I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 28 August 2019

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Felicity Auva'a

 

Members

Hon. George Hawkins, QSO

 

 

Bill McEntee

 

 

Michael Turner

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

 

 

 

Paula Brooke

Democracy Advisor

 

20 August 2019

 

Contact Telephone: 021 715 279

Email: Paula.Brooke@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Papakura Local Board

28 August 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Papakura Ward Councillors Update                                                                            7

12        Chairperson's Update                                                                                                   9

13        Auckland Transport update to the Papakura Local Board - August 2019            11

14        Community lease renewal for Counties Manukau Badminton Association Incorporated, 41R Elliot Street, Papakura                                                                21

15        Kauri Dieback Disease - Local Park Track Mitigation in the Papakura Local Board Area                                                                                                                               29

16        Auckland Council's year end and Quarterly Performance report: Papakura Local Board Quarter Four Financial Report 2018/2019                                                     51

17        Local Board Annual Report 2018/2019                                                                      91

18        Approval for a new road name at 28 Nola Dawn Avenue, Ardmore                      95

19        Auckland Film Protocol consultation feedback and recommended changes   103

20        ATEED six monthly report                                                                                        125

21        Papakura Local Board feedback on the Inter-regional Marine Pest Pathway Management Plan                                                                                                      133

22        For Information: Reports referred to the Papakura Local Board                         137

23        Papakura Local Board Governance Forward Work Calendar - August 2019     139

24        Papakura Local Board Achievements Register 2016-2019 Political Term          145

25        Papakura Local Board Workshop Records                                                            179  

26        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

27        Procedural Motion to Exclude the Public                                                               191

16        Auckland Council's year end and Quarterly Performance report: Papakura Local Board Quarter Four Financial Report 2018/2019

b.      Papakura Local Board Quarter Four Financial Report                                191

17        Local Board Annual Report 2018/2019

a.      draft 2018/2019 Papakura Local Board Annual Report                                191  

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday 24 July 2019, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

28 August 2019

 

 

Papakura Ward Councillors Update

File No.: CP2019/14142

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of 10 minutes has been set aside for the Manurewa-Papakura ward councillors to update the Papakura Local Board on regional matters.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal reports from:

i)        Councillor Daniel Newman

ii)       Councillor Sir John Walker.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 

Chairperson's Update

File No.: CP2019/14143

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on issues he has been involved in over the past month.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 

Auckland Transport update to the Papakura Local Board - August 2019

File No.: CP2019/14144

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Papakura Local Board about transport related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2.       This month’s report includes information on the Community Safety Fund which enables local boards to support safety projects in their areas.

3.       There are also updates on a number of projects currently in progress in the local board area, including the Papakura station park and ride and bus expansion, the proposed new bus layover area and Papakura station electronic gating.

4.       Progress on the board’s LBTCF projects is included in the report. The board has allocated most of its fund for this term, with a current balance of $346,606 unallocated.

5.       Relevant consultations and decisions of AT’s transport control committee that affect the Papakura Local Board area are noted.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the Auckland Transport August 2019 report.

 

 

Horopaki

Context

6.       This report addresses transport-related matters in the board’s area and includes information on the status of the LBTCF and the fund’s projects.

7.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

8.       Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (although projects running through parks can be considered if there is a transport outcome).

9.       AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

 

Tātaritanga me ngā tohutohu

Analysis and advice

Regional projects and activities

Community Safety Fund(CSF)

10.     The 2018 RLTP allocated $20 million for local initiatives in road safety: $5 million in FY19/20 and $15 million in FY20/21. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

11.     The board has been allocated $746,404 over the two years. Projects may be supplemented with the board’s LBTCF balance of $346,606 unallocated but all CSF funding must be spent, with no carryover possible.

12.     Criteria include physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards. These hazards expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm.

13.     The board has been allocated $746,404 over the two years. An initial list of projects was agreed by the board on 8 May 2019, and a prioritised list agreed at the board’s July meeting once rough orders of costs (ROCs) were received. The delivery schedule for these projects will be based on construction efficiency and may not follow the board’s prioritisation exactly.

Board area projects and activities

Takaanini Park & Ride

14.     AT has delivered an at-grade park and ride at Takaanini rail station.

15.     The park and ride formalises the existing informal use of overflow parking by commuters using the station.

16.     Full works started on 25 February 2019 and the new facility was opened to the public on 29 July 2019.

Papakura Park & Ride and bus expansion

17.     This project is included in the Auckland Regional Land Transport Plan 2018-2028 (RLTP) as a funded project, with approximately $12 million allocated for the Park and Ride development in years 2018-2020. A further $4.6 million is identified for the bus station interchange, but this is currently unfunded.

18.     AT and Aurecon completed the Single Stage Business Case (SSBC) for Papakura Rail Station Access (including park and ride, bus, walking, cycling and on-demand services). Preliminary findings from the business case were presented to the local board at a workshop on the 21 November 2018, with a follow-up workshop on 13 February 2019 and the circulation of the draft SSBC to the local Board during the week beginning 25 February 2019.

19.     The SSBC highlights that soil conditions make a multi-storey park and ride facility in this location challenging and would result in a significant increase in the funding required. The SSBC concludes that a ground floor/first floor structure for park and ride at Papakura has a low benefit cost ratio.

20.     The SSBC recommends that a further 117 at grade car parks be developed, as this is the most cost-effective solution to deliver more parking. This is made up of 91 at grade carparks on KiwiRail land to the north-east of the station and a further 26 on KiwiRail land to the south-west of the station.

21.     On 26 March 2019, board members attended an AT Board meeting to present the local board’s case for the multi-storey carpark and the project has now been referred back to AT senior management for review, to be headed by the Executive General Manager of Stakeholder, Communities and Communications.

22.     The AT Board Chair recently responded to the local board’s presentation. He proposed that AT management team work with the board on a series of actions, over the next two months, rather than the one, single solution of delivering a multi-story park and ride on day one.

23.     AT and the board met on 22 May 2019 to discuss next steps in progressing the project. Beca has been asked to prepare a proposal to review the SSBC which was presented in February 2019.

24.     The AT project manager met with the board on 3 July 2019 to discuss the Beca proposal and answer any questions. AT modified the proposal based on the board’s feedback and has sent it on to Beca. The review report is expected to be available for the board in September 2019.

Residential Speed Management - Rosehill, Papakura

25.     AT is undertaking a regional programme to deliver road safety improvements on local streets to create safer environments for all road users, including pedestrians and people on bikes.

26.     The Rosehill area, bounded by Chichester Drive, Park Estate Road, Rosehill Drive, and the side streets leading off Great South Road, has been identified as one of the top priority areas in the region.

27.     Improvements will include speed-calming measures such as speed humps, raised tables (some with zebra crossings), and raised intersections.

28.     Rosehill was prioritised for road safety improvements based on a number of reasons, such as safety concerns raised by local residents, local crash data, vehicle speeds on Rosehill streets, and the location of community facilities and primarily schools.

29.     AT has also prioritised other locations in Papakura for pedestrian safety improvements in AT’s Safer Communities project, as set out below.

30.     The board was briefed on the current status of the project in a workshop on 20 February 2019. Work commenced on the programme in April and was completed on 25 July 2019.

31.     At its June monthly meeting, the board expressed its concern about a number of aspects of the programme so the RSM project team met with the board at its 14 August workshop to discuss those concerns.

 Safer Communities Programme

32.     Papakura is one of three trial locations for the Safer Communities Programme, funded by NZTA. This project’s main objectives are to improve the level of services for pedestrians and to provide alternative transport mode choices.

33.     Initial local board community consultation was carried out in October to December 2017, with 237 responses. This feedback was presented in a report dated December 2018 and was used to develop a draft priority list of projects to improve the ‘walkability’ in and around Papakura, including the town centre as a focal point.

34.     Work continued on this prioritisation, with a short hiatus when a new project manager was appointed to review the projects and their current prioritisation. This review has unfortunately been further delayed as the project team was diverted to hold discussions on changes in Programme objectives and funding with NZTA, the budget holder.

35.     The team continues to work on its project review, with the aim of drafting a set prioritised projects to discuss with the board in September.

Bus Lane/T2-3 Lane Great South Road, Takanini

36.     AT is in the process of planning and delivering improved multi-modal lanes throughout Auckland, and in the board’s area, on Great South Road, Takanini.

37.     Since the initial briefing to the board in October 2017, this project has been revised, in part, due to local board feedback.

38.     In August 2018, the board formally resolved their preference for a T2-3 lane Great South Road, Takanini, for the cycle lane to be removed from the road carriageway and for parking restrictions to be during peak hours only.

39.     This has been referred to the AT and currently has been included as part of the deliberations on AT’s Connected Communities Programme (formerly Integrated Corridors).

40.     Currently, consultation on the wider Connected Communities Programme is expected to take place early in 2020 and this will give the board an opportunity to provide detailed feedback on proposals.

Bus layovers on Opaheke Road and Chapel Street

41.     In mid-2018, bus layovers on Railway Street West and O’Shannessey Street were relocated to Chapel Street and Opaheke Road, to address concerns raised by local businesses and residents about safety and visual amenity within the Papakura town centre.

42.     The relocation of the bus layovers displaced a number of time-restricted car parking serving the community service providers located on the corner of Opaheke Road and Chapel Street.

43.     The board requested that AT resolve the parking issues. AT has been working with the community services operating out of the Central Park and AC’s Community Facilities staff to resolve the parking issues.

44.     Two local community service providers have asked for mobility parking and additional time restricted car parking spaces for their clients. This feedback has been included in a public consultation which has now been concluded.

45.     There was limited feedback in the public consultation and AT is now evaluating the next steps and the board will be advised shortly on those.

46.     The board has indicated its strong preference for another area to be used (the former bus depot near the cemetery).

47.     At its May 2019 monthly business meeting the board resolved that it: “continues to be seriously concerned about Auckland Transport’s proposal to use Opāheke Road for bus layovers and requests that Auckland Transport urgently conduct a feasibility study to construct a bus layover area in the current cemetery parking area (former bus depot area), between Great South and Settlement Roads so this location can be established as the permanent bus layover area before the start of the summer period 2019.” (Resolution number PPK/2019/66)

48.     The AT Metro infrastructure team has accepted the resolution concerning the feasibility study and started work on evaluating the capital expendiure needed for the infrastructure works.

49.     The team has also received feedback from the bus service operator on the operational expenditure for the increased cost of bus services and for changes needed in the running of the service. The team is currently evaluating this feedback. Any proposed changes are then subject to variations in AT’s contract with the operator.


 

 

Papakura town centre parking study

50.     The board provided guidance to AT to draft a scope and methodology for a parking study of the town centre.

51.     In February 2019, the draft scope was circulated to board members and the Papakura Business Association for feedback. The study began on 28 February 2019 and the initial study results were presented by AT Parking to the Papakura Commercial Projects Group monthly meeting on 8 May 2019.

52.     The study team continues to work through the detailed feedback it has received. This is taking longer than planned and, with the internal signoffs required to the draft report, the team will now present this draft report to the board at the 4 September 2019 transport workshop instead of August, as hoped.

Electronic gating at Papakura Train Station

53.     On 18 April, the AT manager for the electronic gates project met local board members and staff at the station to discuss the project. Draft designs are being finalised and work had hoped to be started at the station in July 2019 and be completed by the end of the year.

54.     Unfortunately, installation work was halted on 8 July as part of a budget review by AT on the current gating programme (which also affects two other stations). The results of that review will be available shortly and will then be discussed with the board.

 

Pararekau Rd roading works

55.     From summer 2016-17 until April 2018, roading works took place on Pararekau Road, as part of the development of the Summerset Karaka Retirement Village. Following these roading works, AT installed a new footpath outside the Village during summer-autumn 2018-19, while also working on a plan with the contractor to improve the condition of the road itself.

56.     The AT project team is continuing to work with the roading contractor to agree costs and final design of the road. The aim is to shortly apply for consents (including for comprehensive stormwater treatments), and to begin construction on improving the road condition in late spring/summer 2019.

 

Takanini Residents Actions Group (TRAG) concerns

57.     At the board meeting on 26 March 2019, the board requested that AT urgently provide a solution on the traffic safety issues raised by the Takanini Residents Action Group in the Takanini area.

58.     Along with the Chair and Deputy Chair, the AT Elected Member Relationship Manager and a traffic engineering departmental manager met with TRAG members on 5 April 2019 to explore the Manuroa Rd environs and understand TRAG’s concerns first hand.

59.     These have been set out in a detailed internal memo for discussion with AT’s traffic engineering, road safety and community transport departments.

60.     A meeting to discuss safety concerns was held at Takanini School on 17 May 2019, attended by the local board Chair, Cr Newman, the school principal, TRAG and AT staff from the road safety and community transport departments.

61.     Following that meeting, AT is currently progressing the design to raise both the existing zebra crossing on Takanini School Rd and the kea crossing on Manuroa Road, with anticipated construction during the school summer holiday period, 2019-2020.

62.     AT is also conducting an investigation into the upgrade of the Takanini School Rd/Manuroa Rd intersection, aiming to provide elected members with an update in late September 2019 outlining the investigation outcomes and next steps. The investigation and analysis will consider any future land use changes and growth/change in traffic patterns in the area.  

63.     AT has formed a ‘Journey to School’ project team, consisting of representatives from Community Transport, road safety and traffic engineering. AT’s local Community Transport Coordinator has a map of where all pupils live in order to track the journeys to school that they make.

64.     An update from the project team was sent on 11 July 2019 to the Board Chair, Councillor Newman, the school principal and the secretary of TRAG.

65.     The Community Transport Coordinator met with a number of students on 31 July 2019 to discuss the pupils’ current journeys to school and she is preparing a report on this feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

66.     The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Transport Capital Fund (LBTCF)

67.     The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

·    be safe

·    not impede network efficiency

·    be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

68.     Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards, and Papakura Local Board’s LBTCF summary is provided below:

 

Table 1: Papakura Local Board Transport Capital Fund Financial Summary

Total Funds Available in the current political term

$2,082,843

Amount committed to date on projects approved for design and/or construction

$1,735,237

Remaining budget (including additional funding)

$   346,606

 

69.     Table 2 below shows the status of projects to which the LBTCF has been committed and which projects are still awaiting allocation of funds.


 

Table 2: Status update on current Local Board Transport Capital Fund projects

Project

Description

Funds allocated

Current status

Total TCF funding:

$2,082,843

 

Covered Walkway

Covered walkways on Railway St West

$156,237

Completed in this term

Priority Projects 12 & 13; Papakura Greenways Plan - Elliot Street to Freelance Terrace.

Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1

$1,280,000

Project costs have increased so the project team is taking the following action:

·    Splitting the Elliot St to Freelance (‘Section 12’) into two pieces to determine the costs for each

·    Making changes based on recommendations of the new coastal, ecological, and visual impact assessments.

·    The designer will issue updated alignments and costs on 12 August

·    There is still discussion to be held on handrails as, while these add considerable cost, they would encourage cycling as people feel safer overall.

·    The project manager will update the board on the changes and options at a workshop on 21 August.

·    The AT relationship manager has submitted the project to the AT Active Modes team, which are looking for local board cycling projects to support.

Central Park walkway & lighting

Install pathway and lights for commuters from King Edward Ave to Railway Street West through Central Park

$300,000

·    Community Facilities has provided a Rough Order of Cost (ROC) of $300,000.

·    Concept drawings have being finalised and the team is about to send these for resource consent, particularly as several ‘significant’ trees are affected.

·    An electrical consultant has scoped the lighting requirements.

·    The current plan is to build over the coming summer.

·    Community Facilities will update the board in September either at a workshop or by memo.

·    There has been a change in project manager, who is now Phil Goulter.

Total committed to date:

$1,735,237

 

Current surplus:

$346,606

 

Postponed project:

Footpath links for McLennan Park

Construct two shared paths in McLennan Park linking the new roads to the north of the park to Artillery Drive

This project is on hold due to a delay in the granting of the resource consent. Healthy Waters is currently re-modelling the retention pond and assessing its performance to determine the project’s potential impact on the environment (flooding etc). The pathways may have to be redesigned as a result of the study.

Depending on the outcome from Healthy Waters, a decision will be made on whether to grant a resource consent. Next steps depend entirely on the advice from Healthy Waters: if the project is given the green light, the footpath design, timeline and firm estimate of costs can be progressed and finalised.

 

Auckland Transport consultations

70.     AT provides the board with the opportunity to comment on transport projects being delivered in the board’s area.

71.     The board’s views on any proposed schemes are taken into account during consultation on those proposals.

72.     No consultation documents were provided to the board in July 2019.

 

Traffic Control Committee (TCC) resolutions

73.     The June and July 2019 TCC reports have now been received and these were the decisions affecting the Papakura Local Board area:

Streets/Suburb

Type of Report

Nature of Restriction

Committee Decision

Takanini Park and Ride Carpark

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Angle Parking, Mobility Parking, P10 Parking, Footpath, Pedestrian Crossing, Give-Way Control, Traffic Island, Shoulder Marking

Carried

Tete Lane, Unnamed Streets, Moho Lane, Hihi Avenue, Yatterina Avenue: Takanini

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Give-Way Control

Carried

 

Tauākī whakaaweawe Māori

Māori impact statement

74.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

75.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

76.     The proposed decision of receiving the report has no risks. AT has risk management strategies in place for the transport projects undertaken in the Papakura local board area.

Ngā koringa ā-muri

Next steps

77.     AT will provide another update report to the board next month.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Peter Wilson Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 

Community lease renewal for Counties Manukau Badminton Association Incorporated, 41R Elliot Street, Papakura

File No.: CP2019/14179

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To classify a portion of land, currently unclassified, and to renew a community lease for Counties Manukau Badminton Association (with a variation to the annual rent) at 41R Elliot Street, Papakura.

Whakarāpopototanga matua

Executive summary

2.       Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Counties Manukau Badminton Association Incorporated entered into a lease with the former Papakura District Council on 1 July 2009 for the group-owned building.  The lease term is 10 years with one 10 year right of renewal due on 1 July 2019.  The lease will finally expire on 30 June 2029.

4.       A process has been undertaken for this lease renewal that includes:

·           a review of the lessee’s performance to ensure that all lease conditions are being met

·           a review to determine there is sufficient need for the required use, and the premises, or any part of the premises, is not required for any other purpose

·           that the organisation holds sufficient funds to meet their financial liabilities and are financially sustainable

·           that the services and programmes offered align with the objectives in the Papakura Local Board Plan 2017.

5.       Prior to consideration of the lease renewal the board is asked to classify one of the three parcels of land that make up the leased area.  Two parcels are classified under the Local Government Act 2002.  The third parcel is currently held under the Reserves Act 1977 as an unclassified recreation reserve.

6.       The advice received is that prior to granting a lease over the part of the land held under the Reserves Act 1977, the land must first be classified in accordance with section 16 of the Reserves Act 1977.  The board is asked to classify the land (shown on Attachment A as Lot 1 Deposited Plan 79152) as a recreation reserve.

7.       Staff are satisfied the group meets the standards specified above and recommends the lease be renewed under the existing terms of the agreement, with a review of the annual rent, reducing it from $100.00 per annum to $1.00 per annum in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)         approve, under Section 16 (2A) of the Reserves Act 1977, the classification of Lot 1 Deposited Plan 79152 being 8050 square metres contained in Record of Title NA36A/375 as a recreation reserve subject to the provisions of the Reserves Act 1977 (shown outlined in blue on Attachment A as Lot 1 Deposited Plan 79152).

b)         approve the renewal and variation of the community lease to Counties Manukau Badminton Association Incorporated for the land at 41R Elliot Street, Papakura, subject to the terms and conditions of the existing lease dated 7 August 2009, with the following variation:

i)       reduction of the rent from $100.00 (plus GST) per annum to $1.00 (plus GST) per annum.

 

 

Horopaki

Context

8.       This report considers the classification of land currently held as an unclassified recreation reserve and the renewal of the community lease to Counties Manukau Badminton Association Incorporated for the group-owned building, and parcel of land, at 41R Elliot Street, Papakura.

9.       The Papakura Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Buildings and Lease

11.       The badminton building is held in three lots legally described as:

i.          Part Lot 2 Deposited Plan 65429 being 1844 square metres and contained in Record of Title NA35C/721 (Part-Cancelled).  Part Lot 2 is currently held in fee simple by the Auckland Council under the Local Government Act 2002.

ii.         Part Tidal Lands of Manukau Harbour being 315 square metres (as recorded by Deposited Plan 79152) and contained within its parent title NA45A/954 (Cancelled).  The 315 square metres was reclaimed during the 1970s along with the adjoining Lot 1 Deposited Plan 79152 from the Pahurehure Inlet of the Manukau Harbour and transferred in fee simple from the Auckland Harbour Board to the Papakura City Council in 1979.  While the 315 square metres has never been provided with a new description, the 315 square metres is currently held in fee simple by the Auckland Council under the Local Government Act 2002.

iii.         Lot 1 Deposited Plan 79152 being 8050 square metres and contained in Record of Title NA36A/375.  Lot 1 is currently held in fee simple by the Auckland Council as an unclassified recreation reserve and subject to the provisions of the Reserves Act 1977 (shown on Attachment A as Lot 1 Deposited Plan 79152).

12.       The current lease is for land of approximately 200 square meters, encompassing the existing building and additional land to allow for future growth; the building to be enlarged and for an additional six badminton courts.  Should such plans proceed in future these would go through all consenting processes.

13.       The board is being asked to classify the parcel of land detailed in paragraph 11(iii.) above, prior to consideration of the renewal of the lease.  Iwi consultation is required prior to the classification.  Staff have consulted with iwi with regard to the classification and no objections were received.  Consequently, staff request the local board classify this land by way of a resolution.  No advertising of the classification is required.

Counties Manukau Badminton Association Incorporated

14.       Counties Manukau Badminton Association Incorporated was incorporated with the New Zealand Companies Office in February 1969 to provide quality badminton experiences in Counties Manukau.

15.       The group aims to foster, control and advance the game of badminton in Counties Manukau; arrange, control and manage inter-club and inter-association matches, championships and tournaments; and consider and settle disputes between clubs, affiliated to the association.

16.       In addition, the association also makes the courts available for casual hire and offers school holiday programmes and an annual intermediate/secondary school competition.

17.       There are 243 users of the courts who belong to clubs affiliated to the association.  An additional 154 users play on a casual basis.  Men make up 60% of users and women 40%.  European and Asian players each make up 40% with Māori and Pacific Islanders 10% each.

Tātaritanga me ngā tohutohu

Analysis and advice

18.       Staff undertook a site visit of the premises on 3 April 2019.  The building appears well‑maintained and managed.  The group hopes to extend the building to add a further six courts, once additional funding is secured.

19.       After assessing the lease application and meeting with the tenant, staff have determined that it qualifies for the renewal of its community lease because:

i.          The activity of the badminton association supports the Papakura Local Board Plan 2017 outcome: People in Papakura lead active, healthy and connected lives.

ii.         Counties Manukau Badminton Association Incorporated is not in breach of the current occupancy agreement.

iii.         The association’s financial accounts have sufficient reserves to cover its operating costs with no declared contingent liabilities.

iv.        The association funds its activities mostly by way of membership fees, charitable grants and bar takings.

iv.        The premises meets the needs of local badminton players.  The group has been fundraising to extend the building to double the number of courts to 12.

10.     Under the terms of the lease, the council will grant a renewal of the lease for 10 years on the same terms and conditions of the current lease if the council is satisfied:

i.           that the tenant has performed the covenants, conditions and agreements contained in the lease and

ii.           that there is sufficient need for the activities specified and

iii.          that in the public interest the property or any part of it is not required for other purposes and 

iv.         with the use being made of the property and in the opinion of council likely to be made of the property and

v.          the tenant has given council written notice that it wishes to exercise its right-of-renewal.

21.       Research on the land information for this report revealed that one of the three land parcels within the leased area is an unclassified recreation reserve held under the Reserves Act 1977.  Iwi consultation on the classification is required prior to consideration of renewal of the lease and has been completed.

22.       The association’s current rent is $100.00 (plus GST) per annum.  As the association owns the building and improvements it pays all maintenance and utilities.  Papakura Local Board supports a variation to the lease for groups in these circumstances, decreasing the rent to $1.00 (plus GST) per annum if requested.  This is in line with the current rates stipulated in the Auckland Council Community Occupancy Guidelines 2012 for group-owned buildings.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     Staff have obtained feedback from the local parks and places specialist and the sport and recreation lead.  No issues or concerns regarding the group were raised.

12.     The proposed lease renewal has no identified impacts on other parts of the council group.  The views of council-controlled organisations was not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.       The recommendation within this report falls within the local board’s allocated authority relating to local recreation, sports and community facilities.

26.       The renewals were discussed with the local board at the monthly Mahi Tahi workshop on 15 May 2019, there were no objections to the lease renewal.

27.       The recommendation supports the Papakura Local Board Plan 2017 outcome of people in Papakura lead active, healthy and connected lives.

Tauākī whakaaweawe Māori

Māori impact statement

28.       Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework, the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and local board plans.

29.       An aim of community leasing is to increase targeted support for Māori community development.  This proposal seeks to improve access to facilities for all Aucklanders including Maori living in the Papakura Local Board area.  Ten percent of the affiliated members using the courts identify as Māori.

30.       Section 16 (2A) of the Reserves Act 1977 requires iwi consultation prior to classification of Lot 1 Deposited Plan 79152.  The lease renewal and classification of land was presented to the South/Central Mana Whenua Forum of 29 May 2019.  No objections were raised by the forum members present.

Ngā ritenga ā-pūtea

Financial implications

13.     There are no financial implications associated with the land classification and renewal of this community ground-lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.       The provision for the renewal of community leases is provided for in the lease agreements granted to the groups.

33.       Council has a contractual responsibility to agree to the lease renewal if the conditions stipulated in the lease have been met.

34.       Should the renewal not be granted, it will affect the groups’ operations and their ability to undertake their activities and support of the local Papakura, and wider Counties Manukau communities.

Ngā koringa ā-muri

Next steps

14.     Subject to the local board approval of the renewal and variation of this community lease, staff will prepare the renewal and variation agreement for the group to sign.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Map - Counties Manukau Badminton Association Incorporated, 41R Elliot Street, Papakura

27

     

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 

Kauri Dieback Disease - Local Park Track Mitigation in the Papakura Local Board Area

File No.: CP2019/15457

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for the proposed mitigation work on tracks in local parks to protect healthy kauri and prevent kauri dieback spread within the Papakura Local Board area.

Whakarāpopototanga matua

Executive summary

2.       There are 307 local parks throughout the Auckland region that contain kauri. Protection of healthy kauri is the primary objective of council’s kauri dieback management approach, as is preventing the spread of kauri dieback through – among other things - the isolation of any diseased specimens.

3.       To protect healthy kauri and prevent the spread of kauri dieback, staff have analysed all local parks and reserves in the Auckland region and developed recommended mitigation measures for each park.

4.       An interim report was presented to the Papakura Local Board on 27 March 2019 (PPK/2019/34). This report obtained the local board’s endorsement of the proposed high-level kauri protection measures prior to the development of a detailed programme of works.

5.       This report focuses on the specific programme of works for each park, including the associated costs and timeframes.

6.       There are currently 47 local parks across Auckland subject to partial or full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed.  Temporary closures will continue until the mitigation works have been completed and tracks have been upgraded to be kauri-safe. In Papakura, tracks in one park have been closed temporarily.

7.       Six local parks in Papakura were initially assessed and prioritised. Five of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks.  Detailed investigation was carried out in Kirks Bush to determine the appropriate mitigation measures (Attachment A to this report).

8.       A community meeting was held on 10 July 2019, with representatives from the Papakura Local Board and key park stakeholders in attendance to discuss the proposed mitigation measures. A workshop was held with the Papakura Local Board on 14 August 2019 to discuss the proposed detailed mitigation programme.

9.       Recommended mitigation measures include re-alignment or re-routing of tracks, installation of new track surface, steps, boardwalks and installation of hygiene stations. Where appropriate, indefinite track closure is also considered as a mitigation option.  Public education and engagement is always a part the proposed mitigation measures.

10.     Mitigation measures proposed for Kirks Bush are detailed in Attachment A to this report. A further three sites require mulching over kauri roots to protect the roots and discourage access. Location maps are provided in Attachment B to this report.

11.     Further detailed design and tendering is planned for September and October. The identified mitigation works are planned to be undertaken from November 2019 to December 2019, subject to any required consent and other approvals.

12.     Track mitigation works will be carried out in accordance with the dry track standards and specifications provided by the Ministry for Primary Industries (MPI) for Kauri Dieback Management.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the following proposed mitigation work programme to protect healthy kauri and prevent kauri dieback spread in the Papakura Local Board area to be funded by the Natural Environment Targeted Rate.

 

Park

Recommendation

Cost Estimate

(physical works only)

1.    Kirks Bush Reserve

·    Rationalising the number of entrances

·    Relocate public assets in the grass area

·    Upgrading tracks to kauri safe standards

·    Fencing the periphery of Butterworth House to isolate infected kauri

·    Installing hygiene stations.

·    Investigate a boardwalk as part of the mitigation programme

$ 108,000

Low Risk tracks/parks

2.     Central Park Reserve

Mulch around kauri trees to prevent access and protect roots

$2,000

3.    Massey Park- Papakura

Mulch around lone kauri to prevent access and protect roots

$1,000

4.    Ray Small Park

No mitigation required as topography and location makes it difficult to access

$0

5.    Butterworth Block

No mitigation required as there are no formed tracks within this reserve. Ongoing monitoring of the kauri will continue.

$0

6.    Jack Farrell Park

Mulch around the kauri trees on open space to prevent access and protect roots

$2,000

 

 

 

Horopaki

Context

13.     There are 307 local parks throughout the Auckland region that contain kauri. The funding available from the natural environment targeted rate will not be able to provide for the protection of all kauri in the region.

14.     To manage investment across the region, a risk-based prioritisation approach has been applied. Local parks have been analysed in terms of kauri ecosystem value, recreational value and kauri health status, noting that the council’s primary objective is the protection of healthy kauri.

15.     This report outlines the proposed mitigation works for parks that have been prioritised, including the associated implementation costs and estimated timeframes.

16.     An interim report (Resolution number PPK/2019/34) regarding proposed kauri dieback mitigation in local parks was presented to the Papakura Local Board on the 27 March 2019.  The local board resolved the following:

That the Papakura Local Board:

a)      endorse the following high-level kauri protection measures for local parks and reserves:

i)       undertake a detailed investigation to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works), and consider temporary closure until mitigation works are completed to prevent potentially infected kauri ecosystems in Category A park Kirk’s Bush from becoming a source of infection.

ii)       note that Category B park area at Butterworth House is closed to the public.

iii)      note that the Category C parks are considered to be low value kauri ecosystems with medium value recreational use, thus making them a lower priority for mitigation investment at this stage. These parks are:

• Central Park Reserve

• Massey Park – Papakura

• Ray Small Park.

b)      note that a detailed kauri dieback mitigation programme with costs and timelines will be developed and submitted to a local board business meeting in mid-2019 for approval.

c)       wants to ensure staff are aware that Kirk’s Bush is owned by Te Akitai Waiohua, and maintained by Auckland Council with significant support from the Friends of Kirks Bush volunteers.

d)      requests that staff obtain local board, Te Akitai Waiohua and Friends of Kirks Bush approval for all track closures, including temporary closures, prior to them being implemented in the Papakura Local Board area.

e)      request that staff assess the kauri eco system in Jack Farrell Park.

f)       request the chairperson, on behalf of the board, write to the Minister of Forestry, for funding for new kauri planting in Papakura, by local schools and volunteers.

 

17.     Funding from the natural environment targeted rate will be integrated with existing renewals budgets where available. Natural environment targeted rate funding will be focused on tracks, or sections of tracks where kauri are located within 30 metres of the track.  Funding will initially focus on high priority (Category A) local parks (identified in accordance with the categorisation process that has been undertaken and detailed previously) but will also be used to protect kauri in lower priority parks.

18.     The kauri dieback budget is dedicated to protecting kauri and preventing the spread of kauri dieback disease, through the provision of new assets or upgrading of existing assets. Natural environment targeted rate budget cannot be used for the renewal of tracks in kauri forest, unless it is specifically allocated to protecting kauri.

Tātaritanga me ngā tohutohu

Analysis and advice

19.     The interim report provided to the Papakura Local Board on 27 March 2019 (PPK/2019/34) included the results of the prioritisation of local parks and sought endorsement of the recommended high-level kauri protection actions prior to the development of the detailed programmed of works.

20.     There are currently 47 local parks across Auckland subject to partial of full track closures. These closures were implemented between April and July 2019, as a temporary measure while mitigation options were developed.  In Papakura, Kirks Bush tracks have been closed temporarily.

21.     Six local parks in Papakura were initially assessed and prioritised. Five of these were deemed to be low risk as they are not easily accessible and/or had no formed tracks adjoining kauri. A detailed investigation was carried out in Kirks Bush to determine appropriate mitigation measures (Attachment A and Attachment B to this report). At the request of the Papakura Local Board on 27 March 2019 (resolution PPK/2019/34), the kauri team also assessed the ecosystem at Jack Farrell Park. Four Kauri were within the open green space of the reserve (including 2 rickers) and one dead kauri.

22.              Each track was assessed and prioritised on the following basis:

·        the value of the kauri ecosystem, which was classified as high, medium or low. A kauri ecosystem value was assigned by council ecologists based on the work undertaken by Singers et al (2017): Indigenous terrestrial and wetland ecosystems of Auckland

·        the health status of the kauri, which was noted as infected, possibly infected or symptom free. This information was sourced from the council’s active surveillance programme, which includes soil sampling

·        the recreational value of the park, which was identified as high, medium or low. The analysis considered key recreational activities such as recreational trails, active transport, visitor destinations, volunteer activity and sports and recreation use, whether there were alternative tracks available and potential future growth.  Reviews of reserve management plans (if applicable) and any other relevant strategic documents were undertaken.

23.     The priority for natural environment targeted rate funding is on formal tracks with high value kauri areas and high recreational use. Mitigation of unformed or informal tracks is generally not a high priority. Those tracks are normally recommended for indefinite closure.

24.     Consultation has been undertaken with the local board, key park stakeholders (Friends of Kirks Bush) and mana whenua.

25.     The kauri dieback disease mitigation programme below identifies some of the key milestones.  Timeframes are estimates only, and are subject to resourcing, weather conditions (for construction) and the actual scope of the works that are required to be undertaken.

26.     The mitigation options for Kirks Bush in Papakura is described in detail in Attachment A to this report, as well as the precautionary mitigation measures for the low risk parks.  Location maps are provided in Attachment B to this report.

The recommended mitigation works are summarised as follows:

a.       Kirks Bush Reserve: Realign multiple track entrances to form centralised entrances, upgrade tracks to kauri safe standards, fence off the periphery of Butterworth House, remove public assets in green space. The estimated cost is $108,000. The estimated timeframe for completion of the works is March 2020, subject to contractor availability and weather conditions.

Low Risk Tracks/ Reserves

b.       Central Park Reserve: Mulch around kauri trees close to open green space to prevent access and protect roots.

c.       Massey Park: Mulch around lone kauri to prevent access and protect roots.

d.       Jack Farrell Park: Mulch around the kauri on green space to prevent access and protect roots.

An assessment of both Ray Small Park and Butterworth Block concluded that mitigation is not required as the kauri trees are difficult to access with no formed tracks leading to/ passing the kauri and therefore they are low risk.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The recommendations in this report have been developed through collaboration between council’s Environmental Services department, Parks, Sports and Recreation department and Community Facilities department.

28.     Representatives from these key departments are working as part of a dedicated and ongoing project team, to ensure that all aspects of the kauri dieback mitigation programme is undertaken in an integrated manner.

29.     Auckland Council Biosecurity specialists and kauri dieback team members have visited all parks in the Auckland regions that have kauri in close proximity to tracks to assess possible mitigation options.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     On 27 March 2019, an interim report was presented to the Papakura Local Board where multiple high-level kauri protection measures for local parks and reserves were endorsed.

31.     Closing tracks in parks or reserves will have an impact on recreational activities available in the local board area. These impacts were taken into consideration when determining suitable kauri dieback mitigation measures.

32.     On 10 July 2019 a key park stakeholder meeting was held with Friends of Kirk Bush, local dog walkers, local board members, park rangers and park specialists from Auckland Council. The purpose of the meeting was to gain feedback on the proposed detailed mitigation works.  The community group representatives were understanding of the need to temporarily close the tracks until mitigation works were completed. Friends of Kirk Bush were supportive of the proposed mitigation measures to protect the kauri in the reserve.

33.     Kirks Bush Reserve provides a commuter link for school children at Kereru Park Campus and Rosehill College. The community raised concerns of compliance issues should the tracks be closed for a long period. It was agreed that the community groups would be kept informed on the timings of the track works and information would also be provided to the local schools.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents: the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and local board plans.

35.     Tāmaki Makaurau Mana Whenua Kaitiaki Kaimahi representatives have stressed the importance of the kauri species and expressed a desire to work more closely with the council and the Department of Conservation. Staff will work with mana whenua on the approach to kauri dieback on a site by site basis, where appropriate.

36.     Te Akitai Waiohua, were engaged during the scoping of the parks and had valuable insights into the use of the reserve. A walkover with Adrian Pettit from Te Akitai Waiohua, is planned for 16th August 2019 to discuss the proposed mitigation measures to be constructed in and around the ngāhere. A workshop with mana whenua is to be held on 28th August 2019 where the proposed mitigation works will be discussed in detail.  Any update regarding feedback received will be provided at the business meeting.

Ngā ritenga ā-pūtea

Financial implications

37.     In May 2018, the Governing Body approved a natural environment targeted rate to support environmental initiatives, including addressing kauri dieback. The rate will raise $311 million over the duration of the Long-term Plan 2018-2028 (resolution GB/2018/91).

38.     The natural environment targeted rate provides funding for kauri dieback control, including new infrastructure such as track upgrades to kauri dry track standard.

39.     Where track works are already programmed in the renewals budget, additional works required to protect kauri, such as removing muddy sections of track where kauri are at risk, will be funded by the natural environment targeted rate.

40.     Due to the required new standards and hygiene operating procedures the costs for building tracks to kauri dry track standard are expected to be higher than previous track projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.     The main risk is the spread of kauri dieback disease, where tracks are located within three times the drip line radius of kauri.

42.     Closing tracks in parks and reserves, whether temporary (until upgrade works are completed) or indefinitely (where upgrade works are not recommended), will have an impact on the recreational activities available in the local board area. This may result in additional recreational pressure on other parks and reserves.

43.     To mitigate this risk, information will be provided to the public about alternative recreational activities. As part of the kauri dieback community engagement and education programme, the public is provided with information about the reasons for the track closures, the objectives of the kauri dieback mitigation programme and hygiene around kauri.

44.     There is also a risk of non-compliance, where mitigation measures are disregarded by the public, particularly with respect to track closures (where tracks continue to be used despite closure notices) and hygiene stations (where hygiene stations are not used, or not used correctly).

45.     Risk mitigation includes the provision of appropriate information and effective implementation of track closures, including signage and physical barriers.

46.     In undertaking the mitigation works, strict adherence to the standards and hygiene operating requirements will be required and enforced to reduce the risk of the spread of kauri dieback disease by contractors, volunteers and council staff.

Ngā koringa ā-muri

Next steps

47.     Following the local board’s decision on the recommendations provided in this report, further design, consenting (if required) and tendering will be undertaken. Contractors will then be engaged to undertake park/track mitigation works in late 2019 and/or early 2020.

48.     A priority system will be in place to determine the order of works, taking into account the impact on the community, volume of track users, alternative routes and safety.

49.     The local board and the local community will be kept updated and informed on the timing for the planned works.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed mitigation works for local parks in Papakura - Kauri Dieback Disease - Local Park Track Mitigation in the Papakura Local Board Area

37

b

Location maps - Kauri Dieback Disease - Local Park Track Mitigation in the Papakura Local Board Area

41

     

Ngā kaihaina

Signatories

Author

Grant Jennings - Principal Sports Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 

ATTACHMENT A:       Description of proposed mitigation works for local parks in Papakura

 

1. Park Name

Kirks Bush (Refer to location map in ATTACHMENT B)

Site Address

340 Great South Road, Papakura, Auckland

 

Site Background

 

Kirks Bush (5.22 hectares) is a scenic regenerating native bush reserve situated between Beach Rd and the Great South Rd, Papakura. Several entrances to this bush exist from Beach road, Southern Park and Great South road. The western boundary of the reserve connects to Southern Park. This reserve is an important contributor to the overall biodiversity of Papakura. The sparse bush contains a main track loop that is highly utilised by walkers and runners all year round. An area of the bush is located on flood prone areas, sections of boardwalk are present in these areas.

 

There are kauri located at the two main entry points of the park on Beach Road and Great South Road. The kauri on Great South Road may have kauri dieback as show the symptoms of kauri dieback. The kauri on Beach Road appear to be healthy.  On the neighbouring property, Butterworth House, on Great South Road there is a tree with kauri dieback and a number of other trees with possible kauri dieback.  The Beach Road and Great South Road track entrances are kauri hygiene areas.

 

Current Status

Due to the close proximity of the kauri to the track entrances both entrances to the park have been closed until mitigation works have been completed.

 

Assessment Criteria

·        Kauri forest ecological value - High

·        Recreational value - Medium

·        Availability of alternative tracks – Yes, there are alternative walking tracks in the local vicinity.

 

Proposed mitigation options

 

·        Realign the multiple track entrances to form centralised entrances at the existing Great South Road and Beach Road entrances- removing multiple tracks including informal tracks in sparse bush

·        Mitigate tracks to kauri safe standards with Geoweb cellular stabilising material and Bark Aggregate Mix (BAM)

·        Remove public assets (picnic tables, rubbish bins) from grassed area and fence across the boundary of the reserve and along the side of the centralised track to discourage off-track movement

·        Fence off the periphery of Butterworth House to isolate infected kauri and to prevent access to Kirks Bush as a thoroughfare

 

Option Analysis and Recommendation

Description

Expected Outcome

Estimated Cost

Recommendation

Option A

Keep tracks closed indefinitely

Kauri could potentially be exposed to kauri dieback if people do not adhere to the closure.

$0

This option is not recommended because it does not protect the kauri present in the reserve.

Option B

·      Realign track entrances to form centralised entrances

·      Removal of multiple tracks

·      Remove public assets from grassed area

·      Fence off Butterworth House

·      Mitigate to national standards

 

Kauri are protected due to track upgrades to kauri-safe standard and exposure to kauri dieback is significantly reduced.

$108,000

This is the recommended option because it provides maximum kauri protection at a cost commensurate with the recreational use of this reserve.

 

Park

Site information

Assessment

Proposed Mitigation

Estimated Cost

Central Park Reserve

This is a 3.5-hectare landscaped town centre reserve. There are formed tracks within the reserve providing connections to Wood Street, Railway Street West, Chapel Street and Opaheke Road.   

 

There are a number of non-symptomatic kauri trees located within the cultivated reserve however there are no official tracks providing access to or passing the kauri. This is a low risk reserve.

 

 

·    Kauri forest ecological value - Low

·    Recreational value - High

 

Mulch around the kauri trees close to open green space to prevent access and protect roots.

$2000

Massey Park- Papakura

Massey Park is a 4.8 Hectare site that comprises of an Aquatic centre, athletic club, bowling club and recreational space.

There is a lone, non-symptomatic kauri to the rear of the pool complex with frontage on to Clevedon Road.

 

·    Kauri forest ecological value - Low

·    Recreational value - High

 

Mulch around lone kauri to prevent access and protect roots.

$1000

Ray Small Park

Ray Small Park is a 7.6-hectare community green space comprising of a small playrground, a skateboarding area and multi-use sports field. There are two non-symptomatic kauris located on a steep embankment, away from any formed track.                                     

·    Kauri forest ecological value - Low

·    Recreational value - High

 

The location of the kauri trees on the steep embankment make access to the trees difficult. No mitigation is required.

 

Butterworth Block

Butterworth Block is a small (3.2 hectare) bush reserve on Great South Road. There are no formed tracks.

There is a small stand of saplings located in the reserve that show some bleeding around base.

·    Kauri forest ecological value - Low

·    Recreational value - Low

 

There are no formed tracks within this reserve therefore no action is required. The kauri dieback team will continue to monitor the kauri saplings and test when required.

 

Jack Farrell Park

Jack Farrell Park is a small (2.2 hectare) park in Papakura, adjacent to the southern motorway.  There is a concrete path traversing the park.

There are four kauri in the open green space (including 2 rickers) and one dead kauri.

·    Kauri forest ecological value - Low

·    Recreational value - Medium

Mulch around the kauri trees on green space to prevent access and protect roots.

$2000

Low Risk Reserves

 



Papakura Local Board

28 August 2019

 

 


Kirks Bush


Kirks Bush Butterworth House

Massey Park

Central Park Reserve

Ray Small Park

Butterworth Block

Jack Farrell Park

 


Papakura Local Board

28 August 2019

 

 

 

Auckland Council's year end and Quarterly Performance report: Papakura Local Board Quarter Four Financial Report 2018/2019

File No.: CP2019/15097

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Papakura Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2019, and the overall performance for the financial year, against the agreed 2018/2019 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Papakura Local Board and includes financial performance and delivery against work programmes for the 2018/2019 financial year.

3.       Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

4.       Activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Six activities were undelivered, cancelled, put on hold or deferred and twelve projects/activities have not progressed as expected during 2018/2019.

5.       Key highlights for quarter four include:

·    One citizenship ceremony was delivered.

·    Two ANZAC Services were delivered: Papakura Dawn and Civic services which included the senior and youth brass bands.

·    Young's Beach Reserve playground renewal was completed and an opening event held.

·    The Brass Band performed at the Auckland Brass Band Association Regional Solo contest.

·    The implementation of the BECA report for safety improvements in the Papakura town centre is either complete or will be continued without the need for further local board funding. 

·    The Town Centre photography exhibition was launched on 11 May 2019, and will remain in vacant shop windows for approximately six months.

·    The Corner had numerous successful activations.

·    Works on the Opaheke sportsfields one and two were completed.

·    The sportsfield lights have been installed at Bruce Pulman Park.

·    The Commercial Project Group has finalised the key messages work, and have also initiated work on a strap line which will be managed by the Papakura Business Association.

6.       Key activity achievements from the 2018/2019 work programme include:

·    Kauri Drive Reserve playground was completed.

·    Hawkins theatre seating upgrade completed.

·    Improved lighting installed in the town centre.

·    A new window enabling photo finish photography was installed at Massey Park.

·    Funding provided to improve CCTV monitoring in the Papakura town centre.

·    The very successful Representing Papakura exhibition #KuraReps (photos of amazing youth from Papakura in vacant shop windows) was displayed.

·    The Papakura Metropolitan Town Centre Masterplan was completed.

·    The Papakura key messages were adopted :

Whanau family-friendly

Youthful

Culturally rich

New metro centre.

7.       Key activities not delivered / not progressed as expected include:

·    McLennan Park - upgrade walkway (stage 1): This project is on-hold due to a delay in the granting of the resource consent. Healthy Waters is currently re-modelling the retention pond and assessing its performance to determine the project’s potential impact on the environment. The outcome of Healthy Waters' study is not expected in the 2018/2019 year. Pathways may be redesigned as a result. Depending on the outcome from Healthy Waters’ updated model a decision will be made on resource consent.

·    Elliot to Freelance Greenway - develop shared path: The schedule is at risk due to the availability of additional funding. The potential of a revised scope is currently being investigated for delivery within the current budget allocation. Staff have met with the designer regarding the Pescara pedestrian bridge and discussed how the two sections will be matched. This has been conveyed to the designer for incorporation into the concept options. Once the remaining site investigations are complete, the concept options will be updated and presented to the next available workshop for discussion.

8.       The 2018/2019 financial performance report is attached to this report as Attachment B ’Papakura Local Board Quarter Four Financial Report’ but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note that Attachment B of this report ‘Papakura Local Board Quarter Four Financial Report’ will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public 30 September 2019.

 

 

Horopaki

Context

9.       The Papakura Local Board has an approved 2018/2019 work programme for the following operating departments:

·    Community Services (Arts, Community and Events; Libraries and Information; Parks, Sport and Recreation; and Service Strategy and Integration) approved on Wednesday 27 June 2018 [PPK/2018/110]

·    Community Facilities: Build Maintain Renew and Community Leases, approved on Wednesday 27 June 2018 [PPK/2018/109]

·    Infrastructure and Environmental Services, approved on Wednesday 27 June 2018 [PPK/2018/108]

·    Local Economic Development, approved on Wednesday 27 June 2018 [PPK/2018/111]

·    Plans and Places, approved on Wednesday 27 June 2018 [PPK/2018/112] and Wednesday 25 July 2018 [PPK/2018/129].

10.     Youth Connection activities moved from the Arts, Community and Events to The Southern Initiative work programme in quarter two.

11.     The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Operating departments have provided the last quarter delivery update against their work programme in Attachment A to this report entitled “Papakura Local Board Quarter Four Work Programmes’).

Key highlights for quarter four

13.     The key achievements to report from the quarter four period include:

·    One citizenship ceremony was delivered with 130 people becoming new citizens in the local board area.

·    The Civic Events team delivered the Papakura Dawn and Civic services. At each service, there were approximately 1000 attendees. The Drury service was consolidated this year due to the terrorist events in Christchurch.

·    Young's Beach Reserve playground renewal was completed and an opening event was delivered with approximatey 300 attendees.

·    Hawkins Theatre delivered a total of 28 programmes which included 222 enrolments, 135 events with 12,267 attendees and received 1,565 visitors. Highlights included the Hawkins Youth Theatre senior production of ‘We'll Be Better Later’ which was rehearsed and performed in the space of five weeks. Hawkins Theatre screened three films to align with the 2019 Matariki Festival celebrations; Celia, Soldiers Without Guns and Via.

·    The Brass Band delivered 42 programmes to a combined total of 1,450 attendees and participants. Highlights included the band’s performance at the Auckland Brass Band Association Regional Solo contest and the senior and youth bands participation in the annual Papakura Dawn and Civic ANZAC services.

·    Most of the implementation of the BECA report for safety improvements in the Papakura town centre has been completed. Some initiatives such as lighting and ongoing planning can be completed as business as usual without the need for further local board funding.  Options for the proposed carry-forward budget will be presented to the local board and utilised in 2019/2020 for town centre community safety initiatives.

·    The Town Centre photography exhibition was launched on 11 May 2019, and will remain in vacant shop windows for approximately six months.

·    The Corner activations in May 2019 included awareness for NZ Sign Language Week, Pink Shirt Day and Samoan Language Week. Events were held for Youth Week in collaboration with the Electoral Commission, a music jam session for NZ Music Month, and a games/quiz night. Local artist Martina Corpuz ran an exhibition at The Corner and Papakura Art Gallery. There was weekly break-dancing workshops and support groups by Rainbow Youth. During Youth Week, the Papakura Youth Council (PYC) ran a ‘Humans of Papakura’ event. This profiled young people who had positively contributed to their community on social media. PYC participated in Streetfest with a stall focussing on young people voting. PYC were encouraged to input into creating a Takanini Youth Hub. Youthtown and Papakura Police are working on this project. They were also involved in planning for a Matariki event which took place in June 2019.

·    Works on the Opaheke sportsfields one and two were completed.

·    The sportsfield lights have been installed at Bruce Pulman Park.

·    The Commercial Project Group has finalised the key messages work, and have also initiated work on a strap line which will be managed by the Papakura Business Association.

Overall performance against the Papakura Local Board 2018/2019 work programme

14.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2019) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), activities that are undelivered or have significant issues (red), and activities that have been cancelled/deferred/merged (grey).

 

Graph 2: Work Programme by RAG status

 

15.     The graph below shows the activity status of activities which shows the stage of the activity in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

 

Graph 3: work programme activity by activity status and department

 

16.     The table below shows the overall performance of work programme activities (RAG status and activity status by work programme).


 

 

Table 1: End of year Local Board Work Programmes Status

Key activity achievements from the 2018/2019 work programme

17.     The key achievements in the delivery of the local board work programmes for 2018/2019 include:

·    Opaheke Reserve sports fields 1 & 2 have been completed (blessing will be held 30 July 2019).

·    Ray Small skate park completed.

·    Continuation of the Pahurehure mangrove removal.

·    New Kauri Drive Reserve playground completed.

·    Youngs Beach Reserve Playground renewed.

·    Hawkins theatre seating upgrade.

·    Bruce Pulman Renewals.

·    Replaced the outdoor grass area shade sail, installed solar panel heating and thermal pool covers at Massey Park Aquatic Centre.

·    Installed all-weather parking surface at Old Wairoa Reserve.

·    Improved lighting in the town centre.

·    Installed a new window enabling photo finish photography at Massey Park.

·    Park structures renewed at Conifer Grove Esplanade Reserve.

·    Provided equipment to support learning programmes at the Drury library.

·    Development of the Takanini community hub and library has commenced.

·    Place-making activities at Smiths Avenue.

·    Provided funding towards improved CCTV monitoring in the Papakura town centre.

·    Provided funding to The Corner.

·    Representing Papakura exhibition #KuraReps (photos of amazing youth from Papakura in vacant shop windows).

·    Successful exhibition at the museum (Felix tapestry-world renown).

·    Delivery of a number of events including:

Armistice

Anzac

Carols in the park

Volunteer sports awards.

·    Completed the Papakura Metropolitan Town Centre Masterplan.

·    Adopted the Papakura key messages:

Whanau family-friendly

Youthful

Culturally rich

New metro centre.

·    Continued restoration work has occurred in Dominion Reserve involving weed control of selected species, allowing native species to expand into the resulting gaps. This work will help to connect this area of native forest with Red Hill Scenic Reserve.

·    Weed control and riparian planting for the Papakura Esplanade Reserve has commenced.

Overview of work programme performance by department

Arts, Community and Events work programme

18.     In the Arts, Community and Events work programme, there are 22 activities that were completed by the end of the year or will be by end of July 2019 (green), three activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and one activity that has been cancelled in quarter four (grey). Activities that are delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Building capacity: build the capacity and capability of Papakura community networks

Amber

In progress

A needs analysis was carried out with community organisations in April 2019, with 20 organisations interviewed. Staff received the final report of the needs analysis in June 2019 and this will be presented to the local board in quarter one 2019/2020, after which staff will begin to implement the recommendations. The recommendations include a series of workshops on identified needs such as governance, running effective meetings, and funding applications. In quarter four staff supported the new operations manager for The Corner, as Creative Souls have transitioned out.

Community led placemaking: facilitate community-led planning and neighbourhood development in Smiths Ave

Amber

In progress

The atea carving project will be carried over into 2019/2020 due to delays in the Smith’s Ave concept plan implementation by Community Facilities. The proposed carry forward budget will be utilised on atea carvings that will form an entry way and signpost to the community for the revamped Smith’s Ave facility. Ngati Tamaoho will produce the carvings, with local community participation. The community capacity building activities such as first aid courses are deferred to 2019/2020 as there was a lack of local personnel to host the workshops. The proposed carry-forward budget will be used for capacity building workshops in 2019/2020. Community hui and activations continue on a daily basis. The Community Connector role has become vacant and recruitment process is underway. TSI and Community Facilities remain connected to the project. The community steering committee continues to be engaged and active in the furthering the aspirations of the Smiths Ave community. General recreation and maintenance equipment was purchased, and a heat pump was installed.

Community-led placemaking: support community led and council supported placemaking through town centre initiatives

Amber

In progress

The implementation of the BECA report for safety improvements in the Papakura town centre has been completed and did not require the allocated budget. Options for the proposed carry-forward budget will be presented to the board and utilised in 2019/2020 for town centre community safety initiatives. A new manager for The Corner was appointed in April 2019. There were challenges with finding an umbrella organisation when the project founders Creative Souls transitioned out of The Corner, which delayed the funding. Community Waitākere will be the umbrella organisation until October 2019. Staff will work with the The Corner to establish themselves as an independent entity. In late April 2019, the local board allocated $49,000 of the available $99,000 to the following town centre placemaking initiatives. The Papakura Business Association received $13,500 for town centre beautification initiatives and the Proud Papakura Proud campaign. Papakura High School and Rosehill College each received a sum of $5,000 toward a driver licensing programme, and in return collaborated with Manukau Beautification Charitable Trust on volunteering initiatives. This encouraged youth participation in community action and fostered a volunteering spirit. The Corner received $25,500 to extend operating hours. In May, the local board allocated a further $29,250 to the Papakura Business Association for a trial of CCTV monitoring in the Papakura Town Centre. Funding agreements for these initiatives were actioned in quarter four. A further $20,750 of unspent BECA funds were carried forward to financial year 2019/2020. Staff are working with the business association to recruit a new Community Safety Coordinator, with the third and final year of the local board’s multi-year funding commitment to the role scheduled for payment in quarter one 2019/2020.

Event Partnership Fund - Papakura (Movies in Parks)

Grey

Cancelled

Movies In Parks, "Ferdinand" was scheduled for screening on Saturday, 9 March 2019 at Central Park, Papakura however due to bad weather the event was cancelled.

 

Parks, Sport and Recreation work programme

19.     In the Parks, Sport and Recreation work programme, there are ten activities that were completed by the end of the year or will be by end of July 2019 (green), one activity that is in progress but is delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled or deferred in quarter four (grey). Activities that are delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

PPK: Māori naming of reserves and facilities - Phase one

 

Amber

In progress

The first tranche of names is expected to be delivered late 2019. As part of working through the overlapping naming interest, five mana whenua have currently indicated naming interest. Once the local board has agreed the list of parks for tranche 1, mana whenua will work through the naming process to ensure one name is gifted back to the board per site. A workshop with the local board will be held in quarter one to agree on the list of parks to invite mana whenua to name.

 

Libraries and Information work programme

20.     In the Libraries and Information work programme, there are six activities that were completed by the end of the year (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled or deferred in quarter four (grey).

Service Strategy and Integration work programme

21.     In the Service Strategy and Integration work programme, there is one activity that was completed by the end of the year (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled or deferred in quarter four (grey).

Community Facilities: Build Maintain Renew work programme

22.     In the Community Facilities: Build Maintain Renew work programme, there are 53 activities that were completed by the end of the year or will be by end of July 2019 (green), two activities that are in progress but are delayed (amber), three activities that are significantly delayed, on hold or not delivered (red) and one activity that has been deferred in quarter four (grey). Activities that are delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Takanini - develop multi-purpose facility

 

Amber

In progress

Delays due to lease negotiations. Current status: Lease negotiations are complete and design coordination with the developer is continuing. Developed design progressing. Next steps: Detailed design and consenting. Procurement for physical works anticipated to commence prior towards the end 2019 subject to the developer’s timeframes.

 

Elliot to Freelance Greenway - develop shared path

 

Amber

In progress

Current status: The potential of a revised scope is currently being investigated for delivery within the current budget allocation. Staff have met with the designer regarding the Pescara pedestrian bridge and discussed how the two sections will be matched.  This has been conveyed to the designer for incorporation into the concept options.    

Next steps: Once the remaining site investigations are complete, the concept options will be updated and presented to the next available workshop for discussion.

Papakura - renew park car parks and roading 2018/19+.

(Renew roading and car parks at McLennan Park, Massey Park, Ray Small Park, Katavic Park, Smiths Reserve and Southern Park)

 

Red

On hold

This project will be split into smaller projects from next financial year. Current status: This project has been put on hold. Next steps: This project will be split into smaller projects from the 2019/2020 financial year.

 

Massey Park Aquatic Centre - comprehensive renewal

 

Red

On hold

Current status: Condition survey and scoping are underway. Next steps: Build the business case and plan timelines for physical works to commence in the 2019/2020 financial year.

 

McLennan Park - upgrade walkway (stage 1)

 

Red

On hold

Current status: This project is on hold due to a delay in granting the resource consent. Healthy Waters is currently remodelling the retention pond and assessing its performance to determine the projects potential impact on the environment. The outcome of Healthy Waters' study is not expected during this financial year. Pathways may be redesigned as a result. Next Steps: Depending on the outcome from Healthy Waters’ updated model a decision will be made on resource consent

 

Children's Forest - renew play space

 

Grey

Deferred

Project on hold due to condition of playground rated only a 3. Project has been reprioritised within the work programme in future years. Current status: Project placed on hold. Draft preliminary design has been completed, however condition of playground does not currently require a renewal. The project has been deferred to future years once it requires renewal. Next steps: Commence project once the renewal is required and the project taken off hold.

 

 

Community Leases work programme

23.     In the Community Leases work programme, there are two activities that were completed by the end of the year (green), three activities that are in progress but are delayed (amber), two activities that are significantly delayed, on hold or not delivered (red) and one activity that have been deferred in quarter four (grey). Activities that are significantly delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

41R Elliot Street, Papakura: Lease to Counties Badminton Association Incorporated

Amber

In progress

This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. Prior to consideration of the lease renewal part of the leased land must be classified. Iwi consultation has been completed and report prepared for consideration by the local board. The report will be presented to the board at a business meeting in quarter one of the 2019/2020 work programme year.

2R Ron Keat Drive, Papakura: Lease to Papakura Rugby Football Club Incorporated - Ron Keat Drive

Amber

In progress

This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. A formal report to the local board has been prepared and will be presented at a business meeting in quarter one of the 2019/2020 work programme year.

44-58 Beach Road, Papakura: Lease to Papakura Rugby Football Club Incorporated (Beach Road)

 

Amber

In progress

This item is in progress and will be completed in quarter one of the 2019/2020 work programme year. A formal report to the local board has been prepared and will be presented at a business meeting in quarter one of the 2019/2020 work programme year.

 

200R Dominion Road, Papakura (entrance to gardens off Redcrest Avenue): Licence to Papakura Tongan Otu Motu Anga’ofa Society Incorporated

 

Red

In progress

This item is in progress and will be completed in the 2019/2020 work programme year. Iwi engagement has been undertaken for the new licence to occupy. A report will be presented to a local board business meeting in the first half of the 2019/2020 work programme year.

 

200R Dominion Road, Papakura (entrance to gardens off Redcrest Avenue): Licence to Umutaha Papakura Tongan Community Association Incorporated

 

Red

In progress

This item is in progress and will be completed in the 2019/2020 work programme year. Iwi engagement has been undertaken for the new licence to occupy. A report will be presented to a local board business meeting in the first half of the 2019/2020 work programme year.

 

57R Wood Street, Papakura: Lease to Auckland Citizens Advice Bureaux (Papakura)

Grey

 

Deferred

This item will be included into a future work programme once the head lease review is completed and the deed executed. This renewal is dependent on execution of the head lease which is with Legal Services for review. Progressing the renewal will be deferred until the review is completed and the head lease deed is executed.

 

Infrastructure and Environment Services work programme

24.     In the Infrastructure and Environment Services work programme, there are five activities that were completed by the end of the year or will be by end of July 2019 (green), one activity that is in progress but is delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey). Activities that are delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Manukau Harbour Forum (Papakura)

Amber

In progress

This work programme was not able to be delivered within this financial year due to the governance and management review not beginning until June 2019, and the symposium and community forum event being rescheduled from June to August 2019. Accrual of the 2018/2019 budget allocation for the symposium event will occur to cover costs. In April 2019, the Sustainable Schools team delivered a three-day youth leadership programme wānanga which supports secondary students from across the Auckland region to develop action projects for the Manukau area. This year’s programme enabled a total of 43 students to participate, 20 of these from forum member local boards. April also saw the delivery of the model small site field day event in Pukekohe which aimed to educate builders and tradespeople about the installation of sediment control and the management of efficient and compliant work sites. Staff from council’s compliance team, along with building industry suppliers, presented to attendees. The governance and management review of the Manukau Harbour Forum is underway, and a draft report will be provided to the forum for its consideration in August 2019. As part of this review, interviews of council staff and elected members are being undertaken between mid-June to mid-July 2019. The Manukau Harbour symposium and community forum event at the Manukau Institute of Technology has been rescheduled to a later date of 3 August 2019 in order to better maximise awareness raising and event attendance. Plans are being progressed and will be communicated with the board as they become finalised.

 

Local Economic Development work programme

25.     In the Local Economic Development work programme, there is one activity that will be completed by end of July 2019 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey).

Plans and Places work programme

26.     In the Plans and Places work programme, there are two activities that will be completed by end of July 2019 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled or deferred in quarter four (grey).

The Southern Initiative work programme

27.     In the Southern Initiative work programme, there is one activity that was completed by the end of the year (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled or deferred in quarter four (grey).

Deferred activities

28.     As part of the local board funding policy, activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2018/2019 will be deferred into 2019/2020 work programmes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     This report informs the Papakura Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2018/2019 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

31.     During quarter four, nine programmes were delivered by the art gallery to 776 attendees and participants, nine of which had Māori outcomes. Highlights included the series of bone carving workshops that were delivered at the gallery and the opening exhibition ‘Intersect’ by Left Field collective, a group of ten semi-local artists whose works were informed by a shared dialogue that was created from a series of meetings at a shed in Ardmore. Each artist attended a weekly public programme at the gallery, one being the interactive Paperbag project that encouraged the public to contribute to a grid within the gallery.

32.     The Papakura Museum delivered 16 programmes, two of which had Māori outcomes, and were attended by 3,481 people. 917 volunteer hours were recorded during quarter four. Highlights included the Matariki exhibition ‘The delicate balance of the wobbling stars’ by Maureen Lander that was accompanied by a series of artists talk and a weaving workshop, the annual Papakura StreetFest that drew 207 visitors into the museum that day, and the temporary Police exhibition ‘True Blue, A History of The Papakura Police’ that attracted a large number of local community constables.

33.     The Papakura Pipe Band delivered four programmes, which included 19 programme sessions, to 7,545 participants and attendees, three of which had Maori outcomes. Highlights included the band’s participation in the NZ Warbirds D-Day Open Day at Ardmore Airport, participation at the annual Papakura StreetFest event and the annual ANZAC Day service performances.

34.     The Matariki ki Papakura event was delivered in quarter four. A local contractor was engaged to develop a series of workshops to mentor six local students from Papakura High, Rosehill and ACG High Schools to support aspiring musicians to write, record, edit and perform an original piece of music. The students were given the opportunity to perform their piece of music at the annual Matariki ki Papakura event.

35.     The Ako art bus project was delivered as part of the matariki festival of events in 2019. Local artists Charles and Janine Williams facilitated a bus tour across South Auckland showcasing murals and exhibitions relating to the matariki festival season.

36.     The Corner activations during the school holidays had 100 participants over four days. Programmes included Easter activities, rock painting, and Māori arts workshop on making traditional Korowai.

37.     The strategic broker continued to contribute to the Improving Māori Input into Local Board Decision Making Project Delivery Group, consisting of rangatira of Mana Whenua and staff from across the organisation. This involves attending hui at the Ngati Tamaoho office to progress the work programme ratified by the Improving Māori Input into Local Board Decision Making Reference Group. The Reference Group consists of representatives of Mana Whenua and four southern local boards. A focus has been to improve voter participation using key messages that speak to mana whenua and delivered through the empowered communities approach working with local champions.

38.     During Matariki, libraries partnered with Ngati Tamaoho to host a display of their taonga and artworks. One of the highlights was the 13 metre waka showcased in the foyer. The positive community response from all age groups has been wonderful. Matariki themed activities are being held including a trial Community Pantry - Take what you need - give what you can. The Waka 2 Kura programme was delivered at Te Kura Akonga o Manurewa and Te Kura Kaupapa Maori o Manurewa. A library van holding books in te reo maori visited each kura four times this quarter resulting in increased memberships and understanding of library collections and services. The whole programme is delivered in te reo maori and seeks to lift literacy within local kura. Some students from Papakura attend both these kura.

Ngā ritenga ā-pūtea

Financial implications

39.     This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2018/2019 work programmes and to report this to the public. This report is for information only and therefore there are no financial implications associated with this report.

Financial performance

40.     Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX which is expected to be made public on 30 September.

41.     Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

43.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

44.     Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Quarter Four Work Programmes

65

b

Papakura Local Board Quarter Four Financial Report - Confidential

 

     

Ngā kaihaina

Signatories

Autho

Victoria Hutt - Senior Local Board Advisor - Papakura

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 



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28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 


Papakura Local Board

28 August 2019

 

 



Papakura Local Board

28 August 2019

 

 

Local Board Annual Report 2018/2019

File No.: CP2019/14300

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2018/2019 Annual Report for the Papakura Local Board, prior to it being adopted by the Governing Body on 26 September 2019.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2018/2019 is being prepared and needs to be adopted by the Governing Body by 26 September 2019. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the 2018/2019 Papakura Local Board Annual Report as set out in Attachment A of this report.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Papakura Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

 

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its 2018/2019 Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of its local board plan.

6.       Auckland Council currently has a series of bonds quoted on the NZX Debt Market (quoted bonds) maintained by NZX Limited. As a result, the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules (listing rules) and the Financial Markets Conduct Act 2013 (FMCA). Under these obligations, local boards may not release annual financial results in any form, including publishing their agenda/minutes containing their results, until council group results are released to the NZX on 27 September 2019.  Therefore, the attached annual report is being presented as confidential.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance

Local board members

A group photo of the local board members

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       The comments and views of council departments and council controlled organisations have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2018/2019 Annual Report for the local board are:

·        Audit NZ review during August and September 2019

·        report to the Governing Body for adoption on 26 September 2019

·        release to stock exchanges and publication online on 27 September 2018

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2018/2019 Papakura Local Board Annual Report  - Confidential

 

     

Ngā kaihaina

Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Victoria Vilaraza - Acting General Manager Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 

Approval for a new road name at 28 Nola Dawn Avenue, Ardmore  

File No.: CP2019/14849

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 28 Nola Dawn Avenue, Ardmore.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. 

3.       On behalf of the developer and applicant, Carhart Holdings and Darley Investments Limited, agent Civil Plan Consultants has proposed the following names for consideration by the local board:

·     Kapuarangi Lane (applicant Preferred)

·     Noho Lane (alternative 1)

·     Tarapuke Lane (alternative 2).

4.       Any of the three proposed road name options are appropriate for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the name (local board to insert chosen name) for the new private road created by way of subdivision at 28 Nola Dawn Avenue, Ardmore in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60078434, SUB60230224).

 

 

Horopaki

Context

5.       Resource consent BUN60078434 (including subdivision consent SUB60230224) was issued February 2018 for the construction of 14 new terraced residential units on 14 new lots, and two commonly owned access lots (COALs).

6.       Only one COAL is included in this report for approval, as the applicant is still preparing suitable names for the local board to consider for the second COAL at 527 Old Wairoa Road (approved under the same resource consent).

7.       In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

8.       Site and location plans of the development can be found in Attachments A and B to this report respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

-   a historical or ancestral linkage to an area;

-   a particular landscape, environmental or biodiversity theme or feature; or

-   an existing (or introduced) thematic identity in the area.

11.     The applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Kapuarangi Lane  

(applicant preferred)

This name relates to the word kapua=cloud, and rangi=sky, chosen to describe being amongst the clouds in the sky when standing atop of the lofty peaks of local Pukekiwiriki and the other peaks in the local area.

Noho Lane

(alternative)

Maori word meaning: (verb) to sit, stay, remain, settle, dwell, live, inhabit, reside, occupy – self-explanatory for a new housing development.

Tarapuke Lane

(alternative)

This name relates to the word tara=peak/point; puke=hill. This name describes the silhouetted hills and ranges in the local area with their sharp and pointy peaks.

12.     The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Therefore, it is up to the local board to decide upon the thematic suitability of the names within the local context.

13.     All relevant local iwi were contacted by email and invited to comment. Ngati Te Ata and Ngai Tai ki Tamaki responded in support of the applicant’s names.  No other iwi provided responses or comments.

14.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15.     ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     The report seeks the decision of the local board. The decision sought in this report will not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18.     Road naming is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to support Auckland’s Maori identity.

19.     All three of the applicant’s road name options use te reo Maori and are supported by Ngati Te Ata and Ngai Tai ki Tamaki.

Ngā ritenga ā-pūtea

Financial implications

20.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22.     Approved road names are notified to Land Information New Zealand and recorded on the New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site Plan - 28 Nola Dawn Avenue, Ardmore.

97

b

Attachment B - Location Plan - 28 Nola Dawn Avenue, Ardmore.

99

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 


 


Papakura Local Board

28 August 2019

 

 


 


Papakura Local Board

28 August 2019

 

 

Auckland Film Protocol consultation feedback and recommended changes

File No.: CP2019/14597

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary of consultation feedback on the draft Auckland Film Protocol, and to provide feedback on the recommended changes to the document.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is currently reviewing the Auckland Film Protocol.  The Auckland Film Protocol sets out:

·        the commitment of the council group to supporting filming in Auckland;

·        expectations and rules that filmmakers must abide by when filming in Auckland; and

·        provides guidance for filmmakers on the process for approval to film in Auckland.

3.       The purpose of the review was to ensure that the Auckland Film Protocol is up-to-date and identify emerging trends, issues or opportunities that should be addressed.  Content of the Auckland Film Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Auckland Film Protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol. 

4.       A revised draft of the Auckland Film Protocol was reported to the Environment and Community Committee in June 2019 for consideration and was approved for public consultation (resolution number ENV/2019/73). 

5.       The following is a summary of the key changes made to the Auckland Film Protocol before public consultation was undertaken:

·        Native species: new content added stating that Auckland Council may place additional conditions on film permits to protect native species

·        Kauri dieback: new content added providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

·        Drones: new content added stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

·        Historic heritage: new content added stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

·        Health and safety: new content added to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

·        Content of the Auckland Film Protocol was updated to reflect current policy, plans and bylaws of Auckland Council.  Some structural and editorial amendments were also made to improve the logic, flow and readability of the document.

6.       Public consultation was undertaken over a three week period between 21 June and 12 July 2019.

7.       A total of 1 submission was received during the public consultation period.  The Papakura Local Board residents provided a total of one submission on the draft Auckland Film Protocol, representing 1% percent of all submissions.  Staff are proposing some changes to the draft Auckland Film Protocol to address submitter concerns. The proposed changes to the draft Auckland Film protocol are shown in track changes in Attachment B.

8.       This report provides a summary of public feedback and of proposed changes to the draft Auckland Film Protocol to address feedback.  The following is a high‑level summary of the key changes proposed to the Auckland Film Protocol in response to public consultation:

·        Natural environment: include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

·        Native species: include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

·        Kauri dieback: amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

·        Drones: include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

·        Impact on access to public open space: include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

·        Compliance and enforcement: include stronger messages around the requirement for filmmakers to comply with the Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

9.       Submission themes and proposed changes are summarised in Attachment A to this report.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol.

b)      provide feedback on the recommended changes to the draft Auckland Film Protocol.

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

 

Horopaki

Context

10.     The first version of the Auckland Film Protocol (the Protocol) was adopted by the Regional Development and Operations Committee (resolution number RDO/2013/27) on 14 March 2013.  A review of fees for filming in the Auckland Region was undertaken in 2014 and a new set of region‑wide charges was recommended; providing a simplified and harmonised range of charges.  The Governing Body adopted a region‑wide schedule of film fees and revised Auckland Film Protocol on 28 May 2015 (resolution number GB/2015/36).

11.     Since the Protocol was adopted in 2015 there have been a number of changes to legislation and to Auckland Council’s policy and planning framework. The purpose of the review of the Protocol was to:

·        ensure that the Protocol is up-to-date; and

·        identify emerging trends, issues or opportunities to be addressed in the Protocol.

12.     Content of the Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.

13.     Workshops were held in September and October 2018 to engage with local boards that experience a high volume of filming.

14.     Engagement to inform the preparation of the revised draft Protocol was also undertaken with:

·        Mana whenua: mana whenua interests are represented by 19 iwi (tribal) authorities in Tāmaki Makaurau, Auckland.  The 19 iwi authorities were invited, in writing, to inform the review of the Protocol.

·        Staff of the Tūpuna Maunga o Tāmaki Makaurau Authority to inform the review.

·        Screen sector: the screen sector was invited to participate in a survey in April 2019 to inform the review.  The survey asked a series of general questions about the Protocol and experiences of filming in public open space in Auckland. 

·        The People’s Panel in September 2018; a total of 4,762 responses were received.  The survey asked a series of questions on views on and experiences of filming in Auckland. 

A high-level summary of feedback (including local board feedback) is provided in Attachment C.

15.     The review recommended that a range of changes be made to the Auckland Film Protocol The following is a summary of the key changes proposed to the Environment and Community Committee:

·        Native species: include new content stating that Auckland Council may place additional conditions on film permits to protect native species

·        Kauri dieback: include new content providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

·        Drones: include new content stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

·        Historic heritage: include new content stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

·        Health and safety: include new content to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

·        Filming on Tūpuna Maunga: update content to reflect that applications to film on Tūpuna Maunga are assessed by the Tūpuna Maunga o Tāmaki Makaurau Authority.

·        Updates to content: update content to reflect current policy (e.g. smokefree policy), plans (Auckland Unitary Plan) and bylaws of Auckland Council.

·        Structural and editorial: amend some parts of the document to improve the logic, flow and readability of the document.

16.     The revised draft of the Auckland Film Protocol was approved by the Envrionment and Community Committee for public consultation in June 2019 (resolution number ENV/2019/73).

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Consultation on the revised draft of the Auckland Film Protocol took place from 21 June to 12 July 2019.  A total of 74 submissions were received; this represents a substantial increase on the 21 submission which were received in response to the 2015 review of the Auckland Film Protocol.  Of the submissions received, 72 were submitted using the online form and 2 non‑form hardcopy submissions were received. 

18.     Submitters were asked to identify if they worked in the screen sector or not, with:

·        29 submissions (39%) received from individuals or organisations that identified themselves as working in the screen sector

·        45 submissions (61%) received from individuals or organisations that do not work in the screen sector.

The questions included in the online form varied depending on whether the submitter identified themselves as working in the screen industry or not.

19.     A breakdown of all submissions received by local board area is shown in Table 1 below.  The small number of responses from individual local board areas means that a analysis of views by local board area was not possible for all local board areas.

 

Table 1: Breakdown of submissions made by local board area.

Local Board Area

Number of respondents

Percentage of respondents

Waitākere Ranges

17

23.0%

Albert-Eden

9

12.2%

Waitematā

8

10.8%

Rodney

6

8.1%

Upper Harbour

5

6.8%

Ōrākei

5

6.8%

Maungakiekie-Tāmaki

4

5.4%

Devonport-Takapuna

4

5.4%

Henderson-Massey

3

4.1%

Kaipātiki

3

4.1%

Howick

2

2.7%

Whau

2

2.7%

Māngere-Ōtahuhu

1

1.4%

Puketapapa

1

1.4%

Hibiscus and Bays

1

1.4%

Papakura

1

1.4%

Franklin

0

0%

Great Barrier

0

0%

Ōtara‑Papatoetoe

0

0%

Manurewa

0

0%

Waiheke

0

0%

Don't Know

1

1.4%

Outside Auckland

1

1.4%

Total

74

 

 

20.     A series of closed questions were asked of non‑screen sector individuals and organisations; a summary of the responses to these questions is shown in Table 2 below.  Table 2 shows that:

·        most respondents are supportive of Auckland Council’s film‑friendly approach and that;

·        most respondents think that the Auckland Film Protocol does enough to manage the impact that filming has on residents and businesses, on public open space and historic and cultural heritage.

Table 2: Feedback on the Auckland Film Protocols management of the impacts of filming

Question

Response

Percentage of regional submissions

(number of respondents is shown in brackets)

Do you support Auckland Council's film‑friendly approach?

Yes

75% (33)

Partially

20% (9)

No

5% (2)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on residents and businesses?

Yes

56% (18)

Partially

19% (6)

No

25% (8)

Do you think the Auckland Film Protocol does enough to manage the impact that filming has on our public open space and environment?

Yes

53% (23)

Partially

33% (14)

No

14% (6)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on our historic and cultural heritage?

Yes

62% (26)

Partially

29% (12)

No

10% (4)

 

21.     The main reasons given by those who supported Auckland Council’s film‑friendly approach are shown in Table 3.

Table 3: Summary of key reasons for supporting Auckland Council’s film‑friendly approach

Theme

Summary of key submission points

Economic

·      generates employment and economic growth;

·      benefits communities and local businesses;

·      benefits a broad range of trades and industries;

·      attracts investment and businesses to Auckland.

Cultural and creative

·      has cultural benefits allowing and supporting the telling of stories visually;

·      supports the creative economy and enables people to find a future in the creative industries;

·      It’s fun and exciting to see Auckland on the screen.

Promotion and tourism

·      promotes and showcases Auckland to the world;

·      creates a positive image of Auckland.

 

22.     Table 4 showns the key reasons that respondents gave for partially supporting Auckland Council’s film‑friendly approach.

Table 4: Summary of key reasons given for partially supporting Auckland Council’s film‑friendly approach.

Theme

Summary of key submission points

Access

·      the impacts on resident, including parking restrictions, road closures and ability to use public open space while filming is taking place need to be considered and managed

·      need to ensure that film‑makers are respectful of other users of public open space

Notification

·      there needs to be sufficient notification to ensure that residents and businesses are aware of open space being used for filming and are not inconvenienced

Balance

·      need to consider and manage the impact that filming has on the environment and impacted residents

·      need to balance the cumulative impacts of filming

Equity

·      need to ensure that fees for commercial use of public places are fair

 

23.     The key reasons given for not supporting Auckland Council’s film‑friendly approach were:

·        the cost to ratepayers of enabling filming

·        that there is not enough protection for individuals, businesses and residents affected by filming being carried out on private property.

24.     A series of open‑ended questions were also included to elicit further information about responses to these questions and about a range of other topics.  Staff have worked through submissions to determine any changes to be recommended for the final revised Auckland Film Protocol.  Attachment A identifies key themes and submission points along with proposed staff responses.  

A summary of the most common submission themes and the proposed staff responses are shown in table 5.

Table 5: Summary of key submission themes and proposed staff responses.

Key themes

Summary of proposed responses

Use of drones for filming

Include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

Impact on natural environment

Include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Kauri dieback

Amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

Impact on native species

Include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Impact on access to public open space

Include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

Compliance and enforcement

Include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

Health and safety

Amend to enable production companies to arrange alternative timeframes for the submission of a site-specific health and safety plan by agreement with Screen Auckland.

Notification

Screen Auckland to consider operational approaches to achieving wider public notification.

Impact on business

No change to the Auckland Film Protocol.  The protocol is intended to provide a framework that enables decisions to be made on a case‑by‑case basis.

Equity

No change to the Auckland Film Protocol.  Fees for commercial use of public open space are set under the Auckland Council Trading and Events in Public Places Bylaw 2015 and amended through the Long-term Plan and Annual Plan.

 

25.     This report seeks formal feedback from the board at its August 2019 business meeting on the recommended changes to the revised draft Auckland Film Protocol in response to consultation feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.  This included engagement with Auckland Transport, Panuku Development Auckland, and with Auckland Council community facilities, region‑wide planning, social policy and bylaws, visitor experience and heritage

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Role of local boards in film permitting

27.     Landowner approval is required to film on any public open space in the Auckland region.  Local boards are responsible for landowner approvals for local parks and reserves.  Engagement with local boards that experience a high volume of applications for film permits was undertaken in September and October 2018 to inform the review of the Auckland Film Protocol.  A summary of the key engagement themes is included in Attachment C and was reported to the Environment and Community Committee in July 2019.

28.     A key theme from local board engagement was that the film permit timeframes mean that landowner approval timeframes are very tight, particularly when considering complex or contentious applications.  It was also noted that the current timeframes do not allow sufficient time to consider applications at full board meetings or to consult key stakeholders.  Given this, the following options on film permit timeframes were presented to the Environment and Community Committee at a workshop in May 2019 and at the June 2019 meeting.

Option one: Status Quo

Option two: amend the permit timeframes

·        Option 2(a) the permit time frame is amended to be “up to five working days”.

·        Option 2(b) the permit time frame is increased to 5‑7 working days.

29.     Following direction from the Environment and Community Committee, that increasing timeframes could act as a disincentive making Auckland internationally uncompetitive, the status quo option was retained in the draft Auckland Film Protocol.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Auckland Tourism, Events and Economic Development (ATEED) has an ongoing relationship with several mana whenua and mataawaka groups, across its whole portfolio of activity.  To inform the review of the Protocol the 19 iwi authorities were invited, in writing, to inform the review.  In relation to film permit applications Māori views and input may be obtained in several ways where there is a potential impact on particular land or sites. This is usually coordinated either by the film facilitator, or through the relevant parks manager.

31.     Specific processes are in place for the tūpuna maunga, with all commercial filming on the maunga requiring the approval of the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority).  Screen Auckland facilitates all requests for approval to film on the tūpuna maunga.  Approval to film will be subject to conditions and restrictions set by the Tūpuna Maunga Authority.  Meetings were held with staff of the Tūpuna Maunga Authority to inform the review and ensure that proposed amendments are consistent with the policy of the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

32.     The proposed amendments to the Protocol do not impact on existing levels of service and will not impact on operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no significant risks arising from the local board giving feedback on the proposed changes to the revised draft Auckland Film Protocol at this time.

34.     If adoption of the revised Auckland Film Protocol is delayed this would impact on council’s ability to implement the proposed changes.

Ngā koringa ā-muri

Next steps

35.     Public feedback and proposed amendments to the Auckland Film Protocol will be presented to the Environment and Community Committee for approval.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Key submission themes and responses

109

b

Draft 2019 Auckland Film Protocol (Under Separate Cover)

 

c

Summary of preconsultation engagement

119

     

Ngā kaihaina

Signatories

Author

Marie Jenkins, Screen Facilitation Manager, ATEED

Authorisers

Victoria Villaraza, Acting General Manager, Local Bboard Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 


 


 


 


 


 


 


 


 


Papakura Local Board

28 August 2019

 

 


 


 


Papakura Local Board

28 August 2019

 

 

ATEED six monthly report

File No.: CP2019/14120

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This report provides the Papakura Local Board with highlights of ATEED’s activities in the Papakura Local Board area as well as ATEED’s regional activities for the six months 1 January to 30 June 2019.

 

2.       This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 4 report to the Auckland Council CCO Finance and Performance Committee (available 17 September). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact. 

Whakarāpopototanga matua

Executive summary

3.       This report provides the Papakura Local Board with relevant information on the following ATEED activities: 

·    locally driven initiatives: Commercial Projects Group implementation

·    supporting local business growth

·    filming activity

·    Young Enterprise Scheme

·    youth employment pathways

·    Youth Connections

·    offshore talent attraction

·    local and regional destination management and marketing

·    delivered, funded and facilitated events.

 

4.       Further detail on these activities is listed under the Analysis and Advice section of this report.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive ATEED’s update to the Papakura Local Board – August 2019.

 

 

Horopaki

Context

5.       ATEED has two areas of focus:

Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

 

Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

 

6.       These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

 

7.       ATEED works with local boards, council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

 

8.       In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services[1] such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

 

9.       ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

 

10.     Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed.

 

11.     As at 30 June[2], 3303 businesses had been through an ATEED intervention or programme. Of these, 33 businesses were in the Papakura Local Board area – 13 businesses went through Destination-related programmes and 20 businesses went through Economic Development-related programmes.

Economic Development

Locally Driven Initiatives:

12.     Commercial Projects Group implementation: The Commercial Projects Group has finalised the key messages work and have also initiated work on a strap line which will be managed by the Papakura Business Association. Further work on the Town Centre Square will be undertaken in the 2019/2020 financial year. 

Supporting Local Business Growth

13.     This area is serviced by the Business and Enterprise team in the South hub, based in Te Haa o Manukau. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

 

14.     A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management. 

 

15.     ATEED’s BIAs engage with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations through an action plan.

 

16.     Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

·    Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants).

·    Callaghan Innovation subsidised innovation programmes (https://www.callaghaninnovation.govt.nz/innovation-skills).

·    RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training through registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

·    NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/).

·    Referrals to NZ Business Mentors through the Chamber of Commerce.

 

17.     During the reporting period, ATEED Business and Innovation Advisors met with eight businesses in the Papakura Local Board area, two for innovation advice and services and six for business growth and capability advice and services (one was a returning client). From these engagements:

·   four RBPN vouchers were issued to assist with business capability training

·   four connections were made to Callaghan Innovation services and programmes

·   one referral was made to Business Mentors New Zealand

·   nearly forty connections were made to other businesses or programmes.

 

Other support for new businesses

18.     During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Two people from the Papakura Local Board area attended an event below:

·    Business clinic – 1

·    Innovation clinic - 1.

Filming activity within the Papakura Local Board area

19.     ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

 

20.     Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. Of these, one permit was issued in the Papakura Local Board area. Scenes in Jonah, The Untold Story (TV feature) were filmed in the Papakura Local Board area.

 

21.     On average, 37 crew work on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

 

22.     Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

Young Enterprise Scheme (YES)

23.     The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. During the period, there were 58 schools participating in the Auckland YES programme, representing 1376 students completing the programme. There are currently no schools from the Papakura Local Board area participating in the YES programme.

Youth employment pathways

24.     The Go with Tourism campaign was successfully launched on 5 April, attracting 170 employers and more than 700 youth by year-end. The campaign is designed to shift perceptions many young people have about careers in tourism and address the skills gap in the industry.  

 

25.     ATEED delivered the Future Ready Summit on 26 June at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon The research aims to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

Local Jobs and Skills Hubs

26.     ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June, 377 people had been placed into employment through the ATEED-facilitated CBD hub, 1,914 training outcomes were delivered, and 11 apprenticeships were facilitated.

27.     About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.


 

 

Offshore talent attraction

28.     The Auckland. We’re Hiring campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Local destination management and marketing activity

29.     During the period, the Destination Innovation team established business development and sustainability guidelines that will help the Papakura Local Board in the year ahead. The work to date has primarily focused on tourism cluster development, including businesses in surrounding local board areas.

 

30.     The Destination Innovation team launched the Māori and iwi tourism development programme in Papakura, including the delivery of tourism industry training and networking.

 

Regional destination management and marketing activity

31.     The Elemental AKL winter festival website went live on 29 April. The festival ran from 1-31 July and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture. Elemental Feast went live on 4 June, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements. Nuku Live and Ko Puanga are events that were held in the south of the city.

 

32.     The Short Break campaign, aimed at leisure travellers on Australia’s eastern seaboard, ran during Q3 and Q4. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland featuring different parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1m followers. Lifestyle.com.au has a reach of 1.2m unique viewers and will produce two dedicated online features.

 

Delivered, funded and facilitated events

33.     During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

 

34.     Given the need to prioritise police resourcing following the events in Christchurch on 15 March, the 2019 Pasifika festival, which was due to run on 23 and 24 March, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that Police must prioritise resourcing to ensure the safety of communities across the city.

 

35.     During the period, residents of the Papakura Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

 

36.     A full schedule of major events is available on ATEED’s website, aucklandnz.com.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     ATEED assesses and manages our initiatives on a case-by-case basis and engages with the council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

39.     The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

40.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

42.     ATEED will provide the next six-monthly report to the Local Board in February 2020 and will cover the period 1 July to 31 December 2019.


 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 

Papakura Local Board feedback on the Inter-regional Marine Pest Pathway Management Plan

File No.: CP2019/13478

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Papakura Local Board’s feedback on the Inter-regional Marine Pest Pathway Management Plan.

Whakarāpopototanga matua

Executive summary

2.       Central Government, regional and unitary councils have statutory responsibilities under the Biosecurity Act 1993 and Resource Management Act 1991 to address the threat of marine pests (outlined in the Pest Management National Plan of Action 2011).

3.       Regional and unitary councils are responsible for managing the marine biosecurity risks arising from intra-regional specific movement of vessels, structures and equipment. They are also responsible for managing risks associated with the development and maintenance of structures in the coastal and marine environment (e.g. marinas, wharves, jetties, moorings, and structures used in aquaculture practices).

4.       Local authorities are precluded from making rules to manage the risks from ballast water discharge. Typically, once a new pest has established to the point that full eradication is no longer possible, responsibility for its management falls to regional and unitary councils.

5.       The Biosecurity Act 1993 provides for the development of pest management plans to control identified pests and pathway management plans to regulate activities that can introduce or spread species. Pathway management plans which focus on reducing dispersion of specific pests in many cases provide a more effective means of addressing risks than traditional pest management plans, which rely on reducing pest presence at one location or controlling the sale, distribution or release of pests.

6.       Auckland Council has joined the Top of the North Marine Biosecurity Partnership (a group comprising councils from the upper North Island, Department of Conversation and Ministry for Primary Industries).

7.       A Top of the North working group, comprising of Auckland, Northland, Waikato and Bay of Plenty council staff has been established to develop the draft discussion document. These four council groups are developing the document on behalf of the wider Top of the North Partnership because the majority of vessel movements in the north are between these regions and the associated risks are concentrated in these areas.

8.       It is currently proposed that the draft discussion document will:

·    provide a problem statement and address the question: why do we need marine pest pathway management?

·    describe different pathways related to the introduction and spread of marine pests (e.g. boat hulls, aquaculture, ballast water)

·    summarise current management approaches in the different regions

·    seek feedback on options for marine pest pathway management including high-level advantages and disadvantages and potential rules, for example:

-    developing consistent rules only for managing hull-fouling across the four biggest boating regions – Northland, Auckland, Waikato, and Bay of Plenty

-    developing rules for managing hull-fouling and other pathways such as ballast water

-    not developing inter-regional rules, instead relying on the Ministry for Primary Industries to develop a national pathway approach.

9.       Local board feedback is being sought.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the Papakura Local Board feedback on the Inter-regional Marine Pest Pathway Management Plan provided as attachment A to the report entitled ‘Papakura Local Board’s feedback on the Inter-regional Marine Pest Pathway Management Plan’.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board feedback on the Inter-regional Marine Pest Pathway Management Plan

133

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 


 


Papakura Local Board

28 August 2019

 

 

For Information: Reports referred to the Papakura Local Board

 

File No.: CP2019/14145

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.       The following information was circulated to the local board:

 

No

Report Title

Item no.

Meeting Date

Governing Body Committee

or Forum or Local Board

 

1

Chairperson’s report - Dog Management Policy and Bylaw 2019 approval by the Governing Body

17

25 July 2019

Waiheke Local Board

 

 

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a)      receive the information from the following Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

 

No

Report Title

Item no.

Meeting Date

Governing Body Committee

or Forum or Local Board

 

1

Chairperson’s report - Dog Management Policy and Bylaw 2019 approval by the Governing Body

17

25 July 2019

Waiheke Local Board

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 

Papakura Local Board Governance Forward Work Calendar - August 2019

File No.: CP2019/14146

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 12 August 2019.

 

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)   Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - August 2019

141

     

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 


 


Papakura Local Board

28 August 2019

 

 

Papakura Local Board Achievements Register 2016-2019 Political Term

File No.: CP2019/14147

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record the achievements of the Papakura Local Board for the 2016 – 2019 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to note the achievements of the Papakura Local Board for the 2016 – 2019 political term.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      request any new achievements be added to the Papakura Local Board Achievements Register for the 2016 - 2019 political term.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register 2016-2019 Political Term

145

     

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Papakura Local Board

28 August 2019

 

 

Papakura Local Board Workshop Records

File No.: CP2019/14148

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 17 July, 31 July and 7 August 2019.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 1.4.2 and 2.15 workshops convened by the local board shall be closed to the public. However, the proceedings of a workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board Workshop Records held on:

i)        17 July 2019

ii)       31 July 2019

iii)      7 August 2019

iv)      14 August 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record 17 July 2019

179

b

Papakura Local Board Workshop Record 31 July 2019

183

c

Papakura Local Board Workshop Record 7 August 2019

185

d

Papakura Local Board Workshop Record 14 August 2019

187

     

Ngā kaihaina

Signatories

Author

Paula Brooke  - Democracy Advisor

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Papakura Local Board

28 August 2019

 

 


 


 


 


Papakura Local Board

28 August 2019

 

 


 


Papakura Local Board

28 August 2019

 

 


 


Papakura Local Board

28 August 2019

 

 

 

 

    

 

 

 

 

 

 

 


Papakura Local Board

28 August 2019

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Papakura Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

16        Auckland Council's year end and Quarterly Performance report: Papakura Local Board Quarter Four Financial Report 2018/2019 - Attachment b - Papakura Local Board Quarter Four Financial Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

17        Local Board Annual Report 2018/2019 - Attachment a - Draft 2018/2019 Papakura Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] This activity is subject to local boards prioritising local economic development, and subsequently allocating funding to local economic development through their local board agreements.

[2] FY 2018/19 result for ATEED’s SOI KPI2