Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 28 August 2019 at 6.08pm.
Chairperson |
Tracy Mulholland |
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Deputy Chairperson |
Susan Zhu |
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Members |
Catherine Farmer |
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Te'eva Matafai |
(From 6.14pm, item 9.1) |
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David Whitley |
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ABSENT
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Derek Battersby, QSM, JP |
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Whau Local Board 28 August 2019 |
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Chairperson Mulholland opened the meeting and welcomed everyone present.
Resolution number WH/2019/102 MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) accept the apologies from member Derek Battersby for absence and from member Te'eva Matafai for lateness. |
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Whau Local Board:
Board Member |
Organisation / Position |
Tracy Mulholland |
· New Lynn Business Association – Business Associate/Contractor |
Susan Zhu |
· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member |
Derek Battersby |
· New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member |
Catherine Farmer |
· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation – Member · Grey Power - Member |
Te’eva Matafai |
· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival Village Coordinators Trust ATEED - Chairperson · Aspire Events – Director |
David Whitley |
· Chamber of Trade - Mentor · Lopdell House - Trustee |
The declaration of interest register was updated for member David Whitley with deletion of the following:
· memberships of Rosebank Business Association, REINZ and Pathways to Future
· trusteeship of Amalgamated Hardware Merchants (AHM) Apprenticeship Trust
· head director, Public Relations New Lynn for Rotary New Lynn.
Resolution number WH/2019/103 MOVED by Chairperson T Mulholland, seconded by Member D Whitley: That the Whau Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 July 2019, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
9.1 |
Nina Patel – addressed the board noting her concerns regarding the Crayford Street West upgrade in Avondale. |
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Member Te'eva Matafai joined the meeting at 6.14pm. |
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Resolution number WH/2019/104 MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai: That the Whau Local Board: a) receive public forum submission and thank Nina Patel for her attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 |
Auckland Transport Update Report for the Whau Local Board August 2019 |
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Note: Email advice from Dr Grant Hewison regarding regarding parking issues was tabled at the meeting by the local board chair. A copy of the tabled documentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WH/2019/105 MOVED by Member D Whitley, seconded by Member T Matafai: That the Whau Local Board: a) receive Auckland Transport’s update for August 2019. |
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a 28 August 2019 - Whau Local Board - Item 11 - Auckland Transport Update Report for the Whau Local Board August 2019 - Email advice from Grant Hewison |
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Resolution number WH/2019/106 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) agree the following allocations for the Whau Local Grants Round One 2019/2020 applications as listed in the table below:
b) agree the following allocations for the Whau Multi-board Round One 2019/2020 applications as listed in the table below:
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13 |
Avondale Multipurpose Community Facility and Public Realm Design Brief |
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Resolution number WH/2019/107 MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) endorse the findings of the community engagement process. b) approve the Avondale multipurpose community facility and public realm project vision: i) Create a new heart for Avondale that integrates a new community facility, town square and open space which reflects Avondale’s unique identity. ii) Encourage and enable community ownership and activation iii) Support community delivery of responsive programmes, services and activities. iv) Create a vibrant hub for Avondale which integrates community, library and light recreation uses in a flexible, multipurpose development. v) Create a place which activates and complements the Avondale Town Centre. vi) Celebrate the significance of mana whenua, local and wider, cultural landscapes. c) approve the Avondale multipurpose community facility and public realm key provisions: i) A place where people of all ages, abilities and interests can come together for meaningful social interaction and connection. ii) A place that supports learning, knowledge and culture for all. iii) A place where people have genuine opportunities to enhance their life and work skills through access to programmes and services. iv) A place where people can take place in light recreation and creative activities in a safe and healthy environment. v) A place that can host important local and social events in Avondale’s community.
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Resolution number WH/2019/108 MOVED by Member T Matafai, seconded by Chairperson T Mulholland: That the Whau Local Board: a) adopt the Whau Play Network Gap Analysis (Attachment A) to assist the local board in decision making to improve their network of play experiences.
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15 |
Development plan for parks and open space in New Windsor area |
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Resolution number WH/2019/109 MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) approve Arthur Currey Reserve, Chalmers Reserve and Whitney Green as priority parks for development concept planning, utilising property divestment funding from the sale of 37 New Windsor Road. b) note that concept planning for Arthur Currey Reserve, Chalmers Reserve and Whitney Green is not able to commence until funding from the sale of 37 New Windsor Road is made available to the local board. c) note the local board will formally approve concept designs prior to any physical works being undertaken. |
16 |
Grant of a new community lease to Avondale Community Action, 33-37 Eastdale Road, Avondale |
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Resolution number WH/2019/110 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) grant Avondale Community Action a new community lease issued under the Local Government Act 2002 for the Auckland Council owned former clubrooms and two garage spaces located on part of Eastdale Reserve, 33-37 Eastdale Road, Avondale, described as Lot 1 on Deposited Plan 33238 (Attachment A – site plan) subject to the following terms and conditions: i) term - one year commencing 1 October 2019 with one right of renewal of one-year; ii) rent - $1.00 plus GST per annum if demanded; iii) maintenance fee - $500 plus GST per annum; iv) Avondale Community Action Community Outcomes Plan as approved be attached to the lease document (Attachment B); b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002. |
17 |
Approval for a new road name at 59-69 Maple Street & 68 Avondale Road, Avondale |
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Note: The board supports the council direction of Maori naming of roads and facilites and asks that the staff supports this apporach by providing pronunciation guidance through media communictions. |
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Resolution number WH/2019/111 MOVED by Member T Matafai, seconded by Member C Farmer: That the Whau Local Board: a) approve the name Pūngāwerewere Lane for the new private road created by way of subdivision at 59-69 Maple Street & 68 Avondale Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60312170, SUB60312174). |
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Approval for a new road name at 5, 7 and 7B Mayville Avenue, New Lynn |
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Note: The board supports the council direction of Maori naming of roads and facilites and asks that the staff supports this apporach by providing pronunciation guidance through media communictions. |
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Resolution number WH/2019/112 MOVED by Member T Matafai, seconded by Member D Whitley: That the Whau Local Board: a) approve the name Matuaiwi Close for the new private road created by way of subdivision at 5, 7 and 7B Mayville Avenue, New Lynn in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN30585817, SUB60039246 (WC_SUB-2016-2509)). |
Auckland Film Protocol consultation feedback and recommended changes |
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Resolution number WH/2019/113 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) receive a summary of consultation feedback, received 21 June and 12 July 2019, on the draft Auckland Film Protocol b) endorse the updated draft Auckland Film Protocol (Attachment B). c) note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.
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Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review |
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Resolution number WH/2019/114 MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.
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Resolution number WH/2019/115 MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) adopt the 2018/2019 Whau Local Board Annual Report as set out in Attachment A. b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019. |
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Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2018/2019 |
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Resolution number WH/2019/116 MOVED by Chairperson T Mulholland, seconded by Member D Whitley: That the Whau Local Board: a) receive the performance report for the financial quarter and year ending 30 June 2019. b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the New Zealand Stock Exchange (NZX) which are expected to be made public by 30 September 2019. |
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Resolution number WH/2019/117 MOVED by Member T Matafai, seconded by Member D Whitley: That the Whau Local Board: a) receive ATEED’s update to the Whau Local Board – August 2019. |
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Resolution number WH/2019/118 MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) receive the governance forward work calendar for August 2019.
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Resolution number WH/2019/119 MOVED by Member T Matafai, seconded by Member D Whitley: That the Whau Local Board: a) confirm the record of the workshops held on 3 July and 31 July 2019.
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26 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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Note: The local board acknowledged Democracy Advisor, Riya Seth for her work with the local board and community over the electoral term and wished Riya well for her future. |
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6.46pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................