Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 21 August 2019 at 4.04pm.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Kay McIntyre, QSM

 

 

Anne-Elise Smithson

 

 

Adrian Tyler

 

 

ABSENT

 

Member

Lindsay Waugh

 

 

 

 

 

 


Kaipātiki Local Board

21 August 2019

 

 

 

1          Welcome

 

 

2          Apologies

  

Resolution number KT/2019/143

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)         accept the apology from Member Lindsay Waugh for absence.  

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2019/144

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 July 2019, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

11

Adopting the Birkenhead War Memorial Park Masterplan

 

Nicki Malone, Service and Asset Planning Specialist and Jacquelyn Collins, Service and Asset Planner, were in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/145

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         adopt the Birkenhead War Memorial Park Masterplan, dated August 2019 (refer Attachment A to the agenda report).

b)        note the following projects will recommence and progress within the Community Facilities Work Programme 2019 – 2022:

i)          Birkenhead Pool and Leisure Centre – replace failed flooring and external work of the building (line 2337);

ii)         Birkenhead War Memorial Park – renew bleachers – Harvey Wright field (line 2374);

iii)       Birkenhead War Memorial Park – renew sports lighting (line 2153);

iv)       Birkenhead War Memorial Park – renew tracks (line 2008); and

v)         Birkenhead War Memorial Park – shared path connection (2093).

c)         request staff to develop the detailed business case for the multi-use sport facility and upgrades to Osborne Pool (including aquatic play space) as the highest priority.

d)        note that the masterplan will be implemented progressively through the annual work programmes, as shown in Attachment E to the agenda report.

CARRIED

 

 

12

Chelsea Estate Heritage Park track realignment and bridge renewal

 

Resolution number KT/2019/146

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)         approve option four of the walkway and bridge realignment to proceed to detailed design, consents and construction, as shown in Concept Plan, in Attachment A of the agenda report.

CARRIED

 

 

13

Smiths Bush Reserve – bridge repair

 

Resolution number KT/2019/147

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        approve Option Two: Construct new foundations, re-use the existing bridge, repair the boardwalk and box stairs on either side of the bridge, add signage and a link from Kitewao Street to the boardwalk.

CARRIED

 

 

14

Fernglen Reserve Service Assessment

 

George McMahon, Parks and Places Specialist, was in attendance via Skype to address the board in support of this item.

 

 

Resolution number KT/2019/148

MOVED by Chairperson J Gillon, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)         adopt the service assessment for Fernglen Native Plant Garden Reserve (refer Attachment A of the agenda report) as a framework for detailed investigation into future development options for the reserve, as funding becomes available.

b)        note that the board allocated $86,000 of renewals funding in the 2019/2020 Community Facilities work programme to progress key works package D (rock garden and water feature renewal) as outlined in attachment A to the report.

c)         allocate $75,000 of the Local Board Transport Capital Fund to progress key works package A (bus loading zone, pedestrian footpaths and entrance upgrade) as outlined in attachment A to the report.

CARRIED

 

 

15

Naturalisation of Local Parks Service Assessment

 

George McMahon, Parks and Places Specialist, was in attendance via Skype to address the board in support of this item.

 

 

Resolution number KT/2019/149

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        adopt the service assessment for Naturalisation of Parks (refer Attachment A to the agenda report) as a framework for detailed investigation and development of a trial site.

b)        note that Monarch Park is the preferred option for a trial as highlighted on the attached map (refer Attachment B to the agenda report) and that a final design with budget information will be brought back to the local board for approval at a future business meeting of the local board.

CARRIED

 

 

16

New community lease to Glenfield Senior Citizens Club Incorporated at Mayfield Reserve, R 1 Mayfield Road, Glenfield

 

Resolution number KT/2019/150

MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        grant a new community lease to Glenfield Senior Citizens Club Incorporated at Mayfield Reserve, Mayfield Road, Glenfield, comprising approximately 425m2 for Part Allotment 466 Parish Takapuna shown outlined in red and marked A on Attachment A to the agenda report on the following terms and conditions:

i)       term - 10 (ten) years commencing 1 September 2019 with one 10 (ten) year right of renewal;

ii)     rent -$1.00 plus GST per annum if demanded; and

iii)    all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

b)        approve Glenfield Senior Citizens Club Incorporated’s Community Outcomes Plan (refer Attachment B to the agenda report) which will be appended to the lease.

CARRIED

 

 

17

Auckland Transport Monthly Update

 

Resolution number KT/2019/151

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        note the Auckland Transport Monthly Update Kaipātiki Local Board August 2019.

CARRIED

 

 

18

Kaipātiki Community Facilities Trust Work Programme
2019/2020

 

Ayr Jones, Specialist Advisor, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/152

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        receive the Kaipātiki Community Facilities Trust work programme for the 2019/2020 financial year (refer to Attachment A and B of the agenda report).

CARRIED

 

 

19

Kaipātiki Community Facilities Trust Quarterly Report

 

Jill Nerheny from Kaipatiki Community Facilities Trust, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/153

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        receive the Kaipātiki Community Facilities Trust quarter four report.

CARRIED


 

20

Kaipātiki Community Places Quarterly Reports

 

Resolution number KT/2019/154

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         receive the Kaipātiki community places quarter four 2019 reports.

CARRIED

 

 

21

Auckland Tourism Events and Economic Development Kaipātiki Local Board six-monthly update

 

Resolution number KT/2019/155

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        receive Auckland Tourism Events and Economic Development Limited’s update to the Kaipātiki Local Board for 1 January to 30 June 2019.

CARRIED

 

 

22

Auckland Film Protocol consultation feedback and recommended changes

 

Marie Jenkins and Coreen Adamson from ATEED, were in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/156

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       receive a summary of consultation feedback on the draft Auckland Film Protocol.

b)       support the recommended changes to the draft Auckland Film Protocol.

c)       support the option 2 (b): the permit time-frame is increased to 5 – 7 days.

d)       note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

CARRIED

 

 

23

Kaipātiki Local Board Chairperson's Report

 

There was no Chairperson’s report at this time

 


 

24

Members' Reports

 

24.1

Member Report - Anne Elise Smithson

 

Resolution number KT/2019/157

MOVED by Member A Smithson, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)         note the written report from Member Anne-Elise Smithson.

CARRIED

 

 

24.2

Member Report - Danielle Grant

 

Deputy Chairperson Danielle Grant provided a verbal update regarding the Youth Leading Change event.

 

 

Resolution number KT/2019/158

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         note the verbal update from Deputy Chairperson Danielle Grant.

CARRIED

 

 

24.3

Member Report - Adrian Tyler

 

Member Adrian Tyler provided a verbal update regarding the Kaipātiki Public Arts Trust and ARST funding.

 

 

Resolution number KT/2019/159

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Adrian Tyler.

CARRIED

 

 

25

Governing Body and Independent Maori Statutory Board Members' Update

 

There was no update provided at this time.

 

 

26

Workshop Records - Kaipātiki Local Board - July 2019

 

Resolution number KT/2019/160

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)        note the record for the Kaipātiki Local Board workshop held on Wednesday 3 July and Wednesday 10 July. 

CARRIED


 

27

Governance Forward Work Calendar

 

Resolution number KT/2019/161

MOVED by Member A Smithson, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         note the Kaipātiki Local Board September 2019 governance forward work calendar and August - September 2019 workshop forward work plan.

CARRIED

 

 

28

Future Kaipātiki aquatic and recreation provision

 

Tracey Williams, Service and Asset Planning Specialist and Hannah Alleyne, Service and Asset Planning Specialist, were in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/162

MOVED by Member A Tyler, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)        note a new multi-use sport facility and upgrades to Osborne Pool (including aquatic play space) as the highest implementation priorities for the Birkenhead War Memorial Park master plan to be progressed through the development of a detailed business case.

b)        endorse the progression of an initial seismic assessment (ISA) for Glenfield Pool and Leisure Centre and ActivZone facilities to inform short-term renewals planning and provide information for the development of an indicative business case for a new aquatic and recreation facility in Glenfield.

c)        note that the option to develop a masterplan for Shepherds Park commencing in 2020 will be considered through the process of the development of the 2020/2021 Kaipātiki Local Board work programme, with the expectation that no current projects will be held up or impacted in the meantime.

CARRIED

 

 

29

Auckland Council’s Year End and Quarterly Performance Report: Kaipātiki Local Board for quarter four 2018/2019

 

Paul Edwards, Senior Advisor and Pramod Nair, Planning Lead – Local Board, were in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/163

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        receive the Kaipātiki Local Board performance report for the financial quarter and year ending 30 June 2019.

b)        note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public 30 September 2019.

CARRIED


 

30

Local Board Annual Report 2018/2019

 

Pramod Nair, Planning Lead – Local Board, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/164

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        adopt the 2018/2019 Kaipātiki Local Board Annual Report as set out in Attachment A to the agenda report, noting that the attachment is presented as confidential in accordance with council’s obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA).

b)        note that any proposed changes will be clearly communicated and agreed with the Chairperson in consultation with the Deputy Chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)        note that the draft 2018/2019 Kaipātiki Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

CARRIED

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

6.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................