Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Rd, Orewa on Thursday, 15 August 2019 at 2.00pm.

 

present

 

Deputy Chairperson

Phelan Pirrie

(Presiding)

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

ABSENT

 

Chairperson

Beth Houlbrooke

 

 

Members

Allison Roe

 

 

 

Colin Smith

 

 

 

Brenda Steele

 

 

 

 

 

 

 


Rodney Local Board

15 August 2019

 

 

Note:   In the absence of the Chairperson, the Deputy Chairperson P Pirrie presided.

 

1          Welcome

 

The Deputy Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

  

Resolution number RD/2019/91

MOVED by Member B Bailey, seconded by Member T Berger:  

That the Rodney Local Board:

a)         accept the apology from Chairperson B Houlbrooke, Member C Smith and Member B Steele for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2019/92

MOVED by Member B Bailey, seconded by Member L Johnston:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 July 2019, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Mahurangi Wastebusters

 

Trish Allen and Matthew Luxon from Mahurangi Wastebusters were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/93

MOVED by Member T Berger, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      thank Ms Allen and Mr Luxon from Mahurangi Wastebusters for their presentation.

CARRIED

 

Attachments

a     15 August 2019 - Rodney Local Board, Item 8.1 - Mahurangi Wastebusters new community recycling centres - presentation.

 

 

8.2

Animal Refuge

 

Pam Mitchell and Cherie Jourdain were in attendance for this item.

 

Resolution number RD/2019/94

MOVED by Member L Johnston, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      thank Ms Mitchell and Ms Jourdain for their verbal presentation.

CARRIED

 

 

8.3

Omaha basketball hoops – Jenni Marsh

 

Jenni Marsh and Gillian Williams were in attendance for this item.

 

Documents were tabled in support of the item. A copy been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/95

MOVED by Member B Bailey, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      thank Ms Marsh and Ms Williams for their presentation.

CARRIED

 

Attachments

a     15 August 2019 - Rodney Local Board, Item 8.3 - Omaha basketball hoops - presentation

 

 

8.4

Omaha basketball hoops – Bruce Coombes

 

Bruce Coombes from the Omaha Beach Residents Society was in attendance for this item.

 

Documents were tabled in support of the item. A copy been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2019/96

MOVED by Member B Bailey, seconded by Member T Berger:  

That the Rodney Local Board:

a)      thank Mr Coombes from the Omaha Beach Residents Society for his presentation.

CARRIED

 

Attachments

a     15 August 2019 - Rodney Local Board, Item 8.3 - Omaha basketball hoops - planting options

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Tuna Place Reserve, Omaha: retrospective landowner application for court resurfacing and basketball hoops

 

Raewyn Sendles Senior Land Use Advisor was in attendance for this item.

 

Resolution number RD/2019/97

MOVED by Member T Berger, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the retrospective landowner application from Omaha Beach Residents Society Incorporated for the resurfacing and installation of basketball hoops at Tuna Place Reserve, legally described as Lot 873 DP 349224

b)      request Parks Sport and Recreation department undertake a strategic assessment for basketball sites at Omaha when the existing Omaha Beach Residents Society Incorporated community leases are revised

c)      note that the community lease specialist will present revised community leases for Omaha Beach Residents Society Incorporated to incorporate Tuna Place Reserve, for consideration by the local board in due course.

CARRIED

 

 

12

Lease for additional premises to Kumeu Arts Centre Incorporated for the newly completed and occupied art centre extension adjacent to its original art centre at 296 - 300 Main Road, Huapai

 

Karen Walby Community Lease Advisor was in attendance for this item.

 

Resolution number RD/2019/98

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      grant a lease for additional premises (65 square metres more or less) to Kumeu Arts Centre Incorporated for the council-owned art centre extension adjacent to its original art centre premises located at 296 - 300 Main Road, Huapai on land legally described as Lot 1 DP 204544 (Attachment A to the agenda report) subject to the following conditions:

i)      term – three years and 11 months commencing 1 September 2019

ii)     all other terms and conditions will accord with the lease agreement between Auckland Council and Kumeu Arts Centre Incorporated dated 20 January 2014 and the subsequent renewal and variation agreement dated 4 June 2019.

CARRIED

 

 

13

Variation of the draft community lease to The Scout Association of New Zealand (Motutara-Waimauku Scout Group) for land at Blomfield Reserve, Waimauku to update the premises plan and endorse overnight accommodation

 

Karen Walby Community Lease Advisor was in attendance for this item.

 

Resolution number RD/2019/99

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      approve a variation to the draft community lease agreement to The Scout Association of New Zealand (Motutara-Waimauku Scout Group) to update the premises plan for the land at Blomfield Reserve, 71 Pollard Lane, Waimauku legally described as Section 1 SO 356956 (Attachment A to this agenda report)

b)      endorse, pursuant to section 44(1) of the Reserves Act 1977 that proposed overnight accommodation at Blomfield Reserve will be a provision of the lease.

CARRIED

 

 

14

Auckland Transport Update to the Rodney Local Board Transport, Infrastructure and Environment Committee August 2019

 

Ellen Barrett – Elected Member Relationship Manager was in attendance for this item.

 

Resolution number RD/2019/100

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      receive the Auckland Transport August 2019 update report

b)      agree in principle to the allocation of the local board’s transport capital funds to top up any funding shortfall for the Community Safety Fund projects (agreed at the business meeting on 20 June 2019 [RODTP/2019/22]), subject to the details being confirmed and approved in any future agenda report

c)      note that the first package of roads to be sealed using the Araparera Road Sealing funds (Underwood Road, Whitmore Road and Tauhoa Road, School Road, and Wharehine Road) are now substantially complete, with the timing for the remaining roads to be confirmed over the coming year.

CARRIED

 

 

15

Rodney Local Board Transport Targeted Rate update 

 

Tiffany Robinson – Senior Transport Planner, Harrison Grierson and Sophia Lee La Selle - Auckland Transport Project Manager, were in attendance for this item.

 

Resolution number RD/2019/101

MOVED by Member T Berger, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the progress of the delivery of passenger transport services and related infrastructure funded through the Rodney Local Board Transport Targeted Rate

b)      request that Auckland Transport use transport targeted rate funding to obtain rough order costings for the footpath segments identified to be delivered by the targeted rate

c)      request that Auckland Transport prepare a draft programme of works for the delivery of the footpath segments identified to be delivered by the targeted rate for discussion by the local board at a workshop after February 2020.

CARRIED

 

Note: From this point forward, agenda items were taken in the following order:

 

Item

 

18        Auckland Film Protocol consultation feedback and recommended changes

19        New road name in the Peter McMillan subdivision at 99 & 107 McKinney Road,    Warkworth

20        New road name in the Mary J Holdings Limited subdivision at 200 Tawa Road, Kumeu

21        New road names in the Fulton Hogan Land Development Limited, Milldale Stage 2           Subdivision at 17 Old Pine Valley Road, Pine Valley

22        Rodney Local Board Chairperson's report

23        Deputations and public forum update

24        Rodney Local Board Transport, Infrastructure and Environment Committee workshop       record

25        Governance forward work calendar

26        Rodney Ward Councillor update

27        Consideration of Extraordinary Items

16        Auckland Council’s Year End and Quarterly Performance Report: Rodney Local Board for             quarter four 2018/2019

17        Local Board Annual Report 2018/2019         

 

 

18

Auckland Film Protocol consultation feedback and recommended changes

 

Resolution number RD/2019/102

MOVED by Member B Bailey, seconded by Member T Berger:  

That the Rodney Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol

b)      provide the following feedback on the recommended changes to the draft Auckland Film Protocol

           i.        support the proposed changes to the Auckland Film Protocol following the submissions received from the public

           ii.        request that staff update the public notification processes around filming, with a view to enabling the public to have better visibility of where and when filming is taking place in their area so that people can avoid filming locations as needed

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

CARRIED

 

 

 

 

 

 

19

New road name in the Peter McMillan subdivision at 99 & 107  McKinney Road, Warkworth

 

Resolution number RD/2019/103

MOVED by Member B Bailey, seconded by Member T Berger:  

That the Rodney Local Board:

a)      approve the name Three Brothers Place for the new public road in the Peter McMillan subdivision at 99 & 107 McKinney Road, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report

CARRIED

 

 

20

New road name in the Mary J Holdings Limited subdivision at 200 Tawa Road, Kumeu

 

Resolution number RD/2019/104

MOVED by Member L Johnston, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      approve Aurea Terrace as the name for the private way at the Mary J Holdings Limited subdivision at 200 Tawa Road, Kumeu, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

CARRIED

 

 

21

New road names in the Fulton Hogan Land Development Limited, Milldale Stage 2 Subdivision at 17 Old Pine Valley Road, Pine Valley

 

Resolution number RD/2019/105

MOVED by Member B Bailey, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      approve the new road names for the ten new public roads as set out in the table below:

Road Names

John Fair Drive

Lordland Road

Siren Street

Ricketts Road

Betsy Lane

Henry Tayler Rise

Maryvale Road

Edward Abell Street

Louisa Lane

Dendro Ring Road

 

for the Fulton Hogan Land Development Limited subdivision (Milldale Stage 2) at 17 Old Pine Valley Road, Pine Valley, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A, B and C to the agenda report

b)      approve the names for the extension of Maurice Kelly Road and Ahutoetoe Road in the Fulton Hogan Land Development Limited subdivision (Milldale Stage 2) at 17 Old Pine Valley Road, Pine Valley, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A, B and C to the agenda report.

CARRIED

 

 

22

Rodney Local Board Chairperson's report

 

This item was withdrawn.

 

 

23

Deputations and public forum update

 

Resolution number RD/2019/106

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      note the deputation and public forum update for 18 July 2019.

CARRIED

 

 

24

Rodney Local Board Transport, Infrastructure and Environment Committee workshop record

 

Resolution number RD/2019/107

MOVED by Member C Brewer, seconded by Member T Berger:  

That the Rodney Local Board:

a)      note the Rodney Local Board Transport, Infrastructure and Environment Committee workshop records for 4 July and 1 August 2019.

CARRIED

 

 

25

Governance forward work calendar

 

Resolution number RD/2019/108

MOVED by Member T Berger, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the governance forward work calendar as at August 2019.

CARRIED

 

 

26

Rodney Ward Councillor update

 

This item was withdrawn

 

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

16

Auckland Council’s Year End and Quarterly Performance Report: Rodney Local Board for quarter four 2018/2019

 

Mark Purdie – Lead Financial Advisor was in attendance for this item.

 

Resolution number RD/2019/109

MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger:  

That the Rodney Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019.

CARRIED

 

 

17

Local Board Annual Report 2018/2019

 

Mark Purdie – Lead Financial Advisor was in attendance for this item.

 

Resolution number RD/2019/110

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      adopt the 2018/2019 Rodney Local Board Annual Report as set out in Attachment A to this agenda report

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019

c)      note that the draft 2018/2019 Rodney Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

CARRIED

 

 

 

3.30 pm                                              The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

DEPUTY CHAIRPERSON:.........................................