Minutes of Albert-Eden Local Board

Albert-Eden Local Board

25 September 2019

Chairperson Haynes opened the meeting and welcomed members of the public in attendance with a Mandarin greeting in recognition of New Zealand Chinese Language Week.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2019/164

MOVED by Member B Lee, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 28 August 2019, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum - Todd Eglinton, Mt Eden Bowls

Stephen Yates, General Manager Auckland Bowls, was in attendance to deliver a Public Forum presentation regarding a proposal for new lighting at the Mt Eden Bowls Club.

Resolution number AE/2019/165

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) thank Stephen Yates, General Manager Auckland Bowls, for his attendance and Public Forum presentation.

CARRIED

Note: Governing Body Member Christine Fletcher entered the meeting at 4.11pm during Item 9.1.

10 Extraordinary Business

There was no extraordinary business.

Albert-Eden Draft Urban Ngahere (Forest) Analysis Report

Howell Davies – Senior Advisor, Urban Forest, was in attendance to speak to this report.

Resolution number AE/2019/166

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) approve the Draft Albert-Eden Urban Ngahere (Forest) Analysis Report (Attachment A).

b) delegate authority to the General Manager - Parks, Sport and Recreation, to make minor changes and amendments to the text and design of the Albert-Eden Urban Ngahere (Forest) Analysis Report.

c) thank Howell Davies – Senior Advisor, Urban Forest, for his attendance.

CARRIED

Note: Item 19 was heard at this point.

Point Chevalier Community Needs Assessment

Sophie Bell – Service and Asset Planning Specialist, and Rachel Hume – Portfolio Specialist, were in attendance to speak to this report.

Resolution number AE/2019/167

MOVED by Member M Watson, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive the findings of the Point Chevalier Community Needs Assessment dated August 2019 (Attachment A) and request staff to report back to the new local board with the updated data for customer satisfaction and population growth in the wider surrounding area and the impact of wider third party developments.

c) thank Sophie Bell – Service and Asset Planning Specialist, and Rachel Hume – Portfolio Specialist, for their attendance.

CARRIED

Mt Albert War Memorial Park Carpark Renewal Works Funding Request

Resolution number AE/2019/168

MOVED by Chairperson P Haynes, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) approve that the physical works stage for the Mt Albert War Memorial Park carpark renewal be brought forward to 2019/2020 as part of the Community Facilities risk adjusted programme.

b) approve $150,000 from the local board’s 2019/2020 renewal capital expenditure budget to complete the physical works stage for the Mt Albert War Memorial Park carpark.

c) approve that $250,000 from the local board’s 2020/2021 and 2021/2022 renewals capital expenditure budget be brought forward to 2019/2020 to complete the physical works stage for the Mt Albert War Memorial Park carpark.

d) request Community Facilities staff to investigate options for pedestrian access along the New North Road access to the Mt Albert Recreation Centre and the need for more bike stands and to report back to the local board as part of the 2020/2021 Community Facilities work programme.

CARRIED

Note: Governing Body Member Christine Fletcher exited the meeting at 4.54pm during Item 13.

Auckland Transport Reports – September 2019

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2019/169

MOVED by Member J Rose, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) receive the Auckland Transport September 2019 update and Allocation of Local Board Transport Capital Fund reports.

b) allocate $60,000 from its Local Board Transport Capital Fund (LBTCF) to the Waterview Tie-In project to allow the optimised do-minimum option to proceed to detailed design and construction and request the inclusion of dropped curbs as part of the detailed design.

d) thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

Referred from the Governing Body: Freedom Camping in Vehicles Bylaw

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

Resolution number AE/2019/170

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) note the resolution of the Governing Body with regards to the Freedom Camping in Vehicles Bylaw.

b) note the list of sites for possible inclusion in a future Freedom Camping Statement of Proposal, resolved at the Albert-Eden Local Board 28 August 2019 business meeting as follows:

Resolution number AE/2019/163

MOVED by Chairperson P Haynes, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) confirm to the Chief Executive of Auckland Council, pursuant to Resolution GB/2019/82, that the following sites be included in the new Statement of Proposal for prohibition in a new bylaw made under the Freedom Camping Act 2011:

i. Those sites recommended for prohibition or restricted freedom camping in the Hearings Panel Report, namely: Coyle Park, Eric Armishaw Reserve, Fowlds Park, Heron Park, Nixon Park, Raymond Reserve, Western Springs Garden Reserve;

ii. Those sites on which submissions for prohibition of freedom camping were made to the Hearings Panel, namely: Ferndale Park, Gribblehirst Park, Griffin Reserve, Harbutt Reserve, Kukuwai Park, Murray Halberg Park, Ōwairaka Park, Phyllis Reserve, School Reserve, Waterview Reserve, Windmill Road Courts Entrance and Windmill Green (Mount Eden), and Mount Albert War Memorial Reserve.

iii. 135 Dominion Road, Mount Eden, 487-489 Dominion Road, Mount Eden, Pollard Park, Chamberlain Park, Essex Road carpark, Huia Road carpark, Epsom Library, Mount Albert Library, Aberfoyle Reserve, Epsom, 990 Great North Road, Western Springs, Rawalpindi Reserve, and Pt Chevalier and Epsom Community Centre carparks.

b) note that the Albert-Eden Local Board may recommend further sites for inclusion in the new Statement of Proposal.

c) consult widely with Albert-Eden residents and organisations to identify any further sites for recommendation for inclusion in the new Statement of Proposal.

d) note its support for a General Rule that regulates freedom camping outside restricted and prohibited areas not listed in the proposed bylaw.

e) request that the Governing Body direct officers to investigate alternative ways in which other territorial authorities in New Zealand enforce freedom camping bylaws without impacting on homeless people.

f) note that a number of local boards have raised concerns to the Hearings Panel about the inadequacy of enforcement planned for the new bylaw and that experience elsewhere and in those areas in Auckland where freedom camping is currently allowed suggests that significant enforcement will be required should a large number of sites be opened to freedom camping.

g) request the Governing Body to direct officers to report on the additional resources required to ensure a level of compliance with a new freedom camping bylaw that protects the amenity of council’s reserves and other sites where freedom camping may take place.

h) urge the Governing Body to work with central government to amend the permissive nature of the Freedom Camping Act 2011 to identify better arrangements for addressing the legitimate needs of freedom campers.

CARRIED

c) provide the following sites for possible inclusion in a future Freedom Camping Statement of Proposal, in addition to those provided through local board resolution AE/2019/163, following feedback from public consultation and further consideration:

i) Melville Park, Pascoe Quarry Reserve, parking for Waterview Reserve on Herdman Street, Warren Freer Park Carpark, Jack Dickey Community Hall and Parr Road North Carpark.

d) provide the following clarification for addresses of sites provided through local board resolution AE/2019/163:

i) Western Springs Garden Reserve includes the carpark for Western Springs Garden Community Hall.

ii) Huia Road carpark is at 18/20 Huia Road, Pt Chevalier which is an Auckland Council owned and Auckland Transport operated carpark, adjacent to Countdown.

iii) Pt Chevalier Community Centre is at 18-20 Huia Road, Pt Chevalier, which includes the carpark for the community centre and Learning at the Point kindergarten.

e) note that support for a General Rule made through Resolution AE/2019/163 includes support for a prohibition of freedom camping in vehicles on all roads via a General Rule.

f) thank Emma Reed – Local Board Advisor, for her attendance.

CARRIED

Informal local board workshop views on the draft findings of the Animal Management Bylaw 2015 review

Resolution number AE/2019/171

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) receive the report on informal workshop summary views from local boards on the draft findings of the Animal Management Bylaw 2015 review.

CARRIED

Temporary arrangements for urgent decisions and staff delegations during the election period

Resolution number AE/2019/172

MOVED by Member R Langton, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) utilise the board’s existing urgent decision-making process between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder (or chair where there is no portfolio holder in place), from 22 October 2019, noting that staff will consult with the chair following the inaugural meeting until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

e) request that any new decisions made during the period between the final local board business meeting and the commencement of the term of office of new local board members, be reported back to the new local board following the inauguration meeting.

CARRIED

Albert-Eden Local Grants Round One 2019/2020 deferred grant application

Resolution number AE/2019/173

MOVED by Member B Lee, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) decline the following application received during the Albert-Eden Local Grants Round One 2019/2020:

Application and ID

Project

Amount requested

Decision

Circability Trust

LG2001-111

Towards the overall costs to run ten “circus in the park” events to be held at Potters Park from 1 January 2020 to 31 March 2020.

$9,533

Declined noting this group will be delivering similar events through the local board-funded Active Play Programme.

Total

$9,533

CARRIED

Governing Body Member's Update

Resolution number AE/2019/174

MOVED by Member R Langton, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive Governing Body Member Christine Fletcher’s verbal update.

CARRIED

Board Member's Reports

Resolution number AE/2019/175

MOVED by Chairperson P Haynes, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) receive Member Watson and Deputy Chairperson Fryer’s Board Reports for September 2019.

b) receive Members Lee, Langton, Corrick, Rose and Easte’s verbal Board Reports for September 2019.

CARRIED

Chairperson's Report

Resolution number AE/2019/176

MOVED by Member L Corrick, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) receive Chairperson Haynes’ verbal report.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2019/177

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Records for the workshops held on 21 August 2019 and 4, 11 and 18 September 2019.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.33 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with Clause 8.1.4 of the Albert-Eden Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Albert-Eden Local Board, held on Wednesday, 25 September 2019, prior to the next Auckland Council election.

DATE:.........................................................................

CHAIRPERSON:........................................................

CHIEF EXECUTIVE AND/OR NOMINEE:

……………..……………………………………………

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson

Governing Body Members	Cathy Casey
	Christine Fletcher	Entered the meeting at 4.11pm during Item 9.1. Exited the meeting at 4.54pm during Item 13.