Minutes of Waitākere Ranges Local Board

Waitākere Ranges Local Board

22 August 2019

Chairperson, Greg Presland opened the meeting and welcomed those present.

There were no apologies.

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Sandra Coney	- Waitemata District Health Board – Elected Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member - Portage Trust – Trustee - West Auckland Trust Services – Director - Community Waitakere – family member has contract
Neil Henderson	- Portage Trust – Elected Member - West Auckland Trust Services (WATS) Board – Trustee/Director - Kaipatiki Project - Employee
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association – Member - Waitakere Ranges Protection Society - Member - Titirangi RSA - Member - Maungakiekie Golf Club – Member
Steve Tollestrup	- Waitakere Licensing Trust – Elected Member - Waitakere Task force on Family Violence – Appointee - Piha RSA - Member
Saffron Toms	Nil
Ken Turner	Nil

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

Board	Organisation/Position
Sandra Coney	- Friends of Arataki Incorporated – Trustee
Neil Henderson	- Friends of Arataki Incorporated – Trustee - Rural Advisory Panel - Member
Steve Tollestrup	- Glen Eden Business Improvement District - Member - Aircraft Noise Consultative Committee Group - Member - Local Government New Zealand Zone One Committee - Member
Greg Presland	- Glen Eden Business Improvement District (alternate)
Saffron Toms	- Ark in the Park - Manukau Harbour Forum - Chair

4 Confirmation of Minutes

Resolution number WTK/2019/100

MOVED by Chairperson G Presland, seconded by Member S Coney:

That the Waitākere Ranges Local Board confirm the ordinary minutes of its meeting, held on Thursday, 11 July 2019, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation: Nick Kearns - Skate and play area in Titirangi

Resolution number WTK/2019/101

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board receive the presentation on a mixed-use skate and play area in Titirangi and thank Nick Kearns and Melissa Cowie and supporters for their attendance.

CARRIED

Attachments

a 22 August 2019 Waitākere Ranges Local Board Item 8.1 Deputation: Nick Kearns - Skate and play area in Titirangi presentation

8.2

Deputation: Ed King - Titirangi Community House activities update

Resolution number WTK/2019/102

MOVED by Chairperson G Presland, seconded by Member S Coney:

That the Waitākere Ranges Local Board receive the presentation on the Titirangi Community House activities and thank Ed King, chair of the Titirangi Community House, for his attendance.

CARRIED

9 Public Forum

9.1	Public Forum - Matt Bloxham, Belinda Studholme and Zoe Hawkins - proposed closure of Okewa Reserve
	Matt Bloxham, Belinda Studholme and Zoe Hawkins attended to address the meeting regarding the proposed closure of Okewa Reserve.
	Resolution number WTK/2019/103 MOVED by Chairperson G Presland, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board thank Matt Bloxham, Belinda Studholme and Zoe Hawkins on their presentation regarding the proposed closure of Okewa Reserve and the impact of the closure on the local community. CARRIED
	Attachments a 22 August 2019 Waitākere Ranges Local Board Item 9.1 Public Forum - Matt Bloxham, Belinda Studholme and Zoe Hawkins - proposed closure of Okewa Reserve presentation

10 Extraordinary Business

There was no extraordinary business.

Waitākere Ward Councillor Update

Resolution number WTK/2019/104

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) thank Waitākere Ward Councillors Linda Cooper and Penny Hulse for their update

b) thank Councillor Penny Hulse for her exemplary service to local government and wish her well for the future.

CARRIED

Note: Item 13 was taken after Item 11 (7.13pm)

Allocation of Waitākere Ranges Local Board Community Safety Fund

Bruce Thomas, Auckland Transport’s Elected Member Relationship Manager, was in attendance to speak to this item.

Resolution number WTK/2019/105

MOVED by Member N Henderson, seconded by Member K Turner:

That the Waitākere Ranges Local Board:

a) agree the following prioritised list to utilise the Community Safety Fund allocated to the Waitākere Ranges Local Board area:

i) Konini School – Raised Crossing – Paewai Rd

ii) Konini School – Raising Crossing – 12 Annison Avenue

iii) Titirangi and South Titirangi Road intersection Safety

iv) Konini School – Raised Crossing – 2 Annison Avenue

v) Swanson Train Station – Raised Crossing

b) agree in principle to allocating a top up for the lowest ranking project from the Local Board Transport Capital Fund, should this be required, to enable that project to be delivered.

c) thank Bruce Thomas for his attendance.

CARRIED

Note: Item 14 was taken after Item 13 (7.26pm)

Auckland Transport's update for August 2019

Bruce Thomas, Auckland Transport’s Elected Member Relationship Manager, was in attendance to speak to this item.

Resolution number WTK/2019/106

MOVED by Chairperson G Presland, seconded by Member N Henderson:

That the Waitākere Ranges Local Board:

a) receive the Auckland Transport update for August 2019.

b) thank Bruce Thomas for his attendance.

CARRIED

Note: Item 15 was taken after Item 14 (7.40pm)

Proposed changes to the legacy Waitākere City Council septic tank pump-out targeted rate and service

Andrew Chin, Head of Healthy Waters Strategy, Andrew Duncan Manager Financial Policy, Eric Wen Senior Advisor - Financial Policy, Elizabeth Johnson, Senior Healthy Waters Specialist and Nick FitzHerbert, Relationship Advisor, were in attendance to speak to this item.

Resolution number WTK/2019/107

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:

That the Waitākere Ranges Local Board:

a) recommends the Environment and Community Committee supports a status quo option of continuing to provide the septic tank pump out service to residents within the Waitākere Ranges Local Board area through a targeted rate.

b) notes that the proposed option A in the report is to:

i) change the boundary of the Waitakere rural sewage targeted rate area to properties within the Waitākere Ranges Local Board area only.

ii) move to a full cost recovery model for the targeted rate which increases the cost.

c) notes that the Waitākere Ranges Heritage Area Act 2008 contains special protective provisions which requires Auckland Council to have regard to.

d) notes that the pump out system was introduced by the Waitakere City Council to improve water quality.

e) recommends overhead costs be covered by general rates or alternatively, funded by the regional Water Quality Targeted Rate, as this is also paid by owners who are part of the sceptic tank pump out programme. Council services are often a mix of funding sources.

f) recommends enhanced inspection costs be covered by the regional Water Quality Targeted Rate to reflect the environmental benefits associated with enhanced monitoring.

g) considers that retaining the septic tank pump out service for Waitākere Ranges area will:

i) ensure best practice of a 3 yearly pump out of septic tanks.

ii) act as a control group for other rural areas while studies are underway to better understand the causes of poor water quality in our harbours, beaches and streams. Many of the polluted beaches are in areas with reticulated sewage.

iii) help take the rural community with us while we seek to improve water quality across the region, where the major focus is on urban infrastructure improvements.

iv) provide the chance to review the septic tank pump out contract to look for efficiencies and improvements.

h) thank officers Andrew Chin, Andrew Duncan, Eric Wen, Elizabeth Johnson and Nick FitzHerbert for their attendance.

CARRIED

Note: Item 17 was taken after Item 15 (8.36pm)

17	Auckland Film Protocol consultation feedback and recommended changes
	Marie Jenkins, Screen Facilitation Manager and Coreen Adamson, Senior Consultant from Hill Young Cooper Ltd, were in attendance to speak to this item.
	Resolution number WTK/2019/108 MOVED by Member S Coney, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) receive a summary of consultation feedback on the draft Auckland Film Protocol. b) endorse the revised draft Auckland Film Protocol and provide any further feedback. c) note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol. d) request that officers report back on the development of an Environmental Framework or similar, for filming in the Waitākere Ranges Heritage area. e) thank officers Marie Jenkins and Coreen Adamson for their attendance. CARRIED
	Note: Under Standing Order 1.9.7 member Ken Turner requested that his dissenting vote be recorded.
	Attachments a 22 August 2019 Waitākere Ranges Local Board Item 17 Auckland Film Protocol consultation feedback and recommended changes - copy Waitākere Ranges Local Board submission

Member N Henderson left the meeting at 8.47 pm.

Member N Henderson returned to the meeting at 8.49 pm.

Member S Tollestrup left the meeting at 8.49 pm.

Member S Tollestrup returned to the meeting at 8.50 pm.

Note: Item 20 was taken after Item 17 (8.57pm)

Auckland Council’s Year End and Quarterly Performance Report: Waitākere Ranges Local Board for Quarter four 2018/2019

David Rose, Lead Financial Advisor, was in attendance to speak to this item.

Resolution number WTK/2019/109

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2019.

b) approve a top-up grant of $2,500 from the 2019/2020 Community response fund to Connected Media Trust to provide for their youth film training in the local board area and the subsequent challenge - 'The Outlook for Someday' as part of the local board’s youth programme.

c) approve the allocation of up to $5,000 to support the finalisation of Waitākere Ranges Greenways Plan from the 2019/2020 Community response fund.

d) request staff provide an update with regard to the transfer of land for Te Henga Marae, Waitākere Quarry becoming part of the regional park, and the regional support of the Our Backyard pest plant project.

e) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZ Stock Exchange (NZX) which are expected to be made public 30 September 2019.

f) request officers provide further written explaination why information, which has publicly consulted on, should be presented on a confidential basis.

g) thank officer David Rose for his attendance.

CARRIED

Item 21 was taken after Item 20 (9.09pm)

Local Board Annual Report 2018/2019

Resolution number WTK/2019/110

MOVED by Chairperson G Presland, seconded by Member N Henderson:

That the Waitākere Ranges Local Board:

a) adopt the 2018/2019 Waitākere Ranges Local Board Annual Report as set out in Attachment A.

b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 26 September 2019.

c) note that the draft 2018/2019 Waitākere Ranges Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

CARRIED

Waitākere Ranges Local Grants Round One 2019/2020 grant allocations

Note: Chairperson G Presland declared an interest in Item LG2019-110 Titirangi Residents and Ratepayers Association Incorporated and took on part in the discussion or voting on the matter.

The chairperson vacated the chair in favour of the Deputy Chairperson S Toms at 9.12pm.

Resolution number WTK/2019/111

MOVED by Deputy Chairperson S Toms, seconded by Member S Tollestrup:

That the Waitākere Ranges Local Board:

a) fund, part-fund or decline applications received for Waitākere Ranges Local Board Local Grants Round One, as listed in table one and table two below.

Table One: Waitākere Ranges Local Grants, Round One 2019/2020

Application ID	Organisation	Requesting funding for	Amount requested	Amount approved
LG2019-102	Titirangi Baptist Church	Towards equipment costs for the Green Bay High School Carnival Day.	$1,508.30	$500.00
LG2019-103	Glen Eden Community House Incorporated	Towards the cost and installation of play matting for the outside playground area.	$5,000.00	$5,000.00
LG2019-107	Titirangi Potters	Towards venue hire and marketing costs for the Titirangi Ceramics Film Festival from 10 to 12 October 2019.	$1,500.00	$1,500.00
LG2019-108	The Going West Trust	Towards the costs of the “Going West” festival closing event on 15 September 2019.	$5,000.00	$3,000.00
LG2019-109	Interacting Theatre Trust	Towards venue hire and tutor costs for the InterACT Festival from 21 to 25 October 2019.	$3,000.00	$2,000.00
LG2019-110	Titirangi Residents and Ratepayers Association Incorporated	Towards printing costs for the Titirangi heritage tour booklet.	$3,413.00	$3,413.00
LG2019-111	Friends of Arataki And Waitakere Ranges Regional Parkland Incorporated	Towards costs of the “Friends of Arataki Free Kids Day” on 10 November 2019.	$1,120.00	$1,120.00
LG2019-112	Glen Eden Business Association Incorporated	Towards Glen Eden main street makeover. Note: Allocated $10,500 from carry forward 2018/2019 Glen Eden Investment Attraction budget.	$19,500.00	$9,000.00
LG2019-113	The Waiatarua Ratepayers & Residents Association Incorporated	Towards the cost of traps for the Waiatarua trap library. DEFERRED: pending receipt of more information being available with regard to regional funding.	$6,390.00	0
LG2019-114	Youthline Auckland Charitable Trust	Towards two new laptops for youth workers at the “Youth and Community Development Centre”. DECLINE: Limited community benefit	$2,485.00	0
		TOTAL	$48,916.30	$25, 533.00

Table Two: Waitakere Ranges Multi-board Grants Round One 2019/2020

Application ID	Organisation	Requesting funding for	Amount requested	Amount recommended
MB1920-103	The ReCreators Limited	Towards the costs for upcycling workshops and to provide educational services in the local board area.	$5,000.00	$3,000.00
MB1920-106	Womens Centre Waitakere	Towards operational costs at Womens Centre Waitakere from October 2019 to September 2020.	$1,500.00	$1,500.00
MB1920-119	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Towards the teacher facilitation fees and the purchase of two tablets.	$3,243.20	$2,000.00
MB1920-126	Age Concern Auckland Incorporated	Towards the provision of an accredited visitor service and field social support services across West and Central Auckland.	$5,000.00	$2,500.00
MB1920-127	Rutherford College Community Education	Towards distribution costs of the 2020 West Auckland Adult and Continuing Education booklets to over 55,000 households.	$750.00	$750.00
MB1920-131	Violence Free Communities Incorporated	Towards event costs for the "Toddler Day Out" on 22 February 2020. Decline: Project outside of local board area.	$5,000.00	0
MB1920-153	The Operating Theatre Trust	Towards 2,000 free show tickets and free transport to children from low decile schools in the local board area to attend the theatre production "Greedy Cat" by Joy Cowley. Decline: Limited community benefit	$3,103.55	0
MB1920-156	Dance Therapy NZ	Towards venue hire, marketing, facilitation, equipment, coordination and administration costs for the “Dance 4 Us West” programme from February to June 2020.	$1,000.00	$1,000.00
MB1920-159	United North Piha Lifeguard Service Incorporated	Towards the costs of structural engineering, detailed design, project management and consent fees for the North Piha Lifeguard facility replacement project.	$5,250.00	$5,250.00
MB1920-161	The Parkinson's New Zealand Charitable Trust	Towards the salary of six Auckland Parkinson's Community educators for the period of 1 October 2019 to 1 October 2020. Decline: Limited community benefit.	$2,000.00	0
MB1920-168	Thrive Teen Parent Support Trust	Towards the young parents' group activities including venue hire, food, transport, communications, volunteers and a speaker contribution from September 2019 to June 2020.	$1,000.00	$1,000.00
MB1920-170	Environmental Education for Resource Sustainability Trust	Towards the purchase of native plants from Te Whangai Trust and Gulf Trees and courier fees for delivering classroom bins, administration and office expenses for recycling for 11 schools and 34 preschools in the local board area.	$3,317.67	$3,317.67
MB1920-176	Garden to Table	Towards the programme coordinator salary and travel costs to deliver a food education programme to schools in West Auckland.	$5,000.00	$2,500.00
MB1920-179	Te Pou Theatre - Ruia Taitea Creative Limited	Towards "Kōanga Festival 2019" including event management, marketing and “Kaumatua and Whanau Day” costs.	$2,000.00	$1,000.00
		TOTAL	$43,164.42	$23,817.67

CARRIED

Note: Deputy Chairperson S Toms vacated the chair.

Chairperson G Presland resumed the chair at 9.14pm

Note: Item 13: Allocation of Waitākere Ranges Local Board Community Safety Fund was taken after Item 11.

Note: Item 14: Auckland Transport's update for August 2019 was taken after Item 13.

Note: Item 15: Proposed changes to the legacy Waitākere City Council septic tank pump-out targeted rate and service was taken after Item 14.

Auckland Tourism, Events and Economic Development's (ATEED) report for the period January to June 2019

Resolution number WTK/2019/112

MOVED by Chairperson G Presland, seconded by Member N Henderson:

That the Waitākere Ranges Local Board receive ATEED’s Quarter three update for 1 January to 30 June 2019.

CARRIED

Note: Item 17: Auckland Film Protocol consultation feedback and recommended changes was taken after Item 15.

Confirmation of Workshop Records

Resolution number WTK/2019/113

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:

That the Waitākere Ranges Local Board note the workshop records for 6, 13, 20 and 27June 2019 and 4, 11 and 18 July 2019.

CARRIED

Governance Forward Work Programme

Resolution number WTK/2019/114

MOVED by Deputy Chairperson S Toms, seconded by Member S Tollestrup:

That the Waitākere Ranges Local Board receive the governance forward work programme calendar for August 2019.

CARRIED

Note: Item 20: Auckland Council’s Year End and Quarterly Performance Report: Waitākere Ranges Local Board for Quarter four 2018/2019 was taken after Item 17.

Note: Item 21: Local Board Annual Report 2018/2019 was taken after Item 20.

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.17pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Steve Tollestrup
	Ken Turner

Councillors	Penny Hulse (6.30am-8.36pm)	Item 17
	Linda Cooper (6.30pm-8.36pm	Item 17