Agenda of Ōtara-Papatoetoe Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 July 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

David Ratu

The Ōtara-Papatoetoe Local Board acknowledge David Ratu, one of our Turehou Māori Wardens and Member of the Ōtara Māori Komiti, who received both the Ministry of Health (Individual) Volunteer of the Year Award in the NGO/Community category and the overall Health Volunteer of the Year award.

Those who have the privilege of knowing David will recognise his hard work, persistence and dedication to reducing alcohol-related harm. He goes above and beyond, to work together with harm reduction agencies so that Te Tiriti o Waitangi is embedded in our practice and values, and the voice of Māori is heard in alcohol licensing decisions.

He further contributes his time and energy to building national capacity to reduce harm, particularly among Māori. Currently, he is also working to improve data collection processes so that evidence of harm to Māori can be documented and utilised to target the reduction of alcohol-related inequities.

All his work has been done within our local board area. We are all very proud of him and the work he is doing relating to reducing alcohol harm in our Communities.

Peta Leitu and Emily Scanlan

The Otara-Papatoetoe Local Board acknowledges the efforts and success of Peta Leitu and Emily Scanlan from Ahtletics Team AMMI at the 2019 New Zealand Masters Athletics Indoor Championships in early August 2019:
Emily Scanlan - 1st (National & Auckland Masters record in shot put in her Division)
Peta Leitu- 1st (new Auckland Masters shot put record in her Division)

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Pursuit of Excellence - Papatoetoe Rugby Under 10 Saints Team

Te take mō te pūrongo / Purpose of the report

Papatoetoe Rugby Under 10 Saints Team will be in attendance to present a deputation on their Pursuit of Excellence grant from the local board that assisted their attendance at the Papatoetoe U10 rugby team tournament in Queenstown on 29 - 30th September 2018.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Papatoetoe Rugby Under 10 Saints Team for their attendance and presentation.

8.2 Deputation - Pursuit of Excellence - Vaiola Tauti

Te take mō te pūrongo / Purpose of the report

Vaiola Tauti will be in attendance to present a deputation on her Pursuit of Excellence grant from the local board that went towards delegate travel fees to attend the United Nations (UN) Youth New Zealand, "UN Globalisation Tour" across East and South East Asia during the period 9 February 2019 to 3 March 2019.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Vaiola Tauti for her attendance and presentation.

8.3 Deputation - Pursuit of Excellence - MIT Pasifika Staff Excellence Award

Te take mō te pūrongo / Purpose of the report

Sagaia (Sage) Smith, Pasifika and Schools Liaison at the Manukau Institute of Technology (MIT) will be in attendance to present a deputation on the Pursuit of Excellence grant from the board to the MIT Pasifika Excellence Award.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Sagaia (Sage) Smith for his attendance and presentation.

8.4 Deputation - Safety crossing at the bottom gate of Aorere College

Te take mō te pūrongo / Purpose of the report

Liam Brothers and Shanish Sharma, Year 9 students from Aorere College will be in attendance to present to the board on the lack of a safety crossing at the bottom gate of Aorere College on Claude Avenue, Papatoetoe.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Liam Brothers and Shanish Sharma for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

20 August 2019

Auckland Transport August 2019 report to the Ōtara-Papatoetoe Local Board

File No.: CP2019/14976

Te take mō te pūrongo

Purpose of the report

1. To update the Ōtara-Papatoetoe Local Board about transport related matters in its area including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes information on:

· Update on pedestrian upgrades on East Tamaki Road

· Update on Baird’s Road Safety Project

· This report also provides an update on Local Board Transport Capital Fund (LBTCF) projects.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the report entitled ‘Auckland Transport August 2019 report to the Ōtara-Papatoetoe Local Board’.

Horopaki

Context

3. This report addresses transport related matters in the local board area and includes information on the progress of the LBTCF projects.

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

5. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council (AC) and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

6. Through Auckland Council’s Long-Term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

7. The allocation for the Ōtara-Papatoetoe Local Board has also increased, with the updated figures for the remainder of this electoral term reflected in table 1 below:

Table 1: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,815,162
Amount committed to date on projects approved for design and/or construction	$2,528,127
Remaining Budget left	$287,035

8. Table 2 below shows the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Footpath link from Belinda Ave to the existing Preston Road Reserve path north of Tangaroa College	Construct a new footpath link from Belinda Ave to existing footpath on Rongomai Park behind Tangaroa College	Project in planning phase with preparation of reports for resource consent. Construction anticipated to be completed during the summer construction period.	Yes	$176,000
Pedestrian Safety upgrades on East Tamaki Road	Upgrades to pedestrian crossing facilities to improve disability access crossing East Tamaki Road	Project is currently in delivery stage. Three of the four sites have been completed, with the last site to be completed in the first week of August.	Yes	$100,000
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Plans have been updated and documentation is currently being prepared for procurement later this month. Project is scheduled to start in September 2019 with physical works starting in October.	No	$1,025,000
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Delivery by Auckland Council’s Community Facilities department. Design complete. Transpower refused to permit path under lines due to proposed works. The local board resolved at their April 2019 meeting to progress alternate route for footpath to a car park at a cost of $80,000. This section will be completed at the same time as the connection from the existing Preston Road Reserve path, north of Tangaroa to Belinda Ave.	No	$80,000
Canopy for Ōtara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Project delivered by Auckland Council’s Community Facilities department. Two more design options were presented to OPLB workshop on 23 July. Direction to proceed with Option 1 – laminated glass canopy supported on beams across the walkway. Business report will come to the OPLB after confirmation of costs and negotiation with artist in regards to use of existing design for pattern on glass.	Yes	$262,000 Business report will request further funding - amount TBC
Welcome to Ōtara signage	Place-making signage	At the time of writing of this report, the signage has been installed and the lighting is currently being activated.	Yes	$55,000
Footpath upgrade at Ōtara Town Centre	Upgrade of the footpath at the Ōtara Town Centre (along the southern side of town centre including 15-17 Fair Mall)	Design plan prepared. Consultation completed and work has been tendered. No bids received. Project is being combined with th upgrade of Hunters Corner Streetscape project and will be tendered as one contract.	Yes	$203,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	Completed	No	$112,000
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	This project is being delivered by Auckland Council’s Community Facilities Department. Funding agreement signed by AC. Public consultation to take place prior to design starting.	No	$480,000
Projects from Previous term	N/A	N/A	No	$35,127

Pedestrian Safety upgrades on East Tamaki Road

9. In March 2018, residents requested that the local board seek improvements to pedestrian crossings on East Tamaki road as a result of feedback from disability users concerned about usability of existing facilities.

10. A survey was undertaken and four crossing sites on East Tamaki road were identified as requiring additional work to improve the standard of the facilities. This work was to be added to the regional programme for delivery, though a timing could not be confirmed.

11. The local board opted to prioritise the delivery of these upgrades and allocated funding from their LBTCF to prioritise the delivery of this project.

12. These works are now near completion, with gradients of all the sites having been improved to permit greater usability for disability users.

Local projects and activities

Puhinui Station Interchange: Construction starts in September

13. AT recently announced that construction on the new $60m Puhinui Station Interchange will start late September 2019.

14. The station will provide a seamless experience for bus and train commuters, particularly those heading towards Auckland Airport. The new interchange will open in early 2021 and is part-funded through the Regional Fuel Tax (RFT).

15. The existing train station will be temporarily closed during construction, from Saturday, 28 September to early 2021.

16. This is required to enable the build to be completed as quickly as possible, and to remove any health and safety risks to members of the public.

17. To limit disruption during the station closure, a new, free Puhinui – Papatoetoe loop bus service will run every day, with services every 10 minutes during peak times, providing station users with southern and eastern train line connections from Papatoetoe Station.

18. The 349 Puhinui – Papatoetoe service will not require a HOP card or cash ticket and will take 10 -15 minutes in each direction.

19. The new station will allow for easy bus and rail connections from the interchange to the airport, Manukau and Britomart. Travel times to the airport from Puhinui will be only 10 minutes along priority lanes.

20. The Puhinui Station Interchange is being delivered in stages, with the first stage being an early improvement of the Airport to Botany Rapid Transit project. This project is led by Auckland Transport and forms part of the wider Southwest Gateway programme.

21. The Southwest Gateway programme involves the NZ Transport Agency, Auckland Transport and Auckland Airport working together to deliver transport projects that will improve access to the airport and its surrounding area, which will benefit workers, travellers, tourists and freight movements.

22. More information can be found at: https://at.govt.nz/about-us/news-events/puhinui-station-60m-upgrade-to-start-in-september/

Road safety programme - Bairds Road

23. The Ōtara Town Centre section has had its design finalised and will be going out for procurement in mid-August.

24. AT will engage a stakeholder manager for this section of the project, due to the disruption to businesses and residents. Early engagement with these stakeholders will assist in determining a suitable construction period to minimise disruption.

25. The Wymondley and Hellaby’s intersections on Baird’s road are both 95% complete and are awaiting street lighting connections from Vector and final line marking before being fully completed.

26. Ōtara and Bairds road intersection is 80% complete, with one more mast arm and line marking required to be installed.

27. In early engagement on this project with the local board, members requested that a concrete pad for the bus stop outside 64 Bairds Roads be provided, as part of this project. This was able to be included in the scope of this project and has recently been completed.

Community Safety Fund

28. At its meeting on 16 July, the Ōtara-Papatoetoe Local Board resolved the following priority for projects nominated for construction using AT’s Community Safety Fund (CSF) monies (OP/2019/97):

· Claude Ave – Conversion to raised pedestrian crossing

· 198 Preston Road – Conversion to raised pedestrian crossing

· 168 St. George Street (intersection with Carruth Road) – New raised pedestrian crossing

· 25 Graeme Ave – Safety improvements outside Papatoetoe North School

· 30 Wallace Road – New raised pedestrian crossing outside library

29. Design work is now progressing on these projects and it is anticipated that those funded through the CSF process will be completed during the 2020/2021 financial year.

30. As advised previously, the CSF is a finite fund that must be spent by June 30, 2021. If final pricing for a particular project (post tender) exceeds the available budget, local boards will have the options of either re-allocating some of their CSF budget (meaning not doing another of the CSF projects chosen by the local board) or using their Local Board Transport Capital Fund to top-up the budget, as opposed to being unable to fund the project. This will allow each local allocation of the CSF to be fully utilised.

31. Updates on the progress of these projects will be reported to the local board in the AT monthly report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The impact of information (or decisions) in this report are confined to AT and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This section provides a regular report about how AT is supporting the Ōtara-Papatoetoe Local Board advocacy initiatives in the Local Board Plan, as outlined in the table below.

Table 3: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	AT is currently in the process of delivering the first stage of the Airport to Botany project (A2B) which will better connect Southern and Eastern Auckland to the Airport through improved public transport links. Work on the major upgrade of Puhinui Station is due to start in the third quarter of this year. Manukau is a key link in that public transport connection. As part of wider public transport improvements, AT has currently adopted peak-time bus lane along Manukau Wiri Station Road to improve bus scheduling, as part of a wider programme of public transport improvements. AT completed the $50m Manukau Bus Station in early April 2018. The bus station has been successfully operating for over a year. The Intercity buses are now operating from the bus station, improving the station’s ability to serve commuters. Putney Way streetscape upgrades have been completed and are now operating, adding significantly to the streetscape link from Manukau Mall to the Bus and Train stations. The multi-coloured lighting funded by the local board and Panuku adds to the vibrancy of the area at night.
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	AT is currently in the process of delivering footpath upgrades in Ōtara Town Centre and streetscape upgrades in Hunters Corner, Papatoetoe, which will improve both town center’s visual amenity. AT is in the process of delivering a series of road safety upgrades along Baird’s road, including Ōtara Town Centre and a roundabout at the intersection of Baird’s road and Hayman street, which will significantly improve pedestrian road safety through speed reduction and increased pedestrian infrastructure.
	Redesigning the entrances to Ōtara Library and Ōtara Music and Arts Centre, including the courtyard between the Council buildings in Ōtara Mall.	A new canopy linking the Western carpark to the courtyard between the Council buildings in Ōtara Mall is currently being programmed for delivery and funded through the LBTCF.
	Advocate to AT to realign Station Road / Portage Road / Gray Avenue intersection.	AT is in the process of upgrading the Portage and Station Road intersection by installing a roundabout to improve vehicle and pedestrian safety at this junction. Works will begin in October of this year.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Ōtara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the Ōtara-Papatoetoe Local Board Greenways Plan from East Tamaki Road to Lovegrove Crescent in Ōtara via its LBTCF. Footpath links in Rongomai Park which connect Te Irirangi Drive to Preston Road are also under development.

Auckland Transport consultations

Local Board consultations

34. AT provides local boards with the opportunity to comment on transport projects being delivered in the Ōtara-Papatoetoe Local Board area.

35. In the reporting period for July 2019, no projects were put forward for comment by the Ōtara-Papatoetoe Local Board.

Traffic Control Committee resolutions

36. Traffic Control Committee (TCC) decisions within the Ōtara-Papatoetoe local board area are reported on a monthly basis.

37. The decisions for the previous months were not reported, therefore the decisions for both June and July are listed in the table below:

38. Table 4: Transport Control Committee Decisions in June & July 2019

Street name	Type of Report	Nature of Restriction	Committee Decision
Station Road / Peverill Crescent	Permanent Traffic and Parking changes combined	Bus Stop, Bus Shelter, Traffic Islands, Give-Way Control, Flush Median	Carried

Tauākī whakaaweawe Māori

Māori impact statement

39. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

40. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

42. AT will provide an update report to the local board at the next monthly meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

20 August 2019

Community lease renewal and variation for Youthline Auckland Charitable Trust at 145 St George Street, Papatoetoe

File No.: CP2019/14231

Te take mō te pūrongo

Purpose of the report

1. To renew and vary the community lease for Youthline Auckland Charitable Trust for the occupation of 145 St George Street, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2. Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. A process has been undertaken for the lease renewal that includes:

· a review of the tenant’s performance to ensure that all lease conditions are being met

· a review to determine there is sufficient need for the required use of the premises, or any part of the premises, and that it is not required for any other purpose

· that the organisations hold sufficient funds to meet their financial liabilities and are financially sustainable

· that the services and programmes offered align with the objectives in the Otara-Papatoetoe Local Board Plan 2017.

4. Youthline Auckland Charitable Trust entered into a lease with the former Manukau City Council in January 2009 for the council-owned building at 145 St George Street, Papatoetoe. The lease is for an initial 10-year term with two 10-year rights of renewal. The renewals commence on 1 January 2019 and 1 January 2029. The lease will finally expire on 31 December 2038.

5. The original 2009 lease agreement reflects the incorrect final expiry date of 31 December 2039. This will be corrected by a variation in the renewal and variation agreement. Additionally, the group wishes to vary the lease to allow for a sub-lease of the café operation to a commercial operator.

6. Staff are satisfied the group meets the standards specified above and recommends the lease be renewed under the existing terms of the agreement, with variations as detailed in the recommendation.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a. approve the renewal of the community lease to Youthline Auckland Charitable Trust for the land and building at 145 St George Street, Papatoetoe subject to the terms and conditions of the existing lease dated 19 March 2009, with the following amendments:

i. an amendment to clause 6.0 (Assignment and Subletting) of the lease to allow for the subletting of the café operation to a commercial operator subject to the following conditions:

A. the third-party operator is identified through a publicly contestable process

B. a sublease of no more than 115 square meters (more or less) of the current leased area

C. the rent charged under the sublease is to be calculated at a market rental evidenced by valuation from a registered valuer

D. the subtenant's occupation and use is primarily focused upon providing services and/or goods to the tenant and users and visitors to the premises

ii. should a sub-lease be agreed on these terms, then the rent under the head lease paid by the club to Auckland Council will be 3% of gross revenue generated by the sublease

iii. an amendment to the original lease to correct the final expiry date to read 31 December 2038.

Horopaki

Context

The land

7. The current lease at 145 St George Street, Papatoetoe is for the land described as Lot 1 Deposited Plan 47333, comprising 2259 square meters, NA1814/58. The land is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve and subject to the Reserves Act 1977. The lease was issued under section 61 (2A) of the Reserves Act 1977.

8. The building is the former Papatoetoe Fire Station, purchased by the former Manukau City Council in 2006. Youthline entered into a lease agreement and spent more than $3million to rebuild the building, retaining the 1950s façade. The building, with a footprint of approximately 1410 square meters across two levels, contains a variety of offices, meeting spaces, kitchenettes, performing arts space, an IT hub, an outdoor roof terrace and ground-floor decks. The original fire engine bay space contains the café and Little Flick, a fully restored 1950 Ford V8 fire truck. The truck had been based at Papatoetoe station from 1956 to 1975. In the grounds are kauri trees planted in memory of dead firefighters.

9. Under the terms of the lease, the council owns and insures the building with Youthline responsible for ongoing internal and external maintenance for the term of the lease.

Youthline, 145 St George Street, Papatoetoe

Youthline Auckland Charitable Trust

10. Youthline Auckland Charitable Trust was first incorporated in October 2003. In 2009 the trust took over the former Papatoetoe Fire Station building and rebuilt much of the building, reopening in 2011. The trust shares the building with other youth-centred community organisations (counselling and support services, youth health services, regional office of the Graeme Dingle Foundation, etc.). The Youthline phone, text and web-chat help-line services also operate from the property. Up to 60 local organisations regularly utilise the various meeting spaces within the building; including mothers’ coffee groups, nurse cluster, youth worker, caregivers, Maori and Pacific Island business association meetings, retirement home gatherings and others. Youthline have been operating the café within the building. The on-site café provides a space for relaxation and social interaction and is well supported by visitors to the building. Additionally, revenue from the café is used to support Youthline’s activities.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Youthline has submitted a comprehensive lease renewal application, including financial statements.

12. Under the term of the lease, the renewal can be approved if council is satisfied that the group has not breached any terms, there is sufficient need for the activities undertaken and the property is not required for any other purpose.

13. The group is not in breach of the lease and the financial accounts reflect that they have sufficient reserves to meet their liabilities and appears to be well managed.

14. A site visit was undertaken in March 2019. The building and surrounds are well maintained.

15. Youthline have asked for a variation to the lease to allow for a sub-lease of the café operation to a commercial operator, as running the café themselves as a social enterprise does not fit Youthline’s strategic direction. A commercial operator would free-up Youthline to concentrate on providing their core business of supporting local youth and the wider community with their programmes, counselling support and seminars. They have expressed the wish to support a café, not be a café operator.

16. Under the Auckland Council Community Occupancy Guidelines 2012, where community groups undertake commercial activities and generate significant revenue over expenditure, the relevant local board may choose to charge a percentage rental at rent review, unless lessees can provide evidence of:

•planned building upgrade, development or maintenance; and

•planned programmes, services or activities.

17. The following table reflects the options for the board with regard to the sublease of the café:

Option		Lease implications
A	Allow for the sublease of the café operation to a commercial operator with a percentage of the market rental received by Youthline under the sublease to be paid to Auckland Council under the head lease (i.e. community lease).	A variation of the community lease will be required to allow for the sublease and recovery of the percentage rental.
B	Allow for the sublease of the café operation to a commercial operator with Youthline retaining the market rental received under the sublease.	A variation of the community lease will be required to allow for the sublease.
C	Do not allow for the sublease.	No change will be required.

18. Staff recommend option A, as this provides a good balance between the community outcomes and the commercial operation. As owner of the building, council would have the ability to offset some of its costs against the percentage rental received. Additionally, Youthline would retain the greater part of the market rental which can be used to offset its maintenance obligations and provide funding for its activities.

19. The lease commenced on 1 January 2009 for a term of 10 years plus two 10-year rights of renewal. The agreement shows a final expiry of 31 December 2039. However, this should be 31 December 2038. Staff recommend that this be corrected by way of an amendment to the lease renewal agreement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The proposed lease renewal has been discussed with the Parks and Places Specialist and the Strategic Broker, who have no objections to the renewal.

21. There are no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The recommendations within this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

23. The renewal was discussed with the local board at the monthly Mahi Tahi workshops on 26 March and, 28 May and 25 June 2019.

24. The recommendation supports the Ōtara-Papatoetoe Local Board 2017 Plan outcomes empowered, inclusive and prosperous communities; and parks and facilities that meet people’s needs.

Tauākī whakaaweawe Māori

Māori impact statement

25. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

26. The lease renewal was presented at the South/Central Mana Whenua forum meeting of 29 May 2019. No objections were raised by the forum members present.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications associated with the renewal of the community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The provision for the renewal of community leases is provided for in the lease agreements granted to the group.

29. Council has a contractual responsibility to agree to the lease renewal if the conditions stipulated in the leases have been met.

30. Should the renewal not be granted, it will:

i. affect the group’s operations

ii. reduce their ability to undertake their activities and support of the young people of the local Ōtara-Papatoetoe and wider communities.

31. Under the lease, Youthline is responsible for all maintenance of the building and its surrounds. Therefore, the ability to sub-let the operation of the on-site café will enable the group to generate additional income that can be put towards property maintenance and the provision of services to the local community.

32. If approval is not given to sub-lease the café:

i. the tenant may have a reduced ability to maintain the building and surrounds

ii. the local community will be denied the availability of a well-supported café.

Ngā koringa ā-muri

Next steps

33. Subject to the local board approval of the renewal of the community lease, staff will prepare the renewal and variation agreement for the group to sign.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

20 August 2019

ATEED six-monthly report to the Ōtara-Papatoetoe Local Board

File No.: CP2019/14915

Te take mō te pūrongo

Purpose of the report

1. This report provides the Ōtara-Papatoetoe Local Board with highlights of ATEED’s activities in the Ōtara-Papatoetoe Local Board area as well as ATEED’s regional activities for the six months 1 January to 30 June 2019.

2. This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 4 report to the Auckland Council CCO Finance and Performance Committee (available 17 September). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact

Whakarāpopototanga matua

Executive summary

3. This report provides the Ōtara-Papatoetoe Local Board with relevant information on the following ATEED activities:

· Locally driven initiatives: Little India promotion, Ōtara-Papatoetoe business sustainability development, Young Enterprise Scheme (YES), Pop-Up business school

· Supporting local business growth

· Filming activity

· Youth employment pathways

· Youth connections

· Offshore talent attraction

· Local and regional destination management and marketing

· Delivered, funded and facilitated events.

4. Further detail on these activities is listed under Analysis and advice.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive ATEED’s update to the Ōtara-Papatoetoe Local Board – August 2019.

Horopaki

Context

5. ATEED has two areas of focus:

Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

6. These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7. ATEED works with local boards, Council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8. In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services[1] such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9. ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10. Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed

Tātaritanga me ngā tohutohu

Analysis and advice

11. As at 30 June^{^[2]}, 3303 businesses had been through an ATEED intervention or programme. Of these, 71 businesses were in the Ōtara-Papatoetoe Local Board area – 29 businesses went through Destination-related programmes and 42 businesses went through Economic Development-related programmes.

Economic Development

Locally Driven Initiatives:

12. Little India promotion: During the period, a series of videos and online digital content was developed to promote Hunter Corner’s Indian retailers, places of worship and historical heritage. The steering group met again in mid-April to determine the next stage of work. A winter festival was planned for 27 July, with a unique experience that reflects Indian culture and a shopping experience in Hunter’s Corner. This was included in the ATEED’s winter festival, Elemental AKL programme and promotion.

13. Ōtara-Papatoetoe business sustainability development: A survey was done in February to engage with retail businesses in the Local Board area to gather information on their views on waste management in the area and climate change issues. The findings of the survey were provided to Local Board in March. Two engagement events were planned for May, one in Hunter’s Corner and another in Manukau. Both events were very well-attended. The events were dedicated to sustainability and co-hosted with Business Manukau and Hunter’s Corner Business Association. The events featured two presentations - an introduction to sustainability, followed by a talk from the founder-director (Steve Rickerby) of an SBN member business (We Compost - a food waste service provider).

14. Young Enterprise Scheme (YES): The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. The Auckland Chamber of Commerce invoiced for the allocated funds from Local Board and payment was made during Q3. During the period, there were 58 schools participating in the Auckland YES programme, representing 1376 students completing the programme. Aorere College, De La Salle College, Papatoetoe High School and Sir Edmund Hillary Collegiate Senior School are the four schools from the Ōtara-Papatoetoe Local Board area participating in the YES programme.

15. Pop-Up Business School: Activity completed in Q2. A total of 58 people attended this 2-week hands on ‘how to start a business’ course held at Te Haa o Manukau. Seventy percent of attendees were Māori and Pacific Peoples and 73 per cent of attendees were women. Unemployed people made up 40 per cent of attendees, 13 per cent were full time employed and 9 percent were part time employed. Twenty-one per cent were already running their business. Attendee feedback about the programme was very positive. Longer term outcomes following attendance will be collected through a survey of participants in December 2019.

Supporting Local Business Growth

16. This area is serviced by the Business and Enterprise team in the South hub, based in Te Haa o Manukau. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

17. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management.

18. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

19. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

· Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

· Callaghan Innovation subsidised innovation programmes (https://www.callaghaninnovation.govt.nz/innovation-skills)

· RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth

· NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/)

· Referrals to NZ Business Mentors via The Chamber of Commerce.

20. During the reporting period, ATEED Business and Innovation Advisors met with four businesses in the Ōtara-Papatoetoe Local Board area, one for innovation advice and services and three for business growth and capability advice and services. From these engagements:

· Two RBPN vouchers were issued to assist with business capability training

· One connection was made to Callaghan Innovation services and programmes

· Two referrals were made to Business Mentors New Zealand

· One connection was made to ATEED staff and programmes

· Twenty connections were made to other businesses or programmes.

Other support for new businesses

21. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Three people from the Ōtara-Papatoetoe Local Board area attended an event below:

· Starting off Right workshop - 1

· Business clinic – 2.

Filming activity within the Ōtara-Papatoetoe Local Board area

22. ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

23. Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. Of these, five permits were issued in the Ōtara-Papatoetoe Local Board area. The Ōtara-Papatoetoe Local Board area’s share of film permit revenue was $626.09 for the period (total for all boards combined was $51,191.30).

24. On average, 37 crew work on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

25. Some of the key film productions that were issued permits to film in the Ōtara-Papatoetoe Local Board area were:

· Jonah, The Untold Story (TV feature)

· Power Rangers.

26. Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

Youth employment pathways

27. The Go with Tourism campaign was successfully launched on 5 April, attracting 170 employers and more than 700 youth by year-end. The campaign is designed to shift perceptions many young people have about careers in tourism and address the skills gap in the industry.

28. ATEED delivered the Future Ready Summit on 26 June at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon. The research insights aims to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

Local Jobs and Skills Hubs

29. ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June, 377 people had been placed into employment via the ATEED-facilitated CBD hub, 1,914 training outcomes were delivered, and 11 apprenticeships were facilitated. About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.

Offshore talent attraction

30. The Auckland - We’re Hiring campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Local destination management and marketing activity

31. During the first half of 2019 the Tourism Innovation Team have been establishing business development and sustainability guidelines that will help this local board in the year ahead. The work to date has primarily focused on Tourism Cluster Development which will cross local board boundaries and ties together the International Airport and business in the wider local area.

Regional destination management and marketing activity

32. The Elemental AKL winter festival website went live on 29 April. The festival ran from 1-31 July and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture. Elemental Feast went live on 4 June, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements. ATEED also provided funding towards the delivery of the NUKU live event as part of the Elemental AKL programme. Nuku Live is a wahine empowerment wananga, focused on empowering indigenous women through storytelling and workshops that express the creativity of indigenous women in Tāmaki Makaurau.

33. The Short Break campaign, aimed at leisure travellers on Australia’s eastern seaboard, ran during Q3 and Q4. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland featuring different parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1m followers. Lifestyle.com.au has a reach of 1.2m unique viewers and will produce two dedicated online features.

Delivered, funded and facilitated events

34. During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

35. Given the need to prioritise police resourcing following the events in Christchurch on 15 March, the 2019 Pasifika festival, which was due to run on 23 and 24 March, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that Police must prioritise resourcing to ensure the safety of communities across the city.

36. During the period, residents of the Ōtara-Papatoetoe Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

37. A full schedule of major events is available on ATEED’s website, aucklandnz.com

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

40. The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

41. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

43. ATEED will provide the next six-monthly report to the Local Board in February 2020 and will cover the period 1 July to 31 December 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

20 August 2019

Proposed rezoning of Puhinui Reserve

File No.: CP2019/14945

Te take mō te pūrongo

Purpose of the report

1. To reconsider support for the proposed rezoning of the northern section of Puhinui Reserve.

Whakarāpopototanga matua

Executive summary

2. On 15 May 2018 the Ōtara-Papatoetoe Local Board endorsed the proposed rezoning of part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation, to enable increased use of the reserve for sporting activities.

3. On 30 May 2018 staff became aware that mana whenua opposed the rezoning plan change on the basis that Puhinui Reserve is of significant environmental and cultural heritage. On the basis of that position, no further action was taken in relation to rezoning.

4. On 7 May 2019, mana whenua reiterated their position to the local board and sought the development of a plan for Puhinui Reserve that considers the needs of mana whenua.

5. Board members present at the hui supported the position of mana whenua and committed that no change in activity would occur against the wishes of mana whenua and sought a process to work through this.

6. For the Ōtara-Papatoetoe Local Board to make an informed decision about the future of Puhinui Reserve, the development of a service assessment has been included in the 2019/2020 Parks, Sport and Recreation work programme. This will be developed in partnership with mana whenua and will also consider the needs of other community stakeholders.

7. At this time, the standing resolution does not reflect recent discussion between mana whenua and the Ōtara-Papatoetoe Local Board.

8. Staff recommend resolution number OP/2018/72 be rescinded until the service assessment for Puhinui Reserve is completed.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Consider rescinding resolution OP/2018/72, which supported the proposed rezoning of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation.

b) Note that a Parks and Recreation Service Assessment for Puhinui Reserve will be developed as part of the 2019/20 work programme in partnership with mana whenua; to consider the cultural heritage of the whenua and needs of other community stakeholders, including equestrian users of the park.

Horopaki

Context

9. At a meeting on 20 April 2015, the Ōtara-Papatoetoe Local Board resolved to:

· Endorse the Puhinui Trust’s proposal for an international equestrian facility in principle and publicly notify an intention to provide a lease, subject to further detail on design and operations from the Trust.

· Support in principle, the involvement of mana whenua in the detailed design of the international equestrian facility.

10. At a meeting on 15 May 2018, the Ōtara-Papatoetoe Local Board endorsed, through resolution OP/2018/72, the proposed rezoning of part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation, noting that the areas to be rezoned are outside the existing Open Space – Conservation Zone and outstanding natural features.

11. In May 2018, at a meeting of the Parks and Recreation - Mana Whenua South/Central iwi Forum, Ngāti Te Ata, Ngāti Tamaoho, Ngai Tai Ki Tamaki and Ngāti Maru opposed both the rezoning plan change and the proposal to increase equestrian activity, on the basis that Puhinui Reserve is of significant environmental and cultural heritage.

12. No further action was taken in relation to rezoning following mana whenua feedback in May 2018.

13. The ongoing objection from mana whenua at the regular Parks and Recreation - Mana Whenua South/Central iwi Forum prompted a special hui with the local board on 7 May 2019.

14. At the hui on 7 May 2019, mana whenua reiterated their position to the Ōtara-Papatoetoe Local Board and sought the development of a plan for Puhinui Reserve that considers the needs of mana whenua.

15. Board members present at the hui supported the position of mana whenua and committed that no change in activity would occur against the wishes of mana whenua and sought a process to work through this.

16. Staff recommended a Service assessment for Puhinui Reserve be developed in partnership with mana whenua and also considers the needs of other community stakeholders, including equestrian users of the park. This information will enable the board to make an informed decision about the future of the Reserve.

17. The development of a service assessment has been included in the Parks, Sport and Recreation work programme for 2019/2020.

18. Given the original resolution from 15 May 2018 still stands, this report is required for the board to update its position on the rezoning of Puhinui Reserve.

19. Staff recommend resolution number OP/2018/72 be rescinded until the service assessment for Puhinui Reserve is completed.

Tātaritanga me ngā tohutohu

Analysis and advice

20. There are two options for the board to consider.

· The status quo of the existing resolution does not align with mana whenua views and undermines the boards commitment to partner with them in relation to planning for the future of Puhinui Reserve.

· Rescinding the resolution allows the board to confirm its position before the election period. However, it will likely be seen as a step backwards for equestrian users of the Reserve, notably the Puhinui Trust.

21. The objective of the service assessment is to identify current and future user needs at Puhinui Reserve. This will be undertaken in consultation with relevant partners (mana whenua) and other community stakeholders, including the equestrian sector.

22. The proposed service assessment will enable informed decision making about the future of Puhinui Reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Any council group interests in relation to Puhinui Reserve will be identified and dealt with through the Service assessment.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Puhinui Reserve is an area of significant mana whenua interest and southern initiative interest in connecting communities. Other interests may be established through the service assessment.

25. Puhinui Reserve is an area of significant regional and local environmental landscape and cultural heritage.

26. Puhinui Reserve is an area of significant regional and local importance to the equestrian community for the current delivery of events and future direction of the sport.

Tauākī whakaaweawe Māori

Māori impact statement

27. Mana whenua who have interest in the Puhinui area are: Ngāi Tai ki Tāmaki, Ngāti Pāoa, Ngāti Tamaoho, Ngāti Tamaterā, Ngāti Te Ata, Ngāti Whanaunga, Te Ahiwaru – Waiohua, Te Ākitai Waiohua, Ngāti Maru, Te Kawerau a Maki and Waikato – Tainui.

28. Puhinui Reserve is an area of significant regional and local environmental landscape and cultural heritage.

29. As Treaty partner mana whenua will help to develop the Puhinui Reserve service assessment in collaboration with the local board. This approach reflects actions determined at the hui between mana whenua and the local board on 7 May 2019.

Ngā ritenga ā-pūtea

Financial implications

30. The service assessment has been approved in the 2019/2020 work programme and will be led by the Community Parks Team, within Parks, Sport and Recreation.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. Rescinding the proposed rezoning of Puhinui Reserve from Informal Recreation to Sport and Active Recreation, may be seen as a step back for the Puhinui Trust and equestrian users of the park.

32. The service assessment will explore the needs of equestrian users of the park to understand how their objectives align with or differ from those of mana whenua partners and other park stakeholders.

33. The above information will enable the Ōtara-Papatoetoe Local Board to make an informed decision about the future of Puhinui Reserve.

34. The proposal to rezone Puhinui Reserve has not been progressed by officers following engagement with mana whenua, however the local board decision supporting change currently stands unless rescinded. This report allows mitigation of reputational and relational risks of the local board in the current term.

Ngā koringa ā-muri

Next steps

35. A service assessment will be carried out by the Community Parks team in 2019/2020 to identify current and future user needs at Puhinui. This will be undertaken in partnership with mana whenua as a Treaty partner and other community stakeholders

36. Local Board adoption/endorsement of the service assessment.

37. Implementation strategy developed.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Neil Coventry - Sport Partnerships Project Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

20 August 2019

The classification and reclassification of reserves in Otara-Papatoetoe

File No.: CP2019/13676

Te take mō te pūrongo

Purpose of the report

1. To classify portions of Middlemore Park and Charntay Park, and to reclassify a portion of East Tamaki Reserve, as local purpose (community gardens) reserve.

Whakarāpopototanga matua

Executive summary

2. The Auckland Teaching Gardens Trust (ATGT) currently occupy portions of Middlemore Park, Charntay Park and East Tamaki Reserve. It is recommended by Parks Sports and Recreation (PSR) staff that leases are established to formalise the trust’s occupancy at these three sites.

3. The establishment of a lease for the Trust at Middlemore Park and Charntay Park requires the classification of Section 1 SO 528784 and Section 1 SO 528782 as local purpose (community gardens) reserve, and Section 1 SO 528783 of East Tamaki Reserve reclassified as local purpose (community gardens) reserve. This is to ensure the park activity matches the classification, as per a requirement of the Reserves Act 1977.

4. Iwi consultation regarding council’s intent to classify the relevant portions of Middlemore Park and Charntay Park, and the intent to reclassify the relevant portion of East Tamaki Reserve, has been undertaken with no objections.

5. Local boards hold delegated authority under the Reserves Act to approve the classification and reclassification of all parks and reserves owned or managed by council. Staff now recommend that the Ōtara-Papatoetoe Local Board approve the two proposed classifications and the one proposed reclassification.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve pursuant to Section 16 (2A) of the Reserves Act, that Section 1 SO 528784 at Middlemore Park and Section 1 SO 528782 at Charntay Park both be classified as a local purpose (community gardens) reserve (as identified in Attachment A).

b) approve pursuant to Section 24 (1) of the Reserves Act that Section 1 SO 528783 at East Tamaki Reserve be reclassified from recreation reserve to local purpose (community gardens) reserve (as identified in Attachment A).

Horopaki

Context

6. Middlemore Park is a neighbourhood park located at 65R Swaffield Road. The park comprises a total area of 1.3830 hectares and is occupied by a Te Kohango reo building at the north eastern end, a car park and playground in the middle portion, and the teaching garden sited at the southern end. The garden has a footprint of 3817 m² and has been operational since 2009.

7. Charntay Park is a small neighbourhood park located at 66R Charntay Avenue. The park covers a total area of 3721 m² with the garden occupying the southwestern end and comprising 1663 m². It has been operational since 2014 and in 2018 the board approved, and funded, the expansion of the garden (resolution OP/2018/215 ) by an additional 500 m².

8. East Tamaki Reserve is a medium sized sports park located at 244R East Tamaki Road. The park is 6.9425 ha in size with sports fields, tennis courts and a small playground. The teaching garden is in the south-eastern corner of the reserve and has a footprint of 2903 m². The garden at East Tamaki Reserve has been operational since 2010.

9. All ATGT gardens aim to provide:

a) communities with skills needed to grow fruit and vegetables

b) education relating to healthy eating

c) manage plots on a rotational basis so that they are not exclusively used for the long term

d) advocacy linked to sustainable gardening practices

e) outreach with community members and organisations.

10. In addition to the three gardens in the Ōtara-Papatoetoe Local Board, ATGT has three more gardens in two other southern local board areas.

11. All ATGT gardens are fenced for protection from vandalism. Public access is therefore restricted to times when the gardens are staffed.

12. ATGT’s occupancy has not been formalised at any council sites, creating difficulties regarding the management of the gardens for both council and the trust. The formalisation of the trust’s tenure at all the sites it operates out of, by means of leases and local board funding agreements, will put in more structure and security for the ongoing operation of the gardens.

13. Before any lease can be granted over Section 1 SO 528784 at Middlemore Park and Section 1 SO 528782 at Charntay Park, the parcels must be classified as Local Purpose (community gardens) Reserve.

14. Before a lease can be granted over Section 1 SO 528783 at East Tamaki Reserve, the parcel must be reclassified Local Purpose (community gardens) Reserve.

15. A workshop was held on April 10, 2018 to consult with the local board regarding the establishment of leases for ATGT and the classification of part of Middlemore Park and part of Charntay Park, and the reclassification of part of East Tamaki Reserve, as local purpose reserve.

16. A presentation was given at the central-south parks mana whenua forum on June 27, 2018. No objection was raised by mana whenua to the classification of part of Middlemore and Charntay Parks nor to the reclassification of part of East Tamaki Reserve.

17. The reclassification process relating only to East Tamaki Reserve, required the public advertisement in a local newspaper notifying the public of the reclassification and asking for any objections to the change.

18. No comments supporting or objecting the change of classification were received.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The garden at Middlemore Park, described as Section 1 SO 528784, is currently held in fee simple by Auckland Council under the Reserves Act 1977 as unclassified recreation reserve.

20. The garden at Charntay Park, described as Section 1 SO 528782, is currently held in fee simple by Auckland Council under the Reserves Act 1977 as unclassified recreation reserve.

21. The garden at East Tamaki Reserve, described as Section 1 SO 528783, is currently held in fee simple by Auckland Council under the Reserves Act 1977 and classified as recreation reserve.

22. The approval of the classifications and reclassification will allow leases to be established giving more structure and security of tenure for ATGT.

23. The benefits of teaching gardens from a parks perspective include:

a) site activation of previously poorly used open space

b) displacing antisocial behaviour

c) engaging the local community in the active management of reserve space.

24. The negative impacts on open space include:

a) exclusive occupation of public open space

b) displacement of passive recreation activities

c) poor connections (both physically and aesthetically) between the fenced gardens and wider reserve space.

25. The gardens at all three sites do not conflict with current formal or passive recreational uses. Some future passive recreation opportunities are potentially reduced because of the teaching gardens being sited at the three relevant reserves, but these are not considered significant and the social and park benefits outweigh the negative implications associated with exclusive use.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Community Facilities is supportive of classifying the relevant sections of Middlemore Park and Charntay Park and reclassifying a section of East Tamaki Reserve.

27. The community lease team will provide a report to the local board regarding the granting of leases for the ATGT gardens at these sites once they have been classified, and reclassified respectively, as local purpose (community gardens) reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The Ōtara-Papatoetoe Local Board has indicated their support for the classifications and reclassification of these parks and reserves as local purpose (community gardens) reserve to enable the establishment leases for the ATGT gardens within the Ōtara-Papatoetoe Local Board area.

Tauākī whakaaweawe Māori

Māori impact statement

29. Section 4 of the Conservation Act 1987 requires consultation with iwi regarding reserve classification changes. Iwi were given 20 working days to provide feedback.

30. Of a total of ten iwi approached, only Ngāti Te Ata responded by asking for more information regarding the historical background of the site and when it came into council ownership. They also outlined the decision-making process for (re)classifications and asked if there was any indigenous flora/fauna or any mana whenua sites of significance in the park.

31. Ngāti Te Ata were provided with the information they sought. There was no indigenous flora/fauna in the reserve nor were there any mana whenua sites of significance. There has been no further response from Ngāti Te Ata.

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications associated with the classification of this reserve.

33. Under the intended lease conditions, ATGT will be responsible for maintenance of their lease footprint but with Auckland Council being responsible for the maintenance and renewal of the boundary fence that secures the site (highlighted in red in Attachment A). The sections of boundary fence shared with private property (highlighted in blue in Attachment A) will be managed as per the conditions of the Fencing Act, whereby council is obliged to give a contribution to neighbours who wish to renew or replace their fence.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. There is a risk continuing with the status quo (ie. having no formal lease agreement in place with ATGT). These risks are linked to:

· a lack of clarity about asset ownership and responsibility

· modifications to the site being made on an ad hoc basis

· ATGT having no security of tenure which impacts on their ability to fund raise

· continued breaches of the Reserves Act.

Ngā koringa ā-muri

Next steps

35. A lease agreement for the relevant park sections is drafted and approved by the Ōtara-Papatoetoe Local Board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Garden locations and footprint	47

Ngā kaihaina

Signatories

Authors

David Barker - Parks & Places Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

20 August 2019

Landowner application for Puhinui Bridge and collector road connection from 100 Prices Road to 69 McLaughlins Road, Wiri

File No.: CP2019/14083

Te take mō te pūrongo

Purpose of the report

1. To request landowner approval from the Ōtara-Papatoetoe Local Board on behalf of the applicant, Southern Gateway Consortium, for the construction of the Puhinui Bridge and collector road between 100 Prices Road and 69 McLaughlins Road, Wiri, Auckland 2104.

Whakarāpopototanga matua

Executive summary

2. The proposal is to create a permanent bridge and a collector road by extending Prices Road to McLaughlins Road across Puhinui Stream. The link across Puhinui Stream opens a new access route between Puhinui and Wiri for both vehicle traffic and other transport modes.

3. These works are proposed to enable the development of 150ha of land owned by the Southern Gateway Consortium bounded by Puhinui Road, (State Highway 20B), State Highway 20, the Puhinui Stream and Prices Road. This land is zoned Light Industrial in the Auckland Unitary Plan – Operative in Part and is within the Puhinui Precinct. The land on McLaughlins Road is zoned Heavy Industry Zone.

4. The road and bridge connect to roading infrastructure improvements on Puhinui Road that are being undertaken by the New Zealand Transport Agency (NZTA) and include a relocated and upgraded intersection with Prices Road. These works will be undertaken jointly by the Southern Gateway Consortium, Auckland International Airport Limited, NZTA, Auckland Transport and Auckland Council.

5. The bridge crossing is designed as a five-span structure with a single span structure across the Puhinui Stream. The remaining four spans include two 37m, one 20m and one 16m span making a total length of 147m. The new road and bridge will feature footpaths on both sides and cycle provision on the northern side, to encourage cycling by commuters, and will connect to the Te Araroa Trail.

6. A four-arm roundabout is to be created at the Prices Road end and a Give Way control on McLaughlins Road’s southern approach giving priority between the new road link and the northern approach of McLaughlins Road. The access from the proposed roundabout connects to the current access into Colin Dale Park.

7. Vegetation clearance is required for the construction of footings on the west side of the bridge that will be restored in accordance with the Puhinui Precinct Plan. Erosion and sediment control measures will be adopted to minimise the effects on Puhinui Stream and stormwater runoff from the new road and bridge surface will be treated prior to discharge to Puhinui Stream.

8. Auckland Transport will own, manage and maintain the infrastructure as part of the hand-over at the end of the project.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the landowner application from Southern Gateway Consortium for the construction of the Puhinui Bridge and collector road between 100 Prices Road and 69 McLaughlins Road, Wiri, on Aerovista Place Reserve which is legally described as Lot 3 DP 160324.

Horopaki

Context

Site details

9. The council land is within the Aerovista Place Reserve and is an unclassified local purpose (esplanade) reserve subject to the Reserves Act 1977. The land is zoned informal recreation. The adjoining land, Southern Gateway Consortium’s (the Consortium) land, is zoned light industry in the Auckland Unitary Plan – Operative in Part (AUP-OP) and is within the Puhinui Precinct. The land on McLaughlins Road is zoned heavy industry as indicated in Attachment A to this report.

10. The new road and bridge alignment is close to the existing pipelines that carry petroleum products to and from Wiri Oil Terminal. The surrounding area is pastoral, with the proposed bridge and road alignment crossing the Puhinui Stream and related floodplain. The bridge crosses through a Significant Ecological Area that extends from the north along the whole stream alignment and much of the riparian area. Part of the restored riparian margin that has reached canopy closure is identified for vegetation removal and replanting.

Proposal

11. The new road connects SH20B Puhinui Road and McLaughlins Road. This construction ensures that adequate transport infrastructure capacity is in place prior to land use development and future subdivision. Attachment B to this report, Assessment of Environmental Effects, outlines the proposed works and planned mitigation. The proposed works are planned to start in January/February 2020 with an 18-24-month construction period.

12. The Prices Road extension is proposed to have a 23.10 metre road reserve width, consisting of a 9.5 metre carriageway, with the remaining width providing for a berm, footpath and utility corridor on each side as indicated in Figure 1. The northern side also includes a dedicated cycle path. The cycle path is clear of the carriageway and there are limited vehicle access opportunities as it is an industrial area with large sites, contributing to a safe cycleway.

Figure 1: Prices Road extension cross-section

Sourced from Southern Gateway Consortium, Roading and Bridge Application Prices Road, Puhinui - Assessment of Environmental Effects, page 9, by Merestone dated 9 November 2018 (Attachment B to this report).

13. Two new intersections are proposed at each end of the new section of road with a roundabout controlling a crossroad junction at the northern end providing an entrance to Colin Dale Park with a future access road towards the east. An intersection at the McLaughlins Road end will be controlled by a priority Give Way on the southern approach giving priority between the new road link and the northern approach of McLaughlins Road. The new Give Way control on the McLaughlins Road approach will be supported with a realignment in order to reduce speeds and promote the new Prices Road corridor as the primary movement in the future. The radii and carriageway widths have been minimised to control turning speeds while still accommodating the appropriate design for vehicles.

14. The five-span bridge structure is designed with the abutments to be outside the 100-year floodplain with the footing being 10 metres back from the top of the stream bank edge on both the east and west sides. There is safety railing for protection along the length of the bridge.

15. The underside level of the bridge is 3.4m above the ground level at the intermediate bridge footing on the western bank where the Te Araroa Trail is located. This is approximately 11.58mRL, which is 600mm above the 50-year Average Recurrence Interval flood plain level as indicated in Figure 2.

Figure 2: Bridge long section

16. The walkway/cycle access track connecting to Te Araroa Trail is currently on private land but will be constructed to the council standards and specifications and vested to the council on completion of the subdivision. This is indicated in Attachment C to this report.

Vegetation clearance and stormwater considerations

17. To enable construction, some riparian vegetation from along Puhinui Stream will be removed and the species composition under the bridge changed as currently many of the species present there will grow taller than the bridge. The landowner approval will include specific conditions regarding replanting such as the species used for enrichment, stream edge planting, spacing and a three-year maintenance schedule as requested by the council’s ecologist and senior arboriculture and eco specialist. An overview of the project was provided to the Puhinui Stream Steering Group.

18. Stormwater during construction and runoff from the road will be treated to the required standard via a centralised bio-retention device in this sub catchment prior to discharging into the stormwater network. The device is sized for hydrological mitigation (retention and detention), which results in a larger device than a water quality only device to provide the required water quality treatment for the catchment.

Planning Context

19. The application aligns with the Ōtara - Papatoetoe Local Board Plan 2017, specifically Outcome 7: It’s easy to get around, as the proposed works will ensure connectivity including walking and cycle way accessibility.

20. The Puhinui Precinct as outlined in the Auckland Unitary Plan – Operative in Part (AUP-OP) allows for development if it is supported by transport infrastructure. It states that significant transport upgrades will be required to support the level of development and to ensure transport network improvements are coordinated. This reflects its significant size and the strategic location of light industry zoned land in proximity to the intersection of two major transport corridors and the critical link to Auckland International Airport.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The options for the local board are to approve or decline the landowner request for the Puhinui Bridge and road connection.

22. The advantages of approving the landowner application are that:

· the proposed connection will enable the development of the land within the Puhinui Precinct as planned in the Auckland Unitary Plan – Operative in Part

· essential roading infrastructure and connectivity provides an important link between Puhinui and Wiri in the local road network

· the bridge crossing over Puhinui Stream has been located and designed to avoid and minimise adverse effects on the significant ecological area in the riparian margin of the stream

· the bioretention device is designed to provide the requisite filtration to remove contaminants from road stormwater runoff

· the bridge aesthetics will be carefully considered at the detailed design phase as it is going over the top of our national trail, so detailing will be important

· the Consortium have committed to cultural design input as agreed with Te Ākitai prior to the bridge detailed design being approved by the council as a condition of resource consent.

23. If the Ōtara-Papatoetoe Local Board declines the landowner application essential infrastructure and connectivity to the Puhinui Precinct and airport will not be able to proceed. Business growth and employment opportunities for local and neighbouring communities would be inhibited and this option is not recommended by staff.

Land use and specialists’ comments/consultation

24. Auckland Council’s parks and places specialists, senior arboriculture and eco specialist, senior maintenance delivery coordinators, senior parks planner and local board advisors have reviewed the proposal and are in support of the Puhinui Bridge and collector road proceeding. The landowner approval conditions will include mitigation planting with detailed landscape design, a maintenance schedule and reinstatement to be undertaken at the completion of the construction works.

Recommendation

25. The recommendation to the Ōtara-Papatoetoe Local Board is to approve the application for the construction of the Puhinui Bridge and road connection between 100 prices Road and 69 McLaughlins Road, Wiri as the overarching benefits to the local and wider communities with increased connectivity to the roading networks of SH20, SH20B and employment opportunities during construction and future light industrial land use will be beneficial.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The Consortium has had early and ongoing consultation with Auckland Transport on the many transport related aspects of the proposal. These include the road and bridge design and alignment, the provision of both off and on-road footpaths and cycleways (including the link to the Te Araroa Trail), stormwater drainage and treatment for the road and construction traffic effects. These matters have all been resolved or will be the subject of conditions of resource consent.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Workshops to outline the proposal and respond to questions were held with Ōtara-Papatoetoe and Manurewa Local Boards and staff. All matters have been answered or will become part of the conditions of the formal landowner approval. These include queries about engagement with mana whenua, lighting, safety for egress and entry to the new road, embossing of the underside of the bridge, planting remediation, stormwater run-off during construction and on completion when operating as part of the roading network. All conditions will be mirrored in the resource consent conditions by the senior parks planner.

28. The collector road and bridge will be a time saving connection to the roading networks of SH20, SH20B for locals travelling to work and to the airport and for business transportation especially when the subdivision of the surrounding land to light industry is completed. The path connections to both Colin Dale and Puhinui Reserves will provide improved connectivity for all park users.

29. Recreational use will also be improved as a result of increased walking and cycling connections to Te Araroa Trail and Colin Dale Park.

Tauākī whakaaweawe Māori

Māori impact statement

30. Te Ākitai Waiohua are the recognised tangata whenua of this region. Te Ākitai Waiohua have had on-going engagement with the Consortium and have signed a comprehensive commitment by Southern Gateway Consortium to matters raised by Te Ākitai. Site visits and engagement with Ngāti Tamaoho, Ngai Tai Ki Tamaki and Ngāti te Ata have been undertaken with a focus on stormwater considerations but no new matters were raised.

Ngā ritenga ā-pūtea

Financial implications

31. On completion of the bridge and road construction, ownership and management is to be transferred to Auckland Transport so there are no financial operational implications for the local board. The walkway/cycle access track connecting to Te Araroa Trail is currently on private land but will be constructed to the council standards and specifications and vested to the council on completion of the subdivision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Improvements to the roading network is required to be undertaken concurrently with urban development of the Puhinui Precinct. Without this connectivity the functionality of the road network including the critical link to Auckland International Airport will not be created and maintained. The construction ensures more transport choices with a cycle and walkway and closer relationship between home and work access.

33. If the proposal is declined suitable business land will be inaccessible. The bridge and road connection increase efficient use of business land and improves opportunities for affordable business with the light industrial zone being accessible. Additional business zoned land will assist in the economic prosperity of Auckland.

34. The bridge and road infrastructure could cut off access and links to the open space and the esplanade reserve, but this is mitigated for the Puhinui Reserve with the proposal to create a walkway from the bridge connecting to the Te Araroa Trail. This will provide public walking and cycling access. The roading entrance to Colin Dale Park will be upgraded with a new road off the proposed roundabout to give a more defined access point to the park. Pedestrian access to Colin Dale Park is to be considered at a later stage.

35. Water quality could be degraded during construction and subsequent use of the road and bridge. Silt fences are planned to prevent sediment laden water entering the Puhinui Stream and around each earthworks catchment dirty water diversions are proposed taking any sediment laden water to the sediment retention ponds or decanting earth bunds as outlined in the Erosion and Sediment Control Plan.

36. Areas where vegetation removal is required will be replanted with suitable indigenous, riparian plant species. Species selection for replanting will focus on low vertical growing, shade tolerant species to cope with the shade and height of the bridge.

Ngā koringa ā-muri

Next steps

37. If the application is approved the decision will be communicated to the applicant with a formal land owner approval letter. Conditions will be placed on the land owner approval regarding (but not limited to):

· health and safety conditions

· ensuring the applicant controls rubbish at the site

· planting and maintenance schedule to be provided to the council’s senior arboriculture and eco specialist for approval

· compliance with all regulatory documents

· reinstatement of the council land such as the grass reinstated and the remainder of the reserve to at least its original condition.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Land Zoning, Auckland Unitary Plan – Operative in Part	57
b ⇩	Southern Gateway Consortium, Roading and Bridge Application, Prices Road, Puhinui - Assessment of Environmental Effects, by Merestone, dated 9 November 2018	59
c ⇩	Southern Gateway Prices Road Extension, Wiri – Roading Layout Plan, By CKL, dated 26 October 2018	87

Ngā kaihaina

Signatories

Authors

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

20 August 2019

Auckland Film Protocol consultation feedback and recommended changes

File No.: CP2019/14434

Te take mō te pūrongo

Purpose of the report

1. To receive a summary of consultation feedback on the draft Auckland Film Protocol, and to provide feedback on the recommended changes to the document.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently reviewing the Auckland Film Protocol. The Auckland Film Protocol sets out:

· the commitment of the council group to supporting filming in Auckland;

· expectations and rules that filmmakers must abide by when filming in Auckland; and

· provides guidance for filmmakers on the process for approval to film in Auckland.

3. The purpose of the review was to ensure that the Auckland Film Protocol is up-to-date and identify emerging trends, issues or opportunities that should be addressed. Content of the Auckland Film Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Auckland Film Protocol should be updated. Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.

4. A revised draft of the Auckland Film Protocol was reported to the Environment and Community Committee in June 2019 for consideration and was approved for public consultation (resolution number ENV/2019/73).

5. The following is a summary of the key changes made to the Auckland Film Protocol before public consultation was undertaken:

· Native species: new content added stating that Auckland Council may place additional conditions on film permits to protect native species

· Kauri dieback: new content added providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

· Drones: new content added stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

· Historic heritage: new content added stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

· Health and safety: new content added to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

· Content of the Auckland Film Protocol was updated to reflect current policy, plans and bylaws of Auckland Council. Some structural and editorial amendments were also made to improve the logic, flow and readability of the document.

6. Public consultation was undertaken over a three week period between 21 June and 12 July 2019.

7. A total of 74 submissions were received during the public consultation period. Ōtara-Papatoetoe Local Board residents provided a total of zero submissions on the draft Auckland Film Protocol. Staff are proposing some changes to the draft Auckland Film Protocol to address submitter concerns; the proposed changes to the draft Auckland Film protocol are shown in track changes in Attachment B.

8. This report provides a summary of public feedback and of proposed changes to the draft Auckland Film Protocol to address feedback. The following is a high‑level summary of the key changes proposed to the Auckland Film Protocol in response to public consultation:

· Natural environment: include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

· Native species: include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

· Kauri dieback: amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

· Drones: include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

· Impact on access to public open space: include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

· Compliance and enforcement: include stronger messages around the requirement for filmmakers to comply with the Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

9. Submission themes and proposed changes are summarised in Attachment A.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive a summary of consultation feedback on the draft Auckland Film Protocol

b) provide feedback on the recommended changes to the draft Auckland Film Protocol

c) note that local board feedback will be included in a report to the Environment and Community Committee in August 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

Horopaki

Context

10. The first version of the Auckland Film Protocol (the protocol) was adopted by the Regional Development and Operations Committee (resolution number RDO/2013/27) on 14 March 2013. A review of fees for filming in the Auckland Region was undertaken in 2014 and a new set of region‑wide charges was recommended; providing a simplified and harmonised range of charges. The Governing Body adopted a region‑wide schedule of film fees and revised Auckland Film Protocol on 28 May 2015 (resolution number GB/2015/36).

11. Since the Protocol was adopted in 2015 there have been a number of changes to legislation and to Auckland Council’s policy and planning framework. The purpose of the review of the Protocol was to:

· ensure that the Protocol is up-to-date; and

· identify emerging trends, issues or opportunities to be addressed in the Protocol.

Content of the Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Protocol should be updated. Engagement with staff involved in the process of assessing and approving film permit applications, from across the Council group, was undertaken to inform the review and proposed amendments to the Protocol.

12. Workshops were held in September and October 2018 to engage with local boards that experience a high volume of filming.

13. Engagement to inform the preparation of the revised draft Protocol was also undertaken with:

· mana whenua: mana whenua interests are represented by 19 iwi (tribal) authorities in Tāmaki Makaurau, Auckland. The 19 iwi authorities were invited, in writing, to inform the review of the Protocol.

· staff of the Tūpuna Maunga o Tāmaki Makaurau Authority to inform the review.

· screen sector: the screen sector was invited to participate in a survey in April 2019 to inform the review. The survey asked a series of general questions about the Protocol and experiences of filming in public open space in Auckland.

· public: the People’s Panel in September 2018; a total of 4,762 responses were received. The survey asked a series of questions on views on and experiences of filming in Auckland.

A high-level summary of feedback (including local board feedback) is provided in Attachment C.

14. The review recommended that a range of changes be made to the Auckland Film Protocol, the following is a summary of the key changes proposed to the Environment and Community Committee:

· Native species: include new content stating that Auckland Council may place additional conditions on film permits to protect native species

· Kauri dieback: include new content providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

· Drones: include new content stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

· Historic heritage: include new content stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

· Health and safety: include new content to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

· Filming on Tūpuna Maunga: update content to reflect that applications to film on Tūpuna Maunga are assessed by the Tūpuna Maunga o Tāmaki Makaurau Authority.

· Updates to content: update content to reflect current policy (e.g. smokefree policy), plans (Auckland Unitary Plan) and bylaws of Auckland Council.

· Structural and editorial: amend some parts of the document to improve the logic, flow and readability of the document.

15. The revised draft of the Auckland Film Protocol was approved by the Envrionment and Community Committee for public consultation in June 2019 (resolution number ENV/2019/73).

Tātaritanga me ngā tohutohu

Analysis and advice

16. Consultation on the revised draft of the Auckland Film Protocol took place from 21 June to 12 July 2019. A total of 74 submissions were received; this represents a substantial increase on the 21 submission which were received in response to the 2015 review of the Auckland Film Protocol. Of the submissions received, 72 were submitted using the online form and 2 non‑form hardcopy submissions were received.

17. Submitters were asked to identify if they worked in the screen sector or not, with:

· 29 submissions (39%) received from individuals or organisations that identified themselves as working in the screen sector

· 45 submissions (61%) received from individuals or organisations that do not work in the screen sector.

The questions included in the online form varied depending on whether the submitter identified themselves as working in the screen industry or not.

18. A breakdown of all submissions received by local board area is shown in Table 1 below. The small number of responses from individual local board areas means that a analysis of views by local board area was not possible for all local board areas.

Table 1: Breakdown of submissions made by local board area.

Local Board Area	Number of respondents	Percentage of respondents
Waitākere Ranges	17	23.0%
Albert-Eden	9	12.2%
Waitematā	8	10.8%
Rodney	6	8.1%
Upper Harbour	5	6.8%
Ōrākei	5	6.8%
Maungakiekie-Tāmaki	4	5.4%
Devonport-Takapuna	4	5.4%
Henderson-Massey	3	4.1%
Kaipātiki	3	4.1%
Howick	2	2.7%
Whau	2	2.7%
Māngere-Ōtahuhu	1	1.4%
Puketapapa	1	1.4%
Hibiscus and Bays	1	1.4%
Papakura	1	1.4%
Franklin	0	0%
Great Barrier	0	0%
Ōtara‑Papatoetoe	0	0%
Manurewa	0	0%
Waiheke	0	0%
Don't Know	1	1.4%
Outside Auckland	1	1.4%
Total	74

19. A series of closed questions were asked of non‑screen sector individuals and organisations; a summary of the responses to these questions is shown in Table 2 below. Table 2 shows that:

· most respondents are supportive of Auckland Council’s film‑friendly approach and that;

· most respondents think that the Auckland Film Protocol does enough to manage the impact that filming has on residents and businesses, on public open space and historic and cultural heritage.

Table 2: Feedback on the Auckland Film Protocols management of the impacts of filming

Question	Response	Percentage of regional submissions (number of respondents is shown in brackets)
Do you support Auckland Council's film‑friendly approach?	Yes	75% (33)
	Partially	20% (9)
	No	5% (2)
Do you think the Auckland Film Protocol does enough to manage the impact of filming on residents and businesses?	Yes	56% (18)
	Partially	19% (6)
	No	25% (8)
Do you think the Auckland Film Protocol does enough to manage the impact that filming has on our public open space and environment?	Yes	53% (23)
	Partially	33% (14)
	No	14% (6)
Do you think the Auckland Film Protocol does enough to manage the impact of filming on our historic and cultural heritage?	Yes	62% (26)
	Partially	29% (12)
	No	10% (4)

20. The main reasons given by those who supported Auckland Council’s film‑friendly approach are shown in Table 3.

Table 3: Summary of key reasons for supporting Auckland Council’s film‑friendly approach

Theme	Summary of key submission points
Economic	· generates employment and economic growth; · benefits communities and local businesses; · benefits a broad range of trades and industries; · attracts investment and businesses to Auckland.
Cultural and creative	· has cultural benefits allowing and supporting the telling of stories visually; · supports the creative economy and enables people to find a future in the creative industries; · It’s fun and exciting to see Auckland on the screen.
Promotion and tourism	· promotes and showcases Auckland to the world; · creates a positive image of Auckland.

21. Table 4 showns the key reasons that respondents gave for partially supporting Auckland Council’s film‑friendly approach.

Table 4: Summary of key reasons given for partially supporting Auckland Council’s film‑friendly approach.

Theme	Summary of key submission points
Access	· the impacts on resident, including parking restrictions, road closures and ability to use public open space while filming is taking place need to be considered and managed; · need to ensure that film‑makers are respectful of other users of public open space.
Notification	· there needs to be sufficient notification to ensure that residents and businesses are aware of open space being used for filming and are not inconvenienced.
Balance	· need to consider and manage the impact that filming has on the environment and impacted residents; · need to balance the cumulative impacts of filming.
Equity	· need to ensure that fees for commercial use of public places are fair.

22. The key reasons given for not supporting Auckland Council’s film‑friendly approach were:

· the cost to ratepayers of enabling filming;

· that there is not enough protection for individuals, businesses and residents affected by filming being carried out on private property.

23. A series of open‑ended questions were also included to elicit further information about responses to these questions and about a range of other topics. Staff have worked through submissions to determine any changes to be recommended for the final revised Auckland Film Protocol. Attachment A identifies key themes and submission points along with proposed staff responses.

A summary of the most common submission themes and the proposed staff responses are shown in table 5.

Table 5: Summary of key submission themes and proposed staff responses.

Key themes	Summary of proposed responses
Use of drones for filming	Include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.
Impact on natural environment	Include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.
Kauri dieback	Amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.
Impact on native species	Include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.
Impact on access to public open space	Include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.
Compliance and enforcement	Include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.
Health and safety	Amend to enable production companies to arrange alternative timeframes for the submission of a site specific health and safety plan by agreement with Screen Auckland.
Notification	Screen Auckland to consider operational approaches to achieving wider public notification.
Impact on business	No change to the Auckland Film Protocol. The protocol is intended to provide a framework that enables decisions to be made on a case‑by‑case basis.
Equity	No change to the Auckland Film Protocol. Fees for commercial use of public open space are set under the Auckland Council Trading and Events in Public Places Bylaw 2015 and amended through the long term plan and annual plan.

24. This report seeks formal feedback from the board at its August 2019 business meeting on the recommended changes to the revised draft Auckland Film Protocol in response to consultation feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Engagement with staff involved in the process of assessing and approving film permit applications, from across the Council group, was undertaken to inform the review and proposed amendments to the Protocol. This included engagement with Auckland Transport, Panuku Development Auckland, and with Auckland Council community facilities, region‑wide planning, social policy and bylaws, visitor experience and heritage

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Role of local boards in film permitting

26. Landowner approval is required to film on any public open space in the Auckland region. Local boards are responsible for landowner approvals for local parks and reserves. Engagement with local boards that experience a high volume of applications for film permits was undertaken in September and October 2018 to inform the review of the Auckland Film Protocol. A summary of the key engagement themes is included in Attachment C and was reported to the Environment and Community Committee in July 2019.

27. A key theme from local board engagement was that the film permit timeframes mean that landowner approval timeframes are very tight, particularly when considering complex or contentious applications. It was also noted that the current timeframes do not allow sufficient time to consider applications at full board meetings or to consult key stakeholders. Given this, the following options on film permit timeframes were presented to the Environment and Community Committee at a workshop in May 2019 and at the June 2019 meeting.

Option one: Status Quo

Option two: amend the permit timeframes

· Option 2(a) the permit time frame is amended to be “up to five working days”.

· Option 2(b) the permit time frame is increased to 5‑7 working days.

28. Following direction from the Committee, that increasing timeframes could act as a disincentive making Auckland internationally uncompetitive, the status quo option was retained in the draft Auckland Film Protocol.

Tauākī whakaaweawe Māori

Māori impact statement

29. ATEED has an ongoing relationship with several mana whenua and mataawaka groups, across its whole portfolio of activity. To inform the review of the Protocol the 19 Iwi Authorities were invited, in writing, to inform the review. In relation to film permit applications Māori views and input may be obtained in several ways where there is a potential impact on particular land or sites. This is usually coordinated either by the film facilitator, or through the relevant parks manager.

30. Specific processes are in place for the tūpuna maunga, with all commercial filming on the maunga requiring the approval of the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority). Screen Auckland facilitates all requests for approval to film on the tūpuna maunga. Approval to film will be subject to conditions and restrictions set by the Tūpuna Maunga Authority. Meetings were held with staff of the Tūpuna Maunga Authority to inform the review and ensure that proposed amendments are consistent with the policy of the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

31. The proposed amendments to the Protocol do not impact on existing levels of service and will not impact on operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks arising from the board giving feedback on the proposed changes to the revised draft Auckland Film Protocol at this time.

33. If adoption of the revised Auckland Film Protocol is delayed this would impact on council’s ability to implement the proposed changes.

Ngā koringa ā-muri

Next steps

34. Public feedback and proposed amendments to the Auckland Film Protocol will be presented to the Environment and Community Committee for approval.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Key submission themes and responses	99
b ⇨	Draft 2019 Auckland Film Protocol (Under Separate Cover)
c ⇩	Summary of preconsultation engagement	107

Ngā kaihaina

Signatories

Authors

Marie Jenkins, Screen Facilitation Manager, ATEED

Authorisers

Victoria Villaraza - Victoria Villaraza, Acting General Manager, Local Board Services

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

20 August 2019

Local Board Annual Report 2018/2019

File No.: CP2019/14283

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2018/2019 Annual Report for the Ōtara-Papatoetoe Local Board, prior to it being adopted by the Governing Body on 26 September 2019.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2018/2019 is being prepared and needs to be adopted by the Governing Body by 26 September 2019. As part of the overall report package, individual reports for each local board are prepared.

3. Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) adopt the 2018/2019 Ōtara-Papatoetoe Local Board Annual Report as set out in Attachment A.

b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c) note that the draft 2018/2019 Ōtara-Papatoetoe Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

Horopaki

Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its 2018/2019 Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6. Auckland Council currently has a series of bonds quoted on the NZX Debt Market (quoted bonds) maintained by NZX Limited. As a result, the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules (listing rules) and the Financial Markets Conduct Act 2013 (FMCA). Under these obligations, local boards may not release annual financial results in any form, including publishing their agenda/minutes containing their results, until council group results are released to the NZX on 27 September 2019. Therefore, the attached annual report is being presented as confidential.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The annual report contains the following sections:

Section	Description
Mihi	The mihi relates to the local board area.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area	A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
Funding information	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11. The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2018/2019 Annual Report for the local board are:

· Audit NZ review during August and September 2019

· report to the Governing Body for adoption on 26 September 2019

· release to stock exchanges and publication online on 27 September 2018

· physical copies provided to local board offices, council service centres and libraries by the end of October 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft 2018/2019 Ōtara-Papatoetoe Local Board Annual Report - Confidential

Ngā kaihaina

Signatories

Authors

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Victoria Villaraza – Acting General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

20 August 2019

Auckland Council’s Year End and Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four 2018/2019

File No.: CP2019/14778

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2019, and the overall performance for the financial year, against the agreed 2018/2019 local board work programme.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Ōtara-Papatoetoe Local Board and includes financial performance and delivery against work programmes for the 2018/2019 financial year.

3. Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

4. 115 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 4 activities were undelivered, cancelled, put on hold or deferred and 17 projects/activities have not progressed as expected during 2018/2019.

5. Key highlights for quarter four include:

· Completion of Sunnyside Domain and Otamariki Playgrounds

· Diversity Forum- Iftar Dinner

· Diversity Festival

· Completion of the Milton Road Walkway

· Neat Streets and Repair Café events

· Enviroschools

· TPOT (Te Puke Ō Tara Community Centre) programmes including ELEI (Empower, Leadership, Excellence and Integrity Dance), NZ Music Month, Soup Kitchen, Fa’amasani Project, Korowai-making

6. Key activity achievements from the 2018/2019 work programme include:

· the Hayman destination playground (stage one) has been completed

· Te Puke Ō Tara Community Centre has brought new life into the community.

· Significant progress on the Ngāti Ōtara Multi Sport and Cultural Centre

7. Key activities not delivered / not progressed as expected include:

· Business plan initiatives of Fresh Gallery Ōtara

· Te Puke Ō Tara Sports Park - develop change rooms

· Local sporting programmes

8. The 2018/2019 financial performance report is attached but is confidential to local board members. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (New Zealand’s Exchange) – expected to be made public 30 September 2019.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2019.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public 30 September 2019.

Horopaki

Context

9. The Ōtara-Papatoetoe Local Board has an approved 2018/2019 work programme for the following operating departments:

· Community Services (Arts, Community and Events; Libraries and Information; Parks, Sport and Recreation; and Service Strategy and Integration) approved 19 June 2018 (OP/2018/105)

· Community Facilities: Build Maintain Renew and Community Leases, approved on 17 July 2018 (OP/2018/127)

· Infrastructure and Environmental Services, approved 19 June 2018 (OP/2018/104)

· Local Economic Development, approved 19 June 2018 (OP/2018/107)

· The Southern Initiative, approved 21 August 2018 (OP/2018/142)

10. Youth Connection activities moved from the Arts, Community and Events to The Southern Initiative work programme in quarter two.

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. Operating departments have provided the last quarter delivery update against their work programme (Attachment A).

Key highlights for quarter four

13. The key achievements to report from the quarter four period include:

Sunnyside Domain and Otamariki Playgrounds

· The completion of these two major playground renewals give local communities opportunity to activate these local parks more. Feedback specific to these two playgrounds has been overwhelmingly positive.

Diversity Forum- Iftar Dinner

· The third and final Diversity Forum was held in partnership with Pearl of the Islands Foundation to coordinate the inaugural Iftar dinner. This was attended by 120 people and showcased an important event for Muslim communities, considering the tragic events that occurred in Christchurch.

Diversity Festival

· In partnership with the World Council of Sikh Affairs the Diversity Festival was delivered on the 6^th April. Despite wet weather there was a decent crowd which attended. The board is looking to review the purpose and organisation of the event in the coming financial year.

Milton Road Walkway

· Funding was secured for the Milton Road walkway through the local board’s Transport Capital Fund which was completed in this quarter. The new walkway will help alleviate traffic around this busy school area, as well as making walking and cycling a viable option for school students and residents.

Neat Streets and Repair Café events

· A Repair Café event was hosted on 25 May 2019. This event helped people to repair items rather than send them to landfill. It also was a trial to understand the response from the community. Of the 51 items received on the day 66 per cent were fixed that same day. Key items received as follows:

o mowers - 38 per cent

o electrical - 26 per cent

o 19 per cent bicycles

o 15 per cent furniture/wood

· The Middlemore Crescent Neat Streets event was held on 18 May 2019. Forty-nine homes participated, resulting in:

o 3,240 kilograms of landfill waste collected

o 820 kilograms metal collected

o 18 square meters of green waste collected

o 495 kilograms general E-waste collected

o 10 bikes and six mowers repaired.

Enviroschools

· The community coordinator helped to deliver four action-day tree planting events which were well attended by the four Enviroschools participating in the tuakana/teina mentoring programme.

· Two community hui were delivered in Ōtara and Papatoetoe, hosted by the Auckland Teaching Gardens and the Papatoetoe Food Hub. Further highlights from quarter four include:

o planting of 50 donated feijoa trees at two Enviroschools to acknowledge those who passed in the Christchurch shootings

o event about traditional rain harvesting methods hosted at the Vietnamese Temple

o regular radio spot on Radio Spice to discuss sustainability matters

o continuing to establish new connections with a variety of local organisations and initiatives, such as: local language schools, faith communities, and local food growing and supply initiatives.

Te Puke Ō Tara Community Centre Programmes

· The ELEI dance programme started with 55 girls in term four (2018) and has grown to 140 for this term.

· During NZ Music Month (May), Te Puke Ō Tara (TPOT), OMAC, Ngā Rangatahi Toa and Allpress NZ, collaborated to provide free live music and hot beverages. This was added to the partnership of TPOT and Life Trust Soup Kitchen Otara where the Ōtara Community was provided free meals every Monday 6pm in TPOT hall. Emerging youth and established artists within the local board area showcased their musical talent to entertain the Ōtara families whilst enjoying their meals. Over 300 people attended the Music Month finale event and ELEI girls performed two Samoan dances. Four events were held for Samoan Language Week with 1,000 attendees.

· Fa’amasani Project was launched as a way forward for the Samoan Community to relate and get to know their key stakeholders. TPOT’s relationship and network with the Samoan Community strengthened through empowering the Mafutaga Samoa Ōtara/Walking Samoans Ōtara to plan and deliver language week.

· In June 2019, Matariki Tūhāhā Uniquely Matariki, was celebrated through Whare Āhuru short films; Aroha is a Māori, a play by Kahurangi Carter; Pot Luck Dinner; Poi Making workshops, Korowai-making workshops and Māori frame making workshops.

· The Community Café was launched and open for business on Friday 21st June with Social Enterprise Group ‘Affirming Works’ as operator. Thirty people attended, including former Discuss World Champion Beatrice Faumuina, to witness the opening and honour Otarian youth worker Sully Paea for 40 years of services to the youth of South Auckland.

Overall performance against the Ōtara-Papatoetoe Local Board 2018/2019 work programme

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2019) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

15. The graph below shows the activity status of activities: the stage of the activity in each department work programme. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

16. The table below shows the overall performance of work programme activities (RAG status and activity status by work programme).

Table 1: End of year Local Board Work Programmes Status

RAG Status	Activity Status	ACE	PSR	Libraries	CF	Leases	I&ES	ATEED	TSI
Green	Completed	25	10	7	20	4	11	4
Green	In progress		1		32				1
Amber	In progress	2	3			6	1		1
Red	In progress		1
	On Hold					3
	Not delivered
Grey	Merged
	Deferred	1			1	2
	Cancelled

Key activity achievements from the 2018/2019 work programme

17. The key achievements in the delivery of the local board work programmes for 2018/2019 include:

· The Hayman destination playground (stage one) has been completed and includes a shelter, kiosk and accessible toilets, plaza, play spaces for 0-4-year-olds, a half-court basketball area and pathways.

· Te Puke Ō Tara Community Centre has brought new life into the community. The centre was long overdue for renewal. The board secured $3.1 million for renewal of the centre and it has modernised the facility by reconfiguring rooms to create more useful spaces, new lighting, new heating, new ventilation, new kitchen facilities.

· Ngāti Ōtara Multi Sport and Cultural Centre is set to start construction by the end of 2019. The new facility will boost pride and provide the opportunity to foster young local talent to reach their full potential. The new complex will include new clubrooms, first-aid centre, kitchen, laundry and changing rooms.

Overview of work programme performance by department

Arts, Community and Events work programme

18. In the Arts, Community and Events work programme, there are 25 activities that were completed by the end of the financial year (green), two activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and one activity that has been deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below

Activity name	WPID	RAG status	Activity status	Explanation and mitigation
Business Plan Initiatives - Fresh Gallery Otara	296	Grey	Deferred	This project has been delayed due to the roof repairs to the building. No activity occurred in this quarter. The detailed designs are being presented to the local board in quarter one 2019/2020.
Capacity building - empowering diverse ethnic communities	996	Amber	In progress	Staff had worked with Kia Aroha College to host learning opportunities for new migrants and resettled refugees. Unfortunately, the college could not fulfil their commitment with the associated budget. Unspent funds will be carried forward to support the project delivery in 2019/2020.
Capacity-Building for seniors in Ōtara-Papatoetoe	998	Amber	In progress	Unallocated budget is proposed to be carried forward to 2019/2020 to be invested in programmes that will support seniors to have access to information, resources and social activities.

Parks, Sport and Recreation work programme

19. In the Parks, Sport and Recreation work programme, there are eleven activities that were completed by the end of the financial year (green), three activities that are in progress but are delayed (amber), one activity that is significantly delayed (red) and no activities that have been cancelled and deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name	WPID	RAG status	Activity status	Explanation and mitigation
Manukau Sports Bowl: Service Assessment	394	Amber	In progress	Fact gathering during FY20 was required to understand the regional needs of sports like tennis and cycling. PSR has collaborated with Panuku to identify the next steps in the planning phase for Manukau Sports Bowl. The August business meeting report will inform the next steps in the planning process and seek approval of sport and recreation services to be provided at the park.
OP: Specific implementation plan for Auckland's Urban Forest (Ngahere) Strategy	483	Amber	In progress	The draft Ngahere local assessment report has been completed for review by the local board at a workshop in July. The findings of the Ngahere-Knowing phase have been received. These provide detailed information about the current state of the tree canopy in the local board area. These will be workshopped with the local board and a planting programme will be developed.
Ōtara-Papatoetoe- Māori naming of reserves and facilities Phase two	582	Amber	In progress	The first tranche of names is expected to be delivered late 2019. Staff are working with mana whenua on new names and a workshop will be held by the end of 2019. As part of sorting through the overlapping naming interests, five mana whenua have currently indicated naming interest and are now working through the naming process to ensure one name is gifted back to the board per site.
OP: Local sporting programmes	3288	Red	In progress	Due to delays around the funding resolution and subsequent funding agreement, delivery has been deferred. 1. Softball skills will be delivered at the end of Term 3 and in Term 4 2019. 2. Forty-five coaches completed the "coach the coaches" basketball programme which was delivered via a series of workshops. 3. In June, 14 teenage girls from Papatoetoe High School completed a Learn to Swim programme at Papatoetoe Pools and Leisure Centre. A few of the girls had never previously been to a public swimming pool. 4. The triathlon will be delivered after the outdoor pool opens for the summer. This is expected to be in late November 2019.

Libraries and Information work programme

20. In the Libraries and Information work programme, all activities were completed by the end of the year. The local libraries have continued deliver a wide range of programmes that have cater to the local communities.

Community Facilities: Build Maintain Renew work programme

21. In the Community Facilities: Build Maintain Renew work programme, there are 52 activities that were completed by the end of the financial year (green). There are no activities that are delayed (amber), significantly delayed, on hold or not delivered (red). There is one activity that has been deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below

Activity name

WPID

RAG status

Activity status

Explanation and mitigation

Te Puke Ō Tara Sports Park - develop change rooms

2103

Grey

Deferred

This is a multiyear project. The funding for the physical work is available in financial year 2019/2020. Consultation and investigation have been completed. Next steps: Tender architectural services

Community Leases work programme

22. In the Community Leases work programme, there are four activities that were completed by the end of the financial year, six activities that are in progress but are delayed (amber), three activities that are significantly delayed, on hold or not delivered (red) and 2 activities that have been cancelled and deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below

Activity name	WPID	RAG status	Activity status	Explanation and mitigation
The Chambers, 35 St George Street, Papatoetoe: Lease to Auckland Citizens Advice Bureaux (Papatoetoe)	1362	Grey	Deferred	This item will be included into a future work programme once the head lease review is completed and the deed executed. This renewal is dependent on execution of the head lease which is with Legal Services for review.
Papatoetoe Old Fire Station, 145 St George Street, Papatoetoe: Lease to Youthline Auckland Charitable Trust	1363	Amber	In progress	This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. A report has been prepared and is currently progressing through the approval process. It is anticipated that this will be presented to the local board at a business meeting in quarter one of the 2019/2020 work programme year.
244R East Tamaki Road, Ōtara: Lease to East Tamaki Bowling Club Incorporated	1365	Amber	In progress	This item is in progress and is expected to be completed in quarter one of the 2019/2020 work programme year. A site visit was undertaken, and staff are awaiting agreement of the community outcomes plan by the group. Once the community outcomes plan is finalised, a report will be prepared for a local board business meeting.
Sunnyside Domain, 24R York Road, Papatoetoe: Lease to The Scout Association of NZ (Puhinui)	1368	Red	On hold	There is no longer a scout group operating from this building and staff are investigating the future status of the building in conjunction with Scouts NZ. Staff have requested that Scouts NZ advise of their plans for the group-owned building.
27 St George St, Papatoetoe: Lease to Manukau Performing Arts Incorporated (t/a Spotlight Theatre)	2587	Amber	In progress	This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. A report has been prepared and will be presented to the local board at a business meeting in quarter one of the 2019/2020 work programme year.
100R Otara Road, Otara: Lease to Ngati Otara Marae Society Inc.	2588	Amber	In progress	This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. Iwi consultation has been completed. A report has been prepared and will be presented to the local board at a business meeting in quarter one of the 2019/2020 work programme year.
Ngāti Ōtara Park, 95R Ōtara Road, Ōtara: Lease to the Ōtara Rugby League Football Club Incorporated	2591	Grey	Deferred	The granting of a new lease to the rugby league club is on hold pending construction of a new multi-sport building on Ngāti Ōtara Park; due to begin October 2019.
23R Omana Road, Papatoetoe: Lease to Papatoetoe Athletics Club Incorporated	2592	Red	On hold	The club has been removed from the NZ Companies Office register and are seeking to have its registration reinstated.
Kohuora Park, 44R Station Road, Papatoetoe: Lease to Papatoetoe Panthers Rugby League Football Club Incorporated	2593	Amber	In progress	This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. A report has been prepared and is currently progressing through the approval process. It is anticipated that this will be presented to the local board at a business meeting in quarter one of the 2019/2020 work programme year.
East Tamaki Reserve Community Building: new tenant	3280	Red	On hold	The building has been advertised and open to view with no applications having been received by the closing date. Expressions of interest closed 31 May 2019 and no applications were received. Staff will schedule a workshop to discuss and seek further advice from the local board on next steps.

Infrastructure and Environment Services work programme

23. In the Infrastructure and Environment Services work programme, there are eleven activities that were completed by the end of the financial year (green), one activity that is in progress but is delayed (amber) and no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name	WPID	RAG status	Activity status	Explanation and mitigation
Manukau Harbour Forum - Ōtara-Papatoetoe Local Board	912	Amber	In progress	This work programme was not able to be delivered within this financial year due to the governance and management review not beginning until June 2019, and the symposium and community forum event being rescheduled from June to August 2019. Accrual of the 2018/2019 budget allocation for the symposium event will occur to cover costs.

Local Economic Development work programme

24. In the Local Economic Development work programme all activities that were completed by the end of the financial year. Work continued with the Hunter Corner BID to develop the ‘Little India’ concept for the area. The board has also supported the Young Enterprise Scheme and the Pop- business school.

The Southern Initiative (TSI) work programme

25. In the TSI work programme, one activity was completed by the end of the financial year and one activity is in progress but is delayed (amber). The two work programmes were Maramataka Activations and Youth Connections.

Activity name	WPID	RAG status	Activity status	Explanation and mitigation
Youth Connections - Ōtara-Papatoetoe	1002	Amber		As a consequence of Youth Connections moving from the Community Empowerment Unit (CEU) to The Southern Initiative (TSI) budgets have come in underspent. Unallocated budget will be carried-forward to the new financial year.

Deferred activities

26. As part of the local board funding policy, activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2018/2019 will be deferred into 2019/2020 work programmes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. When developing the work programmes council group impacts and views are presented to the local boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. This report informs the Ōtara-Papatoetoe Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2018/2019 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

29. In June 2019, Te Puke Ō Tara team delivered Matariki Tūhāhā Uniquely Matariki. This was celebrated through:

· Whare Āhuru short films;

· Aroha is a Māori, a play by Kahurangi Carter;

· Pot Luck Dinner;

· Poi-making workshops,

· Korowai-making workshops

· Māori frame-making workshops (WPID 895).

30. In partnership with the Papatoetoe Historical Society a workshop on the meaning of Matariki was held in the library for 10 members of the Korean Positive Aging Organisation. Tupu Library hosted 40 kohanga reo children and 12 teachers for the start of Matariki by presenting a 'Shadow Puppet' show. The show was also shown at Manukau Library feedback was very positive.(WPID 1156).

31. There has been a delay with Te Kete Rukuruku project. The first tranche of names is expected to be delivered late 2019. Staff are working with mana whenua on new names and a workshop will be held by the end of 2019. As part of sorting through the overlapping naming interests, five mana whenua indicate naming interests in the areas proposed, and are now working through the naming process to ensure one name is gifted back to the board per site (WPID 582).

32. A prototype activation structure (Manu Karangaranga) completed by the ROOTS Collective prototype activations completed by project teamPositive. Feedback received including:

· youth,

· whānau,

· community

· foot traffic to and from the train station

· school students

33. The final activation day coincided with the Hayman Park destination playground (stage one) opening, as well as the maramataka market in the square. TSI and Roots Collective will continue activations using Manu Karangaranga. Interest from community to use the structure for community led activations in the park and across other sites will be sought. TSI and Roots Collective will work with community to create/identify ongoing activations (WPID 2831).

Ngā ritenga ā-pūtea

Financial implications

34. This report is provided to enable the Ōtara-Papatoetoe Local Board to monitor the organisation’s progress and performance in delivering the 2018/2019 work programmes and to report this to the public. This report is for information only and therefore there are no financial implications associated with this report.

Financial performance

35. Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX expect to be made public on 30 September.

36. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

38. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

39. Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe quarter four work programme	129
b ⇩	Otara_Papatoetoe Local Board quarter four financial report Attachment B - Confidential

Ngā kaihaina

Signatories

Authors	Albert Scott - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards

[1] This activity is subject to local boards prioritising local economic development, and subsequently allocating funding to local economic development through their local board agreements.

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

No.	Title	Page
a ⇩	Workshop Notes - 16 July 2019	187
b ⇩	Workshop Notes - 23 July 2019	189
c ⇩	Workshop Notes - 30 July 2019	191
d ⇩	Workshop Notes - 6 August 2019	193

Authors	Carol McGarry - Democracy Advisor Otara-Papatoetoe
Authorisers

Authors	Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe
Authorisers	Carol McKenzie-Rex - Relationship Manager Mangere-Otahuhu and Otara-Papatoetoe Local Boards