Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 15 August 2019 at 3.00pm.

 

present

 

Chairperson

Kit Parkinson

 

Deputy Chairman

Carmel Claridge

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Toni Millar, QSM, JP

 

 

Ros Rundle

 

 

David Wong, JP

 

 

 


Ōrākei Local Board

15 August 2019

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2019/146

MOVED by Deputy Chairperson C Claridge, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board held on Thursday, 18 July 2019, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Janet Rowley - OPp ARt from chaos to form

 

Janet Rowley and Dorothy Laing were present to address the meeting on OPp Art from form; a photographic art exhibition of art and crafts that involve an element of upcycling which will be projected at night on an exterior wall of Somervell Church as part of Auckland Artweek 2019.

A PowerPoint presentation was given and supporting documents provided.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

 

Resolution number OR/2019/148

MOVED by Member T Millar, seconded by Member C Davis:  

That the Ōrākei Local Board receive the presentation and thank Janet Rowley and Dorothy Laing.

CARRIED

 

Attachments

a     14 August 2019 - Ōrākei Local Board - Item 9.3 - Public Forum - Janet Rowley - OPp ARt from Chaos to form, Presentation

b     14 August 2019 - Ōrākei Local Board - Item 9.3 - Public Forum - Janet Rowley - OPp ARt from Chaos to form, Tabled Document

 

 

9.2

Public Forum - Keith Ratcliffe and Kevin Reilly - College Rifles Rugby

 

Keith Ratcliffe, Bernie Ward and Kevin Reilly from College Rifles Rugby were present to address the meeting regarding the ongoing maintenance of the two artificial turf fields at College Rifles Park.

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2019/149

MOVED by Chairperson K Parkinson, seconded by Member D Wong:  

That the Ōrākei Local Board receive the presentation and thank Keith Ratcliffe, Bernie Ward and Kevin Reilly.

CARRIED

 

Attachments

a     14 August 2019 - Ōrākei Local Board - Item 9.3 - Public Forum - Keith Ratcliffe and Kevin Reilly - College Rifles Rugby, Presentation

 

 

9.3

Public Forum - David Ealson - Stonefields Community Centre

 

David Ealson was present to address the meeting regarding the status of the building for the proposed Stonefields Community Centre.

A PowerPoint presentation was given and a letter from Stonefields Residents Association in support of the Stonefield Community Centre Inc. advocacy for a community facility within Stonefields tabled.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number OR/2019/150

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board thank David Ealson for his attendance and that his verbal presentation be considered with item 12.

CARRIED

 

Attachments

a     14 August 2019 - Ōrākei Local Board - Item 9.3 - Public Forum - David Ealson - Stonefields Community Centre, Presentation

b     14 August 2019 - Ōrākei Local Board - Item 9.3 - Public Forum - David Ealson - Stonefields Community Centre, Tabled Document  

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Panuku Development Auckland Local Board six-monthly update 1 January - 30 June 2019

 

Lisa Gooding, Senior Engagement Advisor was in attendance to speak to this report.

 

Resolution number OR/2019/151

MOVED by Member T Churton, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)         receive the Panuku Development Auckland Local Board update for 1 January to 30 June 2019.

b)        express concern to Panuku Development Auckland that the Board was not consulted on the final subdivision plan for 84-100 Morrin Road, St Johns which has resulted in adversely affecting the historic Maunga Te Tauoma (Purchas Hill).

CARRIED

 

 

12

Community initiative for a community space within Stonefields

 

Allan Christensen, Manager Land Advisory Services, Bianka Lee, Land Use Advisor, Lucia Davis, Strategic Broker and Ron Johnson, Senior Community Lease Advisor were in attendance to speak to this report.

 

Resolution number OR/2019/152

MOVED by Member C Davis, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)         confirm its resolution of 15 November 2018 to “support the community initiative for locating a community-owned community space within Stonefields suburb”.

b)        request staff to engage a survey of the western end of Lot 903 and to define a suitable portion of that allotment on which to site the building, owned by the Stonefields Community Centre Inc. and to be used as a community facility, and which is presently and temporarily located on Council-owned Ngahue Reserve.

c)         request staff to initiate the required statutory process to effect the classification of part of the western end of the Council-owned reserve at 30 Tephra Boulevard (formerly known as 130R Barbarich Drive), legally described as Lot 903 DP 440854, for this purpose.

d)        request staff to initiate the required consultation with local iwi and other stakeholders, prior to reporting to the Board any recommendation to declare the land to be classified as a Local Purpose (Community Buildings) Reserve.

e)         request that the building's owner, Stonefields Community Centre Inc., fully fund the survey process, noting that the Board has already allocated its 2019/2020 Community Facilities Work Programme and that the proposal for a community space is not consistent with the Council's Community Facilities Network Action Plan.

f)          note this is the first step in the statutory process before the community building can be located on the surveyed site and before a community lease can be granted for the surveyed part of Lot 903.

CARRIED

 

Note:   Items 14 through to 28 were taken at this point.

 

14

Auckland Council’s Year End and Quarterly Performance Report: Ōrākei Local Board for quarter four 2018/2019

 

Audrey Gan, Lead Financial Advisor and Hayley King, Local Board Advisor were in attendance to speak to this report.

 

Resolution number OR/2019/153

MOVED by Member C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board receive the performance report for the financial quarter and year ending 30 June 2019.

CARRIED

 

 

15

Auckland Transport August 2019 report to the Ōrākei Local Board

 

Bruce Thomas, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2019/154

MOVED by Deputy Chairman C Claridge, seconded by Member T Millar:  

That the Ōrākei Local Board receive the Auckland Transport August 2019 update report.

CARRIED

 

 

16

Auckland Film Protocol consultation feedback and recommended changes

 

Hayley King, Local Board Advisor was in attendance to speak to this report.

 

Resolution number OR/2019/155

MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge:  

That the Ōrākei Local Board:

a)         receive the summary of consultation feedback on the draft 2019 Auckland Film Protocol.

b)        provide the following feedback for consideration by the Environment and Community Committee in relation to the recommended changes to the draft Auckland Film Protocol:

i)          support the objectives of the draft Auckland Film Protocol 2019.

ii)         support strengthening the rules for protecting the environment and native species, and managing filming close to Kauri.

iii)       support promoting the use of local businesses to filmmakers.

iv)       support the inclusion of a longer notification period for road closures, in particular major arterial roads such as Tāmaki Drive.

v)         support the inclusion that all local policies and bylaws must be adhered to such as the Tāmaki Drive Precinct Event Guidelines.

vi)       request that the Governing Body ensure resources are provided to adequately enforce the conditions of a filming licence.

vii)      request the Governing Body to strengthen the bylaw permitting drone use in residential areas to protect privacy and sensitive ecological areas.

c)        note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

CARRIED

 

 

17

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

 

Hayley King, Local Board Advisor was in attendance to speak to this report.

 

Resolution number OR/2019/156

MOVED by Member T Churton, seconded by Member D Wong:  

That the Ōrākei Local Board note the report on the Productivity Commission inquiry into local government funding and financing.

CARRIED

 

 

18

Chairperson's Report

 

Resolution number OR/2019/157

MOVED by Chairperson K Parkinson, seconded by Member T Millar:  

That the report be received.

CARRIED

 

 

19

Board Member Report - Carmel Claridge

 

Resolution number OR/2019/158

MOVED by Deputy Chairperson C Claridge, seconded by Member T Millar:  

a)      That the report be received.

b)      That the Ōrākei Local Board request Auckland Transport to investigate safer road navigation for cyclists on the seaward side of the Tāmaki Drive Kohimarama Road intersection.

c)      That the Ōrākei Local Board request Auckland Transport to investigate and report back on safer solutions for children using the school buses which stop in the vicinity of the Arthur Street / Pukerangi Crescent, Ellerslie area.

CARRIED

 

 

20

Board Member Report - Troy Churton

 

Resolution number OR/2019/159

MOVED by Member T Churton, seconded by Member D Wong:  

a)      That the report be received.

b)      That the Ōrākei Local Board delegate speaking rights to the Chairperson and Member Churton to attend a Planning Committee meeting to discuss how private helipad and helicopter use applications in residential areas should be treated under the Unitary Plan.

CARRIED

 

 

21

Board Member Report - Colin Davis

 

The Board’s feedback on resource consent application for Eastcliffe Retirement Village – (phase 1)120, 128 and 146 Rukutai Street and 95 Aotea street, Ōrākei was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website.

 

The motion was put in parts.

 

Resolution number OR/2019/160

MOVED by Member C Davis, seconded by Member R Rundle:  

a)      That the report be received.

b)      That the Board approve the re-location of the heritage Crimean War Trophy Gun from The Landing to a new, Council-owned, site at 19 Tāmaki Drive; that restoration of the gun be approved; that the lessees and occupants of the building at 19 Tāmaki Drive be consulted; that the Royal Akarana Yacht Club be formally thanked for their care and storage of the gun over many years; and that an information sign be prepared and erected. 

c)      That the decision regarding the renaming of the local reserve at 9-15 Hapimana Street, presently named Hapimana Reserve, Ōrākei, be deferred to the Board’s September 2019 business meeting pending further research and discussion with Ngāti Whātua Ōrākei.

d)      That the Ōrākei Local Board feedback on the Proposed Tūpuna Maunga Authority Integrated Management Plan Strategies be formally endorsed.

CARRIED

 

Resolution number OR/2019/161

MOVED by Member C Davis, seconded by Member R Rundle:  

e)         That the Ōrākei Local Board tabled feedback on the resource consent application for Eastcliffe Retirement Village – (phase 1)120, 128 and 146 Rukutai Street and 95 Aotea street, Ōrākei be formally endorsed.

 

CARRIED

 

Note:   Pursuant to Standing Order 9.4, Member T Churton requested that his abstention for resolution e), with regards to his employment in the retirement village industry, be recorded.

 

22

Board Member Report – Toni Millar

 

Resolution number OR/2019/162

MOVED by Member T Millar, seconded by Member D Wong:  

That the report be received.

CARRIED

 

 

23

Board Member Report – Ros Rundle

 

Resolution number OR/2019/163

MOVED by Member R Rundle, seconded by Member T Churton:  

a)      That the report be received.

b)      That the Ōrākei Local Board support the Remuera Business Association in its ongoing project to beautify the Remuera Town Centre, and in particular, as part of that beautification to brighten the centre, by decorating utility boxes with appropriate designs.

c)      That the Ōrākei Local Board note that it would welcome an application to its Local Contestable Grant Fund 2019/2020 towards the proposed Remuera Town Centre beautification project.

CARRIED

 

 

24

Board Member Report – David Wong

 

Resolution number OR/2019/164

MOVED by Member D Wong, seconded by Member R Rundle:  

a)        That the report is received.

b)        That the Ōrākei Local Board view on the Kohimarama Yacht Club – boat storage and ramp application, whereby the Board are supportive of the initiative, is the application does not go far enough "and the Board would encourage more expansive design to hold more boat storage".

c)         That the Ōrākei Local Board noting its previous feedback relating to the Kohimarama Yacht Club – boat storage and ramp from its 18 July 2019 business meeting recommend limited notification to affected neighbours, if any.

d)        request that resolutions b) and c) be forwarded to the Auckland Council Planning staff concerned and the Kohimarama Yacht Club for their information.

CARRIED

 

 

25

Governance Forward Work Calendar

 

Resolution number OR/2019/165

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board note the draft governance forward work calendar as at August 2019.

CARRIED

 

 

26

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2019/166

MOVED by Member T Millar, seconded by Member R Rundle:  

That the Ōrākei Local Board records for the workshops held on 4, 11 and 25 July 2019 be noted.

CARRIED

 

 

27

Resolutions Pending Action

 

Resolution number OR/2019/167

MOVED by Chairperson K Parkinson, seconded by Member R Rundle:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

 

 

 

28        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

 

13

Local Board Annual Report 2018/2019

 

David Gurney, Manager Corporate and Local Board Performance and Audrey Gan, Lead Financial Advisor were in attendance to speak to this report.

 

Resolution number OR/2019/168

MOVED by Chairperson K Parkinson, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)         adopt the draft 2018/2019 Ōrākei Local Board Annual Report as set out in Attachment A.

b)        note that any proposed minor edit changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

CARRIED

 

 

 

4.13 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................