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Finance and
Performance Committee
17 September
2019
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1 Apologies
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Resolution number FIN/2019/99
MOVED by Chairperson R Clow, seconded by Cr L
Cooper:
That the
Finance and Performance Committee:
a)
accept the apology from Cr A Filipaina for lateness, on council business; Cr E
Collins and J Watson for early departure; Cr C Darby and Cr P Young for
lateness; Cr Sir J Walker, Cr W Walker and IMSB Member Terrence Hohneck for
absence.
CARRIED
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Note: An
apology was subsequently received from Cr M Lee for absence, on council
business.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
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6.1
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Local Board Input - Kaipātiki Local
Board regarding a proposed land acquisition for Rawene landslide mediation
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Kaipātiki Local Board Chair, John Gillon and
Kaipātiki Local Board Deputy Chair, Danielle Grant spoke at Item C1
– Land acquisition for Rawene landslide remediation.
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7 Extraordinary
Business
There was no
extraordinary business.
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8
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Preparation of the Auckland Council Group's
draft annual reports and reporting of performance information for the
2018/2019 financial year
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Resolution
number FIN/2019/101
MOVED by Deputy Chairperson D Simpson, seconded by Deputy
Mayor BC Cashmore:
That the Finance and
Performance Committee:
a) note
the confirmation by the Audit and Risk Committee that the audit process in
respect of the Auckland Council Annual Report 2018/2019 and the Auckland
Council Summary Annual Report 2018/2019 has been completed satisfactorily
b) note
the draft Auckland Council Annual Report 2018/2019, the draft Auckland
Council Summary Annual Report 2018/2019 and the quarterly performance of the
Auckland Council Group will be discussed in the confidential section of this
meeting.
CARRIED
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9
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Summary of Finance and Performance Committee
information memorandum and briefings, including the Forward Work Programme -
17 September 2019
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Resolution
number FIN/2019/102
MOVED by Deputy Chairperson D Simpson, seconded by
Chairperson R Clow:
That the Finance and
Performance Committee:
a) note
the progress on the forward work programme
b) receive
the Summary of Finance and Performance Committee information memorandum and
briefings – 17 September 2019.
CARRIED
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10 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
The meeting adjourned at 9.44am and
reconvened at 9.57am.
Cr A Filipaina joined the meeting at
9.57am.
Cr C Darby joined the meeting at 9.57am.
Cr G Sayers joined the meeting at
9.57am.
Students of Chaucer School attended the
meeting and were welcomed by the committee. As the students had recently been
studying democracy and leadership, it was agreed that consideration and voting
on Item 8 would be repeated.
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8
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Preparation of the Auckland Council Group's
draft annual reports and reporting of performance information for the
2018/2019 financial year (Continued)
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Resolution number FIN/2019/103
MOVED by Deputy Chairperson D Simpson, seconded by Deputy
Mayor BC Cashmore:
That the Finance and
Performance Committee:
a) note
the confirmation by the Audit and Risk Committee that the audit process in
respect of the Auckland Council Annual Report 2018/2019 and the Auckland
Council Summary Annual Report 2018/2019 has been completed satisfactorily
b) note
the draft Auckland Council Annual Report 2018/2019, the draft Auckland
Council Summary Annual Report 2018/2019 and the quarterly performance of the
Auckland Council Group will be discussed in the confidential section of this
meeting.
CARRIED
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The meeting
adjourned at 10.09am and reconvened at 10.16am.
IMSB Chair D Taipari and Cr S Stewart were
not present.
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11 Procedural
motion to exclude the public
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Resolution
number FIN/2019/104
MOVED by Chairperson R Clow, seconded by Cr L
Cooper:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Land acquisition
for Rawene landslide remediation
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position in negotiations with landowners.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 ATEED major
transaction additional resolutions
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that is subject to negotiation
and could impact ATEED and Council's negotiating position.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 Budget Update -
September 2019
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for
open space purposes.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Auckland Council Group and Auckland Council quarterly performance reports to
30 June 2019
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains financial adjustments, assumptions and
judgements that have impact on the financials results of the Auckland
Council Group as at 30 June 2019.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C5 CONFIDENTIAL:
Draft Auckland Council Annual Report 2018/2019 and draft Auckland Council
Summary Annual Report 2018/2019
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that relates to the Auckland
Council Annual Report 2018/2019 which may only be made public following its
release to the NZX
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.17am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.51pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Land acquisition for Rawene landslide
remediation
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Resolution
number FIN/2019/112
MOVED by Cr R Hills, seconded by Cr C Fletcher:
c) agree
that there be no restatement of this report or resolutions until the
acquisition of all the properties listed above has been completed, and then
only the resolution be restated.
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C3
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Budget Update - September 2019
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Resolution
number FIN/2019/114
MOVED by Chairperson R Clow, seconded by Cr C Fletcher:
c) agree
that there be no restatement of this confidential report, attachments, or
resolutions for the acquisition of land for public open space at Mahurangi
until settlement, and only then is the resolution to be restated.
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C4
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CONFIDENTIAL: Auckland Council Group and
Auckland Council quarterly performance reports to 30 June 2019
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Resolution
number FIN/2019/116
MOVED by Chairperson R Clow, seconded by Deputy Mayor BC
Cashmore:
a) receive
the Auckland Council Group quarterly performance report for the period ending
30 June 2019 which includes the Auckland Council and substantive
council-controlled organisations
b) receive
the Te Hononga Akoranga, COMET Auckland (Community Education Trust Auckland)
year-end report to 30 June 2019
c) give
a vote of thanks to Dr Lester Levy for his seven years of service as Chair of
the Auckland Transport Board
d) give
a vote of thanks to Geoff Clews for his six years of service on the Regional
Facilities Auckland Board
e) give
a vote of thanks to Dr Susan Macken for her five years of service on the
Panuku Development Auckland Board and Waterfront Auckland
f) give
a vote of thanks to Glenys Coughlan for her two years of service on the ATEED
Board
g) give
a vote of thanks to Danny Chan for his six years of service on the ATEED
Board
h) give
a vote of thanks to Helen Robinson for her six years of service on the ATEED
Board
i) give
a vote of thanks to Catherine Harland for her eight years of service on the
Watercare Services Limited Board
j) agree
that this report and the
substantive council-controlled organisations’ results, provided as
attachments A-I will remain confidential until the release of the Auckland
Council Annual Report 2018/2019 and Auckland Council Summary Annual Report
2018/2019 on 27 September 2019 to the New Zealand Stock Exchange and the
public.
k) agree
that the decisions be restated in the open minutes.
l) agree
that following the release of the Auckland Council Annual Report 2018/2019
and Auckland Council Summary Annual Report 2018/2019 on 27 September 2019 to
the New Zealand Stock Exchange and the public, the report, attachments and
presentations received at the meeting be restated in the open minutes.
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C5
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CONFIDENTIAL: Draft Auckland Council Annual
Report 2018/2019 and draft Auckland Council Summary Annual Report 2018/2019
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Resolution
number FIN/2019/117
MOVED by Chairperson R Clow, seconded by Deputy
Chairperson D Simpson:
a) note
the confirmation by the Audit and Risk Committee that the audit process has
been completed satisfactorily
b) agree
to recommend adoption of the draft Auckland Council Annual Report 2018/2019
and the draft Auckland Council Summary Annual Report 2018/2019 to the
Governing Body, subject to editorial and technical changes to the document,
with any significant changes to be approved by the group chief financial
officer and the chair of the Finance and Performance Committee
c) note
that the draft Auckland Council Annual Report 2018/2019 and the draft
Auckland Council Summary Annual Report 2018/2019 remain confidential subject
to finalisation of disclosure items, final management review and receipt of
the Independent Auditor’s Report
d) agree
that the draft Auckland Council Annual Report 2018/2019 and the draft
Auckland Council Summary Annual Report 2018/2019, provided as attachments
A-D, will remain confidential until adoption by the Governing Body, and the
information is published immediately following the release of the annual
report and summary annual report on 27 September 2019 to the NZX and the
public.
e) agree
that the decisions be restated in the open minutes.
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Note: On
Friday, 27 September 2019 the Auckland Council 2018/2019 Group Annual Report
and Summary Annual Report was released to the New Zealand Exchange. The
report, attachments and presentations received for Item C4 –
CONFIDENTIAL: Auckland Council and Auckland Council quarterly performance
reports to 30 June 2019 have been placed on the official minutes and are
available on the Auckland Council website as minutes attachments.
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C4
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CONFIDENTIAL: Auckland Council Group and Auckland
Council quarterly performance reports to 30 June 2019
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Attachments
a 17 September 2019 - Finance and Performance
Committee, C4 - CONFIDENTIAL: Auckland Council Group and Auckland Council
quarterly performance reports to 30 June 2019 - report, attachments and
presentations
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3.51pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD BY THE
CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 8.1.4 ON
DATE:.........................................................................
CHAIRPERSON:........................................................
CHIEF EXECUTIVE
OR
NOMINEE:..................................................................
