I hereby give notice that an ordinary
meeting of the Finance and Performance Committee will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Tuesday, 17
September 2019
9.30am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
|
|
Komiti ā Pūtea, ā Mahi
Hoki /
Finance and Performance Committee
OPEN AGENDA
|
MEMBERSHIP
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Chairperson
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Cr Ross Clow
|
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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Cr Josephine Bartley
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Cr Penny Hulse
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Cr Dr Cathy Casey
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Cr Mike Lee
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Deputy Mayor Cr Bill Cashmore
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Cr Daniel Newman, JP
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Cr Fa’anana Efeso Collins
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Cr Greg Sayers
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Cr Linda Cooper, JP
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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IMSB Chair David Taipari
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Cr Alf Filipaina
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Cr Sir John Walker, KNZM, CBE
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Cr Hon Christine Fletcher, QSO
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Cr Wayne Walker
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Mayor Hon Phil Goff, CNZM, JP
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Cr John Watson
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Cr Richard Hills
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Cr Paul Young
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IMSB Member Terrence Hohneck
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(Quorum 11 members)
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|
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Sandra Gordon
Senior Governance Advisor
11 September 2019
Contact Telephone: (09) 890 8150
Email: sandra.gordon@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
Terms of Reference
Responsibilities
The purpose of the Committee is to:
(a) control and review
expenditure across the Auckland Council Group to improve value for money
(b) monitor the overall
financial management and performance of the council parent organisation and
Auckland Council Group
(c) make financial
decisions required outside of the annual budgeting processes
Key responsibilities include:
·
Advising and
supporting the mayor on the development of the Long Term Plan (LTP) and Annual
Plan (AP) for consideration by the Governing Body including:
o
Local Board agreements
o
Financial policy
related to the LTP and AP
o
Setting of rates
o
Preparation of the
consultation documentation and supporting information, and the consultation
process, for the LTP and AP
·
Monitoring the
operational and capital expenditure of the council parent organisation and
Auckland Council Group, and inquiring into any material discrepancies from
planned expenditure
·
Monitoring the
financial and non-financial performance targets, key performance indicators, and other
measures of the council
parent organisation and each Council Controlled Organisation (CCO) to
inform the Committee’s judgement about the performance of each
organisation
·
Advising the mayor
on the content of the annual Letters of Expectations (LoE) to CCOs
·
Exercising
relevant powers under Schedule 8 of the Local Government Act 2002, which relate
to the Statements of Intent of CCOs
·
Exercising Auckland
Council’s powers as a shareholder or given under a trust deed, including
but not limited to modification of constitutions and/or trust deeds, granting
shareholder approval of major transactions where required, exempting CCOs, and
approving policies relating to CCO and CO governance
·
Approving the
financial policy of the Council parent organisation
·
Overseeing and
making decisions relating to an ongoing programme of service delivery reviews,
as required under section17A of the Local Government Act 2002
·
Establishing and
managing a structured approach to the approval of non-budgeted expenditure
(including grants, loans or guarantees) that reinforces value for money and an
expectation of tight expenditure control
·
Write-offs
·
Acquisition and
disposal of property, in accordance with the long term plan
·
Recommending the
Annual Report to the Governing Body
Powers
(a) All powers necessary to
perform the committee’s responsibilities, including:
a. approval of a
submission to an external body
b. establishment of
working parties or steering groups.
(b) The committee has the powers
to perform the responsibilities of another committee, where it is necessary to
make a decision prior to the next meeting of that other committee.
(c) The committee does not
have:
a. the power to
establish subcommittees
b. powers that the
Governing Body cannot delegate or has retained to itself (section 2).
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council
Controlled Organisation.
|
Finance and
Performance Committee
17 September
2019
|
|
ITEM TABLE
OF CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
6.1 Local Board Input -
Kaipātiki Local Board regarding a proposed land acquisition for Rawene
landslide mediation 8
7 Extraordinary
Business 8
8 Preparation of
the Auckland Council Group's draft annual reports and reporting of performance
information for the 2018/2019 financial year 9
9 Summary of
Finance and Performance Committee information memorandum and briefings,
including the Forward Work Programme - 17 September 2019 15
10 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
11 Procedural
Motion to Exclude the Public 33
C1 Land acquisition for Rawene
landslide remediation 33
C2 ATEED major transaction
additional resolutions 33
C3 Budget Update - September 2019 34
C4 CONFIDENTIAL: Auckland Council
Group and Auckland Council quarterly performance reports to 30 June 2019 34
C5 CONFIDENTIAL: Draft Auckland
Council Annual Report 2018/2019 and draft Auckland Council Summary Annual
Report 2018/2019 34
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
That the Finance and Performance Committee:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 20 August 2019, including the
confidential section, as a true and correct record.
|
4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
|
6.1 Local
Board Input - Kaipātiki Local Board regarding a proposed land
acquisition for Rawene landslide mediation
|
|
Te take mō te pūrongo
Purpose
of the report
1. To
make a presentation to the Finance and Performance Committee regarding a proposed
land acquisition for Rawene landslide mediation.
Whakarāpopototanga matua
Executive
summary
2. Mr
John Gillon, Chair of the Kaipātiki Local Board and Ms Danielle Grant,
Deputy Chair of the Kaipātiki Local Board wish to address the committee
in the confidential section.
|
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) receive
and thank Kaipātiki Local Board Chair, John Gillon and Kaipātiki
Local Board Deputy Chair, Danielle Grant for their presentation regarding a proposed
land acquisition for Rawene landslide mediation.
|
7 Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for
a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Finance and Performance
Committee
17 September
2019
|
|
Preparation
of the Auckland Council Group's draft annual reports and reporting of
performance information for the 2018/2019 financial year
File No.: CP2019/16647
Te take mō te
pūrongo
Purpose of the report
1. To
inform the Finance and Performance Committee of the
process followed to prepare the Auckland Council Annual Report 2018/2019 and
the Auckland Council Summary Annual Report 2018/2019.
2. To
provide transparency on the Auckland Council Group’s quarterly performance
reports to be presented in the confidential section of this meeting.
Whakarāpopototanga matua
Executive summary
3. The
Governing Body at its meeting on 26 September 2019, will be asked to adopt the
Auckland Council Annual Report 2018/2019 and the Auckland Council Summary
Annual Report 2018/2019 (annual reports). Preparing and publishing these annual
reports is a legislative requirement.
4. The
annual reports, covering the 12 months to 30 June 2019, have been prepared by
Auckland Council staff and audited by Audit New Zealand on behalf of the Deputy
Auditor-General. The annual reports compare and comment on the performance of
the group and the council against the budgets and performance targets set in
year one of the amended 10-year Budget 2018-2028.
5. The
Deputy Auditor-General attended the Audit and Risk Committee on 12 September
and commented on the:
· audit
process
· draft
proposed audit opinion, including commentary on the key audit matters
· status
of the draft annual reports.
6. There
are no significant outstanding audit or process issues relating to the annual
reports.
7. The Auckland Council Group’s quarterly performance
reporting to 30 June 2019 against the 10-year Budget 2018-2019
will be discussed in the confidential part of the meeting.
8. The budget was adopted in June 2018. It included a $26 billion
capital investment programme to address growth pressures on transport, water,
environment and community infrastructure. It also included additional operating
budgets to address areas such as the natural environment. The report covers progress at a group level and individually for Auckland
Council and substantive council-controlled organisations. It also contains the
Te Hononga Akoranga, COMET Auckland (Community Education Trust Auckland)
year-end report to 30 June 2019.
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) note
the confirmation by the Audit and Risk Committee that the audit process in
respect of the Auckland Council Annual Report 2018/2019 and the Auckland
Council Summary Annual Report 2018/2019 has been completed satisfactorily
b) note
the draft Auckland Council Annual Report 2018/2019, the draft Auckland
Council Summary Annual Report 2018/2019 and the quarterly performance of the
Auckland Council Group will be discussed in the confidential section of this
meeting.
|
Horopaki
Context
9. The
following diagram sets out the reporting milestones and provides an outline of
the process underway to approve and adopt the annual reports.
Tātaritanga me ngā
tohutohu
Analysis and advice
10. The Local
Government Act 2002 requires Auckland Council to prepare and adopt an annual
report and summary annual report each year. The council is also required, under
the New Zealand Stock Exchange (NZX) listing rules, to publish an annual
report.
11. The draft
annual reports for the year to 30 June 2019 have been prepared by council staff
and audited by Audit New Zealand on behalf of the Deputy Auditor-General.
12. The Audit
and Risk Committee reviews the quality of the draft annual reports, the
processes used by management, and compliance with legislation and the financial
reporting standards. They also review the audit risk process with the Office of
the Auditor-General and Audit New Zealand. The Audit and Risk Committee
completed their review on 12 September 2019.
13. The terms
of reference for the Finance and Performance Committee include recommending the
draft annual reports to the Governing Body. This report, and the report to be
presented in the confidential agenda (titled Draft Auckland Council Annual
Report 2018/2019 and draft Auckland Council Annual Report 2018/2019) enable
the committee to execute that responsibility.
14. The draft
annual reports are for the Auckland Council Group which is the result of
consolidating the financial and performance results of Auckland Council and its
council-controlled organisations. For legislative compliance purposes, the
financial statements of Auckland Council are included. All budgets and
performance targets are those set out in the 10-year Budget 2018-2028 and the
Annual Plan 2017/2018.
15. The draft
annual report consists of three separate volumes (to be presented in confidential):
· Volume
1: Overview and service performance
· Volume
2: Local boards (comprising of 21 local board reports)
· Volume
3: Financial statements
16. The draft
summary annual report is a separate stand-alone document (to be presented in
confidential).
17. On 27
August 2019, the Auckland Council Group released preliminary results to the NZX
as required by listing rules. The NZX preliminary announcement, primary
financial statements and media release was reviewed by the Audit and Risk
Committee on 27 August 2019, before being approved by the chair and deputy
chair of the Finance and Performance Committee under delegation.
18. The draft
annual reports are currently undergoing a final review by Audit New Zealand and
may be subject to some editorial changes prior to final submission to the
Governing Body and subsequent publication.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The draft
annual report reflects the results of the Auckland Council Group for the year
ended 30 June 2019. The council-controlled organisations are involved in the
preparation of this information.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. The draft
annual report Volume 2: Local Boards, includes a section
featuring the achievements in each local board area.
Local boards were engaged to collect and review this information and each chair
has prepared a message which is included in their respective report.
Tauākī whakaaweawe
Māori
Māori impact statement
21. The draft
annual reports cover all aspects of the group’s governance and public
accountability. The draft annual reports include commentary on
the Auckland Council Group’s contribution to outcomes for Māori, the
role of the Independent Māori Statutory Board and the council’s Te
Waka Angamua - Māori Strategy and Relations department.
Ngā ritenga
ā-pūtea
Financial implications
22. There are
no financial implications directly arising from the information contained in
the report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
23. The
following risks have been identified:
Risk of error, omission or non-compliance in preparation of
annual report and summary annual report
24. There
is a risk that errors or non-compliance with legislation and accounting
standards could occur in the preparation of the annual reports. To mitigate
this risk, quality assurance reviews were performed on the consolidated results and commentary and the year-end reports. The reviews
focused on accuracy, completeness and reasonableness of disclosures, legislative compliance and
adherence to the council’s communications standards.
25. There
is also a risk that the annual reports present a biased view of the performance
of the Auckland Council Group. Trust lens reviewers are used to review these
reports to ensure that the annual reports tell a fair and balanced story, that
good news stories are truthful and accurate and the poor performance stories
are honest and transparent. They review the overall story for consistency
through all volumes.
Compliance
reviews
26. Auckland
Council’s Legal Services department reviews the draft annual reports for
compliance with local government legislation.
27. Mayne
Wetherell reviews volume 3 of the annual report as well as the summary annual
report for compliance with NZX listing rules, and compliance with the Financial
Reporting Act 2013 and the Financial Markets Conduct Act 2013.
Reviews
of accuracy, completeness and fairness
28. A
number of reviews of the annual reports take place by people with differing
levels and areas of involvement in financial reporting. A summary of the
reviews is as follows:
|
Reviewer
|
Volume 1
|
Volume 2
|
Volume 3
|
Summary Annual Report
|
|
Group chief financial officer
|
ü
|
ü
|
ü
|
ü
|
|
General manager corporate finance and property
|
ü
|
ü
|
ü
|
ü
|
|
Treasurer and General manager financial transactions
|
|
|
ü
|
|
|
General manager financial strategy and planning
|
ü
|
ü
|
ü
|
ü
|
|
Group financial controller
|
ü
|
ü
|
ü
|
ü
|
|
Manager corporate and local board performance
|
ü
|
ü
|
|
ü
|
|
Manager group accounting and reporting
|
ü
|
ü
|
ü
|
ü
|
|
Manager financial strategy
|
ü
|
ü
|
ü
|
ü
|
|
Senior group reporting technical accountant
|
ü
|
ü
|
ü
|
ü
|
|
Financial compliance manager
|
ü
|
ü
|
ü
|
ü
|
|
Trust lens reviewers
|
ü
|
ü
|
ü
|
ü
|
|
Legal services
|
ü
|
ü
|
ü
|
ü
|
|
Mayne Wetherell
|
|
|
ü
|
ü
|
29. In addition to
these reviews, Auckland Council’s Financial Control unit completes a
detailed reporting checklist to ensure all reporting and disclosure
requirements have been met, providing assurance that reporting
and disclosure requirements have been complied with.
30. Two
trust lens reviewers provided feedback on the financial statements. Both
reviewers are not within Auckland Council’s Finance Division, and neither
were involved in the preparation of the annual report or summary annual report.
31. All
the quality assurance reviewers who perform reviews from a financial perspective are Chartered Accountant or Chartered Financial Analyst
qualified and have the appropriate technical accounting skills and knowledge.
Breach of confidentiality
32. All
Auckland Council, council-controlled organisations and Port of Auckland Limited
employees who are involved in the preparation and review of the annual reports
have been briefed on confidentiality requirements.
33. A cover
memo, reminding councillors of confidentiality restrictions, was attached to
the draft copies of the annual reports which were provided to the members prior
to this meeting.
Ngā koringa ā-muri
Next steps
34. The
annual reports will be adopted by the Governing Body at its meeting on 26
September 2019 and released to the NZX and the public on 27 September 2019.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Tracy Gers - Group Accounting & Reporting Manager
Francis Caetano - Group Financial Controller
|
|
Authorisers
|
Kevin Ramsay - General Manager Corporate Finance and
Property
Matthew Walker - Group Chief Financial Officer
|
|
Finance and
Performance Committee
17 September
2019
|
|
Summary of Finance and Performance
Committee information memorandum and briefings, including the Forward Work
Programme - 17 September 2019
File No.: CP2019/15369
Te take mō te
pūrongo
Purpose of the report
1. To
note the progress on the forward work programme appended in Attachment A.
Whakarāpopototanga matua
Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
of information circulated to committee members via memo-briefing or other
means, where no decisions are required.
3. The
following memos were circulated to members:
|
Date
|
Subject
|
|
22/8/2019
|
Letter to Ports of
Auckland Limited on Statement of Intent for 2019-2022
|
|
August 2019
|
Auckland Council submission
– New Zealand Productivity Commission Local government funding and
financing: draft report
|
|
5/9/2019
|
5 September 2019 –
Memo from Earth Science Design Practice Lead – Update on the Rawene
landslide remediation project
|
|
10/9/2019
|
10 September 2019 –
Memo from General Manager, Service Strategy and Integration regarding 34
Moore Street, Howick
|
|
12/9/2019
|
12 September 2019 –
Memo from Executive Officer – Finance Division – Eden Park update
|
4. The
following workshops/briefings have taken place:
|
Date
|
Workshop/Briefing
|
|
15/8/2019
|
Auckland Council
submission on the Productivity Commission’s draft report on Local
Government Funding and Financing – Attachment xx
|
5. This
document can be found on the Auckland Council website, at the following link:
http://infocouncil.aucklandcouncil.govt.nz/
o at the top left of the
page, select meeting/Te hui “Finance and Performance Committee”
from the drop-down tab and click “View”;
o under
‘Attachments’, select either the HTML or PDF version of the
document entitled ‘Extra Attachments’.
6. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Committee
members should direct any questions to the authors.
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) note
the progress on the forward work programme
b) receive
the Summary of Finance and Performance Committee information memorandum and
briefings – 17 September 2019.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Finance and Performance Committee - Forward Work
Programme 2019/2020
|
17
|
|
b⇨
|
Letter to Ports of Auckland Limited on Statement of
Intent for 2019-2022 (Under Separate Cover)
|
|
|
c⇨ 
|
Auckland Council submission to the New Zealand
Productivity Commission Local government funding and financing: draft report
(Under Separate Cover)
|
|
|
d⇨
|
5 September 2019 – Memo from Earth Science
Design Practice Lead – Update on the Rawene landslide remediation
project (Under Separate Cover)
|
|
|
e⇨ 
|
10 September 2019 – Memo from General Manager,
Service Strategy and Integration regarding 34 Moore Street, Howick (Under
Separate Cover)
|
|
|
f⇨
|
12 September 2019 – Memo from Executive Officer
– Finance Division – Eden Park update (Under Separate Cover)
|
|
|
g⇨ 
|
Workshop - Auckland Council submission on the
Productivity Commission’s draft report on Local Government Funding and
Financing (Under Separate Cover)
|
|
Ngā kaihaina
Signatories
|
Author
|
Sandra Gordon - Senior Governance Advisor
|
|
Authoriser
|
Matthew Walker - Group Chief Financial Officer
|
|
Finance and
Performance Committee
17 September
2019
|
|
|
Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2020
The purpose of
the Committee is to control and review expenditure across the Group to
improve value for money; to monitor the overall financial management and
performance of Auckland Council parent and Auckland Council Group; to make
financial decisions required outside the annual budgeting processes and to
perform the responsibilities of another committee, where it is necessary.
Detailed decisions
are reported at the end of this document
|
|
Priorities for 2019/20 are:
1. Planning
and Funding
2. Reporting
and Performance
3. Value
for money
4. Operational
|
The work of the committee will:
1. approve
the Annual Plan 2020/2021 including financial policy, the consultation
document and supporting information for recommendation to the Governing Body
2. monitor
achievement of financial and other measures of performance and services
levels and recommend the Annual Report to the Governing Body
3. approve
acquisition and disposal of property related to the Committee’s
responsibilities.
4. review and
approve financial policy and non-budgeted expenditure.
|
|
Lead
|
Area of work
|
Reason for work
|
Finance and
Performance Committee role - decision or direction
|
Expected
timeframes
|
|
|
2019
2020
|
|
|
Q1
Jul-Sept
23 July
20 Aug
11 Sept
17 Sept
|
Q2
Oct-Dec
Dates TBA
|
Q3
Jan-Mar
Dates TBA
|
Q4
Apr-June
Dates TBA
|
|
|
Planning and Funding
|
|
|
GM Financial Strategy & Planning
|
Annual Budget
|
Statutory process
|
Decision to agree to the Consultation items
Adopt Consultation
Document to consult with Public Consultation runs
Hear
feedback and deliberate budget scenarios
Decisions made for Annual Budget
Adopt
final Annual Budget
|
|
Nov/
Dec
|
|
|
|
|
GM Financial Strategy & Planning
|
Budget Update (as required). This includes
significant unbudgeted one-off expenditure.
|
Financial management
|
Decision to agree recommended budget changes
outside of AP/LTP budgeting cycle
|
As required
|
|
|
GM
Financial Strategy & Planning
|
Development contributions
policy
|
Statutory
requirement to have a DC policy
· Review and update for adjustments to DC policy
· Review for amendments to LGA regarding community
wellbeing
|
The GB has Adopted
the Development Contribution policy (13 December 2018)
|
|
|
|
|
|
|
GM Financial Strategy & Planning
|
Rating Policy and process
|
Rating
|
|
|
|
|
|
|
|
GM Financial Strategy & Planning
|
Infrastructure funding and financing work with
Treasury
|
Financial Management
|
Discuss ongoing work with central government on Crown Infrastructure
Partners and Special Purpose Vehicles for major infrastructure projects
– timing for committee as required
|
|
|
|
|
|
|
GM Financial Strategy &
Planning and Treasurer and GM Financial Transactions
|
Treasury and debt management
|
|
Briefing on council debt
|
|
Nov/
Dec
|
|
|
|
|
GM Corporate Finance and Property
|
Weathertightness issues and provision
|
To provide an update on changes implemented to reduce
the future risk of weathertightness claims as well as a summary of how the
liability is calculated for accounting purposes
|
Review information (workshop
held 6 March 2019 and now Completed
|
|
|
|
|
|
|
Auckland Investment Office
|
Colin Dale Park
|
Report on progress of the investigation and
negotiations for Speedway (run by
Springs Promotions Ltd) to move from Western Springs to Colin Dale Park.
|
Decisions relating to Colin Dale Park
Note – Venue Development Strategy is being
considered at the Planning Committee.
Refer also to aspects of this matter being considered
as part of the Annual Budget 2019/2020
|
|
TBA
|
|
|
|
|
Chief Financial Officer
|
Eden Park
|
Report on progress regarding the loan guarantee and
grant funding
|
Review information and make decisions on the
loan guarantee
Progress update memo
|
Sept
|
|
|
|
|
|
Te Waka Anga Mua ki Uta
|
Māori Transformational Activity and Expenditure
Report
Te Tiriti O Waitangi Audit Response Work Programme
|
To monitor progress on expenditure and delivery of
Maori transformational activity (includes Te Toa Takitini) and on projects to
deliver Māori outcomes. This reporting will be carried out
bi-annually
To monitor progress in responding to 3 yearly Te
Tiriti O Waitangi audit
|
Receive generally no decisions
|
|
Nov/
Dec
|
|
|
|
|
GM Corporate Finance and Property
|
Annual Report
|
· Statutory
requirement
· NZX
Announcement and release
· Draft
annual report and Summary on Performance - Sept
· Interim
audit report – Feb
|
Receive Annual report
Recommend to Governing Body for adoption
Note:
· NZX
announcements are presented to the Audit and Risk Committee
· There is a
delegation from the Committee to Chair and Deputy Chair of Finance and
Performance to recommend to the Mayor and CE to release the preliminary
results to the NZ Stock Exchange so that Council can meet NZX reporting
deadlines.
· Formal
adoption of annual report is by the Governing Body
|
17 Sept
|
|
|
|
|
|
Reporting and Performance
|
|
GM
Corporate Finance and Property
|
Half-yearly report
|
NZX listing requirement
|
Receive Half-yearly report
Approve for release
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There
is a delegation from the Committee to Chair and Deputy Chair of Finance and
Performance to recommend to the Mayor and CE to release the preliminary
results to the NZ Stock Exchange so that Council can meet NZX reporting
deadlines.
· Document will be sent to committee members once it has been
reported to the NZX on 28 February 2019
|
|
|
Mar
|
|
|
CCO/External Partnerships
|
CCO Statements of Intent and POAL Statement of
Corporate Intent
|
· Shareholder
feedback on draft SOIs –Aug
· Letters of
Expectation for 2019/2020 SOIs – Nov
· Shareholder
comments on draft 2019/2020 SOIs – Apr
· POAL draft Statement of Corporate Intent - Aug
|
Agree 2019/2010 Letters of Expectation
Approve 2019/2020 CCO Statements of Intent and
POAL Statement of Corporate Intent
|
July
Aug
|
Nov
|
|
|
|
Manager Corporate & Local Board Performance
|
Performance Reporting quarterly - parent
|
To monitor council parent financial and non-financial
performance results
|
Receive generally no decisions
|
17 Sept
|
Nov/
Dec
|
|
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly – CCOs
|
To monitor CCO financial and non-financial performance
results, including CRLL
|
Receive validate/challenge
|
17 Sept
|
Nov/
Dec
|
|
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly - group
|
To monitor Auckland Council group financial
performance
|
Receive generally no decisions
|
17 Sept
|
Nov/
Dec
|
|
|
|
Value for Money
|
|
GM Financial Strategy & Planning
|
Consideration and adoption of Group policy relating to
Business Cases
|
|
Decision on whether to adopt a new policy
|
July
|
|
|
|
|
Operational
|
|
|
Panuku Development Auckland
|
Recommended disposals or acquisitions. These
reports are as required, but generally monthly.
|
· Panuku
is required through its SOI to identify and recommend to council properties
that are surplus to requirements and can be considered for disposal.
These include general disposals to fund LTP projects.
· Panuku
recommends properties for acquisition and disposal to the committee for
approval where they are located within a priority development location.
|
Decision to proceed with recommended disposals
or acquisitions.
|
Aug
|
|
|
|
|
|
GM Corporate Finance and Property
|
Property portfolio
|
To provide an update on progress of the Corporate
Property Portfolio roll out and where required seek approval for any property
transactions
|
Regular reporting
|
|
|
|
|
|
|
Engineering & Technical Services / Treasury &
Financial Transactions / Procurement
|
Consideration and adoption of Group policies for
Performance Bonds
|
Mayoral Office request
|
Decide whether to amend current policy
|
|
|
|
|
|
|
CCO/External Partnerships
|
Funding and Levies
(including Auckland Regional Amenities, MOTAT and Auckland War Memorial
Museum)
|
Statutory process
· RFA respond to draft levy for MOTAT and AWMM (on behalf
of council)
· December F&P - approve council submission to draft
ARAFB Funding Plan
· March F&P – approve annual funding levies for
ARAFB, MOTAT, AWMM
· March F&P – approve ARAFB draft
· May and June 2019 - nine amenities present to F&P
committee
|
Decision to approve submission on draft Funding Plan
Decision to approve levies
|
|
|
|
|
|
|
Parks, Sports and Recreation
|
Loan restructuring (committee dates as required)
|
Responding to proposals and recommendations
|
Decision to approve proposed restructuring
|
|
Nov/
Dec
|
|
|
|
|
GM
Financial Strategy & Planning
|
Local Government finance and
funding
|
|
Approve submission to the Productivity Commission
|
Aug
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Detailed decisions - Komiti ā Pūtea,
ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019
|
|
Lead
|
Area of work
|
Finance and
Performance Committee role - decision or direction
|
Detailed decisions
|
|
Planning and Funding
|
|
GM Financial Strategy & Planning
|
Annual Budget
|
Decision to agree to the
Consultation items
Adopt Consultation
Document to consult with Public Consultation runs
Hear
feedback and deliberate budget scenarios
Decisions made for Annual Budget
Adopt
final Annual Budget
|
For information on the previous
long-term/annual plan processes, please refer to the table at the end of this
document.
|
|
GM Financial Strategy & Planning
|
Budget Update (as required). This includes
significant unbudgeted one-off expenditure.
|
Decision to agree recommended budget changes
outside of AP/LTP budgeting cycle
|
For information on previous
decisions, please refer to the table at the end of this document.
|
|
GM Financial Strategy & Planning
|
Development contributions policy
|
Note that the Governing Body
has agreed to consult on the proposed DC policy (18 October
2018). The GB has consulted on draft Development Contribution
policy (19 October 2018 – 15 November 2018). The GB will adopt
the Development Contribution policy (13 December 2018)
|
Reporting dates:
31/5/18 – Contributions Policy
FIN/2018/90
Adopted by the
Governing Body: 31/5/18 GB/2018/91
10/9/18 – Workshop on Development Contributions
|
|
GM Financial Strategy & Planning
|
Rating Policy and process
|
Workshop on approach to rating religious properties
(Potentially move into Annual Plan process)
|
23/10/18 – Workshop on the
rating of religious use premises Minutes
20/11/18 – Rating of religious use properties FIN/2018/177
13/2/19 – Amendments to the Revenue and Financing Policy and
Rates Remission and Postponement Policy
FIN/2019/4
Adopted by Governing Body GB/2019/6
|
|
GM Financial Strategy & Planning
|
Carry forwards for 2017/2018
|
Approving budget carry forwards for 2017/2018
|
17/10/18 – 2017/2018 Budget Carry Forwards
|
|
GM Financial Strategy & Planning
|
Infrastructure funding and financing work with Treasury
|
Discuss ongoing work with central government on Crown Infrastructure
Partners and Special Purpose Vehicles for major infrastructure projects
– timing for committee as required
|
11/4/17 - Responsible investment policy and
Diversified Financial Asset Portfolio review Resolutions - FIN/2017/44,
FIN/2017/45 and FIN/2017/46
20/06/17 - Review of the Diversified Financial Assets
Portfolio FIN/2017/88
19/9/17 – Approval of Group Policies
FIN/2017/121
11/12/17 – Approval of Treasury Management Policy
FIN/2017/161
27/2/18 – Council’s debt funding strategy
FIN/2018/10
|
|
GM Financial Strategy &
Planning and Treasurer and GM Financial Transactions
|
Treasury and debt management
|
Briefing on council debt
|
21/11/18 – Workshop on Debt Management Strategy
|
|
Auckland Investment Office
|
Dividend reinvestment plan
|
Decision to agree required to
approve Dividend Reinvestment Plan
|
|
|
GM Corporate Finance and Property
|
Weathertightness issues and provision
|
Review information
|
7/319 – Confidential workshop held
|
|
Executive Director, Auckland Investment Office
|
Colin Dale Park
|
Endorse the Heads of Agreement and
Approve to development costs.
|
20/11/18 – Update on Speedway Relocation
FIN/2018/184 and FIN/2018/185
16/5/19 – Memorandum on Venue Development Strategy,
Western Springs Speedway and Colin Dale Park
|
|
Chief Financial Officer
|
Eden Park
|
Report on progress regarding the loan guarantee
|
13/2/19 – Confidential workshop held
19/3/19 – Eden Park Trust loan guarantee
FIN/2019/26 and 27
|
|
Chief Financial Officer
|
City Rail Link Limited
|
Update on financial matters relating to City Rail Link
Limited
|
19/2/19 – Confidential briefing held
|
|
Te Waka Anga Mua ki Uta
|
Māori Transformational Activity and Expenditure
Report
Te Tiriti O Waitangi Audit Response Work Programme
|
Receive generally no decisions
|
23/5/17 - 23/5/17 – Third Quarter of 2016/17
FIN/2017/63
13/12/17 - Te Toa Takitini - Quarter One Māori
Responsiveness portfolio report FIN/2016/159
15/08/17 – 2016/2017 Year-End Report
FIN/2017/112
12/12/17 – Quarter One Report for 2017/2018 financial
year FIN/2017/202
20/03/18 – Quarter Two Report for 2017/2018 financial
year FIN/20178/14
12/12/17 Report FIN/2017/291
12/3/18 Response Report
FIN/2018/45
24/7/18 Te Tiriti o Waitangi Report 2018
FIN/2018/115
17/10/18 Update on the independent assessment of
expenditure incurred by Auckland Council to deliver Māori outcomes
17/10/18 Auckland Council group – programmes
and projects that have delivered Māori outcomes in 2017/2018
17/10/18 2018 Treaty Audit Response Programme
20/3/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 December 2018
FIN/2019/29
18/6/19 - Update on the independent assessment of
expenditure incurred by Auckland Council to deliver Māori outcomes
FIN/2019/66
19/6/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 March 2019 FIN/2019/71 and 73
|
|
Lead
|
Area of work
|
Finance and
Performance Committee role - decision or direction
|
Detailed decisions
|
|
Reporting and Performance
|
|
GM Corporate Finance and Property
|
Annual Report
|
Receive Annual report
Recommend to Governing Body for adoption
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There
is a delegation from the Committee to Chair and Deputy Chair of Finance and
Performance to recommend to the Mayor and CE to release the preliminary
results to the NZ Stock Exchange so that Council can meet NZX reporting
deadlines.
· Formal
adoption of annual report is by the Governing Body
|
13/12/2016 - Delegation for approval of releasing interim
and full year group results to New Zealand Stock Exchange
FIN/2016/168
18/9/18 – Approval of and
recommendation for adoption of the 2017/2018 Annual Report for Auckland
Council and Group (confidential)
|
|
GM Corporate Finance and Property
|
Half-yearly report
|
Receive Half-yearly report
Approve for release
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There is a
delegation from the Committee to Chair and Deputy Chair of Finance and
Performance to recommend to the Mayor and CE to release the preliminary
results to the NZ Stock Exchange so that Council can meet NZX reporting
deadlines.
|
20/3/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 December 2018 FIN/2019/29
|
|
CCO/External Partnerships
|
Statements of Intent
|
Agree 2019/2010 Letters of Expectation
Approve 2019/2020 CCO Statements of Intent and
POAL Statement of Corporate Intent
|
15/8/17 – Approval of 2017/2020 Statements of Intent
FIN/2017/111
19/9/17 – Approval of Watercare Services Limited
Statement of Intent 2017-20 FIN/2017/122
12/12/17 - Letters of Expectation for
Council-controlled Organisations, 2017-2018 FIN/2016/170
20/3/18 – Letters of Expectation for 2018-2021
17/4/18 – proposed shareholder comments on Draft
Council-controlled organisation statements of intent
FIN/2018/64
21/8/18 – Council-controlled Organisations –
Approval of 2018-2021 Statements of Intent FIN/2018/118
21/8/18 – Ports of Auckland Limited – proposed
shareholder feedback on the draft Statement of Corporate Intent
FIN/2018/119
23/10/18 – Shareholder approval of Ports of Auckland
Limited’s final statement of Corporate Intent 2018-2021
FIN/2018/156
23/10/18 – Workshop on Council Controlled Organisations
letters of expectation, statements of intent and quarterly reporting.
22/11/18 - 22/11/18 – Proposed priorities for the 2019 letters of
expectation to substantive council-controlled organisations
FIN/2018/173
19/2/19 – Terms of Reference for Statement of Intent
Review FIN/2019/9
19/2/19 – Letters of expectation – Auckland Transport; Auckland Tourism, Events and Economic
Development Limited; Panuku Developments Limited;
Regional Facilities Auckland;
Watercare Services Limited
FIN/2019/11
16/4/19 – Proposed Shareholder Comments on Draft
Council-Controlled Organisation 2019-2022 Statements of Intent
FIN/2019/37 – FIN/2019/44
23/7/19 – Council-controlled Organisations - Approval
of 2019-2022 Statements of Intent FIN/2019/78
20/8/19 – Shareholder comments on Ports of Auckland
Limited’s statement of corporate intent 2019-2020 FIN/2019/91
20/8/19 – Council Controlled Organisation Exemptions
FIN/2019/92
|
|
Manager Corporate & Local Board Performance
|
Performance Reporting quarterly – Auckland
Council
|
Receive generally no decisions
|
13/12/16 - Auckland Council organisation report for the
period 1 July 2016 to 30 September 2016 FIN/2016/160
21/2/17 - Auckland Council organisation performance
report for the period 1 July 2016 to 31 December 2016
FIN/2017/9
26/5/17 - Auckland Council organisation performance
report for the period 1 July 2016 to 31 March 2017
FIN/2017/68
21/09/17 - Organisation Performance 1 July 2016 –
30 June 2017 FIN/2017/133
24/11/17 - 1 July 2017 – 30 September 2017 FIN/2017/177
12/03/18 - 1 July 2017 – 31 December 2017 FIN/2018/34
6/6/18 – Auckland Council parent performance report
for the period 1 January 2018 to 31 March 2018
FIN/2018/98
17/10/18 – Auckland Council parent performance report
for the period 1 July 2017 to 30 June 2018
14/11/18 – Auckland Council Group, the Council entity
and CCO quarterly performance reports to 30 September 2018
FIN/2018/169
20/3/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 December 2018
FIN/2019/29
19/6/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 March 2019 FIN/2019/71 and 73
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly – CCOs
|
Receive validate/challenge
|
13/12/16 - Council-controlled organisations first
quarter report for 30 September 2016 FIN/2016/158
11/4/17 – CCOs second quarter report for 31 December
2017
26/5/17 – Council-controlled organisations third
quarter report for 31 March 2017 FIN/2017/69
21/09/17 - Fourth quarter report for 30 June 2017
(public excluded) FIN/2017/130
24/11/17 - First quarter report for 30 September 2017
FIN/2017/178
12/03/18 – Second quarter report ending 31 December
2017 FIN/2018/18
31/5/18 – Approval of council-controlled organisations
accountability policy FIN/2018/91
6/6/18 – Council-controlled organisation third
quarter report ending 31 March 2018 FIN/2018/96 and FIN/2018/97
17/10/18 – Council-controlled organisation fourth
quarter report ending 30 June 2018
23/10/18 – Workshop on Council Controlled Organisations
letters of expectation, statements of intent and quarterly reporting.
4/11/18 – Auckland Council Group, the Council entity
and CCO quarterly performance reports to 30 September 2018
FIN/2018/169
20/3/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 December 2018
FIN/2019/29
19/3/19 – Workshop related to Governance of community
entities
19/6/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 March 2019 FIN/2019/71 and 73
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly - group
|
Receive generally no decisions
|
13/12/16 - Auckland Council Group first quarter
financial results to 30 September 2016 FIN/2016/161
21/3/17 - Auckland Council Group quarterly financial
report and financial results to 31 December 2016 FIN/2017/28
26/5/17 - Auckland Council Group quarterly financial
report and financial results to 31 March 2017 FIN/2017/70
21/09/17 – Report for adoption of the 2016/2017 Annual
Report FIN/2017/132
24/11/17 - Quarterly financial report and financial
results to 30 September 2017 FIN/2017/176
12/03/2018 - Six monthly financial results to 31 December
2017 FIN/2018/32
6/6/18 – Auckland Council Group quarterly financial
report and financial reports to 31 March 2018 FIN/2018/95
17/10/18 – Auckland Council and group financial
performance for the year ended 30 June 2018
20/3/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 December 2018
FIN/2019/29
19/6/19 – Auckland Council Group and Auckland Council
quarterly performance reports to 31 March 2019 FIN/2019/71 and 73
|
|
Value for Money
|
|
GM Financial Strategy & Planning
|
Consideration and adoption of Group policy relating to
Business Cases
|
Decision on whether to adopt a new policy
|
19/9/17 – Approval of Group Policies FIN/2017/121
23/7/19 – Group Business Case Policy FIN/2019/79
|
|
Operational
|
|
Panuku Development Auckland
|
Recommended disposals or acquisitions. These
reports are as required, but generally monthly.
|
Decision to proceed with recommended disposals
or acquisitions.
|
Note: A full list of properties to be
disposed or acquired is included at the end of this document.
|
|
GM Corporate Finance and Property
|
Property portfolio
|
Regular reporting
|
29/3/18 – Workshop on
corporate property strategy
17/4/18 – Corporate Accommodation Disposal
Recommendation, Corporate Property Portfolio Strategy
FIN/2018/58
15/5/18 – Corporate Accommodation Disposal
Recommendation, Corporate Property Portfolio Strategy
FIN/2018/73
20/11/18 – Disposal of Corporate Accommodation,
Corporate Property Portfolio Strategy FIN/2018/188
7/3/19 – Corporate Property Portfolio Strategy
Quarterly Update
30/4/19 – Memorandum relating to 35 Graham Street
6/7/19 – Memorandum relating to North/West hub EOI
18/6/19 – Memorandum relating to 35 Graham Street
20/8/19 – Memorandum relating to North/West hub to be
located in Albany
|
|
Engineering & Technical Services / Treasury &
Financial Transactions / Procurement
|
Consideration and adoption of Group policies for
Performance Bonds
|
Decide whether to amend current policy
|
12/3/18 – Green Bond Framework Establishment and
Potential Green Bond Issuance FIN/2018/31
19/3/19 – Auckland Council Green Bond Activities and
Green Bond Pledge FIN/2019/17
|
|
CCO/External Partnerships
|
Auckland Regional Amenities Levy MOTAT and Auckland
War Memorial Museum Levy
|
Decision to approve submission on draft Funding
Plan
Decision to approve levies
|
21/2/17 – Presentations from
amenities - New Zealand Opera, Auckland Theatre Company, Coastguard Northern
Region, Watersafe Auckland and Surf Life Saving Northern Region FIN/2017/4
21/2/17 - Auckland Regional Amenities draft funding
plan 2017-2018, proposed Auckland Council submission
FIN/2017/5
21/3/17 – Presentations from
amenities – Stardome Observatory and Planetarium; New Zealand Maritime
Museum; Auckland Philharmonia Orchestra; Auckland Rescue Helicopter Trust;
and Auckland Arts Festival FIN/2017/18
21/3/17 - Approval of Auckland Regional Amenities
Funding Act levy 2017/2018 FIN/2071/19
27/2/18 - Presentations from
amenities – Auckland Festival Trust; Surf Life Saving Northern Region;
Auckland Theatre Company; and Stardome Observatory and Coastguard Northern
Region FIN/2018/5
27/2/18 - Auckland Regional Amenities Draft Funding
Plan 2018/2019 - proposed Auckland Council submission
FIN/2018/6
20/3/18 - Integration of NZ Maritime Museum to
Regional Facilities Auckland FIN/2018/37
20/3/18 - Presentations from
amenities – NZ Opera: Auckland Philharmonia Orchestra; Auckland Rescue
Helicopter; and Drowning Prevention Auckland/Watersafe Auckland Inc FIN/2018/38
17/4/18 – approval of Auckland Regional Amenities
Funding Act levy FIN/2018/63
21/3/17 – AWMM – approval of 2017/2018 levy FIN/2017/20
21/3/17 – MOTAT – approval of 2017/2018 levy FIN/2017/21
23/5/18 – AWMM letter –
approval of 2017/2018 levy
17/4/18 – MOTAT – approval of 2018/2019 levy
FIN/2018/61
17/4/18 - AWMM – approval of 2018/2019
FIN/2018/62
11/12/18 - Auckland Regional Amenities Funding Board:
Delegate approval of Auckland Council's submission to the 2019/2020 Levy
FIN/2018/179
19/2/19 – Submission on ARAFA funding proposal
FIN/2019/11
19/3/19 – Approval of Auckland Regional Amenities Funding
Act levy 2019-2020 FIN/2019/18
19/3/19 – Approval of the Museum of Transport and
Technology levy 2019/2020 FIN/2019/19
19/3/19 – Approval of Auckland War Memorial Museum
levy, 2019-2020 FIN/2019/20
21/5/19 – Presentations from the Auckland Regional Amenities
Funding Board FIN/2019/47
18/6/19 – Presentations from the Auckland Regional
Amenities Funding Board FIN/2019/59
|
|
Parks, Sports and Recreation
|
Loan restructuring (committee dates as required)
|
Decision to approve proposed restructuring
|
|
|
GM Financial Strategy &
Planning
|
Local Government finance and
funding
|
Approve submission to the Productivity Commission
|
19/2/19 – Submission to Productivity Commission on
Local Government Funding and Financing FIN/2019/10
20/5/19 – Memorandum regarding Local Government
(Community Well-being) Amendment Act 2018
23/7/19 – Memorandum regarding the Productivity
Commission inquiry into local government funding and financing: release of
draft report and call for submissions.
20/8/19 - Submission to the Productivity Commission
Local government funding and financing inquiry: Draft report
FIN/2019/93
|
Previous annual/long-term
plan processes
Panuku disposals/service property optimisation/land
exchanges and acquisitions resolutions:
|
Meeting Date
|
Property Address
|
Resolution
|
|
|
13/12/16
|
Report Units 1-28/150 Mt Wellington Highway, Mt
Wellington; and 1/16 Sarona Avenue, Glen Eden
|
FIN/2016/157
|
|
|
21/2/17
|
Report 523a Ellerslie-Panmure Highway, Mt Wellington;
and 525-529 Ellerslie-Panmure Highway, Mt Wellington
|
FIN/2017/3
|
|
|
21/2/17
|
Report Land up to 9ha to NZTA for the Northern
Corridor Improvements Project
|
FIN/2017/7
|
|
|
21/2/17
|
Report Statutory land exchange process –
Rosedale Park
|
FIN/2017/8
|
|
|
21/3/17
|
Report Part of 770R
Great South Road, Manukau
|
FIN/2017/25
|
|
|
11/4/17
|
Report 19 Anzac Road, Browns Bay (deferred); 6
Butler Avenue, Papatoetoe; part of 129R Bairds Road, Otara; 315A Glengarry
Road, Glen Eden; Section 1 East Coast Road, Redvale; 78a Great South Road,
Papakura; Section 1 493 State Highway 16, Kumeu; Allotment 137 Ahuroa Parish,
Woodcocks Road, Woodcocks; Allotment 138 Ahuroa Parish, Woodcocks Road,
Woodcocks; Allotment 139 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment
140 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 141 Ahuroa Parish,
Woodcocks Road, Woodcocks; and Allotment 147 Ahuroa Parish, Woodcocks Road,
Woodcocks
|
Resolutions -
FIN/2017/49, FIN/2017/50
|
|
|
23/5/17
|
Report 3 Memorial Drive, New Lynn
|
FIN/2017/57
|
|
|
26/7/17
|
Report 55a Alnwick Street, Warkworth; 45 Oraha
Road, Huapai; 32 Harbourview Road, Te Atatu’ 145a West Tamaki
Road, Glen Innes; 343 Swanson Road, Ranui; 24 Waipuna Road, Mt
Wellington; 26 Waipuna Road, Mt Wellington; 27b Waipuna Road, Mt
Wellington; 1/77 Waipuna Road, Mt Wellington; 93 Waipuna Road, Mt Wellington;
134a Waipuna Road, Mt Wellington; and 3/136b Waipuna Road, Mt Wellington
|
FIN/2017/97
|
|
|
17/4/18
|
Report – Unlock
Panmure - 59 Mountain Road, Mount Wellington; 59a Mountain Road, Mount
Wellington; 3 Mountwell Crescent, Mount Wellington; 7 Mountwell Crescent,
Mount Wellington; 3 Kings Road, Panmure; 15 Forge Way, Mount Wellington; 7
and 9 Jellicoe Road, Mount Wellington; 30-34 Potaka Lane, Panmure; 486-492
Ellerslie-Panmure Highway, Mt Wellington; 516 Ellerslie-Panmure Highway,
Mount Wellington; Former 528 Ellerslie-Panmure Highway, Mount Wellington; 530
Ellerslie-Panmure Highway, Mount Wellington; 532-534 Ellerslie-Panmure
Highway, Mount Wellington; 535 Ellerslie-Panmure Highway, Mount Wellington;
536 Ellerslie-Panmure Highway, Mount Wellington; 7-11 Queens Road, Panmure;
39-41 Queens Road, Panmure; 11-13 Lagoon Drive, Panmure; 16 Lagoon Drive,
Panmure; 20 Lagoon Drive, Panmure; 22 Lagoon Drive, Panmure; 26 Lagoon Drive,
Panmure; 28 Lagoon Drive, Panmure; 30 Lagoon Drive, Panmure; 32-34 Lagoon
Drive, Panmure; 1-19/10 Basin View Lane, Panmure; 23 Domain Road, Panmure;
and 28-30 Pilkington Road, Mount Wellington.
|
FIN/2018/59
|
|
|
15/8/17
|
Report 187 Flat Bush School Road, Flat Bush;
|
FIN/2017/108
|
|
|
Report Unlock Old Papatoetoe - 17 St George
Street, Papatoetoe; part 27 St George Street, Papatoetoe; 104 St George
Street, Papatoetoe; and 109 St George Street, Papatoetoe
|
FIN/2017/109
|
|
|
Report 31-35 Mill Road, Helensville
|
FIN/2017/110
|
|
|
24/10/17
|
Report 19 Anzac Avenue, Browns Bay; 10 Felton
Matthew Avenue, St Johns; and part Bombay Road, Bombay
|
Resolutions - FIN/2017/144, FIN/2017/145
|
|
|
21/11/17
|
Report Unlock Avondale Unlock
Avondale – 93-99 Rosebank Road, Avondale
|
FIN/2017/168
|
|
|
12/12/17
|
Report 80 Vincent
Street, Howick (motion lost); 41 Cheshire Street, Parnell; 108 Hepburn
Street, Freemans Bay; 9 Matama Street, Glen Eden; and 58/7 Rowlands Road, Mt Wellington
|
FIN/2017/204
|
|
|
Report Land exchange at Hillary Crescent,
Belmont and Northboro Reserve – Recommendation from the Environment and
Community Committee
|
FIN/2017/207
|
|
|
27/2/18
|
Report 61-117 Clark
Road, Hobsonville; and
Report 37 New
Windsor Road, Avondale (SPO)
|
FIN/2018/8
FIN/2018/11
|
|
|
20/3/18
|
Report 3.8ha of
reserve land in Upper Harbour Local Board for New Zealand Transport Agency
Northern Corridor Improvements
|
FIN/2018/18
|
|
|
17/4/18
|
Report – 156
Blockhouse Bay, Avondale; 2a Stokes Road, Mt Eden; 570 Great South Road,
Papatoetoe; 139 Kolmar Road, Papatoetoe; and 66R Hallberry Road, Mangere East
|
FIN/2018/60
|
|
|
24/7/18
|
Report – 132 Green
Lane East, Greenlane; 28 Lockwood Road, Papakura; Adjacent to 1/18 Edwin
Freeman Place Ranui; and Adjacent 18 Parrs Cross Road, Henderson.
|
FIN/2018/113
|
|
18/9/18
|
Report – 30R
Birmingham Road, Otara; and 8 Hiwi Crescent, Stanmore Bay
|
FIN/2018/136
|
|
20/11/18
|
Report – 34 Moore
Street, Howick
|
FIN/2018/187
|
|
11/12/18
|
Report – 26-32
O’Shannessey Street, Papakura; 36 Coles Crescent, Papakura; 22 and 28A
Waipuna Road, Mt Wellington; and 5Z Butler Avenue, Papatoetoe
|
FIN/2018/178
|
|
18/6/19
|
Report - Kia
Puāwai/Unlock Pukekohe High Level Project Plan (Unlock Pukekohe)
|
FIN/2019/61
|
|
18/6/19
|
Report – 131 Clark
Road, Hobsonville; 275 St Johns Road, St Johns and 303 Te Irirangi Drive,
Clover Park
|
FIN/2019/63
|
|
18/6/19
|
Report – part of 2-4
and 6 Henderson Valley Road, Henderson
|
FIN/2019/64
|
|
20/8/19
|
Report - 200 Victoria
Street West, Auckland Central; and 15R First View Avenue, Beachlands
|
FIN/2019/87 and FIN/2019/88
|
|
|
|
|
|
Budget Update:
|
Date
|
Property address(es)
|
Resolution
|
|
13/12/16
|
Report Additional OPEX budget of up to $104,000
to conduct a by-election for a Howick Local Board Member; and release of
$2.7m from existing budget for Putney Way streetscape upgrade, ahead of the
Transform Manukau business case
|
FIN/2016/164
|
|
21/3/17
|
Report Additional CAPEX budget of $960,000 to
complete Freyberg Place upgrade; new OPEX budget of $80,000 for Karangahape
Road destination marketing; contribution of $300 to the city feature lighting
project (led by Heart of the City) – both funded from the City Centre
Targeted Rate reserve.
|
FIN/2017/29
|
|
20/6/17
|
Report Conversion of $3.1m CAPEX budget for
multi-purpose community facility in Takanini
|
FIN/2017/90
|
|
26/7/17
|
Report Purchase of additional trains (rescinded
24/10/17 FIN/2017/189)
|
FIN/2017/98
|
|
19/9/2017
|
Report Release and allocate Takapuna off-street
car park reserve fund $4,269611 to the Gasometer public car park project;
release $6.1m form existing Transform Manukau $2.6 CAPEX and $2m OPEX and
Transform Onehunga $1.5 OPEX.
|
FIN/2017/123
|
|
24/10/17
|
Report Approve procurement of 15 3-car electric
multiple units of $133m; release of Franklin Parking Reserve Fund ($128,214)
for upgrade of carpark at Kitchener Road, Waiuku; OPEX of $828,000 for two
by-elections; OPEX budget of $115,400 for by-election for Waitemata Local
Board.
|
FIN/2017/141
|
|
12/12/17
|
Report Update on the purchase of additional
trains for Metro Rail
|
FIN/2017/205
|
|
27/2/18
|
Report Up to $3.2m CAPEX for fit-out for ATEED
office and up to $0.8m OPEX for make good of current head office; $3.85m
CAPEX for Rawene remedial works; updated city centre targeted rate-funded
work programme; and property acquisitions at 155-167 Fanshawe Street and 100
Halsey Street, Auckland
|
FIN/2018/17, FIN/2018/18
|
|
17/4/18
|
Report Up to
$740,000 of additional expenditure ($655,000 OPEX and $85,000 CAPEX) to
manage kauri dieback; two additional FTE employees and out-sourced
contractors to manage the closures and noting additional expenditure to be
prioritised for kauri dieback work such as track improvements, upgrades,
landowner support, hygiene station upgrades and washdown facilities.
|
FIN/2018/65
|
|
11/12/18
|
Confidential Budget Update report
|
|
|
20/8/19
|
Report - Disposal of land
at Manukau Memorial Gardens
|
FIN/2019/90
|
|
Finance and
Performance Committee
17 September
2019
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Finance
and Performance Committee
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Land
acquisition for Rawene landslide remediation
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position in negotiations with landowners.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C2 ATEED
major transaction additional resolutions
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information that is subject to negotiation
and could impact ATEED and Council's negotiating position.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C3 Budget
Update - September 2019
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for open
space purposes.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C4 CONFIDENTIAL:
Auckland Council Group and Auckland Council quarterly performance reports to 30
June 2019
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains financial adjustments, assumptions and
judgements that have impact on the financials results of the Auckland Council
Group as at 30 June 2019.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C5 CONFIDENTIAL:
Draft Auckland Council Annual Report 2018/2019 and draft Auckland Council
Summary Annual Report 2018/2019
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains information that relates to the Auckland
Council Annual Report 2018/2019 which may only be made public following its
release to the NZX
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
