I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 28 August 2019

5:00pm

Metro Theatre
362 Massey Road
Mangere East

 

Ngā Hui a te Rōpū Kaitohutohu Take ā-Iwi o te

Moana-nui-a-Kiwa /

Pacific Peoples Advisory Panel

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Leaupepe Ta’ala Ralph Elika

 

Deputy Chairperson

Caroline (Ligi) Harris

 

Members

Sefita Hao’uli

 

 

Jordan Kightley

 

 

Afa’ese Manoa

 

 

Fa’alavaau Helen Tau’au-Filisi

 

 

 

 

Liaison Councillor

Alf Filipaina

 

Chief Liaison Councillor

Dr Cathy Casey

 

 

 

 

(Quorum 3 members)

 

 

 

Mike Giddey

Governance Advisor

 

23 August 2019

 

Contact Telephone: 027 221 7183

Email: mike.giddey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

 


Pacific Peoples Advisory Panel

28 August 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Public Forum - Navigators of Success                                                                       7

6          Vote Auckland                                                                                                              25

7          End of term report                                                                                                       51

8          Panel members' updates                                                                                            53

9          Consideration of Extraordinary Items 

PUBLIC EXCLUDED

10        Procedural Motion to Exclude the Public                                                                 55

C1       Demographic Panel review update                                                                            55

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Pacific Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meetings, held on Wednesday, 25 October 2017 and Thursday, 31 May 2018, as true and correct records.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Pacific Peoples Advisory Panel

28 August 2019

 

 

Public Forum - Navigators of Success

File No.: CP2019/15616

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Navigators of Success will present on its objectives and activities. 

Whakarāpopototanga matua

Executive summary

2.       Navigators of Success is a social enterprise that aims to inspire and connect Māori and Pacific people. It was established in 2017 by Saia Mataele and Talapo Uivaa.

3.       Their presentation will cover: what they do, who is involved and their aspirations (including opportunities to collaborate) and future events.

 

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      receive the presentation about and thank the presenters for their attendance.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Presentation for panel discussion

9

      

Ngā kaihaina

Signatories

Author

Mike Giddey - Governance Advisor

Authoriser

Koro Dickinson - Lead Officer

 


Pacific Peoples Advisory Panel

28 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Pacific Peoples Advisory Panel

28 August 2019

 

 

Vote Auckland

File No.: CP2019/15653

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable staff to provide information ahead of the 2019 local elections.

Whakarāpopototanga matua

Executive summary

2.       Voter participation in local elections has been in decline over the last 20 years and Auckland is no exception. In 2013, voter turnout in Auckland reduced by 15.5% to 35.5%. However, in 2016 local elections voter turnout increased 3% to 38.5% with a target of 40% voter turnout being set for the 2019 local elections.

3.       Auckland council’s 2016 local elections campaign had three key strategic objectives to deliver:

i)          an excellent experience for candidates and voters

ii)         a candidate-to-member ratio of three

iii)         a user-centric, innovative and transparent local body elections.

4.       Auckland Council’s effort to increase participation in the local elections requires a long-term commitment that is not confined to the delivery of the elections every three years. Part of this realisation has led to the Youth Voting initiative, an initiative designed to develop student understanding of local government, awareness of local government elections and a greater overall commitment to civic engagement. This initiative has been adopted by 73 schools across Tāmaki Makaurau and involved more than 12,000 students.

5.       Historically barriers to voter participation, particularly within communities that are less likely to vote, include:

i)          having a candidate pool that does not reflect the communities of Auckland

ii)         Auckland electors having not having enough information about what Council does and about the local elections process itself.

These barriers have been identified by cross-panel interaction and are supported by research.

6.       The attached presentation details our approach to the 2019 elections and addresses some of the many initiatives we are undertaking to increase the diversity of candidates, the voter turnout percentage and to improve voter experience during the local election. We will go through the presentation at the meeting and answer any questions you may have.

 

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      note the presentation and thank staff for their attendance.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Voter information presentation

27

     

Ngā kaihaina

Signatories

Author

Mike Giddey - Governance Advisor

Authoriser

Koro Dickinson - Lead Officer

 


Pacific Peoples Advisory Panel

28 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Pacific Peoples Advisory Panel

28 August 2019

 

 

End of term report

File No.: CP2019/15654

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the Chairperson, Leaupepe Ta’ala Ralph Elika to update the meeting on the activities of the panel over the term.

Whakarāpopototanga matua

Executive summary

2.       Information will be tabled at the meeting.

 

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      note the end of term report.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Mike Giddey - Governance Advisor

Authoriser

Koro Dickinson - Lead Officer

 


Pacific Peoples Advisory Panel

28 August 2019

 

 

Panel members' updates

File No.: CP2019/15657

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable panel members to provide an update on relevant matters that they have been engaged in.

Whakarāpopototanga matua

Executive summary

2.       Panel members will be invited to provide oral updates.

 

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      note the information provided by panel members.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Mike Giddey - Governance Advisor

Authoriser

Koro Dickinson - Lead Officer

      

 


Pacific Peoples Advisory Panel

28 August 2019

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Pacific Peoples Advisory Panel

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Demographic Panel review update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information relating to demographic panels and their members which is still the subject of review.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.