Ōtara-Papatoetoe Local Board

 

OPEN Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 20 August 2019 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

 

 

Donna Lee from 5.09pm

 

 

Dawn Trenberth

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

Deputy Mayor Bill Cashmore to 6.10pm

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

20 August 2019

 

 

 

1          Welcome

 

The Chair Lotu Fuli led the meeting in prayer.

 

2          Apologies

  

There were no apologies.

 

Note:  Apologies from Councillor Collins and Councillor Filipaina for absence.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2019/108

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 July 2019, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

David Ratu

 

The Ōtara-Papatoetoe Local Board acknowledge David Ratu, one of our Turehou Māori Wardens and Member of the Ōtara Māori Komiti, who received both the Ministry of Health (Individual) Volunteer of the Year Award in the NGO/Community category and the overall Health Volunteer of the Year award.

Those who have the privilege of knowing David will recognise his hard work, persistence and dedication to reducing alcohol-related harm. He goes above and beyond, to work together with harm reduction agencies so that Te Tiriti o Waitangi is embedded in our practice and values, and the voice of Māori is heard in alcohol licensing decisions.

He further contributes his time and energy to building national capacity to reduce harm, particularly among Māori. Currently, he is also working to improve data collection processes so that evidence of harm to Māori can be documented and utilised to target the reduction of alcohol-related inequities.

All his work has been done within our local board area. We are all very proud of him and the work he is doing relating to reducing alcohol harm in our Communities.

 

6.2

Peta Leitu and Emily Scanlan

 

 

The Otara-Papatoetoe Local Board acknowledges the efforts and success of Peta Leitu and Emily Scanlan from Athletics Team AMMI at the 2019 New Zealand Masters Athletics Indoor Championships in early August 2019:
Emily Scanlan - 1st (National & Auckland Masters record in shot put in her Division)
Peta Leitu- 1st (new Auckland Masters shot put record in her Division).

 

7          Petitions

 

There were no petitions.

 

Member D Lee joined the meeting at 5.09 pm.

 

 

8          Deputations

 

8.1

Deputation - Pursuit of Excellence - Papatoetoe Rugby Under 10 Saints Team

 

Messam, Kohen and Richie members of the Papatoetoe Rugby Under 10 Saints Team and Ben Masoe (Coach), Casey Misa (Manager) and Esmay Mulipola (Parent) were in attendance to present to the board on the Pursuit of Excellence Award grant that assisted their attendance at the Papatoetoe U10 rugby team tournament in Queenstown on 29 - 30th September 2018.

 

 

Resolution number OP/2019/109

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      thank the members of the Papatoetoe Rugby Under 10 Saints Team, Messam, Kohen and Richie and their coach Ben Masoe for their attendance and presentation.

CARRIED

 

 

8.2

Deputation - Pursuit of Excellence - Vaiola Tauti

 

Vaiola Tauti was in attendance to present to the board on her Pursuit of Excellence grant that went towards delegate travel fees to attend the United Nations (UN) Youth New Zealand, "UN Globalisation Tour" across East and South East Asia during the period 9 February 2019 to 3 March 2019.

 

A powerpoint presentation was given.  A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/110

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Vaiola Tauti for her attendance and presentation.

CARRIED

 

Attachments

a     20 August 2019, Ōtara-Papatoetoe Local Board: Item 8.2 - Deputation Pursuit of Excellence  - Vaiola Tauti presentation

 

 

8.3

Deputation - Pursuit of Excellence - MIT Pasifika Staff Excellence Award

 

This item was withdrawn.

 

 


 

 

8.4

Deputation - Safety crossing at the bottom gate of Aorere College

 

Liam Brothers and Shanish Sharma, Year 9 students from Aorere College were in attendance to present to the board on the lack of a safety crossing at the bottom gate of Aorere College on Claude Avenue, Papatoetoe.

 

A powerpoint presentation was given.  A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/111

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)        thank Liam Brothers and Shanish Sharma from Aorere College for their attendance and presentation.

b)        refer the presentation to the Auckland Transport Relationship Manager.

CARRIED

 

Attachments

a     20 August 2019, Ōtara-Papatoetoe Local Board: Item 8.4 - Deputation - Safety crossing at the bottom gate of Aorere College - presentation

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member Update

 

Resolution number OP/2019/112

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal report from Deputy Mayor, Bill Cashmore.

CARRIED

 

12

Board Members' Report

 

A copy of Deputy Chair Robertson’s board report was tabled at the meeting.

 

A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/113

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

CARRIED

 

Attachments

a     20 August 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Deputy Chair Robertson's August report

 

 

13

Chairperson's Announcements

 

Resolution number OP/2019/114

MOVED by Member D Trenberth, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

Member A Choudhary left the meeting at 6.11pm.

 

14

Auckland Transport August 2019 report to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2019/115

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the report entitled ‘Auckland Transport August 2019 report to the Ōtara-Papatoetoe Local Board’.

CARRIED

 

Member A Choudhary returned to the meeting at 6.17pm.

 

Note:   With the agreement of the meeting item 19 was taken after item 14.

 

 

19

Landowner application for Puhinui Bridge and collector road connection from 100 Prices Road to 69 McLaughlins Road, Wiri

 

Resolution number OP/2019/116

MOVED by Member R Autagavaia, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         agree that item 19: Landowner application for Puhinui Bridge and collector road connection from 100 Prices Road to 69 McLaughlins Road, Wiri be deferred until the next meeting of the Ōtara-Papatoetoe Local Board scheduled to be held on Tuesday 17 September 2019 at 5pm to allow the board to have a workshop on this item.

CARRIED

 

 

15

Community lease renewal and variation for Youthline Auckland Charitable Trust at 145 St George Street, Papatoetoe

 

Resolution number OP/2019/117

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a.         agree that Item 15: Community lease renewal and variation for Youthline Auckland Charitable Trust at 145 St George Street, Papatoetoe be deferred until the next meeting of the Ōtara-Papatoetoe Local Board scheduled to be held on Tuesday 17 September 2019 at 5pm to allow the board to have a workshop on this item.

CARRIED

 

 

16

ATEED six-monthly report to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2019/118

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      receive ATEED’s update to the Ōtara-Papatoetoe Local Board – August 2019.

CARRIED

 

 

17

Proposed rezoning of Puhinui Reserve

 

Resolution number OP/2019/119

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)         agree pursuant to standing order 1.10.4, revoke the following resolution of the Ōtara-Papatoetoe Local Board, adopted at its meeting held on 15 May 2018, OP/2018/72:

a)      endorse the proposed rezoning of part of the northern section of Puhinui Reserve from Informal Recreation to Sport and Active Recreation as shown on Attachment E, noting that the areas rezoned are outside the existing Open Space – Conservation Zone and outstanding natural features.

b)      note that, in the first instance, a Parks and Recreation Service Assessment for Puhinui Reserve will be developed as part of the 2019/20 work programme in partnership with mana whenua; to consider the cultural heritage of the whenua and needs of other community stakeholders, including equestrian and other users of the park.

CARRIED

 

 

18

The classification and reclassification of reserves in Otara-Papatoetoe

 

Resolution number OP/2019/120

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         agree that Item 18: The classification and reclassification of reserves in Otara-Papatoetoe be deferred until the next meeting of the Ōtara-Papatoetoe Local Board scheduled to be held on Tuesday 17 September 2019 at 5pm to allow the board to have a workshop on this item.

CARRIED

 

 

Note:   With the agreement of the meeting item 19 was taken after item 14.


 

 

 

20

Auckland Film Protocol consultation feedback and recommended changes

 

A copy of the boards feedback on the recommended changes to the draft Auckland Film Protocol was tabled at the meeting.

 

A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/121

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)        receive a summary of consultation feedback on the draft Auckland Film Protocol.

b)       endorse the attached feedback on the recommended changes to the draft Auckland Film Protocol.  (Attachment A tabled at the meeting).

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

CARRIED

 

Attachments

a     20 August 2019, Ōtara-Papatoetoe Local Board: Item 20 - Auckland Film Protocol consultation feedback and recommended changes - feedback  

 

 

21

Objection by Otara-Papatoetoe Local Board to grant a liquor licence

 

Member Apulu Reece Autagavaia declared an interest in this item being a member of the District Licensing Commission and took no part in the discussion and abstained from voting.

 

 

Resolution number OP/2019/122

MOVED by Member A Choudhary, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      confirm its objection to an application for a new liquor off-licence at 169 Puhinui Road, Papatoetoe.

CARRIED

 

Member Apulu Reece Autagavaia abstained from voting on this item.

 

 

 

Note:   With the agreement of the meeting items 22 and 23 were taken after item 26.

 

 

24

Local board resolution responses and information report

 

The correct memo from the planning team on the resolution from the 16 July 2019 business meeting regarding the property at 80 Wyllie Road, Papatoetoe, Attachment B was tabled at the meeting and will be attached to the minutes.

 

A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/123

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Pursuit of Excellence Awards panel decisions made on 11 July 2019 below:

 

Applicant

Conference/event

Amount applied for

Amount

Approved / Declined

1

Laura Hall

Pacific Business Network Launch

$1,500.00

Declined – Ineligible retrospective application

2

Lybarti Henare

Tag20 Trans-Tasman Test

$2,000.00

$2,000.00

3

Asia Atatoa

World Hip Hop Championship

$2,000.00

$2,000.00

4

Naketa Ikihele

The National Coaching in Education Conference

$1,248.50

$1,248.50

5

Lorenzo Kaisara

Ia Marae Te Ao Pacific Dance Festival

$2,000.00

$2,000.00

Total

$8,7480.50

$7,248.50

 

b)      note the memo from planning team on the resolution form the 16 July 2019 business meeting regarding the property at 80 Wyllie Road, Papatoetoe, tabled at the meeting.

c)      endorse the feedback from the local board on the Productivity Commission inquiry into local government funding and financing, Attachment C.

CARRIED

 

Member Apulu Reece Autagavaia abstained from voting on this item.

 

 

Attachments

a     20 August 2019, Ōtara-Papatoetoe Local Board: Item 24 - Local board resolution responses and information report - 80 Wyllie Road, Papatoetoe - memo

 

 

25

Governance Forward Work Calendar

 

Resolution number OP/2019/124

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 


 

 

26

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2019/125

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      note the workshop notes from the workshops held on Tuesday 16, 23 and 30 July and 6 August 2019.

CARRIED

 

 

Note:   With the agreement of the meeting items 22 and 23 were taken after item 26.

 

 

22

Local Board Annual Report 2018/2019

 

Resolution number OP/2019/126

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the 2018/2019 Ōtara-Papatoetoe Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Ōtara-Papatoetoe Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

CARRIED

 

 

23

Auckland Council’s Year End and Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four 2018/2019

 

Resolution number OP/2019/127

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public 30 September 2019.

 

CARRIED

 

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................