Agenda of Manurewa Local Board

Manurewa Local Board

15 August 2019

Auckland Transport update to the Manurewa Local Board - August 2019

File No.: CP2019/14557

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Manurewa Local Board on transport-related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes an update on the Community Safety Fund.

3. There are also updates on a range of local transport projects and activities.

4. Progress on the board’s LBTCF projects is included in the report. There is $234,802 remaining of the fund that is currently unallocated. The board agreed at its July meeting to fund any shortfall for Community Safety Fund projects from its remaining LBTCF (MR/2019/128).

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the Auckland Transport update to the Manurewa Local Board for August 2019.

Horopaki

Context

5. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF and LBTCF projects.

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT) Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

7. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

8. AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Regional projects and activities

Community Safety Fund (CSF)

9. The 2018 RLTP allocated $20m for local initiatives in road safety: $5m in FY19/20 and $15m in FY20/21. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

10. The Manurewa Local Board has been allocated $1,015,221 over the two years.

11. Projects may be supplemented with the board’s remaining LBTCF but all CSF funding must be spent, with no carryover possible.

12. The board agreed to prioritise two major projects: Alfriston Rd/Claude Rd signalised intersection and the Gt South Rd on-demand signalised crossing near the Sikh Temple at its July meeting (MR/2019/128). All projects under the CSF are subject to further regional prioritisation by AT.

13. In addition, one proposed CSF project, Roys Rd traffic calming, will now be funded from the LBTCF as outlined below.

Local projects and activities

Te Mahia station upgrade

14. AT has completed the majority of works at Te Mahia Station.

15. Improvements include platform drainage improvements, a new station shelter; lighting, a public announcement system, passenger information and CCTV improvements, and perimeter fencing and upgrades to the pedestrian level crossing.

16. Additional signage remains to be installed and AT advises that the Manurewa Town Centre Steering Group could contract its own agency for this project, with the proviso that all signage must adhere to AT’s design standards.

17. Discussions are underway to introduce some service offerings at the site for commuters such as a coffee cart. Landscaping designs are also being prepared by the project consultant.

Audits

18. The decluttering audit has been completed and was circulated to the Manurewa Town Centre Steering Group for discussion at its June monthly meeting.

19. AT met with the Manurewa Business Association on 27 June 2019 to discuss the issues raised in this audit, along with accessibility audit. The Association has logged the 64 issues with both AT and council for a decision and resolution. When all issues have been issued with case numbers, the Association will document these and pass them to the AT Relationship Manager who will track their progress through the respective AT departments. This is still in progress.

20. The accessibility audit has been received from Te Roopu Waiora via Barrier Free NZ and was circulated to the Manurewa Town Centre Steering Group for discussion at its June monthly meeting.

21. AT met with the Manurewa Business Association on 27 June 2019 to discuss the audit. AT received a request to update all infrastructure in the town centre in line with the national accessibility standards. AT is not funded to do this unless it is part of other ongoing maintenance work. Responsibility for follow up actions (including funding) to implement better accessibility in the town centre primarily lies with the Business Association or local board.

Manurewa Gateway signage

22. The board has approved up to $50,000 for a gateway signage project for three plinths to be erected around the town centre.

23. The project has been forwarded to AT’s LBTCF Project Management team to appoint a project manager who will then work with AT’s Design Office to prepare draft designs and an installation plan.

Manurewa Wayfinding

24. AT has received a proposal from an agency to undertake a full project investigation which has been forwarded to the Town Centre Steering Group. The group has decided to postpone further action on this project at present.

Hill Road/Charles Prevost Drive intersection in The Gardens

25. AT is proposing changes to the intersection to improve traffic flow and walking amenities on Hill Road. Currently, this intersection experiences congestion and delays in the eastbound direction during afternoon peaks. There are also opportunities for improving pedestrian provisions in relation to the redevelopment of Elmwood Retirement Village.

26. Consultation closed on 19 April 2019. AT was pleased with the generally positive response to the proposals. After the project team reviewed the public feedback, the project is in the next stage of detailed planning, based on the design that went to consultation, with construction planned for 2020.

Alfriston Rd/Magic Way intersection traffic flow improvements

27. Work is in progress for the next stage of design on proposed traffic flow and safety improvements at this intersection, with the aim of beginning public consultation in August.

Local Board Transport Capital Fund (LBTCF) update

28. The board’s transport capital fund is summarised in the table below. The surplus takes into account the request for a firm order of costs for Roys Rd traffic calming measures:

Total Funds Available in current political term (includes 2019/20 FY)	$4,010,293
Te Mahia station upgrade project spend, as at end June 2019 (out of capped contribution of $2,000,000)	$1,661,303
All other completed projects, as at end June 2019	$ 551,556
Agreed contribution to Residential Speed Management (three projects)	$1,366,622
Amount approved for bus shelters at: Stop 2457 – 99 Shifnal Drive: $44,000 Stop 6796 – Wattle Farm Road (opp Ranger Place): $37,000	$ 81,000
Provision for Gateway signage project	$ 50,000
Roys Rd traffic calming measures	$ 65,000
Total committed to date:	$3,775,491
Remaining budget left available to allocate by the end of the current political term):	$ 234,802

29. The board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost)

ID#	Project name and description	Budget and spend to date	Current status
546	Te Mahia station upgrade: · On 16 November 2017, the board considered and endorsed a package of works to be funded by the LBTCF, and approved a maximum allocation of $2 million · On 19 April 2018, the board passed a resolution indicating its wish to include mana whenua signage at the station as part of its $2m package of works · Settlement for the purchase of 286 Great South Road occurred on 29 June 2018. The Manurewa Town Centre Steering Group is looking at options to develop the site	· Capped allocation of $2m · Spend to date: $1,744,000 (vs April reported spend of $1,606,102, due to AT receiving late costs of $138,000)	· Manurewa Town Centre Steering Group representatives and AT staff continue to have ongoing discussions on the station’s current and future requirements · AC owns the land but it is managed by AT · A project for a billboard is being discussed to inform the public about future plans for the site. AT has provided a link to its online design manual to the Business Association. · AT suggests that a local agency be contracted for the work but should also submit their draft designs to AT to ensure they meet AT’s design standards. · A possible next project is installing a bollard at the Gt South Rd entrance to the walkway as this is now wide enough for cars.
639	‘Wordsworth quadrant’ Package 1 · A project to reduce speed and improve pedestrian safety in the quadrant bounded by Browns, Roscommon, Weymouth and Russell Roads · At its business meeting in October 2018, the board approved construction for ‘Package 1’ comprising four solar-powered driver feedback signs on Wordsworth Road and a raised speed table at the zebra crossing on Rowandale Avenue outside Rowandale School.	ROC estimate of $219,328	· Project update presentation to the board on 7 March 2019. · Public consultation extended to 10 May 2019. · The project team will report to the board at the July transport workshop. · Due to a fatality last year, AT proposes prioritising the raising of the pedestrian crossing outside Rowandale School, with work beginning in July 2019. · The school has indicated its support for this and the board has been sent information on the proposal, with feedback requested by 13 June 2019. · Work was completed on the raised crossing in July.
640	‘Wordsworth quadrant’ Package 2: · A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant. · In October 2018, the board requested detailed design on ‘Package 2’ comprising five raised tables/pedestrian crossings at 157 Wordsworth Road and on all legs of the Wordsworth/Rowandale roundabout.	ROC estimate of $647,294	· A project update was presented to the board on 7 March 2019. · Public consultation was extended to 10 May 2019. · The project team updated the board at its July transport workshop.
641	‘Wordsworth quadrant’ Package 3: · A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant. · In October 2018, the board requested detailed design on ‘Package 3’ being a residential speed management project for the Wordsworth quadrant.	ROC estimate of $500,000	· A project update was presented to the board on 7 March 2019. · Public consultation was extended to 10 May 2019. · The project team updated the board on the project’s progress at its July transport workshop.
643	Bus shelters: · In October 2018, the board requested rough orders of costs for the installation of bus shelters at the following bus stops: 1. Stop 2125 – 123 Weymouth Road: $35,000 2. Stop 2276 – 2 Riverton Drive: $35,000 3. Stop 6796 – Wattle Farm Road (opp Ranger Place): $37,000 4. Stop 2314 – 4 Turnberry Drive: $35,000 5. Stop 2273 – 59 Browns Road: $37,000 6. Stop 2178 – 96 Browns Road: $51,000 7. Stop 2171 – opposite 98 Browns Road: $40,000 8. Stop 6383 – 41 Redoubt Road: $41,000 9. Stop 2457 – 99 Shifnal Drive: $44,000 Total: $355,000	· At its transport workshop, on 4 April 2019, the board priortised stops 9 and 3 (as left): Following the board resolution of April 2019, $81,000 has been allocated to erect the two shelters.	· All shelters have shelter pad, shelter and related minor improvements (from $35-41k). Shelters 6 and 9 have more work to remove the road indent, hence the additional costs. If an FEC is sought, this will update the cost. For these shelters, AT’s Assets department recommends installing new cantilever shelters, the design for which is currently going through AT’s approval processes. · Resolution sent to AT project management team to assign a project manager.
TBA	Gateway Signage · Funding for three plinths to be erected around the town centre showing visitors the main attractions in the town centre	ROC estimate of up to $50,000	· Resolution and background information sent to AT project management team to assign a project manager.
TBA	Roys Rd traffic calming · Originally developed for consideration under the Community Safety Fund, this project will provide calming devices to improve safety for pedestrians and cyclists using the park and playground	ROC estimate of $65,000	· Resolution and background information sent to AT project management team to assign a project manager.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The impact of information or decisions in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport Consultations

31. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

32. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

33. No consultations were undertaken in July

Traffic Control Committee (TCC) report

34. The June 2019 TCC report has now been received and there was once decision in the board’s area as outlined below:

Streets/Suburb	Type of Report	Nature of Restriction	Committee Decision
Roscommon Road / Browns Road / Burbank Avenue / Finlayson Avenue / Moncrieff Avenue, Wiri	Permanent Traffic and Parking changes Combined	Lane Arrow Markings, No Stopping At All Times, Clearway, School Bus Stop, Traffic Island, Traffic Signal, Give-Way control, Flush Median, Edge Lines	Carried

35. July decisions affecting the Manurewa Local Board area will be reported in September.

Tauākī whakaaweawe Māori

Māori impact statement

36. The proposed decision of receiving the report has no impacts or opportunities for Māori.

Ngā ritenga ā-pūtea

Financial implications

37. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. No significant risks have been identified.

Ngā koringa ā-muri

Next steps

39. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area. Auckland Transport will provide another update report to the board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Peter Wilson - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

15 August 2019

Landowner application for Puhinui Bridge and collector road connection from 100 Prices Road to 69 McLaughlins Road, Wiri

File No.: CP2019/14082

Te take mō te pūrongo

Purpose of the report

1. To request landowner approval from the Manurewa Local Board on behalf of the applicant, Southern Gateway Consortium, for the construction of the Puhinui Bridge and collector road between 100 Prices Road and 69 McLaughlins Road, Wiri, Auckland 2104.

Whakarāpopototanga matua

Executive summary

2. The proposal is to create a permanent bridge and a collector road by extending Prices Road to McLaughlins Road across Puhinui Stream. The link across Puhinui Stream opens a new access route between Puhinui and Wiri for both vehicle traffic and other transport modes.

3. These works are proposed to enable the development of 150ha of land owned by the Southern Gateway Consortium bounded by Puhinui Road, (State Highway 20B), State Highway 20, the Puhinui Stream and Prices Road. This land is zoned Light Industrial in the Auckland Unitary Plan – Operative in Part and is within the Puhinui Precinct. The land on McLaughlins Road is zoned Heavy Industry Zone.

4. The road and bridge connect to roading infrastructure improvements on Puhinui Road that are being undertaken by the New Zealand Transport Agency (NZTA) and include a relocated and upgraded intersection with Prices Road. These works will be undertaken jointly by the Southern Gateway Consortium, Auckland International Airport Limited, NZTA, Auckland Transport and Auckland Council.

5. The bridge crossing is designed as a five-span structure with a single span structure across the Puhinui Stream. The remaining four spans include two 37m, one 20m and one 16m span making a total length of 147m. The new road and bridge will feature footpaths on both sides and cycle provision on the northern side, to encourage cycling by commuters, and will connect to the Te Araroa Trail.

6. A four-arm roundabout is to be created at the Prices Road end and a Give Way control on McLaughlins Road’s southern approach giving priority between the new road link and the northern approach of McLaughlins Road. The access from the proposed roundabout connects to the current access into Colin Dale Park.

7. Vegetation clearance is required for the construction of footings on the west side of the bridge that will be restored in accordance with the Puhinui Precinct Plan. Erosion and sediment control measures will be adopted to minimise the effects on Puhinui Stream and stormwater runoff from the new road and bridge surface will be treated prior to discharge to Puhinui Stream.

8. Auckland Transport will own, manage and maintain the infrastructure as part of the hand-over at the end of the project.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the landowner application from Southern Gateway Consortium for the construction of the Puhinui Bridge and collector road between 100 Prices Road and 69 McLaughlins Road, Wiri, on Aerovista Place Reserve which is legally described as Lot 3 DP 160324.

Horopaki

Context

Site details

9. The council land is within the Aerovista Place Reserve and is an unclassified local purpose (esplanade) reserve subject to the Reserves Act 1977. The land is zoned informal recreation. The adjoining land owned by the Southern Gateway Consortium’s is zoned light industry in the Auckland Unitary Plan – Operative in Part (AUP-OP) and is within the Puhinui Precinct. The land on McLaughlins Road is zoned heavy industry as indicated in Attachment A to this report.

10. The new road and bridge alignment is close to the existing pipelines that carry petroleum products to and from Wiri Oil Terminal. The surrounding area is pastoral, with the proposed bridge and road alignment crossing the Puhinui Stream and related floodplain. The bridge crosses through a Significant Ecological Area that extends from the north along the whole stream alignment and much of the riparian area. Part of the restored riparian margin that has reached canopy closure is identified for vegetation removal and replanting.

Proposal

11. The new road connects SH20B Puhinui Road and McLaughlins Road. This construction ensures that adequate transport infrastructure capacity is in place prior to land use development and future subdivision. Attachment A to this report, Assessment of Environmental Effects, outlines the proposed works and planned mitigation. The proposed works are planned to start in January/February 2020 with an 18-24-month construction period.

12. The Prices Road extension is proposed to have a 23.10 metre road reserve width, consisting of a 9.5 metre carriageway, with the remaining width providing for a berm, footpath and utility corridor on each side as indicated in Figure 1. The northern side also includes a dedicated cycle path. The cycle path is clear of the carriageway and there are limited vehicle access opportunities as it is an industrial area with large sites, contributing to a safe cycleway.

Figure 1: Prices Road extension cross-section

Sourced from Southern Gateway Consortium, Roading and Bridge Application Prices Road, Puhinui - Assessment of Environmental Effects, page 9, by Merestone dated 9 November 2018 (Attachment B to this report).

13. Two new intersections are proposed at each end of the new section of road with a roundabout controlling a crossroad junction at the northern end providing an entrance to Colin Dale Park with a future access road towards the east. An intersection at the McLaughlins Road end will be controlled by a priority Give Way on the southern approach giving priority between the new road link and the northern approach of McLaughlins Road. The new Give Way control on the McLaughlins Road approach will be supported with a realignment in order to reduce speeds and promote the new Prices Road corridor as the primary movement in the future. The radii and carriageway widths have been minimised to control turning speeds while still accommodating the appropriate design for vehicles.

14. The five-span bridge structure is designed with the abutments to be outside the 100-year floodplain with the footing being 10 metres back from the top of the stream bank edge on both the east and west sides. There is safety railing for protection along the length of the bridge.

15. The underside level of the bridge is 3.4m above the ground level at the intermediate bridge footing on the western bank where the Te Araroa Trail is located. This is approximately 11.58mRL, which is 600mm above the 50-year Average Recurrence Interval flood plain level as indicated in Figure 2.

Figure 2: Bridge long section

16. The walkway/cycle access track connecting to Te Araroa Trail is currently on private land but will be constructed to the council standards and specifications and vested to the council on completion of the subdivision. This is indicated in Attachment C to this report.

Vegetation clearance and stormwater considerations

17. To enable construction, some riparian vegetation from along Puhinui Stream will be removed and the species composition under the bridge changed as currently many of the species present there will grow taller than the bridge. The landowner approval will include specific conditions regarding replanting such as the species used for enrichment, stream edge planting, spacing and a three-year maintenance schedule as requested by the council’s ecologist and senior arboriculture and eco specialist. An overview of the project was provided to the Puhinui Stream Steering Group.

18. Stormwater during construction and runoff from the road will be treated to the required standard via a centralised bio-retention device in this sub catchment prior to discharging into the stormwater network. The device is sized for hydrological mitigation (retention and detention), which results in a larger device than a water quality only device to provide the required water quality treatment for the catchment.

Planning Context

19. The application aligns with the Manurewa Local Board Plan 2017, specifically Outcome 3: Manurewa is well connected and easy to move around, as the proposed works will ensure connectivity including walking and cycle way accessibility.

20. The Puhinui Precinct as outlined in the Auckland Unitary Plan – Operative in Part (AUP-OP) allows for development if it is supported by transport infrastructure. It states that significant transport upgrades will be required to support the level of development and to ensure transport network improvements are coordinated. This reflects its significant size and the strategic location of light industry zoned land in proximity to the intersection of two major transport corridors and the critical link to Auckland International Airport.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The options for the local board are to approve or decline the landowner request for the Puhinui Bridge and road connection.

22. The advantages of approving the landowner application are that:

· the proposed connection will enable the development of the land within the Puhinui Precinct as planned in the Auckland Unitary Plan – Operative in Part

· essential roading infrastructure and connectivity provides an important link between Puhinui and Wiri in the local road network

· the bridge crossing over Puhinui Stream has been located and designed to avoid and minimise adverse effects on the significant ecological area in the riparian margin of the stream

· the bioretention device is designed to provide the requisite filtration to remove contaminants from road stormwater runoff

· the bridge aesthetics will be carefully considered at the detailed design phase as it is going over the top of our national trail, so detailing will be important

· the Consortium have committed to cultural design input as agreed with Te Ākitai prior to the bridge detailed design being approved by the council as a condition of resource consent.

23. If the Manurewa Local Board declines the landowner application essential infrastructure and connectivity to the Puhinui Precinct and airport will not be able to proceed. Business growth and employment opportunities for local and neighbouring communities would be inhibited and this option is not recommended by staff.

Land use and specialists’ comments/consultation

24. Auckland Council’s parks and places specialists, senior arboriculture and eco specialist, senior maintenance delivery coordinators, senior parks planner and local board advisors have reviewed the proposal and are in support of the Puhinui Bridge and collector road proceeding. The landowner approval conditions will include mitigation planting with detailed landscape design, a maintenance schedule and reinstatement to be undertaken at the completion of the construction works.

Recommendation

25. The recommendation to the Manurewa Local Board is to approve the application for the construction of the Puhinui Bridge and road connection between 100 prices Road and 69 McLaughlins Road, Wiri as the overarching benefits to the local and wider communities with increased connectivity to the roading networks of SH20, SH20B and employment opportunities during construction and future light industrial land use will be beneficial.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The Consortium has had early and ongoing consultation with Auckland Transport on the many transport related aspects of the proposal. These include the road and bridge design and alignment, the provision of both off and on-road footpaths and cycleways (including the link to the Te Araroa Trail), stormwater drainage and treatment for the road and construction traffic effects. These matters have all been resolved or will be the subject of conditions of resource consent.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Workshops to outline the proposal and respond to questions were held with Ōtara-Papatoetoe and Manurewa Local Boards and staff. All matters have been answered or will become part of the conditions of the formal landowner approval. These include queries about engagement with mana whenua, lighting, safety for egress and entry to the new road, embossing of the underside of the bridge, planting remediation, stormwater run-off during construction and on completion when operating as part of the roading network. All conditions will be mirrored in the resource consent conditions by the senior parks planner.

28. The collector road and bridge will be a time saving connection to the roading networks of SH20, SH20B for locals travelling to work and to the airport and for business transportation especially when the subdivision of the surrounding land to light industry is completed. The path connections to both Colin Dale and Puhinui Reserves will provide improved connectivity for all park users.

29. Recreational use will also be improved as a result of increased walking and cycling connections to Te Araroa Trail and Colin Dale Park.

Tauākī whakaaweawe Māori

Māori impact statement

30. Te Ākitai Waiohua are the recognised tangata whenua of this region. Te Ākitai Waiohua have had on-going engagement with the Consortium and have signed a comprehensive commitment by Southern Gateway Consortium to matters raised by Te Ākitai. Site visits and engagement with Ngāti Tamaoho, Ngai Tai Ki Tamaki and Ngāti te Ata have been undertaken with a focus on stormwater considerations but no new matters were raised.

Ngā ritenga ā-pūtea

Financial implications

31. On completion of the bridge and road construction, ownership and management is to be transferred to Auckland Transport so there are no financial operational implications for the local board. The walkway/cycle access track connecting to Te Araroa Trail is currently on private land but will be constructed to the council standards and specifications and vested to the council on completion of the subdivision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Improvements to the roading network is required to be undertaken concurrently with urban development of the Puhinui Precinct. Without this connectivity the functionality of the road network including the critical link to Auckland International Airport will not be created and maintained. The construction ensures more transport choices with a cycle and walkway and closer relationship between home and work access.

33. If the proposal is declined suitable business land will be inaccessible. The bridge and road connection increase efficient use of business land and improves opportunities for affordable business with the light industrial zone being accessible. Additional business zoned land will assist in the economic prosperity of Auckland.

34. The bridge and road infrastructure could cut off access and links to the open space and the esplanade reserve, but this is mitigated for the Puhinui Reserve with the proposal to create a walkway from the bridge connecting to the Te Araroa Trail. This will provide public walking and cycling access. The roading entrance to Colin Dale Park will be upgraded with a new road off the proposed roundabout to give a more defined access point to the park. Pedestrian access to Colin Dale Park is to be considered at a later stage.

35. Water quality could be degraded during construction and subsequent use of the road and bridge. Silt fences are planned to prevent sediment laden water entering the Puhinui Stream and around each earthworks catchment dirty water diversions are proposed taking any sediment laden water to the sediment retention ponds or decanting earth bunds as outlined in the Erosion and Sediment Control Plan.

36. Areas where vegetation removal is required will be replanted with suitable indigenous, riparian plant species. Species selection for replanting will focus on low vertical growing, shade tolerant species to cope with the shade and height of the bridge.

Ngā koringa ā-muri

Next steps

37. If the application is approved the decision will be communicated to the applicant with a formal land owner approval letter. Conditions will be placed on the land owner approval regarding (but not limited to):

· health and safety conditions

· ensuring the applicant controls rubbish at the site

· planting and maintenance schedule to be provided to the council’s senior arboriculture and eco specialist for approval

· compliance with all regulatory documents

· reinstatement of the council land such as the grass reinstated and the remainder of the reserve to at least its original condition.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Southern Gateway Consortium, Roading and Bridge Application Prices Road, Puhinui - Assessment of Environmental Effects, by Merestone, dated 9 November 2018	29
b ⇩	Land Zoning, Auckland Unitary Plan – Operative in Part	57
c ⇩	Southern Gateway Prices Road Extension, Wiri – Roading Layout Plan, by CKL dated 26 October 2018	59

Ngā kaihaina

Signatories

Author

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

15 August 2019

Local Board Annual Report 2018/2019

File No.: CP2019/14284

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2018/2019 Annual Report for the Manurewa Local Board, prior to it being adopted by the Governing Body on 26 September 2019.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2018/2019 is being prepared and needs to be adopted by the Governing Body by 26 September 2019. As part of the overall report package, individual reports for each local board are prepared.

3. Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) adopt the 2018/2019 Manurewa Local Board Annual Report as set out in Attachment A.

b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c) note that the draft 2018/2019 Manurewa Local Board Annual Report as provided in Attachment A will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

Horopaki

Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its 2018/2019 Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes in their local board plan.

6. Auckland Council currently has a series of bonds quoted on the NZX Debt Market (quoted bonds) maintained by NZX Limited. As a result, the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules (listing rules) and the Financial Markets Conduct Act 2013 (FMCA). Under these obligations, local boards may not release annual financial results in any form, including publishing their agenda/minutes containing their results, until council group results are released to the NZX on 27 September 2019. Therefore, the attached annual report is being presented as confidential.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The annual report contains the following sections:

Section	Description
Mihi	The mihi relates to the local board area.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area	A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
Funding information	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11. The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2018/2019 Annual Report for the local board are:

· Audit NZ review during August and September 2019

· report to the Governing Body for adoption on 26 September 2019

· release to stock exchanges and publication online on 27 September 2018

· physical copies provided to local board offices, council service centres and libraries by the end of October 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft 2018/2019 Manurewa Local Board Annual Report - Confidential

Ngā kaihaina

Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Victoria Villaraza - Acting General Manger Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

15 August 2019

Auckland Council’s Year End and Quarterly Performance Report: Manurewa Local Board for quarter four 2018/2019

File No.: CP2019/13759

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2019, and the overall performance for the financial year, against the agreed 2018/2019 local board work programme.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Manurewa Local Board and includes financial performance and delivery against work programmes for the 2018/2019 financial year.

3. Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

4. Ninety-eight activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Five activities were undelivered, cancelled, put on hold or deferred and twenty-four projects/activities have not progressed as expected during 2018/2019.

5. Key highlights for quarter four include:

· increased participation and facility usage at local community facilities

· water quality testing at Manurewa beaches as part of the board’s expanded water quality testing programme has been completed

· the planting of 47,200 plants by ecological volunteers.

6. Key activity achievements from the 2018/2019 work programme include:

· positive results from initiatives responding to waste minimisation and illegal dumping

· significant growth in visits of groups targeted for free access to Manurewa Pool.

7. Key activities not delivered / not progressed as expected include:

· supporting Youth Transitions in the ATEED work programme due to this action being superseded by the delivery of Youth Connections through the Southern Initiative.

8. The 2018/2019 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2019

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public 30 September 2019.

Horopaki

Context

9. The Manurewa Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events; approved on 21 June 2018

· Parks, Sport and Recreation; approved on 21 June 2018

· Libraries and Information; approved on 21 June 2018

· Community Facilities: Build Maintain Renew; approved on 16 August 2018

· Community Leases; approved on 19 July 2018

· Infrastructure and Environmental Services; approved on 21 June 2018

· Local Economic Development; approved on 21 June 2018

· Plans and Places; approved on 19 July 2018.

10. Youth Connection activities moved from the Arts, Community and Events to The Southern Initiative work programme in quarter two.

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

Key highlights for quarter four

12. The key achievements to report from the quarter four period include:

· participation and facility usage at local community facilities increased, continuing the trend shown in the previous three quarters. This includes:

o a three per cent increase in participant numbers and ten percent increase in booking hours at venues for hire

o a 57 per cent increase in active visits to Manurewa Pool and Leisure Centre

o increases in programme enrolments at Manurewa Leisure Centre

· water quality testing at Manurewa beaches as part of the board’s expanded water quality testing programme was completed in April 2019. A final report on the results with recommendations for the next financial year will be provided to the board

· ecological volunteers contributed an estimated 4494 hours in this quarter, planting 42,700 plants. Additionally, the large planting event for the Million Trees at Tōtara Park resulted in 52,000 trees being planted.

Overall performance against the Manurewa Local Board 2018/2019 work programme

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2019) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red), and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

14. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

15. The table below shows the overall performance of work programme activities (RAG status and activity status by work programme).

Table 1: End of year Local Board Work Programmes Status

RAG Status	Activity Status	ACE	PSR	Libraries	CF	Leases	I&ES	ATEED	P&P	TSI
Green	Completed	21	14	7	19	1	7	2	-	1
Green	In progress	1	-	-	23	-	-	1	1	-
Amber	In progress	1	3	-	2	1	1	-	-	-
Red	In progress	-	-	-	-	4	-	-	-	-
Red	On Hold	-	-	-	6	5	-	1	-	-
Grey	Deferred	1	-	-	1	-	-	-	-	-
Grey	Cancelled	2	-	-	-	-	-	1	-	-

Key activity achievements from the 2018/2019 work programme

16. The key achievements in the delivery of the local board work programmes for 2018/2019 include:

· door knocking as part of the community waste minimisation initiative by Te Awa Ora Trust (Talking Trash) resulted in:

o 2852 homes in Manurewa visited with information pamphlets distributed

o 810 face-to-face conversations providing information on how to reduce, reuse and recycle waste

o over 250 new households enabled to book inorganic collections

o 15 new waste champions registered with Talking Trash

o 11 local people were employed to undertake this project

· the provision of free access to Manurewa Pool for those aged 65 and over, adults supervising children and people with disabilities has resulted in significant growth in visits from these groups. Senior swimming has increased to more than 2,000 visits per quarter. 16 years and under swimming and total pool visits by families have grown by over 15 per cent.

Overview of work programme performance by department

Arts, Community and Events work programme

17. In the Arts, Community and Events work programme, there are 22 activities that were completed by the end of the year or will be by end of July 2019 (green), one activity that is in progress but is delayed (amber) and three activities that have been cancelled and deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Manurewa Lifelong Learning and Seniors Network	Amber	In progress	The amber status is attributed to lack of effective delivery of the Seniors Network. Staff will present new recommended approaches in quarter two of the new financial year.

Parks, Sport and Recreation work programme

18. In the Parks, Sport and Recreation work programme, there are 14 activities that were completed by the end of the year or will be by end of July 2019 (green) and three activities that are in progress but are delayed (amber). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Clendon Park Community Reserve: Service Assessment	Amber	In progress	It was agreed with the board that while there was a focus on other park developments, consultation for this project would be deferred to late June. Engagement with the community is complete. Data is compiled and will be presented to the board in August. This will provide information to scope a concept plan for the park which is in the Community Facilities 2019/2020 work programme.
MR: Māori naming of reserves and facilities Phase two	Amber	In progress	The naming programme was more elongated than hoped. Staff are working with mana whenua, and the first tranche of names is expected to be delivered late 2019.
Puhinui Stream boardwalk	Amber	In progress	In quarter three, Panuku confirmed that the easement agreement with Counties Manukau District Health Board (CMDHB) was agreed. The CMDHB land to be developed as part of this project has been clearly defined. However, detail of the easement is yet to be confirmed and this is required before a service assessment can be prepared. Once the detail for the proposed easement along Puhinui Stream has been confirmed, a scope will be drafted for the network development needs at the site.

Libraries and Information work programme

19. In the Libraries and Information work programme, there are seven activities that were completed by the end of the year or will be by end of July 2019 (green).

Community Facilities: Build Maintain Renew work programme

20. In the Community Facilities: Build Maintain Renew work programme, there are 42 activities that were completed by the end of the year or will be by end of July 2019 (green), two activities that are in progress but are delayed (amber), six activities that are significantly delayed, on hold or not delivered (red) and one activity that has been deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Manurewa AFC Building - renew building exterior and roof	Red	On Hold	Project on hold as awaiting further instructions regarding local board advocacy.
Manurewa Community Centre development	Red	On Hold	A strategic assessment is required to be able to progress the project. The strategic assessment is still in progress.
Maritime Recreational Fund	Red	On Hold	This project has been placed on hold for assessment of Weymouth boat ramp requirements and direction for stage 2 development.
Manurewa - renew signage FY17-18	Red	On Hold	Project has been placed on hold due to region wide initiative for Auckland signage to be bilingual.
Manurewa Coastal Walkway Network - develop walkways (Heron Point)	Red	On Hold	This is funded from the Maritime Recreational Fund which is currently directed towards the Weymouth boat ramp upgrade. On completion of the boat ramp any remaining funds can be reconsidered for this project.
Manurewa AFC Building - refurbish facility	Red	On Hold	Project on hold as awaiting further instructions regarding local board advocacy.
Clendon Park Community House - refurbish exterior including roof	Amber	In progress	The project was on hold pending procurement. Staff had to re-tender the work. The next step is to award the contract and commence physical works.
Manurewa - renew walkways and paths 2018/2019+	Amber	In progress	Any physical works are dependent on completion of the Greenways (Local Paths) plan. This is due for local board approval in September 2019.

Community Leases work programme

21. In the Community Leases work programme, there is one activity that was completed by the end of the year or will be by end of July 2019 (green), one activity that is in progress but is delayed (amber), and nine activities that are significantly delayed, on hold or not delivered (red). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Jellicoe Park, 40R Jellicoe Road, Manurewa: Lease to Manurewa Amateur Athletic and Harrier Club Incorporated	Red	In progress	Staff are waiting to receive the new lease application from the group. Staff anticipate the application will be received during quarter one of the 2019/2020 financial year work programme year.
Mountfort Park, 77R Sykes Road, Manurewa: Lease to Te Kohanga Reo National Trust Board - Tahuri Mai	Red	In progress	A new lease application has been received from the group and a site visit has been undertaken. Staff workshopped the matter with the local board in June and will prepare a report in quarter one of the 2019/2020 financial year for the local board to consider.
Tadmore Park, 238R Great South Road, Manurewa: Lease to Senior Citizens Service Club of Manurewa Incorporated	Red	In progress	This item is in progress and will be completed in the 2019/2020 financial year. Staff are working with Service Strategy and Integration, and Community Empowerment to develop options to improve the utilisation of the council-owned building.
Mountfort Park, 25R Dr Pickering Avenue, Manurewa: Lease to Manurewa Rugby Football Club Incorporated	Red	In progress	This matter is pending resolution of outstanding building insurance charges. Leasing staff have met with the local board to discuss issues related to building insurance cover and are currently working with the Legal and Risk Department to provide further information pertaining to historical invoices for the insurance. The outcome of this will be further discussed with the local board at an upcoming workshop.
Clendon Community House, 60 Maplesden Drive: Lease to Clendon Residents Group Incorporated	Red	On Hold	This lease project is on hold pending confirmation of the head lease with Housing New Zealand for the Clendon Community House.
Ratavine Community House, 1 Rata Vine Drive, Manukau Central: Lease to RaWiri Residents Association Incorporated	Red	On Hold	This lease project is on hold pending confirmation of the head lease with Housing New Zealand for the Ratavine Community House.
Mountfort Park, 25R Dr Pickering Avenue, Manurewa: Lease to Manukau Racing Pigeon Club Incorporated	Red	On Hold	This item is on hold pending the reinstatement of the group's incorporated status. Staff will progress this once confirmation of the reinstatement has been received.
Manurewa Netball Complex, 1R Dalgety Drive, Manukau Central: Lease to Netball Manurewa Incorporated	Red	On Hold	This matter is on hold pending completion of a service needs assessment and operational framework for multiple use of the building. Service Strategy and Integration are assessing the service need following the proposal to transfer the building to the council. Leasing staff together with Active Recreation are investigating the methodology of multiple uses of the building to activate the space and increase utilisation. Options will be presented to the board once the assessments are completed.
War Memorial Park, 16R Gibbs Road, Manurewa: Lease to Manurewa Association Football Club Incorporated	Red	On Hold	This lease is on hold as awaiting further instructions regarding local board advocacy.
Manurewa Swimming Pool Grounds, 31R Russell Road, Manurewa: Lease to Manurewa Tennis Club Incorporated	Amber	In progress	This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. A site visit was undertaken, and staff are working with Active Recreation regarding improving the utilisation of the site. This item is anticipated to be progressed during quarter one.

Infrastructure and Environment Services work programme

22. In the Infrastructure and Environment Services work programme, there are seven activities that were completed by the end of the year or will be by end of July 2019 (green), and one activity that is in progress but is delayed (amber). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Manukau Harbour Forum (Manurewa)	Amber	In progress	This work programme was not able to be delivered within this financial year due to the governance and management review not beginning until June 2019, and the symposium and community forum event being rescheduled from June to August 2019. Accrual of the 2018/2019 budget allocation for the symposium event will occur to cover costs.

Local Economic Development work programme

23. In the Local Economic Development work programme, there are three activities that were completed by the end of the year or will be by end of July 2019 (green), one activity that is significantly delayed, on hold or not delivered (red) and one activity that has been cancelled in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Supporting youth transitions

Red

Not delivered

Staff engaged with The Southern Initiative to better understand how this could be progressed. The delivery of Youth Connections has superseded this action.

Plans and Places work programme

24. In the Plans and Places work programme, there is one activity that was completed by the end of the year or will be by end of July 2019 (green).

The Southern Initiative work programme

25. In the Southern Initiative work programme, there is one activity that was completed by the end of the year or will be by end of July 2019 (green).

Deferred activities

26. As part of the local board funding policy, activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2018/2019 will be deferred into 2019/2020 work programmes.

27. Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report informs the Manurewa Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2018/2019 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

30. The Community Empowerment Unit is continuing to build partnerships and relationships with mataawaka and mana whenua. Recent activity included a focus on increasing Maori representation and voter participation. Staff worked alongside Te Kaha O Te Rangatahi and Te Ata Rangatahi to deliver a Rangatahi Te Reo co-design workshop to more than 35 rangatahi.

31. The beginning of Matariki was celebrated with a special ceremony at Te Matariki Clendon Library. It was well attended by the community to hear Kapa Haka, waiata and a Matariki story. This was followed by kai. Presentations by Nga Puna Toi Ora Ki Tuwharetoa on tuna (eel) restoration captivated students and adults alike. Kawe Roes from Māori TV was the story teller at a special Matariki story time. He entranced the tamariki with his humorous stories, songs and his demonstrations of traditional Māori musical instruments.

32. Nathan Homestead hosted Raranga Harakeke- Flax Weaving 2-day workshop where attendees were taught the traditional Māori flax weaving and foundational concepts behind the practice of mahi raranga: tikanga, history and te reo.

33. Through Youth Connections, a week long Noho based Health and Safety Training was provided to 14 young people from Manurewa including 13 Maori descended young people and one Pasifika young person. Thirty-six unit standards were completed which all 14 young people passed. Of the 14 participants, nine were female and five were male. Participants built strong relationships, felt closer to their culture and felt connected. Their CVs were created at this time and soft skills were also developed.

34. The strategic broker has been focused on actively engaging with key stakeholders and strengthening relationships to enable initiatives that support, promote and celebrate Maori development, heritage and identity. This included engagement with Cause Collective (previous known as Alliance Community Initiatives Trust). Cause Collective participated in a tour with Mana Whenua to look at potential sites for Te Kauae (star compass) plus identify potential locations for other maramataka projects across Manurewa.

35. Over the last quarter, Manurewa Marae has continued with its Relashing the Waka project. Programmes were delivered for kuia, kaumatua, rangatahi, and pepe as well as other members of the community. Over 300 people engaged and participated in these weekly programmes for three days per week. The outcomes of the programmes will inform future professional development opportunities for the wider community.

36. As part of the Māori naming of reserves and facilities Phase two project, staff have been working with mana whenua on new names. As part of sorting through the overlapping naming interest, six mana whenua have currently indicated naming interest and are now working through the naming process to ensure one name is gifted back to the board per site. Mana whenua have also indicated that the first tranche of names that they will be able to deliver on will be less than initially requested by the local board. They are very supportive of the board's aspiration and will seek to achieve the board's vision over a couple of years.

Ngā ritenga ā-pūtea

Financial implications

37. This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2018/2019 work programmes and to report this to the public. This report is for information only and therefore there are no financial implications associated with this report.

Financial performance

38. Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (for example, building consents) and market conditions.

40. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

41. Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work Programme Update	75
b ⇩	Financial Report - Confidential

Ngā kaihaina

Signatories

Author	Sarah McGhee - Senior Local Board Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

15 August 2019

Approval for 8 new road names at 834 Great South Road & 10 Pacific Events Centre Drive, Manukau

File No.: CP2019/14616

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to name 8 new roads within the new ‘Pacific Gardens’ development, located at 834 Great South Road & 10 Pacific Events Centre Drive, Manukau.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. On behalf of the developer and applicant, Changda International New Zealand Ltd, has proposed the following names for consideration by the Local Board:

Table 1: Pacific Gardens Preferred And Alternative Road Names
	APPLICANT PREFERRED		OPTION 1		OPTION 2
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME	TYPE	ALTERNATIVE NAME	TYPE
Road 1	Sun Orchid	Avenue	Moorea	Avenue	Lanai	Avenue
Road 2	Mahalo	Avenue	Mahina	Avenue	Kendis	Avenue
Laneway ‘in’	Kauai	Avenue	Flame Tree	Avenue	Aitutaki	Avenue
Laneway ‘out’	Coral Tree	Avenue	Kalani	Avenue	Red Tulip	Avenue
Laneway 1	Papaya	Lane	Te Whetū Rehua	Lane	Star Jasmine	Lane
Laneway 2	Pacific Daisy	Lane	Sugarcane	Lane	Fan Palm	Lane
Laneway 3	Āperira	Lane	Aksha Way	Lane	Bamboo Orchid	Lane
Walkway	Beech Cherry	Way	Huvalu	Way	Lady Palm	Way

4. The proposed road names have been assessed against Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical and safety standards are met and the names are not duplicated anywhere else in the region. Mana whenua were also consulted.

5. However, some of the names do not appear to relate to the local area despite the best efforts of staff to encourage the applicant to suggest more locally-themed names. The developer was not forthcoming on this point and wanted to keep with the names listed above, as they are in keeping with the Pacific Gardens name of the development. Therefore, it is up to the local board to decide upon the thematic suitability of the names within the local context.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve 8 names for the following new roads within the ‘Pacific Gardens’ development, located at 834 Great South Road & 10 Pacific Events Centre Drive, Manukau, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60082208 (MC_49107) & SUB60302735):

i) ROAD 1: (local board to insert chosen name)

ii) ROAD 2: (local board to insert chosen name)

iii) LANEWAY ‘IN’: (local board to insert chosen name)

iv) LANEWAY ‘OUT’: (local board to insert chosen name)

v) LANEWAY 1: (local board to insert chosen name)

vi) LANEWAY 2: (local board to insert chosen name)

vii) LANEWAY 3: (local board to insert chosen name)

viii) WALKWAY: (local board to insert chosen name)

Horopaki

Context

6. Resource consent BUN60082208 (MC_49107) & SUB60302735 was issued in May 2016 under the Housing Accords and Special Housing Area Act 2013, for Stage 1 of the ‘Pacific Gardens’ development and subdivision.

7. Eight new roads created within the development will service approximately 1100 new dwellings.

8. The site is located next to the Vodafone events Centre and the Vector Wero Whitewater Park.

9. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the 8 roads require road names because they all serve more than 5 lots.

10. The applicant has applied for 224c completion certificates for the development and requires approved road names as soon as possible, in order to allocate addresses to the new titles.

11. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

13. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

14. The applicant has proposed two themes inspired by the South Pacific, reflecting the development name of ‘Pacific Gardens’, and also the ‘melting pot of cultures in Manukau/South Auckland’.

The theme descriptions below are as described by the applicant:

· Theme 1 - South Pacific Flora: “This theme includes many well-known and some lesser-known plants, trees, shrubs and ferns from New Zealand and other South Pacific countries, creating a unique and distinctive nomenclature that reflects both the word ‘Pacific’ and the word ‘Gardens’. We feel that this will create a lovely, evocative direction with names that sound desirable and aspirational. If names are approved that reflect this theme, it would be ideal for us to plant a few relevant trees/plants in or around each road to enhance the name and the Pacific theme of the development”.

· Theme 2 - South Pacific Islands/places of interest: “This theme explores many well-known and some lesser-known islands and features of the South Pacific - paying homage not only to the name of the development, but also to the many Pacific cultures in South Auckland”.

15. The applicant has proposed names which refer to overseas locations, such as islands in Hawaii, Tahiti, Fiji, Cook Islands, and Niue. As referenced in the Auckland Council Road Naming Guidelines, new road names should ideally reflect the historical, cultural, or environmental identity of the local area, to recognise the unique characteristics of that area and possibly the community.

16. Council staff advised the applicant to consider names which directly reflected the local area, rather than the pacific region in general. However, the applicant was intent on proceeding with the ‘Pacific Garden’ themed names and wanted the local board to review and consider this theme and names despite the advice of processing staff.

17. The names proposed by the applicant have been assessed against Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. However, many of the names do not strictly relate to the local area, other than that New Zealand is a Pacific nation with diverse inhabitants, and that the names are of a Pacific and plant theme in-line with the ‘Pacific Gardens’ name of the development. It is therefore up to the local board to decide upon the thematic suitability of the names within the local context.

18. The Auckland Council Road Naming Guidelines do not prohibit the use of names from other regions or cultures. Road naming is at the discretion of the local board. The ‘Pacific Garden’ theme of the proposed names can be interpreted as a comprehensive theme that creates a good narrative for the overall development, with a clear connection to its ‘Pacific Garden’ name, and also connecting it to the ‘diverse local community’ of the area, as suggested by the applicant.

19. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are technically acceptable and not duplicated elsewhere in the region.

20. ‘Avenue’, ‘Way’ and ‘Lane’ are acceptable road types for the new roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

21. On behalf of the applicant, Council staff contacted (via email) all relevant local iwi and invited them to comment on the applicant’s proposed names. There was only one te reo name proposed by the applicant, with some earlier suggestions being omitted due to duplication issues. No iwi provided responses or comments on the te reo name, or any of the proposed names, despite a suitable period to allow time for a response (10 working days is the standard period for the road naming process).

22. The applicant’s proposed names and meanings are set out in the table below:

Table 2: Pacific Gardens Preferred And Alternative Road Names & Meanings

Road

Number

Applicant’s Proposed Names & Preferences

Meaning

(as described by applicant)

Road 1:

Sun Orchid Avenue

(Applicant preferred)

New Zealand’s most common sun orchid is the white or pink-flowered Thelymitra longifolia. It has a single, fleshy, strap-like leaf and produces a flowering stem bearing three to eight flowers. This orchid is common in open habitats and is found throughout New Zealand. Sun orchids are so named because some will only open their flowers if they are in full sunlight.

(Source- New Zealand Native Orchids website:

http://www.nativeorchids.co.nz/Sun_Orchids1_LR.htm)

Moorea Avenue

(alternative)

Moorea Island is located in Tahiti.

The name is chosen to acknowledge Polynesian residents living in South Auckland and many of whom may reside within the development. The applicant hopes that the use of this name would inspire a sense of home and belonging, as well as to inspire a pacific gesture of peace and tranquillity.

Lanai Avenue

(alternative)

Lanai is the 6th largest of the Hawaiian Islands.

This name was chosen to acknowledge Hawaiian residents living in South Auckland and many of whom may reside within the development. The applicant hopes that the use of this name would inspire a sense of home and belonging, as well as to inspire a pacific gesture of peace and tranquillity.

Road 2:

Mahalo Avenue

(Applicant preferred)

Hawaiian word meaning: Thanks, gratitude, admiration, praise, esteem, regards, or respects.

Mahina Avenue

(alternative)

In Hawaiian mythology, Mahina is a lunar deity, mother of Hemā. Mahina is also the word for the "Moon" in the Hawaiian language.

Kendis Avenue

(alternative)

Originating from America, the word Kendis means pure, which in nature is the essence of being. The applicant chose this word whilst researching Hawaii, as it can be seen to tie many parts of the development together.

Laneway ‘In’:

Kauai Avenue

(Applicant preferred)

Kauai is an island in the Central Pacific, part of the Hawaiian archipelago. It is nicknamed "the Garden Isle" thanks to the tropical rainforest covering much of its surface.

The name is chosen to acknowledge Hawaiian residents living in South Auckland and many of whom may reside within the development. The applicant hopes that the use of this name would inspire a sense of home and belonging, as well as to inspire a pacific gesture of peace and tranquility.

Flame Tree Avenue

(alternative)

A bright coloured tree found in many countries including Australia and some subtropical countries. Also known as a ‘Coral Tree’.

Aitutaki Avenue

(alternative)

An island in the Cook Islands, which the applicant describes as stunning and exclusive. The applicant hopes that this name creates an aspirational and desirable street name.

Laneway ‘Out’:

Coral Tree Avenue

(Applicant preferred)

Deciduous tree (Erythrina xsykesii) that grows up to 12-(18)m high; trunks with stout prickles. Their habitats include coastal areas, wetlands, and forest margins. Also known as a ‘Flame Tree’.

Kalani Avenue

(alternative)

Hawaiian word meaning "the heavens".

ka = the; lani = heaven, sky, royal, majesty

Red Tulip Avenue

(alternative)

Name chosen from a list of plants, trees, shrubs and ferns from around New Zealand and the South Pacific region.

LANEWAY 1:

Papaya Lane

(Applicant preferred)

A tropical fruit imported to New Zealand from the Cook Islands and Fiji.

Te Whetū Rehua Lane

(alternative)

Maori meaning: The Maori Guiding star.

Rehua is Antares - the brightest star in the constellation Scorpius and the one associated with summer. Chosen to reflect the Maori navigation, as well as to bring a feeling of reassurance (and guidance) to the families residing within the development.

Star Jasmine Lane

(alternative)

(Trachelospermum jasminoides) A self-twining climber with glossy green leaves and highly fragrant jasmine-like white flowers.

The applicant chose this name from a list of trees, shrubs and ferns from around New Zealand and the South Pacific region.

LANEWAY 2:

Pacific Daisy Lane

(Applicant preferred)

Name chosen to create a unique and distinctive nomenclature that reflects both the words ‘Pacific’ and the word ‘Gardens’.

[Staff note that this is not a species of daisy, but rather a fabricated name].

Sugarcane Lane

(alternative)

A crop found in tropical and subtropical regions and used for sugar production. The sugarcane is thought to have originated from the Pacific Islands.

Fan Palm Lane

(alternative)

Name chosen from a list of trees, shrubs and ferns from around New Zealand and the South Pacific region.

LANEWAY 3:

Āperira Lane

(Applicant preferred)

Maori word meaning: April.

To reflect the month construction started.

Aksha Lane

(alternative)

Aksha is Hindi for blessing, to reflect the vast Indian population in the area and many of whom may reside within the development.

Bamboo Orchid Lane

(alternative)

Bamboo Orchid (Earina mucronata) is endemic to New Zealand. The specific epithet means "pointed" and refers to the shape of the tips of this orchid's very narrow leaves. The leaves are arranged alternately in one plane along a flattened, unbranched pseudobulb which can grow up to 1m in length but which is generally shorter.

The applicant chose this name from a list of trees, shrubs and ferns from around New Zealand and the South Pacific region.

Walkway:

Beech Cherry Way

(Applicant preferred)

Name chosen from a list of trees, shrubs and ferns from around New Zealand and the South Pacific region. This name is proposed to create a unique and distinctive nomenclature that reflects both the word Pacific and the word Gardens.

Huvalu Way

(alternative)

Named after the tropical rainforest conservation area in Niue.

Mallard Way

(alternative)

The mallard (Anas platyrhynchos) is the most common duck in New Zealand. They are an introduced species found in wetlands all over New Zealand. They are dabbling ducks that congregate in groups or flocks of varying sizes, eating water plants and small invertebrates. They have bright orange legs and feet, orange and brown bills and a blue speculum edged with white at both the front and back.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The report seeks the decision of the local board. The decision is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

25. The decision sought from the Manurewa Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

26. The applicant has proposed one Maori road name in their application, with some earlier suggestions being omitted due to duplication issues, the rest being from a more general ‘Pacific’ theme. Iwi have not provided any alternative for the board to consider.

Ngā ritenga ā-pūtea

Financial implications

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to Land Information New Zealand and recorded in the New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	109
b ⇩	Location Plan	111

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

15 August 2019

Auckland Film Protocol consultation feedback and recommended changes

File No.: CP2019/14450

Te take mō te pūrongo

Purpose of the report

1. To receive a summary of consultation feedback on the draft Auckland Film Protocol, and to provide feedback on the recommended changes to the document.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently reviewing the Auckland Film Protocol. The Auckland Film Protocol sets out:

· the commitment of the council group to supporting filming in Auckland;

· expectations and rules that filmmakers must abide by when filming in Auckland; and

· provides guidance for filmmakers on the process for approval to film in Auckland.

3. The purpose of the review was to ensure that the Auckland Film Protocol is up-to-date and identify emerging trends, issues or opportunities that should be addressed. Content of the Auckland Film Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Auckland Film Protocol should be updated. Engagement with staff involved in the process of assessing and approving film permit applications from across the council group was undertaken to inform the review and proposed amendments to the Protocol.

4. A revised draft of the Auckland Film Protocol was reported to the Environment and Community Committee in June 2019 for consideration and was approved for public consultation (resolution number ENV/2019/73).

5. The following is a summary of the key changes made to the Auckland Film Protocol before public consultation was undertaken:

· Native species: new content added stating that Auckland Council may place additional conditions on film permits to protect native species

· Kauri dieback: new content added providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

· Drones: new content added stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

· Historic heritage: new content added stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

· Health and safety: new content added to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

· Content of the Auckland Film Protocol was updated to reflect current policy, plans and bylaws of Auckland Council. Some structural and editorial amendments were also made to improve the logic, flow and readability of the document.

6. Public consultation was undertaken over a three week period between 21 June and 12 July 2019.

7. A total of 74 submissions were received during the public consultation period. Manurewa Local Board residents did not provide any submissions on the draft Auckland Film Protocol. There were therefore insufficient submissions from Manurewa Local Board residents to compare local views to regional views. Staff are proposing some changes to the draft Auckland Film Protocol to address submitter concerns. The proposed changes to the draft Auckland Film protocol are shown in Attachment B.

8. This report provides a summary of public feedback and of proposed changes to the draft Auckland Film Protocol to address feedback. The following is a high‑level summary of the key changes proposed to the Auckland Film Protocol in response to public consultation:

· Natural environment: include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts, and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

· Native species: include stronger messages around the potential impact of filming on native species such as birds, and that filming permits may be subject to conditions to manage impacts, and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

· Kauri dieback: amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

· Drones: include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

· Impact on access to public open space: include stronger messages around the need for filmmakers to be respectful of other users of public open space, and state that film permits give limited permission to occupy public open space.

· Compliance and enforcement: include stronger messages around the requirement for filmmakers to comply with the Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

9. Submission themes and proposed changes are summarised in Attachment A.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive a summary of consultation feedback on the draft Auckland Film Protocol

b) provide feedback on the recommended changes to the draft Auckland Film Protocol

c) note that local board feedback will be included in a report to the Environment and Community Committee in August 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

Horopaki

Context

10. The first version of the Auckland Film Protocol (the protocol) was adopted by the Regional Development and Operations Committee (resolution number RDO/2013/27) on 14 March 2013. A review of fees for filming in the Auckland Region was undertaken in 2014 and a new set of region‑wide charges was recommended; providing a simplified and harmonised range of charges. The Governing Body adopted a region‑wide schedule of film fees and revised Auckland Film Protocol on 28 May 2015 (resolution number GB/2015/36).

11. Since the Protocol was adopted in 2015 there have been a number of changes to legislation and to Auckland Council’s policy and planning framework. The purpose of the review of the Protocol was to:

· ensure that the Protocol is up-to-date; and

· identify emerging trends, issues or opportunities to be addressed in the Protocol.

Content of the Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Protocol should be updated. Engagement with staff involved in the process of assessing and approving film permit applications, from across the Council group, was undertaken to inform the review and proposed amendments to the Protocol.

12. Workshops were held in September and October 2018 to engage with local boards that experience a high volume of filming.

13. Engagement to inform the preparation of the revised draft Protocol was also undertaken with:

· Mana whenua: mana whenua interests are represented by 19 iwi (tribal) authorities in Tāmaki Makaurau, Auckland. The 19 iwi authorities were invited, in writing, to inform the review of the Protocol.

· Staff of the Tūpuna Maunga o Tāmaki Makaurau Authority to inform the review.

· Screen sector: the screen sector was invited to participate in a survey in April 2019 to inform the review. The survey asked a series of general questions about the Protocol and experiences of filming in public open space in Auckland.

· The People’s Panel was consulted in September 2018 and a total of 4,762 responses were received. The survey asked a series of questions on views on and experiences of filming in Auckland.

A high-level summary of feedback (including local board feedback) is provided in Attachment C.

14. The review recommended that a range of changes be made to the Auckland Film Protocol. The following is a summary of the key changes proposed to the Environment and Community Committee:

· Native species: include new content stating that Auckland Council may place additional conditions on film permits to protect native species.

· Kauri dieback: include new content providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

· Drones: include new content stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

· Historic heritage: include new content stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

· Health and safety: include new content to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

· Filming on Tūpuna Maunga: update content to reflect that applications to film on Tūpuna Maunga are assessed by the Tūpuna Maunga o Tāmaki Makaurau Authority.

· Updates to content: update content to reflect current policy (e.g. smokefree policy), plans (Auckland Unitary Plan) and bylaws of Auckland Council.

· Structural and editorial: amend some parts of the document to improve the logic, flow and readability of the document.

15. The revised draft of the Auckland Film Protocol was approved by the Envrionment and Community Committee for public consultation in June 2019 (resolution number ENV/2019/73).

Tātaritanga me ngā tohutohu

Analysis and advice

16. Consultation on the revised draft of the Auckland Film Protocol took place from 21 June to 12 July 2019. A total of 74 submissions were received. This represents a substantial increase on the 21 submission which were received in response to the 2015 review of the Auckland Film Protocol. Of the submissions received, 72 were submitted using the online form and 2 non‑form hardcopy submissions were received.

17. Submitters were asked to identify if they worked in the screen sector or not, with:

· 29 submissions (39%) received from individuals or organisations that identified themselves as working in the screen sector

· 45 submissions (61%) received from individuals or organisations that do not work in the screen sector.

The questions included in the online form varied depending on whether the submitter identified themselves as working in the screen industry or not.

18. A breakdown of all submissions received by local board area is shown in Table 1 below. The small number of responses from individual local board areas means that an analysis of views by local board area was not possible for all local board areas.

Table 1: Breakdown of submissions made by local board area.

Local Board Area	Number of respondents	Percentage of respondents
Waitākere Ranges	17	23.0%
Albert-Eden	9	12.2%
Waitematā	8	10.8%
Rodney	6	8.1%
Upper Harbour	5	6.8%
Ōrākei	5	6.8%
Maungakiekie-Tāmaki	4	5.4%
Devonport-Takapuna	4	5.4%
Henderson-Massey	3	4.1%
Kaipātiki	3	4.1%
Howick	2	2.7%
Whau	2	2.7%
Māngere-Ōtahuhu	1	1.4%
Puketapapa	1	1.4%
Hibiscus and Bays	1	1.4%
Papakura	1	1.4%
Franklin	0	0%
Great Barrier	0	0%
Ōtara‑Papatoetoe	0	0%
Manurewa	0	0%
Waiheke	0	0%
Don't Know	1	1.4%
Outside Auckland	1	1.4%
Total	74

19. A series of closed questions were asked of non‑screen sector individuals and organisations and a summary of the responses to these questions is shown in Table 2 below. Table 2 shows that:

· most respondents are supportive of Auckland Council’s film‑friendly approach; and

· most respondents think that the Auckland Film Protocol does enough to manage the impact that filming has on residents and businesses, on public open space and historic and cultural heritage.

Table 2: Feedback on the Auckland Film Protocols management of the impacts of filming

Question	Response	Percentage of regional submissions (number of respondents is shown in brackets)
Do you support Auckland Council's film‑friendly approach?	Yes	75% (33)
	Partially	20% (9)
	No	5% (2)
Do you think the Auckland Film Protocol does enough to manage the impact of filming on residents and businesses?	Yes	56% (18)
	Partially	19% (6)
	No	25% (8)
Do you think the Auckland Film Protocol does enough to manage the impact that filming has on our public open space and environment?	Yes	53% (23)
	Partially	33% (14)
	No	14% (6)
Do you think the Auckland Film Protocol does enough to manage the impact of filming on our historic and cultural heritage?	Yes	62% (26)
	Partially	29% (12)
	No	10% (4)

20. The main reasons given by those who supported Auckland Council’s film‑friendly approach are shown in Table 3.

Table 3: Summary of key reasons for supporting Auckland Council’s film‑friendly approach

Theme	Summary of key submission points
Economic	· generates employment and economic growth · benefits communities and local businesses · benefits a broad range of trades and industries · attracts investment and businesses to Auckland
Cultural and creative	· has cultural benefits allowing and supporting the telling of stories visually · supports the creative economy and enables people to find a future in the creative industries · it’s fun and exciting to see Auckland on the screen
Promotion and tourism	· promotes and showcases Auckland to the world · creates a positive image of Auckland

21. Table 4 shows the key reasons that respondents gave for partially supporting Auckland Council’s film‑friendly approach.

Table 4: Summary of key reasons given for partially supporting Auckland Council’s film‑friendly approach.

Theme	Summary of key submission points
Access	· the impacts on resident, including parking restrictions, road closures and ability to use public open space while filming is taking place need to be considered and managed · need to ensure that film‑makers are respectful of other users of public open space
Notification	· there needs to be sufficient notification to ensure that residents and businesses are aware of open space being used for filming and are not inconvenienced
Balance	· need to consider and manage the impact that filming has on the environment and impacted residents · need to balance the cumulative impacts of filming
Equity	· need to ensure that fees for commercial use of public places are fair

22. The key reasons given for not supporting Auckland Council’s film‑friendly approach were:

· the cost to ratepayers of enabling filming

· that there is not enough protection for individuals, businesses and residents affected by filming being carried out on private property.

23. A series of open‑ended questions were also included to elicit further information about responses to these questions and about a range of other topics. Staff have worked through submissions to determine any changes to be recommended for the final revised Auckland Film Protocol. Attachment A identifies key themes and submission points along with proposed staff responses.

A summary of the most common submission themes and the proposed staff responses are shown in table 5.

Table 5: Summary of key submission themes and proposed staff responses.

Key themes	Summary of proposed responses
Use of drones for filming	Include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.
Impact on natural environment	Include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.
Kauri dieback	Amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.
Impact on native species	Include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.
Impact on access to public open space	Include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.
Compliance and enforcement	Include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.
Health and safety	Amend to enable production companies to arrange alternative timeframes for the submission of a site specific health and safety plan by agreement with Screen Auckland.
Notification	Screen Auckland to consider operational approaches to achieving wider public notification.
Impact on business	No change to the Auckland Film Protocol. The protocol is intended to provide a framework that enables decisions to be made on a case‑by‑case basis.
Equity	No change to the Auckland Film Protocol. Fees for commercial use of public open space are set under the Auckland Council Trading and Events in Public Places Bylaw 2015 and amended through the Long-term Plan and Annual Plan.

24. This report seeks formal feedback from the board at its August 2019 business meeting on the recommended changes to the revised draft Auckland Film Protocol in response to consultation feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Engagement with staff involved in the process of assessing and approving film permit applications, from across the Council group, was undertaken to inform the review and proposed amendments to the Protocol. This included engagement with Auckland Transport, Panuku Development Auckland, and with Auckland Council Community Facilities, Planning, Social Policy and Bylaws, Visitor Experience and Heritage teams.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Role of local boards in film permitting

26. Landowner approval is required to film on any public open space in the Auckland region. Local boards are responsible for landowner approvals for local parks and reserves. Engagement with local boards that experience a high volume of applications for film permits was undertaken in September and October 2018 to inform the review of the Auckland Film Protocol. A summary of the key engagement themes is included in Attachment C and was reported to the Environment and Community Committee in July 2019.

27. A key theme from local board engagement was that the film permit timeframes mean that landowner approval timeframes are very tight, particularly when considering complex or contentious applications. It was also noted that the current timeframes do not allow sufficient time to consider applications at full board meetings or to consult key stakeholders. Given this, the following options on film permit timeframes were presented to the Environment and Community Committee at a workshop in May 2019 and at the June 2019 meeting.

Option one: Status quo

Option two: amend the permit timeframes

· Option 2(a) the permit time frame is amended to be “up to five working days”.

· Option 2(b) the permit time frame is increased to 5‑7 working days.

28. Following direction from the Committee, that increasing timeframes could act as a disincentive making Auckland internationally uncompetitive, the status quo option was retained in the draft Auckland Film Protocol.

Tauākī whakaaweawe Māori

Māori impact statement

29. ATEED has an ongoing relationship with several mana whenua and mataawaka groups across its whole portfolio of activity. To inform the review of the Protocol the 19 Iwi Authorities were invited, in writing, to inform the review. In relation to film permit applications Māori views and input may be obtained in several ways where there is a potential impact on particular land or sites. This is usually coordinated either by the film facilitator, or through the relevant parks manager.

30. Specific processes are in place for the tūpuna maunga, with all commercial filming on the maunga requiring the approval of the Tūpuna Maunga o Tāmaki Makaurau Authority. Screen Auckland facilitates all requests for approval to film on the tūpuna maunga. Approval to film will be subject to conditions and restrictions set by the Tūpuna Maunga Authority. Meetings were held with staff of the Tūpuna Maunga Authority to inform the review and ensure that proposed amendments are consistent with the policy of the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

31. The proposed amendments to the Protocol do not impact on existing levels of service and will not impact on operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks arising from the board giving feedback on the proposed changes to the revised draft Auckland Film Protocol at this time.

33. If adoption of the revised Auckland Film Protocol is delayed this would impact on council’s ability to implement the proposed changes.

Ngā koringa ā-muri

Next steps

34. Public feedback and proposed amendments to the Auckland Film Protocol will be presented to the Environment and Community Committee for approval.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Key submission themes and responses	121
b ⇨	Draft 2019 Auckland Film Protocol (Under Separate Cover)
c ⇩	Summary of preconsultation engagement	129

Ngā kaihaina

Signatories

Author

Marie Jenkins - Screen Facilitation Manager, ATEED

Authorisers

Victoria Villaraza - Acting General Manager Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

15 August 2019

Manurewa Local Board Governance Forward Work Calendar - July 2019

File No.: CP2019/14203

Te take mō te pūrongo

Purpose of the report

1. To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Governance Forward Work Calendar as at 5 August 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide a Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Forward Work Calendar as at 5 August 2019	155

Ngā kaihaina

Signatories

Author	Rohin Patel - Democracy Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Angela Dalton
Deputy Chairperson	Stella Cattle
Members	Joseph Allan
	Sarah Colcord
	Angela Cunningham-Marino
	Rangi McLean
	Ken Penney
	Dave Pizzini