I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 28 August 2019

6.00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

 

Whau Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Tracy Mulholland

 

Deputy Chairperson

Susan Zhu

 

Members

Derek Battersby, QSM, JP

 

 

Catherine Farmer

 

 

Te'eva Matafai

 

 

David Whitley

 

 

(Quorum 4 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

 

Riya Seth

Democracy Advisor - Whau

 

22 August 2019

 

Contact Telephone: 09 826 5193

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Whau Local Board

28 August 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Auckland Transport Update Report for the Whau Local Board August 2019        9

12        Whau Local Grants Round One 2019/2020 grant allocations                                 19

13        Avondale Multipurpose Community Facility and Public Realm Design Brief      33

14        Play Provision Assessment Whau                                                                             41

15        Development plan for parks and open space in New Windsor area                     47

16        Grant of a new community lease to Avondale Community Action, 33-37 Eastdale Road, Avondale                                                                                                            55

17        Approval for a new road name at 59-69 Maple Street & 68 Avondale Road, Avondale                                                                                                                                       63

18        Approval for a new road name at 5, 7 and 7B Mayville Avenue, New Lynn         71

19        Auckland Film Protocol consultation feedback and recommended changes     79

20        Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review                                                                              163

21        Local board annual report 2018/2019                                                                      201

22        Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2018/2019                                                                             205

23        ATEED six-monthly report to the Whau Local Board                                            245

24        Governance Forward Work Calendar – August 2019                                            251

25        Confirmation of workshop records - July 2019                                                      255  

26        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

27        Procedural Motion to Exclude the Public                                                               261

21        Local board annual report 2018/2019

a.      Draft 2018/2019 Whau Local Board Annual Report                                      261

22        Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2018/2019

b.      WLB Q4 Financial Performance Summary                                                    261  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

 

Board Member

Organisation / Position

Tracy Mulholland

·      New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·      Chinese Oral History Foundation – Committee member

·      The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·      New Lynn Tennis Club – Patron

·      West Lynn Gardens – Patron

·      Tag Out Trust – Deputy Chairman

·      New Lynn Bowling Club - Patron

·      New Lynn RSA - Member

Catherine Farmer

·      Avondale-Waterview Historical Society – Member

·      Blockhouse Bay Historical Society – Member

·      Portage Licensing Trust – Trustee

·      Blockhouse Bay Bowls – Patron

·      Forest and Bird organisation – Member

·      Grey Power - Member

Te’eva Matafai

·      Pacific Events and Entertainment Trust - Co-Founder

·      Miss Samoa NZ - Director

·      Malu Measina Samoan Dance Group - Director/Founder

·      Pasifika Festival Village Coordinators Trust ATEED - Chairperson

·      Aspire Events – Director

David Whitley

·      Rosebank Business Association - Member

·      REINZ - Member

·      Chamber of Trade - Mentor

·      Lopdell House - Trustee

·      Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

·      Rotary New Lynn – Head director of Public Relations New Lynn

 

4          Confirmation of Minutes

 

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 July 2019, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Whau Local Board

28 August 2019

 

 

Auckland Transport Update Report for the Whau Local Board August 2019

File No.: CP2019/13582

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To respond to requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and provide transport related information on matters of specific application and interest to the Whau Local Board and its community.

Whakarāpopototanga matua

Executive summary

2.       In particular, this report:

·        Provides updates on the Local Board Transport Fund projects in the Whau Local Board Area.

·        Notes consultation information sent to the Board for feedback and, details decisions of the Traffic Control Committee as they affect the Board area.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive Auckland Transport’s update for August 2019.

 

 

Horopaki

Context

3.       This report updates the board on Auckland Transport (AT) projects and operations in the local board area, it updates the board on their advocacy and consultations, and includes information on the status of the Local Board Transport Capital Fund.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       The Local Board Transport Capital Fund (LBTCF) is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·        be safe

·        not impede network efficiency

·        be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6.       The Whau Local Board has allocated all their funding available.

Whau Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$5,160,346

 

Amount committed to date on projects approved for design and/or construction

$5,160,346

 

Remaining Budget left

$0

 

 

Avondale Streetscape Project Update

7.       An external project manager has recently been engaged to manage this project on behalf of Auckland Transport

8.       The current phase of work involves project familiarisation, meeting with the various project partners and developing a Project Plan (including timeframes) for discussion with the Local Board in late August or the beginning of September, in a workshop.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.       The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

 

Cars In Cliff View Drive – Parking Issues

10.     Auckland Transport (AT) realise that vehicles for sale can be a nuisance, particularly if there are a number of such vehicles parked at a location. However, AT considers that these do not cause an issue for other road users if parked in a legal and safe manner.

11.     Please be advised that there is no law that states a person cannot advertise a car is for sale. A registered car with a current warrant of fitness or registration which is parked in an unrestricted area is parked legally, even if a ‘for sale’ sign is displayed. If any cars are not registered and do not have a current warrants of fitness, AT will be able to issue penalty notices.

12.     Unfortunately AT is unable to take any action in relation to these cars.

 

Consultation documents on proposed improvements

13.     Consultation documents for the following proposals have been provided to the Whau Local Board for its feedback and are summarised here for information purposes only.

14.     Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on or amend the proposal if changes are considered necessary:

·     Proposal to improve access in Golf Road, Titirangi

15.     The Whau Local Board were in support of the above consultation.

 

 

 

Auckland Transport’s Traffic Control Committee (TCC) report

16.     Decisions of the TCC during the month of June and July 2019 affecting the Whau Local Board area are listed below:

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

 

 

1-June-19

 

Blockhouse Bay Road / Rosebank Road / New North Road / Phyllis Street / Springleigh Avenue / Soljak Place / Bollard Avenue / Trent Street / Laurel Street, Avondale

 

Permanent Traffic and Parking changes Combined

 

Lane Arrow Markings, Shared Path, No Stopping At All Times, Traffic Island, Road Hump, Pedestrian Crossing, Footpath, Traffic Signal, Give-Way control, Flush Median

 

CARRIED

To note also in the Mt Albert area

 

 

1-July-19

 

 

 

Bolton Street, Blockhouse Bay

 

Permanent Traffic and Parking changes Combined

 

Permanent Traffic and Parking changes Combined

 

CARRIED

 

New Lynn to Avondale Shared Use Path Timeline Update

17.     Tendering and Award milestones

• 05 April 2019: Tender released for construction of all stages

• 15 May April 2019: Tender close

• June 2019: Tender awarded

18.     Consents milestones

• 15 March 2019 lodged Resource Consents for Stage 3;

• 05 May 2019: Planned lodgment of Resource Consents for Stage 1

• TBC: Planned lodgment Resource Consents for Stages 2a and 2b;

Wolverton Street Culvert Project Update

19.     The Wolverton Street culvert project is now expected to begin in 4-6 weeks. The project team is reviewing construction methodologies to ensure the least impact on the road network.

20.     The current construction plan is: (However, this could change):

Culvert 1- September 2019- March 2021

·        The new culvert is a top down bridge construction consisting of bored piles and concrete slab. This will be constructed in stages, with a partial closure of the road. Works will be completed over a 12 month period, at which point the road will be back in operation, before moving to complete the stream works.

Culvert 2- July 2019- September 2020

·        A new triple barrel 3m diameter pipe culvert is to be constructed off line to the existing culvert. A tunnel boring machine will be used to bore and thrust the new pipe culverts beneath the road over a 12 month period, before moving to complete the stream works.

21.     Traffic management plan:

·        The road will be widened at Culvert 1 to accommodate a 3 lane temporary tidal flow traffic setup

·        Tidal flow arrangement - starts mid-August 2019 for 12 months

·        The tidal flow system will see two lanes used for peak traffic flows and a single in the opposite direction. The tidal flow refers to the AM and PM changeover to always have 2 lanes of traffic flowing in the peak direction.

22.     More information about the project and how the tidal flow traffic setup will work will be provided before the commencement of work.

 

Free Child Weekend Fares

23.     Auckland Transport will be offering free AT HOP fares for children on buses, trains and participating ferries on weekends and public holidays from early September.

24.     This replaces the current 99c child weekend fares and is being extended to include most ferry services. With a registered AT HOP card, children aged 5 to 15 years (inclusive) will be able to travel on free by bus*, train and ferry* on weekends and public holidays.    * Excludes SkyBus, Mahu City Express and Waiheke ferry services. 

25.     This offer applies to travel with a registered AT HOP card registered with a child profile.  If paying by cash, normal child fares will apply (60% of single adult fare). If a child already has a registered AT HOP card with a child concession loaded, the free child weekend fares will automatically apply when tagging on and off.  Otherwise, parents will need to purchase, in advance, an AT HOP card for each child (aged 5 – 15) and register the card to the child. Children under 5 can travel free when accompanied by a fare paying passenger. No ticket or AT HOP card is required for under 5-year old.

Key information

26.     The offer is only available for:

·        children aged 5 to 15 (inclusive)

·        travel on weekends and public holidays

·        on all Auckland Transport buses, train and participating ferries except Skybus, Mahu City Express and Waiheke ferry with an AT HOP card registered in the name of the travelling child

·        If customers don’t currently have an AT HOP card, they will need to purchase one and register it online

·        Child concessions are typically activated (by tagging on) within 24 hours but can take up to 72 hours.

·        Families will need to prepare in advance of their weekend trip – it is not possible to purchase an AT HOP card with an active child concession on the day they travel.

Ferry services

27.     The free child weekend fares will apply to scheduled public transport ferry services on weekends and public holidays

·      between Downtown and Bayswater, Beach Haven, Birkenhead, Devonport, Half Moon Bay, and Hobsonville Point.  

·      Travel to Waiheke is not included

·      Stanley Bay, Pine Harbour, Gulf Harbour and West Harbour do not operate on weekends.

·      Rakino services are not HOP enabled.

28.     The free child weekend fares will start Saturday 7 September.  It will be publicly announced week commencing 19 August

Walking, Cycling and Safety Project Update

 

Project Name

 

Department

 

Project Description/Activity

 

Project Start

 

Project Finish

 

Project Status

Road Safety Campaigns, Education  and Events

 Community and Road Safety 
Programme

Delivered an alcohol CBT in partnership with the NZ Police

Apr-19

Jun-19

Completed

Road Safety Campaigns, Education  and Events

 Community and Road Safety 
Programme

Deliver 3 learner license courses
Deliver 2 restricted courses
Deliver a young drivers enforcement checkpoint with Police
Deliver 2 child restraint checkpoints                                               Deliver a regional red-light running campaign

Jul-19

Sep-19

On-going

 

Tauākī whakaaweawe Māori

Māori impact statement

29.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

30.     The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The proposed decision of receiving the report has no financial implications.

Ngā koringa ā-muri

Next steps

32.     The forward works programme in the Whau Local Board area could change from the advice provided here if circumstances change.

33.     Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

AT School Community Transport - Whau Local Board report

15

      

Ngā kaihaina

Signatories

Author

Owena Schuster Elected Member Relationship Manager (West)

Authorisers

Jonathan Anyon Elected Member Relationship Team Manger

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


 


 


Whau Local Board

28 August 2019

 

 

Whau Local Grants Round One 2019/2020 grant allocations

File No.: CP2019/11893

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Whau Local Grants Round One 2019/2020 including multi-board applications.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for Whau Local Grants Round One 2019/2020 (refer Attachment B) including multi-board applications (Attachment C).

3.       The Whau Local Board adopted the Whau Local Board Community Grants Programme 2019/2020 on 27 March 2019 (Attachment A). The document sets application guidelines for community contestable grants.

4.       The local board has set a total community grants budget of $130,503 for the 2019/2020 financial year.

5.       Nineteen applications were received for Whau Local Grants, Round One 2019/2020, requesting a total of $86,139.63 and twenty-one multi-board applications were received, requesting a total of $78,993.07.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      agree to fund, part-fund or decline each application in Whau Local Grants Round One 2019/2020 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

LG2021-103

Auckland Happy House Incorporated

Arts and culture

Towards traditional Chinese dance classes including venue hire, purchase of costumes and sound system between 1 September 2019 to 28 February 2020.

$3,000.00

LG2021-134

Connected Media Charitable Trust

Arts and culture

Towards the preparation and delivery of “The Outlook for Someday – The Someday Challenge and Awards 2019” between 01/06/2019 and 20/12/2019.

$5,000.00

LG2021-104

Charlotte Museum Trust

Community

Towards rental costs for Charlotte Museum from 22/09/2019 to 23/02/2020.

$5,000.00

LG2021-105

St. Dominic's Parish

Community

Towards a contribution for costs for the 360 Christmas food hampers.

$5,000.00

LG2021-106

Chinese Association of West Auckland

Community

Towards venue hire at New Lynn Community Centre between October and December 2019.

$4,060.16

LG2021-108

The TYLA Trust

Community

Towards the entry fees for the "TYLA" school holiday programme from 1 October 2019 to 31 January 2020.

$3,325.22

LG2021-114

Kelston Community Hub incorporated

Community

Towards resources for starter packs for children starting Early Childhood Education including a contribution to subsidised car seats, strollers, Auckland Transport cards, food, and marketing from 02/09/2019 to 30/01/2020.

$4,200.00

LG2021-118

Auckland Regional Migrant Services Charitable Trust

Community

Towards the cost of rent, English language tutor fees, volunteer travel reimbursement and transport for participants to attend the Safari Playgroup between 2 September 2019 and 30 June 2020.

$5,000.00

LG2021-120

New Lynn Sea Scout Group

Scout Association of New Zealand

Community

Towards purchase of new chairs and tables for the Kelston Scout Hall.

$5,000.00

LG2021-123

Bridge of Love Association Incorporated

Community

Towards the sound system, costume, venue hire, Christmas decorations, materials, and advertisement costs to celebrate a Christmas event on 3 December 2019.

$1,519.00

LG2021-129

Youthline Auckland Charitable Trust

Community

Towards the purchase of new laptops for two youth workers at Youthline services.

$2,485.00

LG2021-132

Action Education Incorporated

Community

Towards the facilitator fees to deliver 25 "Spoken Word Poetry" workshops at schools in the Whau area between 1/9/2019 and 30/9/2020.

$5,000.00

LG2021-133

Blockhouse Bay District Senior Citizens Association Incorporated

Community

Towards the purchase and installation of two security cameras at the Blockhouse Bay Senior Citizens Hall.

$500.00

LG2021-125

Church of the Saviour Trust

Events

Towards costs for stage, sound and lighting, security, Saint Johns services, transport, signage, advertising, entertainment, band, generators, volunteer expenses and supplies, disc jockey fees, prizes and traffic management for Christmas at the Beach 2019.

$10,000.00

LG2021-127

Interacting trading as Interacting Theatre Trust

Events

Towards "InterACT 2019" including costs of the event setup, facilitator's fee, waste management, communication device hire and food.

$3,026.25

LG2021-119

St Jude's Church Avondale Anglican Parish

Historic Heritage

Towards building consent application and preliminary design and documentation for conservation work.

$5,000.00

LG2021-102

New Lynn Tennis Sports and Social Club Incorporated

Sport and recreation

Towards the  "Juniors Tennis Coaching Programme 2019" over seven months period in 2019 and 2020.

$4,704.00

LG2021-111

Glenavon Early Childhood Centre

Sport and recreation

Towards a preschool sports programme "Playball Experiences for Children" from 14/10/2019 to 10/04/2020

$4,320.00

LG2021-115

St Dominic's Catholic Primary School

Sport and recreation

Towards the costs to construct an asphalt bike track, including the purchase of bikes, helmets, and a bike shed.

$10,000.00

Total

 

 

 

$86,139.63

 

b)      agree to fund, part-fund or decline each application in Whau Multi-board Round One 2019/2020, listed in Table Two below:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

MB1920-153

The Operating Theatre Trust

Arts and culture

Towards 2,000 free show tickets and free transport for children from low decile schools in the local board area to attend the theatre production "Greedy Cat" by Joy Cowley.

$3,103.55

MB1920-179

Te Pou Theatre - Ruia Taitea Creative Limited

Arts and culture

Towards the "Kōanga Festival 2019" including event management, marketing and “Kaumatua and Whanau Day” costs.

$2,000.00

MB1920-106

Womens Centre Waitakere

Community

Towards operational costs at the Womens Centre Waitakere from October 2019 to September 2020.

$4,200.00

MB1920-119

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Community

Towards the teacher facilitation fees and the purchase of two tablets.

$8,108.00

MB1920-126

Age Concern Auckland Incorporated

Community

Towards the provision of an accredited visitor service and field social support services across West and Central Auckland.

$10,000.00

MB1920-127

Rutherford College Community Education

Community

Towards distribution costs of 2020 West Auckland Adult and Continuing Education booklets to over 55,000 households.

$1,500.00

MB1920-131

Violence Free Communities Incorporated

Community

Towards event costs for the "Toddler Day Out" on 22 February 2020.

$5,000.00

MB1920-135

Auckland Kids Achievement Trust

Community

Towards the salary of three "Stars" programme coordinators.

$5,000.00

MB1920-136

Deaf Action New Zealand

Community

Towards venue hire, a New Zealand Sign Language interpreter fee, and purchase of technical equipment to deliver forums from October 2019 to September 2020.

$1,427.17

MB1920-146

Roopa Aur Aap Charitable Trust

Community

Towards the cost of providing counselling services, victim support services, office rent and volunteer reimbursements to support victims of family violence from 2 September 2019 to 28 August 2020.

$4,500.00

MB1920-147

YMCA North Incorporated

Community

Towards the costs of delivering the "Family Camp" at YMCA Adair which includes staff costs, accommodation, outdoor instruction, equipment and catering in November 2019 and February 2020.

$2,500.00

MB1920-152

Mika Haka Foundation Charitable Trust

Community

Towards the cost of running the "YES Creative Hub" from 10 October 2019 to 10 October 2020, specifically the costs of rent (studio and office), public liability insurance, utilities, safety officer's salary and administration.

$4,897.00

MB1920-156

Dance Therapy NZ

Community

Towards venue hire, marketing, facilitation, equipment, coordination and administration costs for the "Dance 4 Us West" programme from February to June 2020.

$1,000.00

MB1920-168

Thrive Teen Parent Support Trust

Community

Towards the young parents' group activities including venue hire, food, transport, communications, volunteers and a speaker contribution from September 2019 to June 2020.

$1,000.00

MB1920-173

Body Positive - New Zealand Incorporated

Community

Towards the salary of the peer navigator position for Body Positive New Zealand..

$4,000.00

MB1920-176

Garden to Table

Community

Towards the programme coordinator salary and travel costs to deliver a food education programme to schools in West Auckland.

$3,000.00

MB1920-103

The ReCreators Limited

Environment

Towards the costs for upcycling workshops and to provide educational services in the local board area.

$5,000.00

MB1920-170

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for schools and preschools in the local board area.

$5,007.35

MB1920-110

The Korean Society of Auckland Incorporated

Events

Towards the annual event costs for the Korean Day event on 14 March 2020.

$500.00

MB1920-145

5Tunz Communications Ltd

Events

Towards the delivery of “Holi - Festival of Colours 2020” on 14 March 2020, including the cost of the generator, stage lighting and decorations, sound, port-a-loos, waste management, security, advertising, and marquees.

$2,000.00

MB1920-159

United North Piha Lifeguard Service Incorporated

Sport and recreation

Towards the costs of structural engineering, detailed design, project management and consent fees for the North Piha Lifeguard Facility Replacement Project.

$5,250.00

Total

 

 

 

$78,993.07

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

9.       The Whau Local Board adopted the Whau Local Board Community Grants Programme 2019/2020 on 27 March 2019 (Attachment A) and will operate two quick response, two multiboard and two local grant rounds for this financial year.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice.

13.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15.     The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

16.     A summary of each application received through Whau Local Grants, Round One 2019/2020 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18.     Twenty-two applicants applying to local grant round one, has indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

20.     The Whau local board has set a total community grants budget of $130,503 for the 2019/2020 financial year.

21.     In round one of the Whau Local Grants 2019/2020, nineteen applications were received requesting a total of $86,139.63 and twenty-one multi-board applications requesting a total of $78,993.07.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23.     Following the Whau Local Board allocating funding for round one of local grants and multi-board applications, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board Grants Programme 2019/2020

29

b

Whau Local Grants Round One 2019/2020 applications (Under Separate Cover)

 

c

Whau Multiboard Grants Round One 2019/2020 applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Erin Shin - Community Grants Coordinator

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


 


 


 


Whau Local Board

28 August 2019

 

 

Avondale Multipurpose Community Facility and Public Realm Design Brief

File No.: CP2019/12689

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the project vision and key provisions of the Avondale multipurpose community facility and public realm design brief.

Whakarāpopototanga matua

Executive summary

2.       Community engagement informed the service requirements and design brief for the new Avondale multipurpose community facility and public realm.  The community engagement built on what we had already heard from the community and validated three themes: community connection, creative uses and learning and development.  A new theme of community services was identified through community feedback.

3.       Discussion groups were held with community and internal stakeholders to test service and spatial requirements reflected in the design brief.

4.       The design brief (see attachment A) covers the multipurpose community facility and public realm – the town square, Great North Road interface and new laneway.  It outlines the project vision, key provisions and spaces required to meet the vision and community needs.

5.       The project vision is to:

·    create a new heart for Avondale that integrates a new community facility, town square and open space which reflects Avondale’s unique identity

·    encourage and enable community ownership and activation

·    support community delivery of responsive programmes, services and activities

·    create a vibrant hub for Avondale which integrates community, library and light recreation uses in a flexible, multipurpose development

·    create a place which activates and complements the Avondale town centre

·    celebrate the significance of mana whenua, local and wider, cultural landscapes.

6.       The key provisions of the project are listed below.

·    A place where people of all ages, abilities and interests can come together for meaningful social interaction and connection.

·    A place that supports learning, knowledge and culture for all.

·    A place where people have genuine opportunities to enhance their life and work skills through access to programmes and services.

·    A place where people can take part in light recreation and creative activities in a safe and healthy environment.

·    A place that can host important local and social events in Avondale’s community.

7.       The spaces required to meet the vision, key provisions and community needs are categorised as public realm (particularly the town square), arrival and multipurpose community spaces.

8.       Hui and consultation with mana whenua have contributed to a mana whenua vision, with the principle of hononga (connection, relationship and bond) underpinning the project.

9.       The next steps for the project are sharing the design brief with the community and procurement of the design team.  Concept planning will start in late 2019 once the design team is contracted. 

 

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      endorse the findings of the community engagement process.

b)      approve the Avondale multipurpose community facility and public realm project vision:

i)        Create a new heart for Avondale that integrates a new community facility, town square and open space which reflects Avondale’s unique identity.

ii)       Encourage and enable community ownership and activation

iii)      Support community delivery of responsive programmes, services and activities.

iv)      Create a vibrant hub for Avondale which integrates community, library and light recreation uses in a flexible, multipurpose development.

v)      Create a place which activates and complements the Avondale Town Centre.

vi)      Celebrate the significance of mana whenua, local and wider, cultural landscapes.

c)      approve the Avondale multipurpose community facility and public realm key provisions:

i)        A place where people of all ages, abilities and interests can come together for meaningful social interaction and connection.

ii)       A place that supports learning, knowledge and culture for all.

iii)      A place where people have genuine opportunities to enhance their life and work skills through access to programmes and services.

iv)      A place where people can take place in light recreation and creative activities in a safe and healthy environment.

v)      A place that can host important local and social events in Avondale’s community.

 

 

Horopaki

Context

10.     Whau Local Board decided to locate the new multipurpose community facility at 1951-1987 Great North Road, Avondale in a confidential session on 12 December 2018 (resolution number WH/2018/146).  The decision was made public on 27 February 2019 (resolution number WH/2019/5).

11.     Whau Local Board expressed a desire for a high level of community engagement on the service requirements and design brief at a workshop on 20 February 2019.

12.     The project is informed by strategic documents including the Community Facilities Network Plan (2015), Central West Area Community Needs Assessment and Facilities Investigation (2016), Whau Community Facilities Indicative Business Case (2017) and Unlock Avondale High Level Project Plan (2017).  It is also informed by Our Future Avondale and activities such as Stand Up Avondale. 

13.     The expected benefits of the new facility in the heart of Avondale Town Centre include urban renewal, improved service, enhanced community wellbeing and improved social connectedness.  Funding of $21million was allocated to the new facility in the Long-term Plan 2018 – 2028 (LTP).

14.     The facility will integrate library and community centre services.  The benefits of integrated facilities include:

·    convenient, one stop shop for community activities

·    cross promotion, and exposure to, a broad range of activities, programmes and events

·    maximising use through sharing flexible and multi-purpose spaces

·    better return on investment through shared infrastructure, avoiding duplication of spaces and management, staffing and maintenance.

Tātaritanga me ngā tohutohu

Analysis and advice

Community engagement process and findings

15.     Two phases of community engagement informed the design brief:

·    Phase one – validating and building on what we have already heard from the community, checking for gaps and prioritising 

·    Phase two – testing service and spatial requirements and inputting into the design brief 

Phase one

16.     We tested three themes identified from earlier engagement: community connection, creative uses and learning and development.

17.     We engaged with the community through social media, an online survey, a display and hardcopy materials in the library, face-to-face community conversations – pop ups and events, hui with mana whenua and face-to-face meetings with community stakeholders during the period 19 March to 9 May 2019.

18.     We received 159 responses to the online survey, 10 hard copy surveys, ~245 comments from face-to-face conversations and 14 stakeholder meetings which gave us more than 1860 comments, ideas and suggestions.   

19.     The data validated the three themes of community connection, creative uses and learning and development.  We identified a new theme of community services and received feedback specific to the facility and town square.

20.     The community prioritised activities under each of the themes and these were supported by free text comments and suggestions. Table one shows the top ranked items under each of the themes.

Table 1: Themes and prioritised activities

Theme

Prioritised activities

 

Community connection

·    markets, events and festivals

·    celebrating culture and diversity

·    youth activities

·    activities for older people

·    meeting space

 

Creative uses

·    music

·    art

·    dance

 

Learning and development

·    after school and school holiday activities

·    exercise classes

·    classes (e.g. languages, cooking, budgeting)

·    reading

 

Community services

·    CAB

·    space for health-related activities (e.g. support groups, therapy, counselling)

 

 

21.     Activities and programmes for pre-school children (e.g. wriggle and rhyme and playgroups) were also highly ranked across the themes.

22.     The three most frequently mentioned items relating to the design of the facility were:

·    reflecting the diversity of the community

·    local history, including market gardens/orchards, racecourse and brickworks

·    Māori heritage.

23.     The most frequently mentioned items relating to the facility (not including swimming pool) were:

·    parking

·    meeting spaces

·    multipurpose spaces

·    kitchen.

Phase two

24.     The purpose of the phase two engagement was to test service and spatial requirements to input into the design brief.  We had hui with mana whenua and discussion groups with:

·    community (email invites to all who expressed an interest in being further involved in the project)

·    arts practitioners from the Avondale area 

·    community service providers (e.g. CAB, Plunket, Feed the Streets)

·    youth through the Whau Youth Board

·    internal stakeholders, library and community centre staff.

25.     The input received from the discussion groups informed the design brief. 

Design brief vision, key provisions and spaces 

26.     The design brief (see attachment A) includes the new multipurpose community facility and public realm – an enlarged and refurbished town square, Great North Road interface and new laneway.  It will be delivered in partnership with Panuku Development Auckland (Panuku) who hold the funding for the public realm works.

27.     The design brief outlines the requirements for the design team to respond to as they progress the project.  The project vision and key provisions are important to ensure the design meets community needs.

28.     The project vision is to:

·    create a new heart for Avondale that integrates a new community facility, town square and open space which reflects Avondale’s unique identity

·    encourage and enable community ownership and activation

·    support community delivery of responsive programmes, services and activities

·    create a vibrant hub for Avondale which integrates community, library and light recreation uses in a flexible, multipurpose development

·    create a place which activates and complements the Avondale town centre

·    celebrate the significance of mana whenua, local and wider, cultural landscapes.

29.     The key provisions of the project are listed below.

·    A place where people of all ages, abilities and interests can come together for meaningful social interaction and connection.

·    A place that supports learning, knowledge and culture for all.

·    A place where people have genuine opportunities to enhance their life and work skills through access to programmes and services.

·    A place where people can take part in light recreation and creative activities in a safe and healthy environment.

·    A place that can host important local and social events in Avondale’s community.

30.     The design brief outlines the spaces that are required to meet the vision, key provisions and engagement themes.  They are categorised as public realm (particularly the town square but also including the new laneway and Great North Road interface), arrival and multipurpose community spaces.  There are also back of house spaces, for example, staff workrooms and building services.

31.     Table two outlines the design brief spaces and key functions. More detail on the spaces, functions and relationships between functions is available in Attachment A.

Table 2: Design brief spaces and key functions

Spaces

Key functions

Town square

 

·    design that strongly reflects Avondale’s community

·    large level space for community events, markets, festivals and celebrations

·    active and passive spaces that encourage social interaction and use of the square day to day

·    mana whenua cultural markers/narrative and threshold

·    greenspace

·    play – both structured and unstructured

Arrival

 

·    welcoming for all

·    indoor/outdoor flow to town square

·    community lounge/informal seating

·    programming, small events, pōwhiri and exhibitions

·    café space to eat and socialise – bring your own food or purchase from social enterprise or small food businesses

·    kitchen – supports functions and activities and opportunities for learning and social enterprise

Multipurpose community space 1

·    book collection

·    children and youth library services

·    maker space and creative uses

·    computers/ technology

·    quiet zone

·    ability to reconfigure to combine spaces for large special community events

Multipurpose community space 2 and 3

·    large spaces suitable for wide range of performances, meetings, light recreation, programmes, classes, rehearsals, playgroups

·    bookable and available after hours

Creative space

·    space appropriate for wet and dirty creative activities

·    teaching art

Workshop room

·    meetings, training and workshops

·    light recreation classes

Clinic rooms

·    private/ confidential 

·    suitable for multiple services – CAB, Plunket, budgeting, legal advice, counselling

·    small meetings or group projects/ study

·    unpack/ pack away to support multiple uses 

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     Members of the community have been involved in defining service requirements and inputting into the design brief.  It is expected that a new, integrated, fit-for-purpose community facility and public realm will have positive impacts on the services, programmes and activities available to the Avondale community.

33.     It is important that the design of the new facility and public realm is welcoming to all.  An ostentatious design may exclude those who would benefit most from the services available and this would have a negative impact. 

34.     A workshop was held with the Whau Local Board on 31 July 2019 covering the findings of the community engagement and the design brief.  The board expressed support for the community engagement process and design brief.  They emphasised the importance of community rather than commercial provision, the need to retain flexibility through design and consideration of the future and the interaction with the neighbouring Panuku owned site.   

Tauākī whakaaweawe Māori

Māori impact statement

35.     It is anticipated that the project will meet Māori outcomes through the services provided, design and contribution to sense of place and identity.

36.     Several hui and a site visit have been held with mana whenua to input on the project.  The mana whenua vision for the project is included in the design brief (see Attachment A).  This includes the underlying principle of hononga – connection, relationship and bond.  Hononga underpins the project in its entirety, from how we work together, the services and design of the facility through to how the facility is operated when it opens.  

37.     The vision also outlines the desire for the project to:

·    remember and celebrate the local and wider cultural landscape

·    express cultural identity and sense of place

·    provide for cultural welcoming processes and protocol.

38.     There is a shared commitment with mana whenua for ongoing involvement as the project progresses.   

Ngā ritenga ā-pūtea

Financial implications

39.     Funding of $21million for the multipurpose community facility is included in the LTP. The funding was allocated to deliver benefits including urban renewal, improved service, enhanced community wellbeing and improved social connectedness.

40.     The Finance and Performance Committee resolved at its November 2017 committee meeting (resolution number FIN/2017/168) to sell the current library and community centre site at 93-99 Rosebank Road.  Sale proceeds will be ring-fenced and made available to implement this project, including the purchase of the shops at 1971-1987 Great North Road, Avondale.

41.     Panuku hold the funding for the public realm works.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     Table three outlines the high-level risks, impacts and mitigations for the project. 

Table 3: Project risks and mitigations

Risk

Impact

Mitigation

Negative community perception of design process

Community opposition

Delays to delivery

More resource required

Communication

Sharing design brief

Engagement on concept plans

Design trade-offs must be made to meet budget

Community needs or expectations are not met

Transparency regarding design trade-offs

Communication and engagement

Limited integration of facility design with public realm design and wider area

Key outcomes not met

Shared design brief, project governance and planning with Panuku

Insufficient funding to upgrade Avondale Central Reserve

Lost opportunity

Continue working with Whau Local Board, Panuku and internal stakeholders on funding opportunities

Site specific conditions are not favourable e.g. geotechnical constraints, contamination

Cost and time required to remediate may impact overall project budget and timelines

Detailed ground investigation completed early in design process

Cost escalations

Available budget is not sufficient to complete project

Management through design and project delivery

Acquisition of property required for facility is delayed

Delays to project timeframes and cost related to delays

Undertake work while property is acquired

Proactive approach with affected landowners

 

43.     There are still uncertainties over the future of the Avondale racecourse, Auckland Transport plans for Great North Road and the development of Avondale Central (also previously known as the Bai or 3 Guys site).  The project team will ensure there is an understanding of any implications or mitigations required as a result of activity on these sites.  

Ngā koringa ā-muri

Next steps

44.     The design brief will be shared with the community:

·    through council’s website

·    emails with the link will be sent to stakeholders and all those who indicated that they would like to be kept informed about the project

·    the link will be available on the board’s Facebook page.

45.     Procurement of the design team is underway.  It is a multi-stage process with an Expression of Interest published widely on the New Zealand Government Electronic Tenders Service (GETS).  Submissions will be evaluated and a Request for Proposal sent to short-listed firms.  Concept design will start in late 2019 once the design team is contracted.

46.     Engagement with mana whenua will continue through the project.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Avondale Multipurpose Community Facility and Public Realm Design Brief  (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Nicola Terry - Service and Asset Planning Specialist

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 

Play Provision Assessment Whau

File No.: CP2019/07443

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek adoption of the Whau Play Network Gap Analysis (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       The Whau Play Network Gap Analysis (Attachment A) was undertaken to identify opportunities to improve the network of play experiences in the Whau Local Board area.

3.       This gap analysis will guide park specific improvements to the provision of play experiences in the Whau area.

4.       From a network perspective, there are clear gaps in play space provision in the Western Green Bay, Blockhouse Bay and West Lynn Road areas.

5.       The document is divided into an Executive Summary, Play Audit section and Appendices. There are a range of maps within the Play Audit section that show play typologies, play experiences, growth and play space priorities.

6.       The Key Network Improvements and Opportunities table (Attachment A - Page 18) outlines the key projects that will require investment to improve the overall play space network within the Whau Local Board area.

7.       Subject to local board approval, the recommendations included in The Whau Play Network Gap Analysis (Attachment A) will inform future investigation and design, as funding becomes available.

 

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      adopt the Whau Play Network Gap Analysis (Attachment A) to assist the local board in decision making to improve their network of play experiences.

 

Horopaki

Context

8.       Bespoke Landscape Architects were engaged to undertake a provision assessment for play spaces in the Whau Local Board area, to identify areas where projected population increase will place a demand on the play network and to identify and evaluate opportunities and gaps in the network. The assessment also aimed to prioritise areas with most opportunity for development, and to highlight opportunities for improving the diversity of experience across the network.

9.       A review of existing Auckland Council policy documents was completed to determine scope, context, limitations and methodology. Site visits of 45 play spaces were undertaken (including skate parks and half courts) to determine:

·    Play experience (e.g. swinging, sliding, balancing)

·    Specialist play (e.g. water play, sand play, nature play)

·    Level of accessibility

10.     The Play Network Opportunities Table (Attachment A - Page 18-20) groups key high and medium priority play spaces into geographic clusters to summarise network opportunities and enable holistic comparison of key network improvements.

11.     Commentary also addresses significant gaps in experience and / or age group provision that contribute to a play space and do not meet minimum baseline requirements as set out in the Play Space Typologies definitions in (Attachment A - Appendix B).

 

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Places people play range from individual backyards, neighbourhood streets and local parks, to formal play spaces, beaches, regional parks and town centres. A play network consists of a group of interconnected places where play is encouraged, both formally and informally, throughout a neighbourhood, community and the wider city.

13.     The Whau Local Board area is comprised of the coastal and inland suburbs situated between the Waitematā and Manukau Harbours. The area has two major town centres at New Lynn and Avondale and smaller centres located at Blockhouse Bay, Green Bay and Kelston.

14.     A comprehensive open space network is shaped by the Whau River and harbour coastlines, with plans to implement a new path connection from Waitematā Harbour to Manukau Harbour. The Te Whau Pathway provides additional activation of riverside open spaces and emphasises a significant historical portage route for local mana whenua.

15.     Play space typologies present in the area range from small neighbourhood play spaces, with limited experience and age provision, through to suburb play spaces and destination play spaces at Craigavon and Olympic Parks.

16.     Other than obvious gaps in play space provision, due to absence of suitable reserves in some areas, play spaces are generally evenly distributed across the open space network in the Whau Local Board area.

17.     Population dynamics, density and growth areas

The central New Lynn growth area is projected to receive 5,399 additional residents, resulting in a 600% increase in population density. The Avondale growth area is projected to receive 5,406 additional residents, resulting in a 62% increase in population density. Projected population growth has been used to inform priority, with play spaces within population growth areas given higher development priority.

The following play spaces are located within high population growth areas:

·    Ambrico Reserve

·    Avondale Central Reserve

·    Canal Reserve

·    Chalmers Reserve

·    Olympic Park – Portage Road

·    Crown Lynn Park – when finalised, would support a suburb new play space. This would ensure adequate provision for adjacent high-density housing developments and reflect the site’s proximity to New Lynn’s commercial centre and railway station.

 

 

18.     New play spaces

There are clear gaps in play space provision at a neighbourhood level in the Western Green Bay, Blockhouse Bay and West Lynn Road areas. The following reserves are proposed to fill geographic gaps:

·    Heversham Green – a neighbourhood play space is recommended

·    Poturi Reserve – a neighbourhood play space is recommended

·    Crown Lynn Park – a suburb play space is recommended

·    Blockhouse Bay Library – a civic play space is recommended

·    Waitati Reserve – a small, incidental / nature-play focused neighbourhood play space is recommended

19.     Getting the best out of the network

Where appropriate, it is recommended that facilities in close proximity to each other are developed in a complementary manner or considered for decommissioning.

The following elements should be considered in tandem to ensure appropriate provision and network outcomes when planning and designing play spaces with overlapping catchments:

·    Timing of potential decommissions

·    Timing of network improvements

·    Lifespan and condition of existing play spaces – with facilities identified for decommission in good condition, or those that have been recently upgraded and maintained until nearby facilities are improved or equipment retention is no longer viable

The following facilities are identified for optimisation:

·    Blockhouse Bay Recreation Reserve – Exminster Street

·    Patts Reserve

The following facilities have potential to be developed with complementary relationships in lieu of optimisation:

·    Orchard and Taramea Reserves

·    Barron Green (with Green Bay Domain)

20.       Baseline improvements

The following high and medium priority play spaces should be considered for additional experience and / or age improvements to ensure appropriate provision relative to typology:

·    Canal Reserve (swing-only play space with basketball half court)

·    Hinau Reserve (swing-only play space)

·    Sister René Shadbolt Park (swing-only play space)

·    Crum Park – Ragley Street. It is proposed that this play space is upgraded to suburb-level to complement wider reserve function and contribute to wider network improvements, including a geographic network gap in the adjacent area.

21.     Age provision improvements

The following high and medium priority play spaces should be considered for Senior (9-12 yrs) and / or Youth (13+ yrs) age group improvements:

·    Avondale Central Reserve

·    Crum Park – Ragley Street

·    Green Bay Domain

·    Kelman Square

·    Miranda Reserve

·    Riversdale Reserve

·    Sister René Shadbolt Park

22.     Specialised play improvements

It is recommended that the incorporation of specialised play experiences is carefully considered at a network level to ensure maximum network impact within budgetary and operational constraints. It is not recommended that all play spaces, whether existing or proposed, contain specialised play experiences by default. Despite this, nature play, all abilities and sound experiences are typically easier to integrate within existing or proposed play spaces than water and sand play experiences, which often require a high level of investment to be successful. They also have more substantial maintenance requirements.

23.     Wheeled play and courts

The following high and medium priority play spaces have been identified for additional wheeled play and / or court facilities:

·    Crum Park – Ragley Street / Sister René Shadbolt Park (wheeled play)

·    Avondale Central Reserve (wheeled play and courts)

·    Green Bay Domain (courts)

·    Te Kotuitanga Park (wheeled play)

24.     Water and sand play

The following high and medium priority play spaces have been identified for additional water and / or sand experiences:

·    Avondale Central Reserve (water)

·    Barron Green (sand)

·    Chalmers Reserve (sand)

25.     Sound

The following high and medium priority play spaces have been identified for additional sound experiences:

·    Archibald Park

·    Avondale Central Reserve

·    Barron Green

·    Blockhouse Bay Recreation Reserve – Terry Street

26.     All abilities improvements

The following high and medium priority play spaces have been identified for additional all abilities experiences:

·    Mason Park

·    Avondale Central Reserve

·    Crown Lynn Park (proposed new play space)

·    Eastdale Reserve

 

27.     Nature play

The following high and medium priority play spaces have been identified for additional nature play experiences:

·    Blockhouse Bay Beach Reserve

·    Chalmers Reserve

·    Fonteyn Park

·    Green Bay Domain

·    Miranda Reserve

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera Council group impacts and views

28.     This assessment will assist Community Facilities to plan future work programmes and to improve play spaces through the programmed renewals process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The 50% Draft Whau Play Network Gap Analysis Report was discussed on 15 March 2019 with the Whau Local Board, providing a broad overview of current findings and analysis.

30.     The 100% Draft Whau Play Network Gap Analysis Report was workshopped with the Local Board in June 2019.

31.     In August 2019 additional local feedback was also incorporated into the final document at the board’s request.

32.     The proposed initiative will support local identity and provide local character. This initiative will also support the community to become more healthy and active through active recreation and socialization opportunities.

33.     Improvements to the network will also result in a provision of experiences which are fit for purpose, for local community needs.

34.     The relevant objectives and key initiatives of the Whau Local Board (2017) plan include the following:

·    Objective 1 Whau has a network of great community buildings, sportsfields and parks: seek opportunities to increase and improve the open space and sports fields network, particularly in our high-growth areas.

Tauākī whakaaweawe Māori

Māori impact statement

35.     The PSR 18/19 Work Programme was presented to the Parks Sport and Recreation North-Western Mana Whenua Hui in July 2018. 

36.     The work undertaken in the Parks and Places Team Work programme has been designed to enable meaningful engagement with iwi by outlining the potential opportunities and the how it will deliver on the outcomes identified in the Local Board Plan.

37.     Projects that are initiated from this assessment will be presented again to the North-Western Mana Whenua Hui. Whanau Hapu and Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved.

Ngā ritenga ā-pūtea

Financial implications

38.     Locally Delivered Initiatives (LDI) investment may be required to initiate projects identified within the assessment. Staff will work with Community Facilities to identify possible opportunities for funding as part of the future work programmes.  Future work programmes will be discussed with the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     There is risk in investing in investigation and design to initiate a project when there is no capital funding identified to deliver the physical work components.

40.     The investigation and design phase of project delivery may identify issues that require the feasibility of the project to be reassessed.

Ngā koringa ā-muri

Next steps

41.     If recommended outcomes are agreed, staff will work with the local board to identify possible opportunities for funding as part of future Community Facilities work programmes.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

The Whau Play Network Gap Analysis  (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Netty Richards - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 

Development plan for parks and open space in New Windsor area

File No.: CP2019/14430

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to undertake the concept plan phase for development of identified parks and open space in the New Windsor area utilising property divestment funding from the sale of 37 New Windsor Road.

Whakarāpopototanga matua

Executive summary

2.       The sale of the dwelling at 37 New Windsor Road has been completed and an estimated $824,282 from this property divestment will be available to the Whau Local Board for allocation to projects which enhance activities or services at the site or on other sites or properties within the local board area.

3.       Staff undertook an investigation of the New Windsor and surrounding suburbs parks and open space network to determine sites with the potential to be developed.  Options were then presented to the local board for their consideration and three parks have been prioritised for development, utilising the funds from the property divestment. These parks are Arthur Currey Reserve, Chalmers Reserve and Whitney Green.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      approve Arthur Currey Reserve, Chalmers Reserve and Whitney Green as priority parks for development concept planning, utilising property divestment funding from the sale of 37 New Windsor Road.

b)      note that concept planning for Arthur Currey Reserve, Chalmers Reserve and Whitney Green is not able to commence until funding from the sale of 37 New Windsor Road is made available to the local board.

c)      note the local board will formally approve concept designs prior to any physical works being undertaken.

 

Horopaki

Context

Service Property Optimisation

4.       The property at 37 New Windsor Road has been sold and under the Service Property Optimisation Guidelines adopted by Councils Finance and Performance Committee in March 2015, funding from the divestment should be used to enhance activities or services on site or on other sites or properties within the Whau Local Board area. The purpose of the optimisation guidelines is to enable local communities to benefit from the divestment of local assets which are no longer required for service purposes.

Investigation of options for park and open space development

5.       Council staff undertook investigations to consider options for the use of funding provided from the divestment. Parks in the New Windsor and surrounding suburbs were considered.  Thought was given to existing park assets and their condition, existing and future projects, expected growth trends and strategic documents such as the 2017 Parks Services Strategic Assessment for New Windsor Divestment Reinvestment, the Whau Neighbourhood Greenways Plan, Whau Open Space Network Plan and the Draft Play Network Gap Analysis.

6.       Findings were discussed with the local board at a workshop on 31 July 2019 to obtain feedback on their priorities.

Tātaritanga me ngā tohutohu

Analysis and advice

New Windsor area: park provision and investment consideration

7.       The 2017 Parks Services Strategic Assessment for New Windsor Divestment Reinvestment states that New Windsor has good provision of open space, with neighbourhood and suburb parks spread across the area with radial distances of 400 metres, as suggested in Auckland Council’s Open Space Provision Policy.

8.       The table below documents parks and open space within or near the boundary of New Windsor which have been considered for development:

Park Name

Investigation findings

Consideration for development

37 Tiverton Road

Existing assets and use:  Long strip of land set in a transport slip way below Tiverton Road.  Lovely native trees on western edge of park.

Site would potentially service a small number of residents.

Space is limited for park development and not recommended at this time.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no reference found.

Draft Play Network Gap Analysis – no reference found.

Whau Open Space Network Plan – no reference found.

Arthur Currey Reserve

Existing assets and use:  Amenity trees, park seat and sign.  Open grass area.

Development potential is available in the park and must begin with consultation with local residents. Development is recommended.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no change required.

Draft Play Network Gap Analysis – no reference found.

Whau Open Space Network Plan – consider play elements (i.e. swing set) and park furniture.

Avondale Central Reserve

Existing assets and use:  Playground and park furniture.

Development potential is available in this large open space however this project must be undertaken in alignment with the Avondale Library and Community Centre renewal project. 

Strategic alignment:

Whau Neighbourhood Greenways Plan – no change required.

Draft Play Network Gap Analysis – high priority rating from centralised position and location within high population growth area.  The site is zoned ‘Business – Town Centre’ in the Unitary Plan and will likely be redeveloped (without a playspace) as part of Avondale’s town centre regeneration.  In spite of this, it is recommended that a large civic or suburb-level playspace is prioritised, potentially within plans for Avondale’s community ‘heart’; with specialised play experiences like water, sound, all abilities, wheeled play and courts prioritised alongside a wide range of typical play experiences (including commonly omitted jumping and balancing experiences).  It is also recommended that Senior/Youth age group provision is prioritised to complement Chalmers Reserve (0-12 years focus).

Whau Open Space Network Plan – coordinate concept plan with possible community centre development.  Consider developing a basketball court with playground renewal 2020/2021.

Brydon Place Reserve

Existing assets and use:  Playground and park furniture in good condition. Good footpath network linking Methuen Road and Brydon Place. Lovely park offering play, park furniture and open grass play.

Park development is not recommended at Brydon Place Reserve at present.

Strategic alignment: 

Whau Neighbourhood Greenways Plan – no change required.

Draft Play Network Gap Analysis - not recommended for further play experiences.

Whau Open Space Network Plan – improve park quality.

Chalmers Reserve

Existing assets and use:  Playground requires renewal in the next few years. Existing BBQ and picnic tables.

Good footpath network linking Chalmers Road, Blockhouse Bay Road and Barrhead Place.

Open grass play area.

New Lynn/Avondale cycle link will be traveling through the park in the future.

Development potential is available in the park and must begin with consultation with local residents. Development is recommended.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no change required.

Draft Play Network Gap Analysis – high priority rating from location within high population growth area.  Specialised play improvement proposed.

Whau Open Space Network Plan – develop and implement a concept plan – address stormwater function of park; consider cycleway (Auckland Transport), relocating playground, developing open space to provide for further activities, and additional or succession tree planting.

Dallas Reserve

Existing assets and use:  Playground and park furniture.

A small amount of development potential is available in the park.  Development is recommended.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no reference found.

Draft Play Network Gap Analysis – medium priority rating from network position (adjacent to network gap between Blockhouse Bay and Boundary Roads).  Maintain age provision and consider inclusion of sliding and balancing experiences.

Whau Open Space Network Plan – renew playground in 2016/2017.

Dickey Reserve

Existing assets and use:  Footpath linking Dickey Street, Westminster and Maioro Street, walkway lighting, playground, park furniture.

A small amount of development potential is available in the park.  Development is recommended.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no change required.

Draft Play Network Gap Analysis – low priority rating from good experience provision; with age provision complementing Brydon Place Reserve and Valonia Skatepark’s Senior/Youth focus.  Consider retaining Early Childhood - Junior focus and including additional nature play experiences.

Whau Open Space Network Plan – upgrade quality of park – widen paths.  Encourage permeable fencing along entranceways.  Provide signage to raise awareness of park.

Miranda Reserve

Existing assets and use:  Footpath linkages from Wolverton Road (when reinstated), Miranda Street and Blockhouse Bay Road.  Playground – due for renewal and will be effected by Watercare infrastructure upgrade.  Park furniture and basketball half courts.

Frequent antisocial behavior in park – graffiti and broken glass, drinking

Development potential is available in the park and must begin with consultation with local residents. Development is recommended, however this should be undertaken when the playground is renewed following completion of the waste water system upgrade in 2021/2022.

Strategic alignment:

Whau Neighbourhood Greenways Plan – proposed new route connecting Temuka Gardens.

Draft Play Network Gap Analysis – medium priority rating from network position (adjacent to network gap between Blockhouse Bay and Boundary Roads). Consider replacing with new neighbourhood playspace featuring climbing/crawling, sliding, swinging, balancing, jumping, creative/imaginative, spinning and nature play experiences for the Early Childhood to Senior age groups.

Whau Open Space Network Plan – consider acquisition of land or a land exchange to widen street frontage onto Wolverton Road to provide for Greenways connection.

Undertake riparian ecological restoration with volunteer group.  Provide several view shafts and accesses to the stream edge to encourage natural play opportunities and connections.

Upgrade play space, park furniture and footpath as a part of the renewal.

Te Kotuitanga Park

Existing assets and use:  Perimeter footpath, shelter, furniture, swing set, carpark.

A small amount of development potential is available in the park.  Development is recommended.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no reference found.

Draft Play Network Gap Analysis – low priority rating from limited opportunity for expansion, despite poor experience provision.  Long term consider sensitive inclusion of additional balancing, creative/imaginative and nature play experiences for the Early Childhood to Junior age groups.

Whau Open Space Network Plan – no reference found.

Valonia Reserve

Existing assets and use:  Footpath linking into Alan Wood Reserve, sports fields, carpark, toilet block and drinking fountain.

Extensive skate park, half court, seating and drinking fountain.

Park development is not recommended at Valonia Reserve at present.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no change required.

Draft Play Network Gap Analysis – no reference found.

Whau Open Space Network Plan – no reference found.

Waitati Reserve

Existing assets and use:  Good footpath network linking New North Road with Waitati Place.

Good size park but limited visibility and surveillance from nearby roads.

A small amount of development potential is available in the park.  Development is recommended.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no change required.

Draft Play Network Gap Analysis - not recommended for play development.

Whau Open Space Network Plan – improve park quality.

Whitney Green

Existing assets and use:  Slopped small park with lovely pohutukawa.

A small amount of development potential is available in the park.  Development is recommended.

Strategic alignment:

Whau Neighbourhood Greenways Plan – no reference found.

Draft Play Network Gap Analysis – no reference found.

Whau Open Space Network Plan – develop park – consider play elements and park furniture.  High Priority.

 

9.       During the investigation the New Windsor and surrounding suburbs the following sites were found to have potential for immediate consideration:

·    Arthur Currey Reserve

·    Chalmers Reserve

·    Whitney Green.

10.     These parks have limited or no formalised recreational opportunities at present and/or have assets reaching the end of their life and are ready for replacement.

11.     The following parks have development potential but are not recommended for consideration at this time due to the timing of the available budget:

·    Avondale Central Reserve

·    Dallas Reserve

·    Dickey Reserve

·    Miranda Reserve

·    Te Koutuitanga Park

·    Waitati Reserve.

12.     Development is not recommended at 37 Tiverton Road, Brydon Place Reserve and Valonia Reserve at this time.

13.     Consultation with local residents is required at each of the selected parks as a part of the concept phase to determine community aspirations and needs.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Collaboration between Parks Services and Community Facilities staff assisted in undertaking the investigation. Each park was visited and considered for its development potential. The outcome is an agreed recommendation as provided in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The development of parks and open spaces in the New Windsor area has the potential to enhance the lives of local residents, providing them with opportunities to play and socialise, and enjoy nature. Consultation will assist staff in understanding community needs.

16.     At a workshop on 31 July 2019 the local board identified Arthur Currey Reserve, Chalmers Reserve and Whitney Green as their priority parks for development utilising the divestment funding.  It was discussed that because Arthur Currey Reserve and Chalmers Reserve are within a short distance of each other, they should offer complimentary but different recreational opportunities.

17.     The local board requested that staff complete high level concept designs and cost estimates for each of the parks and bring this information to a subsequent local board workshop for consideration and discussion.

18.     This report seeks formal resolution of the local board to prepare concept designs for these three parks. The local board will be engaged via workshop in the process of preparing the concept designs, and will formally approve concept designs prior to any physical works being undertaken.

Tauākī whakaaweawe Māori

Māori impact statement

19.     Mana whenua will be involved in the early stages of concept design development, providing input and advice on cultural matters.

20.     The development of the identified parks will benefit local communities including Māori.

Ngā ritenga ā-pūtea

Financial implications

21.     The funding from the sale of 37 New Windsor Street has not yet formally been received into the local board’s budget. The project will not commence until this funding is confirmed.

22.     The concept design phase of the project will determine high level cost estimates for each of the recommended parks. During a future workshop with the Whau Local Board, staff will discuss project priorities and determine allocation of funding. This will then be formally approved by the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     Consultation will provide information on concerns from residents who may be impacted by the development of each park. This will enable staff to look for ways to mitigate any issues at the early stage of concept design development.

Ngā koringa ā-muri

Next steps

24.     When the budget is formally received by Community Facilities a project will begin. A consultation plan will be completed to assist in undertaking community engagement.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Helen Biffin - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 

Grant of a new community lease to Avondale Community Action, 33-37 Eastdale Road, Avondale

File No.: CP2019/14825

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community lease to Avondale Community Action for the council-owned clubrooms and two garage spaces on Eastdale Reserve, 33-37 Eastdale Road, Avondale.

Whakarāpopototanga matua

Executive summary

2.       An expression of interest process was undertaken to lease the council-owned clubrooms and two garage spaces located on Eastdale Reserve.

3.       At its business meeting of 22 May 2019, the Whau Local Board approved the public notification of its intention to grant a new community lease to Avondale Community Action.

4.       Council staff have publicly notified and engaged with iwi groups on Auckland Council’s intention to grant the proposed new community lease. All statutory requirements have now been satisfied.

5.       The Auckland Council Community Occupancy Guidelines 2012 recommends a lease term of one year with a further one year right of renewal, for newly established community groups for leases over council-owned buildings and land.

6.       This report recommends that the Whau Local Board grant a new community lease to Avondale Community Action for the council-owned clubrooms and two garage spaces on Eastdale Reserve.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      grant Avondale Community Action a new community lease issued under the Local Government Act 2002 for the Auckland Council owned former clubrooms and two garage spaces located on part of Eastdale Reserve, 33-37 Eastdale Road, Avondale, described as Lot 1 on Deposited Plan 33238 (Attachment A – site plan) subject to the following terms and conditions:

i)        term - one year commencing 1 October 2019 with one right of renewal of one-year;

ii)       rent - $1.00 plus GST per annum if demanded;

iii)      maintenance fee - $500 plus GST per annum;

iv)      Avondale Community Action Community Outcomes Plan as approved be attached to the lease document (Attachment B);

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002.

 

 

Horopaki

Context

7.       This report considers the leasing of the council-owned clubrooms and two garage spaces located on Eastdale Reserve, 33-37 Eastdale Road, Avondale.

8.       The Whau Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The Facility

9.       Located on Eastdale Reserve, between the council owned residential property and the changing room and toilet block, is the council owned former groundsman shed comprising six garages and a two-storey office space with 80m² of floor area that has been converted into clubrooms.

10.     The clubrooms consist of a kitchen, bathroom facilities and meeting space. There is no lift access to the second floor. The two garage spaces available are the ones closest to the clubrooms and measure approximately 42m².  There is no internal access between the garages and clubrooms. Auckland Council will retain the other four garage spaces for use by a full facility maintenance contractor. 

The land

11.     The clubrooms and garage spaces are located on Lot 1 on Deposited Plan 33238 of Eastdale Reserve, 33-37 Eastdale Road, Avondale.  Lot 1 is held in fee simple by Auckland Council under the Local Government Act 2002.

Intention to grant a lease

12.     At its business meeting of 22 May 2019, the Whau Local Board approved the public notification of Auckland Council’s intention to grant Avondale Community Action (the group) a new community lease under the Local Government Act 2002 subject to public notification, resolution number WH/2019/62.

Public notification and iwi engagement

13.     In accordance with section 138 of the Local Government Act 2002, any lease or licence for a term in excess of six months must be publicly notified.  Similarly, engagement with mana whenua identified as having an interest in land in the Whau Local Board area was required under Section 81 of the Act.

14.     The public notification process involved the publishing of an advertisement about the lease proposal. The advertisement was published in the Western and Central Leaders on 20 June 2019 and on the Auckland Council website. Public were invited to make submissions and or objections and were given one calendar month to submit these and advise whether they wish to be heard. During this period, no submissions or objections were received.

The group

15.     Avondale Community Action together with I Love Avondale (under the umbrella of Together We Are Avondale) applied for a lease. It has been agreed between the two groups that the lease will be held in the name of Avondale Community Action.

16.     Avondale Community Action is a charitable trust established in 2012 to be a source of local information, provide a voice for the community and help enable smaller, emerging groups to get started.

17.     Although Avondale Community Action plans to use the office and shed space as its base it will mainly work with other groups and individuals to utilise and activate the facility as a whole.

18.     The group has had initial conversations with potential community partners regarding activating the space for recreational activities such as boot camps, bike hub, learn to ride as well as a space for youth to gather with mentoring and support sessions and workshops available.

19.     In 2015 the group secured government funding for two community developers collectively known as I Love Avondale. The community developers promote the Avondale neighbourhood, the people, stories, places and history.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     In compiling the recommendations contained herein staff have obtained input from colleagues in Parks, Sports and Recreation, Community Development and Operational Management and Maintenance. No concerns were raised regarding the proposed lease to Avondale Community Action.

21.     The proposed new lease has no identified impact on other parts of the council group. The views of council controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     At its business meeting of 22 May 2019, the Whau Local Board approved the public notification of Auckland Council’s intention to grant Avondale Community Action a new community lease, resolution number WH/2019/62.

23.     The recommendations within this report support the Whau Local Board Plan 2017 outcomes:

·    Great neighbourhoods with strong community connections, capacity and voices

·    Strong local businesses and more quality local jobs

·    Celebrating our creative edge in our streets, neighbourhoods and communities.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

25.     Engagement was undertaken in September 2018 with 12 mana whenua identified as having an interest in land in the Whau Local Board area about a proposed new community lease.

          Engagement involved:

·    a presentation at the North West Mana Whenua Forum held in Orewa

·    email contact containing detailed information on the reserve, the group and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

26.     No objections were raised by the mana whenua representatives who responded.

27.     Further engagement was undertaken by email on 5 June 2019 regarding the intention to grant a new lease to Avondale Community Action and advising that the public notice would be advertised in the Western and Central Leaders.

28.     There were no submissions or objections to the proposal from any of the iwi groups contacted.

Ngā ritenga ā-pūtea

Financial implications

29.     The costs associated with public notification and engagement with iwi about council’s intention to grant a new community lease has been borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     If the Whau Local Board resolves not to grant a new lease to the group, the council-owned building will remain vacant which in turn will have a negative impact on the desired local board outcomes.

31.     Buildings that are left vacant are more susceptible to being vandalised.

Ngā koringa ā-muri

Next steps

32.     Subject to the Whau Local Board granting a new community lease, council staff will work with Avondale Community Action to finalise the lease agreement.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Site Plan

59

b

Attachment B Community Outcomes Plan

61

     

Ngā kaihaina

Signatories

Author

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


Whau Local Board

28 August 2019

 

 


 


Whau Local Board

28 August 2019

 

 

Approval for a new road name at 59-69 Maple Street & 68 Avondale Road, Avondale

File No.: CP2019/15239

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Whau Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 59-69 Maple Street & 68 Avondale Road, Avondale

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       On behalf of the developer and applicant, Housing New Zealand has proposed the following names for consideration by the Local Board:

·    Pūngāwerewere Lane (Applicant Preferred)

·    Whakarangatira Lane (Alternative 1)

·    Rangimatariki Lane (Alternative 2)

4.       Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)   approve the name Pūngāwerewere Lane for the new private road created by way of subdivision at 59-69 Maple Street & 68 Avondale Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60312170, SUB60312174).

 

 

Horopaki

Context

5.       Resource consent BUN60312170 (including subdivision consent SUB60312174) was issued April 2018 for the construction of thirty residential units and one commonly owned access lot (COAL).

6.       In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

7.       The units are due for completion in mid 2020; however the road name is required as soon as possible for the subdivision titles and new water meter connections.

8.       Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

-   a historical or ancestral linkage to an area;

-   a particular landscape, environmental or biodiversity theme or feature; or

-   an existing (or introduced) thematic identity in the area.

11.     The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Pūngāwerewere Lane

(Applicant preferred)

Maori word meaning: (noun) Spider

This name has been chosen in relation to the sculpture of the Avondale Spider in the town centre which represents an Australian Huntsman spider. Colonies of these large spiders were established in Avondale in the 1920s, believed to have arrived on imported timber or packing cases.

Whakarangatira Lane

(alternative 1)

Maori word meaning: (verb) to ennoble, treat with dignity, honour, revere, venerate.

This name has been chosen to honour the Maori Pioneer Battalion from the First World War. This battalion was based at Avondale Racecourse before going overseas.

Rangimatariki Lane

(alternative 2)

There were once many seasonal camps and papakainga (villages) along the edges of Te Whau and Te Auaunga in Avondale. These camps were used particularly around the Whau to hunt for the Kuaka or Godwit. Rangimatariki is one such papakainga that was located near the Patiki Road, Avondale interchange.

 

12.     Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

13.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

14.     Road type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

15.     Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Only Ngai Tai ki Tamaki responded, commenting that they did not object to any of the applicant’s names. No other iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location for this small private road.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The review sought from the Whau Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

19.     All three of the applicant’s road name options are Maori and are supported by Ngai Tai ki Tamaki.

Ngā ritenga ā-pūtea

Financial implications

20.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site Plan

67

b

Attachment B - Location Plan

69

     


 

 

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


Whau Local Board

28 August 2019

 

 


Whau Local Board

28 August 2019

 

 

Approval for a new road name at 5, 7 and 7B Mayville Avenue, New Lynn

File No.: CP2019/15280

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Whau Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 5, 7 and 7B Mayville Avenue, New Lynn (Special Housing Area).

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       On behalf of the developer and applicant, Housing New Zealand has proposed the following names for consideration by the Local Board:

·    Matuaiwi Close (Applicant Preferred)

·    Ngāokeoke Close (Alternative 1)

·    Pereti Close (Alternative 2)

4.       Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)         approve the name Matuaiwi Close for the new private road created by way of subdivision at 5, 7 and 7B Mayville Avenue, New Lynn in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN30585817, SUB60039246 (WC_SUB-2016-2509)).

 

 

Horopaki

Context

5.       Resource consent BUN30585817 (including subdivision reference SUB60039246 (legacy reference: WC_SUB-2016-2509)) was issued May 2017 for the construction of ten residential units and one commonly owned access lot (COAL), under the Housing Accords and Special Housing Area Act 2013 (HASHAA).

6.       In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

7.       The units are due for completion in mid 2020; however the road name is required as soon as possible for the subdivision titles and new water meter connections.

8.       Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

-   a historical or ancestral linkage to an area;

-   a particular landscape, environmental or biodiversity theme or feature; or

-   an existing (or introduced) thematic identity in the area.

11.     Theme: The applicant has proposed names that reference New Lynn’s history with Crown Lynn, as well as the Waitakere Ranges.

12.     The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Matuaiwi Close

(Applicant preferred)

Maori word meaning: (noun) main range of hills, row of hills.

Ngāokeoke Close

(alternative 1)

Maori word meaning: (noun) peripatus, velvet worm.

Peripatus or velvet worms are invertebrate animals that range in length from 2 to 8 cm. They look a bit like caterpillars and have pairs of stumpy legs along the length of their body. They are found in most forested parts of New Zealand, but also linger in remnant patches, scrub and gardens. They are also occasionally found in pasture, alpine and city park sites.

(Source - Department of Conservation website:
https://www.doc.govt.nz/nature/native-animals/invertebrates/peripatus-ngaokeoke/)

Pereti Close

(alternative 2)

Maori word meaning: (noun) plate, platter, crockery, pottery.

 

13.     Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15.     Road type: ‘Close’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16.     Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Most responses from mana whenua were to defer to other groups, who in turn provided no further responses or comments. Only Ngai Tai ki Tamaki provided feedback, commenting that they did not object to any of the applicant’s names.

17.     No other iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location for this small private road.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     The review sought from the Whau Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

21.     All three of the applicant’s road name options are Maori and are supported by Ngai Tai ki Tamaki.

Ngā ritenga ā-pūtea

Financial implications

22.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

24.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site Plan

75

b

Attachment B - Location Plan

77

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


Whau Local Board

28 August 2019

 

 


 


Whau Local Board

28 August 2019

 

 

Auckland Film Protocol consultation feedback and recommended changes

File No.: CP2019/14476

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary of consultation feedback on the draft Auckland Film Protocol, and to endorse the subsequently updated draft Auckland Film Protocol.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is currently reviewing the Auckland Film Protocol.  The Auckland Film Protocol sets out:

·        the commitment of the council group to supporting filming in Auckland;

·        expectations and rules that filmmakers must abide by when filming in Auckland; and

·        provides guidance for filmmakers on the process for approval to film in Auckland.

3.       The purpose of the review was to ensure that the Auckland Film Protocol is up-to-date and identify emerging trends, issues or opportunities that should be addressed.  Content of the Auckland Film Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Auckland Film Protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol. 

4.       A revised draft of the Auckland Film Protocol was reported to the Environment and Community Committee in June 2019 for consideration and was approved for public consultation (resolution number ENV/2019/73). 

5.       The following is a summary of the key changes made to the Auckland Film Protocol before public consultation was undertaken:

·        Native species: new content added stating that Auckland Council may place additional conditions on film permits to protect native species

·        Kauri dieback: new content added providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

·        Drones: new content added stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

·        Historic heritage: new content added stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

·        Health and safety: new content added to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

·        Content of the Auckland Film Protocol was updated to reflect current policy, plans and bylaws of Auckland Council.  Some structural and editorial amendments were also made to improve the logic, flow and readability of the document.

6.       Public consultation was undertaken over a three week period between 21 June and 12 July 2019.

7.       A total of 74 submissions were received during the public consultation period.  The Whau Local Board residents provided a total of two submissions on the draft Auckland Film Protocol, representing 3% percent of all submissions.  Staff are proposing some changes to the draft Auckland Film Protocol to address submitter concerns; the proposed changes to the draft Auckland Film protocol are shown in track changes in Attachment B.

8.       This report provides a summary of public feedback and of proposed changes to the draft Auckland Film Protocol to address feedback.  The following is a high‑level summary of the key changes proposed to the Auckland Film Protocol in response to public consultation:

·        Natural environment: include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

·        Native species: include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

·        Kauri dieback: amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

·        Drones: include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

·        Impact on access to public open space: include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

·        Compliance and enforcement: include stronger messages around the requirement for filmmakers to comply with the Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

9.       Submission themes and proposed changes are summarised in Attachment A.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      receive a summary of consultation feedback, received 21 June and 12 July 2019, on the draft Auckland Film Protocol

b)      endorse the updated draft Auckland Film Protocol (Attachment B) and provide any feedback on the recommended changes.

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

 

Horopaki

Context

10.     The first version of the Auckland Film Protocol (the Protocol) was adopted by the Regional Development and Operations Committee (resolution number RDO/2013/27) on 14 March 2013.  A review of fees for filming in the Auckland Region was undertaken in 2014 and a new set of region‑wide charges was recommended; providing a simplified and harmonised range of charges.  The Governing Body adopted a region‑wide schedule of film fees and revised Auckland Film Protocol on 28 May 2015 (resolution number GB/2015/36).

11.     Since the Protocol was adopted in 2015 there have been a number of changes to legislation and to Auckland Council’s policy and planning framework. The purpose of the review of the Protocol was to:

·        ensure that the Protocol is up-to-date; and

·        identify emerging trends, issues or opportunities to be addressed in the Protocol.

12.     Content of the Protocol was reviewed against legislation referenced in the document and against policies and plans of the Auckland Council group to identify areas where the Protocol should be updated.  Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.

13.     Workshops were held in September and October 2018 to engage with local boards that experience a high volume of filming.

14.     Engagement to inform the preparation of the revised draft Protocol was also undertaken with:

·        mana whenua: mana whenua interests are represented by 19 iwi (tribal) authorities in Tāmaki Makaurau, Auckland.  The 19 iwi authorities were invited, in writing, to inform the review of the Protocol.

·        staff of the Tūpuna Maunga o Tāmaki Makaurau Authority to inform the review.

·        screen sector: the screen sector was invited to participate in a survey in April 2019 to inform the review.  The survey asked a series of general questions about the Protocol and experiences of filming in public open space in Auckland. 

·        public: the People’s Panel in September 2018; a total of 4,762 responses were received.  The survey asked a series of questions on views on and experiences of filming in Auckland. 

A high-level summary of feedback (including local board feedback) is provided in Attachment C.

15.     The review recommended that a range of changes be made to the Auckland Film Protocol, the following is a summary of the key changes proposed to the Environment and Community Committee:

·        Native species: include new content stating that Auckland Council may place additional conditions on film permits to protect native species

·        Kauri dieback: include new content providing information about kauri dieback and stating that filmmakers will be required to clean equipment to council specifications when filming in areas where kauri are present.

·        Drones: include new content stating that a film permit is required for commercial filming and requiring filmmakers to comply with Civil Aviation rules, Auckland Council bylaws and conditions.

·        Historic heritage: include new content stating that filming in proximity to historic (including cultural) heritage will be subject to conditions to protect these sites.

·        Health and safety: include new content to reflect the new Health and Safety at work Act 2015 and requirements to prepare a site specific health and safety plan.

·        Filming on Tūpuna Maunga: update content to reflect that applications to film on Tūpuna Maunga are assessed by the Tūpuna Maunga o Tāmaki Makaurau Authority.

·        Updates to content: update content to reflect current policy (e.g. smokefree policy), plans (Auckland Unitary Plan) and bylaws of Auckland Council.

·        Structural and editorial: amend some parts of the document to improve the logic, flow and readability of the document.

16.     The revised draft of the Auckland Film Protocol was approved by the Envrionment and Community Committee for public consultation in June 2019 (resolution number ENV/2019/73).

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Consultation on the revised draft of the Auckland Film Protocol took place from 21 June to 12 July 2019.  A total of 74 submissions were received; this represents a substantial increase on the 21 submission which were received in response to the 2015 review of the Auckland Film Protocol.  Of the submissions received, 72 were submitted using the online form and 2 non‑form hardcopy submissions were received. 

18.     Submitters were asked to identify if they worked in the screen sector or not, with:

·        29 submissions (39%) received from individuals or organisations that identified themselves as working in the screen sector

·        45 submissions (61%) received from individuals or organisations that do not work in the screen sector.

The questions included in the online form varied depending on whether the submitter identified themselves as working in the screen industry or not.

19.     A breakdown of all submissions received by local board area is shown in Table 1 below.  The small number of responses from individual local board areas means that a analysis of views by local board area was not possible for all local board areas.

 

Table 1: Breakdown of submissions made by local board area.

Local Board Area

Number of respondents

Percentage of respondents

Waitākere Ranges

17

23.0%

Albert-Eden

9

12.2%

Waitematā

8

10.8%

Rodney

6

8.1%

Upper Harbour

5

6.8%

Ōrākei

5

6.8%

Maungakiekie-Tāmaki

4

5.4%

Devonport-Takapuna

4

5.4%

Henderson-Massey

3

4.1%

Kaipātiki

3

4.1%

Howick

2

2.7%

Whau

2

2.7%

Māngere-Ōtahuhu

1

1.4%

Puketapapa

1

1.4%

Hibiscus and Bays

1

1.4%

Papakura

1

1.4%

Franklin

0

0%

Great Barrier

0

0%

Ōtara‑Papatoetoe

0

0%

Manurewa

0

0%

Waiheke

0

0%

Don't Know

1

1.4%

Outside Auckland

1

1.4%

Total

74

 

 

20.     A series of closed questions were asked of non‑screen sector individuals and organisations; a summary of the responses to these questions is shown in Table 2 below.  Table 2 shows that:

·        most respondents are supportive of Auckland Council’s film‑friendly approach and that;

·        most respondents think that the Auckland Film Protocol does enough to manage the impact that filming has on residents and businesses, on public open space and historic and cultural heritage.

Table 2: Feedback on the Auckland Film Protocols management of the impacts of filming

Question

Response

Percentage of regional submissions

(number of respondents is shown in brackets)

Do you support Auckland Council's film‑friendly approach?

Yes

75% (33)

Partially

20% (9)

No

5% (2)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on residents and businesses?

Yes

56% (18)

Partially

19% (6)

No

25% (8)

Do you think the Auckland Film Protocol does enough to manage the impact that filming has on our public open space and environment?

Yes

53% (23)

Partially

33% (14)

No

14% (6)

Do you think the Auckland Film Protocol does enough to manage the impact of filming on our historic and cultural heritage?

Yes

62% (26)

Partially

29% (12)

No

10% (4)

 

21.     The main reasons given by those who supported Auckland Council’s film‑friendly approach are shown in Table 3.

Table 3: Summary of key reasons for supporting Auckland Council’s film‑friendly approach

Theme

Summary of key submission points

Economic

·      generates employment and economic growth;

·      benefits communities and local businesses;

·      benefits a broad range of trades and industries;

·      attracts investment and businesses to Auckland.

Cultural and creative

·      has cultural benefits allowing and supporting the telling of stories visually;

·      supports the creative economy and enables people to find a future in the creative industries;

·      It’s fun and exciting to see Auckland on the screen.

Promotion and tourism

·      promotes and showcases Auckland to the world;

·      creates a positive image of Auckland.

 

22.     Table 4 showns the key reasons that respondents gave for partially supporting Auckland Council’s film‑friendly approach.

Table 4: Summary of key reasons given for partially supporting Auckland Council’s film‑friendly approach.

Theme

Summary of key submission points

Access

·      the impacts on resident, including parking restrictions, road closures and ability to use public open space while filming is taking place need to be considered and managed;

·      need to ensure that film‑makers are respectful of other users of public open space.

Notification

·      there needs to be sufficient notification to ensure that residents and businesses are aware of open space being used for filming and are not inconvenienced.

Balance

·      need to consider and manage the impact that filming has on the environment and impacted residents;

·      need to balance the cumulative impacts of filming.

Equity

·      need to ensure that fees for commercial use of public places are fair.

 

23.     The key reasons given for not supporting Auckland Council’s film‑friendly approach were:

·        the cost to ratepayers of enabling filming;

·        that there is not enough protection for individuals, businesses and residents affected by filming being carried out on private property.

24.     A series of open‑ended questions were also included to elicit further information about responses to these questions and about a range of other topics.  Staff have worked through submissions to determine any changes to be recommended for the final revised Auckland Film Protocol.  Attachment A identifies key themes and submission points along with proposed staff responses.  

A summary of the most common submission themes and the proposed staff responses are shown in table 5.

Table 5: Summary of key submission themes and proposed staff responses.

Key themes

Summary of proposed responses

Use of drones for filming

Include additional guidance on the use of drones around native birds and in proximity to other users of public open space and adjoining private properties.

Impact on natural environment

Include stronger messaging about the importance of respecting Auckland’s natural environment, that film permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Kauri dieback

Amend to ensure that conditions may be placed on film permits in any public open space (controlled by Auckland Council) where kauri are present.

Impact on native species

Include stronger messages around the potential impact of filming on native species, such as birds and that filming permits may be subject to conditions to manage impacts and/or that filming may be subject to restrictions where these impacts cannot be appropriately managed.

Impact on access to public open space

Include stronger messages around the need for filmmakers to be respectful of other users of public open space and state that film permits give limited permission to occupy public open space.

Compliance and enforcement

Include stronger messages around the requirement for filmmakers to comply with Auckland Council policies, plans, bylaws and the terms and conditions of their film permit.

Health and safety

Amend to enable production companies to arrange alternative timeframes for the submission of a site specific health and safety plan by agreement with Screen Auckland.

Notification

Screen Auckland to consider operational approaches to achieving wider public notification.

Impact on business

No change to the Auckland Film Protocol.  The protocol is intended to provide a framework that enables decisions to be made on a case‑by‑case basis.

Equity

No change to the Auckland Film Protocol.  Fees for commercial use of public open space are set under the Auckland Council Trading and Events in Public Places Bylaw 2015 and amended through the long term plan and annual plan.

 

25.     This report seeks formal feedback from the board at its August 2019 business meeting on the recommended changes to the revised draft Auckland Film Protocol in response to consultation feedback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Engagement with staff involved in the process of assessing and approving film permit applications, from across the council group, was undertaken to inform the review and proposed amendments to the Protocol.  This included engagement with Auckland Transport, Panuku Development Auckland, and with Auckland Council community facilities, region‑wide planning, social policy and bylaws, visitor experience and heritage

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Role of local boards in film permitting

27.     Landowner approval is required to film on any public open space in the Auckland region.  Local boards are responsible for landowner approvals for local parks and reserves.  Engagement with local boards that experience a high volume of applications for film permits was undertaken in September and October 2018 to inform the review of the Auckland Film Protocol.  A summary of the key engagement themes is included in Attachment C and was reported to the Environment and Community Committee in July 2019.

28.     A key theme from local board engagement was that the film permit timeframes mean that landowner approval timeframes are very tight, particularly when considering complex or contentious applications.  It was also noted that the current timeframes do not allow sufficient time to consider applications at full board meetings or to consult key stakeholders.  Given this, the following options on film permit timeframes were presented to the Environment and Community Committee at a workshop in May 2019 and at the June 2019 meeting.


 

Option one: Status Quo

Option two: amend the permit timeframes

·        Option 2(a) the permit time frame is amended to be “up to five working days”.

·        Option 2(b) the permit time frame is increased to 5‑7 working days.

29.     Following direction from the Environment and Community Committee, that increasing timeframes could act as a disincentive making Auckland internationally uncompetitive, the status quo option was retained in the draft Auckland Film Protocol.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Auckland Tourism, Events and Economic Development (ATEED) has an ongoing relationship with several mana whenua and mataawaka groups, across its whole portfolio of activity.  To inform the review of the Protocol the 19 iwi authorities were invited, in writing, to inform the review.  In relation to film permit applications Māori views and input may be obtained in several ways where there is a potential impact on particular land or sites. This is usually coordinated either by the film facilitator, or through the relevant parks manager.

31.     Specific processes are in place for the tūpuna maunga, with all commercial filming on the maunga requiring the approval of the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority).  Screen Auckland facilitates all requests for approval to film on the tūpuna maunga.  Approval to film will be subject to conditions and restrictions set by the Tūpuna Maunga Authority.  Meetings were held with staff of the Tūpuna Maunga Authority to inform the review and ensure that proposed amendments are consistent with the policy of the Tūpuna Maunga Authority.

Ngā ritenga ā-pūtea

Financial implications

32.     The proposed amendments to the Protocol do not impact on existing levels of service and will not impact on operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no significant risks arising from the local board giving feedback on the proposed changes to the revised draft Auckland Film Protocol at this time.

34.     If adoption of the revised Auckland Film Protocol is delayed this would impact on council’s ability to implement the proposed changes.

Ngā koringa ā-muri

Next steps

35.     Public feedback and proposed amendments to the Auckland Film Protocol will be presented to the Environment and Community Committee for approval.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Key submission themes and responses

89

b

Draft 2019 Auckland Film Protocol

99

c

Summary of preconsultation engagement

159

     

Ngā kaihaina

Signatories

Author

Marie Jenkins, Screen Facilitation Manager, ATEED

Authorisers

Victoria Villaraza - Acting General Manager, Local Bboard Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


 


 


 


 


 


 


 


 


Whau Local Board

28 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Whau Local Board

28 August 2019

 

 


 


 


Whau Local Board

28 August 2019

 

 

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

File No.: CP2019/15571

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary to local boards of informal views presented at recent workshops on the draft findings of the Animal Management Bylaw 2015 review, and to provide an opportunity for any formal resolutions from local boards.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is reviewing the Animal Management Bylaw 2015 as part of its required five-year statutory review.

3.       Staff circulated a draft findings report on the bylaw review to all local boards in May 2019.

4.       Eighteen local boards requested individual workshops to ask staff questions and provide informal views on the draft findings. Staff conducted these workshops in June and July 2019.

5.       The workshop discussions about the draft findings report included:

·    animal nuisances occurring regionally and locally

·    issues with some definitions in the bylaw

·    requirements to provide identification for owned animals

·    Auckland Council’s processes for managing animals

·    current and suggested controls on specific animals, e.g. stock, bees, horses, and cats.

6.       This report summarises the informal views provided at these workshops. These informal views will guide staff in developing and assessing options for managing animals in Auckland. 

7.       This report also gives local boards an opportunity to formalise any views before staff present findings and options to the Regulatory Committee in early 2020. Staff will seek direction from the committee at that time if the bylaw needs to be confirmed, amended, or revoked.

8.       Local boards will have another opportunity to provide formal views when staff develop a statement of proposal following the Regulatory Committee’s recommendations.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

b)      provide any formal views on the draft findings of the Animal Management Bylaw 2015 review.

 

Horopaki

Context

9.       The Ture ā-rohe Tiaki Kararehe 2015, Animal Management Bylaw 2015, was adopted by the Governing Body on 30 April 2015.

10.     The purpose of the bylaw is to provide for the ownership of animals in a way that:

·    protects the public from nuisance

·    maintains and promotes public health and safety

·    minimises the potential for offensive behaviour in public places

·    manages animals in public places.

11.     To help achieve its purpose the bylaw enables rules to be made on specific animals in separate controls (Figure 1). The bylaw contains controls for:

·    beekeeping in urban areas

·    keeping stock in urban areas

·    horse riding in a public place.

Figure 1 – Animal Management Bylaw 2015 framework

The bylaw does not address dogs

12.     Dogs are managed through the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019. The Dog Control Act 1996 requires territorial authorities to adopt a dog management policy.

13.     The bylaw regulates owners of any animal of the animal kingdom except humans and dogs.

The bylaw does not regulate animal welfare 

14.     The Local Government Act 2002 and Health Act 1956, under which the bylaw was created, provide powers to protect people from nuisance and harm, not animals. 

15.     Issues with predators eating protected wildlife or animals trampling natural fauna are addressed through other legislation such as the Animal Welfare Act 1999, Wildlife Act 1953 and Biosecurity Act 1993. 

 

The bylaw must be reviewed to ensure it is still necessary and appropriate

16.     Auckland Council must complete a statutory review of the bylaw by 30 April 2020 to prevent it from expiring.

17.     Following the statutory review, the council can propose the bylaw be confirmed, amended, revoked or replaced using a public consultative procedure.

18.     In May 2019 staff completed a draft findings report for the bylaw review. The draft report identified current issues with animal nuisance and potential areas of improvement for the bylaw.

Staff held local board workshops to obtain informal views on the draft findings report

19.     Staff provided a copy of the draft findings report to all local boards in May 2019. Eighteen local boards requested workshops which were conducted in June and July 2019.

20.     At these workshops local boards provided informal views and asked questions on the draft findings report. These informal views will aid staff in producing a range of options to respond to identified animal nuisance and management issues.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     The following sections summarise the informal local board views from the workshops collectively. The sections provide informal views on:

·    ongoing animal nuisance issues

·    the bylaw’s definition of ‘owner’

·    the bylaw’s definition of ‘nuisance’

·    exclusion rules for companion animals

·    identifying owned animals

·    the council’s processes for managing animals

·    views on existing and new controls for specific animals.

22.     The PowerPoint presented at the local board workshops is provided in Attachment A. The subsections below reference the relevant slide pages. 

23.     Questions from local boards at the workshops are provided in Attachment B. These questions will be further explored during the options analysis.

There are ongoing issues with animal nuisance (Slides 9-10)

24.     At the workshops staff presented known animal nuisances occurring regionally and locally. Previous engagement captured many types of nuisance, but local boards added and emphasised the nuisances listed below.

Table 2 - Local board informal views on animal nuisances

Bees

·    Bees leaving excrement on cars is a minor nuisance. 

·    Some people, especially those with bee allergies, are fearful of bees coming onto their property. 

Birds

·    Types of nuisance caused by birds is very subjective.

·    People are abandoning geese and ducks. 

·    Breeding parrots is a nuisance.

·    Turkeys and peacocks are causing a nuisance in rural areas.

·    Feeding wild pigeons and seagulls is causing a nuisance.

Cats

·    There are large numbers of stray cats across the region.

·    Cats breed in construction and development spaces.

·    Cats cause a nuisance by defecating in vegetable gardens.

·    Abandoned kittens become feral and cause nuisance.

·    Cats are eating native wildlife.

Pigs

·    In urban areas temporarily keeping pigs for fattening causes nuisance. 

Rabbits

·    Rabbit infestations on council land cause nuisance to neighbouring properties.

Roosters

·    Roosters are a nuisance and can be vicious, harmful animals.

·    In rural areas people are abandoning roosters.

·    Rural areas have a higher tolerance for roosters.

Stock

·    In rural areas there are issues with fences deteriorating and stock escaping.

·    Loose chickens and wandering stock are a nuisance.

Vermin

·    People complain about vermin and water rats in waterways, low tide or the deep bush.

·    Open composting could create issues with vermin.

·    Complaints about rats are increasing.

The bylaw’s definition of ‘owner’ needs to be reviewed (Slide 15)

25.     The bylaw focuses on the responsibilities of owners of animals. It is unclear if someone who is providing for the needs of an animal, such as food or shelter, becomes responsible for that animal as their ‘owner’.

26.     Most local boards view that the bylaw’s definition of ‘owner’ should be clearer.

Table 3 - Local Board informal views on the definition of ‘owner’

·    Any animal, whether owned or unowned, should be addressed in the bylaw.

·    The current definition is useful as it captures a broad scope of animal owners.

·    The definition should elaborate on criteria for the phrase ‘under that person’s care’.

·    Owner definition should include accountability for feeding wild animals but should:

not punish volunteers who care for the animals’ wellbeing

allow animal control officers to feed animals to trap them.

27.     In response to questions from local boards at the workshops, staff note the following.

·    The Regional Pest Management Plan 2019-2029 manages cats that are not microchipped or identified by a collar and that are on significant ecological areas.

·    The Wildlife Act 1953 provides that a wild animal is the property of the Crown until it has been lawfully taken or killed. At that point it becomes the property of the killer or trapper. This act specifically excludes some animals, such as cats, pigeons and rats, from being vested in the Crown.

·    In areas of high conservation value or where there is serious threat, the council will undertake control of certain pest animals. In general, landowners and occupiers are primarily responsible for managing pests.

The bylaw’s definition of ‘nuisance’ needs to be reviewed (Slide 15)

28.     The bylaw uses the Health Act 1956 definition of ‘nuisance’. This includes a person, animal thing, or circumstance causing unreasonable interference with the peace, comfort, or convenience of another person.

29.     Local boards provided a mix of informal views on the definition of ‘nuisance’. Some local boards commented that the definition should have more specific criteria, while others said the bylaw should retain the current broad definition.

Table 4 - Local board informal views on the definition of ‘nuisance’

·    The definition of nuisance in the Health Act 1956 is outdated.

·    Having specific and measurable criteria for nuisance is good.

·    The nuisance definition is difficult to enforce without some specific criteria.

·    Intensification and tenancy laws allowing for pets will increase nuisance incidents, so the definition needs more specific criteria.  

·    Reporting animal nuisance can cause tension between neighbours. Specific criteria would be useful, so neighbours are not left to interpret nuisance on their own.

·    A broader definition of nuisance fits with common law and covers more occurrences.

·    There cannot be one definition of nuisance since there is no one definition of Aucklanders.

·    The definition of nuisance in the bylaw should have both general and specific parts.

Incorporating companion animals into the bylaw needs to be reviewed (Slide 15)

30.     Currently, the bylaw does not mention companion animals (pets).  The bylaw manages animals equally unless they are stock, poultry or bees.

31.     Some Aucklanders find it confusing that the bylaw does not specifically address companion animals. There is misunderstanding that stock animals which are kept as pets instead of food, such as pigs and goats, are not subject to the bylaw’s stock controls.

32.     Local boards had mixed views about creating a definition for companion animals. Some viewed the rules should apply based on how the animal is kept. Other local boards said the rules should apply regardless if the animal is a pet.

Table 5 - Local board informal views on adding companion animals in the bylaw's definitions

Companion animals should have separate rules

·    Some animals should be defined as companion animals in the bylaw.

·    The bylaw should make exceptions if any animal is defined as stock but is a pet.

·    Companion animals should be excluded from the bylaw rules.

Goats are popular pets and can be good companions.

Farm animals as pets can provide the same benefits as traditional pets.

Companion animals should not have separate rules

·    Companion animals which are stock animals should still require same licensing process as other stock animals. 

·    Companion animals should not have their own rules as some neighbours are not familiar or okay with stock animals being kept as pets.

·    Having a specific definition increases complexity and introduces subjectivity. It should not matter what a person says about their animal.

·    People should not be allowed to have livestock as pets in urban areas.

·      An animal is an animal no matter how it is kept. Since the nuisance effects on neighbours are the same, there should be no distinctions.

33.     In response to questions from local boards at the workshops staff note that you cannot buy or take ownership of a pest animal. If you already own a pest animal, you can keep it, but you cannot abandon it, give it to a new owner, or allow the pest animal to breed. The Regional Pest Management Plan 2019-2029 classifies unowned cats as pests.

Requirements for identifying owned animals needs to be reviewed (Slide 17)

34.     The bylaw does not require owners to provide their animal with identification.

35.     The draft findings report revealed that requiring animal identification would facilitate addressing animal nuisance issues. Most local boards viewed animal identification as helpful but impractical.

Table 6 - Local board informal views on identifying owned animals

·    If your animal is going to leave your property, it should be identified.

·    Council should offer a form of assistance to identify your animal.

·    Every farm animal should be tagged and named.

·    Identifying animals would prevent people from feeding unowned animals.

·    Identifying animals is useful but impractical.

·      The council should collaborate with the National Animal Identification and Tracing database.

36.     In response to questions from local boards at the workshops, staff note that provided there is a valid purpose, the council has power to regulate animal registration. Any requirement would need to match the size and scale of the issue and would need to show it would effectively reduce harm and nuisance to people.

There is uncertainty about the council’s processes for managing animals (Slide 17)

37.     The draft findings report identified that some Aucklanders are unclear about the council’s processes and protocols for managing animals, especially unowned animals. This confusion reduces people’s willingness to report nuisance, as they are unsure who is responsible. Only two per cent of surveyed respondents who experienced animal nuisance reported it to the council.

38.     The draft findings report identified the bylaw could be strengthened by providing information about non-regulatory processes and protocols for managing animals, especially unowned animals. Most local boards viewed that the council’s processes could be clearer.

Table 7 - Local board informal views on council processes for managing animals

·    The bylaw should be clear on what the council does and does not do regarding animal management.

·    The council should clarify the process for reporting unowned animals causing nuisance.

·    The bylaw’s animal management processes need to align with the Regional Pest Management Plan.

·      The council should offer mediation services for disgruntled neighbours over animal nuisance.

39.     In response to questions from local boards at the workshops, staff note the following.

·    A property owner may trap and/or lawfully kill an animal on their property. It is a criminal offence to kill an owned animal or destroy the animal inhumanely. 

·    To prove a legal claim for damage to private property by an owned animal, the property owner would need to show the owner of the animal had failed to take reasonable care to avoid the damage.

·    Culling is managed by central government laws and regulations, rather than the Animal Management Bylaw 2015.

Views on existing controls for specific animals in the bylaw (Slide 22)

40.     Around 90 per cent of surveyed Aucklanders said the current bylaw controls for bees, stock and horses were about right or had no view.

41.     The draft findings report showed council compliance response officers would find limits to urban beehives and more specific requirements for chicken coop locations easier to enforce than the current bylaw controls. 

42.     Local boards had a mix of views. Some had views on needing more controls, and some had views to keep the controls the same or less. 

Table 8 - Local board informal views on the current controls in the bylaw

Animal

Current control

Views on more control

Views on same or less control

Bees

Any properties, urban or rural, can keep any number of bees.

Beekeepers must manage the flight path and temperament of their bees.

Beekeepers must ensure nuisance from their bees’ excrement is minimised, and the bees have a suitable water source on the premises.

·      The council should restrict beekeeping if people have bee-sting allergies. 

·      Limit the number of beehives in an area to prevent colony competition.

·      Increase awareness and visibility of who keeps bees in an area.

·      Restrict beekeeping to rural areas.

·      Restrict the number of beehives a person can have in urban areas.

·      Restrict beehive ownership by size of property.

·      There should be minimum training or qualification to own bees. You need experience.

·      Amateur beekeepers should be treated differently to commercial beekeepers.

·      Bees are not causing much nuisance, so there is no need for more regulation.

·      We should be encouraging beekeeping. Should regulate rather than overregulate. 

·      Do not restrict bees to just urban areas.

·      Bees should be unregulated.

·      Would be concerned if licensing costs for beekeeping were introduced. 

·      Should be careful about restricting bees as they are important to the ecosystem. 

 

Horses

Local boards are able to set specific controls for horses for local parks and beaches.

Horses are currently not allowed to be kept in urban areas without a licence from the council unless the premises is larger than 4,000 square metres.

 

·      The same access rules for dogs on beaches should be applied to horses.

·      Do not prohibit horses on beaches but restrict them to off-peak times.

·      Should lobby central government to include the same powers that protect native fauna and wildlife from dogs for horses.

·      Horse owners should be responsible for removing manure. The bylaw should encourage accountability and consider that picking up manure is not always practical, e.g. on busy roads.

·      Should be allowed to ride horses on berms.

·      Horses should not be banned from roads. There are few places to ride.

Animal

Current control

Views on more control

Views on same or less control

Horses

cont.

Horses are permitted in public spaces if:

·      manure is removed

·      consideration is taken to not intimidate or cause a nuisance for other public space users

·      beach dune damage is minimised. 

 

·      Increase communication and awareness of current controls to horse owners.

·      Would rather have horses on the roads than scooters.

Stock

Chickens, ducks, geese, pheasants and quail are the only stock animals currently permitted by the bylaw in urban areas without a licence from the council. Any other stock animal, including roosters, would require a licence from the council in urban areas unless the premises is larger than 4,000 square metres.

Stock in urban areas must also be restrained within the boundaries of the premises on which they are kept, and chicken coops must not cause a nuisance and must be regularly cleaned.

In rural areas the above controls do not apply. Rural residents must ensure their animals do not cause a nuisance to any other person.

·      Stock should not be kept in urban areas. This is also humane for the animal. 

·      There should be penalties for poor stock-fencing by roads in rural areas.

·      The bylaw needs a mechanism to deal with repeat ‘wandering stock’ offenders.

·      The criteria for keeping goats and other herbivores should be defined by the amount of grassy area on the property.

·      There should be restrictions on how far a chicken coop should be from the property boundary.

·      Fewer chickens should be allowed in urban areas. 

·      Roosters should not be allowed in rural lifestyle blocks in urban areas.

·      The current stock controls are adequate.

·      Support allowing pheasants in urban areas.

·      There are already legal consequences for not fencing your stock. The bylaw does not need to address. 

·      If you have a large property in an urban area, goats should be allowed.

·      Make sure urban pet days are still allowed.

·      It does not matter where the chicken coop sits on the property if it is cleaned regularly.

·      There should not be a complete ban on roosters in urban areas. 

Views on new controls for specific animals (Slide 23)

43.     A quarter of surveyed Aucklanders (26 per cent) said the bylaw should introduce controls for other animals. Of those wanting controls for other animals, over half (57 per cent) wanted controls introduced for cats.

44.     The draft findings report identified that council compliance officers and the SPCA support microchipping and registering of cats.

45.     Local boards provided mixed views on introducing controls for new animals. The local boards agreed that any regulatory response would need to match the scale of the issue, be cost-effective, and have measurable effects on reducing nuisance.

Table 9 - Local board informal views on controls for cats and other animals

Informal local board views on controls for cats

Informal views on introducing controls for cats

·    The bylaw should limit the number of cats a person can own.

Should make sure extremes are restricted, such as having 30+ cats.

·    The bylaw should require the de-sexing of cats.

The council should work closely with the SPCA in this matter.

Make it compulsory for cat owners.

·    Local boards have varying support for requiring microchipping of cats including: 

full compulsory microchipping across the region

limited microchipping only to cats living in eco-sensitive areas.

·    The bylaw should have the same registration process for cats as the council has for dogs.

·    There should be a curfew for cats.

·    There should be controls to dissuade people from feeding stray cats, as it reinforces the cats’ behaviour.

·    Publish best practices for tourists with cats and other animals visiting Hauraki Gulf Islands.

·    The council should restrict cats from wandering.

·    The council should restrict certain cat breeds, like Bengals.

Informal views on not introducing controls for cats

·    Cat registration is difficult and has failed before. Auckland Council already has difficulty registering and enforcing dogs.

·    Rely on the Regional Pest Management Plan 2019-2029 guidelines.

·    Cats naturally wander. Containing them would be cruel.

·    The council should invest in substantial long-term public education regarding cats.

·    If the council restricts caring for stray cats, it could create animal welfare issues. 

·    Controlling cats is too trivial for the council to get involved.

Informal local board views on controls for other animals

·    Rules are needed to restrict feeding wild animals in public, especially birds.

·    How many animals a person can own should be restricted by section size.

·    There should be a higher management expectation on animal owners in urban areas.

·    The bylaw should address the health risks that animals can cause their owners.

·    There should be a complete ban on snakes and ferrets.

·    Rabbits are a major pest, especially in urban areas. The bylaw should restrict breeding.

·    There should be controls on keeping birds in small cages.

·    Unless there is a significant problem, neighbours should sort out their own problems.

 

46.     In response to questions from local boards at the workshops, staff note the following,

·    Any costs for managing stray cats would be investigated during the options development phase to respond to nuisance issues.

·    The Local Government Act 2002 would give the council power to impose a curfew on cats if it was an appropriate response to the scale of the nuisance and would clearly show how the curfew would reduce harm and nuisance to humans.

·    The council currently has more legal power to respond to dog nuisance than cat nuisance. The Dog Control Act 1996 gives the council wide-varying powers to address dog issues. There is no similar legislation for cats. 

·    Rat pest control is addressed through the Regional Pest Management Plan 2019-2029.

·    The Regional Pest Management Plan lists some tropical animals that can be treated as pests. These include eastern water dragons, Indian ring-necked parakeets, and snake-necked turtles.

·    Chickens were not classified as pests in the Regional Pest Management Plan. The purpose of the plan is to protect the Auckland region’s important biodiversity assets. There are no significant biodiversity benefits to managing feral chickens at a regional level. Feral chickens are primarily a human nuisance issue centred in the urban areas where people feed them.

Other views from local boards

Rights of property owners and protection

47.     The bylaw does not explain what options property owners have to handle animal nuisance on their property themselves. It is unclear which animals property owners are allowed to trap and dispose of on their own and which animals are protected.

48.     Some local boards said the bylaw should clarify property owners’ rights.

Enforcement

49.     Some local boards said the council should be prepared to enforce any rules it may introduce.

50.     The Local Government Act 2002 does not give the power to issue an infringement notice under a bylaw. Compliance officers have said this inhibits their ability to address nuisance issues as their next step after trying to elicit voluntary compliance is prosecution. This can be costly to the council.

51.     Some local boards provided views that the Local Government Act 2002 should be amended to allow for infringement fines. Some local boards viewed that the bylaw would already be fit for purpose if it could be enforced with infringements.  

Education

52.     Most local boards said the council needs to increase education and awareness about the current animal management rules. Some local boards viewed that the council should focus more on informing Aucklanders of responsible animal management than increasing regulation. 

53.     Some local boards also advised that any changes to the bylaw, if required, would need to have a strong communication and awareness plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54.     The bylaw affects the operation of council units involved in animal management. These include biosecurity, animal management and compliance response officers. Staff held face-to-face meetings and a workshop with council officers. These views were provided in the draft findings report and workshops. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55.     Staff captured informal local board views through cluster workshops in March 2019. The draft findings report was shared with all local boards in May 2019, and staff attended individual local board workshops through June and July 2019.   

Tauākī whakaaweawe Māori

Māori impact statement

56.     Staff sought views from mana whenua at the Infrastructure and Environmental Services Forum in April 2019. The members present at the hui sought clarity that the bylaw’s reference of ‘public places’ does not extend to papakāinga (communal Māori land).

57.     Members were also concerned with threats to estuaries, beaches, and waterways from unregulated coastal horse trails. These views were provided in the draft findings report and options development will consider these views. 

Ngā ritenga ā-pūtea

Financial implications

58.     The cost of the bylaw review and implementation will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59.     There is a risk that the public may perceive this report as formal local board views or an attempt to regulate cats without public engagement. This risk can be mitigated by replying to any emerging media or public concerns by saying that no additions or changes will be made to the Animal Management Bylaw 2015 without full public consultation.

60.     Local boards will have an opportunity to provide formal resolutions on any changes proposed to the bylaw in early 2020 before a public consultative procedure.

Ngā koringa ā-muri

Next steps

61.     Following any additional formalised views from local boards, staff will generate and assess options to respond to identified animal nuisances. Staff will present these findings and options in a report to the relevant committee in the new council term in early 2020. 

62.     Staff will seek formal local board views when developing a statement of proposal once the committee gives direction on animal management. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Presentation at local board workshops on draft findings of the Animal Management Bylaw 2015 review

175

b

Local board questions from the workshops

199

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Policy Analyst

Authorisers

Louise Mason - GM Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Whau Local Board

28 August 2019

 

 


 


Whau Local Board

28 August 2019

 

 

Local board annual report 2018/2019

File No.: CP2019/14280

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2018/2019 Annual Report for the Whau Local Board, prior to it being adopted by the Governing Body on 26 September 2019.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2018/2019 is being prepared and needs to be adopted by the Governing Body by 26 September 2019. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      adopt the 2018/2019 Whau Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Whau Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

 

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its 2018/2019 Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6.       Auckland Council currently has a series of bonds quoted on the NZX Debt Market (quoted bonds) maintained by NZX Limited. As a result, the council is subject to obligations under the NZX Main Board and Debt Market Listing Rules (listing rules) and the Financial Markets Conduct Act 2013 (FMCA). Under these obligations, local boards may not release annual financial results in any form, including publishing their agenda/minutes containing their results, until council group results are released to the NZX on 27 September 2019.  Therefore, the attached annual report is being presented as confidential.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

8.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

10.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

11.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2018/2019 Annual Report for the local board are:

·        Audit NZ review during August and September 2019

·        report to the Governing Body for adoption on 26 September 2019

·        release to stock exchanges and publication online on 27 September 2018

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2018/2019 Whau Local Board Annual Report (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Victoria Villaraza - Acting General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 

Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2018/2019

File No.: CP2019/14309

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Whau Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2019, and the overall performance for the financial year, against the agreed 2018/2019 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Whau Local Board and includes financial performance and delivery against work programmes for the 2018/2019 financial year.

3.       Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

4.       Key highlights for quarter four include:

·    The Whau Pacific Peoples Plan was launched in May, and the Whau Ethnic Peoples Plan was launched in June. Celebratory launch events were held to thank all those who participated in the two processes and look forward to implementation of the respective plans’ recommendations

·    Public engagement on the Avondale integrated library and community centre was held, including significant engagement with mana whenua

·    Over 700 plants were planted at Oakley Creek via the Ecological Volunteers Programme

·    The PopUp Business School was held between the 29 April and the 10 May.

5.       Key activity achievements from the 2018/2019 work programme include:

·    Site identification for the new Avondale integrated library and community centre was approved by the local board, enabling the implementation of this facility to progress

·    Completion, adoption and launch of the Ethnic and Pacific Peoples’ Plans

·    Holly Street to Heron Park Walkway was opened

·    Adoption of Waitakere ki tua to better support Maori priorities and aspirations.

6.       Key activities not delivered / not progressed as expected include:

·    The Whau Local Economic Development Plan has not been delivered. A proposed refresh of the plan was developed by ATEED in 2018 but was not adopted by the local board and attempts to further review the plan and bring it to implementation were unsuccessful.

·    New Lynn Transit Laneway stage 2 was unable to proceed as originally intended due to issues that have arisen with underground infrastructure and ownership of the asset. A solution will be progressed in quarter one with a view to replacing the concrete surface of the laneway.

·    The Rewarewa pathways project has been cancelled by staff on the basis that it was not possible to find a way forward that was aligned with local board priorities and preferences.

7.       The 2018/2019 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019.

 

Horopaki

Context

8.       The Whau Local Board has an approved 2018/2019 work programme for the following operating departments:

·   Community Services (Arts, Community and Events; Libraries and Information; Parks, Sport and Recreation; and Service Strategy and Integration) approved on 27 June 2018 (Resolution number WH/2018/72)

·   Community Facilities: Build Maintain Renew and Community Leases, approved on 25 July 2018 (Resolution number WH/2018/82)

·   Infrastructure and Environmental Services, approved on 27 June 2018 (Resolution number WH/2018/70)

·   Local Economic Development, approved on 27 June 2018 (Resolution number WH/2018/71)

9.       The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The key achievements to report from the quarter four period include:

·    The Whau Pacific Peoples Plan was launched with a celebratory event in May to thank all those who participated in the process and look forward to implementation of the plan’s recommendations.

·    The Whau Ethnic Peoples Plan was launched with a celebratory event in June to thank all those who participated in the process and look forward to implementation of the plan’s recommendations.

·    Public engagement on the Avondale integrated library and community centre was held, including significant engagement with mana whenua. This engagement was intended to identify service requirements and inform the design brief for the facility.

·    Over 700 plants were planted at Oakley Creek via the Ecological Volunteers Programme.

11.     The PopUp Business School was held between the 29 April and the 10 May. A full report will be provided to the local board soon.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2019) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

13.     The graph below shows the activity status of activities which shows the stage of the activity in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes. 


 

Graph 3: work programme activity by activity status and department

14.     The table below shows the overall performance of work programme activities (RAG status and activity status by work programme).

Table 1: End of year Local Board Work Programmes Status

Key activity achievements from the 2018/2019 work programme

15.     The key achievements in the delivery of the local board work programmes for 2018/2019 include:

·    Site identification for the new Avondale integrated library and community centre was approved by the local board in quarter two, enabling the implementation of this facility to progress

·    Completion, adoption and launch of the Ethnic and Pacific Peoples’ Plans in quarters three and four

·    Holly Street to Heron Park Walkway was opened in quarter two

·    The new pocket park in New Lynn Town Centre was opened in quarter one

·    The upgrade to Brains Park was completed in quarter one

·    Seventy-seven businesses were visited in the Glendene and Rosebank Road area, as part of the Industrial Pollution Prevention Programme throughout the year

·    Adoption of Waitakere ki tua to better support Maori priorities and aspirations in quarter three.


 

Overview of work programme performance by department

Arts, Community and Events work programme

16.     In the Arts, Community and Events work programme, there are 22 activities that were completed by the end of the year or will be by end of July 2019

Parks, Sport and Recreation work programme

17.     In the Parks, Sport and Recreation work programme, there are six activities that were completed by the end of the year or will be by end of July 2019, four of which are funded from the local board’s LDI. Activities that are delayed, on hold or not delivered are discussed in the table below.

Activity name

RAG status

Activity status

Explanation and mitigation

Open space services provision planning

Red

In progress

All the activities are in progress but will not be completed in Q4. The programme was re-defined at a workshop with the local board in October 2018.Progress on each is outlined below:

·    Play Provision Assessment: Delayed, final draft document to be presented at a future workshop.

·    Diversity in Parks investigation: Regular discussions with Arts, Community and Events and Active Recreation arranged to determine how recommendations from the report could be implemented in existing programmes for the 2019/2020 financial year.

·    Shade/Shelter Provision Assessment: Principles of provision workshopped with the local board in Q3. Final draft document will be workshopped for adoption in Q1 2019/2020.

·    Olympic Park carpark investigation: Local board updated Q3. A report is being drafted to seek approval from the Auckland Transport Parking Committee for enforcement for two car parks at Olympic Park. This project is expected to be completed in Q1. Auckland Transport have advised the proposed changes are still being discussed with stakeholders.

Maori naming of reserves and facilities Phase Two

Red

In progress

The activity is progressing as previously reported, with four mana whenua having indicated naming interests and now engaged in an agreed process to ensure one name is gifted back to the local board per site.

Avondale College courts – facility partnership

Red

On hold

Avondale College, Netball Waitakere and Netball Northern have informed staff of their intention to withdraw from this facility partnership project. This means the project will cease and no further funding will be committed. The local board will be updated in Q1.

Specific Implementation for Auckland’s urban forests (Ngahere) Strategy

Amber

In progress

A draft local assessment report has been completed for review by the local board, to be followed by a final report for approval in Q1.

 

This will complete the Knowing phase. The local board has allocated funding for the Growing phase in 2019/2020.

 

Libraries and Information work programme

18.     In the Libraries and Information work programme, there are eight activities that were completed by the end of the year or will be by end of July 2019, of which two – additional targeted programming and additional opening hours – are funded through the board’s LDI budget.

Service Strategy and Integration work programme

19.     The only current item in the Service Strategy and Integration work programme is the LTP-funded development of an integrated library and community centre in Avondale. This activity is progressing as anticipated with community engagement and the development of a draft design brief completed in Q1.

Community Facilities: Build Maintain Renew work programme

20.     In the Community Facilities: Build Maintain Renew work programme, there are 64 activities that were completed by the end of the year or will be by end of July 2019, of which 40 are ABS Capex, three are ABS Opex, 13 are LDI Capex, one is LDI Opex and the remainder are funded externally.

21.     There are three activities that are in progress but are delayed (amber), one activity that is significantly delayed (red) and two activities that have been cancelled and deferred in quarter four (grey). Activities that are delayed, on hold or not delivered are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Renew carparks – Golf Road Domain and Wingate Reserve

Red

In progress

Design works for all car parks except the upper car park at Blockhouse Bay Recreational Reserve have been completed but there is not enough money to start physical works, as follows:

·    Golf Road (two car parks), detailed design documentation has been completed. Next steps are to secure additional budget for physical works based on engineer's estimate.

·    Exminister Road car park, detailed design documentation has been completed. Next steps are to secure additional funds for physical works as per engineer's estimate.

·    Blockhouse Bay Recreational Reserve (two car parks - lower and upper), detailed design documentation has been completed for the lower carpark and the upper car park is still in the investigation stage. Next steps are to secure additional for lower car park based on the engineer's estimate and complete the investigation work for the upper carpark.

Carpark renewals – Blockhouse Bay Recreation Reserve and Mason Park

Amber

In progress

Detailed designed has been completed and engineers estimate including tender documentation are being prepared. Next step is to appoint a physical works contractor.

Motu Manawa Holly Street to Eastdale Road – Install walkway

Amber

In progress

Consultants have been engaged undertake design of the next stage of the walkway. The next step will be to discuss concept design with the local board.

New Lynn Transit Laneway Stage 2

Amber

In progress

It has been established that McCrae Lane is not an Auckland Council asset. An easement exists which limits the extent of any renewal work that can be completed by Auckland Council, and the permission of private asset owners is required to enable any renewal work to be completed.

 

Next steps will include communication with all stakeholders and governors to ensure all parties understand the ownership structure of the lane, and how the easement impacts Auckland Council's available renewal options. Continue to pursue private asset owner permission to complete, at least, a concrete resurfacing renewal.

Blockhouse Bay Beach Reserve – renew park fences

Grey

Cancelled

This project cancelled as Operational Management and Maintenance will deliver with minor minor capex works needed.

 

Rewarewa Pathways – design phase

Grey

Cancelled

Community Facility staff previously recommended transferring the LDI Capex funds currently allocated here to Auckland Transport to deliver pedestrian access from Rewarewa boardwalk to Rewarewa bridge via the existing McNaughton Way. The board did not support that, but there has been no further progress in identifying any alternative option and staff have now cancelled the project.

 

Community Leases work programme

22.     In the Community Leases work programme, there are two activities that were completed by the end of the year or will be by end of July 2019. There are two lease renewals and two new building leases that have been deferred.

23.     The new lease for the property at 33-37 Eastdale Road is in progress with an amber RAG status "This item is pending a formal report to be prepared on the outcome of the public notification and will be presented to the local board in September 2019.

24.     Public notification of council's intention to grant a new community lease for this facility is underway. A formal report to the board on the outcome of the public notification will be presented in September 2019. This lease project is deferred to the 2019/20 work programme.

Infrastructure and Environment Services work programme

25.     In the Infrastructure and Environment Services work programme, there are thirteen activities that were completed by the end of the year or will be by end of July 2019, most of which were delivered by the EcoMatters Environment Trust as part of a three-year funding agreement with the local board.

26.     The Manukau Harbour Forum is in progress with an amber RAG status. This work programme was not able to be delivered within this financial year due to the governance and management review not beginning until June 2019, and the symposium and community forum event being rescheduled from June to August 2019. Accrual of the 2018/2019 budget allocation for the symposium event will occur to cover costs.

Local Economic Development work programme

27.     In the Local Economic Development work programme, there are two activities that were completed by the end of the year or will be by end of July 2019. These were the Whau business pop-up school and the Young Enterprise Scheme.

28.     The Whau Local Economic Development Work Programme has a red status and is on hold. The local board declined to adopt a refreshed version of the Programme prepared by ATEED staff in 2018. Further discussions between staff around review and re-work of the document to meet the local board’s expectations were unable to progress in time to enable completion of the activity in Quarter four.

Deferred activities

29.     As part of the local board funding policy, activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2018/2019 will be deferred into 2019/2020 work programmes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     This report informs the Whau Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2018/2019 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

32.     Planning for Matariki events in libraries, community centres, houses and hubs has been underway ready for implementation early in quarter one, recognising the importance of Matariki to Maori living in the Whau.

33.     Engagement around the new Avondale integrated library and community centre has involved significant engagement between staff and mana whenua with a commitment to ensure ongoing meaningful input from mana whenua.

34.     Waitākere ki tua has now been completed and was adopted by the local board in March with an additional allocation of funding to enable immediate some of the report’s key findings to progress without delay. A shared broker across the three western local boards is one of the key components of Waitākere ki tua to be implemented in Quarter one.

35.     Staff are in regular contact with the marae staff at the Kelston Deaf school regarding the opening of the new marae in August 2019. Reporting on the noho marae from Generation Ignite will be provided in Q1 2019/2020. Ngapuhi Te Runanga-A-Iwi o Ngapuhi is reconnecting with Kelston Hub in Quarter one for planning purposes. The Māori elders group has been busy with openings and blessings of events around the Whau area. The group has also been guiding others to help with all the requests to conduct blessings and karakia.

36.     The Avondale kaumatua roopu held their first hui in Avondale to establish a roopu for local Avondale elders. The Kelston kaumatua roopu made a deputation presentation at the June 2019 local board business meeting.

Ngā ritenga ā-pūtea

Financial implications

37.     This report is provided to enable the Whau Local Board to monitor the organisation’s progress and performance in delivering the 2018/2019 work programmes and to report this to the public. This report is for information only and therefore there are no financial implications associated with this report.

Financial performance

38.     Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

40.     Information about any significant risks and how they are being managed and/or mitigated is  addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

41.     Deferral of budgets of unfinished activities will be added into 2019/2020 work programmes by quarter one reporting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

WLB Q4 Work Programme Update

215

b

WLB Q4 Financial Performance Summary (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Mary Binney - Senior Local Board Advisor - Whau

Authoriser

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 



Whau Local Board

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ATEED six-monthly report to the Whau Local Board

File No.: CP2019/14735

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This report provides the Whau Local Board with highlights of ATEED’s activities in the Whau Local Board area as well as ATEED’s regional activities for the six months 1 January to 30 June 2019.

2.       This report should be read in conjunction with ATEED’s Quarter 3 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 4 report to the Auckland Council CCO Finance and Performance Committee (available 17 September). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact. 

Whakarāpopototanga matua

Executive summary

3.       This report provides the Whau Local Board with relevant information on the following ATEED activities: 

·      Locally driven initiatives: Whau Pop-up Business School and the Young Enterprise Scheme

·      Supporting local business growth

·      Filming activity

·      Youth employment pathways

·      Youth connections

·      Offshore talent attraction

·      Local and regional destination management and marketing

·      Delivered, funded and facilitated events

4.       Further detail on these activities is listed under Analysis and advice.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)       receive ATEED’s update to the Whau Local Board – August 2019.

 

Horopaki

Context

5.       ATEED has two areas of focus:

Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

 

6.       These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7.       ATEED works with local boards, Council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8.       In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services[1] such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9.       ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10.     Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed

Tātaritanga me ngā tohutohu

Analysis and advice

11.     As at 30 June[2], 3303 businesses had been through an ATEED intervention or programme. Of these, 75 businesses were in the Whau Local Board area – 22 businesses went through Destination-related programmes and 53 businesses went through Economic Development-related programmes.

Economic Development

Locally Driven Initiatives:

12.     Whau Pop-up Business School: The PopUp Business School was contracted during Q3, and ran in New Lynn from 29 April to 10 May 2019, in partnership with the Henderson-Massey and Puketāpapa Local Boards and the Ministry of Social Development. A full report of the event is still to be received and will be made available to the Local Board when available.

13.     Young Enterprise Scheme: The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. The Chamber invoiced for funds during Q3 and payment was subsequently made. During the period, there were 58 schools participating in the Auckland YES programme, representing 1376 students completing the programme. Avondale College and Kelston Girls’ College are the two schools from the Whau Local Board area participating in the YES programme.

Supporting Local Business Growth

15. This area is serviced by the Business and Enterprise team in the West hub, based in the Henderson Service Centre. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

16. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management. 

17. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

 

18. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

·   Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

·   Callaghan Innovation subsidised innovation programmes

(https://www.callaghaninnovation.govt.nz/innovation-skills)

·   RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

·   NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/)

·   Referrals to NZ Business Mentors via The Chamber of Commerce.

19. During the reporting period, ATEED Business and Innovation Advisors met with 17 businesses in the Whau Local Board area, two for innovation advice and services and 15 for business growth and capability advice and services (two were returning clients). From these engagements:

·   Twelve RBPN vouchers were issued to assist with business capability training

·   One connection was made to Callaghan Innovation services and programmes

·   Six referrals were made to Business Mentors New Zealand

·   Four connections were made to ATEED staff and programmes

·   More than 80 connections were made to other businesses or programmes.

Other support for new businesses

20. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Six people from the Whau Local Board area attended an event below:

·   Starting off Right workshop - 2

·   Business clinic – 4.

Filming activity within the Whau Local Board area

21. ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

22. Between 1 January and 30 June 2019, 305 film permits were issued in the Auckland region across 379 locations and 404 days of filming. Of these, nine permits were issued in the Whau Local Board area. The Whau Local Board area’s share of film permit revenue was $1,339.13 for the period (total for all boards combined was $51,191.30).

23. On average, 37 crew work on each shoot day. This does not reflect filming that also takes place in studios, private property or low impact activity that wouldn’t have required a permit. During the period, 81 permits were issued for TV commercials (TVC), making up 27 per cent of permits issued. A quarter of the TVC permits were destined for an international market.

24. Some of the key film productions that were issued permits to film in the Whau Local Board area were:

·    Baby, Done (feature film)

·    Power Rangers

25.  Auckland is becoming a popular destination for international television networks to pilot an episode of a new TV series to allow them to gauge if a series will be successful. Permits were issued for locations across the Auckland region earlier this year for two new US pilots.

 

Youth employment pathways

26. The Go with Tourism campaign was successfully launched on 5 April, attracting 170 employers and more than 700 youth by year-end. The campaign is designed to shift perceptions many young people have about careers in tourism and address the skills gap in the industry.  

27.  ATEED delivered the Future Ready Summit on 26 June at the Vodafone Events Centre in Manukau. Approximately 250 employers, 40 young people and 20 speakers (eight under the age of 24). The Youth Employer Pledge partners were the primary audience. The Future Ready Auckland: Driving economic development through technology and transformation insights paper was also released, attracting strong media attention - including a lead story on Radio NZ Nine to Noon.  The research insights aims to better understand Auckland’s future skill needs, including future growth sectors. ATEED is currently working with pledge partners to harness the network, with a focus on south and west Auckland now that Youth Connections has transferred to The Southern Initiative.

 

Local Jobs and Skills Hubs

28. ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), City Centre and Tāmaki hubs. As at 30 June, 377 people had been placed into employment via the ATEED-facilitated CBD hub, 1,914 training outcomes were delivered, and 11 apprenticeships were facilitated. About 36 per cent of those employed are Māori, against a target of 40 per cent. ATEED has developed a school engagement pilot programme with interested employers and schools aimed at engaging students with career opportunities in the construction and infrastructure sector. ATEED also provided funding to a Progressive Employment Programme for at-risk youth, supporting cadet training and developing youth-ready capability within businesses working on the City Rail Link. The City Centre hub is a training partner for this programme.

 

Offshore talent attraction

29. The Auckland. We’re Hiring campaign ran from January to March 2019. The campaign is designed to attract high-skilled offshore construction and technology talent to Auckland. The campaign resulted in 2295 job applications.

Destination

Regional destination management and marketing activity

30. The Elemental AKL winter festival website went live on 29 April. The festival ran from 1-31 July and is developed to promote sustainable tourism growth by encouraging visitation more evenly throughout the year, and dispersing visitors across the region. The programme included more than 60 free and ticketed events across the themes of light, food, entertainment, and culture. Elemental Feast went live on 4 June, with 120 restaurants participating in plating up unique festival dishes using ingredients sourced from the Auckland region and inspired by the elements. Farm to Table Gourmet Weekend, Winter Lights at Paradice Ice Skating, the Matariki Glow Show, sounds at the Grounds and Fire in the Western Sky were events held in the western part of the city.

31. The Short Break campaign, aimed at leisure travellers on Australia’s eastern seaboard, ran during Q3 and Q4. There were three bursts of the campaign, focused on themes of nature, food and wine, and ultimate things to do in Auckland - featuring west coast beaches, Waiheke Island, central Auckland and other parts of the region. As part of the campaign, ATEED hosted news.com.au and lifestyle.com.au in Auckland, showcasing the city’s unique offering that is promoted in the campaign. News.com.au has a reach of six million and will produce a dedicated feature on Auckland as well as share one article on Facebook with their 1.1m followers. Lifestyle.com.au has a reach of 1.2m unique viewers and will produce two dedicated online features.

 

Delivered, funded and facilitated events

32. During the period, ATEED delivered the 2019 Auckland Lantern Festival at the Auckland Domain. Customer satisfaction was 89 per cent, an increase of nine per cent compared to the previous year. Some key findings from the customer survey found that respondents were very positive about what the event meant for the city, with 96 per cent of respondents agreeing that Auckland Council should continue to support events like the Lantern Festival and 94 per cent saying that the event brought people from different ethnic and cultural groups together (compared to 95 per cent and 91 per cent respectively in the previous year). The Auckland Lantern Festival’s sustainability objectives through the Cultural Festivals Strategy resulted in 62 per cent of waste being diverted from landfill. This has nearly doubled in two years, with the diversion being 34 per cent in 2017.

 

33. Given the need to prioritise police resourcing following the events in Christchurch on 15 March, the 2019 Pasifika festival, which was due to run on 23 and 24 March, was cancelled. Although the festival would have been an opportunity to bring Auckland’s communities together at a time of national mourning, given the unprecedented nature of what happened and after discussions with the New Zealand Police, it was agreed that Police must prioritise resourcing to ensure the safety of communities across the city.

 

34. During the period, residents of the Whau Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the ASB Classic, Splore Music and Arts Festival, Sculpture on the Gulf, the New Zealand Comedy Festival, the Auckland Writers Festival, the Auckland Art Fair, Warhorse, and Auckland Wine Week.

 

35. A full schedule of major events is available on ATEED’s website, aucklandnz.com

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

17.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

19.     ATEED will provide the next six-monthly report to the Local Board in February 2020 and will cover the period 1 July to 31 December 2019.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 

Governance Forward Work Calendar – August 2019

 

File No.: CP2019/13747

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Whau Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive the governance forward work calendar for August 2019.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar - Aug 2019

253

     

Ngā kaihaina / Signatories

Author

Riya Seth - Democracy Advisor - Whau

Authoriser

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


Whau Local Board

28 August 2019

 

 

Confirmation of workshop records - July 2019

File No.: CP2019/13746

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the record of the workshop held in July 2019 by the Whau Local Board.

Whakarāpopototanga matua

Executive summary

2.       Briefings provided at the workshop held are as follows:

a)   3 July 2019

i)         Proposed placemaking activation of OAG's Building

b)   31 July 2019

i)          Avondale Community Centre Design Brief

ii)         New Windsor Parks and Open Spaces projects

iii)         Whau Parks LDI improvements

iv)        Introduction of new Community Empowerment Staff

v)         Community Places Direct Delivery Highlights

vi)        New Lynn to Avondale shared path

 

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      confirm the record of the workshops held on 3 July and 31 July 2019.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record - 3 July 2019

257

b

Workshop record - 31 July 2019

259

     

Ngā kaihaina

Signatories

Author

Riya Seth - Democracy Advisor - Whau

Authoriser

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

28 August 2019

 

 


Whau Local Board

28 August 2019

 

 


 

    

 


Whau Local Board

28 August 2019

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Whau Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

21        Local board annual report 2018/2019 - Attachment a - Draft 2018/2019 Whau Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

22        Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2018/2019 - Attachment b - WLB Q4 Financial Performance Summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] This activity is subject to local boards prioritising local economic development, and subsequently allocating funding to local economic development through their local board agreements.

[2] FY 2018/19 result for ATEED’s SOI KPI2