Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 22 August 2019 at 5.15pm.

 

present

 

Chairperson

Cath Handley

 

Deputy Chairperson

Paul Walden

 

Members

Shirin Brown

 

 

John Meeuwsen

 

 

Bob Upchurch

 

 

 

ALSO PRESENT

 

Councillor

Mike Lee

 

 

 


Waiheke Local Board

22 August 2019

 

 

 

1          Welcome

 

Chairperson Cath Handley opened the meeting and welcomed everyone present.  Member Shirin Brown led the meeting with a karakia.

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2019/153

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         confirm the minutes of its ordinary meeting, held on Thursday, 25 July 2019, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgement – Board member John Meeuwsen

 

 

 

Resolution number WHK/2019/154

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)         acknowledge board member John Meeuwsen’s years of service to the Waiheke community, including the last six years as a member of the Waiheke Local Board and his leadership of Our Waiheke. Particular recognition is also made for his successful leadership of the Hauraki Gulf Forum, and the board acknowledges the significant goals that have been established under his stewardship that will enable Waiheke and other islands within the board’s catchment to pursue their marine protection goals.

CARRIED

 

 


 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Councillor's update

 

Waitematā and Gulf Ward Councillor, Mike Lee updated the board.

 

Resolution number WHK/2019/155

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)         note the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

CARRIED

 

 

12

Kauri Dieback Disease - Local Park Track Mitigation in the Waiheke Local Board Area

 

Patricia Paschke - Casual Kauri Dieback Coordinator Waitākere, was in attendance to speak to the item. 

Maps omitted from the agenda were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Member S Brown declared her role as Chair of the Hauraki Islands Forest and Birds.

 

Resolution number WHK/2019/156

MOVED by Member S Brown, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         receive the tabled maps.

b)        request that any events and permitted filming held on open spaces and reserves with kauri are required to provide a Kauri Dieback Disease management plan as part of their event permit.

CARRIED

 

Resolution number WHK/2019/157

MOVED by Deputy Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

b)        reiterates the board’s resolution from its July 2019 board meeting, requesting suitable robust measures to prevent Kauri Dieback Disease reaching the Waiheke Local Board area, and urgently request a whole catchment approach involving Auckland Council and Council Controlled Organisations (CCOs).

c)         approve the following proposed mitigation work programme to protect healthy kauri and prevent Kauri Dieback Disease spread on Waiheke:

Park

Recommendation

Physical work Cost Estimate

1.    McKenzie Reserve

Track S13 - indefinite closure with barriers and planting

Track S14 – realigned and upgraded to kauri-safe standard.

Installation of Hygiene Stations as required.

$ 30,200

2.     Te Matuku Bay Walkway

Keep track closed until exit route connection is established at future date.

$0

3.    Te Matuku Awaawaroa Walkway

Keep track temporarily closed and undertake track re-alignment to avoid the kauri area.

Estimated cost will be available at time of board meeting

4.    Fisher Road Reserve

Temporary closure supported by barrier fencing and planting until upgraded to Kauri safe standard.

$6,500

5.    Te Aroha Accessway Reserve

Upgrade track to kauri-safe standard.

$10,000

6.    Alison Park

Indefinite closure of small section of track and mulching around kauri trees to protect kauri roots from being accessed.

$8,100

7.    Onetangi Sports Park

Re-route of informal mountain bike track supported by barrier fencing and planting.

$4,500

CARRIED

 

Attachments

a     22 August 2019, Waiheke Local Board - Item 12 - Kauri Dieback Disease - Local Park Track Mitigation in Waiheke Local Board Area - Tabled Maps

 

 

13

Auckland Film Protocol consultation feedback and recommended changes

 

Resolution number WHK/2019/158

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)         receive the summary of consultation feedback on the draft Auckland Film Protocol.

b)      provide feedback on the recommended changes to the draft Auckland Film Protocol.

c)     delegate the Chair to finalise feedback on the draft Auckland Film Protocol following feedback from members, noting that no mention is made of local boards within the report.

CARRIED

 

 

14

Auckland Transport Waiheke Local Board update August 2019

 

Jonathan Anyon, Auckland Transport Elected Member Relationship Team Manager, was in attendance to speak to this report.

 

Resolution number WHK/2019/159

MOVED by Deputy Chairperson P Walden, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      receive the Auckland Transport Report August 2019.

b)      allocate the Community Safety Fund to the Causeway Westbound Cyclepath.

c)      approve that a workshop be held with local board and Transport Forum members on 5 September 2019 to discuss Matiatia summer parking, followed by an extraordinary meeting of the Transport Forum if required.

CARRIED

 

 

15

ATEED six-monthly report to the Waiheke Local Board August 2019

 

Resolution number WHK/2019/160

MOVED by Deputy Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)       receive ATEED’s update to the Waiheke Local Board – August 2019.

b)       request in future there is more detail specific to and relevant to Waiheke.

CARRIED

 

 

16

Chairperson's report

 

Resolution number WHK/2019/161

MOVED by Member B Upchurch, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      note the report from Chairperson Cath Handley.

CARRIED

 

 

17

Board member's report

 

Resolution number WHK/2019/162

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)         note board member Shirin Brown’s report.

CARRIED

 

18

Waiheke Local Board workshop record of proceedings

 

 

 

Resolution number WHK/2019/163

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      note the record of proceedings of the Waiheke Local Board workshops held on 18 July, 25 July and 8 August 2019.

CARRIED

 

 

19

Governance Forward Work Programme

 

Resolution number WHK/2019/164

MOVED by Member B Upchurch, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      note the Governance Forward Work Programme.

CARRIED

 

 

20

List of resource consents

 

Resolution number WHK/2019/165

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:   

That the Waiheke Local Board:

a)      note the lists of resource consents lodged related to Waiheke Island from 14 to 20 July, 21 to 27 July, 28 July to 3 August and 4 to 10 August 2019.

CARRIED

 

 

Public Excluded

Resolution number WHK/2019/166

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)         exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

 

21        Local Board Annual Report 2018/2019

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

22        Auckland Council’s Year End and Quarterly Performance Report: Waiheke Local Board for quarter four 2018/2019

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

6.17pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

restatementS

 

It was resolved while the public was excluded:

 


 

 

21

Local Board Annual Report 2018/2019

 

Resolution number WHK/2019/167

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a)         adopt the 2018/2019 Waiheke Local Board Annual Report as set out in Attachment A.

b)        note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)         request the release of non-financial information from the Annual Report in the interests of transparency and very low level of impact the Local Board has relative to the wider council organisation.

d)         agree resolutions a) to d) be released into the open minutes noting that the draft 2018/2019 Waiheke Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

 

 

 

22

Auckland Council’s Year End and Quarterly Performance Report: Waiheke Local Board for quarter four 2018/2019

 

Janine Geddes, Senior Local Board Advisor was in attendance to speak to this report and tabled a memo relating to the quarter four performance report.

 

Resolution number WHK/2019/170

MOVED by Member B Upchurch, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019.

c)         receive the “Approval of funds for Waiheke Service Centre Tree Planting Project” memo as tabled.

d)        approve up to $1,000 from the Environmental Grants budget for the purchase of trees and landscaping for the Waiheke Service Centre.

e)         request the release of non-financial information from the Quarterly Report in the interests of transparency and level of financial impact the Local Board has relative to the wider council organisation.

f)          delegate authority to the Chairperson to make minor amendments as required.

CARRIED

 

Attachments

a     22 August 2019, Waiheke Local Board Meeting - Item 22 - Auckland Council's Year End and Quarterly Performance Report: Waiheke Local Board for quarter four 2018/2019 - Tabled Memo

 

Return to open session

Resolution number WHK/2019/169

MOVED by Chairperson C Handley, seconded by Member S Brown:  

That the Waiheke Local Board:

a)         resume the item in the open session of the meeting.

CARRIED

 

 

6.21pm            The public was re-admitted.

 

 

 

23

Consideration of Extraordinary Items

 

 

 

There was no consideration of extraordinary items.   

 

 

 

 

6.25pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................