and Integration Howick Local Board work programme.

b)       approve the allocation of $65,000 of LDI opex from the Community Response Fund, to progress investigations into community service need and building condition, of 34 Moore Street.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Kathy O'Connor - Service & Asset Planning Team Leader

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Reimbursement to Howick Radio Trust of expenses incurred upgrading premises

File No.: CP2019/14316

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To authorise the reimbursement of expenses incurred by the Howick Radio Charitable Trust during the recent upgrade of their premises at 115 Picton Street, Howick.

Whakarāpopototanga matua

Executive summary

2.       In 2018 the Howick Radio Charitable Trust (Howick Radio) entered into a lease with Auckland Council for the property at 115 Picton Street, Howick (the premises). 

3.       During conversations with Howick Radio there were several conversations regarding the provision of materials of funding assistance to Howick Radio to assist in the upgrade of the premises. 

4.       Howick Radio has now completed in good faith an upgrade of the premise and incurred costs, supported by receipts, of $5,826.87.  This upgrade was completed under the mistaken assumption that the board had formally agreed to cover these costs. 

5.       At a workshop on 1 August 2019 this issue was raised with the board. At the workshop members of the board indicated their intent to cover these costs. They were also advised at that time that the required resolution to make a reimbursement has not occurred. 

6.       It is recommended the board now resolve to reimburse the $5,826.87 to Howick Radio. 

7.       In the 2016/2017 Financial Year these works were budgeted. This budget was not carried forward, so costs cannot now be incurred against it. In addition, the reimbursement is not able to be incurred against any of the 2019/2020 Community Facilities work programme budgets. Following conversations with both Finance and Community Facilities it is recommended that the most appropriate budget to fund this reimbursement is LDI Capex. 

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      approve the reimbursement of $5,826.87 to the Howick Radio Charitable Trust from LDI Capex. 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Stephen Hunt - Senior Local Board Advisor - Howick

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

File No.: CP2019/13616

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for local boards to formally provide feedback on the Productivity Commission’s (the commission) inquiry into local government funding and financing.

Whakarāpopototanga matua

Executive summary

2.       On 4 July 2019, the Productivity Commission released its draft report relating to its local government funding and financing inquiry.

3.       The inquiry’s key aim is establishing whether the existing funding and financing arrangements are suitable for enabling local authorities to meet current and future cost pressures.

4.       The commission’s draft report:

·   raises eight questions

·   highlights 67 findings

·   makes 30 recommendations.

5.       Local boards are advised that their views and feedback for staff to consider when drafting the submission, need to be received by Monday, 29 July 2019.

6.       Auckland Council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019. Submissions on the inquiry close on 29 August 2019.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      provide formal feedback on the Productivity Commission inquiry into local government funding and financing.

 

 

Horopaki

Context

7.       Central Government asked the Commission to conduct an inquiry into local government funding and financing in July 2018. The inquiry’s terms of reference require the commission to examine the adequacy and efficiency of the current local government funding and financing framework and, where shortcomings in the current system are identified, examine options and approaches for improving the system.

8.       The inquiry’s terms of reference do not call for an assessment of, or changes to the current scope and responsibilities of local government.

9.       The Commission’s issues paper was released on 6 November 2018. The council made a submission on the issues paper which was approved by the Finance and Performance Committee. The council’s submission to the issues paper can be found as Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The draft report is available on the commission’s website

11.     The commission’s ‘At a glance’ document can be found as Attachment B and its ‘A3 overview’ as Attachment C.

12.     The draft report states that:

·   the current funding and financing framework is broadly sound but that councils need new tools to help them deal with some specific cost pressures

·   if councils struggle to deal with rising costs, or are not incentivised to improve their performance, communities are unlikely to reach their potential

·   the funding and financing framework for local government must incentivise good performance and enable local authorities to deliver quality amenities and services that reflect the preferences and aspirations of their communities.

13.     The commission has found that the existing funding model is insufficient to address cost pressures in the following four areas and that new tools are required:

·   supplying enough infrastructure to support rapid urban growth

·   adapting to the impacts of climate change

·   coping with the growth of tourism

·   the accumulation of responsibilities placed on local government by central government.

14.     The commission also considers the three-waters sector an important area for investigation.

15.     The inquiry’s terms of reference have also been amended to require the commission to consider whether a tax on vacant land would be a useful mechanism to improve the supply of available housing. The addition is a result of the Tax Working Group’s final report to the government.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The council group’s impact and views will be developed and presented for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are advised that their views and feedback for staff to consider when drafting the submission, need to be received by Monday, 29 July 2019.

18.     Any formal feedback received after 29 July and before 19 August 2019 will be provided to the Finance and Performance Committee to seek their endorsement to incorporate in the council’s submission. 

Tauākī whakaaweawe Māori

Māori impact statement

19.     Staff will also seek input from the Independent Māori Statutory Board.

Ngā ritenga ā-pūtea

Financial implications

20.     There are no financial implications in deciding to make a submission. However, there may be positive or negative financial implications if the government decides to implement any of the recommendations made by the Productivity Commission. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     If the local board does not contribute to the submission, then there is a risk that the Auckland Council family’s position on this inquiry will not reflect issues that are important to the local community.  

Ngā koringa ā-muri

Next steps

22.     The council will make a submission on the draft report. Staff will prepare a submission for the Finance and Performance Committee’s consideration at its meeting on 20 August 2019.

23.     A workshop to discuss the draft council submission with the Finance and Performance Committee has been scheduled for 15 August 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Council submission on the issues paper - approved by the Finance and Performance Committee on 6 November 2018 (Under Separate Cover)

 

b

'At a glance' - Local government funding and financing

63

c

'At a glance' - A3 briefing

67

     

Ngā kaihaina

Signatories

Author

Andrew Duncan - Manager Financial Policy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Louise Mason – General Manager Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

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Howick Local Board

19 August 2019

 

 

PDF Creator


Howick Local Board

19 August 2019

 

 

Panuku Development Auckland Howick Local Board six monthly update 1 January - 30 June 2019

File No.: CP2019/12369

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Howick Local Board on Panuku Development Auckland (Panuku) activities within the local board area and the region for the six months from 1 January to 30 June 2019.

Whakarāpopototanga matua

Executive summary

2.       Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas: 

·   redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs;

·   review of, and where appropriate, redevelopment of council non-service property;

·   management of council property assets including commercial, residential, and marina infrastructure; and

·   other property related services, such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3.       Panuku currently manages 269 commercial and residential interests in the Howick Local Board area.

4.       Development activity is underway on several blocks at the Ormiston Town Centre.

5.       Four properties are currently under review as part of our rationalisation process.

6.       Two properties were purchased, and no properties were sold in the Howick Local Board area during the last six months.

7.       Panuku leads a multi-year redevelopment programme of the council’s Housing for Older People (HfOP) portfolio (Haumaru). There are four HfOP villages in the Howick Local Board area.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      receive the Panuku Development Auckland Howick Local Board update for 1 January to 31 June 2019.

 

 

Horopaki

Context

8.       Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

9.       The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city, Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

10.     Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, the city centre and redevelopment of the Haumaru Portfolio.

11.     Panuku manages around $3 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

12.     As part of the Annual Budget 2019 consultation, the council consulted on the transfer of Waterfront assets owned by Panuku to council ownership. A decision was made in June 2019 to transfer the legal ownership of all Waterfront assets from Panuku to the council. The assets comprise wharves, parks, marinas, land and buildings along the Auckland Waterfront. Panuku will continue to manage these assets on behalf of the council.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

14.     Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery to achieve best value outcomes within defined cost, time and quality parameters.

15.     Below is a high-level update on development activities in the Howick Local Board area:

Flat Bush School Road (Lot 1-5)

a)   Lot 1: This site is progressing, with multiple sites receiving building consent, and five homes under construction. Target date for completion of 30 homes is 31 May 2022

b)   Lot 3: Awaiting detail on residential proposal from developer. Settlement of the sale is due to take place in December 2019

c)   Lot 4 & 5: The two lots now have subdivision consents and titles. Panuku are currently in discussions with the Ministry of Housing and Urban Development (Kiwibuild) on the sale of the two sites.

Ormiston Town Centre

Development activity is underway on several blocks at Ormiston Town Centre, working with Todd Property. Construction is progressing on blocks F and J to create the new Town Centre retail development, with completion programmed for the end of 2020, and leasing is going well, including securing New World, The Warehouse, Hoyts and Noel Leeming. Development is also underway on Block E, with the residential part of the site due for completion in December 2020, with 62 out of the 66 lots settled, and the commencement of the Medical Centre works on site in May 2019.

 

 

66 Flat Bush School Road (Ormiston Residential Finger)

Todd Property has commenced work on the residential build programme working with Fletcher Living, on Stage 1, following completion of the infrastructure in February 2019. The expected completion date of the first house in early 2020.

Properties managed in the Howick Local Board Area

16.     Panuku currently manages 65 commercial and 204 residential interests within the local board area.

Business interests

17.     Panuku also manages the commercial return from business interests on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries. 

18.     Closure of the Greenmount landfill site was delayed by storm damage to the cap last year, but progress towards an acceptable outcome is continuing, with stormwater consents being progressed for the site recently. The site itself continues to generate sufficient gas for the occupier to continue to run a commercial gas-to-energy plant, against a decline in production that was predicted at the time of the landfill management and tenancy agreement. The council is subsequently seeking further data from Envirowaste on gas production estimates and future decreases to safe levels as part of the long term programme for site management. This information will assist with confirmation of revised timeframes for the site closure.

Portfolio strategy

Optimisation

19.     The Long-term Plan 2018-2028 (LTP) reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required, or which are sub-optimal for service purposes. In response to this, Auckland Council Property Limited (ACPL) developed a new method of dealing with service property called ‘optimisation’, prior to the establishment of Panuku.

20.     Optimisation is a development approach targeting sub-optimal service assets. The process is a tri-party agreement between Community Facilities, Panuku and Local Boards. It is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

21.     Using optimisation as a redevelopment and funding tool, the local board can maximise efficiencies from service assets while maintaining levels of service through the release of some or all of that property for sale or development.

22.     Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

23.     Panuku is required to undertake ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for council service purposes and may be suitable for other public works and/or potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the LTP 2018-2028 and the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

24.     Panuku works closely with Auckland Council and Auckland Transport (AT) to identify potential surplus properties to help achieve disposal targets.

25.     Target for July 2018 to June 2019:

Unit

Target

Achieved

Portfolio review

$30 million disposal recommendations

$30.38 million achieved by 30 June 2019.

This figure includes properties recommended for sale as part of ‘unlock’ Pukekohe.

 

26.     Target for July 2019 to June 2021

Unit

Target

Portfolio Review

$45 million for two years (2019/20 and 2020/21), will be recommended for disposal by the end of June 2021.

 

Process

27.     Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors, the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

28.     Properties currently under review in the Howick Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property

Details

1 Ara Tai - Half Moon Bay Marina

Ground lease only. Panuku commenced the rationalisation process to evaluate future use options. The rationalisation process commenced in June 2014.

 

Panuku is awaiting confirmation by the lessee of its long-term plans before progressing further.

16 Fencible Drive, Howick

Under review for future uses - potential to explore idea of developing hybrid commercial/community space including residential housing outcomes.

 

Further engagement with the board is dependent on AT confirming transport infrastructure requirements for the property.

 

This structurally unsound property is not available for leasing purposes.

34 Moore Street, Howick

In response to the Howick Local Board’s presentation, the council’s Finance and Performance Committee resolved at its November 2018 meeting to retain the property for 12 months to allow further future use investigations.

 

Panuku is continuing to work with the council’s departments and engage with the board as part of the rationalisation process.

 

The property is not available for leasing purposes.

303 (Part) Te Irirangi Drive, Clover Park

Vacant portion of a larger site originally held for flood remediation or roading purposes.

 

The majority of the site is subject to an EOI for planned and funded transport infrastructure purposes.

 

The internal department consultation commenced in September 2018. No alternate service use requirements were identified for the subject area.

 

The board endorsed a disposal at its April 2019 meeting.

The Finance and Performance Committee approved the disposal of the subject area at its June 2019 meeting.

 

Panuku is currently undertaking a due diligence process before taking the property to market.

 

Acquisitions and disposals

29.     Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

 

Acquisitions

30.     Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

31.     Panuku purchased 12 properties for open space across Auckland in the 2018-19 financial year at a cost of $38.8 million and bought two properties for stormwater use at a value of $1.6million.

32.     Two properties have been purchased in the Howick Local Board area during the reporting period for open space.

33.     All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process. 

Disposals

34.     In the current financial year to the end of June, the Panuku disposals team has entered into twenty-three sale and purchase agreements, with an estimated value of $44.4 million of unconditional net sales proceeds. 

35.     As part of the Northern Corridor Improvements, Auckland Council has agreed to transfer various parcels of land to NZTA to facilitate the works. The compensation amount totals $6.5 million, of which $1.554 million is advance compensation for required land at Rook Reserve with the final compensation amount still to be agreed.

36.     The Panuku 2019/20 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis. 

37.     No properties were sold in the Howick Local Board area.


Housing for Older People

38.     The council owns 1412 units located in 62 villages across Auckland, which provide rental housing to low income older people in Auckland.

39.     The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

40.     The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

41.     Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

42.     Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

43.     The first new development project is a 40-unit apartment building on the former Wilsher Village site on 33 Henderson Valley Road, Henderson. Once completed in late-2019, this development will increase the council’s portfolio to 1452 units.

 

 

 

44.     The following HfOP villages are located within the Howick Local Board area:

Village

Address

Number of units

Dale Court

33 Dale Crescent, Pakuranga

26

Marriott Court

3R Marriott Road, Pakuranga Heights

8

Mattson Court

22 Mattson Road, Pakuranga

10

Minerva Court

3 Gibraltar Street, Howick

27

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45.     The proposed decision has no impacts on the council group. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46.     The proposed decision of receiving this report has no impacts. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

47.     Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

48.     The proposed decision of receiving the report has no significant impacts on Māori.

49.     Panuku work collaboratively with Mana Whenua on a range of projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

50.     Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.         

Ngā ritenga ā-pūtea

Financial implications

51.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52.     The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

53.     The next six-monthly update is scheduled for February 2020.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Anna Berthiaume - Engagement coordinator

Authorisers

Jody Jackson-Becerra - Senior Engagement Advisor

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Auckland Film Protocol consultation feedback and recommended changes

File No.: CP2019/14464

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary of consultation feedback on the draft Auckland Film Protocol, and to provide feedback on the recommended changes to the document.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is currently reviewing the Auckland Film Protocol.  The Auckland Film Protocol sets out:

·   the commitment of the council group to support filming in Auckland;

·   expectations and rules that filmmakers must abide by when filming in Auckland; and

·   provides guidance for filmmakers on the process for approval to film in Auckland.

3.       The purpose of the review was to ensure that the Auckland Film Protocol is up-to-date and identify emerging trends, issues or opportunities that should be addressed.  Content of the Auckland Film Protocol was reviewed against legislation referenced in the document and against policies and plans of the council to identify areas where the Auckland Film Protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across council, was undertaken to inform the review and proposed amendments to the Protocol. 

4.       A revised draft of the Auckland Film Protocol was reported to the Environment and Community Committee in June 2019 for consideration and was approved for public consultation (ENV/2019/73). 

5.       The following is a summary of the key changes made to the Auckland Film Protocol before public consultation was undertaken:

·   Native species: new content added stating that Auckland Council may place additional conditions on film permits to protect native species

·   Kauri dieback: new content added providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present

·   Drones: new content added stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council by-laws and conditions

·   Historic heritage: new content added stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites

·   Health and safety: new content added to reflect the new Health and Safety at Work Act 2015 and requirements to prepare a site-specific health and safety plan

·   Content of the Auckland Film Protocol was updated to reflect current policy, plans and bylaws of Auckland Council.  Some structural and editorial amendments were also made to improve the logic, flow and readability of the document.

6.       Public consultation was undertaken over a three-week period between 21 June and 12 July 2019.

7.       A total of 74 submissions were received during the public consultation period.  The Howick Local Board residents provided a total of two submissions on the draft Auckland Film Protocol, representing three percent of all submissions.  Staff are proposing some changes to the draft Auckland Film Protocol to address submitter concerns; the proposed changes to the draft Auckland Film Protocol are shown in tracked changes in Attachment B.

8.       This report provides a summary of public feedback and of proposed changes to the draft Auckland Film Protocol to address feedback.  The following is a high‑level summary of the key changes proposed to the Auckland Film Protocol in response to public consultation:

·   Natural environment: include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed

·   Native species: include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed

·   Kauri dieback: amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present

·   Drones: include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties

·   Impact on access to public open space: include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space

·   Compliance and enforcement: include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, by-laws and the terms and conditions of their film permit.

9.       Submission themes and proposed changes are summarised in Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol.

b)      provide feedback on the recommended changes to the draft Auckland Film Protocol.

c)      note that local board feedback will be included in a report to the Environment and Community Committee in August 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

 

 

Horopaki

Context

10.     The first version of the Auckland Film Protocol (the protocol) was adopted by the Regional Development and Operations Committee (RDO/2013/27) on 14 March 2013.  A review of fees for filming in the Auckland Region was undertaken in 2014 and a new set of region‑wide charges was recommended; providing a simplified and harmonised range of charges.  The Governing Body adopted a region‑wide schedule of film fees and revised Auckland Film Protocol on 28 May 2015 (GB/2015/36).

11.     Since the protocol was adopted in 2015 there have been a number of changes to legislation and to Auckland Council’s policy and planning framework. The purpose of the review of the protocol was to:

·   ensure that the protocol is up-to-date; and

·   identify emerging trends, issues or opportunities to be addressed in the protocol.

Content of the protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the protocol.

12.     Workshops were held in September and October 2018 to engage with local boards that experience a high volume of filming.

13.     Engagement to inform the preparation of the revised draft protocol was also undertaken with:

·   Mana whenua: mana whenua interests are represented by 19 iwi (tribal) authorities in Tāmaki Makaurau, Auckland.  The 19 iwi authorities were invited, in writing, to inform the review of the protocol

·   Staff of the Tūpuna Maunga o Tāmaki Makaurau Authority to inform the review

·   Screen sector: the screen sector was invited to participate in a survey in April 2019 to inform the review.  The survey asked a series of general questions about the protocol and experiences of filming in public open space in Auckland

·   Public: the People’s Panel in September 2018; a total of 4,762 responses were received.  The survey asked a series of questions on views on and experiences of filming in Auckland.

A high-level summary of feedback (including local board feedback) is provided in Attachment C.

14.     The review recommended that a range of changes be made to the Auckland Film Protocol, the following is a summary of the key changes proposed to the Environment and Community Committee:

·   Native species: include new content stating that Auckland Council may place additional conditions on film permits to protect native species

·   Kauri dieback: include new content providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present

·   Drones: include new content stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council by-laws and conditions

·   Historic heritage: include new content stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites

·   Health and safety: include new content to reflect the new Health and Safety at Work Act 2015 and requirements to prepare a site-specific health and safety plan

·   Filming on Tūpuna Maunga: update content to reflect that applications to film on Tūpuna Maunga are assessed by the Tūpuna Maunga o Tāmaki Makaurau Authority

·   Updates to content: update content to reflect current policy (e.g. smokefree policy), plans (Auckland Unitary Plan) and by-laws of Auckland Council

·   Structural and editorial: amend some parts of the document to improve the logic, flow and readability of the document.

15.     The revised draft of the Auckland Film Protocol was approved by the Environment and Community Committee for public consultation in June 2019 (ENV/2019/73).

Tātaritanga me ngā tohutohu

Analysis and advice

16.     Consultation on the revised draft of the Auckland Film Protocol took place from 21 June to 12 July 2019.  A total of 74 submissions were received; this represents a substantial increase on the 21 submission which were received in response to the 2015 review of the Auckland Film Protocol.  Of the submissions received, 72 were submitted using the online form and two non‑form hardcopy submissions were received. 

17.     Submitters were asked to identify if they worked in the screen sector or not, with:

·   29 submissions (39%) received from individuals or organisations that identified themselves as working in the screen sector

·   45 submissions (61%) received from individuals or organisations that do not work in the screen sector.

The questions included in the online form varied depending on whether the submitter identified themselves as working in the screen industry or not.

18.     A breakdown of all submissions received by local board area is shown in Table 1 below.  The small number of responses from individual local board areas means that an analysis of views by local board area was not possible for all local board areas.

Table 1: Breakdown of submissions made by local board area.

Local Board Area

Number of respondents

Percentage of respondents

Waitākere Ranges

17

23.0%

Albert-Eden

9

12.2%

Waitematā

8

10.8%

Rodney

6

8.1%

Upper Harbour

5

6.8%

Ōrākei

5

6.8%

Maungakiekie-Tāmaki

4

5.4%

Devonport-Takapuna

4

5.4%

Henderson-Massey

3

4.1%

Kaipātiki

3

4.1%

Howick

2

2.7%

Whau

2

2.7%

Māngere-Ōtahuhu

1

1.4%

Puketapapa

1

1.4%

Hibiscus and Bays

1

1.4%

Papakura

1

1.4%

Franklin

0

0%

Great Barrier

0

0%

Ōtara‑Papatoetoe

0

0%

Manurewa

0

0%

Waiheke

0

0%

Don't Know

1

1.4%

Outside Auckland

1

1.4%

Total

74

 

 

19.     A series of closed questions were asked of non‑screen sector individuals and organisations; a summary of the responses to these questions is shown in Table 2 below.  Table 2 shows that:

·   most respondents are supportive of Auckland Council’s film‑friendly approach and that;

·   most respondents think that the Auckland Film Protocol does enough to manage the impact that filming has on residents and businesses, on public open space and historic and cultural heritage.

Table 2: Feedback on the Auckland Film Protocols management of the impacts of filming

Question

Response

Percentage of regional submissions

(number of respondents is shown in brackets)

Do you support Auckland Council's film‑friendly approach?

Yes

75% (33)

Partially

20% (9)

No

5% (2)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on residents and businesses?

Yes

56% (18)

Partially

19% (6)

No

25% (8)

Do you think the Auckland Film Protocol does enough to manage the impact that filming has on our public open space and environment?

Yes

53% (23)

Partially

33% (14)

No

14% (6)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on our historic and cultural heritage?

Yes

62% (26)

Partially

29% (12)

No

10% (4)

 

20.     The main reasons given by those who supported Auckland Council’s film‑friendly approach are shown in Table 3.

Table 3: Summary of key reasons for supporting Auckland Council’s film‑friendly approach

Theme

Summary of key submission points

Economic

·      generates employment and economic growth;

·      benefits communities and local businesses;

·      benefits a broad range of trades and industries;

·      attracts investment and businesses to Auckland.

Cultural and creative

·      has cultural benefits allowing and supporting the telling of stories visually;

·      supports the creative economy and enables people to find a future in the creative industries;

·      It’s fun and exciting to see Auckland on the screen.

Promotion and tourism

·      promotes and showcases Auckland to the world;

·      creates a positive image of Auckland.

 

21.     Table 4 shows the key reasons that respondents gave for partially supporting Auckland Council’s film‑friendly approach.

Table 4: Summary of key reasons given for partially supporting Auckland Council’s film‑friendly approach.

Theme

Summary of key submission points

Access

·      the impacts on resident, including parking restrictions, road closures and ability to use public open space while filming is taking place need to be considered and managed;

·      need to ensure that film‑makers are respectful of other users of public open space.

Notification

·      there needs to be sufficient notification to ensure that residents and businesses are aware of open space being used for filming and are not inconvenienced.

Balance

·      need to consider and manage the impact that filming has on the environment and impacted residents;

·      need to balance the cumulative impacts of filming.

Equity

·      need to ensure that fees for commercial use of public places are fair.

 

22.     The key reasons given for not supporting Auckland Council’s film‑friendly approach were:

·   the cost to ratepayers of enabling filming;

·   that there is not enough protection for individuals, businesses and residents affected by filming being carried out on private property.

23.     A series of open‑ended questions were also included to elicit further information about responses to these questions and about a range of other topics.  Staff have worked through submissions to determine any changes to be recommended for the final revised Auckland Film Protocol.  Attachment A identifies key themes and submission points along with proposed staff responses.  

A summary of the most common submission themes and the proposed staff responses are shown in Table 5.

Table 5: Summary of key submission themes and proposed staff responses.

Key themes

Summary of proposed responses

Use of drones for filming

Include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

Impact on natural environment

Include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Kauri dieback

Amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

Impact on native species

Include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Impact on access to public open space

Include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

Compliance and enforcement

Include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, by-laws and the terms and conditions of their film permit.

Health and safety

Amend to enable production companies to arrange alternative timeframes for the submission of a site-specific health and safety plan by agreement with Screen Auckland.

Notification

Screen Auckland to consider operational approaches to achieving wider public notification.

Impact on business

No change to the Auckland Film Protocol.  The protocol is intended to provide a framework that enables decisions to be made on a case‑by‑case basis.

Equity

No change to the Auckland Film Protocol.  Fees for commercial use of public open space are set under the Auckland Council Trading and Events in Public Places By-law 2015 and amended through the long term plan and annual plan.

 

24.     This report seeks formal feedback from the board at its August 2019 meeting on the recommended changes to the revised draft Auckland Film Protocol in response to consultation feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the protocol.  This included engagement with Auckland Transport, Panuku Development Auckland, and with Auckland Council community facilities, region‑wide planning, social policy and by-laws, visitor experience and heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Role of local boards in film permitting

26.     Landowner approval is required to film on any public open space in the Auckland region.  Local boards are responsible for landowner approvals for local parks and reserves.  Engagement with local boards that experience a high volume of applications for film permits was undertaken in September and October 2018 to inform the review of the Auckland Film Protocol.  A summary of the key engagement themes is included in Attachment C and was reported to the Environment and Community Committee in July 2019.

27.     A key theme from local board engagement was that the film permit timeframes mean that landowner approval timeframes are very tight, particularly when considering complex or contentious applications.  It was also noted that the current timeframes do not allow sufficient time to consider applications at full board meetings or to consult key stakeholders.  Given this, the following options on film permit timeframes were presented to the Environment and Community Committee at a workshop in May 2019 and at the June 2019 meeting.

Option one: Status Quo

Option two: amend the permit timeframes

·   Option 2(a) the permit time frame is amended to be “up to five working days”

·   Option 2(b) the permit time frame is increased to 5‑7 working days.

28.     Following direction from the committee, that increasing timeframes could act as a disincentive making Auckland internationally uncompetitive, the status quo option was retained in the draft Auckland Film Protocol.

Tauākī whakaaweawe Māori

Māori impact statement

29.     ATEED has an ongoing relationship with several mana whenua and mataawaka groups, across its whole portfolio of activity.  To inform the review of the protocol the 19 Iwi Authorities were invited, in writing, to inform the review.  In relation to film permit applications Māori views and input may be obtained in several ways where there is a potential impact on particular land or sites. This is usually coordinated either by the film facilitator, or through the relevant parks manager.

30.     Specific processes are in place for the tūpuna maunga, with all commercial filming on the maunga requiring the approval of the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority).  Screen Auckland facilitates all requests for approval to film on the tūpuna maunga.  Approval to film will be subject to conditions and restrictions set by the Tūpuna Maunga Authority.  Meetings were held with staff of the Tūpuna Maunga Authority to inform the review and ensure that proposed amendments are consistent with the policy of the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

31.     The proposed amendments to the protocol do not impact on existing levels of service and will not impact on operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     There are no significant risks arising from the board giving feedback on the proposed changes to the revised draft Auckland Film Protocol at this time.

33.     If adoption of the revised Auckland Film Protocol is delayed this would impact on council’s ability to implement the proposed changes.

Ngā koringa ā-muri

Next steps

34.     Public feedback and proposed amendments to the Auckland Film Protocol will be presented to the Environment and Community Committee for approval.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Key submission themes and responses

87

b

Draft 2019 Auckland Film Protocol (Under Separate Cover)

 

c

Summary of preconsultation engagement

97

     

Ngā kaihaina

Signatories

Author

Marie Jenkins – Screen Facilitation Manager

Authorisers

Victoria Villaraza, Acting General Manager, Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 


 


 


 


 


 


 


 


 


Howick Local Board

19 August 2019

 

 


 


 


Howick Local Board

19 August 2019

 

 

Urgent Decision - New road and private way names in the subdivision at 235 Pakuranga Road, Pakuranga by K & L Project Development Limited

File No.: CP2019/13644

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note that an urgent decision was made to approve new road and private way names in the subdivision at 235 Pakuranga Road, Pakuranga by K & L Project Development Limited.

Whakarāpopototanga matua

Executive summary

2.       At the 24 November 2016 Howick Local Board meeting the board considered urgent decisions and passed resolution HW/2016/342:

That the Howick Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

3.       An urgent decision was required in this instance because an applicant’s resource consent application was on hold awaiting the road way naming process due to a significant delay from Auckland Council.  The memo authorising the use of the urgent decision process is included in this report as Attachment A.

4.       On 19 July 2019 the chair and deputy chair made an urgent decision on behalf of the board to approve the new name ‘Whiti Lane’ for the new private way in the subdivision at 235 Pakuranga Road, Pakuranga.  The urgent decision is included in this report as Attachment B.

5.       The authorisation memo and the urgent decision contain commercially sensitive information and making this information public would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.  As a consequence, Attachment A and Attachment B are presented as confidential. 

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the urgent decision made on 19 July 2019, to approve the new name ‘Whiti Lane’ for the new private way in the subdivision at 235 Pakuranga Road, Pakuranga, in accordance with section 319(1)(j) of the Local Government Act 1974.

b)      note the authorisation memo and the urgent decision will remain confidential until the transactions have been completed.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Authorisation Memo - Confidential

 

b

Urgent Decision of the Howick Local Board - Confidential

 

     

Ngā kaihaina

Signatories

Author

Vanessa Phillips - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 

Governance Forward Work Calendar

File No.: CP2019/13621

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Howick Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

1.       The governance forward work calendar for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

2.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities;

·    clarifying what advice is expected and when; and

·    clarifying the rationale for reports.

 

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the Howick Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar

105

     

Ngā kaihaina

Signatories

Author

Vanessa Phillips - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 


Howick Local Board

19 August 2019

 

 

Workshop Records

File No.: CP2019/13622

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This report attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  No resolutions are passed, or decisions reached but are solely for the provision of information and discussion.  This report attaches the workshop records for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the workshop records for workshops held on 2, 4, 11, 18 and 25 July 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 2 July 2019

109

b

Workshop record 4 July 2019

111

c

Workshop record 11 July 2019

113

d

Workshop record 18 July 2019

115

e

Workshop record 25 July 2019

117

     

Ngā kaihaina

Signatories

Author

Vanessa Phillips - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 August 2019

 

 


Howick Local Board

19 August 2019

 

 


Howick Local Board

19 August 2019

 

 


Howick Local Board

19 August 2019

 

 


Howick Local Board

19 August 2019

 

 

    

 


Howick Local Board

19 August 2019

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Howick Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

17        Auckland Council's Year End and Quarter Four Performance Report: Howick Local Board 2018/2019 - Attachment b - Howick Local Board Financial Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

18        Local Board Annual Report 2018/2019 - Attachment a - Draft 2018/2019 Howick Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

24        Urgent Decision - New road and private way names in the subdivision at 235 Pakuranga Road, Pakuranga by K & L Project Development Limited - Attachment a - Authorisation Memo

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

24        Urgent Decision - New road and private way names in the subdivision at 235 Pakuranga Road, Pakuranga by K & L Project Development Limited - Attachment b - Urgent Decision of the Howick Local Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.