Agenda of Extraordinary Meeting of the Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

27 August 2019

Maungakiekie-Tāmaki Local Grants Round One 2019/2020 grant allocations

File No.: CP2019/14449

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Maungakiekie-Tāmaki Local Grants Round One 2019/2020 including multiboard applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for Maungakiekie-Tāmaki Local Grants Round One 2019/2020 (Attachment B) including multiboard applications (Attachment C).

3. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2019/2020 on 23 April 2019 (Attachment A). The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $120,000 for the 2019/2020 financial year.

5. Thirty-four applications were received for Maungakiekie-Tāmaki Local Grants, Round One 2019/2020, requesting a total of $219,138.24 and seventeen multiboard applications were also received requesting a total of $57,245.70.

Ngā tūtohunga

Recommendations

That the Maungakiekie-Tāmaki Local Board:

a) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Local Grants Round One 2019/2020 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2011-128	City of Sails Pipe Band Incorporated	Arts and culture	Towards the purchase of 40 bagpipe covers.	$4,220.00	Eligible
LG2011-143	The Dust Palace Charitable Trust	Arts and culture	Towards “To weave a people” workshop series including the “BlindSpot Circus” mentors, scholarship tutor fees, and health and safety monitoring costs.	$7,000.00	Eligible
LG2011-145	Action Education Incorporated	Arts and culture	Towards the facilitator fees, administration and resources to deliver 20 spoken word poetry workshops at the "312 Hub" in Onehunga from 1 September 2019 to 30 September 2019.	$2,400.00	Eligible
LG2011-147	The Good The Bad Charitable Trust	Arts and culture	Towards the cost of a feasibility study to produce an annual outdoor sculpture event at Panmure Basin and Onehunga Bay Reserve.	$5,500.00	Eligible
LG2011-104	Everybody Eats Charitable Trust	Community	Towards the cost of carpentry labour, and materials, electrical services, and equipment for the fit-out of the new ‘Pay As You Feel’ restaurant at 306 Onehunga Mall.	$10,000.00	Eligible
LG2011-107	The Friends Of Onehunga Community House Incorporated	Community	Towards the cost of a half-day workshop on "Raising Your Profile in the Community" in May 2020 including workshop and travel costs.	$2,415.00	Eligible
LG2011-109	Maungarei Community Christian Trust	Community	Towards the cost of fun activities, balloons, lollies, prizes and a traffic management plan for the "2019 Light Party" on 31 October 2019.	$5,704.50	Eligible
LG2011-112	Onehunga Toy Library	Community	Towards the expansion of the toy library inventory through the purchase of new toys.	$1,207.94	Eligible
LG2011-113	Onehunga Chinese Association Incorporated	Community	Towards the cost of venue hire, outdoor activities, design, and maintenance of the website, social media and the Chinese New Year Festival for the period of 1 October 2019 to 30 September 2020.	$12,900.00	Ineligible due to the request being over $10,000.
LG2011-114	Ellerslie Playcentre New Zealand Playcentre Federation Incorporated	Community	Towards the manufacture and installation of weatherproof deck screens at Ellerslie Playcentre.	$5,720.00	Eligible
LG2011-115	Communicare-Civilian Maimed Association (Auckland) Incorporated	Community	Towards the weekly venue hire cost of the Royal Oak Friendship Centre for one year from 2 September 2019 to 31 August 2020.	$1,200.00	Eligible
LG2011-116	Mountains To Sea Conservation Trust	Community	Towards the cost of running the "Tāmaki Kaitiaki Programme" for 60 students of Tamaki College, including the equipment levy to replace equipment.	$3,367.50	Eligible
LG2011-117	Glen Innes Chinese Groups Incorporated.	Community	Towards the venue hire cost, purchase of an electronic musical instrument (keyboard arranger), purchase and delivery charges for costumes from China, travel(mileage), stationery and administration costs for the China National Day, Christmas event and the Chinese New Year celebration festival.	$9,552.00	Eligible
LG2011-118	Panmure FM	Community	Towards the purchase of a laptop for the “Panmure FM” radio studio to enhance audio quality.	$888.00	Eligible
LG2011-119	Community Impact Trust	Community	Towards the purchase of a trailer to help with the collection of green waste.	$5,785.00	Eligible
LG2011-124	Shanti Niwas Charitable Trust	Community	Towards the International Day of Older Person (IDOP) celebrations on 21 September 2019, including the cost of venue hire, stage, decorations, publicity, event coordination, catering, contributions for volunteers and judges, sound system hire, prizes, videography, photography, artist fees, transport, entertainment, and waste management.	$10,000.00	Eligible
LG2011-126	The Potters House Christian Fellowship Onehunga	Community	Towards the venue hire and advertising cost for the "#OPH - Fresh Start" programme.	$10,000.00	Eligible
LG2011-127	Auckland Regional Migrant Services Charitable Trust	Community	Towards the cost of transport for participants, overheads and staff wages including playgroup leader's and manager's salary for the period of 2 September 2019 to 30 June 2020.	$10,000.00	Eligible
LG2011-129	Youthline Auckland Charitable Trust	Community	Towards the overall costs to train, manage and supervise the volunteer counsellors, triage support and telecommunications for the period of 1 September 2019 to 31 March 2020.	$5,000.00	Eligible
LG2011-132	Life Education Trust Counties Manukau	Community	Towards the overall costs to deliver a health and well-being programme to schools in the Maungakiekie-Tāmaki Local Board area.	$10,000.00	Eligible
LG2011-134	Kahui Tu Kaha Ltd	Community	Towards the cost of running "'Niu' (Coconut) Tree of Life" a Pasifika focus programme including the cost of venue hire, specialist tutor fees, purchase of tools, equipment, materials, and transport to events for the period of 17 September 2019 to 30 October 2020.	$7,304.00	Eligible
LG2011-135	Dance Therapy NZ	Community	Towards programme facilitation, coordination, materials, marketing and administration costs for "Arts 4 Us" drop-in workshops in Riverside and Oranga from 11 February 2020 to 24 June 2020.	$10,000.00	Eligible
LG2011-137	CCS Disability Action Auckland Incorporated	Community	Towards all costs of the "International Day of Disabled people", a family fun day to be held on 3 December 2019 including the cost of New Zealand Signage Language interpreters, audiovisual equipment hire, food, and entertainment.	$5,000.00	Eligible
LG2011-139	The Carol White Family Centre Incorporated	Community	Towards the "Refugee and Migrant Children and Families Welfare Support" programme, including the cost of transport, food, training and supervision, resources for early childcare centre and a bilingual assistant.	$10,000.00	Eligible
LG2011-141	Kids Safe with Dogs Charitable Trust	Community	Towards instructor wages, administration and printing costs to deliver the "Kids Safe with Dogs" programme to schools in the Maungakiekie-Tāmaki area.	$8,775.00	Eligible
LG2011-142	Mount Wellington Playcentre New Zealand Playcentre Federation Incorporated	Community	Towards the purchase of heuristic and sensory play resources for infants and toddlers.	$2,511.27	Eligible
LG2011-130	Tread Lightly Charitable Trust	Environment	Towards the costs of bringing the Tread Lightly Caravan to Tamaki Primary.	$2,555.00	Eligible
LG2011-101	Sports Implementation Foundation	Sport and recreation	Towards all boxing gear including hand wraps, gloves and protective gear to provide a boxing and fitness mentoring programme over six months.	$10,000.00
LG2011-110	Glen Taylor School Board of Trustees	Sport and recreation	Towards the purchase of a fleet of different sized children's bikes, helmets, and container to store the bikes.	$10,000.00	Eligible
LG2011-121	The Synergy Projects Trust	Sport and recreation	Towards the equipment and facilitation costs of running the Maungakiekie Community Sports' Mini Olympics at Fergusson Park, Oranga from 8 December 2019 to 21 February 2020.	$9,500.00	Eligible
LG2011-123	Te Papapa Onehunga Rugby Football and Sports Club Incorporated	Sport and recreation	Towards the purchase and installation of new carpet in the main hall area of the Te Papapa Onehunga Rugby Football and Sports Club.	$7,291.30	Eligible
LG2011-125	Auckland Basketball Services Limited	Sport and recreation	Towards office rent for November 2019 and hall hire for a junior development programme from October 2019 to December 2019.	$4,075.00	Eligible
LG2011-133	YMCA North Incorporated	Sport and recreation	Towards the purchase of 50 new life jackets and kickboards for the aquatics programmes at YMCA Onehunga War Memorial Pools.	$3,966.73	Eligible
LG2011-138	New Hope Community Impact Trust	Sport and recreation	Towards the purchase of a new treadmill for the “Transformers” gym and fitness centre at the Impact Centre in Onehunga.	$5,300.00	Eligible
Total				$219,138.24

b) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Multiboard Round One 2019/2020, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-115	Manukau Orchestral Society Incorporated	Arts and culture	Towards the wages to engage professional mentors and a soloist to rehearse and deliver a concert.	$723.00	Eligible
MB1920-152	Mika Haka Foundation Charitable Trust	Arts and culture	Towards the cost of running the "YES Creative Hub" from 10 October 2019 to 10 October 2020, specifically the costs of rent (studio and office), public liability, utilities, safety officer's salary, and administration.	$9,794.00	Eligible
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and free transport for children from low decile schools in the local board area to attend the theatre production "Greedy Cat" by Joy Cowley.	$3,103.55	Eligible
MB1920-126	Age Concern Auckland Incorporated	Community	Towards the provision of an accredited visitor service and field social support services across west and central Auckland.	$7,000.00	Eligible
MB1920-135	Auckland Kids Achievement Trust	Community	Towards the salary of the three “Stars” Programme Coordinators.	$5,000.00	Eligible
MB1920-136	Deaf Action New Zealand	Community	Towards venue hire, New Zealand Sign Language interpreter fee, and purchase of technical equipment to deliver forums from October 2019 to September 2020.	$1,427.17	Eligible
MB1920-141	Royal New Zealand Foundation Of The Blind Incorporated	Community	Towards the purchase of digital talking books for the Blind Foundation library.	$3,000.00	Eligible
MB1920-147	YMCA North Incorporated	Community	Towards the costs of delivering the "Family Camp" at YMCA Camp Adair including staff costs, accommodation, outdoor instruction, gear and catering in November 2019 and February 2020.	$2,500.00	Eligible
MB1920-157	PHAB Association (Auckland) Incorporated	Community	Towards the cost of the "Youth With Disabilities Disco" event on 28 September 2019 at the Mt Albert War Memorial Hall, specifically venue hire, dance floor and photobooth hire, decorations, materials, prizes, catering, staffing, event coordination, and management costs.	$1,000.00	Eligible
MB1920-162	Children's Autism Foundation	Community	Towards the cost of delivering "In It Together" workshops specifically the cost of workshop facilitators, travel and mileage, project co-ordination and administrative surcharges.	$2,000.00	Eligible
MB1920-173	Body Positive - New Zealand Incorporated	Community	Towards the peer navigator’s salary for Body Positive	$2,000.00	Eligible
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for schools and preschools in the local board area.	$4,540.48	Eligible
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the annual event costs for the Korean Day event on 14 March 2020.	$400.00	Ineligible due to requested amount being above maximum
MB1920-145	5Tunz Communications Ltd	Events	Towards the delivery of “Holi - Festival of Colours 2020” on 14 March 2020, including the cost of the generator, stage lighting and decorations, sound, port-a-loos, waste management, security, advertising, and marquees.	$2,000.00	Eligible
MB1920-151	New Zealand Nepal Society Incorporated	Events	Towards 'Nepal Festival 2020' including audio visual hire, insurance, waste management, marketing, travel and operational costs.	$8,007.50	Eligible
MB1920-159	United North Piha Lifeguard Service Incorporated	Sport and recreation	Towards the costs of structural engineering, detailed design, project management and consent fees for the North Piha Lifeguard Facility replacement project.	$1,750.00	Eligible
MB1920-167	Auckland Indian Sports Club Incorporated.	Sport and recreation	Towards the annual hockey turf hire fees from 1 September 2019 to 31 August 2020.	$3,000.00	Eligible
Total				$57,245.70

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2019/2020 on 23 April 2019. The document sets application guidelines for community contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The local board has set a total community grants budget of $120,000 for the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Maungakiekie-Tāmaki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

17. A summary of each application received through Maungakiekie-Tāmaki Local Grants, Round One 2019/2020 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Sixteen applicants applying to local grant round one, has indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

21. The local board has set a total community grants budget of $120,000 for the 2019/2020 financial year.

22. Thirty-four applications were received for Maungakiekie-Tāmaki Local Grants, Round One 2019/2020, requesting a total of $219,138.24 and seventeen multiboard applications were also received requesting a total of $57,245.70.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Maungakiekie-Tāmaki Local Board allocating funding for round one of the local grants and multiboard grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Grants Programme 2019/2020	19
b ⇨	Maungakiekie-Tāmaki Local Grants Round One 2019/2020 applications (Under Separate Cover)
c ⇨	Maungakiekie-Tāmaki Multiboard Grants Round One 2019/2020 applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Grants and Incentives Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

New Community lease to Royal New Zealand Plunket Trust, Ruapotaka Reserve, Glen Innes Community Centre, 96-108 Line Road, Glen Innes

File No.: CP2019/14744

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Royal New Zealand Plunket Trust (Plunket) at Ruapotaka Reserve, for rooms within the Glen Innes Community Centre, 96-108 Line Road, Glen Innes.

Whakarāpopototanga matua

Executive summary

2. The Royal New Zealand Plunket Society Incorporated holds an expired community lease in the building adjacent to the Glen Innes Community Centre with Auckland City Council that commenced 1 April 2001 with a final expiry 31 March 2016.

3. In 2018 all leases for existing Plunket sites were assigned to a new Plunket entity the Royal New Zealand Plunket Trust.

4. The group have already moved to the community centre and applied for a new lease in 2018. The delay in processing the application was owing to organisation changes and formation of new entities within Plunket. The group require a new community lease to authorise their occupation in the community centre.

5. The proposed lease was workshopped with the local board in August and November 2018. Staff recommended that the local board not call for expressions of interest as the group’s activities were regarded to be the best use of the premises, offering various services beneficial to a significant number of families and children within the community.

6. The proposed Plunket lease is in part of the community centre building on Ruapotaka Reserve at 96-108 Line Road, Glen Innes.

7. A requirement of the Conservation Act 1987 and Reserves Act 1977 calls for council to consult iwi before granting a new lease. This was undertaken in September 2018 and iwi were supportive of granting a new lease to this group.

8. This report recommends Maungakiekie-Tāmaki Local Board grant a new community lease to Royal New Zealand Plunket Trust for a term of five (5) years with two (2) five (5) year rights of renewal.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Agree to not call for expressions of interest for the proposed lease.

b) Approve a new community lease to Royal New Zealand Plunket Trust, within the council owned Glen Innes Community Centre on part of Ruapotaka Reserve described as being Part Lot 192 DP 43833, comprising 7282 square meters and contained in NA13A/1440 (Part cancelled) (Attachment A), on the following terms and conditions:

i) term – five (5) years commencing 1 April 2016 with two (2) five (5) year rights of renewal;

ii) rent – One dollar ($1) plus GST per annum if demanded;

iii) payment of an operational charge of $250 plus GST per annum

iv) inclusion of a specific amendment to the lease that as the property is held by the Department of Conservation that it may be required for Treaty of Waitangi redress purposes in the future.

v) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

c) Delegate authority to the Chair and Deputy Chair to approve the Community Outcomes Plan to be attached to the lease as a schedule.

Horopaki

Context

9. Plunket previously shared the building adjacent to the Glen Innes Community Centre with the Auckland Citizen Advice Bureaux (CAB). This building is being demolished as part of the redevelopment of Ruapotaka Reserve and both groups have either moved or are moving to space in the Glen Innes Community Centre.

10. A new lease is required to authorise Plunket’s occupation at the Glen Innes Community Centre.

Tātaritanga me ngā tohutohu

Analysis and advice

The Land

11. The Royal New Zealand Plunket Trust occupies space in the Glen Innes Community Centre, situated at 96-108 Line Road, Glen Innes, on Ruapotaka Reserve, which is legally described as Part Lot 192 DP 43833, comprising 7282 square meters more or less and contained in NA13A/1440 (Part cancelled). The land is held by the Crown through the Department of Conservation as a classified local purpose (site for community buildings) reserve, subject to the provisions of the Reserves Act 1977, and vested in the Auckland Council, in trust, for that purpose.

The Building

12. Plunket is already occupying part of the Glen Innes Community Centre. The proposed leased area is 60 square meters more or less in the north wing of the Glen Innes Community Centre and includes exclusive use of two (2) offices which are used to see clients; a waiting and play area with kitchen for families, a bathroom and two (2) small storage rooms. The Plunket also operates a Midwife service from the premises.

Royal New Zealand Plunket Trust

13. Plunket is a national not-for-profit organisation, that is community owned and governed. Plunket provides a caring, professional well child and whanau service committed to providing access to services for all children and families regardless of ethnicity, location or ability to pay.

14. Programmes have been designed to support whanau with young children and offer a range of activities including support and developmental assessments of children at varying stages between birth and five years.

15. Plunket visits can take place at pre-schools, marae and other community facilities. Each visit gives parents the opportunity to discuss parenting and whanau issues and children’s health and development.

16. Whanau have access to Plunket services at the Glen Innes clinic two days per week. The other days it is used by staff as an office base to complete administrative work, and for when they conduct home visits to whanau in the community.

17. Plunket has submitted a comprehensive application and are able to demonstrate its viability to deliver services. The group have also met the terms of the lease agreement.

18. A site visit has been undertaken and the Plunket clinic is well managed and maintained. Plunket has undertaken renovations including interior painting, installing a mini-kitchenette and waiting/play area, double glazing windows, and installing a bathroom facility for clients.

19. A community outcomes plan is being negotiated with Plunket that identifies the benefits it will provide to the community. This will be attached as a schedule to the lease document, when complete, and approved by the Chair and Deputy Chair.

20. Plunket is financially viable and audited accounts show proper accounting records have been kept.

21. Community groups occupying rooms within larger council owned buildings are required to pay an operational charge. The charge is a contribution towards the direct costs council incurs for the occupation of the building by the group. In this case the charge of $250 plus GST per annum is payable.

22. This report recommends the Maungakiekie-Tāmaki Local Board grant a new community lease to Plunket for a term of five (5) years with a two (2) five (5) year rights of renewal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The granting of this lease authorises the relocation of Plunket from an adjacent building. This allows for the demolition of the building as part of the redevelopment of the reserve once the CAB is also relocated to the community centre.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The proposed new community lease was workshopped with the Maungakiekie-Tāmaki Local Board in August and November 2018.

25. An expression of interest process is usually undertaken when a new lease is available to ensure the highest and best use is accommodated. Staff recommend that the local board forego this process, as it has been deemed that the activities of the group are the best use of the premises, offering services which are beneficial to a significant number within the community.

26. The Maungakiekie-Tāmaki Local Board is the allocated authority to approve the granting of a new community lease.

27. The recommendations within this report support the Maungakiekie-Tāmaki Local Board Plan 2017 outcome of ‘Maungakiekie-Tāmaki is an active and engaged community.’

Tauākī whakaaweawe Māori

Māori impact statement

28. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the 10-year budget 2018-2028, the Unitary Plan and Local Board Plans.

29. The proposal has been presented to a mana whenua forum and to individual iwi groups with an interest in the Glen Innes area. There were no comments or objections received regarding the proposal.

30. Plunket actively supports whanau Māori to achieve and maintain their maximum health and wellbeing. Plunket does this by providing a quality health service, and by working closely with others in the health sector.

Ngā ritenga ā-pūtea

Financial implications

31. There are no financial implications for council in granting this lease.

32. Plunket has borne the cost of upgrading the leased space to provide a safe and calming space for community users.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. As the land is held by the Department of Conservation the property may be required in the future for Treaty of Waitangi redress. A clause will be inserted in the lease to reflect this requirement.

34. If a new community lease is not granted it will inhibit Plunket’s ability to plan and develop programmes specifically designed for the local community and continue to deliver its services to the community with surety. Staff recommend that the local board approve this lease.

Ngā koringa ā-muri

Next steps

35. Subject to the grant of a new community lease, staff will work with Plunket to finalise the community lease arrangement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	27

Ngā kaihaina

Signatories

Author

Valerie Vui - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

New community lease to Ellerslie Tennis Club Incorporated Konini Domain Recreation Reserve, 18A Waiohua Road, Greenlane

File No.: CP2019/14772

Te take mō te pūrongo

Purpose of the report

1. To approve a new community lease to Ellerslie Tennis Club for the land and building, situated at Konini Domain Recreation Reserve, 18A Waiohua Road, Greenlane.

Whakarāpopototanga matua

Executive summary

2. The Ellerslie Tennis Club Incorporated seeks a new community lease for the land and building at Konini Domain Recreation Reserve, 18A Waiohua Road, Greenlane.

3. The tennis club holds a community lease for the footprint of the building and the two upper tennis courts.

4. The lease commenced on 1 January 2003 for a term of five years with two five-year rights of renewal with a final expiry on 31 December 2017. The lease is holding over on a month by month basis on the same terms and conditions.

5. The club has submitted a comprehensive application in support of the new lease request.

Staff have assessed the application and are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

6. This report recommends that the Maungakiekie-Tāmaki Local Board approve a new community lease to the Ellerslie Tennis Club Incorporated. The recommendations within this report aligns with the Local Board Plan 2017 outcome: Maungakiekie-Tāmaki is an active and engaged community.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve a new community lease to Ellerslie Tennis Club Incorporated, for the council-owned building and land comprising approximately 1634.8m2, shown in Attachment A and situated at Konini Domain Recreation Reserve, 18A Waiohua Road, Greenlane, described as Section 21 SO 24235, held by Department of Conservation as a classified recreational reserve and vested in the Auckland Council, in trust, for recreational purposes subject to the following terms:

i. term – five (5) years commencing on 1 January 2018, with two (2) five (5) year right of renewals

ii. rent – $1.00 plus GST per annum

iii. payment of an operational charge of $250 plus GST per annum

iv. all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

b) approve the Ellerslie Tennis Club Incorporated’s Community Outcomes Plan to be attached to the lease as a schedule (Attachment B).

Horopaki

Context

7. This report considers the new community lease to Ellerslie Tennis Club Incorporated for the council-owned building and tennis courts situated at Konini Domain Recreational Reserve.

8. The Maungakiekie-Tāmaki Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Buildings and Lease

9. The Ellerslie Tennis Club Incorporated holds a community lease for the council owned building and two (2) of the three tennis courts, situated at Konini Domain Recreational Reserve, 18A Waiohua Road, Greenlane, legally described as Section 21 SO 24235.

10. Konini Domain consists of approximately 6442m2 and is held by the Department of Conservation as a classified recreational reserve and vested in the Auckland Council, in trust, for recreational purposes.

11. The building is primarily used to host club meetings, functions and hosting teams from other clubs. It comprises two levels, the top level consisting of a large open floor, a kitchen and tuck shop. The bottom level has toilets and changing rooms and storage facilities. The building requires some cosmetic maintenance work but is generally fit for purpose.

12. The proposed lease to Ellerslie Tennis Club is for the council-owned building, and two (2) tennis courts consisting of approximately 1634.8m2 as shown by Attachment A, delineated in red and marked A.

13. The tennis club is contemplated in the Konini Domain Reserve Management Plan 1977. The domain is a recreation reserve and the tennis club activity is described and approved in the plan. There is no departure from the approved land use.

Ellerslie Tennis Club Incorporated

14. The Ellerslie Tennis Club Incorporated was established 92 years ago and originally located on Robert Street, Ellerslie, then at Ellerslie Domain on the Main Highway before relocating to Konini Domain in 2003 after their clubroom was destroyed by arson.

15. The club has been at the present site for 16 years. It is a non-profit organisation and run by several part time volunteers who are passionate about the sport of tennis.

16. The club’s primary objective is to encourage the growth of tennis, by eliminating financial barriers to playing the sport.

17. They offer Junior and Senior tennis, the former has free coaching and both include social and competitive tennis through interclub and championship competitions.

18. The club has 92 registered members, from different ethnic backgrounds.

19. Some of the club’s activities include:

i. Tennis theory and practice

ii. Social activities

iii. Community open days

iv. Coaching

v. Social, competitive, inter-club, regional championship competitions

iv. Other tennis focused activities.

Tātaritanga me ngā tohutohu

Analysis and advice

The new community lease to Ellerslie Tennis Club Incorporated

20. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements.

21. The club presented to the local board at a public forum in 2017.

22. Local boards have discretion to vary the term of the lease if they wish. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012.

23. The Ellerslie Tennis Club is a registered Incorporated Society, incorporated as of 5 July 2001.

24. The club has all necessary insurance cover, including public liability insurance in place.

25. After assessing the lease application and meeting with the executive committee of the club, staff advise that club qualifies for a new community lease by virtue of the following:

• The activities of the tennis club support the Maungakiekie-Tāmaki Local Board Plan 2017 outcome: Maungakiekie-Tāmaki is an active and engaged community.

• The land classification, together with the reserve management plan, envision Konini Domain Recreational Reserve being used for recreation purposes and the tennis activity.

• Ellerslie Tennis Club Incorporated is not in breach of the current occupancy agreement

• The group’s financial accounts have sufficient reserves to cover its operating costs with no declared contingent liabilities

• The group sustains its activities predominantly through membership fees, income from events and donations

• The building meets the needs of the tennis club, who share the building with other community groups including an afterschool group.

26. Community groups occupying council owned buildings are required to pay an operational charge. The charge is a contribution towards the direct costs council incurs for the occupation of the building by the group. In this case the charge of $250 plus GST per annum is payable.

27. It is recommended that a new lease be granted to the tennis club for an initial term of five (years) 5 years with two (2) five (5) year right of renewals, in line with the guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Staff obtained feedback from Parks and Places, Parks, Sports and Recreation, Operational Management and Maintenance and no concerns were raised regarding the proposed lease.

29. Community Leasing has worked collaboratively with Parks, Sports and Recreation to develop a targeted community outcomes plan to guide the tennis club to achieve specified local board outcomes and deliver community benefit.

30. The proposed new lease has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. This is an approved item on the Community Facilities Work Programme for 2018/2019. The lease was workshopped with the local board on 21 August 2018 who indicated an informal support of the group and proposed new lease.

32. An advertisement regarding the proposed new lease to the group was published in local newspapers. The public had four weeks within which to provide submissions or objections. All submissions received from the public were in support of the proposed new lease. Staff therefore do not foresee any adverse local impact by group’s continued occupation.

33. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

34. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the 10- year Budget 2018-2028, the Unitary Plan and local board plans.

35. An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Maungakiekie-Tāmaki area.

36. Iwi engagement took place on 18 September 2018 at the Mana Whenua Forum, and through email correspondence between 28 September – 27 October 2018 when the relevant iwi groups identified as having an interest in the land were contacted.

37. No objection to the proposal to grant a new community lease to the tennis club was received.

38. There are no changes to the use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea

Financial implications

39. The cost of the public notification of the intention to lease, and any cost associated with the preparation of the lease document, will be borne by council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. If the Maungakiekie-Tāmaki Local Board resolve not to grant the new lease to Ellerslie Tennis Club Incorporated, the club’s ability to undertake its core activities will be materially affected, which in turn will have a negative impact on the desired local board outcomes. Additionally, the community will lose access to the activities undertaken by the club.

41. As there is no significant departure from the current land use or change in activities there are no identified risks in granting the lease.

Ngā koringa ā-muri

Next steps

42. Subject to the local board granting a new community lease, staff will work with Ellerslie Tennis Club Incorporated to formalise the lease agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A: Site Plan and Leased Area	35
b ⇩	Attachment B: Community Outcomes Plan	37

Ngā kaihaina

Signatories

Author

Valerie Vui - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Urban Forest (Ngahere) Analysis Report

File No.: CP2019/14960

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Maungakiekie-Tāmaki Urban Forest (Ngahere) Analysis Report (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board provided funding in FY2018/2019 to undertake the ‘Knowing phase’ of the Urban Ngahere (Forest) program.

3. The ‘Knowing phase’ has involved detailed analysis of the urban tree cover; using a variety of data sources from the council, Statistics NZ, and other local government sources. The analysis has looked at the urban tree cover extents from the 2013 aerial analysis work, alongside population statistics, and current growth projections outlined in the Auckland Plan.

4. The report has established that urban tree coverage in the local board area is approximately 11.2 per cent of the overall land area in 2013. The total tree cover is very low when compared to the averages across the region and well below the minimum target that has been set by Auckland Council in the regional Urban Ngahere Strategy. The strategy sets a regional target to have no local board with a canopy coverage less than 15 per cent.

5. To increase canopy cover to 15 per cent a long term concerted effort will be required to plant new specimen trees every year.

6. In FY2019/2020 the local board has provided LDI funding to undertake the ‘Growing phase’ of the Ngahere program. This will begin the work to bring the canopy cover nearer to the target of 15 per cent.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves the Maungakiekie-Tāmaki Urban Forest (Ngahere) Analysis Report (Attachment A).

b) delegate authority through the Chief Executive to the General Manager, Parks Sport and Recreation to make minor changes and amendments to the text and design of the Maungakiekie-Tāmaki Urban Ngahere (Forest) Analysis Report that are required before publication.

Horopaki

Context

7. In 2017, Auckland Council staff developed a regional tree strategy to address concerns around tree cover changes resulting from: development pressures, disease threats, climate change, and changes to tree protection rules. The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders. The work resulted in the regional Urban Ngahere (Forest) Strategy, which was adopted by the Environment and Community Committee in February 2018.

8. Currently the region has an average tree canopy cover of 18 per cent. The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent, and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

9. The regional Urban Ngahere Strategy recommends implementation and analysis at the local level. Local boards were offered the opportunity to invest LDI in area specific Urban Ngahere programmes of work.

10. The local board Urban Ngahere programme has three phases: ‘Knowing’, ‘Growing’ and ‘Protecting’. The ‘Knowing’ phase involves establishing a current state analysis report with recommendations for future actions. The ‘Growing’ phase involves tree planting. Maungakiekie-Tāmaki local board has allocated funding to begin the ‘Growing’ phase in FY 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The analysis report highlights the low overall tree canopy coverage at 11.2 per cent for the Maungakiekie-Tāmaki local board area.

The report provides a number of other statistics:

· 9.5 per cent of local roads have tree canopy cover, which is low

· 9.2 per cent of private land have tree canopy cover

· 21.6 per cent of public parks have tree canopy cover.

12. Section 8 of the report which sets out key focus areas for increasing the tree canopy coverage across the local board area. These are intended to help provide long-term lasting benefits for local communities.

13. A concerted multi-year program of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase the overall tree numbers in the local board area which will in the long-term help to increase the areas overall tree canopy coverage.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Parks, Sports and Recreation (PSR) has collaborated with Community Facilities to inform where the current maintenance and renewal program for trees can help to improve the overall health, diversity and extent of the tree canopy cover.

15. PSR and Community Facilities will collaboratively manage the LDI opex and project manage the delivery of the new tree plantings in the 2020 planting season.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The local board has provided direction and support for the project at workshops in July and August 2018 to complete the ‘Knowing’ phase.

17. The board has also provided LDI for the next stage of the Ngahere program in FY2019/2020.

Tauākī whakaaweawe Māori

Māori impact statement

18. The urban ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the council’s Urban Ngahere (Forest) Strategy. New tree plantings will benefit local Māori and the wider community by providing increased opportunities for access to nature and providing shade in the local park network.

19. Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

Ngā ritenga ā-pūtea

Financial implications

20. The local board has provided further LDI funding in FY2019/2020 to undertake scoping of sites for new tree plantings. Further detail on this program will be presented to the local board at the beginning of 2020.

21. It is recommended the local board adopts an annual program of new tree planting in parks and along streets to increase the level of tree canopy coverage on public land across the entire local board area.

22. Further work is required to establish other options for financial assistance from the private sector within the local board area. Planting on private land is needed and large land holders such as Housing New Zealand and the Ministry of Education can help by funding the plantings of new trees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. Failure to provide further funding for the ngahere program will result in no longer term planting plan development and no specific new tree planting program taking place in neighbourhood parks and along the road berms on suburban streets. Current renewal planting will be the only mechanism for improving the current tree asset.

24. The analysis report highlights a need for additional efforts to significantly increase tree canopy cover to help provide increased shade and the additional social and health benefits that come with more tree cover. In addition, the planting of new trees is increasingly being recognised as a local solution to help with climate related changes that are taking place.

Ngā koringa ā-muri

Next steps

25. A canopy cover change chapter will be added as an update addendum once the data is ready later this year. The updated chapter will be presented to the local board in early 2020.

26. Staff recommend that the board delegate authority to the General Manager of PSR for minor changes to the report. This will streamline the approval process for the final draft (with addendum).

27. Community Services and Community Facilities will work collaboratively to develop an outline of the ‘Growing’ program to set out new tree planting plans for next five years. The longer term growing plan for the planting program will be adopted via a report in quarter four of FY2019/2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Urban Forest (Ngahere) Analysis Report	45

Ngā kaihaina

Signatories

Authors

Rob Gear - PSR Portfolio Manager

Yvonne De Alwis - Administrator

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Classifying land at Waikaraka Park

File No.: CP2019/15318

Te take mō te pūrongo

Purpose of the report

1. To declare and classify Waikaraka Park land held under the Local Government Act 2002, and to classify land held under the Reserves Act 1977 and approve public notification where required.

Whakarāpopototanga matua

Executive summary

2. We have completed a land status investigation of all parcels in Waikaraka Park (Attachment A). Classification of reserves is an essential task in developing a reserve management plan that complies with the Reserves Act 1977.

3. We have considered the benefits and disadvantages of the Reserves Act 1977 (RA) and Local Government Act 2002 (LGA) in managing and enabling the use, protection and development of each local park, and developed criteria to guide the assessment of each land parcel.

4. Of the 21 of parcels that make up the park, the investigation identified that currently 13 parcels are held under the RA, and seven parcels are held under the LGA.

5. One parcel, being land described as ‘Part Manukau Harbour Bed’, does not currently have a Record of Title. We are currently working with Land Information New Zealand and the Department of Conservation to resolve its land status.

6. The local board generally have the option to hold park land under the LGA or the RA.

7. For the seven land parcels of park land in Waikaraka Park held under the LGA, the local board has the option to continue to hold land under the LGA or declare the land as reserve under the RA and classify it appropriately.

8. The proposed land status of the LGA parcels have been analysed in greater detail (Attachment C) due to differing views between the local board and mana whenua.

9. For the seven land parcels held under the LGA we propose that:

· two parcels are retained under the LGA

· four parcels are declared as reserve and classified under the RA

· one parcel is declared and classified under the RA and is publicly notified.

10. The 13 land parcels held under the RA are all unclassified and require classification to be included in the reserve management plan. Each individual parcel of reserve land has been assessed and classification actions are proposed (Attachment E). We recommend that the local board approve classifying the 13 land parcels held under the RA.

11. This assessment uses guidance from the Reserves Act 1977 Guide^{^[1]}, consideration of the local park’s values, current and likely future use of the local park, workshop feedback from the local board and consultation with mana whenua.

12. Completing the reserve declaration and classification will enable staff to proceed with preparing the draft reserve management plan for Waikaraka Park.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) confirm Part Lot 1 DP 25356 and Part Allotment 80 Small Lots Near Onehunga will continue to be held under the Local Government Act 2002

b) approve public notification of the intention to declare and classify Allotment 87 Small Lots Near Onehunga as local purpose (community use and access) reserve, under section 14(1) of the Reserves Act 1977

c) approve Allotment 96 Small Lots Near Onehunga to be declared a reserve and classified as local purpose (community buildings) reserve, under section 14(1) of the Reserves Act 1977

d) approve Section 1 SO 410849 to be declared a reserve and classified as recreation reserve, under section 14(1) of the Reserves Act 1977

e) approve that part of Part Allotment 86 Small Lots Near Onehunga shown as Area A in Attachment D to be declared a reserve and classified as recreation reserve, under section 14(1) of the Reserves Act 1977

f) approve that part of Part Allotment 86 Small Lots Near Onehunga shown as Area B in Attachment D to be declared a reserve and classified as local purpose (community buildings) reserve, under section 14(1) of the Reserves Act 1977

g) approve that part of Lot 3 DP 329311 shown as Area A in Attachment D to be declared a reserve and classified as local purpose (cemetery) reserve, under section 14(1) of the Reserves Act 1977

h) approve that part of Lot 3 DP 329311 shown as Area B in Attachment D to be declared a reserve and classified as recreation reserve, under section 14(1) of the Reserves Act 1977

i) approve the proposed classification of 13 parcels of reserve land under sections 16(1) and 16(2A) of the Reserves Act 1977 as described in Attachment E.

Horopaki

Context

13. On 23 April 2019, the local board resolved to approve public notification of its intention to prepare a reserve management plan for Waikaraka Park and invite written suggestions on the proposed plan (MT/2019/45). A masterplan will be developed concurrently. These will collectively guide the future use, development, protection and management of the park.

14. The reserve management plan will be a statutory reserve management plan prepared in line with section 41 of the Reserves Act 1977. The plan will cover park land held subject to both the Reserves Act 1977 (RA) and Local Government Act 2002 (LGA).

15. As part of preparing the reserve management plan, we have reviewed whether land parcels to be included in the plan are held under the LGA or RA, and if they are held under the RA whether they have been correctly and appropriately classified.

Findings

16. Twenty-one land parcels, covering the Waikaraka Park speedway, sports fields, cemetery, and park extension, were investigated (shown in Attachment A).

17. Of these, one parcel, being land described as ‘Part Manukau Harbour Bed’, was identified to have been historically overlooked by the Onehunga Borough Council and does not currently have a Record of Title.

18. Of the other 20 land parcels within scope, 13 land parcels are held under the RA, and seven land parcels are held under the LGA.

19. The 13 land parcels held under the RA are all currently unclassified.

20. This report makes recommendations on actions for both land held under the RA and land held under the LGA.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The local board have the option to hold park land under the LGA or the RA, except where the land has underlying Crown ownership.

22. For land held under the LGA we have considered the following options:

· continue to hold the land under the LGA

· declare land currently held under the LGA to be reserve under the RA and classify appropriately.

23. For land held under the RA, the following options have been considered:

· classify according to its primary purpose

· reclassify to align to its primary purpose

· revoke the reserve status and hold the land under the LGA

· continue to hold the land as unclassified reserve under the RA (status quo).

24. We have discounted the status quo option as it would mean that the reserve management plan would not comply with the RA. This means that the council would not be meeting its statutory obligations under the RA and public notification of the draft plan (once completed) could not take place.

25. We have also discounted the option to reclassify land as all land held under the RA is currently unclassified.

26. Attachment B summarises the different options for land held under the LGA and the RA.

27. In assessing the options for each land parcel, we have considered:

· the intended purpose of the land when it was acquired, for example, whether it was vested for recreation or cemetery purposes

· the long-term protection that the RA provides from inappropriate use and development

· whether underlying Crown ownership of the local park prevents the reserve status being revoked

· whether statutory processes and future decision-making will be streamlined

· the need for greater flexibility and choice in how local parks are used by the public

· whether revoking the reserve status of a particular land parcel would materially lead to a greater range of park activities being able to occur.

28. The following sections outline in more detail the options for land held under the LGA and RA and the criteria for assessing each land parcel.

Proposed actions for land held under the LGA

29. When reviewing the future land status options for the seven parcels of land held under the LGA, we considered the following questions:

· Why does the council own the land and how was it acquired?

· What is the primary purpose of the land?

· What is the status of adjacent land parcels in the same park?

· What is the current and likely future main use of the land?

· What potential does the land have for protection, enhancement and development?

· Is there likely to be a need to retain flexibility for future use?

Proposal to retain some land under the LGA

30. Applying the criteria above, we have identified two parcels of land best suited to remain under the LGA (Attachment C) as the future use of these parcels of land will need to be determined through the reserve management plan process.

31. The local board has the option to revisit the land status of the LGA parcels at the time that the draft reserve management plan and masterplan are approved. A confirmed future use for this part of the park would better inform whether the land parcels should remain under the LGA or be declared and classified under the RA.

Proposal to declare and classify some land currently held under the LGA

32. Any land held under the LGA which the local board wishes to manage under the RA must be declared reserve and classified appropriately in accordance with the RA.

33. We have recommended five parcels of land held under the LGA be declared as a reserve under the RA and classified (Attachment C). The main reason for declaring and classifying these land parcels is to reflect the primary purpose of the land; either recreation or local purpose classifications.

34. Two of the parcels require resurveying to indicate which parts of each parcel will be classified for different purposes (refer to plans in Attachment D).

35. Section 14(2) of the RA requires public notification when declaring and classifying park land as reserve, where the Auckland Unitary Plan does not make provision for the use of the land as a reserve.

36. The parcel described as Allot 87 Small Lots Near Onehunga is zoned Special Purpose – Cemetery under the Auckland Unitary Plan. Public notification will be required for this parcel to be declared and classified as a local purpose (community use and access) reserve. This process will require:

· public notification of the local board’s intention to declare a reserve under section 14(2) of the RA and a call for objections to the notice

· a period of one month to be given for the making of objections

· consideration of objections and resolving whether to proceed with declaring the land to be a reserve

· Ministerial consideration of the resolution and any objections received; and a decision on whether to gazette the resolution or refuse to do so. This consideration is currently delegated to the General Manager of Community Facilities.

37. The remaining four parcels do not require public notification and we recommend that the local board declare and classify the land identified in Attachment C.

Proposed actions for land held under the RA

38. As outlined in paragraphs 23 to 251, there are two valid options for land held under the RA – classification or revocation of the RA status.

39. In the context of this investigation, we have not identified any parcels of local park that warrant revocation of the reserve status and holding the land under the LGA.

Classification of land held under the Reserves Act 1977

40. Our investigation found that 13 land parcels are currently held as unclassified reserve under the RA, requiring classification. Classification involves assigning a reserve (or part of a reserve) a primary purpose, as defined in sections 17 to 23 of the RA, that aligns with its present values. Consideration is also given to potential future values, activities and uses.

41. We have considered the Reserves Act Guide^{^[2]} and the following questions when determining the primary purpose and appropriate classification for each land parcel.

· Why does council own the land? Why was it acquired?

· What are the main values of the land or potential future values, uses and activities?

· What potential does the land have for protection, preservation, enhancement or development?

· What potential does the land have for protection, enhancement and development?

· Is there likely to be a need to retain flexibility for future use?

42. We recommend that the local board classify the 13 parcels of reserve land pursuant to sections 16(1) and (2A) of the RA identified in Attachment E. Public notification is not required.

Proposed actions for land described as ‘Part Manukau Harbour Bed’

43. The land described as ‘Part Manukau Harbour Bed’, does not currently have a Record of Title. This parcel contains Waikaraka Cemetery plots.

44. We have started the legal process to survey this parcel. We have requested that Land Information New Zealand declare the land to be Crown land under the under the Marine and Coastal Area (Takutai Moana) Act 2011.

45. The Department of Conservation will then complete the declaration and classification of this land parcel under the RA and vest the land in trust in Auckland Council.

46. The local board is not required to take any further action for the land parcel described as Part Manukau Harbour Bed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. We have discussed the land classification analysis with council units including Parks, Sport and Recreation, Community Facilities, Legal and Parks and Places. Feedback to date has been generally supportive of the recommended actions.

48. Multiple departments within Auckland Council and council-controlled organisations, including Panuku Development Auckland and Auckland Transport, have an on-going interest in Waikaraka Park through various projects in the area. The investigations for land classification have considered potential impacts on these projects, and the recommended actions will not negate the ability for these internal stakeholders to carry out their projects.

49. The project team for Waikaraka Park Reserve Management Plan will maintain on-going communication and collaboration with the various council units and council-controlled organisations to ensure successful delivery of this project and integration with other projects in the area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. Maungakiekie-Tāmaki Local Board has decision-making responsibility for all land parcels in Waikaraka Park.

51. We initially discussed the outcomes of the land investigation and the land classification programme with the local board at a workshop on 7 May 2019.

52. The local board supported an approach that would allow for flexibility of future use of park land.

53. We discussed the land status options for five LGA parcels at local board workshops held on 11 June and 6 August 2019 to consider mana whenua feedback.

54. Local board feedback has been considered when the making the recommendations in the report.

55. We have also considered the potential impact of land classification on central government agencies such as New Zealand Transport Agency and Transpower New Zealand. The recommended actions will not negate the ability for these agencies to carry out their projects or maintain their assets.

Tauākī whakaaweawe Māori

Māori impact statement

56. We have been working with interested mana whenua on classifying land as part of the reserve management plan. We attended the Parks, Sport and Recreation South-Central Mana Whenua Forum on 27 March 2019 and introduced the reserve management plan project.

57. Mana whenua representatives from Ngāti Whātua Ōrākei, Te Ākitai Waiohua, Ngāti Tamaoho, Te Patukirikiri, Ngaati Whanaunga, Ngāti Maru, Ngāti Tai Ki Tāmaki and Ngāti Te Ata o Waiohua attended one of the four hui held in May and July 2019. A mana whenua representative from Te Ahiwaru who was unable to attend any of the hui has expressed interest in the project.

58. We provided classification information and feedback received from the hui held on 29 May 2019 to all mana whenua with an interest in the Auckland Isthmus. This has enabled all participating mana whenua to review all land classification recommendations for the project.

59. Mana whenua generally supported our assessment, rationale and proposals for land classification under the RA.

60. For the LGA land parcels (Attachment C), mana whenua expressed a desire to declare and classify land and give them a higher level of protection under the RA. The reasons for this include safeguarding the land from inappropriate use and development, maintaining access to the coast and protecting public open space.

61. Following engagement with the local board, amendments were made to land classification recommendations in response to mana whenua feedback.

Ngā ritenga ā-pūtea

Financial implications

62. Financial implications include:

· costs for public notices to declare and classify land held under the LGA (where required)

· survey and gazette costs where a parcel is to be classified for different purposes (Attachment D indicates areas which will require resurveying).

63. The operational budget of the council’s Community Facilities department will cover these costs.

64. There are no financial implications associated with retaining land under the LGA.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

65. The following table outlines the risks and mitigation associated with classification of reserves and declaring and classifying land to be reserve:

Risk	Mitigation
Perception that the LGA offers park land less protection from sale or disposal than if held under the RA	Both Acts requires the public to be consulted when there is a proposal to dispose of land. Retaining land under the LGA has only been recommended where flexibility for future use is likely to be beneficial (e.g. commercial use).
RA classifications constrain the range of uses for that land	We have followed the considerations in paragraph 29 above and the Reserves Act Guide in assessing the current and likely future use of each individual parcel we propose to be declared and classified under the RA.
Public objections to proposed classifications delaying the management plan process	As only one parcel requires public notification, we anticipate that the potential impact on timeframes for the management plan to be minimal.

Ngā koringa ā-muri

Next steps

66. Next steps vary depending on whether land is held under the LGA or RA and on the action taken, i.e. declare and classify (notified or non-notified) for land under the LGA and classify under the RA.

67. Attachment F outlines the next steps for each action in more detail.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waikaraka Park land in scope	119
b ⇩	Possible actions Local Government Act 2002 vs. Reserves Act 1977	121
c ⇩	Proposed actions for parcels held under the Local Government Act 2002	123
d ⇩	Maps relevant to partial classification actions	127
e ⇩	Unclassified parcels to be classified under the Reserves Act 1977	129
f ⇩	Next steps for land held under the Local Government Act 2002 and Reserves Act 1977	131

Ngā kaihaina

Signatories

Author

Elaine Lee - Service and Asset Planner

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Development of a playground at Aveline Park

File No.: CP2019/13306

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the development of a playground at Aveline Park within the Fenchurch Special Housing Area subdivision (stage 2B) and accept Tāmaki Regeneration Ltd’s offer to fund the build of the playground and fund the maintenance of the playground for the next 17 years.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board (resolution MT/2017/31) and the Environment and Community Committee (resolution ENV/2017/67) agreed in 2017 to the vesting of a pocket park within Stage 2B of the Fenchurch Special Housing Area.

3. Tāmaki Regeneration Ltd (TRL) have recently landscaped the park and will maintain the site until January 2021 as per the terms and conditions of their resource consent. The local board have agreed to provide for ongoing landscape maintenance costs post January 2021 from their Locally Driven Initiative (LDI) opex budget, estimated to be $1,700 per annum.

4. TRL are now proposing to construct a playground on site at nil capex (construction) cost to council and have confirmed that they will cover the maintenance costs of the playground for the next 17 years, plus renewal costs if there was significant asset failure during this time.

5. Staff recommend that the playground is included as part of the overall build by TRL. This is on the basis that it will lift the quality of the play network and avoid the reputational risk of failing to meet a community expectation that has been raised through consultation.

6. Should the board approve the build of the playground, an Infrastructure Funding Agreement will be required to ensure the asset is built and transferred to council in an appropriate manner and to confirm that the board become responsible for maintenance and renewal costs from 2036 onwards.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the playground construction within the Stage 2B Fenchurch Housing Area subdivision at nil cost to council as detailed in Attachment A.

b) accept Tamaki Regeneration Ltd’s offer to fund the build of the playground and fund maintenance of the playground at a rate of $7,869 per annum (index linked to CPI) for the next 17 years by means of an Infrastructure Funding Agreement that would see the asset transferred into council ownership.

c) note that ongoing maintenance costs for other hard and soft landscape elements within the park will be drawn from the local board’s Locally Driven Initiative opex budget from January 2021 onwards.

Horopaki

Context

7. TRL is working in partnership with Auckland Council to redevelop the Tāmaki area and build 7,500 dwellings over the next 20 years. The company hold a resource consent for the redevelopment of the properties in Stage 2B of the Fenchurch Special Housing Area in Glen Innes. This resource consent includes the proposal to vest a pocket park and playground in council at no cost.

8. The Maungakiekie-Tāmaki Local Board agreed (resolution MT/2017/31) to the vesting of the park and committing to fund all associated maintenance costs through their LDI opex budget. These costs have been estimated to be $1700 per annum.

9. The Environment and Community Committee met on 16 May 2017 and approved under resolution ENV/2017/67 the acquisition of the 1795m² pocket park within Stage 2B of the Fenchurch Special Housing Area at no cost to council. The relevant resolution had a condition that the Maungakiekie-Tāmaki Local Board fund the maintenance and renewal costs from their LDI opex budget:

approve the acquisition at no cost to council, of approximately 1795m² of land for a pocket park within Stage 2B of the Fenchurch Special Housing Area, Glen Innes … on the condition that the Maungakiekie-Tāmaki Local Board funds maintenance costs and renewals from its Local Discretionary Initiative budget and that this be included in the local board agreement.

10. The build of a playground was not included as part of the planned open space development for the site at this stage.

11. The park was vested to council in January 2019 and will, as per a condition of the resource consent, be maintained by TRL until January 2021.

12. TRL have now approached council for formal approval of the playground development concept at the site and confirmed that they (TRL) will fund maintenance of the facility for the first 17 years of its life.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Staff from the Parks, Sports and Recreation (PSR) Department advise that additional play provision in this location is a good outcome for the local community as it contributes to the network of play and will meet additional demand stimulated by housing development.

14. TRL have recently enhanced their playground development proposal by agreeing to pay for the maintenance of the playground for the first 17 years of its life. This period represents the approximate lifetime of the asset before a renewal is required. The maintenance payment of $7,869 per year will be index linked to CPI and is the estimated cost provided by council staff for maintaining the facility during this period. TRL have also committed to cover renewal costs if there was significant asset failure, rather than anticipated wear and tear, over this time.

15. The proposal to develop the playground is not in accordance with the Maungakiekie-Tāmaki Open Space Network Plan and if funding was being provided by the board, PSR staff would recommend that the best play outcomes from a network perspective, are achieved by investing in facilities at Elstree North Reserve.

16. However, in this instance the build and initial maintenance funding is being provided from an external source. Because of this and the fact that the facility will lift play provision particularly around the Fenchurch development, staff are recommending that the board approve the build and transfer of the asset (with associated funding conditions).

17. If the board agree to accept the build of the playground, council staff from the Development Programme Office (DPO) have determined that an Infrastructure Funding Agreement is needed to ensure the playground is built and transferred to council in an appropriate manner. The agreement would include clear conditions around the TRL obligations to fund future maintenance and reasonable renewal requests.

18. This agreement will ensure council’s interests are protected should TRL responsibilities get transferred to a new entity and no additional operational expenses, in principle, will be incurred for a period of seventeen years.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Community and Customer Services, the DPO and the Parks and Recreation Policy team are in agreement that the playground would add value to the parks network and be an asset valued by the local community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Several workshops on the proposed playground have been conducted with the board between March 2018 and July 2019. Local board direction was to consider a playground on the site and that alternative sources of funding for the maintenance of the asset be investigated.

21. At the most recent board workshop held on 2 July 2019, board members sought confirmation regarding the following points:

a) will the detailed playground design be workshopped with the board

b) what are the playground build and renewal costs

c) why are both general park maintenance and playground maintenance budgets being drawn from board LDI discretionary funds rather than Asset Based Services budgets and would this change over time

d) can examples of similar scenarios, where land has been vested to council on condition that the relevant board covers maintenance costs, be provided.

22. In response staff can confirm that:

a) The draft design for the play space will be workshopped with the board.

b) The playground build and installation costs are $90,000. The renewal costs for the play items only (i.e. without need for site prep, earth works, foundations etc) at today’s rates are estimated at $46,600. The annual landscape maintenance costs (which exclude playground maintenance) are estimated to be $1700.

c) Acquisitions that are deemed not to be a priority for council, are conditional on the local board allocating ongoing maintenance funds from their LDI discretionary budget. It is not anticipated that this will change over time.

d) Two current examples of where the governing body has determined that land will be acquired on the basis that the relevant local board commits LDI budget in perpetuity for maintenance and renewals are:

i. 375 Rodney Street, Wellsford

ii. 90B Grove Road, Papakura.

Tauākī whakaaweawe Māori

Māori impact statement

23. The proposed park does not contain any known sites and places of significance or value to mana whenua but the contribution of park outcomes is of significant importance to tangata whenua, their well being, values, culture and traditions.

24. There is a large Māori community living in Glen Innes and they, along with other sections of the community, will benefit from the proposed play development.

Ngā ritenga ā-pūtea

Financial implications

25. The local board in supporting the vesting of the reserve, understood that the maintenance, other than that relating to a playground, would be funded from its LDI opex budget. This cost is estimated to be no more than $1700 per annum. This sum will not have to be paid by the board until January 2021 since the developer will cover all relevant maintenance costs for a period of two years from project completion.

26. The ongoing maintenance costs linked to a playground have been estimated by council staff to be $7,869 per annum. This will be funded by TRL through an Infrastructure Funding Agreement for a period of 17 years. In 2036 TRL will cease to fund maintenance of the facility and all renewal and maintenance budgets associated with the facility will be from this time provided by the local board. These financial commitments will be detailed in the local board agreement.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. TRL and their contractor RAWA have consulted widely with the local schools and the community. The immediate community now has an expectation that a playground will be provided in this park. Failure to meet this expectation represents a reputational risk for both TRL and Auckland Council and will undermine overall confidence in the Tamaki Transformation project.

28. If maintenance costs exceed the estimated amount of $7,869 per year, the board would have to meet these additional unanticipated costs. This scenario is considered unlikely given that an extra 20% budget has been factored into the maintenance estimates in order to cover unforeseen maintenance.

29. The risk of TRL having to cover the costs of product failure or significant vandalism is regarded as low due to the application of Crime Prevention Through Environmental Design principles, the high level of passive surveillance created by proximity and orientation of the residential units plus the high design quality of the play items being selected in this instance.

Ngā koringa ā-muri

Next steps

30. If the board approve the playground in the park, an Infrastructure Funding Agreement will be established between TRL and Auckland Council. The transfer of the asset to the council will be outlined in the Infrastructure Funding Agreement and the board’s LDI commitment regarding maintenance will be set out in the local board agreement in the relevant financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Fenchurch Special Housing Area open space plan	139

Ngā kaihaina

Signatories

Author

David Barker - Parks & Places Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Allocation of Maungakiekie-Tāmaki Local Board Capital Fund

File No.: CP2019/15182

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of the Maungakiekie-Tāmaki Local Board Transport Capital Fund (LBTCF) to projects in the Maungakiekie-Tāmaki Local Board area.

Whakarāpopototanga matua

Executive summary

2. Local boards can use the Local Board Transport Capital Fund (LBTCF) to deliver transport infrastructure projects that they have identified as a priority but are not part of Auckland Transport’s (AT) work programme. There is $1.229 million currently left in the local board’s fund.

3. Potential projects for allocation were workshopped with the local board in May and July. Staff identified two sets of projects as suitable for funding to go to construction.

4. The first project recommended is two raised pedestrian crossings on Line Road and Taniwha Road in Glen Innes that connect Eastview, Taniwha and Maybury Reserves (Attachment A), which are currently at different stages of development. The second project is two raised pedestrian crossings on Onehunga Mall in Onehunga that connect laneways across the town centre (Attachment B) which are part of the Transform Onehunga laneways programme of work.

5. It is therefore recommended that the board allocate $190,000 ($95,000 each) for two raised pedestrian crossings on Line Road and Taniwha Road and $300,000 ($150,000 each) for two raised pedestrian crossings on Onehunga Mall.

6. This would leave $739,000 remaining in the board’s LBTCF.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the allocation of $190,000 from the Local Board Transport Capital Fund towards two raised pedestrian crossings on Line Road and Taniwha Road in Glen Innes that connect Eastview, Taniwha and Maybury Reserves as per Attachment A.

b) approve the allocation of $300,000 from the Local Board Transport Capital Fund towards two raised pedestrian crossings on Onehunga Mall in Onehunga that connect laneways across the town centre as per Attachment B.

Horopaki

Context

7. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they have identified as a priority but are not part of AT’s work programme.

Projects must:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

8. Potential projects were workshopped with the local board in May and July. The proposed project in Onehunga to construct two further stages of a shared path and a boardwalk was deferred while AT undertakes a safety audit. Also, the Jubilee bridge proposal is being redesigned. The board has already allocated $700k to this proposal.

9. Staff recommended two sets of projects be supported for funding to go to construction. These include two raised pedestrian crossings on Line Road and Taniwha Road in Glen Innes and two raised pedestrian crossings on Onehunga Mall in Onehunga. Another project, the continuation of the boardwalk along Onehunga Bay Reserve foreshore, is still subject to ongoing investigation and will be considered for funding at a later date.

Tātaritanga me ngā tohutohu

Analysis and advice

Raised Pedestrian Crossings, Line Road and Taniwha Road, Glen Innes

10. As identified in the Tāmaki Open Space Network Plan improvements have been delivered, or are about to be, to Eastview, Taniwha and Maybury reserves.

11. These improvements include new or upgraded paths for walking and cycling. This allows for safe travel through the area as well as for exercise and recreation. As the paths leading out of the reserves are almost directly opposite each other, project leads, as part of the improvements, requested AT to investigate the feasibility of raised pedestrian crossings being constructed to facilitate safer crossing for pedestrians and bike riders.

12. The proposed crossings are located on Line Road, between Eastview and Taniwha Reserves, and Taniwha Road, between Taniwha and Maybury Reserves, as per Attachment A.

13. AT engineers have confirmed the crossings are feasible and have provided a rough order of cost (RoC) of $95,000 for each one.

14. Staff recommend that the board allocate the total of $190,000 so that detailed design can begin.

Raised Pedestrian Crossings, Onehunga Mall, Onehunga

15. Onehunga town centre has been identified as a major regeneration and intensification opportunity for Auckland. It is one of the ‘Transform’ priority locations to be delivered by Panuku Development Auckland (Panuku).

16. Within the Transform Onehunga Framework Plan a network of laneways were identified as suitable for redevelopment to enhance the public realm and create a vibrant and interesting laneway network across the Onehunga town centre.

17. In 2017 Panuku commissioned a consultant to complete a Transport Report for Onehunga, which identified key barriers to pedestrian movement and made recommendations for improvements. It also highlighted the lack of crossing opportunities at some intersections making east-west movement more difficult.

18. As part of the improvements, project leads requested AT to investigate the feasibility of two pedestrian crossings that provide a better connection between 152 Onehunga Mall, Onehunga (Laneway 4) and 151-155 Onehunga Mall, Onehunga (Laneway 5) and 210A Onehunga Mall, Onehunga (Laneway 2) as per the options in Attachment B.

19. AT engineers have confirmed the crossings are feasible and have provided a RoC of $150,000 for each crossing.

20. Staff recommend that the board allocate the total of $300,000 so that detailed design can begin.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Auckland Transport have consulted Community Facilities and Panuku staff in developing the recommendations. The respective project leads are supportive of the proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The projects being considered in this report were workshopped with the local board in May and July. Additionally, the broader aspects of the Transform Onehunga and Tāmaki Open Space Network projects are workshopped with the board regularly.

23. These projects will deliver on the local board plan’s objectives of making the community a safer place and making safer access to good-quality open spaces.

Tauākī whakaaweawe Māori

Māori impact statement

24. Impacts on Māori will be considered on a project by project basis. Feedback will also be received through consultation.

Ngā ritenga ā-pūtea

Financial implications

25. The two raised pedestrian crossings on Line Road and Taniwha Road cost $95,000 each with a total cost of $190,000.

26. The two raised pedestrian crossings in Onehunga cost $150,000 each with a total cost of $300,000.

27. While noting that a more accurate costing will be known once detailed design is complete, the variation in RoC between the two sites is due to a number of factors. The Line and Taniwha Road raised pedestrian crossings are adjacent to Council reserves, whereas the Onehunga raised pedestrian crossings are in the retail area of Onehunga. The Onehunga works will require a great deal more consultation, stakeholder management and traffic management. There is also a much greater likelihood of the need to avoid or move other utilities (power, water, etc). The tiled finish for the Onehunga project is another factor that increases the cost.

28. The remaining budget in the LBTCF will be $739,000. Further projects can be considered for allocation by the local board in the first half of 2020.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Both projects will provide greater pedestrian safety and limit the speed of vehicles in the vicinity. With the improved amenity of the reserves and significantly increasing residential population pedestrian numbers will increase so providing safer crossing points will benefit the community.

30. The nature of these projects has minimal construction risk. Raised pedestrian crossings are a common safety improvement especially on roads that have high volumes of traffic.

31. The cost estimates are based on while established methodologies and contingencies, so that there is less likelihood of cost over runs. However as with all construction projects there is some financial risk.

The costs are dependent on:

· lighting requirements

· stormwater issues

· underground services relocation

· AT metro requirements

· stakeholder engagement if the improvement becomes controversial.

Ngā koringa ā-muri

Next steps

32. Both projects will proceed to detailed design. For the two pedestrian crossings in Onehunga Panuku will work with AT to determine the best option, prior to detailed design.

33. AT will undertake consultation on all of the pedestrian crossings following detailed design.

34. AT will provide updates on the projects’ progress at workshops and through the monthly reporting process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Raised pedestrian crossings connecting Tāmaki parks	163
b ⇩	Raised pedestrian crossing options for Onehunga	165

Ngā kaihaina

Signatories

Author

Bruce Thomas, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Allocation of Maungakiekie-Tāmaki Local Board Community Safety Fund

File No.: CP2019/15685

Te take mō te pūrongo

Purpose of the report

1. To consider the allocation of the Maungakiekie-Tāmaki Local Board’s Community Safety Fund to road safety projects in its area and to decide on a prioritised list of projects.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board has put forward a number of potential projects for the Community Safety Fund. These have been assessed, scoped and an estimated cost developed. The scoped and costed list of projects have been workshopped with the local board and a preferred order of progression developed.

3. The Community Safety Fund is a one-off initiative to fund safety projects. The fund covers the 2019/2020 and 2020/2021 financial year. The allocation to projects must occur at this August meeting, or else the fund will be lost.

4. Maungakiekie-Tāmaki Local Board has $1,020,109 to allocate towards community safety in the local board area. The total cost of recommended projects to be funded is $1,270,000. The local board can top up the Community Safety Fund from its Local Board Transport Capital Fund to ensure delivery of all projects.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie Tamaki Local Board:

a) allocate $250,000 from the Local Board Transport Capital Fund to the Community Safety fund.

b) allocate the Community Safety Fund to the following projects:

i) $300,000 to Selwyn Street pedestrian safety improvements;

ii) $260,000 to Farringdon Street pedestrian safety improvements;

iii) $260,000 to Elstree Avenue pedestrian safety improvements;

iv) $50,000 to Bailey Road pedestrian safety improvements;

v) $20,000 to Panama Road pedestrian safety improvements;

vi) $20,000 to Harris Road pedestrian safety improvements;

vii) $20,000 to safety measures near 57 Grey Street;

viii) $80,000 to two driver feedback signs on both Apirina Avenue and Dunkirk Road;

ix) $260,000 to Hamlin Road, pedestrian safety improvements.

c) note that the Community Safety Fund projects are in order of preferred progression of delivery.

Horopaki

Context

5. The 2018 Regional Land Transport Plan allocated $20 million for Financial Year 2019/2020 and Financial Year 2020/2021 for local initiatives in road safety. ($5 million in Financial Year 2019/2020 and $15 million in Financial Year 2020/2021). In order to promote safety at the local community level, the fund is apportioned to each local board area based on a formula that focuses on the numbers of Deaths and Serious Injuries (DSI) in that area.

6. The objective is to accelerate local community-initiated safety projects, around identified high-risk locations and local schools. Local boards were invited to submit proposals for projects addressing safety issues their communities have identified and also worked with Auckland Transport’s Community Transport Team to identify projects using the new toolbox developed for the Safe School Streets pilot.

7. The Maungakiekie Tāmaki Local Board share of the Community Safety Fund is $1,020,109 over the two-year period

8. Criteria for the Community Safety Fund includes physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards which expose people using any form of road and street transport to demonstrable hazards which may result in death or serious harm. Individual project cost is to be no greater than $1 million. Projects must consist of best practice components, conform to AT standards and comply with New Zealand law.

9. The Community Safety Fund does not cover the following:

· projects that are funded by existing AT road safety or other capital works programmes including, but not limited to setting speed limits, seal extensions, maintenance, renewals and planned footpath upgrades (but can be used to augment these projects)

· projects not within the street, including parks, rail corridor, beaches and property not owned or controlled by AT

· projects that have unacceptable effects on network efficiency or introduce unacceptable secondary hazards or effects

· projects with an unacceptably high maintenance cost

· projects that clash with other planned public projects

· complex projects that may take greater than 2 years to deliver including but not limited to projects requiring significant engineered structures, complex resource consents and complex traffic modelling

· projects containing unconventional or unproven components including new trials or pilot projects

· projects or components of projects that have no demonstrable safety benefit unless they are integral with a safety project.

10. That list of projects has now been costed by AT. This costing is more than the budget allocated to the particular local board under this funding, therefore it is recommended that the option of using any of its available Local Board Transport Capital Fund to top up the project budget.

11. The Maungakiekie-Tāmaki Local Board indicated its preferred order of progression of the Community Safety Fund projects at its July workshop.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The list of projects put forward for assessment and costing by the local board is below:

Qualifying Projects
Project Name	Description	Status	Comment	Budget	ID
Selwyn St pedestrian safety improvements	Pedestrian refuge between existing zebra and Trafalgar Street. Raise existing zebra near day care.	Qualify	Selwyn St Onehunga.	$300,000	CSFMT1.10
Farringdon pedestrian safety improvements	Raised table for pedestrian crossing.	Qualify	Located at 26a Farringdon Street. Convert existing kea into a raised zebra.	$260,000	CSFMT1.1
Elstree Ave pedestrian safety improvements	Raised table for pedestrian crossing.	Qualify	Elstree Ave near the pools, approx. 120 Elstree Ave.	$260,000	CSFMT1.3
Bailey Rd pedestrian safety improvements	Slow traffic in proximity to kea crossing by installing two asphalt speed humps either side of crest.	Qualify	15 Bailey Rd. A new zebra or raised kea would conflict with existing driveways. Therefore, existing kea crossing is the best safety measure and is to be retained.	$50,000	CSFMT1.5
Panama Rd School pedestrian safety improvements	High friction surfacing either side of zebra. (30m in length either side)	Qualify	Panama Rd School	$20,000	CSFMT1.6
Harris Rd pedestrian safety improvements	Install high friction surfacing either side of zebra. Delineate parking opposite shops with road	Qualify	There is an existing raised table, but the school is down a right of way and not obvious to drivers, With the angle parking and nearby	$20,000	CSFMT1.8
Longford St pedestrian safety improvements	Enhanced signage and raised zebra crossing to facilitate kids crossing from Sylvia Park School.	Qualify	Longford St Mt Wellington. Existing School zone. Parking removal required.	$260,000	CSFMT1.10

Assessment of additional projects

13. The local board provided feedback at its workshop, raising that a raised zebra crossing on Longford Street was not necessary, given that Longford is a dead-end street. The local board suggested that upgrading the Kea crossing on Hamlin Road would provide a better safety outcome for the school. They asked that this option be urgently investigated.

14. The local board requested that AT also assess putting electronic signs on the following streets:

· Grey Street (near Golden Grove School)

· Aprina Avenue

· Dunkirk Road

· Hamlin Road

· Taniwha Street

15. The list of additional projects put forward for assessment and costing by the local board is below. As part of the assessment AT analysed the sites for loss of control crashes and speed data to provide a basis for justification for the driver feedback signs.

Project Name	Description	Status	Comment	Budget
Grey Street	Safety measures near 57 Grey St	Recommended	Driver feedback signs were not feasible at this location. Recommend allocating budget to investigate and implement safety measures	$20,000
Apirana Ave	Driver feedback signs	Recommended	One sign on each side of the road near the bend 2 x $20,000 each	$40,000
Dunkirk Rd	Driver feedbacks signs	Recommended	Recommend 2 electronic feedback signs at either approach to the park/reserve. 2 x $20,000 each	$40,000
Hamlin Rd	Raised table for pedestrian crossing.	Recommended	Upgrade existing Kea crossing to raised pedestrian crossing	$260,000
Taniwha St	No measures assessed	Not Recommended	Taniwha Road layout is changing so to measures recommended at this stage	NA

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The impact of information (or decisions) in this report is/are confined to AT and do/does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The projects allocated funding in this report will improve the road safety environment in the communities within the Maungakiekie-Tāmaki Local Board area. The projects assisting delivering the Board’s objective of making the community a safer place.

Tauākī whakaaweawe Māori

Māori impact statement

18. Engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

26. The Maungakiekie-Tāmaki Local Board’s Community Safety Fund is $1,020,109. The rough order costing of the recommended projects come to $1,270,000.

27. AT recommend that the local board top up the Community Safety Fund to the amount of $250,000 out of the Local Board Transport Capital Fund, to meet the rough order costing of recommended projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The risks for each project will be assessed as part of detailed design and as part of AT’s internal review process.

29. There is the risk of losing the budget should budget not be allocated at the local board’s August business meeting. It is recommended that the fund be over allocated so that it is fully utilised and mitigates this risk.

30. The costs provided in this report are rough order costings. As a result, there is a risk of not being able to deliver all of the projects depending on the actual cost of delivery. If this occurs AT will come back to the local board with options.

Ngā koringa ā-muri

Next steps

31. The approved list of projects will go to detailed design and construction phase. The local board will be frequently updated on the projects progress going forward.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Assessment of Electronic Feedback Proposals	173

Ngā kaihaina

Signatories

Author

Bruce Thomas, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Auckland Transport August Update

File No.: CP2019/15423

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Maungakiekie-Tāmaki Local Board on transport related matters within the local board area and the region for the period of July 2019.

Whakarāpopototanga matua

Executive summary

2. This report updates the board on regional and local matters including Church and Victoria Streets intersection and Free Child Fares on the weekend.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport August 2019 update report.

Horopaki

Context

3. This report addresses transport related matters in the Maungakiekie-Tāmaki Local Board area.

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. Reports are provided monthly to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important role local boards play within and on behalf of their local communities.

5. Other matters, such as road closures, are reported to the local board on an as needed basis for timeliness.

Tātaritanga me ngā tohutohu

Analysis and advice

Church and Victoria Street Intersection

6. Auckland Transport is in final preparatory stages for the construction of a raised platform roundabout at the intersection of Church Street and Victoria Street, Onehunga. There are ongoing crashes at the intersection. Following a recent incident AT was asked to deliver the project as soon as possible.

7. AT will endeavour to expedite the construction of this project where possible, however a number of key elements are required before construction starts, including detailed design, road safety audits and resolution (traffic control legislation) processes.

8. AT are currently in the process of procuring professional services for detailed design and construction services. In light of the recent crashes that have occurred at the intersection, AT is accelerating the design and construction process. AT will endeavour to commence the detailed design in September and have the construction to begin in early 2020. This is earlier than the previously stated July 2020 date.

9. As an interim measure, Auckland Transport will be installing additional signs and road marking at the intersection, including:

· Gated (on both sides of the road) “Stop” signage on Victoria Street for both approaches;

· Advance “Stop ahead” warning sign on Victoria Street for both approaches;

· Painted flush median improvements, with raised pavement markers to enhance the stop control from Victoria Street;

· Advance “cross intersection” warning sign on Church Street for both approaches;

· “High risk intersection ahead” signage at all approaches.

Free Child Fares in the Weekend

10. Auckland Council has approved funding to facilitate free child weekend fares for children using registered AT HOP cards. The free fares apply to public transport operating on the weekend except Skybus, Mahu city express and Waiheke and Rakino ferry services. The free fares apply to children between 5 and 15 years of age. Children under 5 already travel for free when accompanied by a fare paying passenger. Children paying cash will still pay the standard child fare. The free fares also apply to public holidays.

11. The initiative begins on 7 September. A public announcement will be made on 19 August with links to further in information and a series of frequently asked questions.

AMETI

12. The scheduled AMETI workshop for Tuesday 13 August was cancelled. The local board will receive an update memo in the near future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The delivery of the AMETI project has impacts and overlaps with Auckland Council and Panuku. These are managed and addressed through regular liaison meetings.

14. The other issues reported are confined to Auckland Transport and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The local board receive an update report as part of the monthly business meeting agenda and issues are workshopped as necessary between meetings.

16. Local board members may direct queries on issues via electedmember@at.govt.nz .

Tauākī whakaaweawe Māori

Māori impact statement

17. Consideration of impacts and opportunities for engagement will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

18. Financial implications are assessed on a case by case basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. The proposed decision of receiving this report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

20. The local board will receive updates on other transport matters at workshops scheduled in August.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Laneways 4, 5 and 8 Concept Design

File No.: CP2019/11648

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement from the Maungakiekie-Tāmaki Local Board for the concept design of 152 Onehunga Mall, Onehunga (Laneway 4) and 151-155 Onehunga Mall, Onehunga (Laneway 5) as per Attachment A; and

2. To seek approval from the Maungakiekie-Tāmaki Local Board for the concept design of Paynes Lane, Onehunga (Laneway 8) as per Attachment A.

Whakarāpopototanga matua

Executive summary

3. Onehunga town centre has been identified as a major regeneration and intensification opportunity for Auckland. It is one of the ‘Transform’ priority locations to be delivered by Panuku Development Auckland (Panuku). The town centre occupies strategic locations with good infrastructure, services and facilities. The programme area has a concentration of council landholdings that are development ready.

4. Within the Transform Onehunga Framework Plan, a network of laneways was identified as suitable for redevelopment to enhance the public realm and create a vibrant and interesting laneway network across the Onehunga town centre. The programme of work includes upgrading eight laneways with the outcome to improve the look and feel of the town centre, improve the safety of the laneways and enhance the local connections. This also aligns with the Maungakiekie-Tāmaki Local Board Plan outcome of ‘Maungakiekie-Tāmaki is the place to be’ with the objective being, to work with Panuku to leverage the council’s assets and resources to reinvest in transformation projects it the local board area.

5. The first of the laneway series, Laneway 7 located at 5 Pearce Street, Onehunga, was completed in April 2019. It is now recommended that a further two laneways be progressed for completion and another have the concept designs approved.

6. 152 Onehunga Mall, Onehunga (Laneway 4) and 151-155 Onehunga Mall, Onehunga (Laneway 5) are considered the next logical laneways to progress to completion as they have no interdependencies with any other projects within the Transform Onehunga programme. Paynes Lane, Onehunga (Laneway 8) however, will be aligned to the adjacent development of Dress Smart ensuring all construction work is completed within the same programme ensuring ratepayers money is spent wisely and efficiently.

7. 152 Onehunga Mall, Onehunga (Laneway 4) and 151-155 Onehunga Mall, Onehunga (Laneway 5) are privately owned laneways. Paynes Lane, Onehunga (Laneway 8) is owned by Auckland Council and although not a legal road, it is used as a one-way road leading from Onehunga Mall to Dress Smart.

8. Existing council budgets are used to fund operational and capital works for the laneways.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorse the concept design of 152 Onehunga Mall, Onehunga (Laneway 4) and 151-155 Onehunga Mall, Onehunga (Laneway 5) as per Attachment A; and

b) approve the concept design of Paynes Lane, Onehunga (Laneway 8) as per Attachment A.

Horopaki

Context

9. Onehunga is identified as a ‘Transform’ location in the Panuku portfolio due to the suitability of the area for intensification and the potential benefits that urban development would have in this location. It is a centre with strong transport connectivity, being 23 minutes by rail to Auckland city centre, proximity to major employment areas and a range of existing community facilities.

10. Within the Transform Onehunga Framework Plan a network of laneways are identified as suitable for redevelopment to enhance the public realm and create a vibrant and interesting laneway network across the Onehunga town centre. Public feedback during the planning phase identified opportunities to improve the experience of the public realm in Onehunga by:

a) Capitalising on known walking routes and / or destinations within the centre to establish a complete pedestrian network

b) Providing wayfinding and signage to make routes legible

c) Improving connectivity and accessibility of the public spaces to ‘guide’ people through town

d) Ensuring that public spaces are lively, inclusive and inviting for a wide range of users at all times and seasons

e) Establishing a unique, integrated furniture and lighting palette that celebrates the uniqueness of Onehunga and leads to a more attractive and stimulating experience for users.

11. The laneways programme of work aims to refresh the existing laneways in Onehunga and create enhanced public realm through repaving, artwork, lighting, furniture and planting. Outcomes include improving the safety and amenity of the laneway network and reinforcing the important east-west pedestrian connections between Onehunga Mall and the surrounding streets.

12. To develop the laneways concept designs Panuku engaged with stakeholders and the wider community through several engagement meetings, Social Pinpoint and place activations involving the Onehunga Business Association, historians and the local community.

13. The completion of the remaining seven laneways will be progressed over four years. The first of the laneways, Laneway 7 located at 5 Pearce Street, Onehunga, was completed in April 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The concept designs (Attachment A) for 152 Onehunga Mall, Onehunga (Laneway 4), 151-155 Onehunga Mall, Onehunga (Laneway 5) and Paynes Lane (Laneway 8) aim to provide high quality, safe, functional, flexible spaces using a consistent ‘kit of parts’ that will facilitate their activation and use. Landscape Architects have considered both the wider Onehunga context and what has been contributed to successful laneway revitalisation projects both locally and internationally.

Laneways 4 and 5

15. 152 Onehunga Mall, Onehunga (Laneway 4) is a narrow lane running east-west between the bus interchange on Upper Municipal Place and Onehunga Mall. The entrances to the laneway off Onehunga Mall and Upper Municipal Place are not immediately obvious to pedestrians or cyclists as there is no wayfinding signage or site features indicating the pedestrian nature of the lane or the relationship with 151-155 Onehunga Mall, Onehunga (Laneway 5).

16. 151-155 Onehunga Mall, Onehunga (Laneway 5) is also a narrow lane running east-west between the Onehunga Mall and Waller Street car park. The entrance to the laneway has a canopy which partially obscures the lane from pedestrians or cyclists. As with Laneway 4 there is no wayfinding signage or site features indicating the pedestrian nature of the lane or the relationship with Laneway 4.

17. Both Laneways 4 and 5 have buildings on both the north and south boundaries of the lane. The laneways are therefore within building shadow for a large portion of the year, with direct sunlight in the laneways only during the height of summer.

18. Due to the composition of both laneways they are considered more suitable for activation as thoroughfares as there are no active hospitality or retail frontages, and the environmental conditions within the lanes limit its potential as a space for seating.

19. Lighting the entrances to both Laneways 4 and 5 with a combination of street lighting and art installation will create a strong visual connection to both laneways. This will also aid wayfinding along this important mid-block pedestrian link and help create a feeling of safety in the laneways. Lighting and vibrant artworks on the building walls and on the ground plane will also add life to the laneways that reflects the unique identity and character of Onehunga.

20. Both laneways 4 and 5 are privately owned with private adjacent building owners. The Council has easements over the laneways to protect long-term access and use. Engagement was initiated with all parties prior to any design work commencing to understand any issues or concerns they may have with the proposal of upgrading the laneways. To date the feedback on the concept designs has been positive.

21. Concept designs are the foundation of a more detailed design that are consulted further with stakeholders and local board. Once detailed design has been completed, Panuku will seek formal written consent from all parties to implement the design on the laneways and adjacent buildings.

22. As the laneways are privately owned, Panuku only needs to seek endorsement from the local board for the concept design. This helps to ensure the laneways continue to be seen holistically as a network for the town centre.

Laneway 8

23. Paynes Lane, Onehunga (Laneway 8) is a lane running east-west between Onehunga Mall and the Dress Smart shopping centre. The lane is approximately 8.5 metres wide from building to building. Although not a legal road, Paynes Lane is a one-way lane vehicle carriageway, with the width of the road approximately 4 metres wide and footpaths approximately 2 metres wide on either side.

24. As Laneway 8 is multimodal, the entrances are both obvious even though no wayfinding provides information of where it leads to.

25. As part of the scope for Laneway 8, the adjacent streets Brays Rise and Waller Street were included in the concept design to provide some cohesion in the future. Both streets run north-south between Arthur Street and Church Street and are shared by vehicles and pedestrians.

26. The most sheltered part of Laneway 8 which receives the most year-round sunshine is the southern edge of the laneway making it the most desirable location for public seating. Waller Street also receives year-round sun; however, the vehicular traffic may restrict if to a thoroughfare only.

27. To create a safe multimodal space on Laneway 8, the carriageway has been shifted to the north to create a wider pedestrian space on the sunny southern edge of the laneway. Street trees and planting are proposed to soften the edges of the public realm with lighting and vibrant artworks on the adjacent buildings and ground plane helping to activate the space.

28. Street lighting and art installations at the entrance off Onehunga Mall will create a threshold to the lane that creates a visual connection from Laneway 8 to 210A Onehunga Mall, Onehunga (Laneway 2), leading to the new development at the Waiapu Lane Precinct, Onehunga.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Panuku are working with the Land Advisory Team and the Streetscapes Team within Community Facilities to help the progression of the project run more cohesively. Both teams have not raised any concerns regarding the concept designs for Laneways 4, 5 and 8.

30. In 2017 Panuku commissioned a consultant to complete a Transport Report for Onehunga, which identified key barriers to pedestrian movement and made recommendations for improvements. It also highlighted the lack of crossing opportunities at some intersections making east-west movement more difficult.

31. Panuku have been working with Auckland Transport to propose to the local board two pedestrian crossings that provide a better connection between 152 Onehunga Mall, Onehunga (Laneway 4) and 151-155 Onehunga Mall, Onehunga (Laneway 5) and 210A Onehunga Mall, Onehunga (Laneway 2). A report seeking allocation of the local board transport capital fund towards these proposals is being presented to the local board by Bruce Thomas at the August business meeting.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Panuku have worked closely with the Maungakiekie-Tāmaki Local Board since inception of the Transform Onehunga programme and have provided regular updates to ensure the views of the local board are considered and consistent with the strategic vision outlined in the High Level Project Plan (HLPP) and Framework Plan.

33. The concept designs in Attachment A for Laneways 4, 5 and 8 were presented at the local board workshop on 16 July 2019.

34. The laneway series also aligns with the Maungakiekie-Tāmaki Local Board Plan outcome of ‘Maungakiekie-Tāmaki is the place to be’ with the objective being, to work with Panuku to leverage the council’s assets and resources to reinvest in transformation projects it the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

35. Panuku is currently undertaking an engagement process with mana whenua to help shape the future direction of projects within the Onehunga town centre. This process adheres to Panuku’s Māori Outcomes Framework is intended to identify key opportunities, themes and aspirations which are important to mana whenua and how they can be incorporated into the various Panuku projects that sit within the Transform Onehunga Framework Plan.

Ngā ritenga ā-pūtea

Financial implications

36. The laneways programme of work will require funding for operational and capital works. The scale of enhancement envisaged by transforming the sites can be achieved through use of existing council budgets assigned to Panuku through the 10-year Budget 2018-2028.

37. Funding for two pedestrian crossings that provide better connections between the laneways is being sought from the local board transport capital fund in a separate report authored by Auckland Transport staff.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The following risks for the project have been identified and mitigations are proposed to respond to them throughout the project lifecycle:

a) Risk: Private landowners / building owners may not provide written approval to Panuku to implement the detailed design for the privately-owned laneways.

Mitigation: Panuku will work closely with the private landowners and building owners to take them on the design journey and consider any feedback provided. Formal written approval will be obtained at concept design and detailed design stage.

b) Risk: The Streetscape Team at Community Facilities may not accept any new assets introduced into the privately-owned laneways.

Mitigation: Panuku will continue to work closely with the assigned Maintenance Delivery Coordinators for Onehunga to ensure they are a part of the design process and have input on any new assets introduced to the privately-owned laneways. This will confirm the ongoing maintenance from Auckland Council required post project completion.

Ngā koringa ā-muri

Next steps

39. A business case will be submitted to the Panuku Programme Sponsors Group for approval in September 2019. This will give the project team the mandate to proceed with detailed design and procurement of a contractor for 152 Onehunga Mall, Onehunga (Laneway 4) and 151-155 Onehunga Mall, Onehunga (Laneway 5). Dependent on the availability in the market, work will commence in Quarter 3 of FY19/20.

40. Panuku will continue to work with Dress Smart on their development programme to align the progression of design and construction for Paynes Lane, Onehunga (Laneway 8).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Laneways 4, 5 and 8 Concept Design	187

Ngā kaihaina

Signatories

Author

Katie Walton - Project Manager

Authorisers

Helga Sonier - Senior Engagement Advisor, Panuku Development Auckland

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

ATEED six-monthly report to the Maungakiekie-Tāmaki Local Board

File No.: CP2019/15211

Te take mō te pūrongo

Purpose of the report

1. This report provides the Maungakiekie-Tāmaki Local Board with highlights of Auckland Tourism, Events and Economic Development’s (ATEED) activities in the Maungakiekie-Tāmaki Local Board area as well as ATEED’s regional activities for the six months 1 January to 30 June 2019.

Whakarāpopototanga matua

Executive summary

2. This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 4 report to the Auckland Council CCO Finance and Performance Committee (available 17 September). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact.

3. This report provides the Maungakiekie-Tāmaki Local Board with relevant information on the following ATEED activities:

· Supporting local business growth

· Filming activity

· Young Enterprise Scheme

· Youth employment pathways

· Youth connections

· Offshore talent attraction

· Local and regional destination management and marketing

· Delivered, funded and facilitated events

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive ATEED’s six-monthly report to the Maungakiekie-Tāmaki Local Board for the period of 1 January-30 June 2019.

Horopaki

Context

4. ATEED has two areas of focus:

Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

6. These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7. ATEED works with local boards, Council and CCO’s to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8. In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate Locally Driven Initiatives (LDI) budget to economic development activities. The LED team delivers a range of services such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9. ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10. Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed

Tātaritanga me ngā tohutohu

Analysis and advice

11. As at 30 June^{^[3]}, 3303 businesses had been through an ATEED intervention or programme. Of these, 154 businesses were in the Maungakiekie-Tāmaki Local Board area – 29 businesses went through Destination-related programmes and 125 businesses went through Economic Development-related programmes.

Economic Development

Supporting Local Business Growth

12. This area is serviced by the Business and Enterprise team in the North hub, based in the B: Hive. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

13. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management.

14. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

15. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

· Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

· Callaghan Innovation subsidised innovation programmes

(https://www.callaghaninnovation.govt.nz/innovation-skills)

· RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

· NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/)

· Referrals to NZ Business Mentors via The Chamber of Commerce.

16. During the reporting period, ATEED Business and Innovation Advisors met with 27 businesses in the Maungakiekie-Tāmaki Local Board area, five for innovation advice and services and 22 for business growth and capability advice and services (one was a returning client). From these engagements:

· Eight RBPN vouchers were issued to assist with business capability training

· Seven connections were made to Callaghan Innovation services and programmes

· Thirteen referrals were made to Business Mentors New Zealand

· Seven connections were made to ATEED staff and programmes

· Nearly 100 connections were made to other businesses or programmes.

Other support for new businesses

17. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Fifteen people from the Maungakiekie-Tāmaki Local Board area attended an event below:

· Starting off Right workshop - 5

· Business clinic – 10.

Filming activity within the Maungakiekie-Tāmaki Local Board area

18. ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

19. Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. Of these, five permits were issued in the Maungakiekie-Tāmaki Local Board area. The Maungakiekie-Tāmaki Local Board area’s share of film permit revenue was $208.70 for the period (total for all boards combined was $51,191.30).

20. On average, 37 crew works on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

21. Some of the key film productions that were issued permits to film in the Maungakiekie-Tāmaki Local Board area were:

· Power Rangers

· Westside S5 (TV series)

22. Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

Young Enterprise Scheme (YES)

23. The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. During the period, there were 58 schools participating in the Auckland YES programme, representing 1376 students completing the programme. One Tree Hill College, Onehunga High School and Tāmaki College are the three schools from the Maungakiekie-Tāmaki Local Board area participating in the YES programme.

Youth employment pathways

24. The Go with Tourism campaign was successfully launched on 5 April, attracting 170 employers and more than 700 youth by year-end. The campaign is designed to shift perceptions many young people have about careers in tourism and address the skills gap in the industry.

25. ATEED delivered the Future Ready Summit on 26 June at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon. The research aims to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

Local Jobs and Skills Hubs

26. ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June, 377 people had been placed into employment via the ATEED-facilitated CBD hub, 1,914 training outcomes were delivered, and 11 apprenticeships were facilitated. About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.

Offshore talent attraction

27. The Auckland. We’re Hiring campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Local destination management and marketing activity

28. ATEED continues its involvement and support of the Transform Onehunga Programme, led by Pānuku Development Auckland. ATEED is involved in discussions regarding future tourism opportunities that could be made possible as a result of the Onehunga Wharf upgrades, especially those offering connectivity to Maungakiekie/One Tree Hill and the Onehunga town centre.

Regional destination management and marketing activity

29. The Elemental AKL winter festival website went live on 29 April. The festival ran from 1-31 July and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture. Elemental Feast went live on 4 June, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements. Forty-seven of these events were held in the central city.

30. The Short Break campaign, aimed at leisure travellers on Australia’s eastern seaboard, ran during Q3 and Q4. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland featuring different parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1m followers. Lifestyle.com.au has a reach of 1.2m unique viewers and will produce two dedicated online features.

Delivered, funded and facilitated events

31. During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

32. Given the need to prioritise police resourcing following the events in Christchurch on 15 March, the 2019 Pasifika festival, which was due to run on 23 and 24 March, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that Police must prioritise resourcing to ensure the safety of communities across the city.

33. During the period, residents of the Maungakiekie-Tāmaki Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

34. A full schedule of major events is available on ATEED’s website, aucklandnz.com

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Local board views are not sought for the purposes of this report, but are sought and considered on an individual initiative basis.

Tauākī whakaaweawe Māori

Māori impact statement

37. The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

38. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

40. ATEED will provide the next six-monthly report to the local board in February 2020 which will cover the period 1 July to 31 December 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 August 2019

Auckland Film Protocol consultation feedback and recommended changes

File No.: CP2019/14529

Te take mō te pūrongo

Purpose of the report

1. To receive a summary of consultation feedback on the draft Auckland Film Protocol, and to provide feedback on the recommended changes to the document.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently reviewing the Auckland Film Protocol. The Auckland Film Protocol sets out:

· the commitment of the council group to supporting filming in Auckland;

· expectations and rules that filmmakers must abide by when filming in Auckland; and

· provides guidance for filmmakers on the process for approval to film in Auckland.

3. The purpose of the review was to ensure that the Auckland Film Protocol is up-to-date and identify emerging trends, issues or opportunities that should be addressed. Content of the Auckland Film Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Auckland Film Protocol should be updated. Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.

4. A revised draft of the Auckland Film Protocol was reported to the Environment and Community Committee in June 2019 for consideration and was approved for public consultation (resolution number ENV/2019/73).

5. The following is a summary of the key changes made to the Auckland Film Protocol before public consultation was undertaken:

· Native species: new content added stating that Auckland Council may place additional conditions on film permits to protect native species

· Kauri dieback: new content added providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

· Drones: new content added stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

· Historic heritage: new content added stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

· Health and safety: new content added to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

· Content of the Auckland Film Protocol was updated to reflect current policy, plans and bylaws of Auckland Council. Some structural and editorial amendments were also made to improve the logic, flow and readability of the document.

6. Public consultation was undertaken over a three week period between 21 June and 12 July 2019.

7. A total of 74 submissions were received during the public consultation period. The Maungakiekie-Tāmaki Local Board residents provided a total of four submissions on the draft Auckland Film Protocol, representing 5% percent of all submissions. The views of Maungakiekie-Tamaki submitters were generally similar to regional views; although one submitter did not support Auckland Council's film-friendly policy. Staff are proposing some changes to the draft Auckland Film Protocol to address submitter concerns; the proposed changes to the draft Auckland Film protocol are shown in track changes in Attachment B.

8. This report provides a summary of public feedback and of proposed changes to the draft Auckland Film Protocol to address feedback. The following is a high‑level summary of the key changes proposed to the Auckland Film Protocol in response to public consultation:

· Natural environment: include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

· Native species: include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

· Kauri dieback: amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

· Drones: include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

· Impact on access to public open space: include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

· Compliance and enforcement: include stronger messages around the requirement for filmmakers to comply with the Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

9. Submission themes and proposed changes are summarised in Attachment A.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive a summary of consultation feedback on the draft Auckland Film Protocol

b) provide feedback on the recommended changes to the draft Auckland Film Protocol

c) note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

Horopaki

Context

10. The first version of the Auckland Film Protocol (the Protocol) was adopted by the Regional Development and Operations Committee (resolution number RDO/2013/27) on 14 March 2013. A review of fees for filming in the Auckland Region was undertaken in 2014 and a new set of region-wide charges was recommended; providing a simplified and harmonized range of charges. The Governing Body adopted a region‑wide schedule of film fees and revised Auckland Film Protocol on 28 May 2015 (resolution number GB/2015/36).

11. Since the Protocol was adopted in 2015 there have been a number of changes to legislation and to Auckland Council’s policy and planning framework. The purpose of the review of the Protocol was to:

· ensure that the Protocol is up-to-date; and

· identify emerging trends, issues or opportunities to be addressed in the Protocol.

12. Content of the Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Protocol should be updated. Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.

13. Workshops were held in September and October 2018 to engage with local boards that experience a high volume of filming.

14. Engagement to inform the preparation of the revised draft Protocol was also undertaken with:

· mana whenua: mana whenua interests are represented by 19 iwi (tribal) authorities in Tāmaki Makaurau, Auckland. The 19 iwi authorities were invited, in writing, to inform the review of the Protocol.

· staff of the Tūpuna Maunga o Tāmaki Makaurau Authority to inform the review.

· screen sector: the screen sector was invited to participate in a survey in April 2019 to inform the review. The survey asked a series of general questions about the Protocol and experiences of filming in public open space in Auckland.

· public: the People’s Panel in September 2018; a total of 4,762 responses were received. The survey asked a series of questions on views on and experiences of filming in Auckland.

A high-level summary of feedback (including local board feedback) is provided in Attachment C.

15. The review recommended that a range of changes be made to the Auckland Film Protocol, the following is a summary of the key changes proposed to the Environment and Community Committee:

· Native species: include new content stating that Auckland Council may place additional conditions on film permits to protect native species

· Kauri dieback: include new content providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

· Drones: include new content stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

· Historic heritage: include new content stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

· Health and safety: include new content to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

· Filming on Tūpuna Maunga: update content to reflect that applications to film on Tūpuna Maunga are assessed by the Tūpuna Maunga o Tāmaki Makaurau Authority.

· Updates to content: update content to reflect current policy (e.g. smokefree policy), plans (Auckland Unitary Plan) and bylaws of Auckland Council.

· Structural and editorial: amend some parts of the document to improve the logic, flow and readability of the document.

16. The revised draft of the Auckland Film Protocol was approved by the Envrionment and Community Committee for public consultation in June 2019 (resolution number ENV/2019/73).

Tātaritanga me ngā tohutohu

Analysis and advice

17. Consultation on the revised draft of the Auckland Film Protocol took place from 21 June to 12 July 2019. A total of 74 submissions were received; this represents a substantial increase on the 21 submission which were received in response to the 2015 review of the Auckland Film Protocol. Of the submissions received, 72 were submitted using the online form and 2 non‑form hardcopy submissions were received.

18. Submitters were asked to identify if they worked in the screen sector or not, with:

· 29 submissions (39%) received from individuals or organisations that identified themselves as working in the screen sector

· 45 submissions (61%) received from individuals or organisations that do not work in the screen sector.

The questions included in the online form varied depending on whether the submitter identified themselves as working in the screen industry or not.

19. A breakdown of all submissions received by local board area is shown in Table 1 below. The small number of responses from individual local board areas means that a analysis of views by local board area was not possible for all local board areas.

Table 1: Breakdown of submissions made by local board area.

Local Board Area	Number of respondents	Percentage of respondents
Waitākere Ranges	17	23.0%
Albert-Eden	9	12.2%
Waitematā	8	10.8%
Rodney	6	8.1%
Upper Harbour	5	6.8%
Ōrākei	5	6.8%
Maungakiekie-Tāmaki	4	5.4%
Devonport-Takapuna	4	5.4%
Henderson-Massey	3	4.1%
Kaipātiki	3	4.1%
Howick	2	2.7%
Whau	2	2.7%
Māngere-Ōtahuhu	1	1.4%
Puketapapa	1	1.4%
Hibiscus and Bays	1	1.4%
Papakura	1	1.4%
Franklin	0	0%
Great Barrier	0	0%
Ōtara‑Papatoetoe	0	0%
Manurewa	0	0%
Waiheke	0	0%
Don't Know	1	1.4%
Outside Auckland	1	1.4%
Total	74

20. A series of closed questions were asked of non‑screen sector individuals and organisations; a summary of the responses to these questions is shown in Table 2 below. Table 2 shows that:

· most respondents are supportive of Auckland Council’s film‑friendly approach and that;

· most respondents think that the Auckland Film Protocol does enough to manage the impact that filming has on residents and businesses, on public open space and historic and cultural heritage.

Table 2: Feedback on the Auckland Film Protocols management of the impacts of filming

Question	Response	Percentage of regional submissions (number of respondents is shown in brackets)
Do you support Auckland Council's film‑friendly approach?	Yes	75% (33)
	Partially	20% (9)
	No	5% (2)
Do you think the Auckland Film Protocol does enough to manage the impact of filming on residents and businesses?	Yes	56% (18)
	Partially	19% (6)
	No	25% (8)
Do you think the Auckland Film Protocol does enough to manage the impact that filming has on our public open space and environment?	Yes	53% (23)
	Partially	33% (14)
	No	14% (6)
Do you think the Auckland Film Protocol does enough to manage the impact of filming on our historic and cultural heritage?	Yes	62% (26)
	Partially	29% (12)
	No	10% (4)

21. The main reasons given by those who supported Auckland Council’s film‑friendly approach are shown in Table 3.

Table 3: Summary of key reasons for supporting Auckland Council’s film‑friendly approach

Theme	Summary of key submission points
Economic	· generates employment and economic growth; · benefits communities and local businesses; · benefits a broad range of trades and industries; · attracts investment and businesses to Auckland.
Cultural and creative	· has cultural benefits allowing and supporting the telling of stories visually; · supports the creative economy and enables people to find a future in the creative industries; · It’s fun and exciting to see Auckland on the screen.
Promotion and tourism	· promotes and showcases Auckland to the world; · creates a positive image of Auckland.

22. Table 4 showns the key reasons that respondents gave for partially supporting Auckland Council’s film‑friendly approach.

Table 4: Summary of key reasons given for partially supporting Auckland Council’s film‑friendly approach.

Theme	Summary of key submission points
Access	· the impacts on resident, including parking restrictions, road closures and ability to use public open space while filming is taking place need to be considered and managed; · need to ensure that film‑makers are respectful of other users of public open space.
Notification	· there needs to be sufficient notification to ensure that residents and businesses are aware of open space being used for filming and are not inconvenienced.
Balance	· need to consider and manage the impact that filming has on the environment and impacted residents; · need to balance the cumulative impacts of filming.
Equity	· need to ensure that fees for commercial use of public places are fair.

23. The key reasons given for not supporting Auckland Council’s film‑friendly approach were:

· the cost to ratepayers of enabling filming;

· that there is not enough protection for individuals, businesses and residents affected by filming being carried out on private property.

24. A series of open‑ended questions were also included to elicit further information about responses to these questions and about a range of other topics. Staff have worked through submissions to determine any changes to be recommended for the final revised Auckland Film Protocol. Attachment A identifies key themes and submission points along with proposed staff responses.

A summary of the most common submission themes and the proposed staff responses are shown in table 5.

Table 5: Summary of key submission themes and proposed staff responses.

Key themes	Summary of proposed responses
Use of drones for filming	Include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.
Impact on natural environment	Include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.
Kauri dieback	Amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.
Impact on native species	Include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.
Impact on access to public open space	Include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.
Compliance and enforcement	Include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.
Health and safety	Amend to enable production companies to arrange alternative timeframes for the submission of a site specific health and safety plan by agreement with Screen Auckland.
Notification	Screen Auckland to consider operational approaches to achieving wider public notification.
Impact on business	No change to the Auckland Film Protocol. The protocol is intended to provide a framework that enables decisions to be made on a case‑by‑case basis.
Equity	No change to the Auckland Film Protocol. Fees for commercial use of public open space are set under the Auckland Council Trading and Events in Public Places Bylaw 2015 and amended through the long term plan and annual plan.

25. This report seeks formal feedback from the board at its August 2019 business meeting on the recommended changes to the revised draft Auckland Film Protocol in response to consultation feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol. This included engagement with Auckland Transport, Panuku Development Auckland, and with Auckland Council community facilities, region‑wide planning, social policy and bylaws, visitor experience and heritage

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Role of local boards in film permitting

27. Landowner approval is required to film on any public open space in the Auckland region. Local boards are responsible for landowner approvals for local parks and reserves. Engagement with local boards that experience a high volume of applications for film permits was undertaken in September and October 2018 to inform the review of the Auckland Film Protocol. A summary of the key engagement themes is included in Attachment C and was reported to the Environment and Community Committee in July 2019.

28. A key theme from local board engagement was that the film permit timeframes mean that landowner approval timeframes are very tight, particularly when considering complex or contentious applications. It was also noted that the current timeframes do not allow sufficient time to consider applications at full board meetings or to consult key stakeholders. Given this, the following options on film permit timeframes were presented to the Environment and Community Committee at a workshop in May 2019 and at the June 2019 meeting.

Option one: Status Quo

Option two: amend the permit timeframes

· Option 2(a) the permit time frame is amended to be “up to five working days”.

· Option 2(b) the permit time frame is increased to 5‑7 working days.

29. Following direction from the Environment and Community Committee, that increasing timeframes could act as a disincentive making Auckland internationally uncompetitive, the status quo option was retained in the draft Auckland Film Protocol.

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Tourism, Events and Economic Development (ATEED) has an ongoing relationship with several mana whenua and mataawaka groups, across its whole portfolio of activity. To inform the review of the Protocol the 19 iwi authorities were invited, in writing, to inform the review. In relation to film permit applications Māori views and input may be obtained in several ways where there is a potential impact on particular land or sites. This is usually coordinated either by the film facilitator, or through the relevant parks manager.

31. Specific processes are in place for the tūpuna maunga, with all commercial filming on the maunga requiring the approval of the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority). Screen Auckland facilitates all requests for approval to film on the tūpuna maunga. Approval to film will be subject to conditions and restrictions set by the Tūpuna Maunga Authority. Meetings were held with staff of the Tūpuna Maunga Authority to inform the review and ensure that proposed amendments are consistent with the policy of the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

32. The proposed amendments to the Protocol do not impact on existing levels of service and will not impact on operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. There are no significant risks arising from the local board giving feedback on the proposed changes to the revised draft Auckland Film Protocol at this time.

34. If adoption of the revised Auckland Film Protocol is delayed this would impact on council’s ability to implement the proposed changes.

Ngā koringa ā-muri

Next steps

35. Public feedback and proposed amendments to the Auckland Film Protocol will be presented to the Environment and Community Committee for approval.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Key submission themes and responses	213
b ⇨	Draft 2019 Auckland Film Protocol (Under Separate Cover)
c ⇩	Summary of preconsultation engagement	223

Ngā kaihaina

Signatories

Author	Marie Jenkins, Screen Facilitation Manager, ATEED
Authorisers	Victoria Villaraza – Acting GM, Local Board Services

Chairperson	Chris Makoare
Deputy Chairperson	Debbie Burrows
Members	Don Allan
	Bernie Diver
	Nerissa Henry
	Maria Meredith
	Alan Verrall