Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Rd, Orewa on Thursday, 15 August 2019 at 2.00pm.
Deputy Chairperson |
Phelan Pirrie |
(Presiding) |
Members |
Brent Bailey |
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Tessa Berger |
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Cameron Brewer |
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Louise Johnston |
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ABSENT
Chairperson |
Beth Houlbrooke |
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Members |
Allison Roe |
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Colin Smith |
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Brenda Steele |
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Rodney Local Board 15 August 2019 |
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Note: In the absence of the Chairperson, the Deputy Chairperson P Pirrie presided.
The Deputy Chairperson opened the meeting and welcomed those in attendance.
Resolution number RD/2019/91 MOVED by Member B Bailey, seconded by Member T Berger: That the Rodney Local Board: a) accept the apology from Chairperson B Houlbrooke, Member C Smith and Member B Steele for absence. |
There were no declarations of interest.
Resolution number RD/2019/92 MOVED by Member B Bailey, seconded by Member L Johnston: That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 18 July 2019, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
8.1 |
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Trish Allen and Matthew Luxon from Mahurangi Wastebusters were in attendance for this item. |
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A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2019/93 MOVED by Member T Berger, seconded by Member B Bailey: That the Rodney Local Board: a) thank Ms Allen and Mr Luxon from Mahurangi Wastebusters for their presentation. |
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a 15 August 2019 - Rodney Local Board, Item 8.1 - Mahurangi Wastebusters new community recycling centres - presentation. |
8.2 |
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Pam Mitchell and Cherie Jourdain were in attendance for this item. |
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Resolution number RD/2019/94 MOVED by Member L Johnston, seconded by Member C Brewer: That the Rodney Local Board: a) thank Ms Mitchell and Ms Jourdain for their verbal presentation. |
8.3 |
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Jenni Marsh and Gillian Williams were in attendance for this item. |
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Documents were tabled in support of the item. A copy been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2019/95 MOVED by Member B Bailey, seconded by Member L Johnston: That the Rodney Local Board: a) thank Ms Marsh and Ms Williams for their presentation. |
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a 15 August 2019 - Rodney Local Board, Item 8.3 - Omaha basketball hoops - presentation |
8.4 |
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Bruce Coombes from the Omaha Beach Residents Society was in attendance for this item. |
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Documents were tabled in support of the item. A copy been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2019/96 MOVED by Member B Bailey, seconded by Member T Berger: That the Rodney Local Board: a) thank Mr Coombes from the Omaha Beach Residents Society for his presentation. |
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a 15 August 2019 - Rodney Local Board, Item 8.3 - Omaha basketball hoops - planting options |
There was no public forum.
There was no extraordinary business.
11 |
Tuna Place Reserve, Omaha: retrospective landowner application for court resurfacing and basketball hoops |
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Raewyn Sendles Senior Land Use Advisor was in attendance for this item. |
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Resolution number RD/2019/97 MOVED by Member T Berger, seconded by Member B Bailey: That the Rodney Local Board: a) approve the retrospective landowner application from Omaha Beach Residents Society Incorporated for the resurfacing and installation of basketball hoops at Tuna Place Reserve, legally described as Lot 873 DP 349224 b) request Parks Sport and Recreation department undertake a strategic assessment for basketball sites at Omaha when the existing Omaha Beach Residents Society Incorporated community leases are revised c) note that the community lease specialist will present revised community leases for Omaha Beach Residents Society Incorporated to incorporate Tuna Place Reserve, for consideration by the local board in due course. |
12 |
Lease for additional premises to Kumeu Arts Centre Incorporated for the newly completed and occupied art centre extension adjacent to its original art centre at 296 - 300 Main Road, Huapai |
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Karen Walby Community Lease Advisor was in attendance for this item. |
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Resolution number RD/2019/98 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: a) grant a lease for additional premises (65 square metres more or less) to Kumeu Arts Centre Incorporated for the council-owned art centre extension adjacent to its original art centre premises located at 296 - 300 Main Road, Huapai on land legally described as Lot 1 DP 204544 (Attachment A to the agenda report) subject to the following conditions: i) term – three years and 11 months commencing 1 September 2019 ii) all other terms and conditions will accord with the lease agreement between Auckland Council and Kumeu Arts Centre Incorporated dated 20 January 2014 and the subsequent renewal and variation agreement dated 4 June 2019. |
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Variation of the draft community lease to The Scout Association of New Zealand (Motutara-Waimauku Scout Group) for land at Blomfield Reserve, Waimauku to update the premises plan and endorse overnight accommodation |
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Karen Walby Community Lease Advisor was in attendance for this item. |
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Resolution number RD/2019/99 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: a) approve a variation to the draft community lease agreement to The Scout Association of New Zealand (Motutara-Waimauku Scout Group) to update the premises plan for the land at Blomfield Reserve, 71 Pollard Lane, Waimauku legally described as Section 1 SO 356956 (Attachment A to this agenda report) b) endorse, pursuant to section 44(1) of the Reserves Act 1977 that proposed overnight accommodation at Blomfield Reserve will be a provision of the lease. |
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Auckland Transport Update to the Rodney Local Board Transport, Infrastructure and Environment Committee August 2019 |
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Ellen Barrett – Elected Member Relationship Manager was in attendance for this item. |
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Resolution number RD/2019/100 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: a) receive the Auckland Transport August 2019 update report b) agree in principle to the allocation of the local board’s transport capital funds to top up any funding shortfall for the Community Safety Fund projects (agreed at the business meeting on 20 June 2019 [RODTP/2019/22]), subject to the details being confirmed and approved in any future agenda report c) note that the first package of roads to be sealed using the Araparera Road Sealing funds (Underwood Road, Whitmore Road and Tauhoa Road, School Road, and Wharehine Road) are now substantially complete, with the timing for the remaining roads to be confirmed over the coming year. |
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Tiffany Robinson – Senior Transport Planner, Harrison Grierson and Sophia Lee La Selle - Auckland Transport Project Manager, were in attendance for this item. |
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Resolution number RD/2019/101 MOVED by Member T Berger, seconded by Member B Bailey: That the Rodney Local Board: a) note the progress of the delivery of passenger transport services and related infrastructure funded through the Rodney Local Board Transport Targeted Rate b) request that Auckland Transport use transport targeted rate funding to obtain rough order costings for the footpath segments identified to be delivered by the targeted rate c) request that Auckland Transport prepare a draft programme of works for the delivery of the footpath segments identified to be delivered by the targeted rate for discussion by the local board at a workshop after February 2020. |
Note: From this point forward, agenda items were taken in the following order:
Item
18 Auckland Film Protocol consultation feedback and recommended changes
19 New road name in the Peter McMillan subdivision at 99 & 107 McKinney Road, Warkworth
20 New road name in the Mary J Holdings Limited subdivision at 200 Tawa Road, Kumeu
21 New road names in the Fulton Hogan Land Development Limited, Milldale Stage 2 Subdivision at 17 Old Pine Valley Road, Pine Valley
22 Rodney Local Board Chairperson's report
23 Deputations and public forum update
24 Rodney Local Board Transport, Infrastructure and Environment Committee workshop record
25 Governance forward work calendar
26 Rodney Ward Councillor update
27 Consideration of Extraordinary Items
16 Auckland Council’s Year End and Quarterly Performance Report: Rodney Local Board for quarter four 2018/2019
17 Local Board Annual Report 2018/2019
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Auckland Film Protocol consultation feedback and recommended changes |
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Resolution number RD/2019/102 MOVED by Member B Bailey, seconded by Member T Berger: That the Rodney Local Board: a) receive a summary of consultation feedback on the draft Auckland Film Protocol b) provide the following feedback on the recommended changes to the draft Auckland Film Protocol i. support the proposed changes to the Auckland Film Protocol following the submissions received from the public ii. request that staff update the public notification processes around filming, with a view to enabling the public to have better visibility of where and when filming is taking place in their area so that people can avoid filming locations as needed c) note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol. |
19 |
New road name in the Peter McMillan subdivision at 99 & 107 McKinney Road, Warkworth |
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Resolution number RD/2019/103 MOVED by Member B Bailey, seconded by Member T Berger: That the Rodney Local Board: a) approve the name Three Brothers Place for the new public road in the Peter McMillan subdivision at 99 & 107 McKinney Road, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report |
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New road name in the Mary J Holdings Limited subdivision at 200 Tawa Road, Kumeu |
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Resolution number RD/2019/104 MOVED by Member L Johnston, seconded by Member C Brewer: That the Rodney Local Board: a) approve Aurea Terrace as the name for the private way at the Mary J Holdings Limited subdivision at 200 Tawa Road, Kumeu, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report. |
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New road names in the Fulton Hogan Land Development Limited, Milldale Stage 2 Subdivision at 17 Old Pine Valley Road, Pine Valley |
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Resolution number RD/2019/105 MOVED by Member B Bailey, seconded by Member L Johnston: That the Rodney Local Board: a) approve the new road names for the ten new public roads as set out in the table below:
for the Fulton Hogan Land Development Limited subdivision (Milldale Stage 2) at 17 Old Pine Valley Road, Pine Valley, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A, B and C to the agenda report b) approve the names for the extension of Maurice Kelly Road and Ahutoetoe Road in the Fulton Hogan Land Development Limited subdivision (Milldale Stage 2) at 17 Old Pine Valley Road, Pine Valley, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A, B and C to the agenda report. |
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23 |
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Resolution number RD/2019/106 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: a) note the deputation and public forum update for 18 July 2019. |
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Rodney Local Board Transport, Infrastructure and Environment Committee workshop record |
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Resolution number RD/2019/107 MOVED by Member C Brewer, seconded by Member T Berger: That the Rodney Local Board: a) note the Rodney Local Board Transport, Infrastructure and Environment Committee workshop records for 4 July and 1 August 2019. |
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Resolution number RD/2019/108 MOVED by Member T Berger, seconded by Member B Bailey: That the Rodney Local Board: a) note the governance forward work calendar as at August 2019. |
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27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
16 |
Auckland Council’s Year End and Quarterly Performance Report: Rodney Local Board for quarter four 2018/2019 |
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Mark Purdie – Lead Financial Advisor was in attendance for this item. |
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Resolution number RD/2019/109 MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger: That the Rodney Local Board: a) receive the performance report for the financial quarter and year ending 30 June 2019 b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019. |
Local Board Annual Report 2018/2019 |
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Mark Purdie – Lead Financial Advisor was in attendance for this item. |
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Resolution number RD/2019/110 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) adopt the 2018/2019 Rodney Local Board Annual Report as set out in Attachment A to this agenda report b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019 |
3.30 pm The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
DEPUTY CHAIRPERSON:.........................................