Minutes of Whau Local Board

Whau Local Board

28 August 2019

Chairperson Mulholland opened the meeting and welcomed everyone present.

Resolution number WH/2019/102

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) accept the apologies from member Derek Battersby for absence and from member Te'eva Matafai for lateness.

CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation – Member · Grey Power - Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival Village Coordinators Trust ATEED - Chairperson · Aspire Events – Director
David Whitley	· Chamber of Trade - Mentor · Lopdell House - Trustee

The declaration of interest register was updated for member David Whitley with deletion of the following:

· memberships of Rosebank Business Association, REINZ and Pathways to Future

· trusteeship of Amalgamated Hardware Merchants (AHM) Apprenticeship Trust

· head director, Public Relations New Lynn for Rotary New Lynn.

4 Confirmation of Minutes

Resolution number WH/2019/103

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 July 2019, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Nina Patel – addressed the board noting her concerns regarding the Crayford Street West upgrade in Avondale.

Member Te'eva Matafai joined the meeting at 6.14pm.

Resolution number WH/2019/104

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:

That the Whau Local Board:

a) receive public forum submission and thank Nina Patel for her attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11	Auckland Transport Update Report for the Whau Local Board August 2019
	Note: Email advice from Dr Grant Hewison regarding regarding parking issues was tabled at the meeting by the local board chair. A copy of the tabled documentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WH/2019/105 MOVED by Member D Whitley, seconded by Member T Matafai: That the Whau Local Board: a) receive Auckland Transport’s update for August 2019. CARRIED
	Attachments a 28 August 2019 - Whau Local Board - Item 11 - Auckland Transport Update Report for the Whau Local Board August 2019 - Email advice from Grant Hewison

Whau Local Grants Round One 2019/2020 grant allocations

Resolution number WH/2019/106

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:

That the Whau Local Board:

a) agree the following allocations for the Whau Local Grants Round One 2019/2020 applications as listed in the table below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount allocated
LG2021-103	Auckland Happy House Incorporated	Arts and culture	Towards traditional Chinese dance classes including venue hire, purchase of costumes and sound system between 1 September 2019 to 28 February 2020.	$3,000.00	$1,500.00
LG2021-134	Connected Media Charitable Trust	Arts and culture	Towards the preparation and delivery of “The Outlook for Someday – The Someday Challenge and Awards 2019” between 01/06/2019 and 20/12/2019.	$5,000.00	$5,000.00
LG2021-104	Charlotte Museum Trust	Community	Towards rental costs for Charlotte Museum from 22/09/2019 to 23/02/2020.	$5,000.00	$1,000.00
LG2021-105	St. Dominic's Parish	Community	Towards a contribution for costs for the 360 Christmas food hampers.	$5,000.00	$2,000.00
LG2021-106	Chinese Association of West Auckland	Community	Towards venue hire at New Lynn Community Centre between October and December 2019.	$4,060.16	$1,000.00
LG2021-108	The TYLA Trust	Community	Towards the entry fees for the "TYLA" school holiday programme from 1 October 2019 to 31 January 2020.	$3,325.22	$1,000.00
LG2021-114	Kelston Community Hub incorporated	Community	Towards resources for starter packs for children starting Early Childhood Education including a contribution to subsidised car seats, strollers, Auckland Transport cards, food, and marketing from 02/09/2019 to 30/01/2020.	$4,200.00	$2,500.00
LG2021-118	Auckland Regional Migrant Services Charitable Trust	Community	Towards the cost of rent, English language tutor fees, volunteer travel reimbursement and transport for participants to attend the Safari Playgroup between 2 September 2019 and 30 June 2020.	$5,000.00	$2,500.00
LG2021-120	New Lynn Sea Scout Group Scout Association of New Zealand	Community	Towards purchase of new chairs and tables for the Kelston Scout Hall.	$5,000.00	$3,000.00
LG2021-123	Bridge of Love Association Incorporated	Community	Towards the sound system, costume, venue hire, Christmas decorations, materials, and advertisement costs to celebrate a Christmas event on 3 December 2019.	$1,519.00	$0.00 Application insufficiently developed: The project not fully defined or developed, applicant may be invited to submit an application to a future grant round
LG2021-129	Youthline Auckland Charitable Trust	Community	Towards the purchase of new laptops for two youth workers at Youthline services.	$2,485.00	$0.00 Project outside of Local Board area: No clear indication given that this will benefit Whau Local Board area
LG2021-132	Action Education Incorporated	Community	Towards the facilitator fees to deliver 25 "Spoken Word Poetry" workshops at schools in the Whau area between 1/9/2019 and 30/9/2020.	$5,000.00	$2,000.00
LG2021-133	Blockhouse Bay District Senior Citizens Association Incorporated	Community	Towards the purchase and installation of two security cameras at the Blockhouse Bay Senior Citizens Hall.	$500.00	$500.00
LG2021-125	Church of the Saviour Trust	Events	Towards costs for stage, sound and lighting, security, Saint Johns services, transport, signage, advertising, entertainment, band, generators, volunteer expenses and supplies, disc jockey fees, prizes and traffic management for Christmas at the Beach 2019.	$10,000.00	$4,000.00
LG2021-127	Interacting trading as Interacting Theatre Trust	Events	Towards "InterACT 2019" including costs of the event setup, facilitator's fee, waste management, communication device hire and food.	$3,026.25	$1,000.00
LG2021-119	St Jude's Church Avondale Anglican Parish	Historic Heritage	Towards building consent application and preliminary design and documentation for conservation work.	$5,000.00	$2,500.00
LG2021-102	New Lynn Tennis Sports and Social Club Incorporated	Sport and recreation	Towards the "Juniors Tennis Coaching Programme 2019" over seven months period in 2019 and 2020.	$4,704.00	$4,000.00
LG2021-111	Glenavon Early Childhood Centre	Sport and recreation	Towards a preschool sports programme "Playball Experiences for Children" from 14/10/2019 to 10/04/2020	$4,320.00	$0.00 Grant round oversubscribed: Limited funding
LG2021-115	St Dominic's Catholic Primary School	Sport and recreation	Towards the costs to construct an asphalt bike track, including the purchase of bikes, helmets, and a bike shed.	$10,000.00	$4,000.00
Total				$86,139.63	$37,500.00

b) agree the following allocations for the Whau Multi-board Round One 2019/2020 applications as listed in the table below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount allocated
MB1920-153	The Operating Theatre Trust	Arts and culture	Towards 2,000 free show tickets and free transport for children from low decile schools in the local board area to attend the theatre production "Greedy Cat" by Joy Cowley.	$3,103.55	$1,000.00
MB1920-179	Te Pou Theatre - Ruia Taitea Creative Limited	Arts and culture	Towards the "Kōanga Festival 2019" including event management, marketing and “Kaumatua and Whanau Day” costs.	$2,000.00	$0.00 Project outside of Local Board area: Project not benefiting Local Board area.
MB1920-106	Womens Centre Waitakere	Community	Towards operational costs at the Womens Centre Waitakere from October 2019 to September 2020.	$4,200.00	$2,000.00
MB1920-119	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards the teacher facilitation fees and the purchase of two tablets.	$8,108.00	$1,000.00
MB1920-126	Age Concern Auckland Incorporated	Community	Towards the provision of an accredited visitor service and field social support services across West and Central Auckland.	$10,000.00	$3,000.00
MB1920-127	Rutherford College Community Education	Community	Towards distribution costs of 2020 West Auckland Adult and Continuing Education booklets to over 55,000 households.	$1,500.00	$1,000.00
MB1920-131	Violence Free Communities Incorporated	Community	Towards event costs for the "Toddler Day Out" on 22 February 2020.	$5,000.00	$2,000.00
MB1920-135	Auckland Kids Achievement Trust	Community	Towards the salary of three "Stars" programme coordinators.	$5,000.00	$1,000.00
MB1920-136	Deaf Action New Zealand	Community	Towards venue hire, a New Zealand Sign Language interpreter fee, and purchase of technical equipment to deliver forums from October 2019 to September 2020.	$1,427.17	$1,427.17
MB1920-146	Roopa Aur Aap Charitable Trust	Community	Towards the cost of providing counselling services, victim support services, office rent and volunteer reimbursements to support victims of family violence from 2 September 2019 to 28 August 2020.	$4,500.00	$3,000.00
MB1920-147	YMCA North Incorporated	Community	Towards the costs of delivering the "Family Camp" at YMCA Adair which includes staff costs, accommodation, outdoor instruction, equipment and catering in November 2019 and February 2020.	$2,500.00	$2,000.00
MB1920-152	Mika Haka Foundation Charitable Trust	Community	Towards the cost of running the "YES Creative Hub" from 10 October 2019 to 10 October 2020, specifically the costs of rent (studio and office), public liability insurance, utilities, safety officer's salary and administration.	$4,897.00	$0.00 Project outside of Local Board area: Project not benefiting Local Board area
MB1920-156	Dance Therapy NZ	Community	Towards venue hire, marketing, facilitation, equipment, coordination and administration costs for the "Dance 4 Us West" programme from February to June 2020.	$1,000.00	$1,000.00
MB1920-168	Thrive Teen Parent Support Trust	Community	Towards the young parents' group activities including venue hire, food, transport, communications, volunteers and a speaker contribution from September 2019 to June 2020.	$1,000.00	$1,000.00
MB1920-173	Body Positive - New Zealand Incorporated	Community	Towards the salary of the peer navigator position for Body Positive New Zealand..	$4,000.00	$1,000.00
MB1920-176	Garden to Table	Community	Towards the programme coordinator salary and travel costs to deliver a food education programme to schools in West Auckland.	$3,000.00	$1,000.00
MB1920-103	The ReCreators Limited	Environment	Towards the costs for upcycling workshops and to provide educational services in the local board area.	$5,000.00	$0.00 Application insufficiently developed: The project not fully defined or developed, applicant may be invited to submit an application to a future grant round
MB1920-170	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for schools and preschools in the local board area.	$5,007.35	$1,000.00
MB1920-110	The Korean Society of Auckland Incorporated	Events	Towards the annual event costs for the Korean Day event on 14 March 2020.	$500.00	$500.00
MB1920-145	5Tunz Communications Ltd	Events	Towards the delivery of “Holi - Festival of Colours 2020” on 14 March 2020, including the cost of the generator, stage lighting and decorations, sound, port-a-loos, waste management, security, advertising, and marquees.	$2,000.00	$500.00
MB1920-159	United North Piha Lifeguard Service Incorporated	Sport and recreation	Towards the costs of structural engineering, detailed design, project management and consent fees for the North Piha Lifeguard Facility Replacement Project.	$5,250.00	$1,500.00
Total				$78,993.07	$24,927.17

CARRIED

Avondale Multipurpose Community Facility and Public Realm Design Brief

Resolution number WH/2019/107

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) endorse the findings of the community engagement process.

b) approve the Avondale multipurpose community facility and public realm project vision:

i) Create a new heart for Avondale that integrates a new community facility, town square and open space which reflects Avondale’s unique identity.

ii) Encourage and enable community ownership and activation

iii) Support community delivery of responsive programmes, services and activities.

iv) Create a vibrant hub for Avondale which integrates community, library and light recreation uses in a flexible, multipurpose development.

v) Create a place which activates and complements the Avondale Town Centre.

vi) Celebrate the significance of mana whenua, local and wider, cultural landscapes.

c) approve the Avondale multipurpose community facility and public realm key provisions:

i) A place where people of all ages, abilities and interests can come together for meaningful social interaction and connection.

ii) A place that supports learning, knowledge and culture for all.

iii) A place where people have genuine opportunities to enhance their life and work skills through access to programmes and services.

iv) A place where people can take place in light recreation and creative activities in a safe and healthy environment.

v) A place that can host important local and social events in Avondale’s community.

CARRIED

Play Provision Assessment Whau

Resolution number WH/2019/108

MOVED by Member T Matafai, seconded by Chairperson T Mulholland:

That the Whau Local Board:

a) adopt the Whau Play Network Gap Analysis (Attachment A) to assist the local board in decision making to improve their network of play experiences.

CARRIED

Development plan for parks and open space in New Windsor area

Resolution number WH/2019/109

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) approve Arthur Currey Reserve, Chalmers Reserve and Whitney Green as priority parks for development concept planning, utilising property divestment funding from the sale of 37 New Windsor Road.

b) note that concept planning for Arthur Currey Reserve, Chalmers Reserve and Whitney Green is not able to commence until funding from the sale of 37 New Windsor Road is made available to the local board.

c) note the local board will formally approve concept designs prior to any physical works being undertaken.

CARRIED

Grant of a new community lease to Avondale Community Action, 33-37 Eastdale Road, Avondale

Resolution number WH/2019/110

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:

That the Whau Local Board:

a) grant Avondale Community Action a new community lease issued under the Local Government Act 2002 for the Auckland Council owned former clubrooms and two garage spaces located on part of Eastdale Reserve, 33-37 Eastdale Road, Avondale, described as Lot 1 on Deposited Plan 33238 (Attachment A – site plan) subject to the following terms and conditions:

i) term - one year commencing 1 October 2019 with one right of renewal of one-year;

ii) rent - $1.00 plus GST per annum if demanded;

iii) maintenance fee - $500 plus GST per annum;

iv) Avondale Community Action Community Outcomes Plan as approved be attached to the lease document (Attachment B);

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002.

CARRIED

Approval for a new road name at 59-69 Maple Street & 68 Avondale Road, Avondale

Note: The board supports the council direction of Maori naming of roads and facilites and asks that the staff supports this apporach by providing pronunciation guidance through media communictions.

Resolution number WH/2019/111

MOVED by Member T Matafai, seconded by Member C Farmer:

That the Whau Local Board:

a) approve the name Pūngāwerewere Lane for the new private road created by way of subdivision at 59-69 Maple Street & 68 Avondale Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60312170, SUB60312174).

CARRIED

Approval for a new road name at 5, 7 and 7B Mayville Avenue, New Lynn

Note: The board supports the council direction of Maori naming of roads and facilites and asks that the staff supports this apporach by providing pronunciation guidance through media communictions.

Resolution number WH/2019/112

MOVED by Member T Matafai, seconded by Member D Whitley:

That the Whau Local Board:

a) approve the name Matuaiwi Close for the new private road created by way of subdivision at 5, 7 and 7B Mayville Avenue, New Lynn in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN30585817, SUB60039246 (WC_SUB-2016-2509)).

CARRIED

Auckland Film Protocol consultation feedback and recommended changes

Resolution number WH/2019/113

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:

That the Whau Local Board:

a) receive a summary of consultation feedback, received 21 June and 12 July 2019, on the draft Auckland Film Protocol

b) endorse the updated draft Auckland Film Protocol (Attachment B).

c) note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol.

CARRIED

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

Resolution number WH/2019/114

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) receive this report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

CARRIED

Local board annual report 2018/2019

Resolution number WH/2019/115

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) adopt the 2018/2019 Whau Local Board Annual Report as set out in Attachment A.

b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c) note that the draft 2018/2019 Whau Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange (NZX) which are expected to be made public by 30 September 2019.

ARRIED

Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2018/2019

Resolution number WH/2019/116

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:

That the Whau Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2019.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the New Zealand Stock Exchange (NZX) which are expected to be made public by 30 September 2019.

CARRIED

ATEED six-monthly report to the Whau Local Board

Resolution number WH/2019/117

MOVED by Member T Matafai, seconded by Member D Whitley:

That the Whau Local Board:

a) receive ATEED’s update to the Whau Local Board – August 2019.

CARRIED

Governance Forward Work Calendar – August 2019

Resolution number WH/2019/118

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) receive the governance forward work calendar for August 2019.

CARRIED

Confirmation of workshop records - July 2019

Resolution number WH/2019/119

MOVED by Member T Matafai, seconded by Member D Whitley:

That the Whau Local Board:

a) confirm the record of the workshops held on 3 July and 31 July 2019.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

	Note: The local board acknowledged Democracy Advisor, Riya Seth for her work with the local board and community over the electoral term and wished Riya well for her future.

6.46pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Catherine Farmer
	Te'eva Matafai	(From 6.14pm, item 9.1)
	David Whitley

	Derek Battersby, QSM, JP