Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 15 August 2019 at 9.35am

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Members

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 

ABSENT

 

Deputy Chairperson

Lisa Whyte

 

 

 

 


Upper Harbour Local Board

15 August 2019

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

Resolution number UH/2019/90

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)         accept the apology from Deputy Chairperson L Whyte for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2019/91

MOVED by Member B Neeson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 July 2019, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.


 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 18 July 2019

 

Note:    that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 18 July 2019, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

12

Allocation of the Upper Harbour Local Board Community Safety Fund

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

 

Resolution number UH/2019/92

MOVED by Chairperson M Miles, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      approve the Community Safety Fund allocation of $658,428 to the Gills Road footpath extension, noting that completion of the project is subject to Auckland Transport finding the balance of funds.

b)      approve the allocation of the Community Safety Fund of $658,428 to the following three projects, should Auckland Transport be unsuccessful in sourcing the balance of funds required to complete the Gills Road footpath extension as detailed in a) above, with any balance to be transferred back into the Community Safety Fund pool for use on other safety projects in the region:

           i)       pedestrian crossing on Brigham Creek Road, Whenuapai village - $260,000

           ii)      safety improvements to Lonely Track Road, Albany - $80,000

           iii)     raised pedestrian crossing on Schnapper Rock Road - $260,000.

c)      approve the remaining balance of $39,060 from the Upper Harbour Local Board Transport Capital Fund to the Gills Road footpath extension project.

d)      request that the Gills Road footpath extension project be undertaken with urgency once funding for the project has been secured.

e)      request that Auckland Transport notify the local board immediately following its decision on the Gills Road footpath extension, and request speaking rights at the Auckland Transport Board meeting when its funding of this project is considered.

CARRIED

 

 

13

Auckland Transport monthly report - August 2019

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

 

Resolution number UH/2019/93

MOVED by Member N Mayne, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the monthly update report from Auckland Transport for August 2019.

CARRIED

 

 

 

 

14

Upper Harbour Local Grants round one 2019/2020 grant applications

 

The Community Grants Advisor was in attendance to support the item.

Member B Neeson left the meeting at 10.51am.

Member B Neeson returned to the meeting at 10.53am.

 

Resolution number UH/2019/94

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application in the 2019/2020 Upper Harbour Local Grants round one, listed in the following table: 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

LG2017-101

Literacy Aotearoa Charitable Trust

Community

Towards the programme delivery of four family literacy groups in the Upper Harbour Local Board area

$4560

$2000

 

LG2017-104

Paremoremo Ratepayers and Residents Association Incorporated

Community

Towards the land rates on community's gifted land for the 2019/2020 financial year

$1035

$750

LG2017-108

Hobsonville Hall Society Incorporated

Community

Towards insurance cover for the Hobsonville Hall from December 2019 to December 2020

$3000

$3000

LG2017-113

Business North Harbour Incorporated

Community

Towards ‘Meet your Neighbours’ events, including coffee van hire, food and marketing, between 04/09/2019 and 31/03/2020

$5000

$1000

LG2017-114

The StarJam Charitable Trust

Community

Towards operational costs for ‘Albany Jazzy Jamming’ workshops between 02/09/2019 to 28/02/2020

$2815

$2000

LG2017-117

Greenhithe Community Trust

Community

Towards the facilitator fees, materials and refreshments for the Greenhithe Community Men’s Projects Group

$5000

$4000

LG2017-118

Youthline Auckland Charitable Trust

Community

Towards the purchase of new laptops for two youth workers at the Youth and Community Development Centre in Albany

$2485

$1000

LG2017-120

Kaipātiki Project Incorporated

Community

Towards hireage of desk spaces for the Kaipātiki Project staff at a co-working space in Hobsonville over eight months

$4800

$0

Not a high priority at this time

LG2017-123

Kids Safe with Dogs Charitable Trust

Community

Towards administration, instructors' wages and printing costs for October 2019 to July 2020

$4887

$0

Not a high priority at this time

LG2017-110

Philip and Sarah Elworthy

Environment

Towards the pruning of a pecan nut tree

$4370

$2000

LG2017-121

Sustainable Paremoremo Group

Environment

Towards the wasp eradication project

$5000

$3000

LG2017-112

Meadowood House Incorporated

Events

Towards a Christmas event at Meadowood on 6 December 2019

$2000

$1500

LG2017-105

Special Olympics Greenhithe

Sport and recreation

Towards basketball court hire and equipment between 01/01/2020 and 31/12/2020

$3134.25

$3000

LG2017-106

Greenhithe Tennis Club

Sport and recreation

Towards the purchase of tennis balls and a court drying machine

$5000

$2000

LG2017-107

Albany Badminton Club Incorporated

Sport and recreation

Towards court hire at the Active Badminton Centre, Albany

$5000

$4000

LG2017-111

East Coast Bays and Districts Cricket Club Incorporated

Sport and recreation

Towards the purchase of a cargo container and the delivery fee, to store cricket equipment

$4475

$2000

LG2017-115

Facebook Badminton Club

Sport and recreation

Towards venue hire at Badminton North Harbour for an annual Facebook Badminton Club tournament

$1000

$1000

LG2017-122

Olympic Weightlifting New Zealand

Sport and recreation

Towards grandstand seating costs for 2019 New Zealand Olympic Weightlifting Championships in November 2019

$1200

$1000

Total

 

 

 

$64,761.25

 $33,250

b)      agree to fund, part-fund or decline each application in the 2019/2020 Upper Harbour Multi-board Grants round one listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

MB1920-153

The Operating Theatre Trust trading as Tim Bray Theatre Company

Arts and Culture

Towards the 400 ‘Gift a Seat’ project, venue and ticketing costs for The PumpHouse Theatre, Māngere Arts Centre, Te Oro, Vodafone Events Centre and TAPAC, and the provision of return bus trips

$3103.55

$0

Not a high priority at this time

MB1920-104

North Shore Centres of Mutual Aid Incorporated

Community

Towards a proportion of operational costs, excluding wages, for eight centres on the North Shore

$5000

$2000

MB1920-113

Pegasus Flying Trust Air Training Corps

Community

Towards the installation of the electrical connection to the Trust Hangar based in Whenuapai

$2500

$2500

MB1920-116

Chinese New Settlers Services Trust Foundation

Community

Towards venue hire and teacher facilitation fees

$2943.20

$1000

MB1920-134

The YES Disability Resource Centre Services Trust Board

Community

Towards the costs to create a ‘Disability Youth Advisory Group’ for the North Shore, including catering, transport, coordination fees, two events and a training day

$3500

$1500

MB1920-138

North Shore Women’s’ Centre

Community

Towards wages for a community resource worker and a social work position to support women with high and complex needs at the North Shore Women’s Centre

$1500

$1000

MB1920-139

Epilepsy Association of New Zealand Incorporated

Community

Towards the educator salary, fuel costs and marketing for support services for people living with epilepsy

$2000

$0

Not a high priority at this time

MB1920-141

Royal New Zealand Foundation of The Blind Incorporated

Community

Towards the purchase of digital talking books for the Blind Foundation library

$1600

$500

MB1920-170

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and various costs, including courier costs, classroom bins, administration and office expenses, for 1217 schools and preschools

$4317.08

$0

Not a high priority at this time

MB1920-110

The Korean Society of Auckland Incorporated

Events

Towards the annual event costs for the Korean Day event

$1300

$2000

 

MB1920-151

New Zealand Nepal Society Incorporated

Events

Towards the Nepal Festival 2020, including audio visual hire, insurance, waste management, marketing, legal fees, travel and operational costs

$8007.50

$0

Not a high priority at this time

MB1920-102

Badminton North Harbour Incorporated

Sport and recreation

Towards the upgrade of the court surface

$12,000

$12,000

MB1920-169

Gymnastics Community Trust

Sport and recreation

Towards the purchase of landing mats and foam cubes for the foam landing pit

$19,806.25

$15,000

Total

 

 

 

$67,577.58

$37,500

 

CARRIED

 

 

 

Note:  Chairperson M Miles declared an interest in application number LG2017-104 and did not participate in voting.

 

Note:   The meeting adjourned at 11.26am and reconvened at 11.32am.

 

15

Local Board feedback on the Productivity Commission inquiry into local government funding and financing

 

The Relationship Manager, Local Board Services, was in attendance to support the item.

 

Resolution number UH/2019/95

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the report on the Productivity Commission inquiry into local government funding and financing and endorse council’s submission (refer to Attachment A of the agenda report).

CARRIED

 

 

16

Auckland Film Protocol consultation feedback and recommended changes

 

The Relationship Manager, Local Board Services, was in attendance to support the item.

 

Resolution number UH/2019/96

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol.

b)      support the recommended changes to the draft Auckland Film Protocol and provide the following feedback:

i)       support option one (status quo) for film permit time-frames, as outlined in paragraph 31 of the agenda report

ii)     note that the use of local reserves for filming activities provides a good opportunity for local boards to promote their area.

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

CARRIED

 

 

17

Road name for unnamed public road at 260 Ōtehā Valley Road, Albany

 

Resolution number UH/2019/97

MOVED by Member B Neeson, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      approve the road name Davies Drive for the short link road between Corban Avenue and Ōtehā Valley Road, as a continuation of the existing Davies Drive (as depicted in Attachment A to the agenda report).

CARRIED

 

 

18

Road name approval: New roads within subdivisions at 8A and 10 Scott Road, Hobsonville

 

Resolution number UH/2019/98

MOVED by Member J McLean, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve names for the following two new roads at 8A Scott Road, Hobsonville:

·   Road 1: Silverfern Avenue

·   Road 2 (commonly owned access lot): Huljich Way.

b)      approve names for the following three new roads at 10 Scott Road, Hobsonville:

·   Road 1: Pilot Drive

·   Road 2: Coast Garden Drive

·   Road 3: Landing Path Drive.

c)      approve the name Limestone Drive for the new public road to be extended through subdivisions at 8A and 10 Scott Road, Hobsonville.

CARRIED

 

 

19

Upper Harbour Local Board Annual Report 2018/2019

 

The Lead Financial Advisor was in attendance to support the item.

 

Resolution number UH/2019/99

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      adopt the 2018/2019 Upper Harbour Local Board Annual Report as set out in the confidential Attachment A.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Upper Harbour Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

CARRIED

 

 

20

Auckland Council’s Year End and Quarterly Performance Report: Upper Harbour Local Board for quarter four 2018/2019

 

The Senior Local Board Advisor and Lead Financial Advisor were in attendance to support the item.

Member B Neeson left the meeting at 11.55am.

Member B Neeson returned to the meeting at 11.56am.

 

Resolution number UH/2019/100

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the performance report for financial quarter four (1 April to 30 June 2019) and overall performance against the agreed 2018/2019 local board work programmes for the financial year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the New Zealand’s Exchange which are expected to be made public on 30 September 2019.

c)      thank local board staff and wider council staff for their assistance in ensuring that 90 per cent of projects have either been completed or are on track for completion as originally envisaged, in the financial year ending 30 June 2019.

CARRIED

21

Governance forward work calendar - September 2019 to August 2020

 

Resolution number UH/2019/101

MOVED by Member N Mayne, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period September 2019 to August 2020, as set out in Attachment A to this agenda report.

CARRIED

 

 

22

Record of the Upper Harbour Local Board workshops held on Thursday 11 and 25 July, and 1 August 2019

 

Resolution number UH/2019/102

MOVED by Member N Mayne, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 11 and 25 July, and 1 August 2019 (refer to Attachments A, B and C to the agenda report).

CARRIED

 

 

23

Board members' reports - August 2019

 

Resolution number UH/2019/103

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

12.11pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................