Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 20 August 2019 at 2:00pm.

 

present

 

Chair

Pippa Coom

 

Deputy Chair

Shale Chambers

 

Members

Adriana Avendaño Christie

 

 

Richard Northey, ONZM

 

 

Denise Roche

 

 

Vernon Tava

Left 6.43pm

 

Rob Thomas

Left 6.43pm

 

 


Waitematā Local Board

20 August 2019

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed all those present.

 

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WTM/2019/153

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 July 2019 as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

7.1

Petition from Western Springs College re Meola Road crossing

 

Resolution number WTM/2019/154

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)         thank Harrison Cooke, Isabella Hutcheson and Sherry Huang of Western Springs School Travel-wise for the presentation and attendance at the meeting

b)        receive the petition re Meola Road crossing

c)         refer the petition and presentation to Auckland Transport and request Auckland Transport report back on the timetable for delivery of a pedestrian crossing on Meola Road.

CARRIED

 

Attachment

a     20190820 Item 7.1 Petition regarding pedestrian crossing on Meola Road TABLED

 

8          Deputations

 

8.1

Judges Bay Beach – Sand Top-up and other maintenance matters

 

Resolution number WTM/2019/155

MOVED by Deputy Chairperson S Chambers, seconded by Member A Avendaño Christie:  

That the Waitematā Local Board:

a)         thank Luke Niue and Mike Blackburn of Parnell Community Committee Inc., for the presentation and attendance at the business meeting

b)        refer this matter to Community Facilities for advice and request staff report back to the local board regarding re-sanding and beach maintenance of Judges Bay.

CARRIED

 

 

8.2

Proposal for an additional targeted rate for Newmarket

 

Resolution number WTM/2019/156

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)         thank Mark Knoff-Thomas of Newmarket Business Association for the presentation and attendance at the business meeting

b)        support in principle an additional targeted rate for Newmarket to implement the Newmarket Laneways Plan

c)         refer this matter to Financial Strategy and Planning to provide advice on the process, governance and feasibility of introducing a new targeted rate for Newmarket.

CARRIED

 

 

8.3

An update on progress with the City Fringe Identity Web App project

 

Resolution number WTM/2019/157

MOVED by Member A Avendaño Christie, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      thank Cheryl Adamson of Parnell Business Association and Mark Knoff-Thomas of Newmarket Business Association, for the presentation and attendance at the business meeting.

 

CARRIED

 


 

 

8.4

To discuss opportunities to support the K'Road Chronicle, a not-for-profit organisation

 

Resolution number WTM/2019/158

MOVED by Member A Avendaño Christie, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)         thank Six for the presentation and attendance at the business meeting

b)        request the Grants team to provide information about applying for an appropriate local board grant.

CARRIED

 

Attachments

a     20190820 Waitematā Local Board Item 8.4 K'Road Chronicle

 

 

8.5

Management of feral geese at Western Springs Te Wai Orea Lakeside Park

 

Resolution number WTM/2019/159

MOVED by Member A Avendaño Christie, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      thank Ian McLean of Birds New Zealand (Auckland Regional Representative) for the presentation and attendance at the business meeting.

CARRIED

 

 

9          Public Forum

 

9.1

Gael Baldock regarding Park Management

 

Resolution number WTM/2019/160

MOVED by Member A Avendaño Christie, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      thank Gael Baldock for the presentation and attendance at the meeting.

CARRIED

 

 

9.2

Boopsie Maran regarding the process for street closures

 

Resolution number WTM/2019/161

MOVED by Member A Avendaño Christie, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

a)      thank Boopsie Maran for the presentation and attendance at the meeting.

CARRIED

 


 

 

9.3

Steve Abel for The Society for the Protection of Western Springs Forest

 

Resolution number WTM/2019/162

MOVED by Chairperson P Coom, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)         thank Steve Abel and Gael Baldock of The Society for the Protection of Western Springs Forest for the presentation and attendance at the meeting.

 

CARRIED

 

 

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

11

Councillor's report

 

Resolution number WTM/2019/163

MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

a)      receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

 

CARRIED

 

 

 

12

Proposal to start the Waitematā Local Board meeting to be held on 17 September 2019 at the earlier time of 1.00pm

 

Resolution number WTM/2019/164

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      approve the start time of 1.00pm for the Waitematā Local Board meeting to be held on 17 September 2019.

 

CARRIED

 

 

 

The meeting adjourned at 4.00 pm.

The meeting reconvened at 4.10pm

 

13

Western Springs Lakeside Te Wai Ōrea Development Plan

 

Resolution number WTM/2019/165

MOVED by Deputy Chairperson S Chambers, seconded by Member A Avendaño Christie:  

That the Waitematā Local Board:

a)            defer the adoption of the draft Western Springs Lakeside Te Wai Ōrea Development Plan August 2019 (Attachment A to the agenda report) to the Waitematā Local Board February 2020 business meeting to allow consideration of the Environment Court proceedings on the future of the Western Springs pine trees

b)            request consideration be given to include specific reference to the protection of the vulnerable species New Zealand Dabchick within the plan

c)            confirm support for a policy that actively discourages the feeding of birds at Western Springs Lakeside Park by means of interpretive signage and education promoted by park activities.

d)            request Community Facilities to cost and progress delivery of a suite of interpretation signs that educate visitors about the site’s rich ecology and specifically to promote the message that bird feeding is discouraged at Western Springs Lakeside Park

e)            request advice from Parks, Sports and Recreation Department regarding a programme of on-site activities, including involving volunteers, that promote the benefits of not feeding birds and that complements the roll-out of new signage.

 

CARRIED

 

 

Member V Tava left the meeting at 4.41 pm.

 

 

14

Auckland Transport August 2019 Update

 

Resolution number WTM/2019/166

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the Auckland Transport August 2019 report

b)      approve the allocation of $615,000 from the Community Safety Fund for the delivery of the project “Safe Schools Toolbox - Newton Central School”

c)      approve the allocation of $300,000 from the Community Safety Fund for the delivery of a raised pedestrian Crossings on West End Road / Fife Street by the bus stops next to the Westend Tennis Club

d)      subject to confirmation by the Domain Committee, approve the allocation of $75,000 from the Community Safety Fund for formalising the raised pedestrian crossings on Lower Domain Drive at Lovers Lane and at Domain Drive

e)      approve the allocation of $260,000 from the Community Safety Fund for the delivery of a raised pedestrian crossing outside ACG Campus on Davis Cres to Olympic Reserve

f)       approve the allocation of $200,000 from the Community Safety Fund for the delivery of improvements on Hopetoun Street

g)      agree that any funds underspent on the Community Safety Fund be allocated as additional funds to the project “Safe Schools Toolbox - Newton Central School.”

h)       defer the decision on the Local Board Transport Capital Fund until the September business meeting to allow time for Auckland Transport, MOTAT and Auckland Council to confirm the additional funding options available to fund the entire Greenway project from Meola Road to Great North Road via the MOTAT carpark and cycling project including funding from the legacy Parking Fund and Auckland Transport’s cycling budget

l)         note the return of a bus service on Williamson Ave thanks to the advocacy of the Local Board and petition presented by Sophia Fiossetti.

 

CARRIED

 

NOTE: Member R Thomas voted against item 14 b) approve the allocation of $615,000 from the Community Safety Fund for the delivery of the project “Safe Schools Toolbox - Newton Central School”.

 

 

Member V Tava returned to the meeting at 4.47 pm.

 

 

15

Auckland Film Protocol consultation feedback and recommended changes

 

Resolution number WTM/2019/167

MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive a summary of consultation feedback on the draft Auckland Film Protocol

b)      provide the following feedback on the draft Auckland Film protocols:

i.              support the proposed changes in the review of the Auckland Film Protocols to ensure that the protocol is up-to-date and reflects current legislation and Auckland Council policy and processes

ii.            recommend expanding the definition of public to include communities of interest when assessing filming impacts such as businesses, residents and visitors

iii.           request that the film impact assessment for filming in public spaces considers any reduction of service levels such as closure of public facilities, i.e. skate parks, basketball courts

iv.           recommend that the Auckland Film Protocols restrict filming in high user parks and reserves during high demand times such as school and public holidays

v.            request that communication and consultation should include contact with representatives of users of the impacted facility including sporting, recreational or community organisations

vi.           recommend that the filming of potentially offensive material is consistent with both policies of New Zealand Government and Auckland Council and that no commercials can be made for showing overseas that would be banned from showing in New Zealand, e.g. commercials for tobacco products

vii.          request that this section, 3.4, add at the end “inappropriate examples would include showing the consumption of alcohol or mind altering drugs before potentially hazardous activities like driving, road use, swimming, water sports or operating heavy machinery”

viii.        recommend that the Auckland Film Protocols include the requirement for the landowner approval process to consider all impacts as a result of the filming on the users of the parks and park facilities for both local community and communities of interests

c)         note that local board feedback will be included in a report to the Environment and Community Committee in September 2019, seeking approval for the proposed changes to the draft Auckland Film Protocol

d)        request twice a year reports on the income and proposed expenditure from filming permit fees.

 

CARRIED

 

 

 

16

Options to investigate improving west Waitematā community facilities

 

Resolution number WTM/2019/168

MOVED by Member R Northey, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)      receive the West Waitematā Current State Analysis of Community Services findings report (Attachment A)

b)      approve the development of indicative business cases to understand service and facility investment options for:

i)       option 2: restoration of Leys Institute Library and Gymnasium, including seismic upgrade, and extension of library services into underutilised space

ii)      option 5: restoration of Grey Lynn Library and Hall, including seismic upgrade, and extension of library services into the hall

iii)     option 9: in the longer-term, development of a multi-purpose facility, in Grey Lynn, incorporating the community centre and library.

 

CARRIED

 

 

Member R Thomas left the meeting at 5.20 pm.

Member R Thomas returned to the meeting at 5.27 pm.

 

 

17

New community lease to Basement Theatre Trust at 313 Queen Street

 

Resolution number WTM/2019/169

MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

a)      approves the public notification and iwi consultation on Auckland Council’s intention to grant a new community lease to Basement Theatre Trust

b)      nominate Waitematā Local Board Chair and Deputy Chair to hear, consider and decide on any submissions received following the public notification process

c)      grants, subject to any submissions being resolved, a new community lease to Basement Theatre Trust for that part of the council-owned building comprising approximately 168m², situated at 313 Queen Street, Auckland City, on land legally described as Allotment 4 and 5 Section 29 City of Auckland. The lease area is delineated in red and marked A on Attachment A appended to this report and will be subject to the following terms:

i.    term – five (5) years commencing on the next working day after the expiration of the public notification period or should any objections be received during the public notification period, the next working day after those objections have been appropriately resolved, with one five (5) year right of renewal

ii.   rent – $1.00 plus GST per annum if demanded

iii.  maintenance fee- $500 plus GST per annum

iv.  all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

e)         delegate to the Waitematā Local Board Chair, in consultation with local board members, the authority to approve the Basement Theatre Trust’s Community Outcomes Plan, which will be appended to the lease document

f)          request Auckland Transport to provide information and advice on the installation of drain filters to pick up cigarette litter in the car park adjacent to the lease area as requested through the Mana Whenua Forum.

 

CARRIED

 

 

18

Temporary Alcohol Ban Request for Western Springs Stadium

 

The motion was taken in parts.

 

Resolution number WTM/2019/170

MOVED by Member R Northey, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

a)         adopt a temporary alcohol ban for events at Western Springs Stadium in the areas shown in Attachment A:

i)     on 17 November 2019 (Friday Jams) and 22 February 2020 (Six60 concert)

ii)    from 6am on the day of the events to 6am on the day after the event.

 

CARRIED

 

MOVED by Member R Northey, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

b)         adopt a temporary alcohol ban for four events at Western Springs Stadium in the areas shown in Attachment A:

i)       on 28 November 2019, 11 January 2020, 18 January 2020 and 6 February 2020, subject to staff advice that the concert events (yet to be confirmed) are of similar nature to the previous summer concert season

ii)      from 6am on the day of the events to 6am on the day after the event

 

Division was called for, voting on which was as follows:

For

Chairperson P Coom

Member R Northey

Against

Member A Avendaño Christie

Deputy Chairperson S Chambers

Member DR Roche

Member V Tava

Member R Thomas

Abstained

 

The motion was declared lost by 2 votes to 5.

 

Resolution number WTM/2019/171

MOVED by Deputy Chairperson S Chambers, seconded by Member DR Roche:  

That the Waitematā Local Board:

b)         delegate to Chair and Deputy Chair the decision to adopt a temporary alcohol ban for each of the remaining four events at Western Springs Stadium in the areas shown in Attachment A following further information being received on the nature of the concerts on 28 November 2019, 11 January 2020, 18 January 2020 and 6 February 2020.

 

CARRIED

 

The substantive motion was put.

 

Resolution number WTM/2019/172

MOVED by Member R Northey, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

a)         adopt a temporary alcohol ban for events at Western Springs Stadium in the areas shown in Attachment A:

i)     on 17 November 2019 (Friday Jams) and 22 February 2020 (Six60 concert)

ii)    from 6am on the day of the events to 6am on the day after the event

 

b)        delegate to Chair and Deputy Chair the decision to adopt a temporary alcohol ban for each of the remaining four events at Western Springs Stadium in the areas shown in Attachment A following further information being received on the nature of the concerts on 28 November 2019, 11 January 2020, 18 January 2020 and 6 February 2020.

CARRIED

 

 

 

19

ATEED six-monthly report to the Waitematā Local Board

 

Resolution number WTM/2019/173

MOVED by Chairperson P Coom, seconded by Member A Avendaño Christie:  

That the Waitematā Local Board:

a)      receive ATEED’s update to the Waitematā Local Board – August 2019.

 

CARRIED

 

 

 

20

Auckland Council’s Year End and Quarterly Performance Report: Waitematā Local Board for quarter four 2018/2019

 

The meeting agreed to consider aspects of the item in the public excluded section of the meeting.

 

 

21

Local Board Annual Report 2018/2019

 

The meeting agreed to consider aspects of the item in the public excluded section of the meeting.

 

 

 

Public Excluded

Resolution number WTM/2019/174

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)         exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1     Local Board Annual Report 2018/2019

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2     Auckland Council’s Year End and Quarterly Performance Report: Waitematā Local Board for quarter four 2018/2019

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

6.08pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.15pm            The public was readmitted.

 

 

20

Auckland Council’s Year End and Quarterly Performance Report: Waitematā Local Board for quarter four 2018/2019

 

Resolution number WTM/2019/175

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      receive the performance report for the financial quarter four (1 April to 30 June 2019) and overall performance against the agreed 2018/2019 local board work programme for the financial year ending 30 June 2019

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2018/2019 are released to the NZX which are expected to be made public by 30 September 2019.

 

CARRIED

 

 

6.18pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.25pm            The public was readmitted.

 

 

21

Local Board Annual Report 2018/2019

 

Resolution number WTM/2019/176

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      adopt the 2018/2019 Waitematā Local Board Annual Report as set out in Attachment A

b)      note that any proposed changes from Waitematā Local Board members or staff will be clearly communicated and agreed with the Chair before the report is submitted for adoption by the Governing Body by 26 September 2019

c)      note that the draft 2018/2019 Waitematā Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2018/2019 are released to the New Zealand Stock Exchange which are expected to be made public by 30 September 2019.

 

CARRIED

 

 

 

22

Urgent Decision - Waitematā Local Board feedback on Productivity Commission inquiry into local government funding and financing draft report

 

Resolution number WTM/2019/177

MOVED by Member R Northey, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

a)      receive the urgent decision dated 29 July 2019.

 

CARRIED

 

 

23

Urgent Decision - Waitematā Local Board feedback on Ministry of Transport's proposal to introduce a Clean Car Standard and Clean Car Discount

 

Resolution number WTM/2019/178

MOVED by Member R Thomas, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the urgent decision dated 8 August 2019 as set out in Attachment A of this report.

 

CARRIED

 

 

24

Waitematā Local Board feedback on the proposed Auckland Council Waste Management and Minimisation Bylaw 2019 and amendments to the Trading and Events in Public Places Bylaw 2015.

 

Resolution number WTM/2019/179

MOVED by Member DR Roche, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)   receive the Waitematā Local Board feedback on the proposed Auckland Council Waste Management and Minimisation Bylaw 2019 and amendments to the Trading and Events in Public Places Bylaw 2015.

 

CARRIED

 

 

 

25

Urgent Decision - Waitematā Local Board feedback to Auckland Council's submission on the Kāinga Ora-Homes and Communities Bill

 

Resolution number WTM/2019/180

MOVED by Member V Tava, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the urgent decision dated 8 July 2019.

 

CARRIED

 

 

26

Urgent Decision - Waitematā Local Board feedback to Auckland Council's submission on proposed Climate Change Response (Zero Carbon) Amendment Bill

 

Resolution number WTM/2019/181

MOVED by Member DR Roche, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the urgent decision dated 8 July 2019.

 

CARRIED

 

 

27

Chair's Report

 

Resolution number WTM/2019/182

MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      receive the Chair’s report for the period August 2019, including the report back from the LGNZ Conference 2019.

 

CARRIED

 

 

28

Board member reports

 

Resolution number WTM/2019/183

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the written report from member R Northey, the tabled report from member V Tava, and verbal board member reports for August 2019.

 

CARRIED

 

Attachments

a     20190820 Waitematā Local Board Item 28 Member V Tava Report - Tabled

 

 

Member V Tava left the meeting at 6.43 pm.

Member R Thomas left the meeting at 6.43 pm.

 

 

29

Governance Forward Work Calendar

 

Resolution number WTM/2019/184

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the governance forward work calendar August 2019 attached to the agenda.

 

CARRIED

 

 

30

Waitematā Local Board Workshop Records

 

Resolution number WTM/2019/185

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)    receive the workshop proceeding records for the meetings held on 23 July 2019, 30 July 2019, 6 August 2019 and 13 August 2019.

 

CARRIED

 

 

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

6.47 pm                                              The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................