Waiheke Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 29 August 2019 at 4.36pm.

present

Chairperson	Cath Handley
Deputy Chairperson	Paul Walden	From 4.45pm, C1
Members	Shirin Brown
	Bob Upchurch
	John Meeuwsen	By electronic attendance

Waiheke Local Board 29 August 2019

1          Welcome

Chairperson Cath Handley opened the meeting and welcomed everyone present.  Member Shirin Brown led the meeting with a karakia

2          Apologies

Resolution number WHK/2019/168

MOVED by Member S Brown, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) accept the apology from Member Paul Walden.

CARRIED

Note:   Deputy Chair P Walden subsequently returned to the meeting.

3          Declaration of Interest

There were no declarations of interest.

4          Leave of Absence

There were no leaves of absence.

5          Acknowledgements

There were no acknowledgements.

6          Petitions

There were no petitions.

7          Deputations

There were no deputations.

8          Public Forum

There was no public forum.

9          Extraordinary Business

There was no extraordinary business.

10        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11        Procedural motion to exclude the public

Resolution number WHK/2019/169

MOVED by Member B Upchurch, seconded by Member S Brown:

That the Waiheke Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Marcus Braithwaite Senior Waste Specialist (Recycle), Terry Coe Waste Enterprises & Refuse Manager and Alan McDonnell Head of Ops Procurement be permitted to remain for Confidential Item C1 Endorsement of the Waiheke resource recovery and waste services supplier recommendations after the public has been excluded, because of their knowledge of Waste Solution which will help the Waiheke Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Endorsement of the Waiheke resource recovery and waste services supplier recommendations

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information that could prejudice the council's position with potential suppliers.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4:39pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.28pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	CONFIDENTIAL: Endorsement of the Waiheke resource recovery and waste services supplier recommendations
	Resolution number WHK/2019/169 MOVED by Chairperson C Handley, seconded by Member S Brown: That the Waiheke Local Board: c) confirm that there be no restatement of the confidential report, attachments or resolutions, until the suppliers have been notified of the awarding of the contract, which is anticipated to be after the 4 September 2019 Strategic Procurement Committee meeting.

5.32pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................