I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 5 August 2019

5.00pm

Wharekai

Ōrākei Marae, 59B Kitemoana Street, Ōrākei

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Member Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Member Renata Blair

 

 

Cr Linda Cooper, JP

 

 

Member Wyllis Maihi

 

 

Member Kit Parkinson

 

 

(Quorum 3 members)

 

 

 

Maea Petherick

Senior Governance Advisor

 

30 July 2019

 

Contact Telephone: (09) 890 8136

Email: maea.petherick@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

BLAIR, Renata Geoffrey

Director

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2013

 

Owner

PRIVATE

STRATEGIC PATHWAYS LTD

2000

 

Member

CHARITABLE

WYNRS CHARITABLE TRUST

2009

 

Member

PUBLIC

NWO RESERVES BOARD

2016

 

Member

PUBLIC

INDEPENDANT MAORI STATUTORY BOARD

2016

 

Member

PRIVATE

EDEN PARK TRUST BOARD

2018

 

Director

PRIVATE

HARRISON GRIERSON HOLDINGS LTD

2019

 MAIHI, Wyllis

Director

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2015

 

Kaiako

PRIVATE

WHAI MAIA LTD – WANANGA REO

2016

 

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Board

PUBLIC

NZ RED CROSS – MAORI ADVISORY BOARD

2016

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Board

PUBLIC

NEW ZEALAND RED CROSS

2018

 

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting,11 June 2019        7

6          Brand Design                                                                                                                13

7          Management Plan                                                                                                        17

8          Ōrākei Visual Framework (Masterplan)                                                                     25

9          Highlights from the last three years of activity of the Ngāti Whātua Ōrākei Reserves Board                                                                                                                             27

10        Pourewa Nursery Complex                                                                                         33

11        Operations Report                                                                                                       39  

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 11 June 2019, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting,11 June 2019

File No.: CP2019/13936

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday, 13 May 2019 – Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Tuesday, 11 June 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minutes of the Ngati Whatua Orakei Reserves Board meeting, 11 June 2019

9

      

Ngā kaihaina

Signatories

Author

Maea Petherick - Senior Governance Advisor

Authorisers

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 


 


 


 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

Brand Design

File No.: CP2019/13944

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Ngāti Whātua Ōrākei Reserves Board Brand Design and website location.

Whakarāpopototanga matua

Executive summary

2.       The Ngāti Whātua Ōrākei Reserves Board requested in December 2018 that officers scope the development of a website and dual branding.

3.       Brand designs and associated brand resources have been developed (e.g. letterhead, PowerPoint template).

4.       It is proposed that the Ngāti Whātua Ōrākei Reserves Board website is hosted as a sub-page of the main Ngāti Whātua Ōrākei website.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the Ngāti Whātua Ōrākei Reserves Board Brand design.

b)      approve the use of the Ngāti Whātua Ōrākei website to host the Reserves Board’s main web presence.

 

 

Brand Development

5.       The direction provided by the Members for branding of the Ngāti Whātua Ōrākei Reserves Board was that dual branding was appropriate (rather than a new bespoke brand). 

6.       The focus was therefore on ensuring a clean “lock up” of the Auckland Council and Ngati Whatua Orakei brands. The appropriate branding and brand guidelines were obtained from both Council and Ngati Whatua Orakei. A third party designer was used to design the lockup and associated resources.

7.       Total spending on the design elements of the brand was $5,500. This covered two versions of the brand lockup (vertical and horizontal) in all required formats, font details, banner designs, PowerPoint and Word templates.

8.       Subject to approval the brand will be used on all marketing collateral and Reserves Board documentation in the future.

Website

9.       The Ngāti Whātua Ōrākei Reserves Board website will be hosted on the Ngati Whatua Orakei website. The branding will reflect the brand (as above) and will ensure connection to the Auckland Council site. Through this site we will also host details of any significant developments of projects. The Orakei Visual Framework is currently hosted via the website.

10.     Maintenance and development of the website will be handled by the Trust Office in conjunction with the Reserves Board team.

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ngāti Whātua Ōrākei Reserves Board Brand Design - primary and secondary

15

     

Ngā kaihaina

Signatories

Author

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

Authorisers

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

Management Plan

File No.: CP2019/14091

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To authorise expenditure of up to $115k in the 2019/20 financial year to complete the Whenua Rangatira and Pourewa Creek Recreation Reserve combined Management Plan.

Whakarāpopototanga matua

Executive summary

2.       The Ōrākei Visual Framework is nearing completion and sets out an ambitious plan for the future of the Whenua Rangatira and Pourewa Reserves. The next stage in making the vision a reality is the completion of a Management Plan, which is a statutory document required under the Reserves Act 1977.

3.       There are existing management plans for Whenua Rangatira and Pourewa Creek Recreation Reserve. It is proposed that a combined Management Plan is developed to reflect and deliver on the ambition outlined in the Ōrākei Visual Framework.

4.       The activities and timelines for the development of the Management Plan are largely set. It is expected the final combined Management Plan will be approved by December 2020 with a total budget of $115k.

5.       Refer attached Whenua Rangatira and Pourewa Creek Recreation Reserve Combined Management Plan Project Charter.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      authorise expenditure of up to $115k in the 2019/20 financial year to complete the Whenua Rangatira and Pourewa Creek Recreation Reserve combined management plan.

b)      note that approval in principle had previously been granted for a new project be explored to combine and update the Pourewa Creek Recreation Reserve and Whenua Rangatira management plans to create a seamless cohesive management plan that enables developments aligned with the vision and masterplan (see resolution number NGĀ/2017/25).

c)      note that the final Ōrākei Visual Framework will operate as the masterplan for Pourewa Creek Recreation Reserve and Whenua Rangatira Reserve.

 

 

Horopaki

Context

6.       The Ōrākei Act 1991 set apart the whenua rangatira as a Māori reservation for the common use and benefit of Ngāti Whātua Ōrākei and the citizens of the city of Auckland. It also stated that the Whenua Rangatira be treated as if it were a recreation reserve under the Reserves Act 1977


 

 

7.       The Ngāti Whātua Ōrākei Claims Settlement Act 2012 saw the return of the Pourewa Reserve.  The Pourewa Creek ceased to be a conservation area under the Conservation Act 1987 and was declared a reserve and classified as a recreation reserve subject to the Reserves Act 1977. It is now named Pourewa Creek Recreation Reserve.

8.       The Ngāti Whātua Ōrākei Reserves Board (Reserves Board) is the statutory authority established under the Ngāti Whātua Ōrākei Settlement Act 2012 (and prior to that the Ōrākei Act 1991) to co-govern the Whenua Rangatira and Pourewa Creek Recreation Reserve.

9.       These sites are wholly owned by Ngāti Whātua Ōrākei but, by way of treaty settlement, are to be managed for both the benefit of the hapū and the people of Auckland with all "reasonable" costs being funded by Auckland Council.

10.     The Reserves Act 1977 requires that a management plan shall provide for and ensure the use, enjoyment, maintenance, protection, preservation, development, as appropriate, of the reserve for the purposes for which it is classified.  Section 67 (4) of the settlement legislation also states that the Reserves Board must prepare and maintain a management plan, in accordance with section 41 of the Reserves Act.  Aside from the statutory need the dual public notification process and formal hearing and sign off process provided for in the Reserves Act gives an opportunity for any concerns or disagreements to be transparently addressed prior to moving on with projects or programmes that require investment.

11.     The reserves board has the same status as a local authority and can generally exercise ministerial delegations under the Reserves Act however in the case of Pourewa the settlement legislation specifically states the Minister of Conservation has to approve the management plan under s41 (13) of the Reserves Act 1977.  As a combined management plan is proposed the final adoption of the plan will need to include ministerial approval.

 

Combined Management Plan

12.     Under the Reserves Act an administering body (in this case the Reserves Board) must prepare a Management Plan in accordance with the prescribed steps. This currently includes the Whenua Rangatira Reserve Management Plan 2002 and the Pourewa Creek Recreation Reserve Management Plan 2016.

13.     The Ngāti Whātua Ōrākei Reserves Board has an opportunity to update and combine the two separate management plans.

14.     The timing of this opportunity to update and combine the management plans also coincides with the completion of the Ōrākei Visual Framework which will function as a Master Plan.  The completed Master Plan will act as an overarching document to the combined management plan.

15.     The timeline and steps for the completion of this plan are largely prescribed and are outlined in the attached Project Charter. It is expected that if we begin now the combined Management Plan could be completed by December 2020 (subject to Ministerial approval).

16.     Budget for the combined Management Plan has been estimated at $115k

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Project Charter: Whenua Rangatira and Pourewa Creek Recreation Reserve Combined Management Plan

21

     

Ngā kaihaina

Signatories

Author

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

Authorisers

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 


 


 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

Ōrākei Visual Framework (Masterplan)

File No.: CP2019/14216

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Ōrākei Visual Framework as the Masterplan for the Whenua Rangatira and Pourewa Creek Reserves.

Whakarāpopototanga matua

Executive summary

2.       In August 2017 approval was given to develop the Masterplan for both Whenua Rangatira and Pourewa Creek. Two years later, the Ōrākei Visual Framework is now ready for approval, having been through an approved consultation process with whanau, the community and the Ngāti Whātua Ōrākei Trust.

3.       It is proposed that the Ngāti Whātua Ōrākei Reserves Board approve the Orakei Visual Framework as the combined Masterplan for the Whenua Rangatira and Pourewa Creek Reserves.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the Ōrākei Visual Framework as the combined Masterplan for the Whenua Rangatira and Pourewa Creek Reserves.

 

 

 

 

Ōrākei Visual Framework

 

4.       Refer the Ōrākei Visual Framework (OVF) here: http://ngatiwhatuaorakei.com/wp-content/uploads/2019/05/2018-12-03-Orakei-Visual-Framework_Print-Small-LowQ.pdf

5.       The OVF provides conceptual direction for future of the Whenua Rangatira and Pourewa. It

6.       Feedback from the engagement process has been shared with the Reserves Board. While there was feedback to consider in future detailed design developments, there was nothing fundamental that would change the overall direction and core elements outlined in the document.

7.       This recent engagement and feedback was the only the end of a long process that has been undertaken to consider the history, culture, community and previous aspirations for the whenua.

8.       Given the extensive work completed, the research undertaken and engagement with all relevant parties over the course of the last two years, the OVF is now ready for endorsement by the Ngāti Whātua Ōrākei Reserves Board.

 


 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

Authorisers

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

Highlights from the last three years of activity of the Ngāti Whātua Ōrākei Reserves Board

File No.: CP2019/14034

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an overview of achievements over the last three of operation of the Ngāti Whātua Ōrākei Reserves Board. 

Whakarāpopototanga matua

Executive summary

2.       Significant achievements over the last three years are summarised below with more detail provided in the body of this report.  All of these achievements have been for the benefit of the Whenua Rangatira, Pourewa Creek Recreation Reserve, Ngāti Whātua Ōrākei and the people of Auckland.

3.       Over and above the specific achievements detailed in this report there has also been an important shift towards a stronger management role and a more visible presence of Ngāti Whātua Ōrākei staff on the Whenua Rangatira and Pourewa Creek Recreation Reserve.  Twenty-eight years after the Ōrākei Act 1991 and seven years after the Ngāti Whātua Ōrākei Claims Settlement Act 2012 this is a positive shift which was both intended by the settlement and welcomed by Auckland Council, Ngāti Whātua Ōrākei whānau and the public alike. 

4.       Achievements, in brief, over the last three years are:

i.      Adoption of the Pourewa Creek Recreation Reserve Management Plan.

ii.    Design and consent granted for opening up public access and developing a nursery at Pourewa Creek Recreation Reserve.  This has also aligned with the cessation of horse grazing on this site of significance to Ngāti Whātua Ōrākei.

iii.   Development of a draft Ōrākei Visual Framework.  This is a master plan or long-term vision for the land returned through treaty settlement for the benefit of whanau and public.

iv.  The naturalization of the stream running behind residents on Atkin Ave on the eastern border of the Whenua Rangatira.

v.   Development of a new BBQ and picnic table on the Ōkahu foreshore.

vi.  Increasing levels of manaakitanga and kaitiakitanga of the whenua and visitors led by Ōkahu Rakau.

vii.  Continued success of the annual Waitangi Day and Manu Aute Kite Festival (matariki) celebrations.

viii. Installation of the Kohimarama Pou.

ix.  The trail development of Café Ko (tourism kiosk) and virtual reality story telling funded by Ngāti Whātua Ōrākei.

 

Ngā tūtohunga

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the report.

 

 

Horopaki

Context

Pourewa Creek Recreation Reserve Management Plan

5.       On the 22 August 2016 the Pourewa Creek Recreational Reserve Management Plan was adopted by the reserves board.  The plan took a little over two years to develop and included whanau and public meetings on site.  Twelve written submissions were received during the development of the plan.  Since 2016 the plan has been used to guide initial project planning and associated funding requests for entrances, nursery, pathway and ecological protection in particular. 

Pourewa Creek Nursery and access

6.       Following the adoption of the Pourewa Creek Recreation Reserve Management Plan the reserves board, in November 2017, formally endorsed the development of a nursery; being a plant growing area, glass house and supporting infrastructure, at Pourewa Creek Recreation Reserve subject to seeking the formal support from Ngāti Whātua Ōrākei Trust Board.

7.       In June 2018 the grazing of the site by horses ceased which was important both for the preservation of the values of this site of significance to Ngāti Whātua Ōrākei but also to enable public access and development of infrastructure to support education, ecological restoration and traditional practices.

8.       As the project developed the scope increased to include the entranceways, a public carpark and a public information area.  This culminated, in June 2019, in funding being granted for the full works to commence.  This follows the granting of resource consent and is due to be complete by May 2020.

A close up of a map

Description generated with high confidence

 

Ōrākei Visual Framework

9.       In August 2017 approval was given to develop a master plan for both Whenua Rangatira and Pourewa Creek.  This was intended to paint a more comprehensive and long-term vision for both areas of whenua and the adjacent coastal areas.  Two years later the draft Ōrākei Visual Framework is due to be considered for adoption.  This follows whanau and community engagement.  It will inform the development of a combined management plan. 

A picture containing text, map

Description generated with very high confidence

Atkin Ave stream naturalisation

10.     The Atkin Avenue daylighting project was commissioned by the reserves board in 2013. It was initiated to manage flooding and erosion in the area and involved the naturalization of the stream running behind residents on Atkin Ave on the eastern border of the Whenua Rangatira.  Significant delays were incurred when the scale of remediation work that was recommended exceeded both any available budget and the priorities of the reserve board at that time.  With a lot of redesign and a significant funding contribution from Healthy Waters (Auckland Council) the work was completed in April 2019.  A before and after image is shown below.

 

Before works                                                                                                      After works

Ōkāhu Bay recreation facilities

11.     In late 2018 a new BBQ and picnic table were installed at Ōkahu foreshore.  This was requested, several years earlier, by the taumata of Ngāti Whātua Ōrākei on the basis that the eastern end of the beach was regularly used by whanau but lacked facilities.  The BBQ style mirrors the one at the western end of the beach.  Photos of the completed works are shown below:

Manaakitanga and kaitiakitanga

12.     Ōkahu Rakau, who have had the contract for maintenance of the Whenua Rangatira since 2010, have continued to expand their kaitiakitanga over the area.  This included growing volunteer efforts, including research, litter clean ups and planting, and taking on all of the litter collection and mowing from Ventia. 

13.     In addition to this the kaitiaki ranger service has expanded with more hours and more whanua on the ground providing manaakitanga to visitors and managing conflicts, access etc.   Over the summer of 2018/19 they also acquired uniforms, a tent base and flags to increase the visible presence and care of Ngāti Whātua Ōrākei whanau.  A wide range of positive comments have been received from the public and whanau alike. 

14.     The effort of Ōkahu Rakau and whanau extend well beyond the funded works.  Some examples of additional activities are shown below:

During the school holidays whanau come and completed some weeding and participated in education sessions regarding worm farm and pest animal control

Ōkahu Rakau continue with bee keeping as part of ecology and manaaki for the whenua

Kohimarama Pou

15.     A new Kohimaramara Pou was installed at the beginning of 2019.   The catalyst for this new taonga on the Whenua Rangatira was Matua Grant Hawke when he was Chair of the reserves board in 2015. The reserves board provided funding to deliver the project.

16.     The pou was designed by Lenard Philips and Te Aroha Witika and generically references the active waka culture that once existed and the toka that stood near the current Auckland Yacht Club but was quarried away to provide for Tamaki Drive. The toka was seen as a ‘beacon’ for all waka and ships in the area.

17.     The pou is made up of a bespoke coloured and polished concrete base with corten steel and polished stainless steel strips that form the ‘tauraparapa’.

18.     Kaumatua, staff and whanau attended an unveiling as did Councillor Desley Simpson on behalf of the reserves board.  The highlight of the unveiling was seeing the puna tamariki and kaiako - next generation marveling at their new taonga (see below).

Events

19.     For the last three years Ngāti Whātua Ōrākei have continued to host two very successful annual public events on the Whenua Rangatira being the Waitangi Day festival and Ōrākei Manu Aute Kite Day (matariki).  In addition, and of significant note over the last three years, a series of events occurred to mark the 40th anniversary of Bastion Point.  The anniversary day was 25 May 2018.  A small contribution from the reserves board is made to the mauri tent for annual Waitangi Day festival to tell the story of Bastion Point and the return of Takaparawhau and a more significant contribution was made to the events on the 40th anniversary of Bastion Point.  A video made on the anniversary of Bastion Point can be viewed on the Ngāti Whātua Ōrākei website: http://ngatiwhatuaorakei.com/events-list/


 

Tourism

20.     A trial tourism development – Koi Café and associated virtual reality story telling app was funded by Ngāti Whātua Ōrākei with a licence and moral support from the reserves board.  The trial proved popular with visitors and increased much needed surveillance in the area.  However without a full food licence or other form of cashflow it was not viable to continue in its initial form so Ngāti Whātua Ōrākei made the decision to close the operation in 2019.   

21.     Tourism remains a strong feature of the Orakei Visual Framework and the location and cultural narrative will be leveraged in conjunction with Ngati Whatua Orakei over the coming years.   

Other

22.     Over and above the specific achievements detailed in this report there has also been an important shift towards a stronger management role and a more visible presence of Ngāti Whātua Ōrākei staff on the Whenua Rangatira and Pourewa Creek Recreation Reserve.  Twenty-eight years after the Ōrākei Act 1991 and seven years after the Ngāti Whātua Ōrākei Claims Settlement Act 2012 this is a positive shift which was both intended by the settlement and welcomed by whanau, Auckland Council and the public alike.

23.     Another important event that occurred over the last three years, was the floods in April 2017.  These were by no means a highlight.  They caused grief and a significant review of the overall stormwater catchment and pump system after the floodwaters completely submerged the urupa and large parts of Ōkahu to unprecedented levels.  The investigation into this sad and concerning incident resulted in a number of changes to the way the assets were managed.  Short, medium and long-term actions were identified and the relationship between Ngāti Whātua Ōrākei and Auckland Council’s Health Waters team was strengthened. 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

Authorisers

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

Pourewa Nursery Complex

File No.: CP2019/14094

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on progress with the Pourewa Nursery Complex project.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project report, updated cashflow forecast and risk register.

 

 

 

Progress to date

2.       Followed a competitive tender process for the selection and appointment of civil and geotech engineers to provide Detailed Design for Building Consent and Construction.

3.       Reviewed the Resource Consent design and made some positive developments to the proposed design:

·        Site plans and layout reviewed to reduce the quantity of excavation that will be required, thus reducing the impact of the development on the land and reducing cost.

·        Requirement of retaining wall has been challenged and design developed to remove the need for a retaining wall.

·        Stormwater design has been revised to retain all captured stormwater on site and remove the requirement to discharge to the public system.

·        Location for stormwater collection tanks has been confirmed.

·        Locations have been established for retention of excavated topsoil on site.

4.       Carried out first stage of construction: the resurfacing of the existing car park and western accessway, removal of old pony club fences and shelters.

5.       Received confirmation that the old pony club clubhouse is to be retained as an asset owned by Ngāti Whātua, which we can refurbish to create a project office and visitor facility.

 

Works planned in next period

6.       Update cost estimates based on revised design to reconfirm anticipated construction cost within budget.

7.       Confirm if Resource Consent amendment is required.  Current indication is this is unlikely, but if it is necessary, we have time to lodge application for approval.

8.       Reconfirm quotes for buildings with the suppliers (Propagation house and EcoPod offices).

9.       Confirm scope of works to refurbish the old clubhouse and obtain quotations for the work.

10.     Advance Detailed Design to a level suitable for Building Consent and Construction.

 

Outlook ahead

11.     Detailed Design complete for building consent and tendering: end August / early September 2019

12.     Construction Works tendered by: end September 2019

13.     Construction Commence: October 2019

14.     Construction completion: end March 2020

15.     Refer updated cashflow forecast and risk register.

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Cashflow forecast July 2019

35

b

Risk register July 2019

37

     

Ngā kaihaina

Signatories

Author

Tom Irvine – Technical Officer

Authorisers

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair – Chief Executive Officer, Ngāti Whātua Trust

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 



Ngāti Whātua Ōrākei Reserves Board

05 August 2019

 

 

Operations Report

File No.: CP2019/14218

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational and work programmes.

Whakarāpopototanga matua

Executive summary

2.       The following Operational Update covers the following:

·        Financial update

·        Work programme update

·        Operational update

·        Kaitiaki Service

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational, work programme updates, and the quarterly and full year budget as detailed in this report. 

 

 

 

Financial Update

3.       An overview of the operational and capital expenditure for the full financial year is included in the table at the end of this section.

4.       Although there was an understanding in the full year operational budget the 4th Quarterly was very positive and helped close the gap.

5.       As noted in the prior report, all underspend will be carried forward into the 2019/20 financial year.

6.       The audit plan and timetable has been provided by auditors RSM Haynes. This is attached.


 

7.       Quarter 4 and full year financials:


 

 

Work Programme Update  

8.       Below is an overview of forecast projects with an indication of their progress against agreed milestones.

Project

Next milestone/est completion date

Status

Concessions area review

The policy review is complete however the “on the ground” work is on hold subject to the visual framework being formally endorsed

 

Kaitiaki

The kaitiaki service is present on the Whenua Rangatira with a new mobile base providing visual identity and supplies

 

Nursery

Funding approved and project started. Refer separate report

 

Kohimaramara Pou

Project complete.  Installed January 2019

 

Masterplan (Ōrākei Visual Framework)

Draft and engagement plan complete subject to endorsement. Refer separate report

 

Wharewaka

Detailed planning put on hold subject to consideration as part of visual framework

 

 

 

Operational update

Whenua Maintenance & Ecology   

9.       Pourewa Turf and Native bush maintenance is ongoing.

10.     Ongoing work with local groups to support pest plant removal and establishing maintenance access on Pourewa.

11.     Targeting pest trees on Kepa road side and Kepa bush side on Pourewa and reactive work due to a couple of public complaints.

Volunteers and visiting groups

12.     Ōkahu Rakau have supported 36 international volunteers from sustainable coastlines.

13.     There have been 4 youth and 5 staff volunteers on Tuesday from the Blue Light program.

14.     Ōkahu Rakau is hosting the AUT research team with plans for 15,000 plants. We also held a planting day with 120 plus Whanau planting 2200 native plants in the lower, eastern section of Pourewa reserve.

Biodiversity

15.     There is ongoing pest control work with 10 rats and 0 possums caught over the last quarter, these numbers are down on the previous quarter which is a positive sign. 

16.     From the 1st May Ōkahu Rakau are working with the Eastern Song Bird volunteers on an enhanced rat control programme at Pourewa Creek Recreation Reserve.  This will involve handing out rat traps for volunteers to put out and manage. 

17.     Bird monitoring: 3 visits

18.     Pest animal control: 6 visits

19.    Dotterel monitoring is ongoing.  Three nests were spotted and signs and cages were implemented however there are no signs of eggs surviving.

Health and Safety

20.     There was two one lost time injury over the period, one kaimahi sprained their ankle while walking in the bush (2 days off) and another had a back strain from riding the tractor (2 days off).

21.     Refer below table with risks noted by the Okahu Rakau team.

Michael Joseph Savage Memorial

Chain fence boken (Safety Risk)

 

White fence no secure(Safety Risk)

 

Hapimana Bollards and locks being removed (Safety Risk)

Orakei Domain

All Bollards need replacing (Damaged bollards)

 

Flooding in the reserves

Kitemoana Street Bush

All Bollards need replacing (Damaged bollards)

Watene Cres Reserve

Flooding in the reserve

Kaitiaki Report

 

22.     The Kaitiaki Service has continued to operate over the winter season, covering  Orakei Domain, Okahu Bay Beach and the Michael Savage Memorial Gardens (MJS).The reduced Winter skeleton service operates from April – October.

23.     Kaitiaki Lead Neil Maihi monitors and manages these areas via daily litter and random security patrols, in order to maintain a litter free tidy environment and to monitor and manage our restrictions and conditions of use within these significant areas.

24.     The service conducts random high-profile security patrols to Okahu Bay, Orakei Domain and MJS no less than 3 times per day, monitoring these areas, engaging with the public and tourist operators, educating and enforcing as required. Further to this the Kaitiaki Service has undertaken securing and locking MJS nightly at 6pm during Winter (we further recommend Nightly closure of toilet facilities at Okahu Bay for the 2019-2020 season) to deter freedom campers and negative night activity. 

25.     The Kaitiaki service intend to enforce a complete NO Smoking Ban to all on the Whenua Rangatira, Beach and MJS for the 2019 - 20 season. We will require supporting signage, policy and staff to manage and maintain this model, all absolutely achievable through our current funding from the Reserves Board.

Okahu Bay – key activity:

·      Increase in Freedom campers/overnight campers/ this includes Kitemoana street

·      Ongoing and continued breaches of Alcohol ban (night drinkers)

·      Set net Fishing 4 nets confiscated since May 2019 - July 2019) confiscated and disposed of.

·      Ongoing issues with Vendors and private traders attempting to trade from Okahu Bay or Beach

·      Wilful Damage BBQ areas, ongoing issues with BBQ, this year it has been out of service more than operational.

·      Wilful damage toilet facilities, ongoing and intermittent, suggest night closure prior to and ongoing through the summer season 

·      Ongoing engagement and management of Events at Okahu Bay, the landing and MJS

Michael Joseph Savage – key activity:

 

·      Smoking Litter is increasing, more signage required, multi-language or pictorial

·      Boy Racer activity has continued throughout the Winter season, they congregate on mass weekend afternoons, blocking access to and from the summit. The same safety issues and concerns are still valid, Yellow lines and a total liquor ban will stop this activity.

·      Issued warning to Professional Kite operators who were repeatedly advised they must engage with NWO prior to any activity.

·      Dog on lead area signage required for distribution around the Whenua

·      Major NWO Sign Board (as per Okahu Bay) to be installed at the summit of MJS

·      New Sign advising of Daylight-saving hours of closure at the bottom of Hapimana drive. (6pm 
Winter, 9 pm Summer)

·      Motorcross Activity

 

Kaimahi Recruitment

 

26.     Neil intends to start the recruiting and training process for this year’s Kaitiaki service in September ready for an October start. Our kaitiaki will be required to complete the following training and vetting.

·      Police Check/Vetting

·      Children and young person’s vetting

·      First Aid Cert

·      COA Security Licence

·      Dealing with Difficult Persons Training/dispute res

·      Must hold minimum Restricted Licence

·      RFL Required Fitness Level Test (run, sit ups , push-ups)

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Audit dates

45

     

Ngā kaihaina

Signatories

Author

Tom Irvine – Technical Officer

Authorisers

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Jamie Sinclair  Chief Executive Officer Ngāti Whātua Ōrākei Trust

 


Ngāti Whātua Ōrākei Reserves Board

05 August 2019