Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 28 August 2019 at 6.08pm.

 

present

 

Chairperson

Tracy Mulholland

 

Deputy Chairperson

Susan Zhu

 

Members

Catherine Farmer

 

 

Te'eva Matafai

(From 6.14pm, item 9.1)

 

David Whitley

 

 

 

 

 

ABSENT

 

 

Derek Battersby, QSM, JP

 

 

 

 

 

 

 


Whau Local Board

28 August 2019

 

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

2          Apologies

  

Resolution number WH/2019/102

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         accept the apologies from member Derek Battersby for absence and from member Te'eva Matafai for lateness.

CARRIED

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

 

Board Member

Organisation / Position

Tracy Mulholland

·      New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·      Chinese Oral History Foundation – Committee member

·      The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·      New Lynn Tennis Club – Patron

·      West Lynn Gardens – Patron

·      Tag Out Trust – Deputy Chairman

·      New Lynn Bowling Club - Patron

·      New Lynn RSA - Member

Catherine Farmer

·      Avondale-Waterview Historical Society – Member

·      Blockhouse Bay Historical Society – Member

·      Portage Licensing Trust – Trustee

·      Blockhouse Bay Bowls – Patron

·      Forest and Bird organisation – Member

·      Grey Power - Member

Te’eva Matafai

·      Pacific Events and Entertainment Trust - Co-Founder

·      Miss Samoa NZ - Director

·      Malu Measina Samoan Dance Group - Director/Founder

·      Pasifika Festival Village Coordinators Trust ATEED - Chairperson

·      Aspire Events – Director

David Whitley

·      Chamber of Trade - Mentor

·      Lopdell House - Trustee

 

            The declaration of interest register was updated for member David Whitley with deletion of the following:

·         memberships of Rosebank Business Association, REINZ and Pathways to Future

·         trusteeship of Amalgamated Hardware Merchants (AHM) Apprenticeship Trust

·         head director, Public Relations New Lynn for Rotary New Lynn.

 

4          Confirmation of Minutes

 

Resolution number WH/2019/103

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 July 2019, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Nina Patel – addressed the board noting her concerns regarding the Crayford Street West upgrade in Avondale.

 

Member Te'eva Matafai joined the meeting at 6.14pm.

 

Resolution number WH/2019/104

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:  

That the Whau Local Board:

a)         receive public forum submission and thank Nina Patel for her attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Auckland Transport Update Report for the Whau Local Board August 2019

 

Note: Email advice from Dr Grant Hewison regarding regarding parking issues was tabled at the meeting by the local board chair.

A copy of the tabled documentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WH/2019/105

MOVED by Member D Whitley, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive Auckland Transport’s update for August 2019.

CARRIED

 

Attachments

a     28 August 2019 - Whau Local Board - Item 11 - Auckland Transport Update Report for the Whau Local Board August 2019 - Email advice from Grant Hewison

 

 

12

Whau Local Grants Round One 2019/2020 grant allocations

 

Resolution number WH/2019/106

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      agree the following allocations for the Whau Local Grants Round One 2019/2020 applications as listed in the table below:      

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

LG2021-103

Auckland Happy House Incorporated

Arts and culture

Towards traditional Chinese dance classes including venue hire, purchase of costumes and sound system between 1 September 2019 to 28 February 2020.

$3,000.00

$1,500.00

LG2021-134

Connected Media Charitable Trust

Arts and culture

Towards the preparation and delivery of “The Outlook for Someday – The Someday Challenge and Awards 2019” between 01/06/2019 and 20/12/2019.

$5,000.00

$5,000.00

LG2021-104

Charlotte Museum Trust

Community

Towards rental costs for Charlotte Museum from 22/09/2019 to 23/02/2020.

$5,000.00

$1,000.00

LG2021-105

St. Dominic's Parish

Community

Towards a contribution for costs for the 360 Christmas food hampers.

$5,000.00

$2,000.00

LG2021-106

Chinese Association of West Auckland

Community

Towards venue hire at New Lynn Community Centre between October and December 2019.

$4,060.16

$1,000.00

LG2021-108

The TYLA Trust

Community

Towards the entry fees for the "TYLA" school holiday programme from 1 October 2019 to 31 January 2020.

$3,325.22

$1,000.00

LG2021-114

Kelston Community Hub incorporated

Community

Towards resources for starter packs for children starting Early Childhood Education including a contribution to subsidised car seats, strollers, Auckland Transport cards, food, and marketing from 02/09/2019 to 30/01/2020.

$4,200.00

$2,500.00

LG2021-118

Auckland Regional Migrant Services Charitable Trust

Community

Towards the cost of rent, English language tutor fees, volunteer travel reimbursement and transport for participants to attend the Safari Playgroup between 2 September 2019 and 30 June 2020.

$5,000.00

$2,500.00

LG2021-120

New Lynn Sea Scout Group

Scout Association of New Zealand

Community

Towards purchase of new chairs and tables for the Kelston Scout Hall.

$5,000.00

$3,000.00

LG2021-123

Bridge of Love Association Incorporated

Community

Towards the sound system, costume, venue hire, Christmas decorations, materials, and advertisement costs to celebrate a Christmas event on 3 December 2019.

$1,519.00

$0.00

Application insufficiently developed: The project not fully defined or developed, applicant may be invited to submit an application to a future grant round

LG2021-129

Youthline Auckland Charitable Trust

Community

Towards the purchase of new laptops for two youth workers at Youthline services.

$2,485.00

$0.00

Project outside of Local Board area: No clear indication given that this will benefit Whau Local Board area

LG2021-132

Action Education Incorporated

Community

Towards the facilitator fees to deliver 25 "Spoken Word Poetry" workshops at schools in the Whau area between 1/9/2019 and 30/9/2020.

$5,000.00

$2,000.00

LG2021-133

Blockhouse Bay District Senior Citizens Association Incorporated

Community

Towards the purchase and installation of two security cameras at the Blockhouse Bay Senior Citizens Hall.

$500.00

$500.00

LG2021-125

Church of the Saviour Trust

Events

Towards costs for stage, sound and lighting, security, Saint Johns services, transport, signage, advertising, entertainment, band, generators, volunteer expenses and supplies, disc jockey fees, prizes and traffic management for Christmas at the Beach 2019.

$10,000.00

$4,000.00

LG2021-127

Interacting trading as Interacting Theatre Trust

Events

Towards "InterACT 2019" including costs of the event setup, facilitator's fee, waste management, communication device hire and food.

$3,026.25

$1,000.00

LG2021-119

St Jude's Church Avondale Anglican Parish

Historic Heritage

Towards building consent application and preliminary design and documentation for conservation work.

$5,000.00

$2,500.00

LG2021-102

New Lynn Tennis Sports and Social Club Incorporated

Sport and recreation

Towards the  "Juniors Tennis Coaching Programme 2019" over seven months period in 2019 and 2020.

$4,704.00

$4,000.00

LG2021-111

Glenavon Early Childhood Centre

Sport and recreation

Towards a preschool sports programme "Playball Experiences for Children" from 14/10/2019 to 10/04/2020

$4,320.00

$0.00

Grant round oversubscribed: Limited funding 

LG2021-115

St Dominic's Catholic Primary School

Sport and recreation

Towards the costs to construct an asphalt bike track, including the purchase of bikes, helmets, and a bike shed.

$10,000.00

$4,000.00

Total

 

 

 

$86,139.63

$37,500.00

 

b)        agree the following allocations for the Whau Multi-board Round One 2019/2020 applications as listed in the table below:    

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

MB1920-153

The Operating Theatre Trust

Arts and culture

Towards 2,000 free show tickets and free transport for children from low decile schools in the local board area to attend the theatre production "Greedy Cat" by Joy Cowley.

$3,103.55

$1,000.00

MB1920-179

Te Pou Theatre - Ruia Taitea Creative Limited

Arts and culture

Towards the "Kōanga Festival 2019" including event management, marketing and “Kaumatua and Whanau Day” costs.

$2,000.00

$0.00

Project outside of Local Board area: Project not benefiting Local Board area.

MB1920-106

Womens Centre Waitakere

Community

Towards operational costs at the Womens Centre Waitakere from October 2019 to September 2020.

$4,200.00

$2,000.00

MB1920-119

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Community

Towards the teacher facilitation fees and the purchase of two tablets.

$8,108.00

$1,000.00

MB1920-126

Age Concern Auckland Incorporated

Community

Towards the provision of an accredited visitor service and field social support services across West and Central Auckland.

$10,000.00

$3,000.00

 

MB1920-127

Rutherford College Community Education

Community

Towards distribution costs of 2020 West Auckland Adult and Continuing Education booklets to over 55,000 households.

$1,500.00

$1,000.00

MB1920-131

Violence Free Communities Incorporated

Community

Towards event costs for the "Toddler Day Out" on 22 February 2020.

$5,000.00

$2,000.00

MB1920-135

Auckland Kids Achievement Trust

Community

Towards the salary of three "Stars" programme coordinators.

$5,000.00

$1,000.00

MB1920-136

Deaf Action New Zealand

Community

Towards venue hire, a New Zealand Sign Language interpreter fee, and purchase of technical equipment to deliver forums from October 2019 to September 2020.

$1,427.17

$1,427.17

MB1920-146

Roopa Aur Aap Charitable Trust

Community

Towards the cost of providing counselling services, victim support services, office rent and volunteer reimbursements to support victims of family violence from 2 September 2019 to 28 August 2020.

$4,500.00

$3,000.00

MB1920-147

YMCA North Incorporated

Community

Towards the costs of delivering the "Family Camp" at YMCA Adair which includes staff costs, accommodation, outdoor instruction, equipment and catering in November 2019 and February 2020.

$2,500.00

$2,000.00

MB1920-152

Mika Haka Foundation Charitable Trust

Community

Towards the cost of running the "YES Creative Hub" from 10 October 2019 to 10 October 2020, specifically the costs of rent (studio and office), public liability insurance, utilities, safety officer's salary and administration.

$4,897.00

$0.00

Project outside of Local Board area: Project not benefiting Local Board area

MB1920-156

Dance Therapy NZ

Community

Towards venue hire, marketing, facilitation, equipment, coordination and administration costs for the "Dance 4 Us West" programme from February to June 2020.

$1,000.00

$1,000.00

MB1920-168

Thrive Teen Parent Support Trust

Community

Towards the young parents' group activities including venue hire, food, transport, communications, volunteers and a speaker contribution from September 2019 to June 2020.

$1,000.00

$1,000.00

MB1920-173

Body Positive - New Zealand Incorporated

Community

Towards the salary of the peer navigator position for Body Positive New Zealand..

$4,000.00

$1,000.00

MB1920-176

Garden to Table

Community

Towards the programme coordinator salary and travel costs to deliver a food education programme to schools in West Auckland.

$3,000.00

$1,000.00

MB1920-103

The ReCreators Limited

Environment

Towards the costs for upcycling workshops and to provide educational services in the local board area.

$5,000.00

$0.00

Application insufficiently developed: The project not fully defined or developed, applicant may be invited to submit an application to a future grant round

MB1920-170

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for schools and preschools in the local board area.

$5,007.35

$1,000.00

MB1920-110

The Korean Society of Auckland Incorporated

Events

Towards the annual event costs for the Korean Day event on 14 March 2020.

$500.00

$500.00

MB1920-145

5Tunz Communications Ltd

Events

Towards the delivery of “Holi - Festival of Colours 2020” on 14 March 2020, including the cost of the generator, stage lighting and decorations, sound, port-a-loos, waste management, security, advertising, and marquees.

$2,000.00

$500.00

MB1920-159

United North Piha Lifeguard Service Incorporated

Sport and recreation

Towards the costs of structural engineering, detailed design, project management and consent fees for the North Piha Lifeguard Facility Replacement Project.

$5,250.00

$1,500.00

Total

 

 

 

$78,993.07

 

$24,927.17

 

CARRIED

 

 

 

13

Avondale Multipurpose Community Facility and Public Realm Design Brief

 

Resolution number WH/2019/107

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      endorse the findings of the community engagement process.

b)      approve the Avondale multipurpose community facility and public realm project vision:

i)       Create a new heart for Avondale that integrates a new community facility, town square and open space which reflects Avondale’s unique identity.

ii)      Encourage and enable community ownership and activation

iii)     Support community delivery of responsive programmes, services and activities.

iv)     Create a vibrant hub for Avondale which integrates community, library and light recreation uses in a flexible, multipurpose development.

v)      Create a place which activates and complements the Avondale Town Centre.

vi)     Celebrate the significance of mana whenua, local and wider, cultural landscapes.

c)      approve the Avondale multipurpose community facility and public realm key provisions:

i)       A place where people of all ages, abilities and interests can come together for meaningful social interaction and connection.

ii)      A place that supports learning, knowledge and culture for all.

iii)     A place where people have genuine opportunities to enhance their life and work skills through access to programmes and services.

iv)     A place where people can take place in light recreation and creative activities in a safe and healthy environment.

v)      A place that can host important local and social events in Avondale’s community.

 

CARRIED

 

 

14

Play Provision Assessment Whau

 

Resolution number WH/2019/108

MOVED by Member T Matafai, seconded by Chairperson T Mulholland:  

That the Whau Local Board:

a)      adopt the Whau Play Network Gap Analysis (Attachment A) to assist the local board in decision making to improve their network of play experiences.

 

CARRIED

 

 

15

Development plan for parks and open space in New Windsor area

 

Resolution number WH/2019/109

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      approve Arthur Currey Reserve, Chalmers Reserve and Whitney Green as priority parks for development concept planning, utilising property divestment funding from the sale of 37 New Windsor Road.

b)      note that concept planning for Arthur Currey Reserve, Chalmers Reserve and Whitney Green is not able to commence until funding from the sale of 37 New Windsor Road is made available to the local board.

c)      note the local board will formally approve concept designs prior to any physical works being undertaken.

CARRIED

 


 

 

16

Grant of a new community lease to Avondale Community Action, 33-37 Eastdale Road, Avondale

 

Resolution number WH/2019/110

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      grant Avondale Community Action a new community lease issued under the Local Government Act 2002 for the Auckland Council owned former clubrooms and two garage spaces located on part of Eastdale Reserve, 33-37 Eastdale Road, Avondale, described as Lot 1 on Deposited Plan 33238 (Attachment A – site plan) subject to the following terms and conditions:

i)       term - one year commencing 1 October 2019 with one right of renewal of one-year;

ii)      rent - $1.00 plus GST per annum if demanded;

iii)     maintenance fee - $500 plus GST per annum;

iv)     Avondale Community Action Community Outcomes Plan as approved be attached to the lease document (Attachment B);

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002.

CARRIED

 

 


17

Approval for a new road name at 59-69 Maple Street & 68 Avondale Road, Avondale

 

Note: The board supports the council direction of Maori naming of roads and facilites and asks that the staff supports this apporach by providing pronunciation guidance through media communictions.

 

Resolution number WH/2019/111

MOVED by Member T Matafai, seconded by Member C Farmer:  

That the Whau Local Board:

a)         approve the name Pūngāwerewere Lane for the new private road created by way of subdivision at 59-69 Maple Street & 68 Avondale Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60312170, SUB60312174).

CARRIED

 

 

18

Approval for a new road name at 5, 7 and 7B Mayville Avenue, New Lynn

 

Note: The board supports the council direction of Maori naming of roads and facilites and asks that the staff supports this apporach by providing pronunciation guidance through media communictions.

 

Resolution number WH/2019/112

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)         approve the name Matuaiwi Close for the new private road created by way of subdivision at 5, 7 and 7B Mayville Avenue, New Lynn in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN30585817, SUB60039246 (WC_SUB-2016-2509)).

CARRIED

 

 

19

Auckland Film Protocol consultation feedback and recommended changes

 

Resolution number WH/2019/113

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive a summary of consultation feedback, received 21 June and 12 July 2019, on the draft Auckland Film Protocol

b)      endorse the updated draft Auckland Film Protocol (Attachment B).

c)      note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

 

CARRIED

 

 


20

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

 

Resolution number WH/2019/114

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

 

CARRIED

 

 

21

Local board annual report 2018/2019

 

Resolution number WH/2019/115

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      adopt the 2018/2019 Whau Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c)      note that the draft 2018/2019 Whau Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange (NZX) which are expected to be made public by 30 September 2019.

ARRIED

 

 

22

Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2018/2019

 

Resolution number WH/2019/116

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the New Zealand Stock Exchange (NZX) which are expected to be made public by 30 September 2019.

CARRIED

 

 

23

ATEED six-monthly report to the Whau Local Board

 

Resolution number WH/2019/117

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)       receive ATEED’s update to the Whau Local Board – August 2019.

CARRIED

 

 


24

Governance Forward Work Calendar – August 2019

 

Resolution number WH/2019/118

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive the governance forward work calendar for August 2019.

 

CARRIED

 

 

25

Confirmation of workshop records - July 2019

 

Resolution number WH/2019/119

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)      confirm the record of the workshops held on 3 July and 31 July 2019.

 

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

Note: The local board acknowledged Democracy Advisor, Riya Seth for her work with the local board and community over the electoral term and wished Riya well for her future.

 

 

 

 

 

 

6.46pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................