Terms of Reference (Delegations)
Parent committee: Environment
and Community Committee
Responsibilities and key projects
The committee is responsible for regional
community development and safety, including:
·
grants for regional events, arts and cultural organisations
·
arts, culture and heritage
·
alcohol harm reduction strategy (recommendation to Environment
and Community Committee)
·
homelessness plan (recommendation to Environment and Community
Committee)
·
work with the six demographic advisory panels to give visibility
to the issues important to their communities and help effect change
Powers
All powers necessary to perform the
committee’s responsibilities.
Except:
(a)
powers that the Governing Body cannot delegate or has retained to itself
(section 2)
(b)
where the committee’s responsibility is limited to making a
recommendation only
(c)
where a matter is the responsibility of another committee
(d)
the approval of expenditure that is not contained within approved
budgets
(e)
the approval of expenditure of more than $2 million
(f)
the approval of final policy
(g)
deciding significant matters for which there is high public interest,
and which are controversial
(h)
the commissioning of reports on new policy where that policy programme
of work has not been approved by the Environment and Community Committee
(i)
the power to establish sub – committees
Apologies have
been received from Mayor P Goff on council business and Cr A Filipaina.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Petitions
There is no
petitions section.
4 Public
Input
There is no public
input section.
5 Local
Board Input
There is no local
board input section.
6 Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for
a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Community
Development and Safety Committee
19 September
2019
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|
Regional
Arts and Culture grant allocation: Round one 2019/2020
File No.: CP2019/16804
Te take mō te pūrongo
Purpose of the report
1. To
approve grants to regional arts organisations and artists through round one of
the 2019/2020 Regional Arts and Culture grants programme.
Whakarāpopototanga matua
Executive summary
2. The
Regional Arts and Culture grants programme is designed to enable organisations,
communities and artists to deliver arts and culture projects and activities
across the Auckland region. Grants delivered through this programme support the
implementation of Toi Whītiki, Auckland’s Arts
and Culture Strategic Action Plan.
3. The
contestable programme has a budget of $1,141,976 for 2019/2020. The scheme allocates
grants through two funding rounds each year.
4. In
the 2017/2018 and 2018/2019 financial years, 10 multi-year strategic relationship
grants were approved. The commitments for these grants in 2019/2020 total
$400,000.
5. This
left a balance of $741,976 for grants in 2019/2020.
6. Round
one closed on 21 July 2019. 62 applications were received, requesting
$1,209,515.
7. Staff
recommend a total of $435,850: $269,550 to 20 audience development and
programming grants; $96,300 to seven business and capacity project grants and
$70,000 to three new strategic relationship grants (Attachment A).
8. On
16 August 2018, the Community Development and Safety Committee approved the
allocation of an additional $273,000 to the Regional Arts and Culture Grants
Programme budget (COM/2018/1).
9. The
additional funding has allowed more applications to be funded at the level
requested, enabling funding for success.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) approve
the following allocations – a total of $435,850 - of funding to arts
organisations for the Regional Arts and Culture grants programme round one 2019/2020:
|
Organisation
|
Activity
|
Funding
Allocation ($)
|
|
|
Audience
development and programming grants
|
|
|
|
Touch
Compass Dance Trust
|
A
multi-sensory theatre work for audiences with profound and multiple
learning disabilities
|
$25,000
|
|
|
Action Education
|
Word The
Front Line 2020
|
$25,000
|
|
|
|
|
|
|
|
|
Organisation
|
Activity
|
Funding
Allocation ($)
|
|
|
Maree Sheehan
|
Ootairongo audio portraiture
exhibition
|
$15,000
|
|
|
Auckland Writers and Readers
Charitable Trust
|
Community and free programmes at
Auckland Writers Festival 2020
|
$20,000
|
|
|
Tim Bray Theatre Company
|
Community engagement with diverse
audiences
|
$25,000
|
|
|
Massive Company
|
Kia Puawai – theatre
workshops and performances
|
$21,000
|
|
|
TOHU Productions
|
PURE, an intercultural dance
project
|
$21,000
|
|
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Peata Melbourne
|
Provocation, a play by Aroha Awarau
|
$10,000
|
|
|
Girls Rock! Aotearoa
|
Music workshops, mentoring and
performance
|
$5,000
|
|
|
Brilliant Adventures Ltd
|
Everything After theatre production
|
$15,000
|
|
|
NZ Ukulele Trust
|
Ukulele Festival 2019
|
$10,000
|
|
|
YWCA
|
18 at 18 art exhibition
|
$10,000
|
|
|
SquareSums&Co Ltd
|
Development of a new Asian
contemporary theatre work
|
$9,000
|
|
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The Oryza Foundation
|
Asian Playwrights Lab Series #2
|
$8,000
|
|
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NZ Barok
|
Musical concerts including Baby
Barok free programme
|
$5,000
|
|
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Prayas Cultural Group
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First World Problems 2.0
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$7,000
|
|
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New Zealand Comedy Trust
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Dialogue community event
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$8,550
|
|
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Jumpboard Productions
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Live Live Cinema
|
$10,000
|
|
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Manukau Orchestral Society
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Concert Four, 2019
|
$10,000
|
|
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Taurima Vibes
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Atawhai Festival arts events
|
$10,000
|
|
|
|
Total
|
$269,550
|
|
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Business and
capacity project grants
|
|
|
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Circability Trust
|
Organisational development project
|
$10,000
|
|
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He Waka Eke Noa Trust
|
Digital platform project
|
$20,000
|
|
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Theatre Stampede/Nightsong
|
Website development
|
$15,000
|
|
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Script to Screen
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Strength in Numbers business
capacity project
|
$12,000
|
|
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Manukau Orchestral Society
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Business, marketing and audience
development strategies
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$12,300
|
|
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Documentary New Zealand Trust
|
Digital strategy
|
$10,000
|
|
|
New Zealand Comedy Trust
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Website development
|
$17,000
|
|
|
|
Total
|
$96,300
|
|
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Strategic
relationship grants
|
|
|
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New Zealand Dance Festival Trust
|
|
$25,000
per annum for one year
|
|
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Massive Theatre Company
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$20,000
per annum for three years
|
|
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Documentary New Zealand Trust
|
|
$25,000
per annum for one year
|
|
|
|
Total
|
$70,000
|
|
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Horopaki
Context
10. The
Regional Arts and Culture Grants Programme has been developed in accordance
with Auckland Council’s Community Grants Policy as adopted at the
Regional Strategy and Policy Committee meeting on 4 December 2014
(REG/2014/134).
11. The
regional sector investment budget for arts and culture for 2019/2020 is
$2,236,494. The investment programme comprises:
· the
contestable Regional Arts and Culture grants programme, which includes project
grants and strategic relationship grants, $1,141,976.
· asset-based
term grants with regional organisations Q Theatre and Te Tuhi $1,019,830.
· a
term grant for the Auckland Festival of Photography $74,688.
12. The
Regional Arts and Culture Grants Programme budget is allocated under the
following three categories:
· Audience
development and programming project grants: These grants support the
delivery of a wide range of high quality arts and cultural experiences that
would not otherwise be economically viable. These projects should be capable of
attracting audiences from across the Auckland region.
· Business
and capacity development project grants: These grants are intended to
increase the professionalism and build the sustainability of regional arts and
culture organisations through the development of strategic, business and
marketing plans; feasibility studies; organisational development and
digital/web development activities.
· Strategic
relationship grants: These grants are single or multi-year funding
relationships with a small number of strategic organisations operating at the
regional level. These organisations are, or are capable of becoming the
‘cornerstones’ of a thriving arts and culture sector in Auckland.
· In
the 2017/2018 and 2018/2019 financial years, 11 multiyear strategic relationship
grants were approved. The commitments for these grants in 2019/2020 total
$400,000 (Attachment B).
Tātaritanga me ngā
tohutohu
Analysis and advice
13. Staff and
external arts sector professionals assessed the applications and have made
recommendations based on the arts and culture assessment matrix criteria
(Attachment C).
14. 30
applications are recommended for funding and 32 are recommended to be declined.
15. Staff
recommend allocating $269,550 to 20 audience development and programming
grants; $96,300 to seven business and capacity project grants and $70,000 to
three new strategic relationship grants. The total funding allocated is
$435,850.
16. The
Community Grants policy provides direction to prioritise multi-year funding
relationships with a small number of strategic organisations operating at the
regional level. The term lengths are staggered to ensure an even and cyclic
renewal opportunity for partners and to enable long term predictability of
funding and planning.
17. The
three strategic relationship applications recommended for funding in this round
are from organisations previously funded with a strategic relationship grant
for one or two years. Following a full report back on those grants, and a
presentation to the assessment panel, a recommendation to fund has been made.
18. Recommended
applications are from organisations who strongly demonstrated need for the
funding, leadership and collaboration.
19. Number
of applicants and the amount requested per grant type for round one 2019/2020:
|
Grant Type
|
Number of Applications
|
Amount requested
|
Applications recommended
|
Funding recommended
|
|
Audience development
and programming project grants
|
41
|
$683,105
|
20
|
$269,550
|
|
Business and capacity
development project grants
|
15
|
$231,410
|
7
|
$96,300
|
|
Strategic relationship
grants
|
6
|
$295,000
|
3
|
$70,000
|
|
Total
|
62
|
$1,209,515
|
30
|
$435,850
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20. The
reasons for not recommending applications for funding are varied, but fall into
the following areas:
· projects that do not align sufficiently with the priorities and aims
of the Regional Arts and Culture grants programme policy
· projects that do not show a clear focus on the programme or project
they are applying to i.e. a strong focus on audience or building business
capacity
· applications and projects that require further development (budgets
not clear etc.)
· applications more closely aligned with priorities for other council
grant funds are referred to these programmes
· requests for grants exceed the available funds.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
21. Several
applications are for projects that connect with other areas of council
delivery. These include projects taking place in a council venue, or receive
council funding for other aspects of their work. In these cases, staff consult
relevant bodies that may have an interest in the projects and take this
information into account when presenting recommendations for funding.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. Local
boards can advise staff of organisations that have applied for local board
funding but are ineligible and require regional funding.
23. There are
exceptional circumstances where local organisations are able to apply for a
regional fund. These circumstances occur when the activity or project is so
specialised or unique to the region that it is considered to be regional, and
therefore should be eligible for the Regional Arts and Culture Grants
Programme.
Tauākī whakaaweawe
Māori
Māori impact statement
24. This
funding supports both Māori and non-Māori organisations and artists
helping to deliver arts and culture outcomes for Māori.
25. All
applications were assessed for their delivery of Māori outcomes.
26. In
this round, four applications recommended for funding are from Māori
organisations, and 11 projects will deliver strong Māori
outcomes through work with Māori practitioners.
27. The delivery of Māori outcomes is
included in the funding agreements for all approved strategic relationship
grants.
Ngā ritenga
ā-pūtea
Financial implications
28. Staff
recommend allocating a total of $435,850 for round one. This is within the approved
budget envelope.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
29. There are
no significant risks associated with this report. Ongoing relationship
management with applicants will continue to manage expectations, and provide
advice on future applications.
Ngā koringa ā-muri
Next steps
30. Once funding allocation decisions have been confirmed, funding
agreements will be prepared in line with current Auckland Council standard
practice.
31. Where
grants are awarded that do not meet the full amount requested, appropriate
outcomes for the level of funding will be negotiated with the recipients and
this will be reflected in the funding agreement.
32. All applicants will be offered the opportunity to discuss their
application and be coached on areas for future development.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Applications summary
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13
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b⇩
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Multi-year Strategic Relationship Grants
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17
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c⇩ 
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Arts and Culture Assessment Matrix
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19
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Ngā kaihaina
Signatories
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Author
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Catherine George – Regional Funding Advisor,
Arts, Community and Events
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Ian Maxwell - Director Community Services
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